Personnel Specialist Job Description
Personnel Specialist Duties & Responsibilities
To write an effective personnel specialist job description, begin by listing detailed duties, responsibilities and expectations. We have included personnel specialist job description templates that you can modify and use.
Sample responsibilities for this position include:
Personnel Specialist Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Personnel Specialist
List any licenses or certifications required by the position: DEERS, PKI, PIN, SSO, SHRM, HRCI, SAP, PERSEC, HR, FSO
Education for Personnel Specialist
Typically a job would require a certain level of education.
Employers hiring for the personnel specialist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Education, Graduate Education, Graduate, Department of Education, Human Resources, Criminal Justice, Government, Military, Technical, Industrial
Skills for Personnel Specialist
Desired skills for personnel specialist include:
Desired experience for personnel specialist includes:
Personnel Specialist Examples
Personnel Specialist Job Description
- May provide guidance to lower level Personnel Assistants
- Assists with the coordination and annual submission of the Health of SOF (HOS) to USSOCOM to meet the Commander, United States Special Operations Command’s Title 10 responsibilities as outlined in the DoDD 5100.01
- Support the ongoing collection, manipulations, analysis, presentation, and storage of force personnel, readiness, and other manpower data
- Produce and analyze force personnel data to identify issues that impact MARSOC personnel readiness through sustained recurring personnel reporting requirements processes
- Forecast the growth of MARSOC SOF personnel with flexible manning controls which is used by the recruiting, A&S, and MSOS planners
- Track the management of SOF specific capabilities as they relate to supporting the deploying forces
- Provide an analysis on trends that may impact the growth of MARSOC SOF capability and conventional forces
- Provide support for the monthly submission of the overall readiness via the Defense Readiness Reporting System (DRRS)
- Conduct monthly studies and projections to be presented to the Functional Capabilities Managers (FCM’s)
- Administering weekly newcomer’s orientation sessions, including scheduling attendees and presenters and developing and administering in/outprocessing checklists
- Position requires ability to maintain a Security Clearance
- HS Diploma and four years of relevant experience, two of which should be experience relevant to the nature of the contract work
- Basic knowledge of military command structure, missions, programs, and organization relationships, plus a comprehensive knowledge of quantitative and qualitative methods and techniques to develop staffing standards covering complex programs functions or missions
- Exposure and familiarity with the Marine Corps Total Force System (MCTFS) database, the Marine Online (MOL) web based system, Operational Data Storage Enterprise (ODSE) and Report Studio within the MOL
- A high degree of skill and knowledge necessary to assist and support in the planning, organizing, and directing teamwork, combined with the ability to support effective negotiations with higher and adjacent commands to accept and implement recommendations to changes in established procedures and directives is essential
- Knowledge of qualitative and quantitative techniques for assessing program and organization effectiveness
Personnel Specialist Job Description
- Hosting and/or participating in meetings with the government customer as directed by the Contracting Officer’s Representative (COR)
- Performing backup duties such as scheduling conference room use, collecting and distributing mail, and preparing security packages for shipment
- You will provide consultancy and advise on HR processes to HP employees and managers based in different locations within Europe – support cases of moderate complexity
- You will administrate HR system and provide guidance on HR system to other users
- You will be responsible for documents preparation, e-filing, contract generation and other administrative tasks within HR area
- You will support the hiring process in term of documents preparation and HR system administration
- You will identify areas for process improvements
- You will assist with analytical and administrative tasks for priority projects of varying complexity
- Working for HR department gives you a chance to get to know the company from inside, which is also enriched by working in an international environment and within the global team
- Serves as a liaison between Division management, employees and Headquarters Human Resources personnel
- Knowledge of management theory, and tools and techniques of management analysis including techniques for fact-finding and statistical methods of analysis
- Strong oral communication skills in individual and group setting and in formal briefings and presentations
- Strong writing skills, with emphasis on explaining complex concepts, issue, and procedures in clear and understandable terms
- AA degree in Information Management, IT, Business, or a Cyber-related field preferred
- Familiarity with e-QIP, CVS, PIPS/JPAS, ISMS, NCIC/NLETS and other security products
- Three years’ experience in background investigations or suitability determinations or related activities
Personnel Specialist Job Description
- Train and advice managers on use of PDT (Position Designation Tool) 2.0 in relation to proper identification of risk/sensitivity as necessary
- Update/revalidate position descriptions currently identified as PDT 1.0 to PDT 2.0 in ePDS (electronic Position Designation System) and other correspondence needed to support the mission
- Comprehensive understanding of classification principles and concepts to interpret and apply to decisions on grade of positions
- Assist in the assessment of position risk, position sensitivity, security clearance level and designation determinations, and input data into Federal Personnel Payroll System (FPPS)
- Provide support for the Talent Needs Assessment/Talent Development Plan as required
- Build, review, and upload vacancy announcements into the automated NASA Staffing and Recruitment System (NASA STARS), developing the necessary information from past announcements, announcements from other NASA Centers, position descriptions, qualification standards, and input from specialists
- Create a skills list and track resumes in government tracking system
- Review correspondence for accuracy in accordance with pertinent Army regulations
- Prepare, in final form, military awards, to include completing necessary forms and certificates and review, for accuracy, awards recommendations submitted by the companies
- Process Soldier requests and actions to obtain a large variety of entitlements, schools, Foreign Service tour extensions and curtailments
- Education may be substituted for experience when approved by the customer
- With a Bachelor’s Degree this position requires two years of suitability adjudicative experience
- BA or equivalent + 3 yrs related experience, or MA + 1 yr related experience or high school diploma and 4 years related experience
- Minimum 2 years of relevant experience in payroll offices/personnel administration department
- Open to DEA Employees ONLY
- Drug testing designated position
Personnel Specialist Job Description
- Prepare military correspondence and orders
- Prepare military personnel actions like evaluation reports, applications
- Serve as primary contact for Verifications of Employment from lenders and employers
- Assist with monthly HR & Mission Administrator meetings as needed
- Complete Social Security verification and Colorado New Hire Reporting for new hires twice a month
- Manage the HR group Outlook account
- Ensure compliance with government required employer postings date at all three locations (Headquarters, International Office and Glen Eyrie)
- Serve on the Building Occupancy Committee (quarterly meetings)
- Develop personal skills and capabilities through on-going training
- Comply with various government agency requirements regarding country-specific entry/exit requirements using established procedures
- One (1) year experience in data entry on word processing databases, proofreading, and administrative filing
- Minimum of five (5) years relevant specialized security experience on a Secure Access Program (SAP)
- A good working knowledge of Human Resources terminology and practices are required
- Must have Intermediate knowledge of Microsoft Office applications/software
- Organizational skills to achieve timely progress on multiple simultaneous complex projects
- Interpersonal skills to interact and communicate effectively and professionally with staff, faculty, students, using tact, diplomacy, and good judgment during all interactions in the performance of a wide variety of programs and support functions
Personnel Specialist Job Description
- Maintain deployment requirements database for assigned employees
- Schedule, monitor and track all pre-deployment preparations, which includes training and medical/dental/immunizations exams
- Assemble digital and hard copy deployment, CRC and personnel records
- Work closely with the PMs and task leads to gather deployment requirements, schedules and information
- Processes biweekly, 28 day, CJIP, LWOP, supplemental payrolls for their respective areas
- Conducts new employee orientation when needed
- Conducts leave audits timely
- Provide advisory service to the Brigade Commander, Deputy Commander and Battalion Commander on civilian and military personnel management of the brigade's mission
- Provide guidance and/or administrative support regarding civilian awards, performance evaluations, employment, realignments, retirement, pay systems, training, foreign travel, leave and overtime, position management, customer support, and discipline
- Provides advice as needed on civilian manpower actions and issues
- Skills to add, subtract, divide, multiply, and calculate percentages when calculating payroll, leave
- Skills to develop written procedures, memos, , and convey to a diverse audience
- Experience in academic personnel in a higher education setting including review and appointment file preparation
- Experience with on-line payroll/HR systems and ability to use data processing software and relational database systems to process full range of personnel actions (recruitment, timekeeping auditing, merit increases, funding changes)
- Demonstrated experience in creating and maintaining electronic filing systems
- Demonstrated analytical skills including the ability to read, understand and interpret complex materials and documents