Payroll Admin Job Description
Payroll admin
provides leadership to a team of payroll professionals responsible for payroll processing, payroll accounting, and payroll tax.
Payroll Admin Duties & Responsibilities
To write an effective payroll admin job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll admin job description templates that you can modify and use.
Sample responsibilities for this position include:
Ensure compliance for all federal, state and local payroll tax laws
Good computer skills are necessary - particularly with Microsoft applications such as Excel and Access
Ownership of the day to day payroll operation for all countries in the APAC region for approximately 2000 employees
Ownership of the integration of newly acquired companies payroll functions into the existing structure
Work at all time to Company Policies and Procedures and within the administrative guidelines and SLAs of the HR Shared Services team external vendor agreed timeframes and calendars
Load data to the Ceridian MCI system as necessary posting documents and spreadsheets according to templates and within agreed timeframes such as employee documents and ad hoc payment and deduction related data (Court Orders, Phone Deductions, Changes to Pension Contributions, Student Loans, Bonus, HQ overtime and other one off payments that are excluded from any interface)
Review daily PAN Error reports and chase for corrections with store managers
Process other updates to PeopleSoft as notified sickness absences, changes to healthcare plan membership, or personal data changes
Receive, print and issue pensions auto-enrolment notifications from pension providers for distribution to employees
Timely and accurately perform data audits of master data to ensure completeness of the HRIS record
Payroll Admin Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Admin
List any licenses or certifications required by the position: HR, CPP, FCP, PHR, SHRM, PCP, FCF
Education for Payroll Admin
Typically a job would require a certain level of education.
Employers hiring for the payroll admin job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Associates, Business, Education, Finance, Graduate, Business/Administration, Administration, Human Resources, Law
Skills for Payroll Admin
Desired skills for payroll admin include:
Payroll policies
Various labor agreements and site payroll policies desired
Excel
Federal
SAP is a strong asset
Accounting principles
Domain of HR
ERISA
English
Excel and Word
Desired experience for payroll admin includes:
Serve as a subject matter expert master data and payroll data
Interact daily with managers and employees in order to identify, address and follow up on issues, needs and/or concerns as they arise
Communicate compliance and policies changes to all employees via E-mail
Focus on delivery of excellent customer service, efficiency, and continuous process improvement
Serve as the primary contact for payroll vendor (ADP)
Participate in HR special projects as necessary
Payroll Admin Examples
1
Payroll Admin Job Description
Job Description Example
Our company is growing rapidly and is hiring for a payroll admin. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for payroll admin
- Import and audit daily interfaces from HRIS system into ADP payroll software
- Work closely with internal customers including HR, HRIS, Tax, Legal, Benefits and Audit to resolve interrelated issues
- Prepare and maintain standard and custom payroll reports for internal and external customers
- Audit ADP output - reports, paychecks and taxes
- Prepare manual adjustments including computation and calculation of special payments for overtime, bonus, vacation, retroactive and termination pay
- Post payroll to general ledger and investigate G/L suspense items
- Analyze and convert all lien orders to the proper ADP Coding to ensure that accurate deductions are made and payments processed by WGPS (Wage Garnishment Processing Service)
- Research and respond to employees and customers on payroll related issues
- Act as backup for other Payroll Administrators
- Process and analyze Kronos interfaces and time card adjustment forms
Qualifications for payroll admin
- Perform miscellaneous data entry
- Contribution to the climate of active continuous improvement of processes, procedures and systems
- Effective utilization of computer software in the performance of duties
- Ability to perform at a high level within a very fast paced, changing environment
- Team player attributes are a must
- Preparation and processing of US payroll using ADP, including validation of all inputs to employee payroll files, generation of W-2s and all related accounting and reconciliation processes
2
Payroll Admin Job Description
Job Description Example
Our company is growing rapidly and is hiring for a payroll admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll admin
- Responsible for preparing month-end journal entries and analysis for all payroll, benefit, and stock compensation areas
- Prepare schedules to support workers compensation audits, 401K audits and other surveys/reports requiring employee payroll data
- Perform monthly stock-based compensation expenses and equity related account reconciliation
- Track employee PTO usage and includes such data in each payroll cycle
- Preparation of monthly and quarterly stock compensation reports
- Maintain compliance with accounting policies, procedures and SOX controls for payroll and stock administration areas
- Assist with external audits by providing supporting records and documentation
- Provide formal and ad-hoc analysis of payroll, benefits and headcount activity
- Participate in the preparation of forecasts and budgets for payroll and benefits
- Other accounting/finance responsibilities as needed
Qualifications for payroll admin
- Knowledge of the entire equity process cycle, including the linkages between Legal, Tax, Accounting, Payroll, and HR is preferred
- Collecting data from internal/external contacts, formatting the information into spreadsheets, and coordinating monthly reports within tight timeframes
- Manage, track, and control daily/weekly payroll processing for multiple locations
- Effective utilization of internal/external reporting systems including Kronos and SAP to accomplish daily tasks
- Interact with employees to resolve payroll discrepancies
- Collaborate with supervisors for frontline hiring/recruiting using ADP/RTi system
3
Payroll Admin Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of payroll admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll admin
- Maintain all relevant employee trackers
- Manages the payroll office and the processing of payroll for all Fire Department employees ensuring accuracy and meeting critical deadlines on a daily/weekly/monthly/annual basis
- Assesses departmental needs by conducting reviews of current payroll business processes
- Interprets and understands all elements of multiple union contracts, including Local 718 (Boston Fire Fighters)
- Plans and implements all changes in compensation and changes in business processes as the result of new collective bargaining agreements, memorandums of agreements, , including changes to salary charts, stipends, add-ons, certifications, hourly rates, acting out of grade rates
- Works with the Budget Office to develop the annual personnel budget in an efficient and accurate manner
- Assigns overtime task codes to accurately code training between grants and operating funds
- Completes special projects as required for analysis purposes and/or reimbursement/disbursement including, but not limited to, back-pays, grievances, arbitration awards, settlement agreements
- Prepares a variety of reports as required
- Develops and maintains relationships with key departments and vendors, including Human Resources/Personnel, Auditing, Treasury, BAIS, Kronos, DoIT
Qualifications for payroll admin
- Experience processing payroll is preferred
- Demonstrate the ability to work as a team player and maintain a positive working environment
- Experience in the automotive field is a MUST with emphasis on accounting and payroll
- Must be able to interact and communicate well with others
- Reynolds & Reynolds experience preferred
- Experience with Ohio State Retirement Systems (SERS) and Ohio Unemployment preferred
4
Payroll Admin Job Description
Job Description Example
Our innovative and growing company is hiring for a payroll admin. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll admin
- Responsible for the accurate and timely completion of official payroll information requests including, but not limited to, retirement calculations, subpoenas, employment verifications
- Maintains accurate workgroups and accrual balances (sick/personal/vacation) for all employees
- Provides support and guidance to all employees regarding payroll issues
- Plans, coordinates and implements trainings to ensure staff and department-wide employee development for time and labor/payroll
- Testifies in forums including union grievances/arbitrations and other litigation as necessary
- Ensures a high level of confidentiality of information is maintained by the staff
- Interprets and ensures adherence to all rules and regulations
- Responsible for the care and custody of all departmental payroll records, including the proper distribution of payroll checks
- Attends meetings and trainings with various departments and implements changes when applicable
- Supporting payroll process, ZUS, ZFŚS
Qualifications for payroll admin
- At least four (4) years of full-time, or equivalent part-time, professional or administrative experience in payroll, management analysis, business administration, accounting or related field, of which one year must have been in a supervisory capacity
- Bachelor’s degree in business administration, accounting, or related field is preferred and may be substituted for two (2) years of the required experience
- Demonstrated proficiency in PeopleSoft applications, Kronos and Microsoft Office Suite strongly preferred
- Must be highly organized, with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines
- Demonstrated ability to work as part of a team and lead and develop staff members
- Administration of employees benefits
5
Payroll Admin Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of payroll admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll admin
- Act as a liaison for the HR tier 1 Operations center including partnering on call center training, helping develop documentation for the knowledge base, and accepting escalations
- Support international integrations to payroll vendors
- Train new HR/Payroll/Time Tracking system users as required
- Recommend, implement, and document internal processes and audit procedures to ensure data integrity of Workday HR/Payroll Systems Projects
- Sales support to customers, management staff, and all senior Account Executives
- Verify the accuracy of data entry and computations of withholding tax, retirement deductions, and overtime compensation
- Track, maintain and manage all employee vacation and sick leave hours
- Create and distribute bi-weekly reports for employee vacation and sick leave hours
- Process manual checks and relocation metric’s request forms as needed
- Load import files received from Corporate
Qualifications for payroll admin
- Self-starter who can identify tasks without direction
- Minimum 2 - 5 years of experience supporting Workday payroll applications
- Experience in requirements gathering, fit gap analysis, design, test case creation
- Maintain safe and accurate storage of payroll records
- Respond to and reconcile general inquiries regarding payroll, and time/attendance
- Review and analyze reports for billed jobs for sales commission calculations