Purchasing Executive Job Description
Purchasing executive
provides and administer, within the corporate policy, an effective system for cash, inventory, payroll, and yield control.
Purchasing Executive Duties & Responsibilities
To write an effective purchasing executive job description, begin by listing detailed duties, responsibilities and expectations. We have included purchasing executive job description templates that you can modify and use.
Sample responsibilities for this position include:
Monitor ordering processes whether placed through eRequisition or SAP monitor products/services availability, quantities, quality and delivery terms
Liaise with internal stakeholders to understand raw material and packaging requirements and ensure consistent availability through to our suppliers
Process non-automated purchase requirements, ensuring orders are properly documented and approved, compliant with the PMI Procurement Policy, liaise with Purchasing Executives and e-Requisition system provider to ensure local catalogues are uploaded and operational in the e-Requisition system
Coordinate with the relevant Purchasing Executive(s), Finance/Law departments and suppliers, handle customer claims regarding products/services quality, quantity and/or delivery terms
Create and maintain vendor master record, ensuring they are properly documented and approved compliant with the PMI Procurement Policy
Develop and maintain KPIs for vendor master and purchase order maintenance process
Responsible for timely issuance of Purchase Orders to suppliers and get Order Acknowledgement within the expected turn-around time
Collaborate with various functional teams and with internal customers, and effectively communicate order status in a clear and timely manner, including improvement/delays in delivery from suppliers
Generate reports necessary for updating Purchasing dashboard to track and maintain KPI’s
To drive results quickly in a fast changing environment ensuring competitive markets’ best advantages for Company
Purchasing Executive Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Purchasing Executive
Typically a job would require a certain level of education.
Employers hiring for the purchasing executive job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Business/Administration, Business, Economics, Education, Management, Finance, Industrial, Engineering, Manufacturing, Accounting
Skills for Purchasing Executive
Desired skills for purchasing executive include:
ISO 9002 Quality System and Inventory Management will be an added advantage
Materials in procurement system is an asset
Lead Techniques
MRP
Yield function
Geography and an understanding of the tourism/tour operating industry
MCS
Oracle an advantage
SAP
SAPpreferred
Desired experience for purchasing executive includes:
Fast learner and adaptable on different site conditions
Good analytical skill, problem solving & communication skill
Proactive attitude of solving problems good team spirit are required
1-3 years’ experience in a Purchasing/Procurement role is preferred but not essential
Minimum 1-2 years of experience in the relevant field
Knowledge in Microsoft Office Tool is essential
Purchasing Executive Examples
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Purchasing Executive Job Description
Job Description Example
Our company is looking to fill the role of purchasing executive. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for purchasing executive
- Be a member in the Innovative Purchasing Leadership team and being responsible for agenda, material, minutes and arrangement for the Leadership team meetings
- Individually lead some projects and initiatives
- Review and prepare presentations and reports
- Plan and coordinate activities
- Mange the SVP Innovative Purchasing’s calendar and travel arrangements
- Organize workspaces and team places for efficient ways of working
- Process administrative tasks such as travel expenses, orders creation and Invoice management
- Screen mail and telephone calls and redirect calls as appropriate
- Member of the GTP Executive Assistant network where you will be expected to drive, contribute and be able to influence others to make things happen
- Support the full Innovative Purchasing team with selected activities when required
Qualifications for purchasing executive
- Five (5) plus years’ experience providing administrative support at the executive/managerial level preferred
- Must demonstrate project management skills
- Diploma/Degree with at least 2 years relevant Purchasing experience in a manufacturing environment
- Fluent in English, both verbal and written or other language would be an advantage
- Degree in Business Administration/Supply Chain or Logistics with minimum 3 years of relevant experience in a manufacturing environment
- Request for quotations from suppliers and conduct price comparisons / negotiations
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Purchasing Executive Job Description
Job Description Example
Our company is looking to fill the role of purchasing executive. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for purchasing executive
- Ensure products and services meet quality expectations, are on time and are in accordance with the customer needs
- Develop and grow new relationships with suppliers
- Implement the proper metrics, SLAs, and measurements to drive and document improvements and provide routine and ad hoc reporting as needed
- Ensure supplier diversity requirements are met for off-program spend
- Interface with Accounts Payable to ensure a smooth and consistent end-to-end procure to pay process
- Develop continuous training required to keep team apprised of business situations as they affect Procurement policy
- Purchase process co-ordination – they will manage and implement the purchasing process for all technology related expenses using the relevant system
- Vendor management – this employee will maintain sound working relationships with vendors to ensure responsive service and timely resolution of all issues
- Asset and order tracking – the Procurement Administrator will track assets and orders and provide regular tracking reports and status updates on orders
- Cost management – these employees create spend forecasts and then monitor these against the actual spend
Qualifications for purchasing executive
- Independent and able to work with minimum supervision
- Support the Supplier Managers in the execution of cost reduction programs
- Manage, evaluate and monitor the certifications of suppliers
- Co-ordinate with various stakeholders to resolve issues on Purchase Requisition, PO, Goods Receipt and Invoice Receipt
- Support in audits activities, contract management and other general topics
- Proficient in Microsoft Office applications like Outlook, Word, Excel, and Powerpoint and knowledge in Oracle a plus
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Purchasing Executive Job Description
Job Description Example
Our company is looking to fill the role of purchasing executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing executive
- Deliver profitable projects and support the VP to deliver growth in accordance with the business plan and wider business goals
- Form relationships with key clients throughout the company with a focus on service
- Leads a process with other member of senior leadership to improve on operational processes
- Direct and coach senior leadership in business development and teambuilding skills
- Maintains a working understanding of Fusion and its involvement of departments daily business
- Communicate effectively follow and give oral and written directions
- Builds and leads purchasing & supplier strategy of goods & services category
- Be a member in the Business Control Leadership team and being responsible for agenda, material, minutes and arrangement for the Leadership team meetings
- Management coordinator for our Supplier Risk Committee
- Mange the SVP Business Control calendar and travel arrangements
Qualifications for purchasing executive
- Positive attitude to learn and take up new challenges
- Degree/ Diploma in relevant discipline, preferably Business Administration / Supply Chain or Logistics
- Minimum 3 years’ relevant experience in the manufacturing environment
- Analytical skill is required for this position
- University degree in Business Administration / Economics or Science Diploma from a recognized Procurement Institute is an asset
- Be responsible for travel and meeting management
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Purchasing Executive Job Description
Job Description Example
Our growing company is hiring for a purchasing executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing executive
- Support the full Business Control Leadership team with selected activities when required
- Proactively works with suppliers to monitor status of purchase orders and facilitate expediting activities when needed to meet customer requirements and chair periodic supplier reviews
- Collaborates with various functional teams and with internal customers, and effectively communicate order status in a clear and timely manner, including improvement/delays in delivery from suppliers
- Ensures important item attributes, such as Net Weight, Standard cost, are properly set-up and maintained in the system to meet Oracle/Compliance/Finance expectations
- Generates reports necessary for updating Purchasing dashboard to track and maintain KPI’s
- Develops short and long-term procurement strategies and manages business transactions on behalf of the university
- Manages projects and oversees project management delegated to staff
- Manages contracts including raising capital, fostering vendor relations, cost containment, revenue reporting, identifying changing needs, monitoring compliance, facilitating review committees and acting as liaison to campus departments
- Leads business process review initiatives resulting in systems development and reengineering
- Guides professional staff in managing complex bidding and negotiating initiatives and establishes working relationships with suppliers and contractors
Qualifications for purchasing executive
- Maintenance of suppliersevaluation system and contact list
- Data entry, cost reports/ graphs generation and contract / agreement filing
- Support purchasing event / projects
- Experienced management assistant with advanced skills in English
- Ability to organize, structure and prioritize a wide range of tasks in an efficient way
- Have a proactive approach
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Purchasing Executive Job Description
Job Description Example
Our company is hiring for a purchasing executive. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for purchasing executive
- With responsibility for facilitating the sale of university owned real estate, the Executive Director analyzes markets, determines pricing, orchestrates marketing plans, retains brokers, negotiates final sales and is granted power of attorney to convey title
- Purchase order approval follow up
- Purchase order documentation mng
- Orders follow up Claims management
- Invoice discrepancy with PO or SR/GR
- Sourcing development in General Service
- Other tasks assigned by line manager or company
- Able to communicate the necessary information assist in decision making and strategy formulation
- Manage a portfolio of DMC, car rental and wedding contracts with 3rd Party and in-house providers
- Engage and consult with the various source markets and key stakeholders (internal and external) to define the appropriate contracting strategy for each destination/supplier
Qualifications for purchasing executive
- In charge of Department Managercalendar Management
- Provide support in the office administration and facilities management
- Expert level in up to date and efficient IT tools and working methods (agendas, minutes, logs, storing of material)
- You are able to work independently, adapt to changing circumstances, and self-motivated to develop and quickly learn
- You are familiar with invoice handling and other basic tools used by Volvo is a plus
- Knowledge of the Volvo organization in a plus