Operation Assistant Job Description
Operation Assistant Duties & Responsibilities
To write an effective operation assistant job description, begin by listing detailed duties, responsibilities and expectations. We have included operation assistant job description templates that you can modify and use.
Sample responsibilities for this position include:
Operation Assistant Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Operation Assistant
List any licenses or certifications required by the position: CPD, H&S, MRPT, AED, CPR, ITIL, FAA, BSMR, BLS, TDS
Education for Operation Assistant
Typically a job would require a certain level of education.
Employers hiring for the operation assistant job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Business, Business/Administration, Finance, Technical, Management, Accounting, Hospitality, Engineering, Marketing
Skills for Operation Assistant
Desired skills for operation assistant include:
Desired experience for operation assistant includes:
Operation Assistant Examples
Operation Assistant Job Description
- Support marketing and financial planning team on annual unit shipment and pricing preparation
- Work closely with Shanghai centralized IT team to support plant finance managers on SAP system maintenance, improvement and implementation
- Benchmark among internal plants and external competitors on product cost and efficiency related metrics
- Support and align with capital analyst on production capacity calculation, machine and equipment purchase and expansion needs
- Reviewing existing processes of all related departments of Operations division to propose action plans to have more efficiency processes
- Identifying issues such as the duplication of infrastructure and efforts, or lack of coordination, collaboration and sharing of expertise, and inconsistent policies, processes, standards and systems, to raise with Operations for a better re-arrangement
- Optimizing Operations resources by becoming more efficient and innovative
- Strengthening Operations’ advantages to become efficiency, collaborative and supportive organization
- Conducting a QA program for related departments as roles of an internal quality audit by scheduling review& report weekly/ monthly/ quarterly/ annually
- Following up related departments for the correction to ensure it is in appropriate
- Solid understanding of retail/cosmetics business with high sense of luxury
- Degree holder with at least 3-5 years of experience in retail management, preferably in beauty/ FMCG industries
- Strong analytical skills and sensitive to figures
- Assertive, self-motivated, excellent communication and leadership skills
- Good problem-solving and analytical skills are a key to success
- 1 year of working experience within banking operations
Operation Assistant Job Description
- Receives deliveries, maintains stock room, and collects and washes glassware with maintenance of logs as appropriate
- Maintains and cleans laboratory glassware
- Monitors and disposes of waste
- The role will support the Vice President, Portfolio Operations, and the portfolio operations team more generally
- As an expanding and growing business, these responsibilities will be broad and varied
- Assisting with the preparation and processing of investment cash flows
- Monitoring and collation of investment related documentation and compliance reporting
- Assisting with other operational elements of investment activities
- Liaison with internal fund accounting and external administrator teams to ensure accurate and timely reporting
- Monitoring the accuracy of the books and records for a number of entities
- Excellent communication skills (both verbal and written), and telephone etiquette
- 1 year working experience within balancing, reconcilement or check processing
- Knowledge of Fiserv SMS platform
- Experience in successfully leading a team or project and good coaching and team management skills
- Conference center/hotel venue setup experience preferred
- Knowledge of audiovisual equipment would be helpful, but not required
Operation Assistant Job Description
- Providing assistance in evaluation of operational performance of Investments
- Credit Facility Reporting
- Car/Van Schedule - Make vehicle reservations, maintain copy of driver's licenses, maintain van training list, and participate in LENS Program for all customers on campus
- Manager Plus, Quick Books, and Gas Boy Programs for Fleet Garage Monthly invoicing
- Electronic and paper archives referred to the suppliers' documents (delivery notes, accepted economic offers, ….)
- Recurring surveys inside the building following suppliers' works completion
- Visitors' welcome and building tours
- Daily written communication to Reception/ Security Team for suppliers' inspections
- Goods delivery regular checks referred to approved orders
- Final balance checks on a monthly basis before invoices issue by the involved suppliers
- Experience in Quality Assurance function (preferable)
- Excellent interpersonal and communication skills, team work
- Proactive, well-organized, attentive to details and driven
- Bachelor or above, major in Science or Math is preferred
- A meticulous person who can work at complicated spreadsheet document
- Strong logical thinking and able to communicate it clearly in written or verbally
Operation Assistant Job Description
- Involve in selection & interview to support staff recruitment
- Perform monitoring evaluation with CS agents and provide feedback, coaching and training for staff to improve performance
- Ensure self-adherence and monitor/control the staff follow the approved operational procedure/workflow and comply with the required guidelines and measures of Control and Compliance
- Badge access control data system analysis
- Daily interaction with GS and Event Team for any activity related to the building issues
- Support in-site event organization, taking in charge of the main operational activities, in coordination with the Event Team
- Space & meeting room reservation, planning and check
- Layout space supervision & check
- In-site environment inspections for event preparation and dismantling
- Recurring event attendance to supervise the organization
- Familiar with computing and internet research
- Good team player, passionate and proactive to learning new things
- Game developing or testing is a plus
- Tableau or SQL experience is a plus
- High school diploma with applicable basic knowledge of chemistry and math
- 1-2 years experience in laboratory facility maintenance or related field desirable
Operation Assistant Job Description
- Irregularities and unsafe methods adopted by the respective departmental staff for taking corrective measures with a view to avoid accidents
- Monitoring of suppliers proposals in terms of costs and conditions (arrange extra personnel shifts for logistics and/ or implant maintenance support / catering services, final balance checks, …)
- Search of new suppliers when needed in collaboration with Purchasing
- Support the research and inspection of off-site venues
- Support to make proposals and analysis for on/off-site events (Operation Department)
- Frequent interaction with all the parties involved in the event organization (client and supplier side in/ out the firm)
- Timely support, solving gate issues (Imp/Exp)
- Support other ops sections (EQU, EMR, and CLM) within SCCT/Depots
- Submitting reefer/Imo manifest to vessels once berthed
- Timely attend cross stuffing process and arrange customs formalities
- Knowledge and ability to perform basic building maintenance
- Ability to comply with laboratory safety guidelines
- Effective organizational and record-keeping skills, with attention to detail
- Candidates must ideally be part qualified or progressing towards a relevant professional accounting qualification
- Experience within a group finance or treasury role is desirable, but not a requirement
- Well organised and structured in approach to data management