Senior Administrative Associate Resume Samples

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L Kassulke

Lynn

Kassulke

83112 Hodkiewicz Motorway

Dallas

+1 (555) 671 7128

83112 Hodkiewicz Motorway

Dallas

Phone

p +1 (555) 671 7128

Experience Experience

San Francisco, CA

Senior Administrative Associate

San Francisco, CA

Reichel-Champlin

San Francisco, CA

Senior Administrative Associate

Provide assistance to managers as requested which may include special projects, preparation of letters, field support, etc
Manage the interview and onboarding process for new employees. Manage departmental office-space planning
Maintain the professional and personal calendar for the Director. Schedule appointments and meetings with lab staff, University faculty, students, media, external professionals and administration. Coordinate travel for the Director and laboratory staff. Prepare expense reports and maintain detailed expense records
Provide administrative support to the Sales and Marketing function including Export/Import compliance, trade shows, price lists, promotional items, process administration, equipment and shipment tracking
Coordinating and Scheduling sub-team off-sites and onsite meetings, including arranging offsite meeting locations/logistics, preparing meeting rooms, arranging catering and AV equipment, etc
Evaluate and encourage process improvement to provide effectiveness and enhance service delivery
Teamwork and collaboration – Creates an atmosphere of openness and trust; collaborates; offers support and encouragement

Dallas, TX

Senior Administrative Associate REQ

Dallas, TX

Pouros, Balistreri and Gutmann

Dallas, TX

Senior Administrative Associate REQ

Time Administrator overseeing accurate time reporting
Perform diverse administrative duties, often of a confidential nature
Maintain and coordinate calendars, schedules and travel plans
Research, coordinate, assemble material and data for meetings, appointments, special projects and other functions
Monitor projects, assignments and requests to track status and ensure completion within set deadlines
Sense of teamwork is imperative and will work closely with the other department administrative support to maintain proper support and coverage
Perform administrative duties requiring thorough knowledge of the department's and Corporate policies, practices and procedural information, i.e., letters, visual aids, reports, spreadsheets, etc

present

Chicago, IL

Senior Administrative Associate, Claims

Chicago, IL

Toy LLC

present

Chicago, IL

Senior Administrative Associate, Claims

present

Provides support to compliance-related work, to include records retention, reconciliation, and auditing work
Coordinates travel arrangements, ensuring efficient usage of time. Manages small to large scale event planning. Processes related expenses
Sorts, screens, and distributes incoming and outgoing mail; prepares photocopies, and operates a variety of office equipment. May order and maintain supplies
Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc. Assists with new hire setup/onboarding and training coordination. May act as office/department safety contact and provide support to business continuity work
Arranges meetings and conferences, schedules appointments and performs other duties related to maintaining one or more individual calendars. Ensures materials are prepared and distributed, and handles any related logistics
Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving
Compiles, updates, organizes and/or analyzes moderately complex information for inclusion in huddle boards, reports, budgets, presentations and/or customer packages; prepares charts, graphs, or other presentations of varying complexity

Education Education

Bachelor’s Degree in Discretion

Georgia State University

Bachelor’s Degree in Discretion

Skills Skills

Provide project and administrative support to business practice groups and assistance in operational areas including, front office, conference and catering services, production, mail room and workspace reservations and confirmations
Develop and edit letters, reports, newsletters, vendor registrations, project resumes and proposals in Microsoft Word using mail merge and various styles with multiple page layouts, headers/footers
Prepare, edit and format PowerPoint presentations and Excel spreadsheets using advanced features and functions including look-up and pivot tables, subtotals and sorts, and financial and logical functions and charts/graphs/tables
Create, edit and format .pdf files using Adobe Professional
Prepare and manage various office and business unit reports including data compilation, analysis and reconciliation
Research and document information using various Internet search engines and research sites
Plan, coordinate and participate in client or internal meetings, webcasts or conference calls, including scheduling and communication, maintaining information and preparing and distributing materials, taking minutes and following up on action items
Coordinate business unit networking events, conferences and seminars
Provide assistance as it relates to planning and preparations for speaking engagements and committee involvement, including creation and preparation of written and spoken materials
Provide calendar management for business unit meetings, including administration, scheduling, communication, and follow up activities

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Senior Administrative Associate Resume Examples & Samples

4+ years of experience as an Administrative Assistant within a large corporation (financial services background helpful)
Advanced proficiency with Word, Excel, & PowerPoint
Proficiency with Lotus Notes and Visio preferred
Ability to identify/anticipate needs and proactively provide support
Attention to detail, high level of initiative and motivation
Ability to work for several individuals and as part of a team
Ability to meet deadlines and work with minimal supervision
Strong communication skills (written & oral)
Ability to handle multiple simultaneous, time-sensitive projects
Ability to maintain confidentiality in all matters

Senior Administrative Associate Resume Examples & Samples

Monitor email and organize for action, reading, approval or filing
Manage calendar on a daily basis ensuring manager is prepared for all meetings with material, attendee and location information
Coordinate meetings with varying levels of staff, business partners and senior executives; arrange, compile and assemble materials as need
Manage general travel arrangements as well as registrations for offsite meetings and conferences
Prepare and submit expense vouchers for approval / reconcile corporate card account
Identify and report Gift & Entertainment activity
Prepare spreadsheets and/or PowerPoint presentations of moderate to significant complexity
Manage data activity through PruForce to produce reporting / document prospect, client, advisor activity
Provide administrative support for large conferences as needed, including but not limited to travel arrangements, shipping, expense processing and the production of printed materials
Support management with Business Administration activities as outlined in the S&SR Management Handbook
Act as the delegate for submissions from the teams on a variety of activities requiring managerial review and approval
Provide back up support to other administrative associates in the department as needed
5+ years of administrative, or project management experience preferably in the Retirement or Financial Services industry
Demonstrated experience in managing multiple deliverables simultaneously in a fast-paced environment
Ability to work independently and within a team to meet deadlines and prepare materials with a high degree of accuracy
Must be highly organized, detail-oriented, proactive, resourceful, and able to exercise sound judgment
Advanced level of proficiency in MS Word, PowerPoint, Excel, and working knowledge of Visio
Ability to maintain confidentiality and professionalism at all times

Senior Administrative Associate Resume Examples & Samples

Strong project coordination, organizational and time management skills
Process oriented, accurate and quality focused with the ability to handle and prioritize multiple projects and tasks to proactively respond and keep business leadership apprised of critical issues
Excellent analytical skills to identify and report trends and make recommendations in collaboration with others
Results and profit-oriented with the ability to balance other business consideration; capacity for rendering objective business decisions

Senior Administrative Associate Resume Examples & Samples

Exercise a high degree of discretion, technical competence and office administration ability
Intermediate to advanced level of expertise in Microsoft Word, PowerPoint, Excel, Adobe Professional, Outlook, and web based applications are required. Ability to learn various other programs and applications as necessary and/or required
User expertise of office technology equipment such as videoconferencing, multi-functional devices and LCD projectors
Desire to leverage technology to solve business problems
Ability to work some overtime as needed around peak business periods and project schedules
Reliable and dependable with an excellent attendance and punctuality record

Senior Administrative Associate Resume Examples & Samples

Five years or greater administrative support and project work experience working in a professional services and/or consulting firm environment is required
Extensive administrative background and technical competence with experience writing communications, reviewing documents for quality assurance and managing projects from start to finish
Intermediate to advanced level of expertise in Microsoft Word, PowerPoint, Excel, Adobe Professional, Outlook, and web based applications are required. Expertise in Visio and SharePoint 2013 is preferred
Knowledge of financial and accounting terminology is strongly preferred
User expertise with office technology equipment such as videoconferencing and multi-function devices
Ability to coach, teach and guide others on processes and utilize both technical and interpersonal skills to assist clients

Senior Administrative Associate Resume Examples & Samples

Develop, edit and format correspondence, letters, presentations, proposals, spreadsheets, .pdf files using Adobe Professional and newsletters including coordination of distribution
Facilitate invoices and expense reimbursement forms through coding, approvals and to accounts payable for processing
Utilize tracking systems to ensure all time and materials are recorded, project work is prepared and tracked, and project instructions and client interactions are fully documented
Intermediate skills in Microsoft Word, Excel, PowerPoint, Adobe Professional, Outlook and web based applications are required. Working knowledge of CRM, SharePoint and Concur is preferred
Strong business writing skills, including composition, proofing and grammar
Ability to build strong working relationships at all levels, internal and/or external to the organization
Strategic awareness and business acumen skills

Senior Administrative Associate Resume Examples & Samples

Maintain the professional and personal calendar for the Director. Schedule appointments and meetings with lab staff, University faculty, students, media, external professionals and administration. Coordinate travel for the Director and laboratory staff. Prepare expense reports and maintain detailed expense records
Coordinate with development and communications staff to help organize VIP visits/meetings and Institute events
Organize searches for faculty candidates; coordinate the scheduling and logistics for faculty candidate and post-doctoral fellows interviews. Assist with the on-boarding of new laboratory employees
Prepare correspondence and reports requiring some understanding of technical matters; respond to routine and non-routine inquiries using standardized policies and procedures. Update and maintain documents pertaining to the laboratory including travel and lab meeting schedules
Provide administrative support for grants
Performs other administrative duties and special projects as required in support of the executive
Knowledge and experience in using personal computers and Microsoft Windows, as well as experience working in a complex PC network environment. Experience with Microsoft Outlook, Word and Excel
The ability to multi-task and successfully work in a busy and active environment
The ability to hear and communicate with others in a clear, understandable, and professional manner on the phone and in person
The ability to interact effectively with peers, executive and medical staff, vendors and other customers in a manner that represents Children's Research Institute positively
The ability to work on multiple projects and to establish appropriate priorities
The ability to recognize and safeguard confidential information

Senior Administrative Associate Resume Examples & Samples

Maintaining regional and programmatic filing systems and databases to ensure and report deadlines, commitments and services provided
Maintaining calendar of immediate supervisors and activity of field staff recording, ensuring and reporting deadlines, commitments, and services provided
Streamlining communication including coordinating the daily and/or routine flow of deliveries, mail, incoming calls, messages, faxes, etc
Ensuring timely, accurate and appropriate dissemination of critical information
Creating, typing, and editing correspondence and other written materials including newsletter, memos, reports, etc
Ensuring internal and external customers are informed about corporate activities, events, policies and procedures, and other customer support as needed
Providing logistical support for projects and events including meeting preparation, minutes, task management, and other assigned duties
Maintaining accurate records of expenses including preparation of payment documentation and inventory/supply
Other job related duties as assigned

Senior Administrative Associate Resume Examples & Samples

Schedule and coordinate conference calls, appointments, meetings on and off-site, and interviews; maintain calendar agenda and schedule appointments prioritizing and negotiating to accommodate changing priorities; keep management informed as to commitments; maintain and order department office supplies and equipment as required; arrange for maintenance of office equipment as required; assist with visits by customers and other guests with refreshment and meal arrangements
Handle various administrative duties including mail and package distribution, answering phones, and photocopying
Draft correspondence of a general business nature or independently compose from marginal notes
Make decisions and take action on behalf of managers supported during their absence, using initiative and judgment to see that opportunities requiring attention satisfy customer (both internal/external) requests
With limited direction, create spreadsheets, charts, technical illustrations, graphics, and text for presentations using Microsoft software (PowerPoint, Excel, Word, etc.)
Organize, maintain and assume custodial responsibility for management documents, files and records which may be highly confidential
Arrange travel itineraries, both domestic and international
Process expense reports and department invoices as needed
Assist with new hire set up, work with IT and Telecommunications to initiate computer and phone installs; request shared drive access; business cards, webex, conference number
Acts as Global HR Operations Safety Coordinator
Take on special projects as assigned
Must be conscientious, well organized, and flexible
Must be tactful and diplomatic, as well as have excellent interpersonal skills
A minimum of 4 years administrative or office support experience
Proficient in Microsoft Office (Word, Excel, PowerPoint) and email systems experience
Associate Degree in Secretarial Science, Business Administration, Human Resources or equivalent knowledge gained through specialized course work and work experience
Administrative support in a HR department is desired

Senior Administrative Associate Resume Examples & Samples

Acts as the departmental "go-to-person" for general operational or administrative questions or other inquiries
Streamlines and reduces unnecessary administrative or operational burdens from managers
Assists the assigned team in various administrative or operational activities such as coordinating, scheduling and preparing for meetings or presentations, gathering information and/or conducting analyses needed for the department's work, formatting or editing departmental materials, presentations or other documentation, channeling communication between the department and other GNE groups, etc
Responsible for maintaining a fully accurate and up-to-date departmental roster, complete with all employee and other key departmental information
Ensures assigned team has the most current office equipment and materials at all times and appropriate to the team's work
Supports managers and team in coordination and ongoing management and communication with any external vendors
Coordinates and schedules travel, accommodation and other requirements
Discretion with sensitive/confidential and proprietary information
Critical to be able to interact professionally and collaboratively with other administrative professionals within MCCO and across the organization
Business travel, by air or car, may be required for internal and external business meetings
Communication – Listens well; expresses ideas fluently and logically; is open to input and can be depended on for truthfulness
Teamwork and collaboration – Creates an atmosphere of openness and trust; collaborates; offers support and encouragement

Senior Administrative Associate Resume Examples & Samples

Maintain multiple complex calendars to include reducing conflicts and accommodating high priority commitments
Facilitate communications on behalf of the team ensuring key information is proved clearly, quickly and accurately at the appropriate time
Plan, schedule, and coordinate onsite/offsite meetings to include audio and video conferencing
Coordinate travel and conference attendance
Process Invoices, payments, and expense reports using standard corporate applications
Build and maintain strong collaborative partnerships. Makes productive contributions, identifies concerns, gaps or opportunities and offers relevant recommendations and suggestions
Solve problems and make decisions within general parameters set by one’s managers
Exercise sound judgment and discretion of sensitive/confidential information
Maintain standard Development tracking tools utilizing computer and software applications
Highly skilled using Microsoft Office Suite
Participate in and support a variety of projects
Serve as a resource for the department staff and administrative teams
Provide back-up coverage for AP team members
Strong customer focus and team participation

Senior Administrative Associate Resume Examples & Samples

Providing backup support to other department admins as needed, and assisting with large department meetings and off-sites
Ensuring all peripherals are in working order (printers, copier, faxes etc)
Managing distribution lists and share drive access
Handling sensitive/confidential and proprietary information
Maintaining file system and preparing reference documentation
Arranging travel
Photocopying, printing, collating
Creating/updating mailboxes, mail screening and distribution

Senior Administrative Associate Resume Examples & Samples

Assists the assigned team in various administrative or operational activities such as coordinating, scheduling and preparing for meetings or presentations, gathering information and/or conducting analyses needed for the department's work, formatting or editing departmental materials, presentations or other documentation, channeling communication between the department and other Genentech groups, etc
Responsible for updating and maintaining the Portfolio Marketing and Pipeline Team’s internal web portal
Ensures the team has the most current office equipment and materials at all times and appropriate to the team's work
Supports manager and team in coordination and ongoing management and communication with any external vendors
Complies with all laws, regulations and policies that govern the conduct of Genentech activities

Senior Administrative Associate Resume Examples & Samples

Effective task planning and coordination abilities, including a proven ability to multi-task under pressure and deadlines
Minimum of two years of related experience
Experienced at using standard office software applications, such as Outlook, Microsoft Office (proficient in WORD, PPT and EXCEL), appropriate for the function supported
Responsive to deadlines, detail-oriented, and able to prioritize multiple tasks
Excellent communication and interpersonal skills. Good sense of humor, “plays well with others”
Applies acquired job skills and company policies/procedures to complete assigned tasks that are typically semi-routine in nature
Quick learner and able to work proactively and independently on most tasks, following established guidelines
Requires instructions only on new assignments
5-10% local travel

Senior Administrative Associate Resume Examples & Samples

Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc
Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data
Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards
Arranges travel for the team or department; completes expense reports in a timely manner
Collects, reviews, enters, and formats accurate data into spreadsheets, databases, and other electronic tools
Interfaces and communicates with internal customers; directs people to the appropriate resources
Researches solutions and responds to email and phone inquiries with guidance and review from direct supervisor
Prepares documentation for payment of vendors, consultants, and suppliers; after review by direct supervisor, submits documentation and enters requests for payments into accounting system; responds to inquiries from accounts payable and payees
Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities
Develops a strong network within the department; draws on network to answer questions and successfully execute responsibilities
Demonstrates confidentiality in execution of all responsibilities
High school diploma/GED required. Associates degree preferred
Minimum 5 years of relevant work experience, or equivalent combination of training and experience
Strong PC literacy with intermediate skills in Microsoft Outlook, Word, Excel or PowerPoint

Senior Administrative Associate Resume Examples & Samples

Type and proof complex documents in Word including advanced formatting and editing based upon redlines
File management (paper and electronic)
Prepare PowerPoint presentations including advanced formatting and editing with minimal attorney guidance
Manage multiple heavy calendar schedules, proactively anticipate and/or resolve meeting conflicts
Ensure attorneys are prepared for pending meetings (materials)
Coordinate and arrange travel
Project management including meeting logistics/catering, and the coordination of small to large scale cross functional projects involving a high level of complexity
Research and identify resources
Maintain attorney desk references
Manage relevant distribution lists and org charts
Be the point of contact for supported attorneys
Ability to learn internal computer and database systems for contracts, regulatory filings, etc
Handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information

Senior Administrative Associate Resume Examples & Samples

Bachelor degree in business administration or related field and two years of direct experience
Experience supporting a finance function; budgeting, reconciliations, journal entries, and knowledge of best practices
Familiar with multi-line phone and general office equipment
Experience arranging travel with complex schedules and international
2-4 years progressively responsible experience in an administrative support role

Senior Administrative Associate Resume Examples & Samples

Assist in processing field payroll
Assist service operations and/or business development when requested
Ability to lead others
Familiarization with service operations and/or business development

Senior Administrative Associate Resume Examples & Samples

General Secretarial/Administrative support duties, including managing calendars, receiving visitors, expense reporting, intranet team sites, organization charts, and processing information through company systems
Heavy candidate interview scheduling and meeting room support
Simultaneously coordinate and perform multiple tasks in support of departmental function
Prioritize activities and balance the support of several senior staff members/departments
Complete work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills
Schedule complex, multi-leg and international travel
Handle confidential information in a professional manner
Effectively communicate with Merck executives and internal/external clients both on-site and across the Merck network
Coordinate special projects and events within the division/area
Minimum of (8) years Administrative Assistant experience
Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
Experience processing: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP
Outstanding communication and people skills

Senior Administrative Associate Resume Examples & Samples

Extensive and complex calendar management, coordinating meetings and events (including site Health Authority inspections, internal audits, and other company meetings)
Handle correspondence that is sensitive and confidential in nature
Preparation of materials for key departmental / site meetings such as Quality Council, PMO, Investigation Review Board, and Town Halls
Maintain and organize office operations and execute tasks such as
Minimum of a high school diploma and more than 5–8 years related experience
Minimum of 2 years’ experience at Administrative Associate level or comparable experience
Secondary education (partial or degree) and/or professional certifications are preferred
Advanced skills in Microsoft Office including Word, Excel, PowerPoint, OneNote, and SharePoint
Demonstrated effectiveness with the ability to work independently in a fast paced environment
Strong organizational skills; ability to multi-task and adapt quickly to competing priorities while remaining focused and detail-orientated
Possess a high level of energy, strong work ethic, resourcefulness and flexibility
Ability to complete work with limited degree of supervision
Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met

Senior Administrative Associate Resume Examples & Samples

Minimum of five years of related experience. Proficient use of Windows, Microsoft Office (Word, Excel, and PowerPoint), and Outlook 2013 is required
The ability to compose a customer-quality PowerPoint presentation is a plus
The ability to use a computer with tele-presence equipment for meetings that span multiple locations is preferred
A college degree is a plus

Senior Administrative Associate Resume Examples & Samples

A minimum of a High School Diploma, GED, or equivalent is required. An Associate’s Degree is preferred
A minimum of five (5) years of experience in an administrative assistant capacity is required
Administrative experience supporting the Sr Director/Executive level is required
Strong organizational skills and excellent written and verbal communication skills are required
Exceptional customer and employee focus is required
Strong computer skills working with Microsoft Office programs (Word, Excel, PowerPoint, Outlook, WebEx, etc.) are required
The ability to maintain confidentiality and professionalism is required
The position requires strong business partnering skills and the ability to leverage internal relationships to complete tasks and schedule meetings
Must possess the ability to continually shift competing priorities while adhering to deadlines
This position may require up to 15% travel.Administration

Senior Administrative Associate Resume Examples & Samples

General secretarial/clerical/administrative duties
Budget management
At the direction of lawyers or paralegals, word processing of complex legal agreements
Maintaining calendars, including scheduling of international and domestic travel
Supports the use of department document system and area Team spaces
Effectively interacts with Merck executives and internal clients both on-site and remotely to maintain workflow
May coordinate special projects within the division/area, including contract management projects
Three (3) or more years of Administrative Assistant experience
Expert computer skills using MS Word to prepare complex legal documents, including creating tables of contents, automatic paragraph numbering, and cross-referencing of agreement provisions
Intermediate or advanced computer skills using other MS Office programs (MS Outlook, Excel, Power Point, SharePoint) and operation of other peripheral devices
Documented experience as a strong performer in your current and past positions
Extraordinary attention to detail, teamwork, flexibility, and the ability to exercise good judgment in decision making
SAP experience processing expense reports, purchase orders, payment requests
Contract management and administration experience
Advanced education or certification such as Certified Administrative Professional, Project Management Professional, Professional in Human Resources or related certification

Senior Administrative Associate REQ Resume Examples & Samples

Perform diverse administrative duties, often of a confidential nature
Screen visitors, calls and incoming correspondence and refer to appropriate personnel
Research, coordinate, assemble material and data for meetings, appointments, special projects and other functions
Monitor projects, assignments and requests to track status and ensure completion within set deadlines
Sense of teamwork is imperative and will work closely with the other department administrative support to maintain proper support and coverage
Time Administrator overseeing accurate time reporting
Reconcile monthly P-Card statements with appropriate invoices for Director approval
Refer and track all customer complaint letters sent to the office of Director Customer Service & Large Customer Support
Collect agenda items for monthly meetings and create agenda
Compose correspondence and reports
Work independently on assignments
Assign action items as appropriate and track work assignments to ensure timely completion
Prepare expense statements
High school diploma and 5 to 7 years administrative experience or Bachelors' degree
Attention to detail, ability to handle multiple tasks, meet deadlines and work under pressure with a high degree of accuracy

Senior Administrative Associate Resume Examples & Samples

Manage multiple calendars and schedule meetings, large and small, for which scheduling conflicts are common. Arrange, coordinate and support meetings, and events
Coordinate complex domestic and international travel arrangements, prepare expense reports, manage PCard purchases and reconciliation
Coordinate offsite events, training sessions and seminars, handle VIP and special guest arrangements
Manage the interview and onboarding process for new employees. Manage departmental office-space planning
Manage capital equipment and software purchases, assist in special projects, filing, photocopying and distributing documents and generally providing assistance as necessary
Providing backup to other departmental support staff
Attend and actively participate at staff level meetings as required, coordinate/publish agenda and minutes from meetings
Integrate and actively participate in administrative associate team meetings and projects as requested
Generate, disseminate and maintain documents and information. Develop, implement and evaluate department work processes and procedures
Order department office supplies, maintain photocopying equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information, fully utilize PC and software applications

Senior Administrative Associate Resume Examples & Samples

Partners with Director and other staff to maximize the efficiency of the work group for the SSC
Exercise independent judgment and discretion with sensitive, confidential and proprietary information
Attend and actively participate at leadership and staff level meetings as required, coordinate/publish agenda and minutes from meetings
Schedule and coordinate staff onsite/offsite meetings; create and prepare presentation materials; assist with special projects, and schedule travel for staff
Manage the interview and onboarding process for new employees and contractors
Manage departmental office-space planning and serve as the lead for the SSC
Order department office supplies, maintain photocopying equipment, order catering and other supplies for a variety of meetings and events, greet visitors, disseminate information
Manage daily check deposits for SSC
Manage multiple schedules with heavy calendaring of global meetings and travel

Senior Administrative Associate Resume Examples & Samples

Must be able to respond independently to daily issues that arise
Possess a strong knowledge of the organization and resources available to facilitate various activities
Take a proactive role in anticipating needs and taking on additional responsibilities
General administrative duties such as filing, document formatting, document conversions and comparisons, printouts, photocopying, scanning, creating binders, mailings, etc
Complete and submit expense reports for reimbursement, and reconcile credit card statements
Coordinate Meetings: Ensuring meeting requirements are met, demonstrating knowledge about the Company’s meeting collaboration tools (MS Lync, video-conferencing, conference calling) & following up after meetings for action items
Prepare agendas and arrange meeting logistics, both on- and off-site
Handle calendar and schedule, managing competing demands
Manage travel arrangements including air, hotel, ground transportation, directions, and all other travel logistics as required
Preliminary drafting and editing of letters, memoranda, presentations, and contracts; proofread; copy and distribute documents
Receive, screen and place telephone calls. Answers questions relating to office operations and established policies and procedures
Order and maintain office supplies
Assist with the setup and onboarding of new hires
Bachelor’s degree preferred or equivalent experience
Knowledge of standard office administrative practices and procedures
Demonstrates initiative and is proactive – able to work independently, anticipate needs and be forward- thinking
Strong attention to detail and analytic skills
Outstanding organizational skills and the ability to meet deadlines
Ability to perform various tasks quickly and simultaneously under the pressure of deadlines
Exceptional time management and prioritization skills
Strong problem solving and follow up skills
Strong interpersonal skills; ability to establish and build partnerships with all levels of the Legal Department, management and business partners
Important to be a team player, collaborate and to possess good judgment
This position requires an independent, well-organized self-starter who is highly detail-oriented
Experience in the consumer products or manufacturing industries is preferred

Senior Administrative Associate Resume Examples & Samples

Minimum 8 years Administrative Assistant experience
Exceptional organization and time management: ability to handle and prioritize a large number of simultaneous assignments for multiple people and programs with competing deadlines
Outstanding interpersonal skills and ability to engage effectively with Merck executives, internal and external stakeholders
Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other Merck/MSD internal systems
Advanced knowledge of Budget & Expense system in SAP (Systems, Applications, and Products) and experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as run reports within SAP
Demonstrated understanding of Merck policies and procedures
Good judgment and discretion, handling of sensitive documents with confidentiality
Event, meeting planning/coordination experience
Independent judgment and problem-solving skills
Advanced clerical/administrative abilities with a history of strong performance
Experience dealing with individuals from diverse backgrounds

Senior Administrative Associate, Claims Resume Examples & Samples

Answers, screens and routes telephone calls. Resolves administrative problems and answers inquiries. Greets and directs visitors, as appropriate, concerning activities and operations of department/ division
Arranges meetings and conferences, schedules appointments and performs other duties related to maintaining one or more individual calendars. Ensures materials are prepared and distributed, and handles any related logistics
Compiles, updates, organizes and/or analyzes moderately complex information for inclusion in huddle boards, reports, budgets, presentations and/or customer packages; prepares charts, graphs, or other presentations of varying complexity
Coordinates travel arrangements, ensuring efficient usage of time. Manages small to large scale event planning. Processes related expenses
Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc. Assists with new hire setup/onboarding and training coordination. May act as office/department safety contact and provide support to business continuity work
Receives and responds to correspondence (some of which may be confidential); proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness
Provides support to compliance-related work, to include records retention, reconciliation, and auditing work
Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving
Sorts, screens, and distributes incoming and outgoing mail; prepares photocopies, and operates a variety of office equipment. May order and maintain supplies
May administer programs, projects and/or processes specific to the business area supported
Ability to apply intermediate administrative skills and demonstrate a general understanding of business operations to perform duties that are routine and non-routine at times
Highly effective interpersonal skills (particularly tact and diplomacy), organizational and communication skills required to resolve most problems and only escalate the most complex issues
Ability to exercise judgment to shift priorities, organize multiple tasks simultaneously, and work with minimal direction on most tasks
Intermediate skills required for using software applications (MS Office) to create both standard and complex exhibits, presentations, reports, spreadsheets, etc
Typically requires at least 2 to 4 years of administrative experience, which may include successful completion of an administrative assistant certificate program