Plan Administrator Job Description
Plan administrator
provides assistance on SEC-related matters including preparing or reviewing equity related portions of the: Section 16 filings; current, quarterly and annual report filings (Forms 8-K, 10-Q and 10-K); proxy statements.
Plan Administrator Duties & Responsibilities
To write an effective plan administrator job description, begin by listing detailed duties, responsibilities and expectations. We have included plan administrator job description templates that you can modify and use.
Sample responsibilities for this position include:
Analyze client requests versus RPS policies and procedures
Execute solid understanding of accounting principles, general tax regulations, ERISA, technology implementation procedures, relative to individual client assignments
Identify ineffective processes/procedures and practices
Work with internal and external auditors and worldwide Finance team for quarterly reviews, year-end audits, ensure that internal controls and procedures are followed to satisfy periodic review of compliance with Sarbanes-Oxley
Serve as liaison to payroll to ensure that RSU vesting events and stock option exercises are recorded appropriately on employees’ payroll records and W-2s
Communicate plan provisions to employees
Administration of MSSQL database (backups, maintenance tasks, replication, monitoring)
Profiling system performance and troubleshooting functional and nonfunctional issues
Implementation and design of high availability disaster recovery patterns and practices
Delivering high quality solutions
Plan Administrator Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Plan Administrator
List any licenses or certifications required by the position: CEP, CEBS, W-9, ESPP, W-8BEN, E*TRADE, SPHR, PHR, CPA
Education for Plan Administrator
Typically a job would require a certain level of education.
Employers hiring for the plan administrator job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Collage Degree in Finance, Business, Accounting, Education, Business/Administration, Human Resources, Administration, MBA, Economics, Public Health
Skills for Plan Administrator
Desired skills for plan administrator include:
Effect of compensation on compliance tests - provide Compliance Department information necessary to complete these items
Indicative data updates
Loan repayments and funding methods
New enrollments
Policies
Procedures
Quality control to process and approve various types of contributions
Global taxation of equity compensation
Inside trading rules and proficient in Section 16 filings
Microsoft Office suite
Desired experience for plan administrator includes:
Writing documentation for database setup, architecture and implemented changes
Knowledge of SQL Server Data Tools
Previous experience with desktop applications and database development
Knowledge of development process from requirements definition to delivery into production
Knowledge of Scrum framework
Experience working with business applications
Plan Administrator Examples
1
Plan Administrator Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of plan administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for plan administrator
- Reconcile quarterly/annual statements
- Reconcile payroll contribution deductions that are loaded in the interface files between payroll vendor and Fidelity
- Write and update plan information on-line (Intranet) to be viewed by participants
- Work with an internal group to create reports that gather participant census data and Compensation as requested by Fidelity, review nondisc
- Determine the HCE eligibility
- Prepare monthly billing reports to the finance department for reconciliation
- Respond to internal/external inquires in a timely manner
- Recommend process improvements where applicable
- Gathers and reviews data for routine and non-routine pension calculations
- Works closely with vendors, HR business consultants and partners, such as payroll, leave administrators, Compensation, Workforce Relations, to ensure accuracy of the data submitted and reconcile differences
Qualifications for plan administrator
- Non-qualified plan experience a plus
- Intermediate Microsoft Office, specifically with Excel and Word
- Understanding of the protection plan offerings and rules (time limits, ) as applicable by brand, truck type, truck application, engine, transmission
- Bachelor's degree required preferably with a concentration in Accounting, Finance, Math or Economics
- Strong technical skills with an understanding of tax, accounting, treasury and regulatory issues related to equity compensation plans a plus
- Knowledge of E*Trade’s Equity Edge Online a plus
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Plan Administrator Job Description
Job Description Example
Our growing company is hiring for a plan administrator. Thank you in advance for taking a look at the list of responsibilities and qualifications. We look forward to reviewing your resume.
Responsibilities for plan administrator
- Performs survivor calculations in-house
- Provides expertise to HR Operations, and our HR partners relating to pension and 401(k) processes, design, federal regulations, eligibility and other questions
- Communicate directly with payroll contact at client regarding the reconciliation and processing of payrolls
- Ensure client is utilizing “best practices” for payroll processing
- Identify trends in payroll processing and address with the client and RPS Client Service Manager
- Respond to payroll related client inquiries, resolve service issues and demonstrate proactive, solution-based approach to enhance client relations
- Proactively manage account by setting appropriate expectations
- Responsible for the quality control and timely delivery of client work including final review of all data updates, plan sponsor and participant reporting
- Responsible for maintaining shared databases
- Ensure all participant equity plan transactions (grants, exercises, releases, forfeitures, ) are correctly processed and settled in a timely manner
Qualifications for plan administrator
- You have expert working knowledge of Excel and Equiview
- High school degree or equivalent, with additional education preferred
- Minimum of five years’ experience in the retirement industry, with a preference for in-house operations, and direct contact with plan sponsors and administrators
- Demonstrable knowledge of retirement plan funding vehicles and their underlying legal instruments
- Prefer 2+ years Credit Card Administration and/or auditing experience
- Prefer Demonstrated Customer Service experience
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Plan Administrator Job Description
Job Description Example
Our company is hiring for a plan administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for plan administrator
- Maintain data in our equity award database (Solium Shareworks)
- Work closely with legal, finance and accounting staff to address any issues or changes to the equity plans and related administration processes
- Act as an equity administration resource to participants and internal and external business partners, providing them with complete and accurate information, answering employee questions and resolving problems regarding equity programs
- Maintain an employee education program for the equity plan
- Work closely with finance and accounting staff for accurate reporting
- Work with legal and finance to administer Insider Trading Policy, trading windows and pre-clearance
- Communicate regularly with payroll to ensure proper tax withholding, accounting and compliance
- Perform routine audits to ensure that all data (grants, exercises, releases, forfeitures, ) have been processed timely and correctly
- Work with internal audit to maintain internal controls (including SOX) and manage compliance requirements
- Ensure completion of equity plan projects and activities, and manage day-to-day equity activities
Qualifications for plan administrator
- Demonstrated proficiency in Microsoft Outlook, Microsoft Access, Microsoft Excel, Word & PowerPoint
- Prefer knowledge of Concur Expense Reporting tool
- Ability to develop and present educational training
- Reconcile shares related to equity plan transactions on a monthly, quarterly and annual basis, including audit of plan reserve balances
- Generate reports as needed for audit, tax and legal filings (including all aspects of financial reporting as it relates to equity plans, 10Q, 10K and annual proxy)
- Assist with quarterly preparation of all stock compensation-related disclosures and with various ad-hoc reporting/analysis equity related projects
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Plan Administrator Job Description
Job Description Example
Our growing company is looking for a plan administrator. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for plan administrator
- Process policy administration transactions on client accounts including address changes, beneficiary changes, name changes and social security number/TIN changes, ownership changes and title changes as necessary and within regulatory guidelines
- Handle correspondence process including reviewing daily correspondence reports and researching and correcting variance correspondence
- Develop and maintain working knowledge of administrative systems and Variable Product Service Centers products and services, annuities/life insurance, qualified and non-qualified plans, product options and features and regulatory and departmental standards and goals
- Assist with answering calls from customer service line and responding to agent and policy owner's questions and requests including point of call processing
- Develop an understanding of requirements of regulatory bodies including FINRA, SEC, IRS, and state insurance agencies
- Ensure all participant data and equity plan transactions (grants, exercises, releases, forfeitures, ) are processed correctly and settled in a timely manner
- Maintain data in our equity award database (currently AST)
- Be the lead/point person in the conversion process, if and when it is decided to convert to a new equity management company
- Provide communication to employees regarding their equity grants
- Tracking of grant agreement acceptances
Qualifications for plan administrator
- Certified Equity Professional (CEP) designation, preferred
- 3+ years of equity administration experience, preferred
- Proficiency with equity administration software (Solium Shareworks)
- Broad knowledge of compensation plan design
- Strong knowledge of accounting, tax and legal requirements of equity plans
- Ability to interact and build relationships with key business partners and high-level management
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Plan Administrator Job Description
Job Description Example
Our innovative and growing company is hiring for a plan administrator. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for plan administrator
- Maintain insider list
- Managing a portfolio of Companies operating employee share plans within a high functioning team
- Interact with customers/clients on operational transactions related to their share plan program
- Execute the timely processing of operational transactions, including data management, reconciliation, processing, reporting and problem solving
- Organize, develop and maintain procedural and process documentation related to client companies’ program(s) to ensure accurate transaction processing and minimize risk
- Implement projects to enhance business operations
- Act as a point of contact for Client Accounts
- Create and maintain excellent relations with key business partners
- Identify innovative client solutions
- Supporting internal activity
Qualifications for plan administrator
- High level of proficiency with equity and/or spreadsheet software
- Knowledge of regulations and accounting standards applicable to compensation programs
- General knowledge of global taxation
- Expertise in Microsoft Excel and other Microsoft Office applications
- FINRA Series 6 or 7 license preferred
- Organized, detailed-oriented and ability to multi-task to complete high volumes of work under strict deadlines