Administrative Support Resume Samples

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G Gleichner

Genesis

Gleichner

29367 Gay Spurs

New York

+1 (555) 618 9760

29367 Gay Spurs

New York

Phone

p +1 (555) 618 9760

Experience Experience

San Francisco, CA

Administrative Support Assistant

San Francisco, CA

Klein, Pfannerstill and Fadel

San Francisco, CA

Administrative Support Assistant

Work with all levels in the organization to identify, analyze and solve problems and create opportunities for continuous improvement
Provide support for TEPSP grant projects, including website development and revisions, multimedia development, electronic communication, and listservs
Provide assistance to faculty and/or staff regarding particular policy and procedures; order office supplies and/or equipment
Participates in the management of the Administrative Office by supplying necessary clerical support by performing all procedures/functions promptly
Perform calendar clerk scheduling duties. Establish, organize, and maintain files and records electronically to confirm calendar events
Assisting the Subject Pool Coordinator to manage the Subject Pool
Collaborate with Office Manager to assist with reception, communications, events, travel and other general office duties

San Francisco, CA

Administrative Support

San Francisco, CA

Hagenes, Blanda and Jacobson

San Francisco, CA

Administrative Support

Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
6) Determines processes to handle routine assignments for the organization such as report generation, bills, vouchers, worksheets and workflow
Effective management of documentation workflow
Perform office administration including scheduling meetings, calendar management, and sending correspondence
Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
Assisting with specific types of collections. Maintains records of each communication and manages COD lists among 3 different applications

present

Los Angeles, CA

Administrator, Administrative Support

Los Angeles, CA

Flatley, Collins and Homenick

present

Los Angeles, CA

Administrator, Administrative Support

present

Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities
Assist leader for daily routine works and administration management
General manager and senior management assistance
Assisting the legal teams with daily routine administrative work and office management
Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
Work with management in developing various polices and regulations for the laboratory operations and access
Participates in the development and maintenance of improvement processes; actively participates in self and team audits and resulting process improvements

Education Education

Bachelor’s Degree in Accuracy

Ashford University

Bachelor’s Degree in Accuracy

Skills Skills

Excellent communication and interpersonal skills, ability to build strong professional relationships
Ability to organize and perform work efficiently; strong attention to details
Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment
Basic knowledge of Microsoft Office Suite
Strong attention to detail, time management and organizational skills
Good to excellent computer skills
Proven time management skills and a strong attention to detail
Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is
Excellent organizational skills and ability to multi task
Excellent computer skills with proficiency in Microsoft Office software

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15 Administrative Support resume templates

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Administrator, Administrative Support Resume Examples & Samples

Develops and leverages relationships cross-LOBs, with executives and senior managers, and externally, to foster and support intra-group coordination while carrying out accountabilities
Prepares standard correspondence, reports and presentations, ensuring completed material is produced in a timely manner
2) Financial Analysis & Support Accountabilities (25%)
Performs budget forecast/variance analysis in support of maintaining expenses within budget and performs financial analysis of billing and costing to support the developing and recommending of alternatives, in support of business decision making. Supports the budget planning and monitoring process by collecting and aggregating, analyzing, and reporting. Monitors and analyzes project expenses to ensure they are within budget
Processes and tracks overtime and on-call claims in adherence to bank and/or divisional policy to ensure timely payroll processing and performs budget tracking and reconciliation
3) General Administration Accountabilities (20%)
Manages and monitors the Manager’s calendar of scheduled appointments’, or upcoming events and matters requiring immediate attention. Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for IT resources and other requirement in support of smooth and efficient meeting facilitation
Liaises with internal business units and external vendors for all premises related matters such as office moves, and participates in the local coordination and implementation of premises and building related matters including relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations
Provides coaching and mentoring to more junior colleagues to assist them in developing capability to carry out current job accountabilities and to expand the types and levels of work they perform in the future. Performs back-up function for other administrative staff during vacation or other absences to ensure that administrative support is provided on an ongoing basis
4) Human Resources Administration Accountabilities (10%)
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc). Produces monthly/quarterly reports and monitors that funds are allocated within budget
Seasoned broad business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook, Visio; Lotus; web browsers)
Ability to deal with clients in a professional and courteous manner, and to develop and leverage professional working relationships
Ability to work both independently, as well as to play a leadership role in building a cohesive team

Administrative Support Assistant Resume Examples & Samples

Assist the Private Client Tax team as needed on projects, including scanning and filing
Responsible for the maintenance and completeness of HR and vendor files including I-9 forms, new hire paperwork, termination files and other related documents
Manages the HR content management system
Responsible for timely and accurate reconciliation of monthly benefits carriers' invoices
Creates new hire orientation and benefits packets and assists in sending new hire offer packages
Coordinates new hire orientation schedule, manages the employee access portal and assists with onboarding of new employees and temporary staff
Greets and directs interview candidates and visitors
Assists with the planning and execution of HR-related events
Manages the Chief Human Resources Officer's calendar, travel schedule, and expense report reimbursements
Assists HR and Tax teams with various research projects and/or special projects, to include supporting the development and editing of briefings and/or presentations
Responsible for updates to ADP Portal homepage, HR page of SharePoint, and HR bulletin boards
Assists with drafting and distributing communication pieces - emails, posters, flyers, etc
Processes and distributes mail, makes photocopies, faxes documents and performs other administrative functions, as needed
Plans and organizes HR team events – teambuilding, community service etc
Performs other duties of a similar or related level and assists with special projects as necessary or assigned

Administrative Support Resume Examples & Samples

Ability to work under pressure and meet deadlines in a highly challenging environment
Identify the importance of issues and projects with the ability to manage and prioritize multiple tasks
Self-starter with the ability to work independently under minimal supervision
Advanced knowledge of Word, Excel, PowerPoint and Microsoft Outlook. Exceptionally strong organizational skills and attention to detail
Superior interpersonal and communication (written and verbal) skills
Professional, polished and discreet
Commitment to excellence in client service
Previous experience at a senior assistant level (5 years)
Previous Investment Banking or industry experience preferred

Administrative Support Resume Examples & Samples

Performs initial phone screening with potential applicant per SeniorBridge guidelines
Ensures that all required pre-employment documentation is completed by prospective candidates per company hiring guidelines and accurately data enters the information into Rosalind
Schedules interviews and performs all background checks for prospective candidates
Schedules, coordinates and performs administrative portion of orientation for approved candidates
Data enters all information for new paraprofessional hires into Rosalind and maintains the Associate’s physical employee file as appropriate
Ensures that requests for homecare services are promptly filled and scheduled into Rosalind in a timely manner
Ensures that homecare schedules are complete and accurate in Rosalind
Reviews Santrax records daily to ensure that all staff are at client visits as scheduled; follows up immediately on any discrepancies
Monitors "No Show Alerts" and follows up to resolve in a timely manner
Reviews all homecare schedules daily in preparation for payroll and obtains billing approvals by manager as needed
Reports any client or staff issues to supervisor promptly
Participates in administrative “on-call”* communication with staff and/or family members regarding schedule changes with professional staff
Answers phones and triages calls to appropriate professionals in the branch
Ensures sufficient supplies, stationary and forms on hand in the branch
Performs accurate data entry and files office records
Performs any other functions as requested by supervisor
Ability to build strong working relationships, internally and externally
1-3 years of administrative or related experience in a professional environment
Demonstrated high-quality customer service skills, preferably in healthcare or high-end service business
Strong attention to detail; ability to manage many details related to data entry, scheduling, follow-up requests and file maintenance
Strong organizational skills; ability to balance multiple initiatives and prioritize workload
Associate’s or Bachelor’s Degree preferred

Administrative Support Resume Examples & Samples

Complex diary management / meeting organisation
Answering and filtering telephone calls appropriately
Preparation of extensive travel arrangements (tickets, currency, cars, itineraries and visa applications)
Processing of expenses via My T&E(Travel and Entertainment)
Booking meeting rooms, video conferences and telephone conferences etc
Mail distribution list management
On-boarding of new hires
Ordering stationery
Providing support for visiting employees from other CS offices
Ad-hoc requests from across the department

Administrative Support Resume Examples & Samples

HS Diploma or Equivalent. Advanced Training or a Degree in the Administrative field is a plus
2+ years previous experience in administrative support and or customer service is preferred
Proficiency with Microsoft Office/Windows (Excel, Word and PowerPoint). A working knowledge of MS- Access is a plus
Efficient and accurate keyboarding skills are required
Proven ability to multi-task and prioritize is necessary. Must be organized with a strong attention to detail
Must be self-motivated and capable of working independently with minimum direct supervision
Must have the ability to start as early as 6:30a

Administrative Support Resume Examples & Samples

Process purchase requisitions, invoices, and request for funds while also performing payroll processes
You will order supplies and materials for the department and create work orders for any maintenance and facility complaints
You will manage the documentation and filing of training records and will be responsible for the general overall administrative duties of the department
You will provide support by coordinating vendor tasks and by filling in for Dispatch as needed

Administrative Support Resume Examples & Samples

Processing of expenses via My T&E
On-boarding of new hires and space allocation
Submission of consultant engagement contracts into MyShop and updating Global department tracker spreadsheet and sharepoint

Administrative Support Resume Examples & Samples

Manage P2P: supplier registration, approvals, payment and follow ups
Manage Expenses for department through Concur
Raise all the Marketplace requests
Book meetings (conference calls) and room reservations
Support with internal and external activities (catering, logistics, transport)
Manage all travel arrangements through Carlson Wagonlit
Support with email distribution and manage DLs
P2P payment system

Administrative Support Assistant Resume Examples & Samples

Operating a computer and standard software programs (Microsoft)
Creating requisitions for purchase orders
Sorting and delivering mail
Coordinating weekly communications by receiving and passing along e-mails, notices, etc.,
Basic administrative skills and knowledge of duties gained through vocational training and/or
Strong working knowledge of Microsoft programs
Good communication, interpersonal, and collaboration skills
Able to build relationships with vary levels of employees within the business
Must be a team player and able to work within a team environment
Confident to work with minimal supervision as required

Administrative Support Assistant Resume Examples & Samples

Routing technicians to daily jobs
Ability to interact with all levels of the organization and must have excellent customer service and communication skills
2+ years general office experience required
1+ years data entry
Individual must be self motivated with excellent time management, organizational and multi-tasking abilities

Administrator, Administrative Support Resume Examples & Samples

Financial: Logs, verifies and monitors departmental expenses. Receives and distributes financial reports. Acts as a conduit for efficient flow of invoice processing in adherence with divisional processes, BMO guidelines, and vendor agreements. Administers timekeeping systems to ensure staff aligns appropriately to their reporting units and with correct resource coding. Processes and tracks overtime and on-call claims to ensure timely payroll processing
Ability to plan and coordinate implementation of the selected alternative
Advanced level PC skills (MS Office: Excel/Word/PowerPoint/Outlook; Visio; web browsers)
Good understanding of EZ Pay, BMO Buying Online and Matadors applications

Administrative Support Resume Examples & Samples

Perform general clerical functions as needed
Making copies for the office
Faxing items
Scanning documents
Word and Excel creation and maintenance
Possess 1-3 years of data entry/technical/administrative experience
Excellent organization skills, strong attention to detail and the ability to multi-task
Ability to communicate effectively with others (written and verbal)
Beginning PC skills (PowerPoint, Word and Excel) required

Administrative Support Resume Examples & Samples

The primary responsibilities of the Administrative Support/Records Management include meeting and administrative support, cataloging data, providing customer assistance in locating specific data; technical/reference support; and appropriately classifying records, documents, and other information media
All records management procedures must meet applicable requirements as set forth by the customer/organization
HS and 4+ years related experience

Administrative Support Resume Examples & Samples

High School diploma with additional specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks, and 1 year of experience
Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, PowerPoint and database systems, SharePoint)
Excellent attention to detail
Ability to work in a close team environment
Ability to obtain and maintain participation in the Navy Personnel Reliability Program (PRP)
Ability to obtain and maintain a Top Secret Clearance

Administrative Support Resume Examples & Samples

Responsible for the accurate processing of all incoming Listings, Escrows, and Closing files utilizing the various computer programs necessary including but not limited to Trident, Matrix, and HomeBase operating systems according to established procedures
Requires flexibility in reporting to any office or department as needed, as well as the ability to learn and fill all branch support staff positions and perform administrative functions
Provides administrative support to various departments as needed
Keeps current with new policies and procedures. Researches and makes suggestions for improvements to policies and procedures. Organizes and maintains department materials, supplies, and filing systems
Participates and takes the lead with the implementation of Company rollouts of products, services, procedures, and software
Responsible for the completion and/or follow up necessary of various weekly, monthly, quarterly, or annual reports as directed by the Sales Administration Support Manager
Responsible for maintaining the HomeBase software system as an LOC administrator
Provides excellent customer service in a professional and courteous manner
2-3 years prior real estate experience preferred
Ability to operate independently and exercise initiative using solid judgment and decision-making skills
Proficiency in the use of Microsoft Office Suite and outlook and have the ability to use internet based software
Must be a quick learner and have high level of retention and understanding of the tasks required
Accuracy and a strong attention to detail
Ability to follow direction and utilize critical thinking and problem solving skills are essential
Excellent communication and interpersonal skills, ability to build strong professional relationships
Ability to work in a changing, dynamic workplace
Ability to interface with employees at all levels of the organization

Administrative Support Resume Examples & Samples

Have demonstrated ability to organize/prioritize tasks independently
Strong verbal/written communication skills required
Ability to build strong relationships within/outside department to effectively support the organization
Experience in working with multisite orgs and diverse/cross-functional teams. - Experience in domestic and international travel

Administrative Support Resume Examples & Samples

Shipping and receiving of Materials, etc
Directs phone calls from customers
Supports ABB PP Service team, assigned duties as required
Assists in expense account management and time sheet management for productive PT personnel
Receptionist (directing calls, professional behaviour, jovial)
Creates Purchase Requisitions for all office supplies and coffee room supplies…forwarded to buyer
Booking hotels, trainings for field service employees
Assist with logging and keeping track of safety record, Health and safety data collection
Optional: Buyers capabilities (PO’s and Purchase requisition knowledge)
Contact suppliers/vendor to order supplies from field request/ pricing for quotes
Keep track of inventory
Help project manager source services and supplies
Experienced in excel, word, outlook etc
Shipping and receiving. Create all online waybills for courier shipments going out. Also requests for customs paperwork when necessary for out of country shipments
Arrange for couriers for remote sites
Assist field service reps to source parts
Security badges for new employees and setting them up in the security system
Order business cards for employees as needed
Maintain data records in xls format or other, Project list, safety stats, parts lists, etc

Administrative Support Resume Examples & Samples

Training in SAP including how place purchase orders through the SAP system. Expediting delivery dates with suppliers to make sure products and services are received on time
Project Management for the purchase of indirect goods or services – including gathering the data necessary to execute an electronic Request for Quote. This may involve working with internal clients in our Business Units or Corporate function
Ability to work in a team environment. Listens and uses that information when making decisions
Is a good communicator and willing to contribute / share new ideas with the team
Self-motivated and can work independently

Administrative Support Resume Examples & Samples

Order pursuit and order management
Claims investigation and resolution
Interaction with Customers and Sales Representatives
Interaction with other Service Centers and Company locations
Prepare material proposals and material takeoffs for Company front-line products
EHS and IFE responsibilities as assigned
Minimum business travel to customer locations and US Service Centers
Applicants must be self-motivated, people-oriented, service-oriented, and possess the ability to work with customers to formulate successful order pursuits
Good communication, negotiation, organizational & time management skills
Ability to work in a team environment & uncompromising attention to detail
Demonstrated ability to follow written and verbal instruction

Program Management Administrative Support Resume Examples & Samples

Experience – Six years working experience in Government as either a Government or contractor employee providing administrative contract or logistical management support with at least two years experience in Iraq or Afghanistan
Special skills or qualifications
Associates degree - OR four years of relevant experience
Management experience, including leading large complex projects or teams
Former Military NCO

Administrative Support Resume Examples & Samples

Accuracy and excellent attention to detail
Excellent prioritising and organisational skills
Good communication and team working skills
Excellent knowledge of Microsoft office packages including Word, Excel, PowerPoint, Outlook and use of mail merges
Office administration experience

Administrator, Administrative Support Resume Examples & Samples

Prepare, process, and file credit documentation and financial/non-financial transactions in support of the Automotive Finance sales/service teams within the Regional Unit to maintain an effective and efficient working environment
Update and maintain various BMO and Automotive Finance specific business and client databases ensuring information is up-to-date, accurate and consistent
Provide miscellaneous support on request including but not exclusive of: filing, photocopying, printing and binding, typing documents, faxing internal documents, reception duties etc. ensuring the consistent and efficient operation of the Regional Unit
Provide centralized administrative support to Underwriters and Funding Coordinators including but not limited to payment of miscellaneous fees, preparation and dispatch and follow-up of welcome letters and MECH processing
Prepare and dispatch outgoing mail, interfacing with selected couriers to ensure packages have been delivered within established timeframes. Maintain a central e-mail Global Address list to ensure all staff receives e-mail communications
Provide follow-up and maintenance of loan files at set-up and at pay out, ensuring all policies and procedures are adhered to
Perform back-up function and support to collection group to ensure that processes are streamlined on an ongoing basis

Administrative Support Resume Examples & Samples

Greets visitors and answers telephone; Takes messages and replies to
Gathers and compiles information as requested for special projects
Screens and distributes incoming correspondence; Composes routine letters
1-3+ years of related experience
Experience in managing an office environment
Familiarity with web based tools and functions
Proficiency in MS Office applications (Excel, Word, Outlook, etc.)
High level of business integrity needed due to positions exposure to confidential information
Ability to execute job responsibilities without follow-up; High sense of urgency
Associate’s Degree preferred

Functional Administrative Support Resume Examples & Samples

Schedule meetings
Pull actuals from SAP/Business Warehouse and/or internal tools and populate excel files
Pull namerun reports and review against forecast plans
Update various excel files with cost data
Generate cost reports using Excel and creating PowerPoint presentations
Input material/procurement requirements in iBUY or EPS
Generate labor transfers
Order supplies and coordinate move requests
Ability to learn various Business Management software tools
Establish effective working relationships and communicate effectively
Ability to multitask within a dynamic environment is critical

Administrative Support Resume Examples & Samples

Perform complex administrative functions to support the work of one or more managers or an office. Schedule meetings, appointments, and/or travel
Prepare documents and presentations. Maintain records. Respond to client queries
Assist in maintaining a budget or providing similar administrative support
Input or maintain data. Prepare or assist in preparing analyses and reports
Support use of technology by the unit or office and interact with technical support, logistics, and purchasing functions within the company
Assist in creating administrative practices to ensure efficiency and consistency
May perform in a lead capacity in coordinating work among multiple managers or offices
May provide guidance and support to less experienced administrative employees
Strong experience using PowerPoint, Excel, Access, and Outlook
Ability to set and deliver on priorities and multi-task accordingly
Independent work style that anticipates needs, proactively resolves problems, and develops workable solutions
Ability to build strong team relationships and collaborate effectively with diverse people, backgrounds and work styles
Ability to effectively present information and respond to questions from all levels of Fannie Mae staff, clients, and other external constituents
Must have a professional manner as well as a high level of interpersonal skills to handle confidential, time-sensitive information and stressful situations
Ability to communicate effectively across business lines demonstrating good judgment and confidentiality

Administrative Support Resume Examples & Samples

Experience managing accounts, summarizing balances
Ability to develop spending reports for grant reporting
Experience with grant management
Established record of managing multiple accounts

Administrative Support Resume Examples & Samples

5+ years in an administrative capacity; large corporation assistant experience desired and preferred
Excellent English skills – written and verbal
Above average skills in Microsoft Office suite -- Outlook, Word, Excel, and PowerPoint
High Flexibility

Administrative Support Resume Examples & Samples

Coordinating calendars
Timely and accurate processing expense reports
Adjudicating monthly credit card billing statements
Generation of visit requests
Coordinating events
Managing all forms of correspondence
Creating/editing various documents in Microsoft Office tools, and other duties as assigned
The position will coordinate support from enterprise shared services, facilities, and security as needed and escort visitors as required
High School Diploma or GED and 4 years of experience supporting an executive/manager
Proficient in Microsoft Office suite (Outlook, Power Point, Excel)
Active TS/SSBI or SCI clearance required to start
Experience facilitating project meetings with information about team coordination, etc
Bachelor's highly desired
AA or similar degree
Experience with the Concur expense management software
Experience with iBuy (purchasing, procurement)

Administrative Support Resume Examples & Samples

Current active DoD secret security clearance required to start
Experience facilitating and coordinating team meetings and exercises
Bachelor’s or Associate's degree preferred
Experience with iBuy software (purchasing & procurement)
Active DoD Top Secret security clearance preferred

Administrative Support Senior Resume Examples & Samples

Previous experience coordinating data and events, meetings, and/or conference logistics
Must be highly advanced in Microsoft Office applications such as Power Point, Word, and Excel
Ability to use personal initiative to formalize processes and streamline operations
Ability to manage the flow and handling of confidential, sensitive and proprietary information

Administrative Support Assistant Resume Examples & Samples

Prepare accurate and timely reports both manually and through automated methods. Reports may include, but are not limited to Overtime reports, Aging reports, GPP, Direct Labor Reports, Last Day Worked Report, Performance Evaluation and Overdue reports, License reports
Process stop payments requests
Maintain inventory on new and existing pagers, phones, company owned vehicles, and company gas cards
Review BIS/General Ledgers each month with DM’s

Administrative Support Resume Examples & Samples

Provide non-personal administrative support to the Government by conducting research, preparing statistical reports, handling information request, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings
The Contractor shall have knowledge of AF directives and procedures in support of typing Government documentation (e.g. travel orders)
Has proficiency in the maintenance of publications and office organization
Bachelor's degree in the applicable discipline required
This skill level is an entry level position requiring guidance and oversight of more senior positions
U.S. Citizenship required
Must hold the safety of yourself and those around you as the number one priority in the workplace

Administrative Support Resume Examples & Samples

Minimum of one (1) year of successful clerical experience
Must possess strong interpersonal skills and organizational abilities
Solid skills in PC and automated office tools
Consistently maintain a high level of attention to detail and a strong commitment to accuracy and professional document preparation
Reliability efficiency and superior time management skills are required
Must possess a high level of confidentiality
Ability to work effectively with minor supervision
MS Word MS Excel Lotus Notes Internet - Basic
Required Education: HS/GED

Administrative Support Resume Examples & Samples

Initiates all commercial change requests using the BASICS change management system
Works with internal customers (QC, QC Doc, Production, and Production Planning & Engineering) to align requirements & schedules for communication to the customer
Tracks all changes with ability to understand overall schedule for each change for both internal and external communication
Manages all Purchase Orders for external CMOs by integrating into master tracking excel file
Works closely with CMO Account Lead to ensure timelines and status of changes are understood
Works closely with CMO Account Lead to ensure status of Purchase Orders are understood.. 7. Ensure commercial change scope is fully understood by all Product Supply stakeholders
Ensure all external CMO customer Purchase Orders are organized and available for CMO Account Lead
Requires a two year Associates or 4 year B.A or B.S. in technical or related field with a minimum of two (2) years of work experience in pharmaceutical or equivalent industry
Special proficiency in Microsoft Office tools including Excel, PowerPoint & Outlook
Experience in SAP is preferred
Applicant must be highly organized with an ability to multi-task
Excellent communication & time management skills are a must

Student Administrative Support Resume Examples & Samples

2)High level of comfort interacting with children, families and guests
3) Accurate data entry skills and familiarity with using database software are plus points
4) Ability to exercise flexibility, initiative, good judgement and discretion
5) Ability to work well independently as well as a team, and to work accurately with interruptions to meet deadlines

Administrative Support Resume Examples & Samples

1+ years as an Administrative Assistant
1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
Pays attention to detail and can work through a difficult situation in a calm way
Strong organizational skills and the ability to work independently with minimal supervision
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Proactive in resolving issues/concerns
Excellent relationship skills, a team player
Experience handling contracts: document comparisons, organizing, obtaining signatures

Administrative Support for Enterprise & Emerging Information Techn Resume Examples & Samples

Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
Schedule meetings, often involving global personnel and locations and use of WebEx technologies
Resolve meeting requests and conflicts in a timely and efficient manner
Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
Represent office in a professional manner on phone, e-mail and in person interface effectively with employees at all levels
Maintain and follow up on assignments and requested information as required
Maintain highest level of confidentiality and handle sensitive information with extreme care
1+ years as an Administrative Assistant
1+ years’ experience using Microsoft Office Suite (Outlook, PowerPoint, Word and Excel)
Pays attention to detail and can work through a difficult situation in a calm way
Strong oral, written and interpersonal communications skills
Strong organizational skills and the ability to work independently with minimal supervision
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Proactive in resolving issues/concerns
Excellent relationship skills, a team player
Experience handling contracts: document comparisons, organizing, obtaining signatures

Administrative Support Contractor Resume Examples & Samples

Process and track vendor contracts, purchase orders and payments to ensure operations run simply and efficiently and according to company polices
Process charitable contribution requests, coordinating grantee correspondence, payment tracking, reporting, record keeping, and compliance
Support on-boarding / off-boarding of third party organization staff and students (Biotech Partners), track and ensure student payroll is accurate and processed in a timely way
Provide assistance to communications team for event-related activities
Ideal candidate has keen understanding of SAP / YourDocs or ability to quickly and effectively master these systems and establish the necessary relationships essential to efficient operations

Administrative Support Senior Clerk Resume Examples & Samples

Preparing system generated letter and document requests for mailing
Receiving credit maintenance requests and entering them in system (eTracs)
Data entry in Customer Account Management System (CAMS) in order to notate and document work requests
Scanning critical customer documents into company Deals database
Processing Retail Installment Contract received from CarMax stores utilizing CBS and Deals database
Boxing, labeling and sorting documents (RIC) for offsite storage
Retrieve scanned documents from company Deals database as requested
Special projects and/or duties as assigned
Demonstrate adaptability and flexibility by embracing change
Multi-task in a high energy and fast-pace work environment
Apply a common sense understanding in order to carry out simple verbal or written instructions
Sort alphabetically and numerically
Knowledge of Microsoft Word and Excel functions
Ability to communicate effectively (written and verbal) with both associates and managers
The position requires basic math skills
Capability of pushing a cart weighing up to 25 pounds for extended periods of time

Administrative Support Resume Examples & Samples

7+ years working experience in an administrative capacity; large corporation executive assistant experience preferred
High level of confidence, integrity and motivation
Must be proactive, responsive and resourceful
Must consistently demonstrate the highest level of professionalism and discretion
Strong interpersonal skills with ability to interact well at all levels
Strong PC skills (e.g., MS Office, internet, other apps)Must have outstanding written and verbal communication skills
Must have strong Outlook, Word, Excel and PowerPoint skills
Ability to work in a fast-paced environment while adapting to changing deadlines and priorities

Administrative Support Resume Examples & Samples

Prepares correspondence, reports, and other administrative tasks, e.g., typing and filing
Screens telephone calls, greets visitors, and responds to general inquiries
Aggregates and interprets data for financial/accounting reports
Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses
Coordinates events for station(s) and management meetings
Develops and maintains management and reporting systems
Assists Human Resource and EEO functions for the market
Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity
Anticipates and interprets the needs of management staff without direction
Arranges for back-up when not at desk
May assist with market digital sales support
Proficiency in Microsoft Office suite, social media platforms and search tools
Ability to use or quickly learn designated iHeartMedia software including commercial and digital traffic system, corporate reporting and financial systems
Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus
Basic accounting knowledge a plus
Trustworthy when dealing with confidential and private matters
Professionalism: makes a good 1st impression; demonstrates respectful, friendly and welcoming behavior; exhibits speech, appearance, body language, mannerisms, and dress appropriate to the environment; maintains professional work surroundings
Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected
Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks
Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills
High degree of collaboration with all levels in the organization
Can work independently without close supervision
Excellent analytical and decision-making skills
Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines
Ability to multi task in a fast-paced environment
1-3 years’ experience as Executive Assistant
Media experience preferred

Administrative Support Resume Examples & Samples

Compose and edit letters, memos, meeting minutes and other firm correspondence
Perform research using internal and external resources
Assist in other administrative functions (Fill in for receptionist, filing, scanning, binding, etc.)
Provide backup support, as needed
Advanced MS Office skills (Word, Excel and Outlook); ability to learn various software packages
Prior experience working with a professional service’s tax department is preferred
Highly organized and detail oriented; self-starter
High level of professionalism and integrity
High School Diploma or equivalent; Bachelor’s degree from an accredited college/university is preferred

Administrative Support Senior Resume Examples & Samples

Develop CDRL submission as required
Work with System / Project Engineers to update and revise Test Procedures
Create and develop ships test schedules
Ensure all administrative materials are planned to support the LCS test program
Upload Test reports to share point
Review and update weekly test briefs

Administrative Support Resume Examples & Samples

Provide non-personal administrative support
Prepare statistical reports
Handle and respond to information requests
Perform Clerical Functions
Prepare Correspondence
Receive Visitors
Arrange conference calls and schedule meetings
Requires up to 3 years of experience and a Bachelors or Master’s Degree or minimum of 6 years of administrative support work experience
Must have knowledge of AF directives and procedures in support of typing Government documentation (eg travel orders)
Must have an understanding of the specific procedures and processes of the Air Force Test Center and DoD regulations and guidelines
Must have proficiency in the maintenance of publications and office organization
Must have ability to quickly understand the customer’s overall objectives and mission a provide effective solutions
Excellent verbal and written communication skills along with customer interaction and presentation capabilities required
Must exemplify a dedication to achieving the mission of the 96TW as well as high standards of quality and excellence in performing the duties
Must be able to work effectively alone, unsupervised, or within a group
Must be able to work in a fast paced environment while being able to prioritize work to balance multiple projects and deadlines

Administrative Support to SOF AT&L Resume Examples & Samples

Intermediate to expert-level competence with at least two years of current (within the past four years), hands-on experience with HQ USSOCOM administrative and tasking actions through E-Form 14, Task Management Tool (TMT), and Distinguished Visitor workflows as well as traditional communication channels such as telephone, in-person, classified and unclassified e-mail, etc
Experience and strong skills in computer and Internet research, Microsoft Office Suite, Defense Travel System, Defense Civilian Pay System and other applications
Detailed knowledge of and experience with HQ USSOCOM administrative and communication policies and procedures such as DIR 25-50, 25-60, etc
Strong knowledge of and experience working with various security classification levels, and proper handling of classified material

Command & Control Administrative Support Resume Examples & Samples

Up to 3 years of administrative or clerical experience
Demonstrated capability handling many details and challenging situations at once
Proficient in writing and handling business correspondence
Proven ability to organize personal work priorities
Good interpersonal communications skills and comfortable working in a team environment
Possess effective oral and written communications skills
Solid know how of general office procedures
Demonstrated ability to work independently and as part of a team
High level of proficiency with office and administrative software including Outlook (e-mail and calendar), Microsoft Excel, Word and Power Point
Exceptional attention to detail with proven interpersonal skills
Must be qualified and capable of traveling up to 33% of time to contractors' facilities, test sites, and other locations (OCONUS and CONUS)
Ability to obtain and maintain Top Secret security clearance upon application. A current and active Top Secret or Secret security clearance is highly desired
Understanding on the use of Adobe Acrobat Pro (e.g.; create PDFs, forms, export, etc…)
Knowledge on the use of database applications (e.g.; Microsoft Access)
Previous Air Force front office support for a squadron or group
Knowledge of IT systems and emerging technologies in a development environment

Administrative Support Resume Examples & Samples

Provides administrative support such as technical writing, proofreading, technical editing of word processing and other computer-based documents, integration of various sources into a cohesive product which may be delivered as computer-based magnetic media, and preparation of graphical and narrative presentation material
Provides assistance with maintaining personnel and other files; prepares correspondence, schedules and coordinates travel
Supports and executes visitor control/facility access procedures for MDDC
Performs courier duties for data, documents and other information/items as necessary
Performs applicable equipment and supplies procurement processes along with vendor coordination
Coordinates MDDC badge requests for MDDC personnel
Assists the PM in the preparation of management plans, contract deliverables and various reports
Coordinates schedules and meetings to facilitate the PM and contractors
Supplies program, contract and financial management support to the PM

Administrative Support Assistant Resume Examples & Samples

Maintaining the supervisor's calendar and scheduling appointments
Arranging meetings, taking care of items such as location, schedule, agenda, and attendance list; assembling background material for the supervisor
Reading and distributing incoming correspondence
Responding to requests for information concerning organizational functions; preparing a variety of administrative reports
Preparing requisitions for supplies and equipment and requests for service
Interacting with and providing information to visitors (in person and via phone calls) with tact and diplomacy
Occasional non-emergency travel may be required

J-program / Administrative Support Resume Examples & Samples

Bachelor ’s degree in any field or 10 years of work experience using qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs
5 years’ experience as administrative, action, or staff officer within HQ USSOCOM, a Service headquarters, or a combatant command headquarters (4-Star military HQ) or 10 years prior military experience working Human Resources, Administrative or Knowledge management
5 years’ experience using communication skills, both written and oral, to include preparation of written products for senior leader (general officer/flag officer/senior executive service level) use and the ability to communicate at all levels
5 years’ experience working with USSOCOM, subordinate organizations, DOD, and knowledge of each military U.S. military service’s roles and missions
3 years’ experience utilizing the Defense Travel System and 2 years as an Organizational Defense Travel Administrators (ODTA).Current DoD
Applicant selected will be subject to a government security investigation and must meet eligibility requirements for a Top Secret w/ SCI Level Security Clearance for access to classified information

Administrative Support Assistant Resume Examples & Samples

Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions
Respond to routine inquiries and explain standard policies and procedures to others
Three years of clerical/secretarial experience in an office environment

Administrative Support Resume Examples & Samples

Ability to manage multiple competing priorities
Ability to multitask in a fast paced work environment
Strong interpersonal skills especially when communicating with executives and collaborating cross functionally with different business units
Proficient in Microsoft Office Suite; Specifically Word, PowerPoint, and SharePoint

Administrative Support Resume Examples & Samples

Assisting the legal teams with daily routine administrative work and office management
Scheduling face to face business meetings and trainings/company events/conference calls and meals/telepresence, meeting room reservation and set up
Providing business travel support, including logistics arrangement, hotel and tickets booking, visa and work permission application
Processing for payment all types of business expenses and reimbursement processing and submission, follow up with Financial Shared Services Center (FSSC)
Ordering, and distributing stationary and other office supply items
Assisting the legal teams in the typing, edition and modification of business and/or legal presentations, documents and files, simple translation assignment, document proofreading, scanning, photocopying and shredding
Coordinating with the other administrative assistants on various meetings and events
Helping maintain Tymetrix filing system and other administrative systems in APAC
Global Law Department wide administrative support or personal assistance if necessary; and
Assisting the legal teams with ad hoc projects/assignments
Bachelor’s degree with at least 1-2 years working experience in administrative assistant related positions (law firm or in house legal department experience a plus)
Excellent communication skill at all levels within the company
Be willing to take responsibility and be accountable
Honest, details-oriented, hardworking, patient and stable
Good command of English and Mandarin (spoken and written); and
Good command of computer skill (Microsoft Office, Word, PPT and Excel) and SAP knowledge

Administrative Support Resume Examples & Samples

Lead the planning of on-site activities and assist management with recognition events
Administer employee changes (leave of absence, pay increases, title changes and termination
Assist with recruiting events and on-boarding new hires and deliver compliance training
Maintain compliance and recertification of I-9’s and ensure all new hire documents are completed timely and accurately
Execute time sensitive transactions for union employees; maintain employee files
Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information)
Establishes and maintains positive working relationships with contacts both within company and outside vendors
Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, payroll and records control
Schedules conferences, appointments, meetings and travel arrangements for management
Reads and screens correspondence, on a daily basis; identifies critical issues within identified parameters and prioritizes correspondence
Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities
Assists team with copying, filing, communications, internet research requests, etc
Prepares purchase orders and processes invoices and expense reports for payment
Creates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested
Anticipates needs and completes special projects as assigned
Performs other support duties as assigned
Assists with compliance with EEO, OFCCP, FLSA, FMLA, AAP and all other State and Federal employment laws
High School or equivalent required; two year degree or higher education is a plus
At least 4 years of professional administrative support experience in a professional office environment
Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
Strong detail and quality orientation
Exceptional written and verbal communication skills; excellent telephone etiquette
Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
Must have ability to plan and prioritize workload to meet day to day needs
Must demonstrate a sense of urgency and the ability to work in a fast paced environment
Strong working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
Ability to maintain confidentiality and exercise discretion with regard to confidential and sensitive information
Ability to read and comprehend basic instructions, short correspondence, and memos
Ability to work on multiple projects concurrently and capable of working with little direct supervision

Administrative Support Resume Examples & Samples

Perform highly complex administrative functions to support the work of one or more senior managers or a large office
Perform a lead role in coordinating meetings and events with multiple managers or offices
Maintain a budget or provide similar administrative support
Prepare complicated documents and presentations
Gather data relevant to projects of a senior manager or large office
Create administrative practices to ensure efficiency and consistency within the office
Provide support and guidance to less experienced clerical employees and administrative staff
6+ years of related experience
Experience working as part of a highly collaborative, high-performing team supporting an Executive
Experience exercising good judgment and acting with a sense of urgency while maintaining a calm, professional demeanor
Demonstrated ability to maintain a high degree of confidentiality and exercise discretion
Effectively address multiple tasks simultaneously and in a timely manner
Experience anticipating and prioritizing executive-level needs
Apply high attention to detail and strong organizational skills in all matters
Expert knowledge of Outlook and calendar management
Proficient in Microsoft Word, Excel, and PowerPoint required
Experience coordinating and managing travel arrangements required, experience with travel arrangement tool Concur preferred
Experience with WebEx, including ability to coordinate and lead meetings

Leo Executive Administrative Support Resume Examples & Samples

5 Years experience in an administrative environment
Is the Client Culture casual or professional? What are the dress code requirements?
Describe physical requirements, (i.e. lifting, walking between 5 buildings, moving equipment)
Please identify the most important REQUIRED skills or experience a candidate must have
What are the schedule requirements and Overtime expectations?
What challenges have you experienced filling this position?

Administrative Support / Data Entry Resume Examples & Samples

Send welcome package emails to newly accepted students
Manage course rosters and input enrollment information in the CRM
Update enrollment statuses in the CRM
Create course schedule in the CRM as requested
Review participation, log on and trend reports and input necessary information in the CRM for Student Advisors and Program Coordinators
Update the program schedules and course information in the CRM as requested by the Program Coordinator/Education Program Manager or Academic Administration Manager
Set up user accounts to access online courses for Faculty, Facilitators and students
Provide administrative support to the Student Services Advisors or Program Coordinators during registration, course launch and re-enrollment periods
Responsible for accurate internal and external transmission of information
Complete data inquiries, data reports, and analysis as needed
Complete quality assurance tasks to ensure accurate data and information integrity in the CRM
College diploma or university degree preferred
Minimum of two (2) years experience in an administrative support function
Working experience in a vocational or academic organization is an asset
Exceptional organizational and time management skills
Highly proficient with office automation tools (MS Office) as well as internet and various databases both internal and external
Strong attention to detail and a passion for accuracy
Ability to work independently and take initiative
Ability to manage multiple tasks and projects

Plant Administrative Support Resume Examples & Samples

Tracks, Records, and Files Production Attendance Forms
Researches and collects data to compile and type statistical reports
Organizes and maintains production and personnel records
Coordinates and arranges meetings as well as prepares agendas
Process incoming and outgoing mail
Orders and maintains supplies and arranges for maintenance of equipment
Arranges conference calls and greets visitors
Keeps supervisor informed of work in progress and any problem areas
Keeps work area safe, clean, and organized

Administrative Support Resume Examples & Samples

Review and verify all applications of personnel requesting access to the laboratories
Work with management in developing various polices and regulations for the laboratory operations and access
Play a vital role for stability of access to the laboratories
Escorting non-accessed personnel into the laboratories,
Facilities Focal Point
IBuy for overhead supplies
Tracking personnel out of office calendars
Run SIT&E certification database periodically and notify personnel of pending training
Facilitate required certification training for all on-Northrop Grumman personnel requesting access to any one of the HALE System Centers
Other administrative support requirements as requested by lab managers
Some college is preferred
Current Secret Clearance
Experience with Northrop Grumman proprietary software

Junior Administrative Support Resume Examples & Samples

Performs the suite of tasks for project setup/maintenance and billing functions under the Shared Services Customer Services Project/contract/billing Team,
Prepare/issue invoices in ERP (People Soft) system,
Responses to invoicing/project/contract queries,
Performs project, contract and client creation in ERP (People Soft) system,
Follow up on various pending requests related to billing/project /contract
Strong Customer services skills, both verbal and written,
High School level diploma in accounting, finance, business administration or equivalent
Proficient English spoken & written,
French spoken & written an asset
Strong ability with Microsoft Office environment,
Flexibility & capacity to work in a continuous evolving environment,
Client oriented,
Well organized, able to prioritize conflicting demands, and able to work within tight deadlines,
Experience in accounts/Shared Services area (an asset)

Administrative Support Assistant Resume Examples & Samples

For training and meetings
2) Education: One full year (18 semester hours/27 quarter hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example, Business Administration/Business Management)
3) Combination of Education and Specialized Experience: Combination of graduate level education that is directly related to the position (Business Administration/Business Management) and Specialized Experience equivalent to the GS-5 grade level. The education must have been obtained in an accredited college or university, and the combination of education and experience must equal 100%

Administrative Support Resume Examples & Samples

Skilled and knowledgeable in information technology to include Microsoft Office applications (Word, Excel, Powerpoint and database systems, SharePoint)
Ability to maintain good working relations
Ability to access or locate information through the use of a personal computer or terminal
Ability to meet and deal with customers using a high degree of tact and diplomacy
Ability to communicate in writing
Experience accessing and manipulating data within databases

Group Finance Administrative Support Resume Examples & Samples

Travel arranging – Arrange and facilitate travel including flights, hotels, and cars in accordance with policy and expense guidelines
Expense management – Preparation and tracking of all expense reports and reimbursements; understand and comply with all policies, guidelines, and procedures for expense processing
New hire set up requests and follow up
Manage conference/meeting/event coordination
Word processing and document/presentation creation – Be comfortable with word processing and presentation software to create and edit documents and presentations
Space planning
General administrative support – Open, sort, review and distribute mail; supply ordering, problem resolution with IT requests; scanning printing and other general administrative errands
Must possess proficient time management skills, ability to multi-task and prioritize in a demanding, fast-paced environment
Must possess excellent interpersonal, teamwork, and customer service skills
Must possess excellent written and oral communication skills
LI-AH1

Senior Administrative Support Resume Examples & Samples

Minimum Diploma Holder
At least 8 to 10 years of experience in Secretarial or Office Support role
Excellent verbal and written communication skills with an ability to work discretely on a wide range of sensitive and confidential issues
Must be highly proficient in Word, Excel and PowerPoint and able to research, compile and clearly present information and data

Administrative Support Resume Examples & Samples

Prepares letters, memos, reports and presentation material using appropriate software. Composes correspondence as required and determines most effective formats for charts, presentations, etc
Screens phone calls and where possible, immediately deals with issues/requests on behalf of the person(s) supported (as authorized)
Set up meetings, video conferences, and conference calls on/off-side as needed
Maintains individual calendars (electronic) as needed for appointments and meetings
Receives, organizes, and distributes daily mail and immediately deals with issues/request on behalf of the person(s) supported (as authorized)
Has developed proficiency in a range of analytical processes or procedures to carry out assigned tasks
Uses communication skills to regularly exchange information

Front Desk & Administrative Support Resume Examples & Samples

Five years or greater administrative support and project work experience in a professional services and/or consulting firm environment
Exercise a high degree of discretion, technical competence and office administration ability
Knowledge of financial and accounting terminology
Work well independently and in a team with professional presence and exceptional customer service
Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions
Flexible to occasional travel based on business support need

Administrative Support Resume Examples & Samples

Booking in incoming units for repair into Sony's SAP system
Billing customers for completed repairs
Provide customer support through answering the phones and replying to customer emails as per a defined schedule
Ensuring repair units move efficiently through the repair operation
Serve as backup for co-workers
1-3 years previous customer support experience
Experience with Microsoft Excel, Word, and Outlook

Administrative Support Assistant Resume Examples & Samples

Travel is required less than 5% of the time
Entrance on duty is contingent upon completion of a pre-employment security investigation. The position may be subject to a Public Trust background investigation at the time of appointment, and may be subject to reinvestigation every five years thereafter. A favorable adjudication of the clearance or background investigation at the time of appointment and on reinvestigations is a condition of employment
If you are newly hired, the documentation you present for purposes of completing the Department Homeland Security (DHS) Form I-9 on your entry-on-duty date will be verified through the DHS "E-VERIFY" system. Federal law requires the use of E-VERIFY to confirm the employment eligibility of all new hires. Under this system, the new hire is required to resolve any identified discrepancies as a condition of continued employment
Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer

Administrative Support Resume Examples & Samples

Types letters, memos, reports and presentation material using appropriate software. Composes correspondence as required
Screens phone calls, records messages, and forwards calls to appropriate person/department
Sets up meetings, video conferences, and conference calls on/off-site as needed
Receives, organizes, and distributes daily mail and ensures timely mailing of department correspondence
Performs other clerical or administrative duties as needed; may assist manager in miscellaneous activities in support of projects and/or Human Resources processes
Has developed analytical skills and application of scientific methods to perform a variety of activities
Uses communication skills to exchange of information

Customer Service Administrative Support Resume Examples & Samples

Process all customer orders & enquiries including online orders efficiently
Manage orders held in our internal processing system due to error such as pricing, contact details, permits etc
Answering customer enquiries including managing those on SFDC case queues
Providing pricing, availability of goods, technical information, and delivery & ETA information
Preparing quotations on request
Proactive outbound calls according to Company marketing campaigns, quotes follow-up &/or as allocated
Forward potential product leads to sales representatives
Prepare Returns Authorizations and credits for processing and ensure that they are within Company guidelines
Communicate effectively with customers and employees
Comply with the company’s quality systems ISO 9000 and operating procedures
Maintain a professional and positive attitude whilst being committed to the company values of integrity, intensity, innovation, involvement
Customer service and administration skills– essential
Tertiary qualifications in Science or related degree - science or biological science topics - preferred/highly desirable
Laboratory or Healthcare experience – desirable
High level of interpersonal and communication skills
Exceptional organizational skills and the ability to prioritize tasks effectively
Be able to work effectively (and in good humor) in a high paced environment ensuring all tasks are performed to completion and on time
A team player who interacts well with all internal customers
Ability to apply numeric and literacy skills to tasks
Intermediate level competence in computer skills; specifically the Microsoft Office suite applications – Excel, Word and Outlook

Administrative Support Assistant Resume Examples & Samples

Experience in a corporate professional services environment is preferred
The confidence to engage with senior/high profile contacts and clients and their teams
Attention to detail and ownership for the delivery of high quality work
Ability to build relationships across diverse teams
Ability to work as part of a team, ensuring seamless service to the firm and clients
Confident with the ability to use own judgement and make decisions in order to prioritise, challenge, negotiate and influence
The ability to plan ahead and anticipate potential problems
Strong organisational skills with ability to prioritise a busy and often conflicting workload
Knowledge of time zones and best means of travel between multinational locations
Possess a willingness to learn in a constant changing environment
A flexible and professional approach, remaining calm under pressure

Administrative Support Assistant Resume Examples & Samples

Performs a range of moderate to complex clerical, record keeping, and secretarial skills in support of the infrastructure and daily operations in the Psychology office and undergraduate programs. Organizes and maintains selected departmental files and records including course syllabi, student evaluations and other applicable student records. Prepares and distributes required copies of documents and publications as needed. Helps assemble information from these and other sources in response to requests
Maintains confidential student files as outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Responds to requests for information, assists with electronic (web and email) and hardcopy dissemination of information about academic program
Uses judgment and discretion to prepare and/or process travel requests and expense claims, purchase orders, credit card reports, and other financial and transactional documents necessary to meet the day-to-day operating needs of the office. Identifies supplies, equipment and services needed for the office and/or requested by faculty. Receives and organizes supplies for storage and/or distribution; reviews and confirms accuracy of invoices for approval of payment. Maintains documentation for PSY purchases. In coordination with the Administrative Analyst/Specialist; maintains records, tracks, and reconciles PSY budget expenditures in a timely manner
Coordinates and assists with the logistics of a variety of special events and activities including preparing agendas, scheduling meetings, reserving rooms and facilities, notifying participants, coordinating campus resources, ordering supplies, making arrangements for equipment and catering and providing oversight of the event set-up. Coordinates meetings and agenda items for various meetings that the Chair has assigned; attends Department faculty/staff meetings and takes notes
Assists the Chair and Administrative Analyst/Specialist with the temporary lecturer hiring process
In collaboration with PSY staff and faculty, assists with maintenance and improvement of program web sites and other publications

Administrative Support Assistant Resume Examples & Samples

High School diploma or equivalent and 3 years of professional experience providing administrative support
Excellent computer skills with fluency in using standard office software packages and skill in a variety of computer applications including spreadsheets, databases, as well as online calendaring and email
Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data
Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Able to identify deviations from applicable policies
Thorough knowledge of English grammar, spelling and punctuation

Administrative Support Resume Examples & Samples

Responsible for interacting with visitors to the facility to ensure proper clearance, escort, and documentation are in place
Provide customer service to include greeting visitors, checking clearances, provide badges, and arranging escorts for personnel entering the facility
Manage and track incoming/outgoing equipment and media
Comply with all security regulations and instructions concerning handling and storage of classified material
Interact with lab customers to provide customer service and ensure customer satisfaction levels are maintained
Perform office administration including scheduling meetings, calendar management, and sending correspondence
Track personnel information, including certifications, and access expiration
Consolidate status reports
Create tasks and input data into JIRA database
Assist with configuration management duties
Assist in documenting software integration laboratory processes and procedures
Three (3) years experience in providing customer service support
Knowledge of Microsoft Office products
Experience with using JIRA software
Experience with using Microsoft SharePoint
Experience in process improvement methodologies
Administrative Support

Administrative Support Resume Examples & Samples

Actively participate in administrative process management activities for new candidate hires
Share the management of emails in generic mailboxes
Post job postings internally and externally (on different websites)
Consolidate hiring files
Contact candidates by email or telephone to obtain required documents and for follow-ups
Provide proper guidance to candidates throughout the different steps for preparation of their hiring files
Follow up on hiring files with Canadian recruiters
Verify professional experience and references
Enter and update data in different systems
Submit insurance applications
Calculate vacations
Draft offer letters
Transfer hiring files to the human resources department through the HR service centre
Assist members of their immediate team, as needed, during ad hoc requests

Administrative Support Resume Examples & Samples

Maintain files at the location
Request promotional materials from the marketing department
Responsible for completing cashier audits and safe audits
Training cashiers on customer service and sales skills
Good communication skills necessary
Must have the ability to do a lot of walking
Complete any task requested by a supervisor or member of the Aramark management team
Strong computer skills and proficiency in Microsoft Office programs
Cashier experience and some computer skills a plus
2 - 3 years work experience in food service
Ability to walk and stand for extended periods of time

Administrative Support Resume Examples & Samples

This position supports the Managers (total of 4 managers) of IT Operations Strategy and Planning department
Plan and manage the agendas for the critical business meetings for IT Operations (Business Planning Reviews, Special Attention Meetings, L1 Governance meetings, etc.)
Responsible for general office management and organization including maintaining office filing system and record retention, managing incoming and outgoing mail, e-mail correspondence and daily schedule and meeting preparation
Schedule meetings, often involving global personnel and locations and use of WebEx and video technologies
Resolve meeting requests and conflicts in a timely and efficient manner
Provide high quality administrative support on the development and preparation of organization charts, reports, communication and correspondence, spreadsheets, Power Point presentations, etc
Coordinate and organize all travel plans including scheduling, itineraries, travel expense reports, submissions and reconciliations
Coordinate and reconcile all approval requests (domestic and international) for the organization that require VP approvals
Represent office in a professional manner on phone, e-mail and in person
Interface effectively with employees at all levels
Maintain and follow up on assignments and requested information as required
Maintain highest level of confidentiality and handle sensitive information with extreme care
Strong oral, written and interpersonal communications skills
Proficient in use of Company software (Outlook, PowerPoint, Word and Excel and other programs as required)

Administrative Support Resume Examples & Samples

Provides tracking and reconciliation of all shop hours in Kronos and E2 reporting to SAP. Making corrections in systems for accuracy of information
Maintains and reconciles group petty cash account, Safety Glasses/Shoes, p-card usage and reconciliation for material and office supply orders
Purchases and maintains office supplies for STC Mold Design in Harrisburg and South. Purchases materials needed for shop, as well as tracking delivery and receiving in SAP for payment. (inform shop supervisor of expected delivery dates)
Acts as HR, Payroll and Procurement liaison when needed
Point of contact for guiding vendors with information on invoicing and payment, involving accounts payable or procurement to help settle any issues
Assists Tooling Coordinator in monthly reporting of hour reconciliation, purchased items journal entries to accounting and month end and year end reporting
Assists Project Managers in IO reconciliation with customers, providing accounting of our spending and purchases
Assists travel arrangements for management acting as point of contact and back up
Facilities activities include card key requests and distribution, set up meetings with location and catering
Utilizes company credit cards with monthly reconciliation of purchases and charge back dollars to appropriate IO or cost center
Special projects as needed such as ordering machinery, orders for services on machinery, upkeep and tracking of software for shop machines placing yearly maintenance PO’s
Participates and assists with TEOA activities and purchase of items needed

Business & Administrative Support Resume Examples & Samples

The Workforce – “Be the best place to work”
Consumer - “Be the first choice for healthcare”
Care Delivery - “Be my health partner now and keep me healthy for life”
Office management, ordering supplies, vendor management, and space management
Manages calendars and schedules/plans meetings, tracks attendance, takes notes and manages after action follow-up
Maintain the teams documents and assets
Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for the department/staff or manager
Support time keeping and expense management systems
Maintains the team’s processes and procedures
Tracks team’s development plans, training and compliance requirements
Survey administration
Gathers, collects, records and tracks data from multiple sources
Drafts, edits, proofreads and prepares correspondence
Minimum seven (7) years of administrative assistant experience supporting at the department head or executive level, or related experience

Program / Projects Administrative Support Resume Examples & Samples

Track engineering tasks and deliverables and report on project and engineering performance
Strong computer skills particularly with MS Excel, and familiarity with MS Office suite
A security clearance of an appropriate level may be required after employment

Administrative Support Resume Examples & Samples

Be passionate about providing administrative support for a world-class manufacturer
Be energized by collaborating on cross-functional teams
Recognize the importance of building and maintaining strong interpersonal relationships
Be self-directed and motivated
Providing flexible administrative support to enhance productivity and exceed facility and associate business needs (may be related to manufacturing operations activities)
A high school diploma or GED
Minimum of 3 years' administrative support to multiple individuals, office or executive assistant with customer service or customer service management, receptionist, or professional teaching experience
Demonstrated experience with Microsoft Office Suite
Interest and experience in using technology to improve work efficiency
Proven dependability, excellent attendance, and punctuality
Outstanding organizational skills, attention to detail, and ability to handle multiple priorities
Experience in Lotus Notes software preferred

Clerical / Administrative Support Resume Examples & Samples

Inputting timekeeping information
Inputting badge request information
Scheduling meetings and reserving conference rooms
Maintaining files
Preparing travel orders and vouchers in government's travel system CONCUR
Receiving callers
Assisting with graphics preparation and presentations; photocopying; completing reports
Other general office duties as assigned
Minimum: HS Graduate or equivalent
Strong computer skills; MS Office suite; web-based data entry applications

Sales Administrative Support Resume Examples & Samples

Report directly to the Sales Manager
Process orders
Excellent PC skills and proficient in all MS Office packages
Team player with positive attitude; strong collaborative skills
High School diploma or GED equivalent required. Bachelor's degree preferred
1 to 3 years related experience and/or training; or equivalent combination of education and experience

Administrative Support Assistant Resume Examples & Samples

Fluency in using standard office software packages (e.g. Microsoft Office Suite and Outlook)
Proficiency using standard office equipment
Ability to transcribe minutes
Knowledge of financial recordkeeping and procedures
Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds
Excellent verbal and written communication skills with the ability to provide information clearly and
Ability to provide lead work direction to others (e.g. student assistants)
Ability to troubleshoot and resolve a variety of problems
Ability to maintain confidential information and data
Proficiency using PeopleSoft CMS software for student administration, class scheduling, financial & budgeting, procurement, credit card reconciliation, parking permits
Thorough knowledge of applicable University policies, procedures & personnel
Current curriculum vitae/resume

Administrative Support Assistant Resume Examples & Samples

Experience performing clerical and/or administrative support duties
Strong organization skills with the ability to work on multiple projects efficiently and accurately
Effective interpersonal skills to provide excellent customer service and maintain effective working relationships within a diverse population
Strong written and verbal communication skills to convey and/or explain information clearly and concisely
Fluency in using standard office software packages (i.e. Microsoft Office Suite)
Ability to use data management software, on-line systems, the Internet, and perform general website updates
Demonstrated ability to provide assistance with meeting set-up and event logistics
Ability to prepare travel requests and maintain travel records
Ability to work independently as well as collaboratively
Experience using data base software such as Access, online web development applications such as WCM (Web Content Management), and graphic design software such as Microsoft Office Publisher or In Design
Ability to operate and understand campus CFS System (Consolidated Finance System)
Experience in Post-Secondary and/or other educational settings

Administrative Support Resume Examples & Samples

Perform administrative duties such as photocopying documents, opening and routing mail and preparing outgoing mail. Answer routine questions and forward inquiries to appropriate department or business unit appropriate administrative logs for faxes, deliveries, shipments, etc
Assist in the preparation of correspondence. Tabulate and post data and update reports Excel. File and maintain reports and correspondence
Receive and greet visitors and direct them to the appropriate place or staff member. May issue control badges as required and record visitor's arrival and departure
Assist in new employee training classes, tracks system testing and provides technical support as needed
Education: High school diploma or equivalent
Experience: 1 - 3 years administrative support
Intermediate level proficiency with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong excel experience preferred

Administrative Support Resume Examples & Samples

To effectively manage the order capture process and monitor through delivery
To ensure customer receipt accuracy
To ensure timeliness of execution
To ensure the agreed levels of customer service and satisfaction are meet
Experience in call center or direct sales environment is an added advantage
Experience in related business improvement projects
Basic knowledge in Microsoft Excel, Power Point and Words

Administrative Support Assistant Resume Examples & Samples

Manage and maintain the schedule of the government front office and program managers; includes managing appointments, scheduling meetings, and arranging travel
Support activities including data management, process management, and record-keeping
Serve as first point-of-contact for some internal and external communications
Perform and assist administrative duties, including employee in-and-out processing, tracking actions in tracking system, maintain agency record files, etc
Five (5) years of experience in administration support field
Experience editing reports and briefings
Experience in managing and booking travel using Defense Travel System
Experience supporting government customer
Strong oral and written communication skills (i.e., excellent spelling, punctuation, grammar, editing)
Extensive knowledge of Microsoft Office, Outlook software
Ability to work independently as well as part of a team
Ability to work with confidential or sensitive information
High level of initiative, sense of urgency and demonstrated ability to anticipate needs
Superior professionalism and ability to work well with all levels of staff
Associate’s or Bachelor’s degree, preferred

Administrative Support Resume Examples & Samples

3 years of experience providing administrative support to an engineering organization responsible for Information Technology
Experience in word processing, filing, tracking man-hours/time, preparing correspondence reports/forms and presentations, scheduling meetings and teleconferencing services
Possess acceptable customer service skills as well as oral and written communication skills

Administrative Support Assistant Resume Examples & Samples

Establish, organize, and maintain files and records
Receive and respond to correspondence (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
Accept, screen, and route telephone calls. Resolve routine and non-routine administrative problems and answer inquiries. Greet and direct visitors, as appropriate, concerning activities and operations of department/division
Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining one or more individual schedules; coordinate travel arrangements
Sort, screen, and distribute incoming and outgoing mail; prepares photocopies and facsimiles, and operates a variety of office equipment. May order and maintain supplies
Ability to apply basic administrative skills to perform standardized duties (e.g., to create memos, reports, spreadsheets, exhibits for presentations, etc.)
Knowledge of administrative procedures and software applications (such as Microsoft Office Word, Excel, PowerPoint, etc.)
Effective organizational, interpersonal, and communication skills required to help resolve routine problems, answer general questions, and know when to escalate more complex issues
Use proper grammar, spelling, and punctuation when reviewing and/or editing documents for accuracy and completeness
High school diploma (or equivalent) and Administrative experience, which may include successful completion of an administrative assistant certificate program

Administrative Support Resume Examples & Samples

Communication by pone to participants, customers, business development leads or engineer, and staff
Supply required Program forms and instructions
Process Forms for incentive payments
Provide information / explanations on efficiency measures and qualifying equipment or materials
Data entry of all project details and notes, contact / information updates, task entries, etc
Support customers in understanding, completing and submitting required project paperwork
Complete project file according to established procedural and quality control guidelines
Produce monthly, and special reports to LM Program team

Logistics / Administrative Support Resume Examples & Samples

Maintain contact and work effectively with all levels of management, employees, as well as program customers
Works with a team of cyber engineers and product support analysts responsible for the development of support systems for delivered NGMS products
Be able to perform consistently with a minimal amount of clerical errors
Performs a variety of purchasing duties. Maintains records and files pertinent to purchasing information. Purchases routine, non-discretionary materials and supplies
Compiles, records, and tracks pertinent purchasing data. Compiles, records and tracks purchasing activities and pricing data
Checks deliveries of material ordered and shipments received. Within prescribed limits takes actions to ensure on-time delivery of material
Lead, support, and coordinate with required team members, review documents, and prepare and deliver logistics related information
Ensure Logistics taskers are completed on time, delivered to customers, data is accurately produced and represented and within-budget
Prepares and delivers logistics products while adhering to NGMS processes, procedures, using CDRLs, and other quality standards for contract deliverables
Prepares materials for and support various programs and technical meetings
Exercise good judgment, discretion, and uncompromising standards of quality, integrity, and performance
Utilize Northrop Grumman current shipping processes (i.e. SCATS, etc.)
Utilize Northrop Grumman current purchasing systems (i.e. IBuy, etc.)
Arranging travel (domestic and international)
Timely and accurate processing expense reports
Coordination with Security on visit requests
Coordination with events that directly support customers
Managing all forms of correspondence
Intermediate computer skills; Outlook, Excel, Word, Power Point required
The position will coordinate with facility management, and security as needed
Escort visitors as required
High School Diploma or GED and 4 years of experience
Proficient in Microsoft Office suite (Outlook, Excel, Word, Power Point)
Prior experience proofing/editing technical documentation
Ability to research parts and derive part numbers / ordering information
Capable of interpreting engineering documentation, to include technical equipment lists
Ability to obtain and maintain active Secret Clearance
Ability to work under pressure and maintain composure
Bachelor's or higher degree in a technical field highly desired
Experience with the Concur expense management software
Experience with iBuy (purchasing, procurement)
Active Secret Clearance Preferred

Administrative Support Resume Examples & Samples

Organizing and coordinating the employee culture initiatives Day to day functioning/administrative work: Organize travel arrangements and processing/reconciling travel expenses schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, conduct research, and provide information via the telephone, postal mail, and e-mail
Receive telephone calls and visitors to the office
Secretarial Assistance: Complete responsibility for the leader, segregation of incoming and outgoing mails Independently handle routine affairs, referral to concerned functions and follow up through closure Preparation of material for office presentations Schedule and manage Calendar, Team Huddles, other internal & external meetings, PR and courtesy calls as well as business commitments, travel etc
Organization and Coordination: - Coordinate and organize Town halls, Team Huddle, Drives, Competitions, Offsite, Operational meetings within the department Trigger Employee’s birthday & anniversary and any other Events. Administration & Accounting Negotiation with hotels to AMEX advantage. Manage and prepare In-Town & Out-Town TEV’s, Reimbursements, Corporate Card Statements, Banking statements and payments. Maintenance all office related files including Confidential files.
Strong interpersonal and networking skills
Ability to prioritize and manage multiple tasks simultaneously
Good analytical and problem solving skills, preferred
High degree of integrity with ability to handle sensitive issues with complete confidentiality
Flexible and easily adaptable to changing priorities
Remain calm under pressure in a fast-paced environment
Excellent organizational skills & execution quotient
No form of active counselling

Administrative Support Resume Examples & Samples

Serve visitors by welcoming, directing and announcing them appropriately
Answer forward any incoming phone calls while providing basic information when needed
Receive and sort daily mail/deliveries/couriers
Maintain security by following procedures and controlling access issue visitor badges
Schedule meetings/appointments
Perform other clerical receptionist duties such as filing, photocopying, faxing etc
Experience in a front office handling receptionist responsibilities
Experience in working with Microsoft Office Suite
Good communication skills both written and verbal in Swedish and in English
Flexibe and service minded
Ability to be resourceful and proactive in dealing with issues that may arise
Ability to organize, multitask, prioritize and work under pressure

Administrative Support Resume Examples & Samples

Prepare, update and maintain programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc
Provide word processing support to identify various branch, division, and department managers, command websites, documentation, and storage lockers/areas in accordance with Records Management requirements at MARMC
Provide word processing and coordination support for management meetings, inventory assessments, zone inspections, and various audits
Bachelor's Degree desired
Desired experience in transcription of written text into type written documents using correct and appropriate formats regarding DOD and commercial correspondence
Experience in collecting and analyzing historical, workload, budget projections and execution and funding data
Experience in preparing, updating and maintaining programmatic material consisting of briefs, presentations, charts, graphs, and metrics, etc

Administrative Support Resume Examples & Samples

Strong organizational and verbal/written communications skills
Highly proficient in travel planning, scheduling, and related expense reporting
Extreme attention to detail in maintaining calendar, travel schedule, meeting agendas, expense tracking and information files
Independent work style that anticipates needs, proactively resolves problems, and builds strong team relationships
Must have a professional manner as well as a high level of interpersonal skills to handle time-sensitive and stressful situations; position continually requires demonstrated poise, tact, and diplomacy
Ability to leverage SharePoint and other Microsoft technologies to improve process workflows
Long term interest in mortgage industry and desire to work in a product design context

Administrative Support Resume Examples & Samples

Own global communications execution for Associate Tools
Create and maintain demos of new tools, facilitate user sessions and create aids to drive tool usage and adoption
Relentlessly advocates for Seller and Associate concerns
Assist in training and demonstrating program efficacy to various stakeholders
Develops strong relationships with program teams, stakeholders, sites, Supervisors, and Associates
Seen as approachable, cooperative and a team player, easily gains trust and support of the wider organization
Flexible schedule which may include occasional travel and/or weekend coverage
3+ years of communications experience
2+ years of Amazon Seller Support Experience
2+ years of experience communicating with both technical and non-technical teams across a global organization
Strong self-management skills that include bias for action and delivers results
Strong written & verbal communication in addition to strong presentation and interpersonal skills
Works effectively as an individual and as part of a team
Effectively manage multiple projects and priorities in a fast-paced, deadline-driven environment
Strategic thinker with the ability to see/understand the big picture
Strong attention to detail and excellent problem solving skills
Proven ability to bring clarity to ambiguous situation
Demonstrated analytical and quantitative skills to use hard data and metrics to back up assumptions and develop business cases

Temporary / Seasonal Administrative Support Resume Examples & Samples

Reception coverage as needed – Typically, during breaks, meetings, and other absences
Scanning – Including, but not limited to client tax data, processing instructions, and other paperwork
Assist with processing of tax returns and financial statements as needed
FedEx Packages (create labels, pack up info, etc.)
Firm errands including, but not limited to banking, taking mail to the Post Office / FedEx box; client deliveries, etc
Completion of copy/binding projects as required
Deliveries between floors
Maintain conference rooms, copy rooms, and general office areas in a neat and orderly fashion
Replenish office supplies and other cafeteria items such as refrigerators, paper products, etc
Assist with set up and clean-up of Firm-provided meals
Filing of internal and client-related documents. This may include scanning, file creation, locating/delivering files upon request, etc
Perform other general administrative duties as requested/required
Ability to effectively use Microsoft Office software including Word, Excel, and Access
Ability to operate office equipment (fax machine, telephone skills, calculator, copier, etc.)
Ability to complete work in an efficient and accurate manner
Ability to organize work and projects, prioritize and meet deadlines
Contribute to a team effort

Administrative Support Assistant Resume Examples & Samples

Ability to use standard office equipment
Ability to perform data entry
Ability to respond to routine questions
Bilingual in Spanish (ability to speak, read and write)
Experience with Computer Assisted Telephone Interview (CATI) software and processes

100

Administrative Support Resume Examples & Samples

75% - Receptionist
Primary responsibility for manning the reception area and will be part of the support team for the El Segundo office, Aerojet Rocketdyne’s executive HQ
Receives and greets visitors. Provides information and referral
Processes visitors using the Automated Visitor Control Management System
Notifies personnel of visitor arrival and offers guests water/coffee/tea
Coordinates escorts for all visitors and completes visitor control logs
Provides recurring reports and statistics as required
Issues required visitor badges, temporary badges, pre-assigned resident representative badges and enforces badge identification system
Maintains accountability for badges issued and returned
Receives, sorts and signs for U.S. mail and other deliveries
Coordinates parking validation for guests and visitors
Operates communications equipment such as telephone, facsimile machine, and other communication devices as required
Monitors, enforces and files property passes and equipment sheets for removal and return of company property and equipment
Monitors personnel access into the facility by personal observations, alarms or CCTV. Reports unauthorized intrusions to guard force personnel
Arranges taxis/cars for guests, as needed
15% - General office duties
Support office manager with additional filing, sorting, mail distribution, checking inventory, ordering supplies as needed
Acts as telephone back-up for other receptionists as required
Walks the office at end of each day to ensure that all conference rooms and communal spaces are clean and tidy and that proprietary information is not lying around
Coordinates booking of guest office space for consultants/contractors and Aerojet Rocketdyne employees visiting from other sites
Liaise with landlord regarding facility related matters (such as air/heat, parking, lights, signage etc) as well as booking additional facility room rental for special meetings
Assists support team with coordinating caterers and lunch pickup for working lunches as needed
Ensures copier machines, fridges and coffee machines are adequately stocked
10% - Administrative support
Types correspondence, reports, forms and enters data into the electronic access control system. Performs other related duties as required
Provide additional administrative support such as expenses, printing meeting materials and event planning as needed

101

Administrative Support Assist Resume Examples & Samples

Calculating and/or verifying data for special projects
Preparing and completing work requests and follow-up
Setting up and maintaining files, logging, faxing, and distributing data
Verifying and approving data based on specific guidelines
Leads work activities such as
Scheduling and balancing workload
Handling routine correspondence, routing departmental mail
Drafts reports, memoranda and other media of semi-technical nature for management’s review
Reviews databases and other documentation to compile information and initiate and respond to inquiries (from internal and external sources) orally and in writing
Performs related clerical and administrative activities such as typing, data entry, and setting up and maintaining files and databases
Uses PC to input and analyze data in Microsoft Word, Excel, and Power Point
Requires the application of special or skill knowledge and/or pertinent techniques to work assignments; this includes problem solving and editing the work of others
Requires the ability to work independently and with confidential information and/or issues requiring discretion and independent judgement
Requires the ability to communicate (orally and in writing) accurately and/or use arithmetic and basic statistics
Requires thorough familiarity with departmental and divisional policy and advanced training in the subject matter
Requires personal computing, other standard office equipment including computers, scanners, telephones, calculator and fax machines
Must be organized, detailed oriented, and attentive to follow-through
Advanced knowledge and experience in Microsoft Word and Excel
JCP associates must be a JCP associate for a minimum of 90 days
Has not been placed on a policy violation warning within the last 90 days of posting date
Minimum of 3 years of experience in the same or related tasks
Advanced training may offset some of the experience suggested

102

Administrative Support Resume Examples & Samples

Greeting visitors, preparing and distributing correspondence and meeting minutes, answering the phone, and scheduling meetings
Assisting in the preparation of client project reports, schedules, etc
Maintaining project files and documentation
Managing the day to day office needs while monitoring and securing office supplies and equipment
Other duties assigned

103

Administrative Support Assistant Resume Examples & Samples

Responding to questions from students, faculty, staff, and visitors, both in person, over the phone, and via email, about CSUEB and the Psychology Department
Managing department, student, and faculty records, including submitting, filing, and copying
Preparing and submitting copy orders
Assisting the Subject Pool Coordinator to manage the Subject Pool
Preparing reports for review by Department Chair and Office Manager
Using Microsoft Word, Microsoft Excel, PeopleSoft (and other University databases), and University email
Maintaining the Department website, especially faculty office hours
Handling department mail and email
Preparing, managing, and submitting instructor book orders
Preparing course and peer evaluations of instructors
Assisting with and participating in special events and projects
Ordering and managing supplies
Completion of college-level coursework
Previous front-line customer service or receptionist experience
Experience working in a university campus setting
Familiarity with PeopleSoft/Oracle and CSUEB Psychology curriculum and programs

104

Administrative Support Resume Examples & Samples

Has learning agility to learn new computer applications
Ability to prioritize workload to ensure all assignments are completed in a time-appropriate manner
Team player with good listening skills and ability to work unsupervised
Ability to maintain good record and/or files of activities as appropriate
Experienced communication skills, since role requires interacting with multiple departments and external parties
Maintains discretion and confidentiality when working with sensitive/ confidential information

105

Service / Administrative Support Resume Examples & Samples

Experience in high-tech/electronic industry is a preferred
Must maintain the ability to work in a team environment and provide responsive customer service to team members even with constant interruptions
Must be able to lift 50+ pounds

106

Administrative Support Resume Examples & Samples

Working with Microsoft Office
Data Entry
2 years of previous clerical experience

107

Administrative Support Resume Examples & Samples

Greets visitors and answers telephone; Takes messages and replies to questions in accordance with general instructions
Works directly with Accountant on a daily basis
Makes daily deposits in accounting system following proper accounting process
Assisting with specific types of collections. Maintains records of each communication and manages COD lists among 3 different applications
Screens and distributes incoming correspondence; Composes routine letters and replies based on general instructions
Coordinate and communicate daily with Accountant to ensure he/she is kept up-to-date on daily operational issues
Assists other departments with various administrative duties
Keeps kitchen tidy and maintain office supply list

108

Office & Administrative Support Workers Resume Examples & Samples

Assembles and analyzes information, prepares reports, agendas, manuals, correspondence and memorandum as guided by general company practice
Monitors and controls statements of facility expenses. Tracks, monitors, adjusts forecast, and reviews/updates allocation keys for various groups, including: MAB, Services, Cell Biology, Food lab and Genomics
Minimum Requirement
High school diploma with a minimum of 4 years’ of relevant experience or Associate’s degree with 2 years’ of relevant experience

109

Administrative Support Assistant Resume Examples & Samples

Bachelor's degree desirable
Knowledge of college algebra level mathematics and introductory computer science courses
Three years responsible experience involving academic, administrative processing or maintenance or three years of full-time college with coursework specific to development of quantitative and analytical skills

110

Specialist, Administrative Support Resume Examples & Samples

Process appeal letters as assigned, pull medical documents as needed for payer requirements, pull remittance advice for secondary claims, scan images and maintain appeals electronic library
Create refund packets by pulling EOBs, printing applicable letters and adding the information to reversal tracking spreadsheet
Process daily incoming mail distribution by sorting per the policy and procedure while ensuring the mail gets delivered to the appropriate department, scan STAT and PPS Invoices and prepare file for data entry
Oversee Payor Internet Accesses and applicable spreadsheet as requested from Patient Accounting Teammates
Minimum of 1+ years’ experience in the healthcare industry with provider billing, collections and/or payer experience preferred
Knowledge of appeals process and claim systems strongly preferred
Typing is a must
Intermediate computer skills and proficiency in MS Word, Excel, Outlook, and ability to use Internet effectively a must

111

Administrative Support Assistant Resume Examples & Samples

Data entry into SalesForce.com database
Intake and triage of customer request on products via email and via web interface
Act as first level assistance on request related to instrumentation maintenance
Escalate more complex scenarios to Product Support Associate or to Technical Support Specialists as appropriate
Follow SOPs to ensure adequate complain handling via Complaint Management System
Follow procedures set forth in ISO regulations
Performs additional tasks as assigned by the Technical Support Manager
Fluent written English and French
0-1 year of experience

112

Administrative Support Resume Examples & Samples

Business Administration degree
Good knowledge of English and Arabic
Proven experience as an Administrative assistant or Office admin assistant
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Attention to detail and problem solving skills
Strong organizational skills with the ability to multi-task
Additional qualification as an Administrative assistant or Secretary will be a plus

113

Administrative Support, Retail Trading Resume Examples & Samples

Review data submitted and complete post execution as required
Balancing Trader and Broker Inventories
Keypunching and bulk uploads
Uploading Pershing trades and balancing
Assisting traders, brokers and assistants as required
Cross training with team members for vacation coverage
Adhoc administrative duties and projects, as required
Minimum 2-3 years administrative experience, preferably in the financial services industry
Attention to detail and the ability to work very well under pressure
Strong organization, prioritization, and multi-tasking skills
Excellent communication skills complemented by similar interpersonal and relationship building skills
Very good data entry skills, plus the ability to problem solve and think outside the box
Intermediate MS office skills (Work, Excel, and Outlook)
Experience with Dataphile is an asset

114

Administrative Support Resume Examples & Samples

Maintain accurate and effective communications with necessary parties
Ensure the accuracy of performed duties through internal audit processes
Understand and effectively utilize department systems and/or programs
Provide support to the team through assigned projects and day-to-day activities
Assist with and provide back-up coverage to other administrative jobs as required for department effectiveness
Maintain and update various databases, spreadsheets and reports while meeting deadlines; audit for errors
Build and maintain working relationships with all levels of the organization, as necessary, to complete assigned tasks
Participate in and actively support all plant initiatives
Define, organize and prioritize tasks with minimal supervision
Complete routine paperwork as required
Protect confidential and sensitive information
Possess a high school diploma or GED
Self-motivated and self-directed
Strong oral and written communication skills
Strong attention to detail, with a high degree of accuracy and precision
Effective interpersonal and phone skills that demonstrate poise, tact and diplomacy
Ability to meet deadlines with limited supervision
Functional knowledge and use of Microsoft Office
Flexible to work any shift as needed
Ability to maintain confidential and sensitive information
Position level determined by plant size and operational complexity
Administrative experience in an office or professional environment
Experience in union environment
Previous food manufacturing experience

115

Senior Administrative Support Resume Examples & Samples

Calendaring
Arrange travel, itineraries, meetings & calendars. Obtains Visa’s, letter of invitation etc
Expenses - submit claims for reimbursement of Travel & Expense claims within 2 days of final submission of travel submission
Mailing/shipping
Meeting/Conference room coordination
Submitting requests to IT and HR as needed for support related issues
Develop calendar of other social functions that enhance employee engagement, morale and build the camaraderie of the finance organization
P Card Purchases for teams as needed
Manage special projects and activities as assigned, including many that are proprietary and confidential in nature. Fast pace, demanding heavy workload, with changing priorities, demanding clients are part of the environment. Work is usually of a critical, time-sensitive or confidential nature
Maintain and facilitate Finance space requirements and office moves
Maintain accurate Finance sharepoint site
Accurate Finance Org Charts on the Finance SharePoint site
3+ years’ experience in an administrative support role
Calendar management skills, including the coordination of complex and multiple participant executive meetings
Strong command of MS Office applications including Word, Excel, Outlook, and PowerPoint
Coordination with company travel support team to facilitate travel
Ability to juggle multiple projects with superb accuracy
Outstanding social and communication skills

116

Administrative Support Assistant Resume Examples & Samples

High school diploma or equivalent and 1 year of recent (within 3 years) professional experience providing administrative support
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments
Competent computer skills with fluency in using standard office software packages, such as Word/Excel and skill in a variety of computer applications including spreadsheets, databases, as well as online calendaring and email

117

Construction & Finance Administrative Support Resume Examples & Samples

Associates Degree or 5 years’ experience in similar position
5 + Years of experience
Excellent computer skills and proficient in Word, Excel, Outlook, etc
Knowledge of estimating software (preferably HCSS)
Must pass a drug screen and criminal background check
Ability to do basic math
Able to work independently with attention to detail
Able to follow direction and work effectively in a team environment
Able to create (and work effectively in) a team environment
Able to respond to stressful situations and customers in a professional, courteous manner
Able to read maps
Ability to effectively prioritize assignments to meet long-term and short-term deadlines
Able to write reports, document findings, and procedures, and to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
Able to work various times during day, night or weekend hours, at various locations

118

IT Administrative Support Resume Examples & Samples

Be dependable, self-motivated, and possess excellent customer service skills
Possess well-developed organization, communication, and prioritization skills
Be confident and secure in their abilities and decision-making skills in an ever-changing environment
Interacting with global IT teams and remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism
Integrating, communicating, and coordinating among teams
Creating correspondence, memos and documents, presentations and spreadsheets
Planning, scheduling, preparing, and providing support and coordination for meetings, interviews, and other events for a global team
Providing backup and support coverage to global IT team and administrative team members as needed
A minimum of 10 years of administrative support experience
Experience with managing and scheduling meetings from multiple calendars in multiple time zones
Experience working in a global environment

119

Administrative Support Resume Examples & Samples

Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail
Must be able to multi-task and prioritize
Previous administrative support experience beneficial

120

Hot-administrative Support Resume Examples & Samples

Provides administrative support to a department or individual
Strong communication skills and organizational skills are essential
Familiarity with MS Office required
Must have U.S. Citizenship or be a Green Card Holder

121

Administrative Support Resume Examples & Samples

Arranging sponsor meetings, documenting customer responses, and updating NLL Publication records
Design and produce management reports
Maintain CRP database
Coordinate data calls and semi-annual program activities
Attend meetings and conferences and take minutes
Perform other admin tasks as requested by the PM
HS education and 4+ years of administrative experience
Proficiency with Microsoft office
Working knowledge of operation office equipment

122

Administrative Support A-burns Harbor Resume Examples & Samples

Assist with handling of freight claims
Scheduling shipments
Invoice maintenance

123

Administrative Support Assistant Resume Examples & Samples

Provides administrative support services to the Assistant Directors for Public Services and Public Services Operations Managers and manages, coordinates, and implements the administrative functions associated with the daily operations of the Office of the Assistant Directors as well as other managers across the library system
Processes credit card purchases for supplies and office equipment requests from Neighborhood Library and Department managers. Coordinates the Central Office Supply in the ordering process for the Assistant Directors ensuring budget, inventory tracking, distribution and delivery of supplies to neighborhood libraries and departments. Assists with all distribution of materials for the Assistant Directors
Places orders and receives in PASS system for Office of Public Services and other related locations, as these software application skills are critical for maintaining financial integrity
Displays organizational skills by managing the multiple functions of the position and the changing demands of the Office
Receives visitors and directs telephone and online queries regarding the full scope of Library services and programs; also provide additional telephone coverage for the Office of the Director, as scheduled
Establishes and maintains a correspondence tracking system to ensure that deadlines are met and follows up to ensure that actions are completed within established time frames. Drafts outgoing correspondence ensuring clarity, consistency, completeness, and compliance to organizational policies and procedures; convey policies and procedures to both external and internal customers
Generates documents in support of the varied requests of staff. Uses several types of software, such as spreadsheets, database, word processing, and PowerPoint to generate specific working documents, forms, charts, and graphs and presentations. Selects an appropriate system, applications, and format for producing program support materials to meet specific requirements. Maintains and controls a wide variety of files including receipt, review of contents, developing files, filing, purging and releasing of files
A minimum of three (3) years’ experience in an office setting as an administrative or clerical assistant
Candidates must have at least one (1) year of experience in a direct customer service environment
Basic proficiency in all Microsoft Office applications is required; intermediate MS Office proficiency as well as experience with Google Docs highly desired
Knowledge of grammar, spelling, punctuation, and required formats in order to properly prepare effective written communications; to review and edit correspondence; and to draft responses, introductions, and other communications
Skill in conducting basic research for special assignments
Knowledge of and analytical ability to identify and resolve issues or problems of a procedural or factual nature
Ability to communicate both orally and in writing in order to convey policies, guidelines and procedures to both internal and external customers
Ability to communicate with tact and diplomacy to individuals at all levels
Skill in problem solving

124

Administrative Support Resume Examples & Samples

Administrative support of the team/business unit, coordination and administration of the processes and the communication with the internal/external clients
Good knowledge of English and Czech
Ability to work as Administrative Support
No additional expertise needed

125

Seasonal Administrative Support Titlevest Resume Examples & Samples

Must be available to work 10:00AM to 6:00PM
Must be proficient in Microsoft Excel and Windows
Incumbents generally have 1-2 years of experience in an office environment

126

Manager Administrative Support Resume Examples & Samples

Interview and hire administrative support team personnel; Ensure all company required documents/paperwork are completed for each new hire
Determine training needs of the administrative team and select the most appropriate training methods. May be required to train administrative support staff as needed in both procedural and PC related tasks
Assign workload of all administrative associates and monitor as needed
Ensure activities are performed on a timely basis
Provide coaching and feedback and development to all Administrative Associates as well as Administrative Team Leaders
May participate in performance development reviews of subordinates
Five to eight years office experience and at least 3 years office management experience. (Recommend at least 6 years experience with KONE)
Previous experience in a leadership role
Interpersonal skills necessary to interact effectively with customers and other KONE personnel
Ability to determine training needs and design or utilize training tools
Ability to train employees and/or coordinate training of branch office personnel
Ability to manage administrative team including performing such tasks as interviewing job candidates, completing performance reviews, and maintaining personnel records
Strong computer skills and a working knowledge of Microsoft Office products
Working knowledge of service operations and/or business development
Write business letters and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style
Speak to customer and all levels of KONE employees with poise, voice control and confidence using correct English and a well-modulated voice
Apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form

127

Administrative Support Senior Clerk Resume Examples & Samples

Processing customer correspondence
Preparing letters and document requests
Data entry, completing work requests to support customer service requests
Processing request in eTRACs and update instances in CAMs

128

Senior Administrative Support Resume Examples & Samples

Perform clerical/secretarial duties for the Maintenance Manager and other Maintenance Staff members
Assist the Maintenance department staff and other departments in the plant when assigned by the Maintenance Manager
Perform the duties of the Buyer, Storekeeper or Security Officer during absences and assist as requested when assigned by the Maintenance Manager
Helps maintain the CMMS (Computer Maintenance Management Software) system used in the plant
Maintain the contractor labor system on the CMMS database, inputting all timesheets, verifying invoices to Contractor Cost Report, maintain log of blanket purchase orders and assigning new release numbers as needed and writing purchase orders to cover contractor labor as invoices are received
Maintain attendance sheets, safety, and meeting notes records
Maintain overtime and callout response records. Keep up the callout response program
Produce needed work order reports using the Query system on the TabWare system
Gather the necessary information and produce the monthly report of Maintenance Department activities. Calculate and report Maintenance KPIs such as schedule effectiveness, overtime percent, work order priority, distribution and backlog as part of work order activity
Maintain physical equipment history files
Maintain the library of equipment manuals, drawings, vendor catalogs, project stick files and all other pertinent information
Maintain and organize turnaround files
Compile turnaround procedures manual in coordination with the Maintenance Planning department
Maintain the records for the Parts Pool to include: status of equipment, i.e. where loaned, what is reserved for use, by whom and all meeting correspondence
Performs other duties as may be assigned by authorized Management

129

Administrative Support Resume Examples & Samples

Interpret and implement complex pricing programs into an AS400 mainframe system
Handle large volumes of time sensitive data entry projects
Perform root cause analysis and repair of rating and/or pricing discrepancies
Establish new account codes and assign to the proper pricing application
Contract management and document preparation
Effective verbal, interpersonal and written communication skills for handling phone inquiries, composing correspondence, dealing with customers and assisting management
Experience in the transportation industry including night billing procedures
Experience with AS400

130

Administrative Support Assistant Resume Examples & Samples

Experience working independently on assigned projects and to be able to set priorities and be accountable for work results
Experience presenting information and responding to questions from various client groups such as faculty, staff, administration, customers and the general public
Experience with providing administrative support in procurement office or comparable setting
Experience addressing issues in a fast pace administrative work environment and ability to apply solutions to resolve issues
General understanding of procurement office functions and related purchasing principles
Ability to provide lead work direction of Student Assistant(s) includes training and guidance on procurement office policies and procedures
Ability to understand and interpret applicable laws, regulations, ensuring that the department will maintain compliance with the policies of the University, CSU State and Federal government standards, laws, regulations and directives
Possessing strong communication skills, both verbally and in writing
Strong interpersonal skills to interact and communicate professionally and effectively with all levels of staff and external constituents, both verbally and in writing
Experience working in a high paced procurement department in higher education
Experience utilizing insurance database for storing, retrieving and tracking insurance documentation
Ability to apply independent judgment, discretion, and initiative, to address difficult problems with creative solutions
Experience with the campus Common Financial System (CFS)
Experience with procurement department functions and related policies and procedures

131

Administrative Support Assistant Resume Examples & Samples

Experience working in an office setting
Thorough knowledge of office methods, procedures, and practices, including the use and maintenance of copiers, scanners, printers and other office machinery
Fluent in using standard office software packages, including Microsoft Office as well as the ability to learn new software packages
Thorough knowledge of English grammar, punctuation, and spelling
Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
Effective interpersonal skills
Demonstrated competence in effectively presenting standard information in writing
Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions
Experience working in a university setting performing administrative support

132

Administrative Support / Word Processor Resume Examples & Samples

Compile inputs and assist in preparing program documentation such as plans, briefings, schedules, reports, correspondence, contracts/contract modifications, technical instruction procedures and/or related material
Assist in the maintenance of master files/schedules related to program history, execution, and status for the life of the program (inception to disposal)
Assist in the maintenance of general program reports, spreadsheets, and databases to support program objectives
Coordinate the preparation, scheduling, and execution of program meetings and prepare meeting minutes
Perform all other position related duties as assigned or requested
Finance and or financial tracking experience

133

GSS Operations Administrative Support Resume Examples & Samples

Create Project page(s) for associated Engagement, in accordance with current process
Subject to information provided, create tasks and assignments and complete Project budget
Assign Project number and update Project records, where required assign nominated resources to the projects
Advise country of completed delivery engagement setup
Proven ability to interact effectively with a wide range of sales, services and administration professionals
Experience in use of IT systems
Experience in use of procedures and controls
Educated to Further Education level or Equivalent
Two years administration experience
Experience in using Excel spreadsheets
Business English mandatory
Ability to learn the business process in a short period of time
Knowledge of Professional Services and/or Customer Support environment
Knowledge of additional European language desirable

134

Administrative Support Assistant Resume Examples & Samples

Perform calendar clerk scheduling duties. Establish, organize, and maintain files and records electronically to confirm calendar events
Receive and respond to correspondence regarding scheduling and confirming calendar events (some of which may be confidential); proofread, revise, and edit other materials for accuracy, thoroughness, and appropriateness
Receive telephone calls regarding scheduling and confirming calendar events. Resolve routine and non-routine administrative problems and answer inquiries regarding calendar events
Maintain the calendar events in the computer system for an attorney team and perform other duties related to maintaining, scheduling and rescheduling attorney schedules

135

Executive Administrative Support V Resume Examples & Samples

Uses extensive knowledge of the Executive's priorities and business practices to proactively respond to daily issues/requests as authorized
Maintains individual calendars (electronic) and with little Executive input schedules/re-schedules appointments and meetings, using knowledge and judgment of the Executives priorities and business practices/procedures
Routinely, executes special research or continuous research and data analysis tasks and prepares reports/recommendations
Types and composes letters and memos, reports and presentation material using appropriate software
Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department
Makes travel arrangements, via the Corporate Travel department
May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves
Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work
Has comprehensive understanding of a range of processes, procedures, systems and concepts within own discipline
Demonstrates tact and diplomacy to exchange ideas and information in a concise and logical way

136

Administrative Support Assistant Resume Examples & Samples

Experience providing clerical and/or administrative support duties in an office environment
Experience performing receptionist duties
Ability to provide excellent customer service in a diverse environment
Strong verbal and written communication skills to provide information clearly and concisely via phone, email and in-person
Fluent in using standard office software packages (i.e. Microsoft Office Suite)
Ability to use Adobe Acrobat
Strong organization skills to maintain files, documents, information routing systems, etc
Knowledge of on campus data systems, including SacVault (COGNOS), CMS (Human Resources, Student Administration, and Financial Systems, VPD (Stockless supply), TRS (Travel Expense Claims), ASTRA
Knowledge of undergraduate, credential, and graduate/professional programs within the College of Education and other campus units

137

Administrative Support Assistant Resume Examples & Samples

Experience performing clerical or administrative support duties in an office environment
Demonstrated ability to provide excellent customer service in a busy environment
Effective verbal and written communication skills to provide information clearly and concisely via phone, email, and in-person
Effective interpersonal skills with an ability to maintain good working relationships in a diverse environment
Fluency in using standard office software packages (e.g. Microsoft Office Suite) and internet
Good organizational and detailed-oriented skills
Knowledge of University system software such as CMS PeopleSoft, ASTRA, Sac Vault, Saclink
General working knowledge of applicable University infrastructure, policies and procedures

138

Administrative Support Assistant Resume Examples & Samples

Proficiency in standard office procedures and practices
Ability to understand and operate in a variety of organizational structures
Thorough knowledge of English grammar, spelling, and punctuation
Effective written and verbal communication skills with the ability to convey information clearly and concisely
Fluency in using standard office software packages (e.g. Microsoft Word, Excel, Outlook, Publisher), Internet Explorer, and the ability to use other programs (e.g. Mozilla and Adobe Acrobat)
Organizational, multi-tasking, and prioritization skills to monitor projects and work under multiple deadlines
Ability to schedule meetings and maintain calendars
Ability to take direction from several individuals
Experience using Microsoft Publisher, Visio and/or PowerPoint

139

Administrative Support Resume Examples & Samples

Manage monthly service contract renewal list in Sales Force
Upload leads in Sales Force
Create new Contract Renewal Proposals, as necessary
Customer Master Maintenance – identify changes needed and enter into Casewise system
Preventative Maintenance Agreement maintenance – identify needed changes and submit to Central Contract Administration via PMA modification process

140

Administrative Support / Office Manager Resume Examples & Samples

2-year degree from an accredited university in Secretarial Studies, Business Administration, Hotel and Restaurant Management, or related major OR a minimum of 2 years relevant work experience, required
Use standard software applications such as MS Office, expense reporting system, travel management system, SFAWeb|CI/TY, MRDW, etc
Act decisively to recover from mistakes. Know how to develop/propose/initiate solutions and when to involve a leader
Act independently to improve and increase skills and knowledge
Express oneself clearly, concisely and effectively through written and verbal communications
Assist sales team (e.g. entering leads in SFAWeb|CI/TY, collecting competitor information, etc.) as needed
Provide support to merchandising and/or reporting teams as needed
Approach opportunities with a positive, open-mind
Display creativity and innovation to identify opportunities to improve departmental processes and programs that will enhance team productivity and/or business results
Gain the confidence and trust of others through consistent demonstration of authenticity and ethical standards
Reconcile departmental expense accounts, identify discrepancies, and prepare variance to budget summary, as needed
Maintain confidentiality of proprietary materials and information
Perform special projects and other duties as assigned

141

Administrative Support Resume Examples & Samples

Minimum 5 years' clerical experience
Good customer service
Phone etiquette skills
Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

142

Administrative Support Assistant Resume Examples & Samples

Perform a variety of moderate to complex clerical assignments in support of day-to-day operations. Serve as the first point of information relating to CACSS matters. Handle incoming calls and visitors; addresses questions and takes required action. Receive, screen and distribute all incoming mail. Assist with data entry of program information
Compose correspondence, reports, and other documents as requested. Establish and maintain a complex system of files for both physical and electronic materials
Provide clerical support to the staff including, but not limited to, coordination of publication production, special event coordination, and mass mailings
Identify and order supplies, materials, equipment, and services needed for the office; maintains inventory of office supplies and equipment; organizes supplies for storage and/or distribution

143

Program Management Administrative Support Resume Examples & Samples

Six years of experience working in a Government environment as either a Government or Contractor employee providing administrative contract or logistical management support with at least two years of experience in Afghanistan or Iraq
At least two years of experience in either Iraq or Afghanistan
Education - Associate's degree OR four years relevant management experience
Clearance Required - TS/SCI
Education - Associate's Degree

144

Administrative Support Senior Resume Examples & Samples

Recent successful administrative support experience in a large organization
Experience in data management role or in a data-intensive work environment
Experience working in a busy office production environment
Excellent customer service, problem solving, and time management skills
Ability to multi-task as well as work and collaborate in a dynamic and challenging team environment
Flexible and have the ability to learn in a fast-paced, dynamic environment and to adjust to changing situations and procedures
Additional experience with Microsoft applications, such as SharePoint, Access, Project, and advanced Excel knowledge including Excel Pivot tables are desired
Attention to details required to support finance and expense reporting & reconciliation where errors would have adverse impact contract financials and audit findings

145

Administrative Support Resume Examples & Samples

Minimum 6 months experience working in a front office environment
U.S. Citizen or permanent resident (Green Card) status
Ability to read, write, and speak the English language at a level that allows for the comprehension of detailed instructions and the legible completion of paperwork
Excellent verbal communication and interpersonal skills
Ability to organize, multitask and prioritize work in busy environment
Ability to work accurately and independently with close attention to detail
Good computer and word processing skills. Must have a working knowledge of Windows Operating System and Microsoft Office
Willingness to perform a variety of tasks thoroughly and efficiently
Working knowledge of a multi-line phone system

146

Administrative Support Assistant Resume Examples & Samples

5 years of executive assistant experience
Ability to provide quick turnaround of unanticipated requests
Ability to prioritize and organize workflow to ensure effectiveness and efficiency
Highly proficient computer skills (advanced or higher) needed with Windows, MS Word, Excel, PowerPoint
Excellent verbal and written communication skills with a high degree of accuracy and attention to detail needed
Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management needed

147

Tour Department Administrative Support Resume Examples & Samples

Produce invoices and assist with venue collections
Coordinate various tour department meetings
Assist tour department with venue collections as needed
Maintain sample room inventory and ship samples as required
Send out samples for multiple departments
Possess at least one year of executive assistant experience, office management or have administrative support background
Ability to analytically review reports, states, invoices and properly process
Ability to multitask under high-pressure situations
Ability to complete tasks on time within a deadline driven environment
Must be dependable and reliable with a proven track record of excellent attendance
Ability to interact professionally with vendors, clients and guests
Music industry experience a plus

148

Administrative Support Resume Examples & Samples

Enrolled in Business Degree/Diploma program
Interest/experience in business, accounting and/or human resources
Proficiency in PC Skills (MS Word, Excel, PowerPoint, Email/Calendar
Excellent time management skills & organizational skills
Experience in manufacturing considered an asset

149

Administrative Support System Oa Resume Examples & Samples

465623600
6Q-ART-1926014-854544-DMS
The incumbent may be required to fly in military or commercial aircraft to perform temporary duty (TDY) assignments
Knowledge of basic rules of grammar, spelling, capitalization, and punctuation and of standard abbreviations. Knowledge of reserve programs and skill in scheduling for requirements
Knowledge of format and clerical procedures to arrange a variety of material from different sources. Knowledge of processes used in the ordering and distribution of forms
Skill in integrating a variety of types of software to generate products for a single purpose. Knowledge of administrative and personnel practices. Knowledge of civilian time keeping program, procedures and instructions
Skill in assessing personnel resource requirements
Knowledge of personnel documentation and reporting procedures. Ability to communicate effectively orally and in writing, using tact and courtesy
Ability to analyze data/products. Ability to plan , organize and direct the functions and staff of an organization; communicate effectively with diverse groups of individuals, both orally and in writing
. Knowledge of analytical and investigative techniques to measure the effectiveness, efficiency. and productivity
Knowledge of management principles within both the civilian and military personnel systems, and the ability to integrate the civilian and military personnel aspects in order to successfully accomplish the organization's mission
Knowledge of administrative processes and procedures. Knowledge of safety, security, personnel management, and EEO regulations, practices, and procedures
Knowledge of training goals and objectives to assist in the management and implementation of training goals for the CSS personnel
Must be able to obtain and maintain appropriate security clearance
Additional Required Documents (see Required Documents section below)
Online Application (Questionnaire)
Resume - If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position

150

Administrative Support Resume Examples & Samples

1 or more years of project management support experience
Flexible to work outside of Brussels
Fluent in Dutch. French and English are a nice to have
Very good knowledge of Word, Excel, PowerPoint, Outlook, SharePoint
Ability to work autonomously, accurately and to establish priorities
Pro-active, showing initiative, sense of responsibility
Experience in a large company (with centralized processes & tools) is an asset

151

Administrative Support Technician Oa D Resume Examples & Samples

Resume: Describing prior/current work experience (MONTH and YEAR of experience is required) which reflects the Specialized experience requirements of the advertised position
SF 181: Race and National Origin Identification
Current AF Form 422 (Physical Profile Serial Report) dated within 18 months or Current Individual Medical Readiness (IMR) dated within 6 months: (Go to https://imr.afms.mil/imr/MyIMR.aspx. Click on the printer icon, select the Adobe PDF printer and click print. Save the document and submit it with your application. The date will populate on the bottom of the page when you print to PDF.)

152

Administrative Support Assistant Resume Examples & Samples

465811200
KNOWLEDGE OF CORRESPONDENCE
KNOWLEDGE OF ADMINISTRATIVE SUPPORT
KNOWLEDGE OF CIVILIAN PERSONNEL
SKILL IN OFFICE AUTOMATION
ABILITY TO UTILIZE TRAVEL PROGRAMS
It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date
To verify your application is complete, log into your USAJOBS account, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process

153

Administrative Support Assistant Resume Examples & Samples

465819800
Occasional travel may be required for training and/or other work related duties
Click ‘' to create an account or log in to your existing USAJOBS account
Follow the prompts to complete the assessment questionnaire and upload required documents
Applications must be received by the closing date of the announcement to receive consideration
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by clicking in the vacancy announcement and re-selecting your resume and/or other documents from your USAJOBS account
Print this 1203FX form to provide your response to the assessment questionnaire http://www.opm.gov./Forms/pdf_fill/OPM1203fx.pdf
You are limited to selecting 10 locations
Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission
Veterans , i.e. (VEOA, VRA, and 30% or more disabled)
Career Transition Assistance Program (CTAP )
Interagency Transition Assistance Program (ICTAP)
Schedule A Appointments for the Disabled
Resume - You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number
Indian Preference Applicants - If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: http://www.bia.gov/cs/groups/xois/documents/document/idc1-029504.pdf. When an Indian Preference candidate possesses Veteran's preference the rules regarding Veterans' preference apply under ESEP and the applicant must provide documentation in order to receive preference
Veteran's Preference – If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veteran's Preference, submit a SF-15 Application (http://www.opm.gov/forms/pdf_fill/SF15.pdf) along with the appropriate supporting documentation. For additional information regarding Veteran's Preference visit: www.fedshirevets.gov

154

Administrative Support Technician Office Automation Resume Examples & Samples

465781200
5D-ART-1927063-851522-SJK
Knowledge of military personnel and administrative policies, procedures, rules, guidelines, publications, etc
Knowledge of mission and unit. Knowledge of automated systems to update and retrieve information
Knowledge of filing systems. Knowledge of basic rules of grammar, spelling, capitalization, and punctuation, and standard abbreviations
Knowledge of official orders preparation, publications, and procedures. Knowledge of support organization functions such as food service, billeting, mortuary affairs, Morale Welfare and Recreation, supply, budget and weapons and ammunition control
Knowledge of and ability to use office automation hardware, software, and peripherals. Skill of a qualified typist. Ability to analyze products to determine adequacy of program or deficiencies thereof
Skill of a qualified typist
Performs other related duties as assigned
The incumbent is required to meet and maintain Air Force Reserve requirements. Work schedule will be aligned to allow incumbent to fully participate in UTAs. The incumbent's regular assignments are ART duties; however, the incumbent may be assigned some non-ART duties, generally not to exceed 30 percent of total responsibilities
May be required to fly in commercial and military aircraft to perform temporary/permanent duty assignments
If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent". It is your responsibility to check the status and timestamp of all documents you submit as part of your application
Candidates are encouraged to provide a copy of their military experience and training with their resume in order to expedite recruitment efforts. Visit the “Verification of Military Experience and Training Web Site” to obtain this information, click here
Additional Required Documents (see Required Documents section below)
Resume - If you submit a resume with inappropriate material e.g. photos, you will not be considered for this vacancy. Your resume may be submitted in any format. For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). Resumes that do not contain this information will be marked as insufficient and applicants may not receive consideration for this position

155

Administrative Support Resume Examples & Samples

Provide support to team in assigned projects and day to day activities
Back-up and assist with other administrative jobs as required for department effectiveness
Participate and actively support all plant initiatives
Strong attention to detail, with high degree of accuracy and precision
Effective interpersonal and phone skills; poise, tact and diplomacy
Functional knowledge and use of Microsoft products including: Word, Excel, PowerPoint and Outlook
Prior administrative experience in an office or professional environment

156

Administrative Support Analyst Resume Examples & Samples

Responsible for calendar management and domestic and international travel coordination
Creates complete expense reports and sales proposals and reports
Plans & Coordinates off- site meetings
Coordinates new employee on-boarding and employee exiting processes
Responsible for maintaining an orderly and efficient operation of front office
Provides daily assistance to reporting manager
Ensures projects and tasks are proactively being managed according to the organizations’ priorities
May lead/ administer projects and programs
Strong organizational & prioritization skills
Ability to work in a team environment and perform duties with accuracy, quality, and integrity
Detail-oriented, creative and proactive with a strong sense of urgency
Experience in a multi-national organization
Experience supporting upper level management

157

Administrative Support Assistant Resume Examples & Samples

Build and maintain international student files in Peoplesoft
Perform word processing and accurate data entry, processing documents in Peoplesoft in preparation to send to Imaging
Respond to inquiries (in person, email and phone)
Order supplies and maintain office financial records
Assist with coordination of new student orientation and other programs
Mail correspondence to prospective international students
Maintain an information list- serve for current international students

158

Administrative Support Resume Examples & Samples

Minimum 2 years of administrative experience, preferably in a sales environment
Experience performing various business tasks including: answering phones/monitoring voicemail, typing dictated or written documents, photocopying/filing/faxing, handling mail, monitoring email, scheduling meetings, maintaining customer account information
Knowledgeable with Internet, corporate email/calendar software, and Microsoft Word & Excel

159

Administrative Support Assistant Resume Examples & Samples

Experience performing reception, clerical or administrative support duties in an office environment
Effective verbal and written communication skills to convey information clearly via telephone, email and in-person
Ability to provide excellent customer service to diverse groups and individuals
Fluency in using standard office software packages (e.g. Microsoft Office Suite)
Ability to use Adobe Acrobat Pro
Organizational skills (e.g. maintain files, documents, other information routing systems)
Ability to work effectively in a busy environment with frequent interruptions
Knowledge of College of Education programs and other campus units
Familiarity with using databases or recordkeeping systems

160

Administrative Support Resume Examples & Samples

Work as part of a highly collaborative, high-performing team to support the VP’s office
Exercise good judgment and act with a sense of urgency while maintaining a calm, professional demeanor
Maintain a high degree of confidentiality and exercise discretion
Able to anticipate and prioritize executive-level needs
Exhibit flexibility and a willingness to learn
Able to work outside standard business hours, including some weekends as business needs arise
Proficient in Microsoft Word, Outlook, Excel, and PowerPoint
Strong written and verbal communication skills, including ability to build relationships and leverage influencing skills to achieve objectives
Relationship management and negotiation skills are necessary to navigate throughout the organization
Coordinate activities across multiple business groups, additional duties may entail program and project management support
Flexible to travel between DC and Reston offices

161

Administrative Support Resume Examples & Samples

Correspond with customers via phone, fax, and email
Enter and update records in the SharePoint system
Receive and review documents to determine where to send
Pull and make copies of specific documents at the request of customers and internal employees
Special projects when needed
Experience with MS Excel
Excellent written, oral and interpersonal communications skills
Bachelor’s degree in a relevant field preferred
PeopleSoft experience a plus!

162

PMO Administrative Support Resume Examples & Samples

1) Easy to work with; Positive attitude
2) Knowledge of desktop tools
3) Attention to detail
4) Can-do attitude; want to learn new technologies/processes
5) Take charge; complete tasks with little guidance

163

Administrative Support Assistant Resume Examples & Samples

Experience to be proficient in performing most or all work assignments
Experience with front desk/receptionist responsibilities
General working knowledge of applicable university infrastructure, policies, and procedures
Thorough knowledge of office methods, procedures, and practices
Fluency in using standard office software packages
Work often involves front line contacts with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills

164

Administrative Support Temp-to-hire Resume Examples & Samples

Prior experience working in an office environment
Computer skills in Microsoft Office (Excel & Outlook)
Strong customer service
Able to multi-task and handle interruptions

165

Administrative Support Resume Examples & Samples

Requires a positive attitude, strong work ethic, and a willingness to do what it takes to achieve the required results
One year of administrative assistant experience preferred
Must be proficient in Microsoft Office tools
Must be able to read, write and clearly speak English
Must have a high school diploma or equivalency, college degree preferred
Must be able to demonstrate detail orientation in all work assignments
Must be able to multi-task and demonstrate strong organization skills

166

Administrative Support Resume Examples & Samples

Provide day-to-day administrative support (filing, copying, answering incoming calls, assisting with mailings, etc.) to senior level staff at customer site
Assist with weekly, monthly, quarterly excel reports
Minimum of two (2) years of demonstrated experience
A favorable credit check for all cleared positions
Successfully passing a background investigation

167

Administrative Support AST Resume Examples & Samples

Computer skills in MS Office, Excel, PowerPoint, Word, Access, and Outlook
Human relations skills
Decision-making skills
Ability to be detail-oriented/accurate with work assignments
Ability to manage stress
Ability to maintain effective working relationships with employees, co-workers, departmental staff members, UF staff members, and students
Strong human relations abilities

168

Clerical / Administrative Support Resume Examples & Samples

Processing inbound and outbound paperwork
Must have strong Computer skills, especially in Excel
Bills of lading

169

Administrative Support Resume Examples & Samples

Minimum two years administrative experience required
Minimum two years data entry experience required
Advanced proficiency with computer software applications including Microsoft Word, Excel and Outlook

170

Administrative Support Resume Examples & Samples

Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions
Proofread and edit documents for grammar, spelling, punctuation and format
Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail
Complete word processing as needed, including letters, memos, reports and labels
Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Proficiency with MS Office including Word and Outlook
Associate degree preferred

171

Administrative Support Assistant Resume Examples & Samples

Experienced in word processing
Experience with spreadsheet applications
Knowledge of University/College of Medicine rules and regulations

172

Administrative Support Assistant Resume Examples & Samples

Approve/deny requests and process payment changes and approved extensions
Assist staff and other business units, to include Personal Finance Management, with member related research requests; such as, information on member accounts, payment history, etc
Collect and distribute reports, correspondence, on-line messages and faxes
Complete and mail collection letters to members
Maintain basic office equipment and coordinate servicing
Monitor, field and direct phone calls; document as required
Order supplies/services and reconcile invoices
Prepare and distribute member's authorized virtual check
Prepare and process member payments by phone or electronic funds transfer
Process insurance policies, renewals and cancellations
Process member accounts for charge-off; may transfer funds and/or close accounts
Proofread and edit content for standardization to ensure clarity and accuracy
Research, review and decision proposals from commercial debt management companies
Review lien notices and verify collateral information
Update and maintain manuals, instructions and other documents
Verify, research and update members' contact information
File, fax and copy documents
Basic copywriting, editing, and proofreading skills
Basic data gathering and research skills
Basic member/customer service skills
Basic skill exercising initiative and using good judgment to make sound decisions
Effective listening and telephone skills
Exposure to composing correspondence that adheres to grammar and Navy Federal writing style and standards
Exposure to working in a high volume, fast paced environment
Familiarity with Navy Federal's functions, philosophy, operations and organizational objectives
Familiarity with credit & collections related federal and state fair lending/consumer protection laws & regulations

173

Administrative Support AST Resume Examples & Samples

Must have strong computer skills in PeopleSoft, Word, Excel, Outlook, Power Point and Adobe. The ability to create and/or maintain databases is also preferred. Bachelor's degree strongly preferred
The ability to plan, prioritize, organize, and coordinate work assignments with an acute attention to detail
A working knowledge of UF's policies and procedures
The ability to maintain and organize filing systems and records
Must possess a desire to take initiative and have the ability to work independently
Must possess excellent communication skills verbally and in writing
The ability to establish and maintain an effective working relationship with others
Ability to work in a rapidly changing work environment
Ability to prioritize/organize the workload. Ability to work on multiple assignments simultaneously
Ability to take initiative in solving problems
Ability to project a positive/professional attitude at all times
Commitment to excellence. Ability to use own judgment in making certain decisions and escalate to supervision as appropriate. Ability to carry out assigned tasks without supervision. Ability to handle telephone calls in a courteous and effective manner. Ability to compose routine correspondence

174

Research Administrative Support Resume Examples & Samples

Proven administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, independent thought, and precise attention to detail
Demonstrated knowledge and advanced-level skill in word processing software applications (Word), knowledge of software such as Excel and PowerPoint
Ability to locate and download on-line scientific material and publications
Ability to interpret instructions for formatting manuscripts according to various Journal directives
Proven experience in an academic setting working with faculty, students, and research staff
Strong communication skills (verbally & written) needed to interact professionally and effectively with diverse population at all levels of organization in person, over the telephone and in writing
Excellent attention to detail and ability to accurately enter data. Fast and accurate typing skills with knowledge of proper formats of correspondence, medical records, and technical reports
Ability to work independently and effectively with little supervision and to use good judgment. Ability to understand and follow written and oral instructions without repetition
Fluency in both English and Spanish
Experience in PCIS, IDX, EPIC
Experience in working in a Healthcare setting. Basic knowledge of research methodology and protocols; experience working in the area of Ophthalmology
Familiarity with the Grants and Contracts and the Human Research Protection Program processes preferred (or willingness to learn and to understand this process)
Knowledge of or experience in the conduct of a research study, and regulations and guidelines set forth by the National Institutes of Health for research grants
Knowledge of automated vision testing and contrast sensitivity

175

Administrative Support Resume Examples & Samples

Demonstrate ability to provide high-level administrative support to SVP – calendar, meeting and coordinating travel support
Experience working with senior-level leadership is preferred
Perform a lead role in coordinating meetings and events
Experience with project management; providing programmatic and logistical support, building presentations, etc
Strong project management and organizational skills, including the ability to develop and manage to tight deadlines

176

Administrative Support Resume Examples & Samples

Under minimal supervision, provides administrative support to multiple business/functional areas
Coordinates smaller scoped area activities and performs moderately complex administrative duties as appropriate for the department
May be required to possess specific functional area knowledge to understand business context and provide added support value
Assists in budgeting, billing, procurement and financial management
Responsible for preparing and/or maintaining systems, programming and operations documentation, procedures/processes and methods, including user reference manuals
High School Diploma or equivalent combination of education and experience
Five or more years of experience
US citizen with ability to obtain DoD security clearance
Strong communication skills to interact with customers, management personnel, and team members, including documentation and writing skills
Organizational skills to balance and prioritize work in a dynamic work environment, and persistence to follow-through on tasks in the face of obstacles
Ability to work as part of a multi-faceted team

177

Administrative Support Resume Examples & Samples

Educated to A-Level standard, preferably with relevant administrative qualifications
Previous administrative experience, preferably working within a Real Estate/Property environment
Computer literate with a sound knowledge of all Microsoft packages including Word, Excel and PowerPoint
Professional approach with the ability to exercise discretion in handling confidential material
The ability to be flexible, often working under pressure and to tight deadlines
Personable, friendly and a team player that is sensitive to the needs of others
Well-presented, mature and having a meticulous attention to detail
Good communication skills with the ability to build good working relationships and excellent rapport in telephone and face-to-face engagements
European foreign language skills would be a bonus

178

Administrative Support Resume Examples & Samples

Provide Certificates of Compliance for external customers
Provide invoice reprints and Proof of Delivery to internal and external customers upon request
Assist Center Point with receipt of RMAs by providing feedback to customers as needed regarding material that was damaged prior to return to Corning
Maintain SharePoint filing of purchase orders for the CS team
Follow Department SOP’s
Other duties as assigned by Supervisor/Manager
Recent graduates with 2 or 4 year degree in a related field are preferred
Computer savvy – including MS Excel
Precise and appropriate responses to customers
Prioritization of daily responsibilities and customer requirements
Adherence to departmental policies and processes
Feedback from Account Managers, Customers, Shared Services and Customer Service team, and AR

179

Administrative Support Resume Examples & Samples

Reception
Bachelor’s degree and at least 10 years in an administrative assistant role OR a high school diploma and 15 years in an administrative assistant role
Demonstrated ability to manage multiple priorities and resolve problems promptly
Proven ability to work independently as well as interdependently within the team
Proficiency with Microsoft Office
Strong communication skills (both verbal and written) including listening skills
Active in the outdoors and supportive of the hunting culture
Ability to work in a fast paced and changing environment
Located with-in 25 miles of Bozeman, Montana

180

Seasonal Administrative Support Resume Examples & Samples

Collecting appropriate fees and accountability for handling of money
Serve as liaison with the public, clients, staff and others to exchange information and explain services, rules, regulations, policies and procedures
Maintains and compiles fiscal and narrative records and reports. Must be able to demonstrate responsibility, dependability and good communication skills
Six months customer service experience
Six months experience in cash handling, writing receipts
Six months experience in using standard computer software programs for word processing, spreadsheets or databases

181

Administrative Support Resume Examples & Samples

Greet Clients
Answer switchboard and transferring calls to appropriate person
Organize and maintain boardroom, executive offices and kitchen
Book client meetings for boardroom
Book/Log Conference Calls
Arrange and ordering for client meetings, i.e. refreshments, lunches etc
Receive, send distribute and track mail, faxes, correspondence, courier (local/international)
Scan/copy/bind/shred documents
Maintenance of Office Equipment – Repair and Service Calls
Make sure Photocopier, fax, printers and coffee machine have all the supplies needed
Maintaining and order office supplies
Book of travel and accommodation, car rental, meal reservations and conferences for the Executive team and staff
Business card files input and maintenance (scanning, data entry for executive team)
Assist with organize meetings and/or special events. Arrange for catering, locations, distribution of information with respect to the event
Manage electronic calendars; arrange meetings, travel schedules and reservations
Proficient knowledge in Excel, Word, Power point, Access, Outlook
Excellent with faxes, scanners, printers, shredders, switchboard
Keyboard skills
Excellent phone etiquette and verbal communication skills
Punctual
Able to work with minimum supervision
Should be customer service driven
Preference for candidates with secretarial and/or certificate or equivalent experience, one year in a similar role
1 year Experience with customer service principles and practices
Professional appearance. Business casual environment

182

Administrative Support Exec Resume Examples & Samples

Assist executives on routine works and administration management
Coordinate and schedule meetings, including meeting room reservation and set up
Organize department meetings and events. Take meeting minutes and follow up with meeting actions
Travel support, such as agenda, transportation, hotel and visa, etc
Assist on expense claims
Prepare initial business presentation slides and materials
Provide sales operations support
Assistant support to leadership team members when they travel to China
Ad hoc projects/assignments
Bachelor degree with at least 3 yrs working experience in executive assistant or executive secretary related positions
Willing to take responsibility and be accountable
Honest, diligent and good dependability
Good command of computer skills

183

Administrative Support Assistant Resume Examples & Samples

Experience providing reception and/or clerical support in an office environment
Experience providing customer service
Fluency in using standard office software packages (e.g. Microsoft Office Suite) with the ability to generate spreadsheets and manipulate data
Effective written and verbal communication skills to communicate effectively with a wide range of individuals including those with communication disabilities
Experience working in a clinical office environment
Experience with or knowledge of communication disorders
Experience in collecting and processing payments/cash handling

184

Administrative Support Resume Examples & Samples

3+ years of administrative support to senior leadership in a corporate setting
Intermediate or greater level of Microsoft Office Suite
Ability to work independently and effectively in a fast-paced environment

185

Administrative Support Resume Examples & Samples

Support project team to develop and implement new programs and process improvements
Assist on project logistics (requesting samples, ordering prototypes)
Assist in all administrative tasks necessary for design team to facilitate projects
Assist to source goods and materials, obtain specifications and availability, as well as negotiate delivery dates with vendors
Creating new or using existing tracking and reporting tools to support the design team with project reporting
Assist in maintaining personal and team tasks list and email updates to design team
Assist in maintaining an archive of documents and correspondence
Design Experience and/or education Required (industrial, interiors, or architectural)
Basic Project Management Experience and/or education strongly preferred
Large Corporate Experience preferred – not required
Medium to Large Design Firm Experience preferred – not required
Proven ability to balance multiple priorities and meet deadlines
Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook
Proficiency in Adobe Photoshop and InDesign
Familiarity with Design Related Software: SketchUp, Revit, CAD
Proven problem-solving and analytical skills
Proven organizational and follow-through skills
Ability to work cross-functionally and support collaborative relationships with other business partner
MS Office: Outlook, Word, PowerPoint and Excel
Adobe Design Suite – Photoshop and InDesign required
SketchUp – Helpful
Revit or CAD - Helpful
Some Design Experience – Helpful
Design Education – Required (industrial, interiors, or archtectual)
Some Mid/Large Corp Experience – Helpful

186

Administrative Support Resume Examples & Samples

High School diploma with 5-7 years of relatable administrative assistant experience providing varied support of increasing complexity
Highly proficient in a broad range of computer skills necessary to support an in-house legal team, including Outlook, Word, Excel, PowerPoint, Share Point/ Team Sites, and the capacity to learn new software in a timely manner
Research Skills, Organizational abilities, Project Planning, Attention to Detail, and Confidentiality
Ability to prioritize and manage assignments/ projects from multiple stakeholders
Self-starter capable of working independently with proven track record of initiative and follow through
Team player with the ability to gain the confidence and cooperation of peers
Demonstrates flexibility to adjust to the ever changing needs of the position
Practices strategic thinking and problem solving
Demonstrate proficiency in interpersonal skills and the ability to interact in a highly professional manner in order to interface internally and externally with personnel from all levels of the organization
Knowledge of GSK Systems helpful (Workday, Expense Manager, Ascent, and Legal Edoc)
Ability to work with people at all levels, internal and external to the company, with adaptability to working styles

187

Administrative Support Assistant Resume Examples & Samples

Initiate and manage personnel activities such as writing position descriptions, PMS/recruitment requests, manage employee access and coordinate annual proficiencies/evaluations
Responsible for maintenance, accuracy and coordination of Quality Management (QM) personnel folders
Perform timekeeping clerk duties
Service level TMS administrator and PIV administrator
Utilize multiple internal data sources including VistA, PAID, Decision Support System (DSS), IFCAP,· etc. and makes adjustments as necessary or collaborates with other departments to farm data for comparison
Assure an effective method for data validation of workload
Participate in reviewing office needs, plans and goals to develop budget data and justification for review and approval
Tracks DSS Labor mapping to ensure SPS staff is correctly mapped for correct costing, which affects productivity and cost measures
Conduct data collection and analysis
Participate in the development of strategies for implementation of projects or policy changes
Additional duties as required

188

Administrative Support Assistant Resume Examples & Samples

Ability to communicate with people from a variety of backgrounds and educational levels
Skill in using computerized programs to include Microsoft office (excel. word and outlook)
Ability to work independently and organize work
Skill in record keeping duties

189

Administrative Support Assistant Resume Examples & Samples

Supporting BROPC-wide initiatives related to the Patient Aligned Care Team (PACT) model of care
Interfacing with the Veterans Integrated System Technology Architecture (VISTA) applications
Generating and overseeing mission documents for annual registered nurse proficiency reports and performance appraisals
Reviewing and researching numerous and voluminous medical reports for non-VA health care facilities, making independent determinations as to which documents are to be scanned
Independently preparing forms, reports and specifications requiring a wide variety of technical and medical terminology
Organizing and managing the office for optimal and efficient work flow, paperwork management, file systems and use of office automation
Supporting assigned committees or councils by completing, distributing, and posting minutes and agendas
Researching problems, issues or program requirements in support of the various components of the office
Identifying opportunities, plans and executing special projects in support of the Service
Preparing, tracking and completing information for purchase orders for supplies and materials
Serving as an alternate approver for service timekeeper
Knowledge of administrative and clinical health care principles
Ability to organize and establish work priorities and meet deadlines
Knowledge of personal computer programs such as MS Word, Excel, Outlook, and Power Point

190

Administrative Support Assistant Resume Examples & Samples

75% or Greater
Business travel in various locations throughout the U.S
Knowledge of Administrative Support Service
Skill in the use of software programs
Ability to perform various administrative and budget projections

191

Administrative Support Assistant Resume Examples & Samples

Business Travel in various locations throughout the U.S
Knowledge of Administrative and Office Management
Skill in Written Communications
Ability to Keep abreast of current timekeeping regulations

192

Administrative Support Assistant Resume Examples & Samples

Temporary Duty Travel is approximately 10% of duty time
Knowledge of Clerical and Administrative Functions
Knowledge of Travel Arrangements and Personnel Management
Skill in Use of Office Automated Tools
Skill in Preparation of Correspondence

193

Administrative Support Assistant Resume Examples & Samples

Budget
Computer Technical
Purchasing
Timekeeping
Personnel Support
Manage and Organize Information

194

Administrative Support Assistant Resume Examples & Samples

Occasional travel to project sites, conferences or training may be required
Knowledge of office administration
Skill in coordinating training and government travel

195

Administrative Support Assistant Resume Examples & Samples

Skill with typing, use of proper grammar, and use of word processing, file retention, and office automation software
Knowledge of timekeeping policies, acquisitions regulations, procedures, and processes
Knowledge of travel regulations, procedures and processes
Skilled in performing calculations
Ability to direct incoming visitors, phone calls, and mail to appropriate staff

196

Administrative Support Assistant Resume Examples & Samples

Procurement of supplies and services
Personnel management activities such as timekeeping, training and travel arrangements
Property accountability
Preparation of correspondence and reports
Record keeping and file management
Formulate and monitor the annual operating budget of the branch
Business Travel Conditions (TDY) up to 5%
) Consolidating and analyzing data used to develop a budget for an office/organization; OR 2.) Arranging transportation and/or travel for office personnel; OR 3.) Procuring supplies, equipment, and/or materials for an office/organization; OR 4.) Composing correspondence and/or reports using word processing software
Budget & Accounting Support
Personnel & Procurement Support
Clerical & Administrative Support

197

Administrative Support Assistant Resume Examples & Samples

Up to 10% business travel may be required
Skill in Computer Software
Skill in Office Automation Electric Systems
Knowledge of Administrative Functions
Knowledge of Rules/Regulations
Ability to Communicate Verbally

198

Administrative Support Assistant Resume Examples & Samples

Business Travel (TDY) is up to 5 - 10% of the time
Knowledge of office automation support
Knowledge of budget management
Knowledge of administrative support
Ability to communicate

199

Administrative Support Resume Examples & Samples

3-5 years previous receptionist experience preferred
Excellent computer skills with proficiency in Microsoft Office software
Excellent organizational skills and ability to multi task
Good communications skills - both verbal and written

200

Administrative Support Resume Examples & Samples

Assist leader for daily routine works and administration management
Assist leader to edit and work out presentation, report, documents and files
Meeting & events organize and management, including but not limited to schedule arrangement, meeting room reservation and set up
Travel arrangement and support for engineering leaders and employees, such as hotel, tickets booking and car arrangement, payment for expense, claim for executive etc
Car arrangement: coordinate with different engineering teams for car pool arrangement
Provide support for new hire onboarding in terms of computer, seat, VPN, badge, etc
Other ad-hoc tasks assigned by leader and relevant department administrative support or personal assistant if possible
Bachelor’s degree with at least 5 years working experience in executive assistant or executive secretary related positions
Excellent communication at all levels within the company
Good command of English and Mandarin in both spoken and written
Good command of computer skill

201

Administrative Support Resume Examples & Samples

Ensure completion of all site paperwork to company system and requirements. Ensure timely submission of all required site documentation to accounts for the preparation of invoices. Assist in preparation of invoices as required
Control Job and Safety procedures as required
Immigration for the oil & gas industry and to coordinate the utilization and allocation of personell and equipment
Arrange all travel in accordance with company guidelines
Liaise with supervisors during operations to address equipment and consumable requirements, faults and general issues
Ensure timely and accurate reporting
Conduct Pre- & De-Mobilization Meetings
Perform any other tasks assigned by management from time to time
Offshore experience an advantage
Excellent organizational, customer service and communication skills
Must be able to work evenings and weekends as needed for Emergency Travel
Proficient in MS Word and Excel

202

Administrative Support Resume Examples & Samples

Must be able to read, understand and follow work instructions in a safe, accurate and timely manner
Candidates must be proficient in using various types of computer software (Word, Excel. PowerPoint & Outlook, Oracle)
Candidates must demonstrate excellent verbal and written communication skills including grammar and composition
Extended hours and shift work may be required from time to time
Travel to other SGS locations or client location may be required from time to time
Ability to remain at work station for extended periods of time
Successfully passing a criminal background check before his/her first day of employment
Must have and maintain a clean and valid driver’s license

203

Administrative Support Assistant Resume Examples & Samples

5% Temporary Duty (TDY) may be required
Skill in Office Administration
Skill in Communication
Knowledge of Personnel

204

Administrative Support Assistant Resume Examples & Samples

Provide administrative and managerial support to professional and allied health staff
Participates in the management of the Administrative Office by supplying necessary clerical support by performing all procedures/functions promptly
Serves as the primary timekeeper and maintains time and attendance records for all Pathology and Laboratory Medicine Service personnel at the Madison Lab location
The complexity of this position includes balancing a multitude of other surgical pathology areas (including the UWHospital & all VISN12 VHA's) by incorporating the processes, policies and procedures with those inter departmentally including the specialized areas of Electron Microscopy Moh's and Autopsy Services
Directs preparation of recurring administrative reports and assists with special assignments such as spaceutilization, information required for CAP, Joint Commission, and other accreditations
Types confidential documents, transcribes dictation. Responsible for the daily transcription and data entry of all surgical pathology, autopsy and, cytology reports utilizing VISTA
Assists the Budget Clerk in certain budgetary functions and maintaining accountability for contract supplies and services and review of fund control point balances
Receives and distributes mail, prepares routine replies,arranges for travel, maintains departmental calendar
Arranges meetings, types reports, correspondence, meeting minutes and maintains filing system within the established VA standards
Maintains suspense files for reports and correspondence to ensure timely submission. Maintains filing system on all surgical, cytology, and autopsy reports
Incumbent is a purchase card holder and complies with all the acquisition regulations and reconciles purchase card charges within the established time limit
Performs back-up operational tasks such as placing orders for lab supplies and processing invoices for payment
Training

205

Administrative Support Resume Examples & Samples

Secondary school needed
Fluent English speeking
Czech language is required
PC skills - World, Excel, Power point, database
Organizational agility, written communication

206

Administrative Support Resume Examples & Samples

Perform highly complex administrative functions to support the work of an MC or OC member
Perform a lead role in coordinating meetings and events with multiple members of senior most management, other managers or officers
Prepare complicated documents and presentations including those at the Board of Director/senior most management level
Gather data relevant to projects of an MC or OC member.
Assist with research and problem solving on behalf of the MC member or office
May support the consolidation of information and editing of external communications and presentation requests
May perform projects or participate as a team member on projects
Ability to set and deliver on priorities and multi-task accordingly. Independent work style that anticipates needs, proactively resolves problems, and builds strong team relationships
Must have a professional manner as well as a high level of interpersonal skills to handle time-sensitive and stressful situations
Position continually requires demonstrated poise, tact, and diplomacy. Ability to understand and carry out instructions furnished in written, oral, or diagram form
Ability to communicate effectively across business lines demonstrating good judgment and confidentiality. Will consider a combination of education and experience

207

Administrative Support Assistant Resume Examples & Samples

Document Management
Administer incoming / outgoing mail
Complete work orders
Preparation and administration of outgoing correspondence
Maintaining the contract filing system
Meet, greet and escort visitors, coordinating meeting room and other requirements
Provide central contact for site, fielding and redirecting calls where required
Management of courier services
Ensure reactive requests are complied with and completed - provide feedback to Manager
Ensure all associated paperwork is completed and maintained in an orderly and timely manner
Attend training and other meetings as required and to make specific training needs known to line management
Any other requirements of Line Manager

208

Business Analyst / Administrative Support Resume Examples & Samples

Acts as a liaison between component repair and business units by opening and maintaining lines of communication to monitor and improve business unit satisfaction with component repair
Assists with creating reports
Analyzes root cause of all problems
Analyzes data for cost, repair capabilities volumes, etc
Coordinates events and schedules with customers and internal ZS leaders
Supports repair station managers with various reports and paperwork
Gathers data for monthly reporting requirements
Coordinate and distribute all communications as required
Participates in strategic planning for component repair as appropriate
Be able to quickly assimilate business logic, and process requirements as they have been defined
Conducts preliminary investigation for all project requests. Reviews requirements, specifications, test, support and training plans to ensure they are in line with business objectives on projects
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Bachelor’s degree – may consider equivalent technical/analytical experience
2-3 years’ experience in administration and/or analytics
Understanding of aviation/aerospace a plus
Must be able to communicate effectively (written and verbal) with all levels of the organization
Ability to read and comprehend instructions, correspondence, and memos
Able to write correspondence
Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to speak French a plus
Must be able to work well with others and interact professionally with peers and customers
Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

209

Administrative Support Assistant Resume Examples & Samples

467981800
KNOWLEDGE OF OFFICE ADMINISTRATION
SKILL IN PERSONNEL FUNCTIONS
ABILITY TO COMMUNICATE

210

Administrative Support AST Resume Examples & Samples

Serve as first point of contact for TAPS' customers, both in person and via telephone. Explain policies and procedures to all customers. Facilitate customers' parking needs
Accurately record all customer and sales/payment information. Prepare documents supporting sales/payments, return decals, charge adjustments, and revenue refunds
Sell and collect payment for parking decals, permits, and parking citation. Reconcile all transactions on daily
Perform other administrative tasks and special projects (as assigned)

211

Administrative Support Assistant Resume Examples & Samples

To begin, click to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire
DD-214
SF-15
SF-50

212

Program Analyst / Administrative Support Resume Examples & Samples

Provides management oversight and administrative support for a program
Develops plans including budgets, allocations and schedules to meet various operational project requirements for the assigned portion of a program
Conducts in-depth analysis of a wide variety of sources, studies and/or audits as established or planned in the program requirements
Participates in establishing and defining program plan requirements
Coordinates interdepartmental development of program plans and interfaces with other sections and offices
Evaluates, monitors, and reports performance against plans to ensure guidelines meet appropriate procedures and policies
Reports, analyzes and interprets financial and operating data
Minimum of three (3) years of demonstrated experience
Strong analytical, interpersonal, oral and written communication skills
Ability to solve complex problems and work in a team environment
A favorable credit check for all cleared positions
Must have lived in the US at least three (3) of the past five (5) years
Successfully passing a background investigation

213

Administrative Support Resume Examples & Samples

Answering calls
Sending samples domestically and internationally
Maintaining an accurate inventory and replenishing general sample room
Project tracking including multiple logs regarding sample distribution
Project tracking and other assignments as needed
Preparing correspondence and assisting with presentations

214

Administrative Support Resume Examples & Samples

Previous experience in administrative support / customer service roles
Exceptional administrative skills, including strong computer abilities
Ability to work in a fast-paced and sometimes stressful environment
Ability to multi-task, prioritize and toggle between several tasks with ease
Ability to work independently as well as with managers and employees at all levels
Positive, flexible team player. Collaborates with internal and external resources to achieve goals
Ability to maintain a positive and pleasant attitude with customers and coworkers at all times
Demonstrates a positive view of role of service to sales team and customers
Ability to solve problems efficiently, quickly and with empathy
Demonstrates confidence and maturity in client facing situations
Ability to take direction from, and support, multiple managers
Very strong telephone and email skills for both sales and problem-solving functions. Ability to present information clearly, in writing and verbally, and occasionally to a group
Ability to read and interpret documents such as rules, operating instructions and procedure manuals
Ability to respond to common inquiries or complaints from Sales Team, customers, colleagues or members of the business community
Ensure appropriate individuals are notified of Sales Team new hires, address changes, and terminations
Coordinate with Human Resources and ensure yearly evaluations for the Sales Team are processed timely
Relay consumer complaints / inquiries to Field Sales Team
Coordinate monthly trade samples request
Process Trade Show requests
Process vacation requests for the Sales Team

215

Administrative Support Assistant Resume Examples & Samples

Demonstrated ability to work effectively within a multi-task environment
A high degree of organizational and time management skills, with demonstrated ability to organize and plan work. Must be able to work with minimum supervision
Demonstrated ability to perform tasks similar to the duties described above, with excellent attention to detail, accuracy and speed
Excellent written and oral communication skills. Ability to prepare written materials for presentations. A solid foundation in English grammar, spelling and punctuation
Strong interpersonal and communication skills; demonstrated experience with intercultural communication and relationships; ability to establish and maintain working relationships with a diverse group of faculty, staff and students
Ability to use standard office equipment; ability to perform standard arithmetic functions
Excellent computer and technology skills, including proficiency with MS Word and Excel and other standard office software, experience with email and calendaring software; and ability to explain how these skills have been used in current or previous positions
Demonstrated experience working effectively with a diverse population. Experience in the application of bookkeeping and accounting principles; experience with accounting systems such as -Excel and Access database. Familiarity with the HSU/CSU budget system, rules and regulations. Familiarity with PeopleSoft, OBI or similar programs. Demonstrated proficiency with website design and maintenance, graphic design/layout and skills with software necessary to accomplish these goals
Letter of Interest
HSU Employment Application
Contact information for at least three professional references

216

Administrative Support Assistant Resume Examples & Samples

KNOWLEDGE OF BUDGET MANAGEMENT IN AN OFFICE SETTING
KNOWLEDGE OF CONTRACT ADMINISTRATION
KNOWLEDGE OF TIMEKEEPING PROCEDURES
ABILITY TO USE OFFICE AUTOMATION SOFTWARE
KNOWLEDGE OF PERSONNEL RULES AND REGULATIONS

217

Administrative Support Assistant Resume Examples & Samples

Business travel required less than 10% annually
Knowledge of clerical and administrative functions
Knowledge of travel arrangement and personnel management
Skill in data accumulation, analysis, and reports
Skill in the use of office automation tools
Skill in preparation of correspondence

218

Administrative Support Assistant Resume Examples & Samples

Knowledge of Administrative Office Management
Ability to Communicate Effectively
Knowledge of Project Control Management

219

Temporary Tour Department Administrative Support Resume Examples & Samples

Assist with maintaining Itinerary Database for East and West Coast touring offices
Order Trucks from Penske Trucking for all tour needs, Validate, maintain and process prompt payment
Ship, Distribute Accept, sort incoming and outgoing packages track packages received & delivered
Order Credit Card Machines for all tour needs, track, maintain and process bills
Assist with customer service support as needed for product sold at shows
Issues sales orders, sample orders to various departments and clients as well as final invoicing
Assist tour department with weekly and monthly filing
Support all LNM Road Merchandise Manager staff with their needs while on tour
High level of written and verbal communication skills
Must have an interest and understanding of Music current and classic
Able to effectively manage/prioritize various projects at the same time while also being able to complete them in a timely manner
Ability to utilize computer software programs such as Word, Excel, ACT/File maker Pro, and Lotus Notes, Mac OS, SAP, R&R, Counterpoint, as well as internet browsers
Ability to understand instructions quickly
Ability to follow through on projects
Be willing to learn and accept new responsibilities
Must have a positive attitude with a cheerful, upbeat disposition, easygoing demeanor and a great sense of humor
Discretion and confidentiality is essential

220

Administrative Support Resume Examples & Samples

Schedule and organize meetings, company functions, agendas, and calendars
Maintain a high degree of professionalism and quality communication in the operation of the telephone system
General management of office-including ordering office and breakroom supplies and maintaining relationships with various vendors
Manage corporate on-boarding processes, computer hardware/software ordering and set-up for new employee orientation
Create, edit, and proof business documents, slide presentations and spreadsheets
Arrange travel using the company travel booking system
Assist in processing expense reports for select team members
Managing the overall facilities as needed; calling vendors for repairs, scheduling preventative maintenance
Collect, sort and distribute incoming correspondence
Provide support to other departments and management team members as needed
Manage office safety program
Process inbound and outbound mail, packages and products
General tidiness of common areas in the office
Greet and direct visitors and clients
Miscellaneous ad-hoc reporting and special projects as assigned
2-3 years of experience supporting large cross-functional team in a corporate environment; general office administration
Must be able to create/maintain relationships and work effectively and collaboratively at all levels of the organization
High level of customer service to both internal and external customers
Demonstrates the ability to handle multiple projects and changing priorities
The ability to work under pressure and to meet frequent deadlines
The ability to perform assigned or self-initiated activities to a successful conclusion
Must possess excellent interpersonal skills
The ability to work as a team member and independently with little direction
Anticipate needs and exercise mature judgment
Willingness to learn and adapt to new responsibilities
Proactive, self-motivated high performer who emanates a positive attitude and energy
Team player who will deliver results effectively and efficiently utilizing resourcefulness, a sense of urgency and responsiveness
Demonstrated proficiency in Microsoft Office suite including Excel, Word, Outlook, PowerPoint and Project
Experience in energy efficiency/efficient equipment sales and service preferred, but not required
Sharepoint and Microsoft Dynamics CRM experience a plus

221

Administrative Support AST Resume Examples & Samples

Two years of any combination of relevant experience, education and/or certification
Ability to interact well with faculty and staff
Reliability and attendance is necessary
Motivation to assist and have a proactive approach to make the job desirable
Preferred: excellent communication skills, working knowledge of Microsoft Excel, computer and data processing skills, organizational skills, and attention to detail

222

Administrative Support Resume Examples & Samples

Provides interpretation of terms and conditions of contractual obligations
Negotiate contract modifications, follow-up quotations, revisions, terms and conditions with vendors. Responsible for the review and administration of long-term and/or blanket purchase contracts
Responsible for commercial contract issues, negotiations and/or administration of licensing agreements including renewal, new business, invoicing, credit holds, receivable issues and consolidations
Administers contracts in accordance with company and customer policies and procedures, provide interpretation and analysis of contract documents and reviews and evaluates customer requests for changes in or revisions of contracts that involve technical specifications, cost, or schedule impact on the company
Assists in the development of long and short-term objectives to ensure that programs and efforts are directed toward achieving company goals
May initiate corrective action to assure objectives are met. Assists in the establishment and administration of unit policies, procedures and systems
Participates in the development of goals and budgets for area of responsibility
Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors
Exercises judgment in selecting methods and evaluation criteria for obtaining results

223

Administrative Support Resume Examples & Samples

Minimum of 5 years’ experience
Intermediate to Advance Microsoft Office skills
Good to excellent computer skills
Possesses strong communication skills
Able to multi-task and take direction well
Ability to learn programs and processes quickly
Ability to work with all levels of management on projects as needed

224

Administrative Support Assistant Resume Examples & Samples

Knowledge of University procedures and regulations in order to act as a liaison between the Jacksonville and Gainesville Campuses for Faculty and Staff
Knowledge of College, UF and state regulations regarding UF Materials & Supplies items and equipment – specifically the use, storage and maintenance of those items
Proficiency in computer usage and knowledge of word processing software
Ability to function independently on urban satellite campus to coordinate and implement University and College policies and procedures
Ability to apply problem-solving techniques

225

Administrative Support Assistant Resume Examples & Samples

Manages calendars, handles travel arrangements, and organizes corresponding task sheets
Prepares routine correspondence to include donors' letters, answers telephone, and manages the unit reception
Coordinates special social functions as requested by the Director
Assists in scheduling Center-based faculty and Faculty Advisory Council meetings
Bilingual (preferred Spanish/Portuguese) since our office handles visitors and telephone calls from these speaking areas
Ability to organize time including dealing with constant interruptions and prioritize assignments
Ability to work well independently and be able to multi-task
Proficient in Microsoft Office Suite: Word, Excel, Publisher; PowerPoint, Access
Proficient in Adobe Acrobat Pro

226

Marketing & Administrative Support Resume Examples & Samples

Maintaining team website via WordPress
Excellent writing skills are required to produce investment overviews and summaries for offering memorandums
While marketing, InDesign and writing skills are required, the candidate will also need to do various administrative/organizational tasks on behalf of team
Become skilled on the firm's research, technology and marketing tools and provide ongoing training and workshops on the use of these tools
Promote and communicate new company tools, updates, upcoming events and other developments both internally and externally
Assist in the actual utilization of various tools in key proposals and presentations
Assist in the development and implementation of social media and email marketing
Act as liaison with the communications department, to include updating of agent information for various events, coordinate participation and submission of information related to conferences and events, ordering of appropriate materials, web site updates and maintenance, mailings and client list management
Publish regularly scheduled newsletters and informational brochures
Assist with internal and external websites
Assist in database management through the use of Salesforce or another CRM
Excellent communication skills and the ability to develop strong working relationships with both internal and external sources
Strong knowledge of MS Office, WordPress, Adobe InDesign, Photoshop, Illustrator, Publisher and Salesforce
Familiarity with creating and maintaining websites
Strong understanding of marketing principles and practices including social media
Strong writing and editing skills, i.e., spelling, grammar, punctuation
Versatile/flexible with the ability and willingness to take on new responsibilities and tasks as requested
Work-product examples/portfolio preferred

227

Administrative Support Resume Examples & Samples

Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail
Cover phones/calendars for other Admin within the Dept
Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed
Complete and file expense reports in a timely manner, using the Concur expense system
Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software
Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company
Schedule and attend staff meetings, participating as required
Schedule meetings along with domestic and international travel as needed for team
Coordinate facility visits as needed. Manage logistics, agendas and objectives for key executive visits from Corning or international locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc
Coordinate logistics and details for department
Manage confidential and proprietary information with discretion and sound judgment
Manage all day to day tasks and support for all team members are necessary
2 year degree is preferred
Microsoft Office, including Outlook, Excel, Word and PowerPoint used on a regular basis
Proficiency with computers, and ability to learn new software packages
Strong ability to prioritize and organize
Outstanding communication skills to work with a diverse range of people (entry-level to executive)
Strong interpersonal and communication skills, both written and oral

228

Administrative Support Assistant Resume Examples & Samples

Ability to transcribe dictation
Good grasp of English language (grammar, punctuation, spelling)
General knowledge of medical terminology
Knowledge of principles and techniques of effective written and verbal communication
Ability to handle telephone calls in a courteous and efficient manner, including empathy toward ill patients

229

Senior Administrative Support Resume Examples & Samples

Proven extensive experience in supporting senior Managers / Managers
Proven experience in managing complex calendar and travel itineraries
Proactive and innovative in the way that administrative duties are discharged
Demonstrated expertise in MS Office and Outlook softwares
High level of interpersonal skills, communication, pro-active planning and task prioritising
Demonstrable competence in working with a high degree of confidentiality and handling of confidential information
Proven experience of working independently on a wide range of projects, at times with tight deadlines and with ability to act independently under periodical reviews
Proven experience of managing recruitment efforts and associated HR processes
Experience with GSK data, invoicing and booking systems such as Team Sites, CERPS, etc
Experience in interactions with external vendors
Ability to facilitate co-ordination and arrange meetings by e.g. booking rooms, managing invitations, building agendas, taking notes and managing action logs
Ability to work and communicate confidently with senior managers
Effective matrix working across many internal and external groups to facilitate smooth transfer of complex information and/or supporting large offsite meetings/team building events
Knowledge of GSK R&D processes and GSK functional structures and central services
Proactive management of complex calendar and travel itineraries
Support, develop and maintain team sites and other tools to facilitate communication, both within the team and across GSK
Schedule meetings with GSK’s senior management (TA Heads, Platform Leaders)
In Managers absence or when required monitor electronic mail, respond as appropriate and flag any urgent issues
Review of incoming correspondence and independent initiation of appropriate action
Organise larger internal and external meetings and conferences together with travel and accommodation arrangements worldwide
Manage and process expenses for managers and CGT LT team
Assist management of departmental headcount by tracking open vacancies and ensure accuracy and currency of departmental org charts
Provide support for recruitment and induction processes
Provide support for generation of documents, presentations for major events and to support internal Communication activities
Work with other PTS departmental Admin staff to facilitate optimal collaboration and synergies
Use initiative in Managers absence and work closely with management team to progress departmental objectives
Strict professionalism with all confidential resources and information; consequences of actions are detrimental to the business

230

Administrative Support Assistant Resume Examples & Samples

English grammar, punctuation, and spelling
University infrastructure, policies, and procedures
Office methods, procedures, and practices
Be proficient in performing work assignments, to include being receptive to changing policies and work methods
Learn, independently interpret, and apply a variety of complex policies and procedures; be able to identify deviations from applicable policies
Apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions
Perform standard arithmetic functions including tracking and comparing data
Clearly communicate orally and in writing
Work as the front-line contact for the Departments, interacting with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills
Understand, interpret, and communicate procedures, policies, information, ideas, and instructions
Process sensitive and confidential information in a responsible manner
Establish and maintain working relationships and communicate effectively with students, faculty, and staff from diverse backgrounds
Be patient and considerate, but firm and consistent with a wide variety of faculty, staff, and student personalities in potentially contentious situations
Multi-task, prioritize work, tolerate frequent interruptions and accept change
Fluency in standard office support technology systems and software packages, and willingness and ability to learn new software and related skills required to perform job duties effectively
Thorough knowledge of and skill in standard office procedures and practices
Strong orientation to serve students and faculty

231

Office & Administrative Support Resume Examples & Samples

Provides daily administrative assistance including: correspondence, scanning invoices, scheduling vendors, organizing office area and supplies
Monitor visitor access, onboarding and hosting
Support administrative activities as assigned
Plans, prioritizes, and organizes diversified workloads for self and others balancing multiple priorities ensuring that actions are aligned with priorities
Supports meetings and / or community events on site including tours and conference activities
Adheres to a strict policy of confidentiality by maintaining confidentiality at all times
High level of expertise in the Microsoft Office Suite, with particular fluency in Outlook, Excel, PowerPoint, Outlook Calendar, and SharePoint is preferred
Possesses a high degree of poise and discretion
Ability to manage time effectively and prioritize work load
Must have ability to adapt style to diverse cultures and backgrounds

232

Sales Administrative Support Resume Examples & Samples

Provide excellent customer service to Allegion customers in a timely manner while presenting a positive image to both internal and external contacts
Administration of Sales office operations (utilities, phones, supplies, shipments, etc) and sales processes (literature inventory, promotional/training materials, etc.)
Provide planning and coordination support for meetings and training: issue invitations, reserve rooms, order and set up food, and organize and set up training materials
Assist in managing Sales expenses including petty cash and office supplies and equipment purchases. Manage P-Card and/or corporate card purchases and payment processes
Assist with data entry into CRM (Customer Relationship Manager) database, faxing approved quotes to channel partners, and printing and filing quotes
Prepare and provide comprehensive reports to Sales management and the team as required

233

Administrative Support Assistant Resume Examples & Samples

Proficiency in Word, Excel, PowerPoint, E-mail and Internet
Demonstrated, outstanding ability to work under pressure in a busy office with frequent interruptions, changing priorities and short deadlines
Ability to plan, organize and coordinate work assignments
Ability to function under stressful circumstances always maintaining respectful and supportive interactions
Ability to communicate effectively both verbally and in writing. Ability to plan, organize and coordinate work assignments
Strong interpersonal and telephone skills
Beginner to intermediate knowledge of PeopleSoft and SharePoint
Intermediate to advanced knowledge of Microsoft Outlook
Prior UF PCard experience and/or training

234

Third Shift Shipping Administrative Support Resume Examples & Samples

Understand and display the Customer 1st Strategy at all times
Understand the processing and execution of orders, claims, and backhauls
Be able to trace, track, and locate shipments inbound or out bound
Initiate schedules and correspondences with dispatchers, vendors, and buyers
Show a willingness to learn and advance as the job may expand
Communicate with all levels of the business, displaying trust and competency at all times
Ability to work independently as well as be a team player
Must be able to handle multiple tasks concurrently
Strong written and verbal communication skills with the ability to effectively communicate information to all contacts
Strong attention to detail is required
Skill and diplomacy dealing with people
Customer Service Experience
Previous Distribution or Production Experience
Previous Administration Support Roles

235

Administrative Support Assistant Resume Examples & Samples

Experience with Microsoft Office products (Outlook, Excel, Word, PowerPoint, etc.)
Working knowledge of social media platforms (LinkedIn, Facebook, Twitter, etc.)
Understanding of or ability to rapidly adopt productivity tools (Salesforce, Slack, etc)
Ability to prioritize multiple tasks in order to meet competing deadlines
Ability to plan, organize and coordinate work assignments from multiple colleagues
Ability to work independently and make decisions in a quick and decisive manner
Ability to communicate effectively in person, on the phone and in writing
Ability to be detailed, accurate and confidential with work assignments
Ability to maintain effective working relationships with colleagues, faculty and students
Ability to work with people of varying backgrounds

236

Administrative Support Resume Examples & Samples

Execute data entry and validation (according to specifics rules) related to invoices in the SAP system
Filing of invoices
Distribute the invoices with problems to the Technicians
Offer various type of support to technicians in the team
Manage a very high volume of invoices
You must have a high school degree or equivalent experience and a minimum of one (1) to two (2) years of office duties experience
You have the ability to work under minimal supervision
You can execute your tasks with rapidity, have the capacity to deal with a high volume of invoices and assume repetitive tasks
You must have basic knowledge of Excel
You speak French
Experience with SAP is an asset

237

Administrative Support Resume Examples & Samples

Two (2) plus years of secretarial experience or current enrollment in a Nursing Program (LVN/RN)
Ability to work with minimum direct supervision
Excellent English verbal and written communication skills
Able to work effectively as a team member under multiple demands and expectations
Proficient use of PC, Windows and Word Processing
Able to perform general office duties such as typing filing and operating office machines (fax, photocopier, adding machine)

238

Administrative Support Assistant Resume Examples & Samples

Assist the department Chair with the overall management and operation of his/her office by performing a variety of administrative and support duties that require an extensive working knowledge of the University of Florida. Work closely with the Chair and coordinate pertinent interactions that he/she has with the department’s faculty, the Office of the Dean (PHHP), the Office of the Senior Vice President, UF Health administrators, fellow PHHP Department Chairs, and other senior administrators to support the Chair’s institutional responsibilities, including activities with key internal and external constituencies. This involves the acquisition and dissemination of information to aid in the understanding and knowledge of the mission of the Department and College in research, teaching and service, including assisting chair with preparation of publications and annual reports. Serve as a liaison to the department chair in his/her advisory, leadership and governance relationships with various professional associations as needed. This requires a working knowledge of each organization, and their respective function, and interacting on behalf of the department chair with these organizations. Research a variety of complex materials in the process of interpreting policies and rules as they relate to particular inquiries from the general public, accrediting bodies, other PHHP departments, the Office of the Dean PHHP, and University of Florida constituencies as needed
Manage and maintain the department chair’s calendar, which could include but is not limited to confirming appointments, triaging any scheduling conflicts, preparing meeting materials, and organizing transportation. Coordinate all projects and timelines for chair, ensuring deadlines are met and timelines are adhered to. Ensure chair is aware of all department activities. Maintain department calendar(s)
Triage incoming and outgoing communications, including mail/email, telephone, reports, manuscripts and speeches. Assist with the preparation of briefings, presentations, proposals and responses. Assist with academic and/or fiscal reports as needed. Assist chair in preparing faculty annual letters of evaluation. Maintain confidential filing system
Schedule and arrange a variety of meetings, activities and events. In this role, and as dictated by the specific event, duties may include communication with event venue coordinators, participants, creating/managing Doodle polls, scheduling appropriate amount of time, determining appropriate amount of space required, selecting/securing location, arranging parking, distributing materials, monitoring and tracking participation, arranging for meals, drafting agenda (including breaks), and other associated tasks to ensure activity is organized and successful. Attend meetings as requested to prepare draft reports, record Minutes, and/or coordinate associated activities
Schedule and coordinate all travel arrangements and necessary travel authorizations and reimbursement for the department chair. Prepare travel itinerary, make travel and hotel reservations, prepare/process appropriate travel and expense forms, etc. Prepare Conflict of Interest (COI) forms for review/approval as necessary, based on type of travel. Prepare professional leave and travel requests. Process all expenditures/invoices/payments for the department chair (i.e. memberships, subscriptions, licensure requirements, etc.). Primary point of contact between chair, department faculty and other administrative staff for departmental visitors as it relates to travel arrangements, itinerary creation etc. (e.g. seminar speakers, faculty candidates)
Provide back-up support for human resource and fiscal responsibilities in the department
Demonstrated strong customer service skills, excellent interpersonal skills and superior organizational skills
Ability to prioritize effectively, multi-task efficiently, delegate appropriately, and shift priorities quickly
Self-motivated individual with a strong work ethic
Ability to confidentially handle employee and student information
Proficient use of Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Strong Internet skills
Knowledge of standard business formats and styles for letters and business forms
Knowledge of correct spelling, punctuation and grammar usage
Ability to compose correspondence efficiently, effectively and independently

239

Logistical Administrative Support Resume Examples & Samples

Auditing support for PSU and / or data miners (validation of PRP open / closed gaps)
Use ePRG to pull various reports including but not limited to PML, Pink Box, Patient Summary detail, etc
Quality assurance review of submitted forms for PSU
Responsible for keeping the overall calendar of all PSU / QRA activities / interventions including any PSU screening events
Ensure weekly reporting of activities of all PSU / Data mining staff is accurate and timely
Coordinate with mobile screening vendor(s) for completion of FOC
Responsible for end to end process flow and accountable for achieving targets established for their PODS
May coordinate other's activities
Extensive work experience within own function
2 years of healthcare related experience including data entry in a medical office
2+ years of experience working with Microsoft Office Excel, Word, etc
Ability to travel to provider offices
Ability to effectively de-escalate and resolve issues
Ability to exercise sound judgment in the handling of complex inquiries per protocol
Ability to adhere to daily schedules and duties
Strong computer experience (data entry, screen navigation, keyboarding)
Strong desire to work with the elderly
Ability to work effectively in a fast paced healthcare driven environment
Excellent Customer Service voice and demeanor
Excellent demonstration of caring and compassion
Associate’s Degree in healthcare with medical office experience
ICD 9/10 and CPT coding experience
1 year of Managed Care experience

240

Administrative Support Technician Oa Resume Examples & Samples

469351600
Knowledge of principles and practices related to administrative support
Ability to serve as commander's point of contact
Ability to communicate orally
Ability to communicate in writing
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete

241

Administrative Support AST Resume Examples & Samples

Ability to interpret and apply policies and procedures established by the CDE office and the DOCE
Ability to establish priorities
Ability to exercise good judgment in dealing with individuals at professional and non-professional levels
Ability to become proficient in using specific computer software programs (i.e., Microsoft Office, including Excel, Outlook, PowerPoint, and Word)
Ability to become proficient in using the Internet

242

Administrative Support for Manufacturing Engineering Resume Examples & Samples

Administration and maintenance of the Engineering Change Request process, including leading regular meetings to review and ensure all requests are acted upon in a timely manner
Ownership of part master activities, including creation and revision of items and Bill of Materials in ERP (Enterprise Resource Planning) system
Responsible for verifying revision changes and/or other modifications to planning in the ERP system
Support other Manufacturing Engineering activities such as rework and tooling administration
Additional duties to include modifying reports and developing reports in support of shop and Manufacturing Engineering requirements, as well as, other activities required by the business

243

Administrative Support Resume Examples & Samples

Solid time management and prioritization skills
Positive attitude and team player
Detail and service oriented
AS400 experience is a plus

244

Administrative Support Resume Examples & Samples

Monitor process of quoting, sampling and commitment
Administer domestic and direct import customer orders
Submit product quote requests to finished good suppliers via a quoting system
Coordinate sample orders and planogram sets
Enter detailed information in customer portals
Prepare presentations for customer appointments
Prepare and distribute customer and internal commitment letters
Assign and log new item and UPC numbers
Maintain bill of materials and routing status tracking in sales database

245

Administrative Support Assistant Resume Examples & Samples

Manages all forms of communication from executive's office, representing the executive to other University executives, other University offices and outside agencies
Oversees preparation of correspondence and other written material
Ensures all inquiries are routed appropriately and in a timely manner
Maintains the executive's calendar, exercising considerable discretion and judgment as to priorities and effective use of executive's time
Oversees scheduling and coordination of meetings, conferences, and special events, ensuring the executive is prepared through compiling data, statistics, and other information and materials
Coordinates complex travel arrangements for executive, ensuring that all necessary files, materials, and supplies are assembled and prepares the itinerary
Manages daily operation of the office, participating in the development of strategic goals and plans
Develops and enforces office policies and procedures
Interprets requests and helps implement action, deciding whether the executive should be notified of important or emergency matters
Prepares write ups for recommendations for operational and administrative problems
Develops and manages the office budget
Manages the preparation of financial and/or administrative reports, with responsibility for policy interpretations and/or statistical analyses
Manages professional and support staff, delegates assignments and supervises all work assuring the highest quality standards
Manages special projects as directed by the executive
Familiarity with administrative processes, procedures, and systems at the University of Chicago
Previous experience in a higher education institution

246

Q Cleared Administrative Support Resume Examples & Samples

CURRENT DOE Q CLEARANCE
US CITIZENSHIP (NO DUAL CITIZENSHIP)
High School Diploma or Equivalent required; higher education strongly preferred
Working knowledge and demonstrated application of the Y-12 Classified Matter Protection and Control (CMPC), successful completion of CMPC classroom training and information system security officer training
Working knowledge of site procedures concerning the handling of classified or controlled unclassified information
Additional site and job specific training will be required
Prior experience working at a DOE facility

247

Administrative Support Assistant Resume Examples & Samples

This position provides administrative support to the Multiple Sclerosis (MS) Division Chief, faculty in the MS Division and various other faculty as needed. Assists with confidential and routine correspondence, evaluations, reports, and emails
Manages faculty calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Maintains confidential and chronological files, both hard copy and electronic
Arranges travel and accommodations and complete reimbursement vouchers for faculty. This includes arranging travel, lodging and itineraries for candidates and arranging committee meetings as needed
Provides general office support including coverage of main phone lines and support of other staff as determined by workload
Whenever possible support, coordinate or supervise activities related to faculty searches, dignitaries, VIPs, selected invited guest speakers, departmental development, alumni and social events, to include arrangements for catering, invitations, etc

248

Administrative Support Assistant Resume Examples & Samples

Primary responsibility for the Data Base (CPTIS) including but not limited to: data entry of client information/ staff service provision; Communicates with data base authors and updates required information in data bases; Train and develop expertise in the data base systems utilized for reporting client information directly in the CPTIS system in Tallahassee; Train and develop expertise in newest software required by this division for billing and accounting purposes
For Medical staff: Maintains Crimes Compensation records; Secures medical services by professionals for on-call scheduling. Orders medical supplies and maintains supplies for the sexual examination rooms. Maintains evidence (from sexual abuse examinations) collections and ensures chain of evidence
Provides secretarial support for the CPT staff; Obtains statistics and pertinent information required for program reports; Assists professional staff for legal proceedings (depositions, subpoena, and trial scheduling). Coordinates case files in compliance with best practices for professional staff. Trains, becomes fluent and participates in performance requirements for all UF First Coast CPT staff and the contracted funders and community partners
Assists Program Coordinator with general office duties and special projects as needed for the programs in the Division of Child Protection and Forensic Pediatrics to be in compliance with timeliness and contract standards for contracted agencies. The agencies include the Department of Health's Children's Medical Services, the Office of the Attorney General, the Monique Burr Foundation, and the City of Jacksonville. Coordinates trainings and materials for special projects as needed by the Medical Director, Division Chief, Program Coordinator and Team Psychologist

249

Administrative Support AST Resume Examples & Samples

Significant program support experience
Experience in supervising student assistants
Experience with Microsoft Office and Access
Programming or event experience
Familiarity with correspondence related tasks, such as mail merge and address labels
Familiarity with University of Florida (UF) policies and procedures
Familiarity with PeopleSoft
Ability to organize information
Ability to assist in research/assessment activities
Willingness to attend training and learn UF PeopleSoft applications
Energetic, helpful, and welcoming personality
Professional demeanor and attitude

250

Certificate Administrative Support Resume Examples & Samples

Display high energy, passion and a positive attitude
Assign a high priority to customer service excellence and understands the value of customer satisfaction in driving success
Support the organization’s key priorities
Provide general support to Certificate Change, Reinstatement, Claims and Certificate Administration Teams
Perform changes to beneficiary files
Review inquiry/service request to determine information or action requested
Respond to urgent Member/Agent requests within established parameters
Send out requested forms and correspondence
Provide correspondence copies to agents
Prepare and provide illustrations to producers or members as and how requested
Manage Producer Updates
Update contact information as provided
2 -3 years office administration experience, preferably in insurance
Knowledge of MS Office, in-house developed Microsoft Access applications, CICS, CRM, TSO,
Vantage CAPSIL, OCLI, IPPS and CRM
Ability to adhere to established Service Level Agreements with the other departments
Self-directed and ability to work autonomously with little supervision, including the ability to make responsible decisions within parameters provided by Manager
Outstanding organizational skills in order to compile and organize large volumes of documents
Ability to meet tight deadlines in a fast paced environment while maintaining a keen attention to detail
Ability to work under pressure and demonstrated ability to multi-task with the flexibility to respond to constantly changing needs. Must be able to prioritize workload and balance requests
Demonstrated written skills in order to provide letters and other documents
Strong interpersonal and communication skills to be able to interact with all levels of the organization, liaise with members/agents, and promoting and developing harmonious working relationships
Must be forward thinking with the ability to anticipate problems and/or suggest solutions
Understanding of how this job relates to other Foresters Financial support areas and the field

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