Office Manager Job Description
Office manager
provides assistance as needed with the local office support including facility coordination, office supplies, answering phones, office equipment, and overall office appearance.
Office Manager Duties & Responsibilities
To write an effective office manager job description, begin by listing detailed duties, responsibilities and expectations. We have included office manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Administration of the payroll compliance area, checking the reports, sending out letters running weekly reports for payroll compliance the reports for the Company as a whole
Tracking, management and escalation of IT, HR and payroll issues
IT support, working with off site IT support company, ordering new computers
Support employee payroll needs (time keeping, vacation requests)
Run payroll in Paychex for regular cycle
Maintain office staff job results by coaching, counseling, and disciplining employees
Track and maintain management’s expense reports
Assist sales department with monthly invoice mailings and adding postage, address labels
Assist with internal communications with staff communications with clients
Interact with clients, vendors and visitors and ensure that guests are taken care of, brought to appropriate rooms and all meetings are on track for the day
Office Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office Manager
List any licenses or certifications required by the position: CPPM, OH&S, CPR, AED, SMM, CE, TDP, CNA, BLS, BJ
Education for Office Manager
Typically a job would require a certain level of education.
Employers hiring for the office manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Business, Associates, Business/Administration, Management, Accounting, Office Management, Communication, Health Care, Computer
Skills for Office Manager
Desired skills for office manager include:
Microsoft Office business applications and other office related products
Computers
MS Office
E-mail
Internet and basic office equipment
Typewriter
Payroll
Financial statements and automated financial software
Accounts payables and receivables
Resident fund
Desired experience for office manager includes:
You've got a positive, problem solving attitude
You're a team-player with an outsized sense of fun
You've successfully managed multiple projects simultaneously
You communicate clearly and effectively
Interested candidates must submit a resume/CV through nbcunicareers.com to be considered (19075BR)
Must be willing and able to work flexible hours, under tight deadline with pressure and on short notice
Office Manager Examples
1
Office Manager Job Description
Job Description Example
Our growing company is hiring for an office manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office manager
- Order office and kitchen supplies and re-stock bottled water in refrigerator
- Assist company Controller to Prepare Audit packages for all deals
- Coordinate of travel arrangements for office (Flight, Ground, Hotel)
- Manage the reception area and receive incoming phone calls
- Supervise and coordinate all administrative activities as it relates to the office
- Coordinate logistical details associated with day-to-day operations of the business
- Manage day-to-day facilities
- Walk the floors
- Managing reception and hospitality and serve as back up
- Interface with building
Qualifications for office manager
- Experienced with MS Excel and Google Docs/Calendar
- Schedule and supervise scheduled maintenance appointments
- Address any issues that may arise
- 4+ years of postgraduate OM experience
- Demonstrated success in a fast-paced, deadline-oriented environment
- Supporting office expansion and lease management and coordination with office space providers
2
Office Manager Job Description
Job Description Example
Our company is searching for experienced candidates for the position of office manager. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for office manager
- Keep an inventory of and maintain office and kitchen supplies
- Serve as the point person for IT help and support
- Maintains office systems and procedures
- Administrative assistant to Executive Director and Managing Directors
- Works with Finance Director and Bookkeeper to maintain proper bookkeeping records
- Troubleshoots copiers, printers, fax machine, and postage meter
- Opens and distributes mail and other incoming/outgoing deliveries
- Posts job openings and collects resumes
- Handles inventory and sales of AIA contract documents
- Maintain member and customer profiles
Qualifications for office manager
- Files and helps maintain financial and Human Resources documents
- Orders supplies, disburses petty cash, answers telephone and email inquiries
- Scheduling and planning meetings
- Other office duties as needed
- Two – four years administrative office experience
- Good-natured, self-starter, ability to work independently
3
Office Manager Job Description
Job Description Example
Our company is growing rapidly and is looking for an office manager. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for office manager
- Design and implements office policies by establishing standards and procedures
- Manage the office occupancy and enforce seating standards
- Operate the switchboard, first point of contact for visitors and administration
- Manage the Receptionist desk
- Arrange domestic and international shipments and assist with any shipments from other offices
- Supervise adjacent small offices
- Coordinate booking of large office meetings and events, assist with client external and internal audits, and, identify and evaluate suppliers for office equipment as due diligence to ensure that stocks are maintained
- Provide necessary goods and services cost effectively within the budget
- Maintain office equipment (copiers & printers, shredders, mail, UPS, and postage)
- Identify any improvement needs, carpet, paint, repairs, changes required
Qualifications for office manager
- Ability to handle multiple, simultaneous tasks in a fast-paced office
- Comfort on Mac computer, Office Suite, Quickbooks
- Extremely developed organizational skills
- A solid facilities background and experience of similar sized office environments
- Proven track record of financial budget management across multiple Facilities Management categories
- Methodical in approach to tasks but innovative in approach to solutions/problem solving
4
Office Manager Job Description
Job Description Example
Our company is hiring for an office manager. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for office manager
- Responsible for timely and accurate processing of payroll including compiling, checking and transmitting to Corporate, all related recordkeeping
- Manage general office procurement – stationery, consumables, kitchen supplies
- Coordinate with appropriate State authorities to manage accreditation for Representative office and its foreign employers, registration and renewal of statutory documents
- Taxi and Transfer suppliers & agreements
- Set a superior standard for clients, vendors, and visitors
- Work with the Operations team to implement a one of a kind office space and experience
- Interact with clients, vendors and visitors daily and ensure that guests are welcomed, escorted to appropriate rooms
- Provide employees the resources they need by establishing organized office operations and procedures
- Manage all office maintenance requests and enter guests into our building system
- Work with vendors to manage all inventory of office supplies, food, and beverages
Qualifications for office manager
- Sound I.T knowledge, able to use a wide range of software packages.- PowerPoint, Excel and Word (CAD, ServiceNow, SAP, Box are a plus)
- 3-7 Years of Experience in an Office Management Position- ideally in a full service dealership
- 3+ years of previous experience as an Office Manager
- Lead communication and coordination efforts at the location for company efforts such as United Way, Habitat for Humanity, Employee Appreciation Week, record retention
- Provide location specific information to visitors to the site (hotels, restaurants, directions from airports
- Working with the onsite managers, coordinate the drafting and updating of the location-specific policies regarding inclement weather and disaster recovery
5
Office Manager Job Description
Job Description Example
Our innovative and growing company is searching for experienced candidates for the position of office manager. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for office manager
- Facilitate conference calls & corporate training sessions
- Maintain and order general office supplies, coffee, copier & printer supplies including making service calls as needed
- Maintain Public Files including quarterly issues/programming, listener input, and political
- Maintain Tap Scan Sales Management/IRS including setting up new AE’s, adds, changes
- Maintaining general office appearance including building maintenance and kitchen facilities
- Maintaining Bill Payer accounts and Barter services including assisting with trade agreements
- Assist with new hire set-up/on boarding process including ordering of phone lines, clearing office/cubicle space as necessary, nameplates, hardware
- Coordinate infrastructure and facilities issues for the division
- Assist the Business Management team with ad hoc projects as needed
- Supervise and coordinate all administrative activities of the office
Qualifications for office manager
- Excellent business writing and proofing skills required
- Experience utilizing a variety of computer systems including, but not limited to Microsoft Word, Excel, PowerPoint, Explorer, Tap Scan, Media Audit & Scarborough
- Ability to multi-task, problem solve & work under pressure in a fast paced environment
- Wide Orbit or similar broadcast traffic system experience a must
- Manage phone and mail for office
- Prepare sales quotes, pricing and deposits for jobs