Office Professional Job Description
Office Professional Duties & Responsibilities
To write an effective office professional job description, begin by listing detailed duties, responsibilities and expectations. We have included office professional job description templates that you can modify and use.
Sample responsibilities for this position include:
Office Professional Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Office Professional
List any licenses or certifications required by the position: OPM, PMP, FEMA, CPA, CPC, RHIT, MFMP, FLAIR, SES, AA
Education for Office Professional
Typically a job would require a certain level of education.
Employers hiring for the office professional job most commonly would prefer for their future employee to have a relevant degree such as Associate and Bachelor's Degree in Business, Education, Business/Administration, Accounting, Finance, Technical, Management, Engineering, Law, Communication
Skills for Office Professional
Desired skills for office professional include:
Desired experience for office professional includes:
Office Professional Examples
Office Professional Job Description
- Identification of automation and efficiency improvements that can be made
- Testing and implementation of any regulatory requirements
- Supporting a CAO for business management activities
- Managing daily requirements, including coordinating meetings and conference calls with other assistants/participants across multiple LOBs/locations
- Processing expense in accordance with policies and rules
- Travel bookings and logistics arrangements including itinerary
- Supporting senior visitors including logistical arrangements, coordinating their itinerary and offering necessary business and administrative during their visit
- Maintaining business related resources and requirements (can include card access/business plans/org charts/call trees/equipment inventory and recertification)
- Prepare meeting materials and minutes of the meeting
- Handling and coordinating confidential items with appropriate caution and sensitivity
- Educational professional qualifications
- Complete analysis and documentation of detailed business requirements
- Coordinating necessary administrative support to general business matters
- Quick learner and reliable
- Computer & language literacy
- Outstanding personality and coordination skill
Office Professional Job Description
- Assume responsibility for an assigned urban/ rural territory and share in support of the after hour customers
- Proven ability to work cooperatively within local service workgroup enabling the delivery of a consistent repeatable level of service to all customers within workgroup area of responsibility
- Correct most service problems within the assigned products
- Complete the required reports and records accurately and in a timely manner
- Plan and install mandatory and optional retrofits
- Provide customers not on service contracts, with service T&M estimates and complete approved service activities
- Adhere to the assigned Workgroups Code of Conduct
- Provide the client with excellent client service
- Research and monitor economic, financial, regulatory, and political developments that impact valuation, financial reporting, tax and other areas relevant to VAS and the firm
- Assist in responding to global engagement team requests related to technical inquiries, as appropriate
- Must possess strong query language skills (SQL, PL/SQL )
- Ability to supervise and review the results of projects or assignments
- Fluent English and Taiwanese (both verbal and written), additional language skills are a strong bonus
- Assist in the assimilation of specific OPP technical inquiries into general technical guidance and in the design of VAS Knowledge Center pages to disseminate this guidance
- Assist in/build model templates or enhance existing ones for use by VAS or firm-wide
- Assist in preparing education/summaries/webinars for VAS or the firm
Office Professional Job Description
- Take complaints and write up customer service reports
- Assist with planning of global meetings
- Calendar management for individuals
- You will act as trust advisor to CEO's chief of staff
- You will support and build CEO related content (incl.), preparation of briefs and review materials before presented to senior executives
- You will support company's management routine, such as meetings summary, follow ups on action items, build management meeting’s agenda
- You will work closely with company units, such as business groups, Finance, HR and Marketing
- You will work with corporate strategy team to drive annual strategy process
- Coordinate payment to invoices from suppliers for the expenses that relate to Maintenance department such as training payment
- Provide support for the Managing Directors
- Advanced Excel/Access skills and competency in Microsoft (all products) & high level of proficiency in analysis of large data sets via functions (pivot tables, lookup)
- Minimum one year experience in office environment with Microsoft Office experience required
- Must be able to stand long periods of time
- Need to have strong math skills
- Furniture lay out design
- Architectural experience
Office Professional Job Description
- Coordinate with building management to resolve any maintenance, building-related issues that may arise any off-hour access authorization that may be necessary, coordinate all vendor deliveries and be the point person for all office communications
- Manage office services budget on all office expenditures including but not limited to office supplies, kitchen stock, offsite storage, repairs & maintenance, mailroom equipment, vendor contracts
- Update office seating chart as needed to reflect adds/changes/deletions and open spaces
- Manage and supervise studio/office moves
- Manage records and file administration including off-site filing/storage/archives
- Issue, track and manage office access card distribution and other security measures
- Manage the logistics of both internal and external events, photoshoots, and vendor deliveries
- Work closely with the materials library team and maintain vendor relationships, coordinate displays and happy hours
- Supervise the Receptionist and Office Assistant and work closely with the Studio Coordinator group to provide seamless service for the staff and to ensure Gensler’s policies and processes are followed
- Oversee the appearance of Gensler's space and ensure a well maintained professional environment
- Must possess a minimum of 1 year experience in an office environment
- Strong data entry and Microsoft Office 2010 skills
- Positive role model for other team members providing support and enthusiasm
- Proficient in computer skills (MS Office programs), SAP and
- Excellent MS Office/computer skills, Adobe Creative Suite is a huge plus
- Bachelor’s Degree in Facilities Management or related field preferred
Office Professional Job Description
- Assists CCO in communication & coordination for patient/hospital/medical or logistical needs during hospital codes or staff/ patient crisis
- Assist, when needed, with travel planning and reservations
- Works with the Assistant Director of Marketing to provide brochure copy and to proof the information before it is printed
- Must be knowledgeable of the duties of the Program Assistant in order to perform program requirements in the absence of the Program Assistant, including but not limited to the Program Assistant’s primary or secondary responsibilities
- Assist Kenosha Area Financial Associates in the preparation and follow up for the member/customer meetings
- Some additional responsibilities with varying levels of complexity may exist and be handled on a daily, weekly or as needed basis
- Provide administrative support for Site and Department Cost tracking and reporting and management system tracking and report CAPA (Corrective and Preventive Actions Work Process), Overdue Action
- Serve the Time Keeper role
- Serve as focal point for Cintas uniform service provider
- Must be fluent in use of MS Office tools – Power Point, Word, and Excel
- Ability to analyze, interpret and implement policies and procedures
- Handles incoming telephone calls to Kelly Jones' office, and responds to requests for information
- Explain, discuss or interpret insurance coverage
- 7+ years of experience in a professional services firm, A+D firm preferred
- Strong client focus, a high reputation for high quality and responsive client service
- Proven ability to lead and manage