Event Project Manager Job Description
Event Project Manager Duties & Responsibilities
To write an effective event project manager job description, begin by listing detailed duties, responsibilities and expectations. We have included event project manager job description templates that you can modify and use.
Sample responsibilities for this position include:
Event Project Manager Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Event Project Manager
List any licenses or certifications required by the position: PMP, CMP
Education for Event Project Manager
Typically a job would require a certain level of education.
Employers hiring for the event project manager job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Marketing, Business, Education, Business/Administration, Management, Communications, Design, Project Management, Communication, Event Management
Skills for Event Project Manager
Desired skills for event project manager include:
Desired experience for event project manager includes:
Event Project Manager Examples
Event Project Manager Job Description
- Coordinating department-wide engagement initiatives
- Advising senior management on strategic, operational, and organizational issues and influence solutions to close gaps
- Assisting with department’s Learning & Development agenda
- Assigning project related tasks to colleagues within the Strategic Communications division business line partners and ensuring completion by managing to clear expectations
- Logistical support such as on site booth scheduling, and coordination with vendors such as photographers, video, A/V
- Catering support such as menu planning, payments
- Other coordinator duties as assigned
- Responsible for evaluating program history, budget constraints/requirements, contractual provisions and internal requests to develop and determine program requirements
- Manages relationships and partnerships with representatives from all aspects of the hospitality industry
- Work with speakers for timeliness of presentations and/or scripts to ensure proper approval time for Legal review production assistance
- Mental acuity is a must to design and execute complex logistics, retain a high volume of details and financial figures and lead large teams in preproduction and onsite, often with overlapping events
- Flexibility to shifting priorities in order to meet demands of events
- Knowledge of the outdoor industry is helpful
- College degree from accredited 4-year university
- Minimum 5-8 years corporate event experience
- Attendance at evening/ weekend meetings and events may be required
Event Project Manager Job Description
- Manages day to day Conference Center Activities and maintains and monitors scheduling of rooms and events
- Reserves conference rooms and arranges for furniture set-up, A/V, catering and other meeting services
- Oversees management of all Conference Center assets
- Works with customers to help find alternate space when rooms are booked
- Oversees and gives direction to maintenance staff for facility conference services, maintenance, event and conference room set ups
- Gives direction to conference room set up staff and housekeeping staff for janitorial services for facility events and conference rooms
- Works with vendors the lease/rental of event displays and equipment
- Directs conference room and event set ups, includes the set up and removal of needed furniture, signs, artwork, posters, displays, tables and electrical power drops for all events
- Coordinates and manages requests for Management Team meetings, Chairman’s Town Hall meetings, Stockholders Meetings, special parties for various operating company tenants, IT Conferences, Blood Drives, Christmas Parties, Safety events
- Organizes Vendor Fairs, Take our Children to Work Day and other corporate sponsored events
- The ability to sit and stand for extended periods and to bend, kneel, and stoop
- Ability to operate telephones and computer hardware and software, including keyboard
- The key requirement for this position is established skill designing and developing complex, interactive customer experiences
- Must have experience doing Event Managment for Enterprise level corporations
- Experience doing content creation a plus
- Experience with event management platform (SplashThat, Eventbrite) a plus
Event Project Manager Job Description
- Works with other facilities staff for event support
- Procures supplies and processes invoices for facility managed conference rooms, conference center and audio visual
- Partner with local EXPO owners to define event objectives, schedules, required resources and measures of success for all events
- Work with internal teams on developing centralized event strategies that leverage inbound and outbound marketing communications tactics, including social media
- Identify opportunities to leverage content from worldwide MATLAB EXPOs to support company priorities
- Project manage the UK MATLAB EXPO
- Document and continuously improve all event related processes, including identifying additional opportunities to streamline or centralize processes to increase efficiencies
- Manage and drive projects and tasks leading up to the event
- Communicate and maintain multiple timelines and priorities on every project
- Communicate, maintain, and develop relationships with internal stakeholders
- Minimum of 5 years audio visual experience
- Minimum of 2 years Vectorworks experience
- Employee may work in an office setting
- Capable of working independently part of a team and able to operate in a collaborative and cross-functional environment
- Experience in content creation for integrated B2B marketing campaigns
- Ability to define and drive new processes
Event Project Manager Job Description
- Manage operational and administrative functions to ensure the projects are delivered efficiently
- Ensure excellent quality delivery and be service-minded
- Perform various event management tasks either in support of others on Executive Services team or as lead, such as researching event venue possibilities, entering information into event registration website, corresponding with event participants
- Interact with external speakers and facilitators, production companies, DMCs in conjunction with events
- Perform various budgetary duties relating to events including budget forecasting, reconciling invoices post-event, overseeing payments according to vendor contracts, closing out event budgets
- Support Director in management of MMC’s World Economic Forum strategic partnership activities
- Act as team liaison to MMC’s event management vendor
- Development, production and delivery of projects from proposal right up to delivery
- Delivering events on time, within budget, that meet (and hopefully exceed) expectations
- Communicating, maintaining and developing client relationships
- Intermediate Audio Visual knowledge
- 7 years’ experience on a corporate security team with progressive management roles or equivalent
- Must have demonstrated experience in managing security operations at large stadium-style events or very similar
- Well experienced in creating security operational plans for major events
- Conduct vulnerability assessments on event venues
- Experience with designing programs to support/integrate with both private and public sector high-level visitors and their security teams at events
Event Project Manager Job Description
- Work with agency to design/create event booth and demos
- Attend events/roadshows to make sure everything runs smoothly, booth staff is there and prepped and they have all the devices they need for demos
- Schedule and organize meetings between Cloud Sales and customers while they are both attending an event
- Manage post event activities including processing the list of attendees, writing a brief suggesting how best to follow-up with the leads
- Lead development of planning processes around event technology for all global events
- Work with program managers, business leaders and Executive team to drive critical event technology initiatives
- Establish and continually improve the consistency, predictability and efficiency of the Global Event team’s project delivery capability by providing leadership in best practices
- Provide oversight and guidance to cross-functional project teams, planning and executing event technology projects across multiple organizations and stakeholders to enable the implementation of event technologies
- Demonstrates the ability to understand the operating styles of others team relationships, team dynamics, and adjusts behavior accordingly to succeed
- Define and deliver the program goals, supporting business metrics, and success indicators for existing and new initiatives
- Experience with managing international events
- Managing crowds at large events
- Seattle-based network of local authorities and first responders
- Strong working knowledge of physical security systems and components
- Ability to travel 25% of the time with little to no notice/ occasional night shifts
- Experience writing and publishing security standards / projects