Administrator / Receptionist Job Description
Administrator / Receptionist Duties & Responsibilities
To write an effective administrator / receptionist job description, begin by listing detailed duties, responsibilities and expectations. We have included administrator / receptionist job description templates that you can modify and use.
Sample responsibilities for this position include:
Administrator / Receptionist Qualifications
Qualifications for a job description may include education, certification, and experience.
Education for Administrator / Receptionist
Typically a job would require a certain level of education.
Employers hiring for the administrator / receptionist job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Associates, Business, Administration, Business/Administration, Accounting, Communication, Technical, Education, English, Marketing
Skills for Administrator / Receptionist
Desired skills for administrator / receptionist include:
Desired experience for administrator / receptionist includes:
Administrator / Receptionist Examples
Administrator / Receptionist Job Description
- Covering the main reception when required, with the expectation to cover lunch breaks
- Setting up meeting rooms as requested for both staff and clients, making sure that refreshments are provided
- Undertaking mail room duties as required including accepting any incoming mail, food deliveries
- Various administration and front of house duties as requested by the management team
- Manage part-time staff to ensure regulation of workload and efficiency
- Work flexibly within an agreed number of hours of work to maintain the most appropriate level of service provision
- Participate in PDP, training and supervision processes
- Keep abreast of developments in services, legislation and practice relevant to the client group
- Undertake other duties appropriate to the grade of the post
- Receives, sorts and routes mail to appropriate staff
- Executive Receptionist will provide professional assistance into an executive lobby of a well-known financial institution in Manhattan, NY
- Some AV skills would be preferable alongside a basic knowledge of IT although training will be provided
- Previous experience within a similar office administration environment, having undertaken some of the same duties
- Strong customer service skills, with a pro-active mindset and good attention to detail
- Good teamwork skills the ability to work independently
- Friendly and bubbly with excellent communication skills
Administrator / Receptionist Job Description
- Maintaining accurate Accident Reporting
- Manage office and conference services
- Maintaining open and honest communication within the team companywide is a key component to successfully meeting all requirements for this position
- Staff communication and information management
- Planning & Despatching Helpdesk management
- Co-ordinating maintenance activities
- Supporting the Facilities team as required
- Greet visitors and provide visitor badges and follow proper sign in/out procedures
- Types and designs general correspondence, memos, charts, graphs, business plans, Proofreads for spelling, grammar and layout, making appropriate changes
- Acts as a liaison with other departments and outside agencies including high-level staff
- Diploma holder in any discipline with at least 2-3 years’ relevant working experience
- This role will require someone who is pro-active with self motivation and requires organisational skills, the ability to multi task and works well under pressure
- Able to communicate effectively with customers and visitors
- Knowledge of Health & Safety
- Confident, Capable, & Articulate
- Experience in a similar role is desirable but not essential
Administrator / Receptionist Job Description
- Manages calendar and conference room scheduling for our NY office
- Assist with minimal technology needs in NY office as needed basis
- Manages coordination and relationships with contracted/vendor services (e.g., housekeeping, office renovations/move, HVAC vendor account/schedule quarterly maintenance)
- Set up food catering & events
- Weekly review of cameras for lp footage, as needed
- Execute badging requests & audits daily/weekly
- Maintain Labor Tracking database & audits
- Maintain EFI audits
- Maintain Ignite as administrator
- Partner with legal team to maintain & update NDA's for both visitors & vendors
- Maintain SmarterSystems SmarterSign programs
- Building Jira's for facilities & IT
- Sustaining supply levels & ordering indirect supplies for all of FTM
- Support to the recruiting team with paperwork and interview logistics
- Work with AP & vendors to ensure timely payment, create PO's and add additional funds to incorrect PO's
- Execute expense reports for VP of Manufacturing
Administrator / Receptionist Job Description
- Where possible deal with all visitors requests professionally and efficiently printing visitor boarding passes, recharging mobile phones
- Cover for Client Reception at 6 St Andrew Square and 1 George Street when required
- Responsibility for checking the daily visitor report and badge printing for all expected visitors
- Meet and greet visitors at reception desk, ensuring sign-in/out procedures are followed
- Answer and forward phone calls as appropriate
- Give access to the mailroom for deliveries
- Manage calendars for conference rooms, as needed
- Provide light technical assistance, including providing information and instructions for meeting room projectors and conference calls
- Draft and post information, announcements and documents on company Intranet and other social media posts
- Coordinate and schedule group meetings including monthly all-staff briefings, team lunches
- Politely answer phone line(s) /switchboard within three rings and respond / transfer calls as appropriate, or provide caller with email address , deal with general queries, take messages and ensure messages are relayed correctly and promptly
- Book meeting rooms if visitors have arrived and are unable to do this themselves
- Knowledge or willingness to learn Purchase Order raising methods /software
- Qualifications in Communications, Journalism, Marketing and/or Business Administration
- Financial acumen and data analysis
- Provide light administrative support to others as needed
Administrator / Receptionist Job Description
- Ensure kitchen is fully stocked with refreshments for staff and visitors
- Booking travel and accommodation and venues for external meetings
- Creating a professional and friendly first point of contact for our many visitors and employees
- Answering, screening and directing telephone calls, taking and relaying messages, providing information and dealing with queries of callers and visitors
- Greeting and connecting visitors to departments while maintaining security awareness
- Processing incoming and outgoing mail and couriers daily
- Providing general administrative and clerical support, including the preparation of correspondence and documents
- Completing travel arrangements and being the point of contact for the recruitment website and AMEX travel for mine site employees, La Ronge and Human Resources employees
- Completing SAP time entry for some departments and timesheet checks for all departments
- Scheduling appointments and coordinating meetings and any associated catering
- Minimum 3 years of office admin experience in industry, or recent graduate from a post secondary office admin program
- Ordering office supplies/replenishing office supplies/inventory
- Polished, professional, friendly
- Meet and greet guests and visitors
- Maintain calendars and employee files
- Answer calls and forward accordingly