Payroll Specialist Job Description
Payroll Specialist Duties & Responsibilities
To write an effective payroll specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Payroll Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Specialist
List any licenses or certifications required by the position: CPP, FPC, PCP, APA, CPA, RSU, PHR, VIP, FCP, COBRA
Education for Payroll Specialist
Typically a job would require a certain level of education.
Employers hiring for the payroll specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Associates, Business, Finance, Business/Administration, Human Resources, Technical, Economics, Administration
Skills for Payroll Specialist
Desired skills for payroll specialist include:
Desired experience for payroll specialist includes:
Payroll Specialist Examples
Payroll Specialist Job Description
- Processing payroll using SAP
- Ensuring Australian payroll policies, processes and rules have been adhered to
- Perform payroll/financial reporting
- Responsible for company-wide Payroll Processing and Reporting for 3 business entities
- Process bi-weekly payroll processing for all locations (900+ employees and growing)
- Resolve employee issues related to payroll
- Provide functional support regarding Payroll processes and systems
- Act as Contact Center Tier Two agent to take care of payroll related issues raised by employees
- Run all Time and Attendance Reports, such as Payroll Detail Report with Supplemental Earnings for all total hours
- Verifying "Transfer to Payroll" is checked off for all new hires
- Canadian Payroll Association (PCP) certification required
- Strong technical background with ERP system such as Lawson, SAP, or Oracle including functional knowledge, technical operations and system structuring is essential
- In-depth experience in Kronos Time Keeper is a plus
- Must be a team player and be able to collaborate on cross-functional projects
- Familiarity with third party payroll systems such as ADP, Paychex, Ceridian, Workday
- Interprets pay policies and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly
Payroll Specialist Job Description
- Running All Time and Attendance Reports, such as Payroll Detail Report w Supplemental Earnings for all total hours
- Processing payroll, including direct deposit and cutting paychecks semi-monthly
- Maintain SOX compliance with all aspects of payroll
- Provide support to Payroll Specialist Sr for processing of daily manual check requests – void & reissues, advances, draws, expenses, bonuses
- Consult with managers and employees on payroll questions, policy and legal regulations
- Performs special payroll related calculations such as retroactive payments, time off accruals
- Set up new managers in Payroll/eTime and train them on how to use the system
- Monitor time collection/time-off and process payroll
- Maintains an assigned base of payroll clients, provides customer service support and resolves client issues and concerns, establishes and maintains a positive working relationship with clients
- Interacts with client base via telephone, fax, and/or e-mail to obtain payroll data including hours worked, salary adjustments, special payments and employee deductions
- Enter all Increases and back pays
- Running reports on all new hires per pay period
- Running Employee Attendance Reports for Managers and canceling any Time off Request for PTO not being used /grayed out
- Assisting Managers with entering hours or any other issues they may have with an employee's time card
- Setting up any new codes for the General Ledger Map Interface
- Basis mathematical skills
Payroll Specialist Job Description
- Maintain and file payroll records (State tax forms, payroll changes, etc)
- Accurately keys all payroll related data necessary to process client payrolls
- Escalates or transfers client issues to the Payroll Supervisor or appropriate department as necessary
- Provides client training by explaining the various reports and products available via Payroll software
- Process, review multi-state bi-weekly payroll for 5600+ employees
- Maintain all payroll data, ensuring the highest level of accuracy and confidentiality
- Processing payroll for 1500 employees biweekly for 3 shifts
- Creating journal entries to support payroll updates
- Assist payroll accounting with balancing, reconciliations, ach requests
- Provide payroll reports, metrics, and assigned management reports
- Ability to train new employees and new processes
- Overtime maybe required with little notice
- 2-5 years of related professional experience preferred
- Able to meet strict deadlines weekly
- Capability of exercising extreme discretion
- Strong understanding of HRIS and HCM systems
Payroll Specialist Job Description
- Research payroll inquiries, garnishments, pay and PTO balance directed under the supervision of the Sr Payroll Mgr
- Review and processing of complex payroll procedures (leaves, death benefits, executive compensation, deferral plans)
- Working with our employees and our branch management to resolve pay-related issues or answer any questions regarding the payroll processes
- Perform data entry tasks for entering employee's time for payroll
- Enter new hire data, update changes in ADP and Time Collection and maintain payroll records and files
- Provide assistance to employees with payroll inquiries
- Reviewing employee information in the accounting system and ADP Payroll
- Reconciling quarterly ADP State and Federal tax filing
- Reconciling and booking necessary payroll journal entires
- Retrieve and assemble payroll data for processing
- Experience with multi-state payroll of 500 employees or more strongly preferred
- Must be experienced in operating within a Payroll Team within a Human Resources Services Department covering a large number of employees of 750+
- Experience with handling foreign tax liability for employees working abroad
- Experience of SAP data management/ processing experience would be highly advantageous
- Must possess excellent communication skills and the ability to build trust, rapport and credibility within the business
- Must possess a positive “can do” attitude and willingness to learn new things
Payroll Specialist Job Description
- Assist in special HR/Payroll projects
- Manage and track incoming mail for payroll department
- Perform compliance testing for unclaimed property payroll checks
- Assist payroll department with inquiries
- Cross train within the payroll department as needed
- Oversees the payroll function of benefit, miscellaneous, garnishment and retirement deductions withheld from employee’s bi-weekly paychecks
- Trains on payroll policies and procedures
- Ensure payroll transactions are in compliance with US GAAP and Corporate Policies and Procedures
- Assists internal and external auditors during audit process by providing documents, and other payroll-related reports upon request
- Advises, interprets and provides direction to management and staff on state and local laws and regulations involving payroll and related benefit program deductions to ensure ongoing compliance
- Customer service/call center/help desk experience helpful
- 1+ years of Timekeeping experience
- Experience with Ceridian DayForce/HPW a plus
- Mid-level knowledge of Excel, Word and Outlook
- Ensure the operational aspects of payroll processing and associated activities including salary disbursement, over-payment recovery, leave management and reporting are accurate and delivered within appropriate time-frames and comply with relevant legislation
- Prepare complex payroll and human resource information for data input and assist with checking, quality control and record maintenance to ensure accuracy, service quality and data integrity