Administrative Assistant Support Resume Samples

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J Hettinger

Joyce

Hettinger

3393 Hodkiewicz Ridges

Chicago

+1 (555) 667 0872

3393 Hodkiewicz Ridges

Chicago

Phone

p +1 (555) 667 0872

Experience Experience

Philadelphia, PA

Administrative Assistant Iv-cio Support

Philadelphia, PA

Okuneva, Harber and Schuppe

Philadelphia, PA

Administrative Assistant Iv-cio Support

Manages the library of reading / training materials, including the “checking out / in” of materials loaned to TEC staff or providers
Distribute, collect and record (for tracking purposes) all satisfaction surveys from training and improvement workshops
Provides a broad range of highly complex administrative and clerical support including managing complex calendar, drafting letters, policies and documents, collecting and analyzing data, handling highly confidential, non-routine information and highly sensitive organizational/departmental matters
Coordinates annual reviews for staff reporting to executives’/managers’. Gathers data, compile results and prepare report for final review
Assures executives/managers have the resources and information necessary to conduct daily business
Integrates Lean principles, practices and tools to improve operational efficiency, reduce costs and increase customer satisfaction
Performs all duties in a manner which promotes and supports the Core Values and Compact of The Everett Clinic

New York, NY

Administrative Support / Sales Assistant

New York, NY

Bayer, Miller and Tremblay

New York, NY

Administrative Support / Sales Assistant

Witness to the Business Manager’s notary on coop invoices for Somerset and Lexington Billing
Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines
Provides administrative and/or process support for contract administration, customer service, and order history
Responds to client requests, e.g., spot times
Records and forwards checks, handles contracts for Account Executives, prepares presentations, types & proofreads correspondence, files and makes copies, relieves receptionist
Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc
Inventory and Distribution of Prizes to listeners as directed by promotions

present

Detroit, MI

Administrative Assistant / Dispatch Support

Detroit, MI

Senger Group

present

Detroit, MI

Administrative Assistant / Dispatch Support

present

Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
Work closely with independent truck drivers to ensure pick-up and delivery times, load weight compliance and secure loads
Inspect all shipping department equipment to insure that they are in working order
Perform other related duties as assigned
Answers and screens managers' phone calls, arranges conferences calls and meetings, maintains conference room schedule
Provides support for assigned department(s)
Develop and grow internal and external customer relationships for the purpose of improving company's growth

Education Education

Bachelor’s Degree in Business

James Madison University

Bachelor’s Degree in Business

Skills Skills

Knowledge of basic office equipment (phone, fax, copier, 10-key)
Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
Ability to communicate with employees, peers, supervisors, vendors and customer is an effective manner
Excellent verbal and written communication skills
Ability to apply common sense understanding to carry out written and oral instructions
Ability to work independently
Strong Microsoft Office skills
Internal and external customer service oriented

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Administrative Support & Data Entry Assistant Resume Examples & Samples

2-3 years general office or Customer Service experience or college equivalent
Excellent knowledge of and comfort working on computers and in Microsoft Word, Excel, Outlook
Expert ability to manage, track and manipulate data in a variety of custom computer programs
Outstanding accuracy and attention to detail combined with tracking, follow up and follow through skills
Able to work independently in a team oriented environment
Ability to multi-task with a keen attention to accuracy detail
Strong communication skills to include providing information over the phone and in person as well as clarifying directions as needed in order to complete daily tasks
Ability to work in a fast paced, dynamic environment
Fast worker who works with sense of urgency and understands how to operate under shifting priorities
Works with a can do attitude

Sales Support, Administrative Assistant Resume Examples & Samples

Process enrollment applications
Perform reviews of documentation to ensure accuracy
Process sales paperwork via data entry
Provide support to sales team including ordering supplies and being a liaison for the team with various departments
Support sales management with miscellaneous projects
Generate and distribute sales related computer reports
File keeping
Minimum 2 years prior administrative experience
1+ years of data entry experience
1+ year experience in MS Outlook
Demonstrated proficiency in MS Office (word, Excel, and PowerPoint)
Detail oriented and strong organizational skills
Proven ability to multi-task and meet important deadlines
SalesForce.com Experience

Mx.business Support.administrative Support.accounting Assistant Resume Examples & Samples

Performance monitoring and evaluation of all employees, to include corrective counseling, new hires and termination
Create an environment in which employees share knowledge and learnings with a positive regard for the needs and experience of others
Communicate across all shifts any issues, root causes and corrective actions
Performs other duties as assigned and required
Ensure set-ups/equipment changeovers/repairs for packaging and process equipment are done timely and correctly. Develop, improve and maintain change over sheets, startup checklists and procedures to ensure ‘first hour full power&#8217
Develop equipment specific certification and training programs that include operation, set-up, PM, troubleshooting and repairs. Train and certify technicians on the equipment specific programs
Review, recommend and implement improvements in operation, autonomous maintenance and maintenance activities
A minimum of 3 years of relevant experience in a manufacturing environment with demonstrated progression through various levels of management and responsibilities

Executive Administrative Assistant Sales Support Office Resume Examples & Samples

3+ years administrative experience
1+ years of administrative experience in a sales organization
Provided administrative support to 5 or more associates
2+ years Executive Assistant experience

Administrative Assistant Sales Support Office Resume Examples & Samples

Intermediate Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) experience
No Immigration Sponsorship available for this opportunity
Completion of an Associate’s Degree
Experience interacting with both internal and external customers

Administrative Assistant, Agency Support Resume Examples & Samples

Form 6 graduate or above. Diploma holder will be preferred
At least 2 years’ administrative work experience
PC knowledge a must and technical support experience will be an advantage
Good communication and follow-up skills

Administrative Support / Sales Assistant Resume Examples & Samples

Front counter, Monitors front door entry during normal business hours
Buzzes in and Greets clients and winners and directs them to where they need to go
Answers Main phone line to answer questions for callers or route calls to the appropriate employee
Takes and distributes messages when needed
Inventory and Distribution of Prizes to listeners as directed by promotions
Utilizes Prizewatch to assure prize winner info is recorded for audit purposes
Runs annual Prizewatch reports for corporate audit team
Runs daily unapproved report for traffic/sales departments and helps traffic track down missing scripts or payments on CIA accounts prior to deadline
Assists Sales Dept with administrative items such as, but not limited to, printing and mailing copies of invoices, pulling and distributing aging and transaction detail reports, pulling client payment or credit info, & running and distributing daily lockbox report
FedEx and Postage items
Collects and Mails out payments to Lockbox daily via FedEx
Assists in running and reviewing reports prior to weekly, broadcast, and monthly billing periods to assure spots are verified, scripts are attached to coop, and electronic invoicing info is not missing prior to invoice generation process
Witness to the Business Manager’s notary on coop invoices for Somerset and Lexington Billing

Administrative Assistant With Technical Support Experience Resume Examples & Samples

Provides technical and administrative support to project manager(s)
Formats documentation, including creation of templates and shell files
Creations Adobe files and CDs as necessary
Uses variety of software tools sufficiently to support all aspects of the project
Responsible for final assembly and quality of printed materials
Assists with logistics for arranging off-site and department meetings
Assists in maintenance of libraries, databases, and graphic management logs
Assists with development of general graphic designs to enhance technical documents
Must be flexible to perform other duties as assigned
Strong Administrative background
Comfortable using various software
BA or BS preferred plus minimum 3+ years of direct relevant experience

Administrative Assistant / BMO Support Resume Examples & Samples

Status tracking and reporting
Strong verbal and written communication skills. Ability to clearly communicate
Microsoft office (Excel, Word, PowerPoint) skills
Strong inter-personal and negotiation skills

Sales Support Administrative Assistant Resume Examples & Samples

Perform a variety of complex administrative duties, with little supervision, exercising confidentiality, independent discretion, and judgement
Maintain statistical and financial records in desired format to support operations. Prepare reports and studies as requested
May prepare FDA-regulated documents and maintain files documenting regulated activities
May assist in writing, organizing, and maintaining technical sections of the departmental procedure manuals
Initiate, prepare, and edit written materials, correspondence, and reports using various software and/or database management applications
Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations supporting functional area or business unit/project by utilizing specific database or software applications
May assist with monitoring, tracking, compilation and reporting of data specific to functional area or business unit/project

Business Support Administrative Assistant Resume Examples & Samples

Provide a cross team support service to any of the functions undertaken throughout the office in a flexible manner, ensuring that an effective, efficient and customer focussed service is delivered
Use and maintain accurate records, systems and databases and spreadsheets to enable effective and useful information, reports and statistics
SBS New Business payroll Administration
Progress Log Updates
SBS Administration Duties
Up to one hour per day Reception lunchtime cover
Any other duties as required
Minimum of 2 years reception/administration experience in an office environment
Ability to demonstrate learning agility
Organizational Skills: the ability to multi-task, set priorities, and follow up in a timely manner
The ability to collaborate and work in a team environment as well as work independently and make sound decisions
Strong computer skills including Microsoft Word, Excel & Powerpoint

Sales Support / Administrative Assistant Resume Examples & Samples

Provide support to business development team members, and coordinate schedules, meetings and reports
Enter data accurately into the sales database
Extract reports from the sales database and formatting of reports
Assure that all sales administrative work is kept up to date and complete
Type and proofread documents, correspondence and forms
Coordinate and set up meetings and conferences, arranges travel and works on special projects with minimal supervision
Maintain schedules of one or more individuals or a large department
Set up and maintain manual and electronic filing systems
Maintain office supplies and other materials required for department’s or project’s activities
Answer the telephone, take and relay messages and address routine and noncritical issues, or route to appropriate person
Coordinate and process general administrative work such as time sheets, vacation requests, supply requisitions, etc
Photocopy, fax and scan documents as required
Assist employees and managers with administrative requests
Perform additional assignments as requested
Advanced knowledge of MS Office and other related software skills required, specifically knowledge of excel
Advanced skill in operating a personal computer, various printers, scanner and other office equipment are necessary
Typically has 5-7 years of experience working in an administrative assistant role in a large corporation
Excellent organizational, multitasking, and attention to detail skills
Expert interpersonal skills and ability to interface comfortably with all levels of internal management and staff as well as clients
Administrative experience supporting a sales team

Administrative Assistant Support Resume Examples & Samples

Minimum 2+ years of related experience
High School Diploma (Associate Degree Preferred)
Excellent verbal and written communication skills including grammar punctuation proofreading spelling and telephone skills
Driven, organized and excellent communication and time management skills
Experience with handling multiple projects at once while maintaining a professional demeanor at all times
Ability to establish and maintain a positive and professional working relationship with all individuals both internal and external
Ability to be proactive and look for ways to improve floor functionality
Engage and escalate issue if needed around maintenance, copiers and misc. equipment
Ability to help the staff in making mailing labels, shipping requisitions, transmittals, expense reports, travel, etc
Ability to assess and prioritize time sensitive tasks
Proficiency with MS Office including Word, Excel, PowerPoint and Outlook, (Finalist will be tested)
Desire to learn new things as needed by company industry
Fun and positive personality with the ability to embrace our changing culture
Flexibility of schedule to accomplish projects/assignments within established time frames and deadlines
Having an “I can do” and commitment to a team environment
Demonstrated ability to accomplish multiple tasks and prioritize heavy workload
Ability to work well with different levels of management and multiple personalities on a daily basis
Work with internal teams in the on new hire processes, projects, maintenance and mailing solutions
Preference given to local candidates

Program Assistant / Administrative Support Resume Examples & Samples

Ability to work effectively and with discretion in animal model research setting
Proven ability to maintain confidentiality in sensitive settings
Ability to multi-task multiple projects concurrently under deadline pressure and changing priorities
Ability to work well independently and in collaboration with a diverse staff and with research investigators
Demonstrated proficiencies in computer applications including Microsoft Office Suite
Experience working in an academic setting with animal model researchers
Basic understanding of nonhuman primate research
Proficiency with graphics software and web design

Assistant, Administrative Support Resume Examples & Samples

Provide administrative and general office support to business unit leaders
Answer telephones, direct calls, and take messages
Manage email distribution, processes email and create and receive Fed-ex packages
Organize meetings including scheduling participants and meeting rooms, coordinating meeting logistics and travel arrangements
Perform administrative activities including printing documents, photo copying, faxing, binding/assembling presentations books and meeting documents
Assist with prepare expense reports
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints as needed
Provide new hire support including systems access, parking, desk-top set up arrangements, badge access etc
Process and manage company forms and paperwork
Assist with coordinating space planning activities
Work with corporate Facilities and outside vendors to request service calls for copiers, printers, other office equipment and general building issues. Oder break room supplies, beverages, ice machines, vending etc
Must be discreet and maintain confidentiality of sensitive documents and other matters that one might see or encounter
Must be highly proficient in Excel and Word
Must be a team player with strong attention to detail and able to work independently
HS Diploma or equivalent work experience

Administrative Assistant / Operations Support Resume Examples & Samples

Compile, check and distribute in-house inspection reports and invoices
Request & monitor purchase order requests, and pass to accounting department with completed delivery and field tickets
Record, check & monitor, and invoice all field inspection jobs and reports
Notify Accounting Manager and HR Accountant of uniform charges/returns
Mail all delivery/shipping tickets, gas receipts, credit card receipts etc on a weekly basis to Broussard
Various reports as requested by Operations Manager and Accounting Manager
Accounts payable, Accounts Receivable and Purchase Order experience
Computer and communications skills

Administrative Assistant / Dispatch Support Resume Examples & Samples

Performs a variety of clerical work involving standardized forms, reports, data, and procedures using established instruction/routines
Prepares simple forms or reports; sorts and files documentation
Maintains historical records by filing documents
Read and routes incoming mail, prepares outgoing mail and correspondence or other printed materials
Maintains postage meter and stamps outgoing mail
Composes and types routine correspondence
Organizes and maintains file systems, and files correspondence and other records
Answers and screens managers' phone calls, arranges conferences calls and meetings, maintains conference room schedule
Greets visitors and directs to appropriate area or person
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, records and transcribes meeting minutes
Orders and maintains supplies, and arranges for equipment maintenance
Provides support for assigned department(s)
Develop and grow internal and external customer relationships for the purpose of improving company's growth
Conducts research, and compiles and types statistical reports
Some A/P & A/R filing and file maintenance
Update and maintain company phone list
Reconcile petty cash -- monthly
Maintain supply of promotional printed material, such as brochures, price books, color charts, binders, etc
Answer phone calls and support the receptionist as needed
Prepare invoices, delivery tickets and related shipping documents
Plan effective delivery routes and assign drivers for scheduled deliveries
Work closely with customer service to understand the product availability and logistic issues of specific projects
Take orders from customers and get their order out on time
Inspect all shipping department equipment to insure that they are in working order
Check and review all orders assigned before they are shipped against delivery ticketsCoordinate deliveries with company truck drivers and external trucking companies to ensure timely delivery of materials to customers
Work closely with independent truck drivers to ensure pick-up and delivery times, load weight compliance and secure loads
Prepare and review loading/unloading, daily shipping reports and delivery logs
Submit daily invoicing to A/P once deliveries are dispatched
High school diploma, Associate’s degree preferred, or equivalent and one to two years office experience or equivalent combination of education and experience
Knowledge of basic office equipment (phone, fax, copier, 10-key)
Ability to communicate with employees, peers, supervisors, vendors and customer is an effective manner
Must be detail oriented, organized, and have problem-solving and reasoning skills
Ability to perform basic math calculations such as add, subtract, multiply, divide and compute rate and ratio
Ability to apply common sense understanding to carry out written and oral instructions
Ability to solve practical problems and deal with a variety of concrete variables with little or no structure
Internal and external customer service oriented

Administrative Assistant Sales Support Resume Examples & Samples

Minimum of 1 years of administrative assistant experience in fast paced corporate environment
3 years of administrative assistant experience in fast paced corporate environment
Corporate Contract experience
Experience working in the financial services industry
Highly proficient computer skills needed with Windows, MS Word, Excel, PowerPoint, and Outlook
Flexibility for extended work hours, when necessary
Creates proposals, addendums and contracts and handles customer inquiries
Coordinates internal and external activities required to ensure high quality product delivery, with attention to detail
Processes signed contracts and addendums; calculates contract values
Coordinates conference calls
Orders department office supplies

Administrative Assistant Iv-cio Support Resume Examples & Samples

55% Administrative Support
Provides a broad range of highly complex administrative and clerical support including managing complex calendar, drafting letters, policies and documents, collecting and analyzing data, handling highly confidential, non-routine information and highly sensitive organizational/departmental matters
Formulate, affect, interpret, review and/or implement administrative work procedures, policies and operational methods; identifies and documents as applicable: clinical guidelines, protocols and standard work
Screens correspondence and calls, and refers to appropriate personnel, departments or offers assistance in providing/obtaining answers
Anticipates needs and proactively initiates assistance for special projects including tasks of a confidential nature
Interfaces with high level internal/external contacts, requiring considerable discretion and initiative
Assures executives/managers have the resources and information necessary to conduct daily business
Communicates daily with department leadership and succinctly reports any issues/concerns they should be aware of
Gathers and analyzes information to create charts, reports and presentations
Prepares and proofs complex reports and other related tasks
Distribute, collect and record (for tracking purposes) all satisfaction surveys from training and improvement workshops
Update performance data on organizational DMS board
Works with staff in the department and Marketing to update and maintain accuracy of the Department web site
Monitor department expenses to budget
Manages the library of reading / training materials, including the “checking out / in” of materials loaned to TEC staff or providers
Represents the department organizationally through appointed and voluntary positions and responsibilities
20% Project Management
Project management support to facilitate the deployment of strategic initiatives in coordination with designated team members
Partner with key strategy support functions to ensure communication and timeline for strategy planning and budget development
Plan and facilitate special projects, including project research, initiation and execution; Creation, coordination and delivery of related presentations and meeting facilitation
15% Meeting Coordination
Independently schedule and organize activities such as large, departmental meetings, site visits, training, travel, and other department activities
Schedules speakers and presentations, prepares agenda, takes minutes and assembles information packets
Conversant with operating audio visual equipment
Coordinate logistics for Training and Site Visits
8% Annual Reviews
Coordinates annual reviews for staff reporting to executives’/managers’. Gathers data, compile results and prepare report for final review
All staff members are to promote a positive and productive work environment by acting maturely and responsibly, satisfactorily performing his or her job responsibilities and conducting themselves in a professional, courteous and respectful manner toward fellow employees, physicians and patients
Works independently with minimal supervision. Must relate to other people beyond giving and receiving instructions: (a) get along with co-workers or peers without exhibiting behavioral extreme; (b) perform work activities requiring negotiating, instructing, supervising, persuading or speaking with others; and (c) respond openly and appropriately to feedback regarding performance from a supervisor
Performs all duties in a manner which promotes and supports the Core Values and Compact of The Everett Clinic
Integrates Lean principles, practices and tools to improve operational efficiency, reduce costs and increase customer satisfaction
Frequently must follow written and oral instructions as well as complete routine tasks independently
Completes annual compliance training on HIPAA/Privacy/Confidentiality/Non-Discrimination/Harassment/Integrity Statement and signs Agreements
Ensures confidentiality of patient information following HIPAA guidelines and TEC policies
Attends training to meet requirements of the job position and as needed or mandated by TEC policies, Div. of Occupational Safety & Health (DOSH), OSHA, L&I and other state/federal regulations
Has regular and predictable attendance
2% Performs other duties as assigned

Administrative Assistant Support Analyst Trauma Resume Examples & Samples

Provides ongoing patient tracking, concurrent and retrospective chart abstracting, and data
Entry of trauma service patients into the trauma registry data bank
Completes injury and diagnoses coding for all chart abstracts, to include ICD-9 and AIS coding. Responsible for initial screening of charts against Quality Assuranceaudit filters
Assists with the preparation of ongoing statistical reports and developing specialized reports as required orassigned
Maintains competency to insure standards of data entry
Participates in trauma research as appropriate
Serves as a liaison between the trauma service and related departments
Provides administrative support to the Trauma Program Coordinator (TPC) including correspondence, reports and memoranda as directed. Maintains an updated and current appointment calendar. Receives and screens telephone calls, mail and visitors. Exercises independent judgment/discretion within scope of responsibility (ability to work with general vs. close supervision)
Supports the TPC in maintaining organized and timely responses in daily activities throughout the area ofresponsibility. Tracks project deadlines. Assists with special projects as they arise
Maintains complete confidentiality of all medical,financial, employee, computer, or other sensitivematerial
Records, transcribes and distributes minutes of various team, task force, and committee meetings. Prepares and distributes meeting packets. Maintains minute books, meeting schedules, membership lists, and mail message lists. Provides support to committee chairpersons as needed. Coordinates meetings, reserve rooms, audio/visual equipment and refreshments
Coordinates travel arrangements, including transportation, accommodations, rental cars, etc. asrequired; Prepares expense reports. ·
Establishes and maintains current and archived office files
Receives, opens and distributes mail; answers routine correspondence without direction
Maintains other files and handbooks in a timely and efficient manner

Administrative Assistant & Application Support Resume Examples & Samples

Administrative support of CRS team
Commercial High School
Finance / Accounting education an asset
At least 5 years of experience as administrative assistant in an corporate, international environment
Experience and knowledge in user management is a plus
Very good MS Office (Word, Excel, PowerPoint) skills
Training on SAP products, primarily SAP FC, SAP BW an asset
Knowledge of the industrie is a plus

Administrative Assistant / Support Resume Examples & Samples

Call past and current clients for new projects
Plan and mange travel arrangements for corresponding office staff
Maintain contact lists and processing leads
Maintain the filing system
Provide general support to field crew
Maintain and streamline communication with other office locations
Would consider recent grad with 2-3 years of retail exp. (etc.)
Ideal candidate will have marketing or similar degree with 2-3 years of administrative experience

CIB Business Support Management Snr Administrative Assistant Resume Examples & Samples

Strong ability to manage and handle hectic calendar, organizing meetings across product groups, regions internally and with external clients
Maintaining familiarity with policies
Proactively maintains schedules by planning and scheduling appointments, periodic management meetings, teleconferences
Strong inter-personal and partnership skills i.e. develop relationships with clients, bankers, product partner
Ability to work independently as well as part of a team to ensure that the needs of the business are always met
Preparation of external/internal meetings follow-up documents such as letter writing, call reports, etc
Organising extensive domestic and international travel
Assist with special events planning and related logistics activities as needed
Keep track of drivers’ schedules and maintain them on weekly basis to ensure flawless delivery to business
Proven ability to juggle multiple tasks, strong memory, and quick mind and work style and ability to focus and conduct business with minimal errors/misses
Knowledge of general office procedures (e.g., filing, correspondence, arranging meetings)
Knowledge of Spreadsheet Tools and Data Management Tools
Knowledge of compliance protocols
Experience in working in a Banking or Financial services environment
Bilingual (English and Turkish are essential)

Advanced Programs Executive Administrative Assistant Data Planner Support Analys Resume Examples & Samples

Provide security and administrative support to A5/8ZC
Primary duties include administrative security, visitor access control, visit notification, and processing of time sensitive and classified materials
Regularly interface with the Joint Staff, Air Staff, (Major Commands) MAJCOMs, Numbered Air Forces (NAFs), Office of the Secretary of Defense (OSD), and other Government organizations when performing duties associated with A5/8Z
Provide senior administrative support in the way of planning, scheduling and administrative support for conferences and meetings attended by general officers and equivalent civilian or industry corporate executives
Provide correspondence review of background papers and other official documents for senior leadership and provide suspense tracking of these documents
Coordinate division chief and conference room schedules for A5/8Z
Assist in the planning and coordination of A5/8Z functions and conferences
High School and five (5) years or more related experience
Five (5) years of experience with Microsoft Excel, Word, Outlook, and PowerPoint
Five (5) years of experience with Defense Travel System and Task Management Tool (TMT) process
Five (5) years of experience in administrative and program security activities involving scheduling, preparation and/or review of correspondence, electronic database creation and maintenance, visitor control/entry access, and processing/tracking of classified materials

Personal Assistant / Administrative Support Resume Examples & Samples

Excellent verbal and written communication skills, with a high level of tact, diplomacy and confidentiality and an ability to deal
GSK experience and familiarity with GSK structures and processes
Experience of working at a Senior admin level
Coordination
This is a demanding, responsible, varied and challenging role, suitable for someone who works well under pressure, is self
Ability to work with minimal supervision and exercise good judgment and discretion in handling sensitive and confidential
You will be required to operate within a very fast paced environment, handling changes as they occur and flexing plans to

Project Assistant / Administrative Support Resume Examples & Samples

Editing and formatting technical documents to deliver exceptionally high-quality letters and reports
Supporting accounting cycle activities (project initiation, invoicing, etc.) at the group level in coordination with Tetra Tech’ Accounting department
Supporting development of project schedules, organization charts, etc
Assisting project managers to monitor project finances, coordinate and distribute monthly invoices, and follow up on accounts receivables when needed
Facilitating file management for proposals and projects
Maintaining the project archive and document library
Creating and manipulating PDF documents using features of Adobe Acrobat, Nuance, or similar software to assemble documents and insert links and bookmarks
Planning logistics for internal meetings, i.e. Skype meetings, tele-conferences, etc
Arranging flights and booking accommodations for staff travelling to and from the field, if needed
Completing other administrative tasks as assigned by the Manager and the department
High school diploma required; Bachelor’s degree and experience supporting engineering teams is a plus
Significant experience with MS Office (Word, Excel, Access, Outlook, PowerPoint) including document templates
Excellent verbal and written communication skills with experience in editing technical documents
Self-motivated with strong time management and organizational skills
Demonstrated strong work ethic and commitment to safety
Creative problem solver who works in a professional and ethical manner
Accounting skills and experience in a consulting environment would be considered assets
Experience working with other document management software would be considered an asset