Secretary, Unit Job Description
Secretary, unit
provides secretarial and administrative support to the Associate Dean, the Coordinator for Specialized Academic Assessment, and the Coordinator of Certification in the Professional Education Unit (PEU).
Secretary, Unit Duties & Responsibilities
To write an effective secretary, unit job description, begin by listing detailed duties, responsibilities and expectations. We have included secretary, unit job description templates that you can modify and use.
Sample responsibilities for this position include:
Maintain Unit calendar
Create documents and spreadsheets in Microsoft programs
Organizes and updates all patient charts including proper forms with proper labels, posting orders for validation by the nurse or charge nurse, assuring proper order of charts, and thinning charts when indicated according to guidelines
Assembles new patient charts including proper tagging and identification, forms, stickers, and admission packets for use by clinical staff including nurses and physicians
Processes admissions, discharges and transfers, including computer entry and census information under the direction of the nurse
Reviews physician order sheets for new orders, initiates the necessary paper work assuring that no order is implemented until it is signed off by a nurse
Enters data into the computer to update patient records, generate orders, print reports, and maintains data under the direction of the nurse
Notifies other departments medical staff and consulting medical staff of new orders or requests for services according to established processes
Arranges appointments for patients under the direction of the nurse
Maintains supplies in support of the nursing unit including secretarial supplies and forms equipment rentals or other special purchases in collaboration with the charge nurse or the DON
Secretary, Unit Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Secretary, Unit
List any licenses or certifications required by the position: CPR, BLS, CNA, BCLS, GED
Education for Secretary, Unit
Typically a job would require a certain level of education.
Employers hiring for the secretary, unit job most commonly would prefer for their future employee to have a relevant degree such as Collage and University Degree in Supervision, Education, Nursing, Department of Education, Associates, Technical, Communication, Medical, Health Care, Philosophy
Skills for Secretary, Unit
Desired skills for secretary, unit include:
Medical terminology
Health Unit Coordinator Certification
Microsoft Word and Excel
Office/departmental equipment
Excel
Matrixcare and Meditech
Outlook
Sensitivity to diversity issues and respect for individual differences
Word
Bilingual fluency in English and Spanish
Desired experience for secretary, unit includes:
Makes copies and performs any clerical support activities to assure efficiency and provide support to the clinical staff
Cross-trained and serves as a back up for Admission Coordinator when needed
Maintains and tracks a variety of records
Maintains a variety of manual files and other reports
Performs other office activities to relieve the supported group of administrative tasks such as photocopying, collating, stuffing envelopes and filing
May be required to coordinate the work of several exempt positions
Secretary, Unit Examples
1
Secretary, Unit Job Description
Job Description Example
Our company is searching for experienced candidates for the position of secretary, unit. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.
Responsibilities for secretary, unit
- Greet and assist patients, visitors, physicians, students, and staff contacts consulting physicians
- Place room notification
- Assist with patient turning and lifting
- The role of the Unit Secretary is to assist the nursing staff by providing efficient clerical and other duties under the direction of the Charge Nurse, RN, LPN and the Clinical Manager
- The Unit Secretary on this unit assists in providing care to the patients as directed
- Transports patient labs to Memorial Hospital for processing & returns in a timely manner using company vehicle and following all FDHS MV rules
- Delivers blood products from Memorial Hospital to Specialty Hospital
- Reports “face to face” to oncoming shift including monitor update
- Checks the unit printer a minimum of every four hours for paperwork, physician instructions, lab results, , and handles appropriately, ensuring all documents are labeled accurately with patient information
- Initiates, assembles and maintains the Medical Record chart for all patients upon admission to the unit, using the appropriate data sequence
Qualifications for secretary, unit
- Ability to compose a variety correspondence such as memorandums, letters, agendas, or summaries in a clear and concise manner
- Ability to speak clearly when interacting with others in person or while on the telephone
- Knowledge of and ability to use various equipment typically found in an office environment
- Ability to work Monday-Friday, 7-11pm
- Requires willingness and ability to work flexible hours, on an as-needed basis
- One year hospital or medically related office experience preferred
2
Secretary, Unit Job Description
Job Description Example
Our company is growing rapidly and is looking to fill the role of secretary, unit. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for secretary, unit
- Performs a variety of duties relative to admission, discharge and/or transfer of patients
- Maintaining the medical records
- Managing pages and transcription of physician orders/order entry
- Attends nursing station and performs clerical and reception duties
- Responsible for accuracy of assigned work
- Reports problems involving assignments to officer or higher level administrative support for resolution
- Ensures information is forwarded to the correct department and calls are routed to the appropriate personnel
- May greet visitors, answer routine inquires, and direct visitors to the appropriate office
- May contact customers, suppliers, or other employees outside the immediate work unit to exchange information
- Maintains accurate records, and neat filing and storage areas
Qualifications for secretary, unit
- LPN or RN license in the State of Ohio required
- Full and Part Time Opportunity available
- General computer skills, including order entry and basic proficiency with Microsoft Office, are required
- Minimum of 1 year healthcare experience is preferred
- Minimum of 1 year healthcare experience preferred
- Training and/or experience at an acute care facility or student nurse with hospital based clinical experience
3
Secretary, Unit Job Description
Job Description Example
Our growing company is looking for a secretary, unit. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for secretary, unit
- Prepares financial transactions which include receiving and disbursing funds, posting ledgers and balancing system
- Controls and distributes indigent stamps to those residents who qualify so that program is not abused
- Posts in own handwriting and audit inmate time on time cards from weekly time sheets from supervisors
- Posts in own handwriting inmate pay to inmate ledger cards
- Updates inmate roster on computer, documenting all inmate movement, new arrivals placements, and departures so that an accurate accounting of inmates is maintained and contract requirements are met
- Collects and mails all client signature sheets and probation reports verifying that each sheet and report is accurate and submitted in accordance with contractual requirements
- Submits reports to the State for verification and send to the corporate office within time limits established so that reimbursement can be made in a timely manner
- Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team
- Performs clerical functions for physicians within the Unit Secretary's sphere of responsibility
- Answers telephone and calls light system, takes messages, and communicates messages to the appropriate person in a timely manner
Qualifications for secretary, unit
- Acts as a receptionist on unit
- Must have excellent customer service and strong organizational skills
- Patient Care Director
- His/her designee
- Previous clerical or receptionist experience preferred
- Current BLS if permanently working in patient care area
4
Secretary, Unit Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of secretary, unit. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for secretary, unit
- Communicates with residents, families, physicians and other healthcare team members about resident care according to protocol
- Assembles and maintains resident charts
- Acts as a receptionist and performs a variety of clerical functions
- Offers assistance, handles inquiries and supplies information to physicians, visitors, patients and hospital personnel in a courteous professional manner
- Organizes work to maintain an efficient flow through the department
- Answers the patient call system promptly and courteously
- Coordinates and processes efficiently the admission, transfer and discharge of patients
- Enters departmental charges appropriately, accurately and efficiently
- Assists in the orientation/training of new Unit Secretaries
- Possesses good organizational skills and works in an organized manner
Qualifications for secretary, unit
- Correctly schedules diagnostic procedures, exams and special procedures in a timely manner
- Acts as a liaison between physicians, nursing, hospital staff, families, guests and patients
- Accurately informs physician and ancillary departments of patient admission, discharge, transfer or death in a timely manner
- A strong history of teamwork is required
- Most be able to demonstrate exemplary customer service skills
- Must be organized and achieve high level of accuracy in daily work
5
Secretary, Unit Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of secretary, unit. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for secretary, unit
- Performs clerical duties to maintain the patient's medical record and to expedite patient admission, transfer and discharge
- Responds to questions from patient, families, and significant others in a prompt, courteous, positive and knowledgeable manner and refers to appropriate personnel
- Schedules patient appointments at outside agencies and coordinates transportation arrangements when necessary
- Validates diet with nurse and delivers meal tray as appropriate
- Communicate and follows the organizational chain of command for notification of patient care/service issues, when appropriate
- Maintain internal and external communication systems
- Files, copies, faxes, mails patient reports
- Arrange the retrieval of archived studies
- Maintain logs, and performs billing
- Maintain orderliness and cleanliness of work area
Qualifications for secretary, unit
- Experience with medical computer applications such as Allscripts, IDX, Meditech, MIDAS, MS4, Cerner and other relevant systems preferred
- Minimum one (1) year of medical clerical duties in an acute care environment required
- Proficient with AS400/Cerner preferred
- Interactions include consideration for patient population specific needs
- National certification as a Health Unit Coordinator preferred
- Must complete telephone training within 90 days of hire