Administrative Support Specialist Resume Samples

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A Harris

Amira

Harris

8657 Tevin Stream

Houston

+1 (555) 313 3926

8657 Tevin Stream

Houston

Phone

p +1 (555) 313 3926

Experience Experience

Phoenix, AZ

Administrative Support Specialist

Phoenix, AZ

Johnson and Sons

Phoenix, AZ

Administrative Support Specialist

Coordinate of onsite strategic planning and review meetings with the Director
Utilize the Cycle of Feedback effectively to articulate and identify change of practice in teaching, learning, curriculum and leadership
Collaborate with other Coordinators and the Project Management Office (also known as the Red de Apoyo Diferenciado) in the delivery of technical support
Maintain comprehensive documentation and reports of technical support on OneView
Strategic interpretation and utilization of student achievement data to drive instructional improvement, including the use of formative assessment and the analysis of state test results
Provide feedback to Lines of Business on the effectiveness of programs and training materials
Timely and accurate Human Resource Timesheet and Expense Reimbursement reporting

Boston, MA

Clinical Administrative Support Specialist

Boston, MA

Padberg and Sons

Boston, MA

Clinical Administrative Support Specialist

Under the direction of the clinical practice support management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients
Obtains detailed clinical information face-to-face, by telephone or electronically
Provides general disease or program-specific information to callers/patients within the scope of knowledge and authority
Performs independent patient and outside provider call triaging and assists in directing patient flow
Serves as a liaison between patient/family/provider
May provide general administrative support and coordination for all aspects of patient care for both new and/or established patients, including filing, document preparation, data entry, telephone support, etc
May be responsible for scheduling numerous complex research protocols, involving extensive interaction with those associated with in-house studies, grant-funded studies and industry-sponsored clinical trials

present

San Francisco, CA

Executive Administrative Support Specialist

San Francisco, CA

Lind Inc

present

San Francisco, CA

Executive Administrative Support Specialist

present

Prepares specialized reports including the annual report and tracking of internal and external awards and recognitions. Performs special assignments as instructed by the director
Coordinates special events. Assembles agenda items for meetings and events and maintains official meeting records/minutes. Examples include: CIDSE Year End Awards, Convocation/Graduation, Industry Advisory Board Meeting
Manages, schedules, and maintains the director’s calendar and handles travel in Concur. Coordinates and arranges meetings to ensure optimal use of time
Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a discreet, courteous and professional manner
Assist in problem-solving for the team
Manages faculty recruitment process. Includes placing advertisements, setting up Sharepoint site, preparing review documents, preparing itineraries for candidates, scheduling appointments, coordinating travel arrangements, logistics, processing reimbursements, filling out applicant listing
Advises and assists faculty with the preparation of materials for promotion and tenure. Uploads materials on behalf of the faculty into Sharepoint site. Handles time line to meet deadlines of faculty, unit review committee, and Engineering Dean’s office

Education Education

Bachelor’s Degree in Accuracy

Georgetown University

Bachelor’s Degree in Accuracy

Skills Skills

Demonstrated ability to quickly learn and become highly proficient with computer programs and systems
Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable
Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread
Excellent administrative and interpersonal skills, with ability and confidence to effectively interface with senior management and high profile clients
Strong customer service skills and the ability to interact professionally with patients, peers, leadership and external contacts
Strong customer service skills and the ability to interact professionally with patients, clinicians, peers, leadership and external contacts
Strong customer service skills and the ability to interact professionally with peers, leadership and external contacts
Ability to use discretion as this position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, and judgment
Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions
Knowledgeable of computer applications including Microsoft Office (Word, Excel and PowerPoint) and Microsoft Outlook

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Administrative Support Specialist Resume Examples & Samples

Facilitate meetings with school/district leadership that establishes Pearson’s partnership with the school and initiates the process of implementation
Facilitate face-to-face professional development for school leadership, faculty, and support staff
Coordinate of onsite strategic planning and review meetings with the Director
Support of the development of a data-driven culture within the school
Facilitate Leadership Team Meetings about implementation; co-facilitate with the School Director, to discuss implementation and resolve problems
Guide Progress Monitoring meetings to determine the progress the school is making
Provide technical support for the effective operation of school administration
Utilize the Cycle of Feedback effectively to articulate and identify change of practice in teaching, learning, curriculum and leadership
Collaborate with other Coordinators and the Project Management Office (also known as the Red de Apoyo Diferenciado) in the delivery of technical support
Maintain comprehensive documentation and reports of technical support on OneView
Strategic interpretation and utilization of student achievement data to drive instructional improvement, including the use of formative assessment and the analysis of state test results
Provide feedback to Lines of Business on the effectiveness of programs and training materials
Timely and accurate submissions for all required evidences of coaching documentation scanned into DEPR “Platform”
Timely and accurate Human Resource Timesheet and Expense Reimbursement reporting
Timely and comprehensive reports of technical support uploaded to OneView
Demonstrated success as a School Director, Project Lead, SIG Coordinator, or equivalent; and, 5+ years of successful experience in the K12 industry either as a K-12 administrator or equivalent leadership role in private industry
Experience with the administrative processes of the DEPR
Experience with data driven decision making
Strong ability to build confidence and high performing teams; clear performance expectations that include reward/recognition, providing performance feedback
Excellent verbal/written communication skills, including status reporting/escalation of issues
Excellent organizational skills and management of team priorities
Technical competence in school improvement methodologies
Must be able to commute daily to the San Juan metropolitan area of Puerto Rico
Experience as a school principal or district level leader in curriculum and instruction
Manager in private industry for 5 years
Project Management planning to include monitoring of delivery of contractual requirements
Professional fluency in reading, writing, speaking and understanding in both Spanish/English
Supervision and management experience to include team building, performance reviews, assignment of duties, and responsibilities and monitoring of team delivery

Experienced Wealth Management Administrative Support Specialist Resume Examples & Samples

6 years administrative support experience is required, preferably in the areas of wealth management, investment or financial services industries
Excellent written and verbal communication skills is required
Exceptional client service skills is required
Strong computer skills to include: Word, Excel and PowerPoint skills
Strong organizational and analytical skills required

Experienced Administrative Support Specialist Resume Examples & Samples

6 years of administrative support experience, preferably in the areas of wealth management, investment or financial services industries
Strong organizational, analytical and communication (written & verbal) skills
Exceptional client service skills, with the ability to multi-task
Strong computer skills to include: Word, Excel and PowerPoint

Administrative Support Specialist Resume Examples & Samples

Contacting clients via telephone and email to obtain missing information or forms
Monitoring e-mail boxes; forwarding and responding to written correspondence
Building auto & home insurance quotes and forwarding to a licensed agent for completion of sale
Processing Umbrella Tasks including payment reversals, non-payment cancellations and renewals
Monitoring a phone queue of incoming calls from clients
Miscellaneous administrative tasks that support policy business
Previous office/business support experience (preferred)
The demonstrated ability to type 50-60 WPM
Computer proficiency in a Windows/Microsoft environment and using web-based applications
The ability to process information react quickly/appropriately
The ability to work with a high degree of accuracy and attention to detail
The ability to work 7:00 AM – 7:00 PM, Monday through Friday (shift may vary)
Previous office/business support experience

Administrative Support Specialist Resume Examples & Samples

Provide support to claims adjusters and other parties through fielding phone call inquiries and performing follow-up work to provide information and remedy issues
Process copy, fax, filing, print, report orders, mail (internal/external), shipping and/or data entry requests as instructed
Demonstrated ability to type 50-60 WPM
Ability to work 9:30am – 6:00pm, Monday through Friday
Ability to process information and react quickly/appropriately
Effective organizational and time management skills
Ability to lift 30 pounds on a regular basis
Previous office/business support experience preferred

Administrative Support Specialist Resume Examples & Samples

Strong technical skills, with Intermediate to Advanced proficiency level in Microsoft Excel
Must be flexible and proactive
Work ethic that is focused, accurate and highly productive
Associate or Bachelor's Degree

Administrative Support Specialist Resume Examples & Samples

Contacting clients/vendors via telephone and email to obtain missing information
Monitoring a phone queue of incoming calls
Completing requests for policy documents
Uploading and forwarding incoming policy documents
Miscellaneous administrative tasks that support policy business including but not limited to email, faxing, scanning, and uploading
Ability to work Mon-Fri 10:30 am - 7:00 pm and a Saturday rotation
Strong attention to detail and accuracy given potential for client/external impact (e.g. if a file is misplaced, material mailed to wrong person)
Ability to maintain confidentially given access to/handling of sensitive information
Ability to type 60 words per minute

Administrative Support Specialist Resume Examples & Samples

Applying policy payments and balancing the daily deposits
The ability to process information reacts quickly/appropriately
Hours, Monday through Friday, TBD

Administrative Support Specialist Resume Examples & Samples

Provide business support to the Sales, Client Service and Underwriting departments
Contact clients/vendors via phone and email to obtain missing information
Monitor email boxes and forward and respond to written correspondence
Monitor phone queue of incoming calls
Complete requests for policy documents
Upload and forward incoming policy documents
Miscellaneous administrative tasks that support policy business including but not limited to email, fax, scanning and uploading
Correspond with internal and external clients in verbal and written form using professional tone and demeanor
Ability to work Monday - Thursday 3:30pm - midnight and 1:30pm - 10:00pm on Fridays
Ability to type 50 words per minute
Proficiency working in Windows/Microsoft environment
Ability to effectively organize, manage time, and work with a high degree of accuracy and attention to detail

Administrative Support Specialist Resume Examples & Samples

Assist the Facility’s Director and research group with administrative tasks which include: booking travel, processing reimbursements, scheduling meetings, and helping draft memos and other correspondence
Assist the Analytical Instrumentation Facility with billing internal clients of AIF. This includes: vetting recorded facility use, transferring it to the facility’s data management system, and submitting interdepartmental transactions to bill each client in NCSU’s financial system
Act as the point of contact for internal client inquiries. This will include providing clients with statements or other ad hoc reports. This will also require the individual to liaise with our Lab Managers, users, and principal investigators to resolve occasional disputes
Assist the Business Services Coordinator with other financial matters as requested, which may include: purchasing supplies for the unit and submitting vouchers to pay invoices
Help maintain the website for the facility which includes: writing and editing posts and adding new events to the calendar
Ability to convey and communicate in a professional manner to a broad audience including executives, academic administrators, faculty, staff, and external parties
Ability to manage and complete multiple tasks or projects
Proficiency with Microsoft Excel and Word, or similar
Bachelor’s degree in Business or related field preferred
Experience assisting a CEO or other high-level executive

Executive Administrative Support Specialist Resume Examples & Samples

Manage calendar, organizing and arranging meetings and schedules, at times coordinating across multiple time zones
Arrange and coordinate complex domestic and international travel arrangements including visa applications
Coordinating travel and arrangements for team meetings, including advance coordination of logistics with other executives participating in the meetings
Manage budgets as needed
Organize and maintain tracking process for key HR and operational excellence metrics, Assist in tracking and updating MDI boards located in Davidson on regular recurring cadence
Compose a variety of correspondence often of a highly confidential or sensitive nature
Assist in problem-solving for the team
Collaborate with executive admin team to coordinate coverage etc
5 or more years of experience in an administrative role
Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a discreet, courteous and professional manner
Excellent judgment, a strong work ethic, high level of motivation and initiative, a team approach, and the ability to communicate clearly and effectively

Mid-level Administrative Support Specialist Resume Examples & Samples

Five (5) years of specialized administrative support experience at a senior level DoD level in preparation, crafting, and editing executive-level and technical correspondence, summaries, guidance and other documents
Must be familiar with government DTS
Must be familiar with government time keeping processes
Five (5) years Administrative Support experience
Expert MS Office Skills
Expert knowledge of DoD processes and terminology

Administrative Support Specialist Resume Examples & Samples

Proficiency with MS Excel and Word, or similar software
Associate’s degree or higher
At least one year of experience in an administrative role in an HR or accounting environment
Experience with PeopleSoft HR and Financials
Experience working with federal non-immigrant visa regulations

Administrative Support Specialist Resume Examples & Samples

Responsible for patient appointment scheduling/reconciliation
Coordinates travel arrangements for individuals supported and visiting speakers
May assist with the on-boarding of new staff members. Where applicable, assists in obtaining keys, lockers, lab coats and notebooks
May be asked to cover for other administrative support staff during absences
Prepares general correspondence, letters of recommendations, creates Excel spreadsheets, revises existing PowerPoint presentations and maintains biosketches and CVs
May be responsible for academic and hospital appointment processes, and the maintenance of licenses, credentialing and certifications
May be responsible for the recruitment support of candidates, and coordination performance review evaluations for staff and faculty
Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payments and creates invoices
May be asked to be a representative in committees, cross-department responsibilities and/or task forces
May coordinate moves, meetings assignments, equipment upkeep and timekeeping oversight
May assist in the training of new administrative support staff within the group

Administrative Support Specialist Resume Examples & Samples

Provides assistance with maintaining personnel and other files; prepares correspondence, schedules and coordinates travel. Responsible for integrating the graphics generated with automated tools and the deliverable documents
Supports and executes visitor control/facility access procedures for MDDC. Performs courier duties for data, documents and other information/items as necessary
Performs applicable equipment and supplies procurement processes along with vendor coordination. Coordinates MDDC badge requests for MDDC personnel
Assists the manager in the preparation of management plans, contract deliverables and various reports. Coordinates schedules and meetings to facilitate the PM and contractors
Supplies program, contract and financial management support to the PMO
BS or BA desired or HS Diploma and two years of related experience
Current, active Secret clearance or clearance that is eligible for re-activation
Proficiency with MS Office (Excel, Word, PowerPoint) and solid data entry skills
Proven track record of proficient, business writing skills and excellent communication skills in general
Ability to provide examples of being proactive and taking initiative in carrying out daily responsibilities
Ability to interact with all levels of our customer base and provide excellent customer responsiveness
Ability to provide secretarial and administrative duties such as typing, answering phones, scheduling calendars and conference rooms, etc
Ability to use discretion as this position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, and judgment

Administrative Support Specialist Resume Examples & Samples

Knowledge of administrative office support processes and protocol
Current computer skills including proficiency with word processing, e-mail, web browsers, presentation software, and spreadsheets or databases; ability to learn new technologies
Ability to meet high service standards in all interactions (in-person, by telephone, via e-mail or online)
Attention to detail, time-management, and organizational skills
Very good written and oral communication skills; strong grammatical skills and ability to compose, edit, and proofread
Excellent interpersonal skills and ability to establish and maintain effective work relationships
Demonstrated ability to be flexible and adapt to changing priorities and demands
Ability to interpret and explain a wide variety of policies and procedures, varying from basic to complex, to the public, and to exercise independent judgment
Demonstrated ability to locate, analyze, and interpret data contained in complex online systems
At least two years of college coursework

Administrative Support Specialist Resume Examples & Samples

Answer inbound and/or make outbound phone calls to address questions, or assist customers and other CAF Departments (deceased accounts)
Work account queues, process account updates, and/or process customer paperwork in accordance with assigned rotations and service levels (CAMS, Signature, and Deals database)
Review and evaluate customer accounts, work requests, or paperwork and determine follow-up steps required based on expectations and documented policies and procedures (deceased accounts)
Process customer requests, third party requests; reviewing and validating supporting documentation
Communicate with customers, other CAF departments or third parties to obtain supporting documentation and/or correct errors
Annotate accounts in company databases to document interactions with the customers, other CAF departments or third parties
Work with other departments/personnel where necessary to resolve customer and/or account issues (Customer Service and other internal departments)
Special projects and/or duties as assigned
Demonstrate adaptability and flexibility by embracing change
Execute basic typing skills to include minimum speed and accuracy requirements
Execute basic computer skills
Apply a common sense understanding in order to carry out simple verbal or written instructions
Perform to minimum data entry standards
Basic working knowledge of Microsoft Word and Excel

Administrative Support Specialist Resume Examples & Samples

Proficiency with Microsoft Excel and Word, or similar software
Excellent customer service skills via telephone, in person, and e-mail
Knowledge of Peoplesoft for Finance and HR
Familiarity with processing bi-weekly temporary hires and KABA timekeeping system
Associate’s Degree or two-year College equivalent

Administrative Support Specialist Level Resume Examples & Samples

Provide general office support including planning, organizing, and supporting conferences
Assist in record keeping and management of office files
Assist with logistics services and property book management
Assist in office management during special events
Identify office supply requirements to the government
Purchase card (GPC) holders
Create travel orders and manage travel staffing
Perform administrative processes such as initiating visit requests
6 years' specialized administrative support experience with DoD customers
Proficient using most recent version of MS Office Suite of applications (e.g., MS
Word, Excel, PowerPoint, and MS Project)
Experience with Special Security Contact Officer (SSCO) procedures
Familiarity with time-keeping duties and travel order processing procedures
U.S. citizenship

Administrative Support Specialist Level Resume Examples & Samples

10 years' specialized administrative experience at an executive and senior Office
Of the Secretary of Defense (OSD) level
Word, Excel, PowerPoint, MS Project and Microsoft Access (database))
Knowledge in the preparation, crafting, and editing of executive-level and technical correspondence, summaries, guidance, and other documents

Administrative Support Specialist Resume Examples & Samples

Minimum 3 years related Administrative Support position
Routinely uses various office automation and information technology equipment including software packages such as Microsoft Outlook, Word, PowerPoint, Internet Explorer, Access, Excel, and therefore must be knowledgeable using these tools
Must be a US Citizen in order to obtain and maintain the required Secret security clearance
Requires a minimum of a high school diploma or equivalent
Experience working in an Administrative Support position in a DoD environment is highly preferred
The successful candidate will be responsible for entering all timekeeping information for the Division using ATAAPS and as such, any exposure to ATAAPS is highly desired
The selected candidate will utilize extensive knowledge and experience in the Defense Travel System (DTS) to make travel arrangements, prepare Civilian and Military CONUS and OCONUS travel requests, prepare travel orders, travel vouchers and local travel vouchers for the Division, therefore previous experience with DTS will be a tremendous asset
Maintain records for employee training and prepare training requests with the use of AIRSweb. Any exposure to this application is a plus
Experience with any or all of the following application can be a huge catalyst in being successful in this position; Timekeeping (ATAAPS), DTS, ARIMS and AIRSweb to prepare various documents

Administrative Support Specialist Resume Examples & Samples

Excellent communication skills; oral and written
Familiar with email and calendar systems
Knowledge of and ability to use Microsoft Word, Excel and PowerPoint (or similar)
Ability to travel to off-site facilities, as needed
Ability to delegate tasks and multi-task
Office support experience and ability to solve problems
Ability to deal with last-minute changes within the supported programs
Independently able to support the functions of the unit with/without the Directors
At least five years of administrative assistant experience
Experience reporting to multiple Directors

Administrative Support Specialist Resume Examples & Samples

Recommend changes in administrative policies; AND
Devise, determine, and incorporate procedures and office practices affecting the organization; AND
Identifying administrative problems and requirements

Administrative Support Specialist Resume Examples & Samples

Ability to understand and adhere to all departmental SOPs
Keen attention to detail and accuracy in work
Ability to follow direction and meet deadlines
Strong overall computer skills with experience using MS Excel
Ability to lift up to 50lbs, with assistance, on rare occasions
Prefer previous experience providing accounting and billing support

Administrative Support Specialist Resume Examples & Samples

Administrative assistant experience
Solid computing skills, including proficiency with Microsoft Office
Strong writing, grammar and communication skills
Strong interpersonal skills; professional, friendly disposition with demonstrated teamwork sills
Three years progressively responsible experience as an administrative assistant
Understanding of the advancement/development profession
Knowledge of G-mail and Advance (or other prospect tracking software) preferred although training will be provided

Administrative Support Specialist Resume Examples & Samples

Collaborate with a team of dedicated administrative professionals to support the customers’ mission and objectives
Provide general records management, forms and publications management, travel management, orders processing, reception center operations, and award processing for MARCENT’s warfighters
Perform other duties as required by the customer
Currently possess 3+ years of experience providing Administrative Support to a Department of Defense element
Currently possess an active TS/SCI Clearance
Proficient in manipulating various administrative databases
Strong briefing and writing skills; ability to work well with teams or individually with minimal supervision
Demonstrated understanding of MARCENT’s Area of Responsibility
Administrative support experience for the USMC

Executive Administrative Support Specialist Resume Examples & Samples

Serve as liaison between the director, faculty, staff, students, other ASU units, external organization and visitors on issues that may impact SCIDSE, and the director
Compiles, prepares and analyzes data for annual merit review of faculty and annual faculty evaluations. Advises and assist faculty with the preparation of these materials, and other personnel actions including faculty leaves management
Advises and assists faculty with the preparation of materials for promotion and tenure. Uploads materials on behalf of the faculty into Sharepoint site. Handles time line to meet deadlines of faculty, unit review committee, and Engineering Dean’s office
Manages faculty recruitment process. Includes placing advertisements, setting up Sharepoint site, preparing review documents, preparing itineraries for candidates, scheduling appointments, coordinating travel arrangements, logistics, processing reimbursements, filling out applicant listing
Manages, schedules, and maintains the director’s calendar and handles travel in Concur. Coordinates and arranges meetings to ensure optimal use of time
Coordinates special events. Assembles agenda items for meetings and events and maintains official meeting records/minutes. Examples include: CIDSE Year End Awards, Convocation/Graduation, Industry Advisory Board Meeting
Schedules, attends and takes meeting minutes of CIDSE Faculty meetings. Reviews and follows up on academic and program issues discussed during meetings for appropriate action
Prepares specialized reports including the annual report and tracking of internal and external awards and recognitions. Performs special assignments as instructed by the director
Experience coordinating promotion and tenure process, and other personnel actions
Experience coordinating faculty recruiting
Demonstrated knowledge of PC based software for spreadsheet, word processing
Demonstrated knowledge of database software
Experience in coordinating activities and establishing priorities
Experience in working effectively in an environment of quickly changing priorities
Experience in preparing reports with complex details
Evidence of effective written and verbal communication skills

Administrative Support Specialist Resume Examples & Samples

Experience directly supporting executive level staff in coordinating schedules, travel arrangements, locating and assembling information for various reports, routing of documents, and maintaining effective records; AND
Experience directly supporting executive level staff in resolving issues with automated systems, such as time and attendance, human resources and travel systems; AND
Experience with providing administrative support related to scheduling, and proofreading documents. OR
Ph.D. or equivalent doctoral degree. OR
3 full years of progressively higher level graduate education leading to such a degree. OR
LL.M., if related

Executive Administrative Support Specialist Resume Examples & Samples

Experience coordinating faculty personnel actions; including but not limited to promotion and tenure, faculty annual hiring, faculty annual evaluations, faculty leave of absences
Demonstrated knowledge of PC and Mac based software for spreadsheets, work processing, and marketing
Experience in coordinating events and functions for large, diverse audiences
Experience preparing reports with complex details

Juntos Financial & Administrative Support Specialist Resume Examples & Samples

Coordinate and process invoices and receipts from multiple grantees and employees
Route all invoices, receipts, time sheets, p-cards, and other financial paperwork to the CALS Business Center
Follow up on processing of financial documents and payouts
Monitor and reconcile budgets and other grant expenditures
Assist with Human Resource issues including hiring and contracting new staff members
Effectively use software programs, databases and information systems like: Peoplesolft, P-Card, Travel, My Pack Portal, Wolf Reports, RADAR and Excel to provide and maintain accurate budget information and status reports
Professionally respond competently and efficiently to requests and questions requiring financial interpretation
Monitor and reconcile Juntos budgets and tracks travel and other grand expenditures
Produces monthly budget reports to Principal investigator and maintains correct balances
Monitors documents that affect balances on grant accounts
Forecasts and assists in strategic planning for the budget
Assist the Principal Investigator with analysis and projects as required
Analyzes budget to ensure compliance and provide current budget analysis and projects, as required, in a timely manner
Submits and reconciles P-Card (University credit card) information for Juntos staff members each week
File and organize grand and P-Card paperwork
Organize all paperwork needed when hiring program staff
Support staff in counties as needed with financial concerns
Attend conference calls, meetings, and/or training’s, scheduled around NC State University or the Juntos Program as needed
Some college/university experience and at least 1 year experience with budgeting and management of expenditures
Must be meticulous with spreadsheets, financial reporting, budgeting, expenditures information and reconciling accounts
Understanding of services, policies and procedures related to the Juntos Program and business operations within the College of Agriculture and Life Sciences at NC State University
Ability to demonstrate and apply this knowledge in performance of office support tasks
Must have good human relation skills, initiative, problem-solving and organization skills
Must be dependable, able to pay attention to detail
Some previous experience with budgeting and management of expenditures
Previous experience effectively using software programs, databases, and information systems such as PeopleSoft, P-Cards, Travel, My Pack Portal, Wolf Reports, RADAR and Excel to provide and maintain accurate budget information and status reports

Administrative Support Specialist Resume Examples & Samples

Review notices concerning impounded vehicles
Research condition, location and fees related to impounded vehicles by making phone calls to towing and repair facilities and gathering information
Perform cancellations of ancillary products (Warranties and GAP insurance) and update customer accounts with relevant credit information
Run Reports, execute and monitor scripts to perform various account notations and updates in mass quantities
Perform above functions within department expectations
Beginner to Intermediate Excel knowledge
Exceptional Attention to Detail

Administrative Support Specialist Senior Resume Examples & Samples

Interfacing with SAWD stakeholders both internal and external
Arranging meetings and events
Preparing polished presentations and reports
Supporting business development efforts
Reviewing documents before distribution
Arranging unit-wide training
Conducting surveys
Inventorying and accounting for equipment
Assisting with award system tracking
Performing routine administrative tasks
Contributes to the completion of high level organizational projects and goals. May represent SAWD program on specific mulit-departmental projects and initiatives
Coordinates management and customer visits to the Belcamp office, including scheduling, troubleshooting, backup for audio/visual, etc
Contributes to and assists with various SAWD communication vehicles

Administrative Support Specialist Resume Examples & Samples

Proficient with the use of internet web based applications, MS Office Suite: Word, Excel, Access or similar software, email and calendaring tools
Professional and able to work independently to develop a schedule of activities and meet deadlines
Experience with GradWatch or related graduate student management systems
Knowledge of NC State University Graduate School policies and procedures
Familiarity with WordPress for web design and maintenance

Administrative Support Specialist Resume Examples & Samples

Schedule and set up fall and spring board meetings for IMSE; reservation and set up for fall and spring graduation ceremonies that includes working with catering and assistance to students in the program for completion of all requirements to graduate
Some additional hours may be required
Strong office and organizational skills
Knowledge of and experience with the Microsoft Office Suite (Excel, Word, PowerPoint, some Access) or similar software programs
Strong interpersonal skills and well as oral and written communication skills
Experience with NC State University campus systems, programs, and administration. This includes technology systems (SIS, NextGen, appropriate applications in Mypack Portal, HR, etc.); familiarity with administrative units and personnel (Graduate School, Cashier’s Office, OIS, Records and Registration, College of Engineering and Engineering departments, contract management and others)
Experience with Gmail and Google applications

Administrative Support Specialist Resume Examples & Samples

Proven track record in juggling multiple administrative priorities at one time
Experience in providing excellent customer service and communications skills
Proven track record of processing complex information, accurately, in a high volume environment
Experience with MS Office, Excel and PowerPoint

Administrative Support Specialist Resume Examples & Samples

Prioritize, organize, and schedule complex meetings for a variety projects and initiatives in a timely manner
Support key programs and committees within the Department, including scheduling, keeping minutes, and preparing and distributing materials as requested
Interact with peers, Institute leaders, and external contacts in a highly professional manner
Prepare general correspondence, create Excel spreadsheets, and edit PowerPoint presentations
Provide coverage for other members of the Department administrative staff
Assist in the management of Department intranet pages
Assist in the coordination of office moves, equipment upkeep, and other office operational matters, including supply inventory and ordering
Answer phones and triage calls for Department members
Responsible for general office duties including copying, filing, faxing, sorting mail, greeting visitors, and maintaining cleanliness of the office area
Demonstrated ability to organize meetings and carry out complex scheduling and other assignments in a timely manner
Excellent written and oral communication skills required, particularly email communication
Strong organizational skills required, including editing and proofreading
Proficiency with Microsoft Office is essential
Critical thinking skills are necessary, along with the ability to identify resources within the Institute and take a proactive approach to problem solving
Provide positive and effective customer service supporting departmental and Institutional operations
Works effectively in a complex organizational environment
Demonstrated ability to coordinate complex projects and other assignments

Administrative Support Specialist Resume Examples & Samples

Experience providing security administrative support to include issuing and creating security badges and visitor badges; granting additional levels of access to employees when requested; and troubleshoot problems employees may have with the system is a tremendous plus
Prior use of Medeco key system daily to include: creating keys for new employees, informing new employees of their responsibilities in using the key system, troubleshoot lock and user problems that may arise, issue day keys to visitors, and make changes to the system (e.g., renaming or adding cylinders, openings, etc.)
Experience monitoring Closed Circuit Television and review camera footage
Prior experience maintaining inventory, and issuing all furniture keys
Previous experience serving as a key control officer by maintaining, inventorying, and issuing keys
Experience conducting monthly or semi-annual inventories as required by regulatory guidance
Experience creating badges for new employees and reissue badges to current employees as needed. When issuing badges to new employees, inform the individual of his/her responsibility to properly wear, maintain, and safeguard the badge
Experience conducting bimonthly new employee orientations to inform all new employees of the various security requirements
Complete monthly office safety inspections and report violations to the safety office
Conducts liaison and coordination with appropriate authorities to resolve physical security problems
Briefs security requirements to Government employees and contractors concerning personnel access, clearance levels, access control systems, surveys, inspections, and facility security standards concerning the nature of work
Assists in coordinating and documenting timely intelligence reports, threat statements, and intelligence assessments regarding terrorist threats to personnel, organizations and property
Analyzes vulnerabilities, evaluates friendly information/capabilities, and recommends security measures to eliminate or reduce the effect of specific or unconventional threats
Assists in developing and implementing antiterrorism/force protection strategies including planning, training and briefing of personnel to eliminate or reduce the institute vulnerabilities to terrorist threats

Administrative Support Specialist Resume Examples & Samples

Make outbound and answer inbound phone calls from third parties to research status of impounded vehicles and follow up on tow notices
Process GAP and ESP cancellations in store systems and update corresponding customer accounts
Execute system scripts to perform mass updates to customer accounts. Monitor jobs and resolve errors and exceptions
Work account queues, process account updates, and/or process customer paperwork in accordance with assigned rotations and service levels
Annotate accounts in company databases to document interactions with the customers, CarMax store personnel, vendors or third parties
Work with other departments/personnel where necessary to resolve customer and/or account issues
Beginners to Intermediate Microsoft Excel Skills
Basic mathematical sills

Administrative Support Specialist Resume Examples & Samples

File; Order office supplies
Maintain Outlook calendars
Coordinate travel arrangements
Perform timekeeping and process employee expense reports
Actively support community activities
Schedule and coordinate logistics for meetings and plant-wide events
Gather data, compile information and prepare reports
Maintain departmental record retention
Positive attitude and ethical behavior
Capacity to properly manage sensitive information and maintain confidentiality
Detail oriented and multi-tasking ability
Skilled in organizing resources and establishing priorities
Ability to create, compose and edit written materials
Ability to interact well with all levels of employees and management

Administrative Support Specialist Resume Examples & Samples

Assists with mailings, filing, and various administrative tasks including paper and electronic filings in department storage systems
Prepares expense report, travel requests, and other documentation as needed for Legal department team members
Prepares presentation materials including spreadsheets, reports, and presentations upon request
Assists in event planning including scheduling, catering, logistics, etc
Drafts documents, coordinates for signature and issues to third parties upon request, including Confidentiality Agreements, New Supplier documents, Sales contracts/amendments, and deposit collection notices
Enters data in electronic databases, including contracts, confidentiality agreements in SharePoint, file share systems, and or Lawtrac Legal department management system
Runs various business reports for Legal manager or other staff members upon request
Monitors office supply inventory and replenishes as necessary
Schedules meetings for Legal department or other staff as requested; manages conference room scheduling
Works with attorney and paralegal for Non-Disclosure Agreement processing
Works with attorney and coordinator for Sales contract support
Additional responsibilities as requested based on operational needs
*Honda Aircraft Company is an Equal Opportunity Employer***
3+ years of prior experience as an Administrative Assistant or Executive Assistant role within a Legal department is required
Current North Carolina Notary designation is preferred
Intermediate to Advanced level proficiency in Microsoft Office (Word, Excel, PowerPoint), Lotus Notes (or equivalent), SharePoint and SAP (or equivalent) is required
Ability to interface with outside attorneys, executives, company associates, other Honda company attorneys or associates, vendors, suppliers, consultants, and government officials
Ability to work independently or within a team oriented environment
Ability to multitask and manage multiple deadlines simultaneously
Ability to display respect for other cultures, customs and norms while interfacing with a diverse management and employee team at HACI
Ability to develop positive, effective, and professional working relationships with the department management and team
Ability to utilize problem solving skills and sound judgment
Ability to conduct oneself in a professional manner at all times
Ability to display a "team approach" to job duties, proactively volunteering to help when needed although required work may not regularly be part of the Administrative Staff job duties

Administrative Support Specialist Resume Examples & Samples

Maintains the calendar of the department leader(s), ensuring that all appointments and meetings are clearly documented and are up-to-date at all times (times, locations, nature of appointment / meeting)
Tracks the status of, compiles and reports company data including department goals, benchmarks, achievements and other data as needed
Prepares presentation materials for the department or department leader(s) including spreadsheets, reports, presentations, technical papers etc
Develops internal communications relevant to the department, as directed by the department senior leader
Manages small projects including initiation, planning, execution, monitoring, completion, and evaluation
Organizes and coordinates departmental activities and events including placing catering orders, setting up, and cleaning afterward. Adheres to HACI budget or guidelines established by the department leadership regarding: expense budget, type of food for catering etc
Coordinates travel including booking travel tickets and accommodations, researching and securing appropriate travel visas, and processing expense reports as needed for the department management team
Applies his/her knowledge of departmental functions in order to offer ideas for administrative process improvements, increased project quality, or cost saving /efficiency measures to the team and management
Meets multiple concurrent deadlines and remains task oriented. Continuously reprioritizes daily tasks and projects so as to ensure that the most business critical are completed successfully first and within set deadlines
Handles sensitive or confidential data in a professional manner respecting HACI policies, protocols and requirements for confidentiality and/or discretion
Functions as a professional representative of his/her team and HACI when interfacing with others within and outside of the department
Maintains a high level of responsiveness to team needs by demonstrating excellent attendance and productivity, including arriving on time for scheduled shifts, remaining focused and attentive throughout the entire work shift, and working overtime as instructed by management
At least 3+ years of prior experience as an Administrative Assistant or Executive Assistant role within a corporate setting is required
Previous administrative support experience within the Manufacturing industry is highly preferred
Ability to interface effectively throughout all levels within and external to the organization

Clinical Administrative Support Specialist Resume Examples & Samples

Under the direction of the clinical practice support management team, provides appointment scheduling ranging in complexity from one physician appointment to multiple care provider appointments in accordance with department scheduling guidelines for new and/or existing patients
Performs front desk check-in and check-out functions (may defer complicated scheduling to Clinical Administrative Support Specialists as needed)
Obtains detailed clinical information face-to-face, by telephone or electronically
May provide basic information regarding the need for insurance referral(s)
Performs independent patient and outside provider call triaging and assists in directing patient flow
May be responsible for mini-registrations, insurance verification and clinical intake for new patients
Prepares complex documents, processes disability forms, prescription plan refill processing or other patient care forms
Arranges clinical conferences and travel arrangements as necessary
Prepares clinical conference presentations under direction of presenter as needed
Transmits images from the workstation to a web-based distribution system for displaying of images to be reviewed
Responsibilities Specific to Satellite Centers
Triage all incoming phone calls
Offer financial counseling to all new patients and collaborate with main campus and local entities
Evaluate high risk patients and directs the team appropriately
Coordinate care with main campus and facilitate appointments. Track referrals and generate reports to evaluate with entities are sending patients
Bachelor's degree required. Experience working in a medical or customer service setting preferred. Knowledge of medical terminology preferred

Administrative Support Specialist Resume Examples & Samples

Provide administrative support for Business Managers in Wells Center for HR processes. Assist in the day-to-day activities of preparing postings, reviewing applications, updating job descriptions and support management in interviewing and selection of candidates for hire. Coordinate onboarding new faculty and staff. This includes creating and updating job descriptions, positions, overseeing interview process with faculty/ staff, and onboarding selected candidate. Assist with general FMLA and LOA questions and paperwork
Prepare visa documents for foreign national employees to include new visa and renewals for J1, H1B and PERM process and work with Office of International Affairs to ensure compliance with university regulations and timely completion of all necessary paperwork in the recruiting and hiring process
Coordinate the preparation of manuscripts, grant proposals, post awards and other academic materials; maintain Wells Center website content; arrange travel and process travel documents and coordinate reimbursement and/or payment. Provide general administrative tasks such as ordering supplies, purchase orders, processing correspondence including mail, referral/recommendation letters, and communications. Process and maintain confidential documents and letters including medical licenses, passports, personnel letters, reviews, professional references – Maintain all administrative files
Point of contact in directing management for questions on employee performance reviews, corrective actions, and effective problem resolution; consult with supervisor and Pediatric HR office regarding policies and procedures in order to achieve the goals and objectives of the department
Assist in developing policies and procedures for the department. Special projects as assigned
Assist with special programs in the Wells Center such as Onboarding Wells Interns and Wells T35 students. Overseeing work-study students and making sure front desk has coverage

Office Administrative Support Specialist Resume Examples & Samples

Processes all business office responsibilities including accounts receivable, accounts payable, payroll, inventory control and general office management
Processes all personnel paperwork and issues new employee identification cards. Provides orientation for new employees pertaining to benefits and personnel issues so employees are well informed of company policies, procedures and benefits
Maintains facility personnel files for all current employees. Files on a daily basis. Assists all staff and supervisors in understanding policies and procedures describes in the Company’s Employee Handbook
Has a working knowledge of the Personnel Policy and Operations Manual so that correct records are maintained at the facility and submitted to the Corporate Office to comply with government requirements and provide documentation in the event of litigation
Assumes on-duty shift responsibilities including accountability for residents and security of facility in the absence of other security staff, if requested by Facility Director or Assistant Facility Director
Completes in-service training to meet the requirements for continued professional self-development. Participates in staff meeting by sharing observations and recommendations regarding the facility, residents and staff relations to identify and solve problems and function as a unified team. Records the minutes, type them, and distribute to appropriate persons

Claims Administrative Support Specialist Associate Resume Examples & Samples

Interacts by phone and mail with multiple internal and external contacts such as customers, vendors, medical providers, attorneys (plaintiff and defendant), law enforcement agencies, etc
Screens and directs telephone calls
Maintains and updates office supplies, operates and maintains office equipment such as fax, printing, and copying machines
Coordinates office shredding with company vendor
Conducts document maintenance - creates, retrieves and delivers files, and copies documents
May compose routine correspondence
Receives and directs visitors; and may resolve routine inquiries
Opens, sorts and distributes mail (including USPS, FedEx and other delivery companies)
Other various support duties (may set up meetings, may coordinate record retention, etc.)
Occasional travel
High School Diploma/GED or Equivalent
Working knowledge of office equipment
Customer service and follow up skills
May require long periods of sitting and prolonged repetitive use of the upper extremities
May require lifting < than 50 lbs
An updated resume and reference information is required!

Administrative Support Specialist Resume Examples & Samples

Occasional travel as required
Experience independently reviewing and authorizing reimbursements,
Experience independently reviewing and analyzing various financial and budget statements or spreadsheets, AND
Experience conducting and reviewing inspections to ensure facility is in compliance

Administrative Support Specialist Resume Examples & Samples

Performs administrative and office support activities for the directorates, divisions and/or branches within USCYBERCOM
Assists with coordinating, planning and organizing meetings, technical exchanges, conferences, and synchronization sessions
Responsible for assisting with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences at various military ranks and civilian levels
Coordinates the arrival of visitors to include senior level military and civilian personnel and foreign visitors
Advises and assists with the development and management of internal and external operational processes
Tracks formal USCYBERCOM task items and reports status
Develops, drafts, writes and edits reports, briefs, proposals, and other documents in support of USCYBERCOM’s requirements
Records and distributes meeting minutes
Maintains organization documentation, records, and files
Submit and track expense reports
Minimum eleven (5) years of experience in office administration. Strong attention to detail and organizational skills
Significant experience on or in support of a major staff, i.e.; Joint Staff or CCMD staff
Ability to develop briefing materials, administrative support
Superior Microsoft Office and Outlook skills and experience

Administrative Support Specialist Resume Examples & Samples

Coordinate personnel, budget, and project related issues at departmental and college levels. Collaborate with CNR, FER, Sponsored Programs, Contracts & Grants, University Controller, Human Resources, International Employment, and International Affairs offices as needed
Manage and oversee all extension accounts with a high degree of accuracy. Monitor account spending, reallocations/redistributions, obtain necessary approvals and process purchase requisitions, authorize payments and enter small purchase vouchers, reconcile monthly statements, and conduct other accounting functions as appropriate
Provide detailed budget summaries for account managers (PIs) review and budgetary planning. Routinely meet with Extension Director to review all accounts, including Discretionary, State and Federal funds
Process motor fleet management vehicles mileage and payment, maintain publication database, manage website content, and other duties as assigned

Administrative Support Specialist Resume Examples & Samples

Apply administrative knowledge in support for program and management operations
Supports customer requirements for internal and external briefings and reports by assisting with preparation, scheduling and coordination of materials
Provides knowledge and capability in the use of personal computers and appropriate software applications to produce visual aids (slides, viewgraphs, briefing charts and other graphics); file and retrieve electronic and/or paper graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy, for special and/or recurring reports; and provide assistance during briefings, and VTC assistance

Program Administrative Support Specialist Resume Examples & Samples

Managing and fulfilling supply requests for remote employees across the United States
Receiving, sorting, and dispersing incoming mail and deliveries
Ordering office and shipping supplies, and interfacing with vendors
Serving as the first point of contact to program space responsible for a visitor log in compliance with program audit requirements
Escorting visitors and un-cleared personnel when they require access to the suite, and ensuring cell phones are appropriately stored prior to entering secure spaces
Writing, reviewing, and conducting quality assurance of internal and external documentation, deliverables, PowerPoint presentations, trip reports, meeting minutes and action items
Coordinating and tracking communications between multiple members of senior management and external organizations
Managing, tracking, and following-up on ad hoc information requests across the program and organization
Coordinating cleaning, deliveries, maintenance, and security for the program with all building and corporate groups
Maintaining phone rosters, organization charts, move requests, floor plans, mail groups lists, and evacuation plans, and assisting to ensure administrative program documents are maintained on the shared drive
HS or equivalent + 2 years of related experience
Must possess a current (within the last 2 years) Single Scope Background Investigation (SSBI) or active Secret level security clearance based on an SSBI
Desire to help drive the program to success both as a team player and as an individual
Highly organized, self-directing, and detail oriented
Strong with Microsoft Office Suite and Visio experience desired
Strong documentation formatting and editing experience (ie. Spelling, grammar, formatting)
Ability to sit and stand for long periods of time as necessary to complete tasks
Ability to lift 50lbs

Executive Administrative Support Specialist Resume Examples & Samples

Demonstrated knowledge of administrative principles and practices
Experience in handling confidential, proprietary and privileged documents and information
Evidence of effective communication, both verbal and written
Experience in tact and diplomacy and in maintaining effective working relationships
Experience in managing multiple high-priority activities requiring considerable coordination and follow-through to meet requirements
Experience with computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook)

Administrative Support Specialist Resume Examples & Samples

Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
Assist candidates with employment applications and other pre-employment paperwork as required or needed
Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
Maintain office supplies and organization of office in general
Assist with various administrative duties as assigned by the Branch Manager or Branch Staff
Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player

Administrative Support Specialist Resume Examples & Samples

General administrator for one professor in the department and her lab; responsible for calendar, travel, lab meetings, and miscellaneous tasks
Coordinates complex travel arrangements, including processing expense reports and tracking reimbursements
Plans and coordinates both internal and external meetings and seminars, including complex calendar management, meeting logistics, and material preparation
Facilitates communication and coordination across the group, thereby promoting a positive and collaborative work environment
Develops and maintains administrative systems to streamline functionality of the group
Ensures smooth integration of the research program by anticipating the needs/problems of the group and proactively implementing solutions
Maintains relationships and facilitates communication with key collaborators, including interfacing with faculty and scientists
Prepares documents, including standard operation procedures for the group and other correspondence
Assist in the preparation of manuscripts for publication, as well as coordinate the submission process
Library and electronic research, as well as managing Endnote libraries
Provides telephone support, including triaging phone calls and responding appropriately to inquiries
Creates, formats and maintains Word documents, Excel spreadsheets, and PowerPoint presentations
Purchase card reconciliation
Works very closely with administrative colleagues at this level within DFCI and throughout the community
May participate in divisional-wide responsibilities
3-5 years experience in an office setting providing administrative support desired. Experience working in a medical, academic setting, scientific research setting, or comparable business environment is highly preferred
Good judgment, excellent organizational and time management skills and the ability to work independently and as part of a team
Excellent written and verbal communication skills and the ability to work on multiple assignments at one time; strong time management skills
Demonstrated ability to draft reports, correspondence and other administrative documents as needed
Demonstrated ability to organize meetings and carry out complex scheduling
Ability to exercise critical thinking, problem-solving and conflict resolution; Ability to anticipate problems and identify possible solutions, including developing a plan and implementing solutions
Self-motivated, attentive to detail and flexible
Must have the highest level of professionalism and discretion
Extensive expertise with MSWord, Excel, and PowerPoint. Website and database experience is desired but not necessary

Administrative Support Specialist Resume Examples & Samples

464065500
9L-HAF-1909117-865672-LAM
Work may require travel by military or commercial aircraft
Knowledge of law office administration and management. Skill in applying analytical and evaluative techniques to identifying, considering, and resolving office management or administrative issues or problems (particularly of a procedural nature).Knowledge of federal government Department of Defense and Air Force organization, structure, and chain of command; general knowledge of federal and Air Force operating guidelines. Of particular benefit is knowledge of records management, including FOIA
Knowledge of knowledge management and information retrieval, particularly including computer database search and Internet search for both records and data relevant to job functions. Knowledge of laws, regulations and policies governing military personnel, international, or national security law would be of added benefit
Ability to operate various computer systems and standard business software, particularly Microsoft Office suite (Outlook, Word, Excel, Power Point) and Adobe (PDF), and associated peripheral equipment. Must include the ability to create and utilize documents (Word), databases, spreadsheets and presentation graphics in support of transactions and presentations intended for a senior/high visibility audience. Demonstrated organizational skills as to office procedures, file/records creation and maintenance, juggling multiple tasks and priorities and keeping track
Skill in written and oral communication. Knowledge of interpersonal and public communication skills sufficient to communicate effectively both orally and in writing. Experience/skill in interacting with senior level officials (political and/or institutional) and a calm and professional manner
Knowledge of proper handling of classified and Special Access Program information
Ability to independently analyze information, determine action needed to address, and follow through either to obtain additional guidance or take action to complete tasks/projects
Your Resume (your latest resume will be used to determine your qualifications)
Additional Required Documents (see Required Documents section below). Ensure all submitted documents contain your full name, address, phone number and last four digits of your social security number
Transcripts - if qualifying based on education or positive education series
SF-15, Application for 10-Point Veteran Preference, if applicable

Administrative Support Specialist Resume Examples & Samples

Responsible for scheduling meetings for the Division Chief, clinicians, and staff, including conference room scheduling
Plays a leadership role in organizing events, including coordination of activities between institutions
May be responsible for patient appointment scheduling/reconciliation
Coordinates travel arrangements for the Division Chief and clinicians supported, as well as postdoctoral candidates and visiting speakers
May assist with grant applications and manuscript preparation (including proofreading and editing)
May assist with the onboarding of new staff members
May be responsible for the recruitment support of candidates and coordinating performance review evaluations for staff and faculty
May develop/design websites pertaining to their specific area
Strong customer service skills and the ability to interact professionally with patients, peers, leadership and external contacts

Administrative Support Specialist Resume Examples & Samples

Help with all departmental events
Backup administrative staff in main office
Experience with Microsoft Excel, and Word or similar software
Experience with file management, both electronic and hard copy files
Experience with general office equipment
Excellent customer service skills and excellent oral and written communication skills
Knowledge of NC State policies and procedures
Knowledge of the Nex Gen and other PeopleSoft systems (HR and Financials)

Administrative Support Specialist Resume Examples & Samples

Knowledge of program issues, goals and objectives, work processes, and administrative operations
Knowledge of human resources recruitment processes and procedures
Knowledge of administrative and property management policies and procedures
Knowledge of budget concepts, principles, practices, laws and regulations
Ability to communicate effectively other than in writing
Fax your documents to 1-478-757-3144

Icitap Opdat Administrative Support Specialist Resume Examples & Samples

U.S. citizens ONLY due to government or federal requirement
Must be able to obtain a Public Trust Waiver Moderate
Bachelor’s Degree (combination of experience and education will be considered)
Must be familiar with Federal Travel Regulation
Proficiency with MS Office products (specifically Excel and Word)
Demonstrated experience in performing quantitative analysis (preferably dealing with U.S. government ﬁnance/accounting)
Demonstrated experience working in a fast pace environment
Ability to communicate effectively, both verbally and in writing (both routine email correspondence and formal documents, e.g. memoranda)
Strong project/task/time management skills
Prior experience working in the federal government is a plus

Administrative Support Specialist Resume Examples & Samples

Responsible for patient appointment scheduling and reconciliation
Responsible for scheduling meetings for clinicians and staff, including conference room scheduling
Coordinates travel arrangements for clinicians, staff and visiting speakers
Responsible for ordering supplies and ensures equipment is maintained
May support the recruitment of candidates and coordinate performance review evaluations for staff and faculty
May assist in the training of new administrative support staff
Has the discretion of moving or cancelling meetings on behalf of the individuals supported
Takes initiative on creating original letters on behalf of individuals supported for review/edit
Strong customer service skills and the ability to interact professionally with patients, clinicians, peers, leadership and external contacts

Administrative Support Specialist Resume Examples & Samples

Under the direction of Management, assist with store merchandising activities, maintain standards of appearance, and coordinate and cooperate with associates in the execution of plan-o-grams, overall product presentation, inventory management, reverse logistics process, pricing, signage and various product initiatives to enhance the customer experience and maximize inventory turns
Promptly answers all incoming customer calls on the Commercial phone line; professionally address and direct customer needs. Engage any and all customers as needed, whether on the commercial phone line or on the retail sales floor, and is fully trained on all register procedures
Under the direction of Management, participates in "truck-day" operations, cycle counts, audits, and organization of the back room
Under the direction of management, executes promotions, sales tactics, spiffs and sales incentives
Handle all customer transactions; including all sales, returns, and defectives. Reconcile their transaction history and drawer at the conclusion of each shift
Strictly adhere to inventory control programs, in-stock standards, reduction in "outside" parts purchases through secondary vendors, and proper ordering and returning of "special order" merchandise
Acts as a Commercial Driver as needed
Follow all policies and procedures related to cash, credit, check, refund and return policies. Work with the management team to react to customer service issues, customer complaints, and/or business opportunities
Related experience in the automotive service environment is also preferred

Administrative Support Specialist Resume Examples & Samples

Gathers, assembles, and analyzes information and data from a wide variety of sources to prepare correspondence, reports, graphs, and presentations using word-processing, spreadsheet and graphic software
Acts as a project leader on special projects. Support senior Associates on more complicated projects
Prepares corporate reports, manuals, agendas, e-mail correspondence and memorandums
Schedules and coordinates meetings and appointments
Maintains sensitive files and records
Answers telephone calls, tactfully handles inquiries, refers to appropriate personnel, and follows up to ensure proper resolution
Reviews and answers mail and inquiries within established guidelines and determines if executive action is required
Coordinates travel arrangements and works with corporate travel to ensure arrangements are appropriate and in accordance with scheduled events
Communicates amongst all levels of management in regards to superior’s schedule
Prepares and processes expense reports as required
Creates agendas, prepares documents, and takes minutes at meetings
Requires 3-5 years of significant administrative experience, plus a professional certification or equivalent experience in interfacing with senior level executives, customers and vendors. Bachelor’s degree is preferred
An in-depth knowledge of company operations, tact and excellent communication skills are also required
Requires advanced secretarial experience, typing, reading, writing and intermediate arithmetic skills, and the ability to use specialized equipment, read difficult instructions, and maintain written records

Administrative Support Specialist Resume Examples & Samples

Working in close partnership with the CCSC chair to execute and oversee the responsibilities of the CCSC, subcommittees, and ad hoc committees. Provide regular updates and progress reports to CCSC chair on committee status reports and follow-up actions needed by the chair
Closely collaborate with each committee chair, providing project management support to document all committee action items and timelines, maintain and monitor committee progress reports, field committee inquiries to accomplish action items, and support committee reports on progress and accomplishments each month. Proactively anticipate committee needs, address requests independently, and refer committee chairs to appropriate sources as needed
Serve as primary point of contact to committee chairs, committee members and stakeholders from across all nine IU campuses for all CCSC business. Manage the flow of information and communication among/between committees and committee chairs, as well as for monthly/bi-monthly meetings. Work with committee chairs to manage complex details and communication, while fostering collaboration across all committees
Manage all logistical aspects of meeting planning including but not limited to scheduling, attendance, rooms, and audiovisual needs. Collaborate with university facilities professionals and outside vendors as needed while ensuring compliance with university guidelines. Attend all committee meetings to facilitate operations, proactively anticipate and accommodate meeting needs, and resolve all logistical needs in a positive manner
Facilitate all meeting management needs including agenda preparation, correspondence and communication, document preparation, tabulation of voting and results, creation and/or updating of files, policy revisions, and dissemination of policy updates to faculty, staff and students. Provide detailed and timely minutes for each meeting while specifically documenting action items, task owners, and status reports. Distribute information to all committee members as required ensuring that all deadlines are met, and respond to questions about meetings as they arise
Serve as a liaison between the education committees and the curriculum team of Medical Student Education (MSE) and provide back-up administrative support for MSE as requested

Executive Administrative Support Specialist Resume Examples & Samples

Experience preparing/coordinating files for promotion, tenure, and/or probationary review
Experience in providing customer service to diverse populations including faculty, administrators, and/or university staff
Experience directly supporting an administrator
Experience coordinating events
Experience in coordinating multiple projects to completion/compliance
Demonstrated knowledge of ABOR and ACD manuals as they relate to academic personnel
Experience working in informational systems and databases (e.g. myReports, Faculty Activity Report, ASU Dashboards)
Experience in using PeopleSoft
Experience in using Microsoft Office applications especially Outlook and Excel
Evidence of effective verbal, written, and interpersonal communication skills

Administrative Support Specialist Resume Examples & Samples

Track all procurement orders
Use various office automation programs to maintain administration records, retrieve stored information, and present data in a functional format. The various systems include Microsoft Outlook; Word; Power Point; Internet Explorer; Access; Excel; and Timekeeping in ATAAPS, Defense Travel System, ARIMS and AIRSweb to prepare various documents
Manage the branch/divisions calendar’s and network drive folders to include both SharePoint and Microsoft outlook
Assist personnel write, assemble and submit DTS travel vouchers
Write correspondence; review and edit documents; route documents for staffing review and review outside of the Institute
Review the format, composition and grammar prior to submission
Complete requests for information and tasks as they arise
Receive and annotate phone messages
Record and type minutes from all meetings within two (2) days of the meeting
Assist with timekeeping to include maintaining records, inputting, and tracking time into an excel spreadsheet and/or ATAAPS
Assist with in-processing incoming employees
Screen requests for access to animal rooms and other areas for approval by the RSD Chief. Coordinate room requests with the Institutional Animal Care and Use Committee (IACUC) Coordinator and the Safety office for occupational health clearance
Serve as the IACUC Coordinator alternate. The alternate shall attend the IACUC meetings in the Coordinator's absence. Assist the IACUC on ARIMS file management, paperwork, creating and organizing folders, and filing tasks
Plan, coordinate, and arrange conferences, special events, etc. including preparing agendas, assembling handouts, and notifying participants
Receive visitors, answer phones and direct them to proper staff
Proficiency in working with various office automation programs to maintain administration records, retrieve stored information, and present data in a functional format
The various systems include SharePoint; Microsoft Outlook; Word; Power Point; Access; Excel and Timekeeping application software
Knowledge of ARIMS (Army Records Information Management Systems) and AIRSweb would be an asset
Experience supporting requests for DTS travel vouchers is preferred
Previous experience with supporting timekeeping efforts to include maintaining records, inputting, and tracking time into an excel spreadsheet and/or ATAAPS is highly desired

Administrative Support Specialist Resume Examples & Samples

Less than 5% of work time will require travel
Please ensure you click the Submit My Answers button to submit your application
Check application status by logging into your USAJOBS account, clicking Application Status, then More Information for this position. Return to an incomplete application by logging into your USAJOBS account and clicking Update Application in the vacancy announcement. You must re-select your resume and other documents from your USAJOBS account or your application will be incomplete
Click to view and print the assessment questionnaire View Occupational Questionnaire
Print this 1203FX form to provide your response to the assessment questionnaire https://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf
Qualified Category. Meets the minimum qualifications and demonstrates minimum experience and/or training only based on responses to occupational questionnaire
Highly Qualified Category. Meets the minimum qualification requirements and demonstrates full-performance level experience based on responses to occupational questionnaire
Best Qualified Category. Meets the minimum qualification requirements and demonstrates experience as an expert in the field or recognized as a senior specialist, team lead, etc
Knowledge of policies and procedures governing human resources management, office administration, budget, manpower, management programs, and property accountability
Knowledge of management principles, practices, methods, and techniques
Knowledge of agency structure, mission, functions, goals, objectives, strategic plan, programs, key personnel, and lines of authority
Ability to analyze and measure the effectiveness, efficiency, and productivity of administrative programs and develop recommendations for improvement
Ability to perform independent studies to evaluate procedures/processes
Ability to communicate effectively orally and in writing
Ability to interact with civilian senior officials and high-ranking military personnel
Résumé, you are encouraged to choose only ONE method of submitting your resume. (HR will review the resume that the system date stamps as the latest one received and this may not be the resume which best reflects your qualifications for the job and may result in an ineligible rating.) You may submit your resume by: attaching in your USAJobs account; uploading in your Application Manager account; OR faxing
Complete Assessment Questionnaire
Other Supporting Documents
Transcripts and/or Certifications: You must submit documentation if you are substituting education for experience or to meet the basic requirement. For additional information on acceptable documents, click here Transcripts and Certifications. You must also document your education and/or certifications in your resume. To be creditable, education must have been obtained in an accredited college or university recognized by the U.S. Department of Education
Veterans Preference: If you are claiming veteran's preference, you MUST submit the appropriate documentation. Failure to do so WILL result in the loss of veteran's preference, and will possibly impact your placement on the certificate. For more veterans' information please click here
10-Point Veterans' Preference: You MUST submit a signed SF-15, "Application for 10-Point Veterans' Preference" plus the proof as required by the SF-15. Click here for a copy of the SF-15
5-Point Veterans' Preference: You MUST submit a copy of your DD-214 which includes Character of Service (usually Member-4 copy). If you are currently active duty, you may submit written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is signed. The certification should also include when your terminal leave will begin, your rank and dates of active duty service

Administrative Support Specialist Resume Examples & Samples

465776700
Technical Proficiency
Best Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies, including all Selective Placement Factors (SPF) and appropriate Quality Ranking Factors (QRF) as determined by the job analysis
Well Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis
Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies, including all SPFs and appropriate QRFs as determined by the job analysis
Your responses to the job questionnaire
Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) or a list of coursework with hours completed. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information
Are you a veteran? Submit Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty) or other acceptable documentation (i.e., a letter from your Command reflecting rank, dates of service, and type of discharge), which verifies veteran’s status and type of discharge prior to the closing date of this announcement. Those applying for 10-Point preference may fill out the SF-15 and/or provide documentation that demonstrates preference eligibility. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty service under honorable conditions, within 120 days after the certification is submitted by the applicant. This must indicate your dates of service, expected release dates, your rank, and confirm that you will be separated under honorable or general conditions. View more veterans' information
Are you claiming special priority selection rights under the Agency Career Transition Assistance Plan (CTAP) or the Interagency Career Transition Assistance Plan (ICTAP)? Submit
A copy of your agency notice,
A copy of your most recent performance rating, and
A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location

Administrative Support Specialist Resume Examples & Samples

465776800
Are you a current or former federal employee? Submit a copy of your most recent SF-50, Notification of Personnel Action, that demonstrates your eligibility for consideration, e.g., length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, within-grade/range increases); your current promotion potential; proof of permanent appointment if applying based on an interchange agreement; etc
Are you a veteran? Submit Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty) or other acceptable documentation (i.e., a letter from your Command reflecting rank, dates of service, and type of discharge), which verifies veteran’s status and type of discharge, and/or documentation of service connected disability prior to the closing date of this announcement. If applying based on eligibility under the Veterans Opportunity to Work (VOW) Act, you must submit certification from the Armed Forces that you will be discharged or released from active duty within 120 days from the date on the certification. This must indicate your dates of service, your rank, and confirm that you will be separated under honorable conditions. View more veterans' information
You may be asked to provide a copy of your most recent performance appraisal and/or incentive awards
Are you claiming special priority selection rights under the Interagency Career Transition Assistance Program (ICTAP)? Submit a copy of your

Administrative Support Specialist Resume Examples & Samples

Provides administrative and clerical support to relieve department managers or staff of administrative tasks
Researches, compiles and proofs word processing assignments and Excel documents
Receive and direct visitors, employment applicants, salespersons and customers to appropriate locations and parties
Greet and communicate effectively with all customers and vendors, both internal and external in a professional and courteous manner
Triage all incoming phone calls and route to the appropriate employees using a multi-line and computer-based telephone system
Effectively answer customer inquiries or route to appropriate parties as necessary
Sort and distribute incoming mail and process outgoing mail including FedEx and UPS mail. Maintain funds on postage machine. Assist with distribution of incoming courier deliveries
Maintain a visitors’ log, issue visitor badges, and maintain desk procedure manual on an ongoing basis
Order business cards and office supplies as needed
Update and maintain company online directory, including taking picture of new employees, gathering information and posting on internal company intranet site
Schedule meetings in Microsoft Outlook
Run company errands to post office, grocery store and/or office supply store
Ability to maintain acceptable standards of office conduct
Ability to come to work demonstrating timely and regular attendance
Ability to handle stress, work in a fast paced environment, and to be flexible as each day the tasks will vary
Demonstrated computer proficiency in Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
Ability to operate and maintain funds in postage machine
Ability to use photocopy machine
Ability to perform basic math (add, subtract, multiply, and divide)
Ability to follow directions and exercise good judgment
Strong interpersonal and communications skills, ability to listen effectively, follow instructions, and provide stellar customer service
Demonstrated attention to detail and ability to be consistently accurate, especially with data entry projects
Ability to work independently, to be proactive and a self-starter, as well as identify process improvements
Mental ability to conduct on-going interpersonal interactions and solve problems essential
Ability to actively participate in team-oriented processes and projects
Physical ability to use computer hardware/software required
Some higher education or vocational training preferred
Minimum 2 years of previous administrative experience with at least 1 year previous reception experience with a multi-line phone system

Administrative Support Specialist Resume Examples & Samples

Manage the day to day administrative activities of Children’s Health Services Research, communicate with staff, faculty and fellows regarding policies and procedures. Manage the Vice Chair’s master calendar. Manage highly confidential correspondence. Complete timely preparation and distribution of relevant materials. Set and modify priorities. Coordinate schedules of both the Vice Chair’s and exec director of, prioritize access, and arrange travel and accommodations
Provide executive administrative support to the pediatric research network, including the executive director, research coordinators and clinical study technicians. Assist with the development of project guidelines and training policies and procedures. Work directly with contacts at participating research sites/clinics/private practices which includes scheduling research kick off events and assisting with rotating recruitment schedules. Assist with the development, preparation and routing of research proposals to include organization of all components
Coordinate activities for the Pediatric Health Services Research Fellowship Program to include assisting in the development, preparation, and routing of fellowship proposals. Responsibilities include the organization of all components (budget, letters of recommendations, main body/text, resume/CVs, route sheet and appropriate signatures)
Coordinate, facilitate and act as a liaison for various phases of the search and screen process for faculty recruiting efforts. Coordinate faculty annual review process. Assist faculty in the promotion and tenure process, assist with the creation of dossiers. Coordinate process for sabbaticals and other academic leaves of absence. Insure that deadlines for submission of reports are met
Assist the vice chair in preparing major reports and complex documents for distribution. Take meeting minutes, produce, and distribute as requested
Provide support for events, recruitment, and other special projects for the executive director of PResNet as requested. Perform other related duties as assigned

Executive Administrative Support Specialist Resume Examples & Samples

Bachelor’s degree required with 5+ years related experience. May consider High School diploma with additional 4 years’ experience
Ability to pass background checks for access into the Pentagon and military installations
Demonstrated successful experience with supporting organizational leadership
Proficiency with Microsoft Office as well as written and oral communications

Administrative Support Specialist Resume Examples & Samples

Prepare weekly payroll using a combination of schedules created by the shift supervisors and time keeping software
Ensure accuracy of the account’s payroll based on contractual obligations. Reports discrepancies to the Account Manager
Prepare financial reports for the client and Allied Universal senior staff and conduct analyses on security staffing and equipment options
Track and maintain visibility of all Allied Universal invoices and location in the payment process to ensure on time payment by the client
Maintain officer personnel and training files and compliance folders and make available for all regulatory and compliance surveys. Complete audits of all account records and files
Accurately input security professional’s schedules into Win Team
Verify Win Team schedules for multiple accounts
Respond to phone calls from employees and clients
Provide support for Account Manager, Shift Supervisor and Security Professionals needs

Executive Administrative Support Specialist Resume Examples & Samples

Experience providing direct support for an executive
Demonstrated knowledge and experience in planning, analyzing and coordinating activities and establishing priorities
Demonstrated knowledge of University policies and procedures
Experience creating and documenting policies and procedures
Experience in problem solving and decision making; evidence of organizational skills and flexibility; evidence of proactively anticipating requirements and potential problems
Experience establishing and maintaining effective working relationships and communication skills with peers, faculty, students, and higher level administrators

Administrative Support Specialist Resume Examples & Samples

Possess the ability to deal with ambiguity
Demonstrates the ability to work on multiple projects simultaneously and prioritize work to meet adapting deadlines
Ability to communicate clearly and determine appropriate communication medium (e.g. phone, face-to-face meeting, e-mail, instant message, voicemail)
Proficient with Microsoft Office Suite and Windows
Ability to contribute individually and collaborate in a team as necessary
Ability to work irregular hours when needed
Must reside in Kansas City
Experience working in Information Technology or Healthcare industries
Experience with Office Management

Administrative Support Specialist Resume Examples & Samples

Sort and distribute incoming mail and faxes, as well as incoming paper claims
Scan all sorted mail batches
Send/receive packages and mail via FedEX, UPS, DHL and USPS
Mark and place electronic reports into corresponding folders
Quality Assurance each claim submission for accuracy
Claims are sorted and electronically filed accurately to facilitate efficiency in file location and retrieval
All mail and packages are sorted and distributed daily
File room is kept neat and orderly
All electronic claims are placed in the correct folders
Monthly letters are put through ACCUZIP as required by USPS to ensure correct addresses
Members receive mail in a timely manner
Providers receive updated rosters and information letters
Prompt responsiveness to claims requests which promotes compliance
Original records may only be released when approved by Claims Supervisor/Director to keep record maintenance intact
Necessary repairs and maintenance is completed or repairman is called for machine malfunctions
Willingness to help others is exhibited by team members
Team cooperation is implemented for clerical duties
Comply with procedures, rules and HIPAA regulations
Additional duties are met with a positive attitude
Supplies are organized and easily located
All machines and work surfaces are cleaned daily
Duties are completed in the established time frame
Is willing to help others, and Is courteous and responsive

Administrative Support Specialist Resume Examples & Samples

Control, schedule and maintain the calendar and manage time for the Division Chief. Receive visitors, answer phones and direct them to proper staff
Review incoming mail, forward tasks that require action ensuring priorities are completed. Keep personnel informed daily by communicating electronically and verbally
Maintain suspense files, advise staff of tasker’s due, ensures Institute suspense’s are completed before or by due date
Routinely uses various office automation and information technology equipment including software packages such as Microsoft Outlook, Word, Power Point, Internet Explorer, Access, Excel, Timekeeping (ATAAPS), DTS, ARIMS, and AIRSweb to prepare various documents
Manage requisitioning, sorting, and issuing office supplies and other equipment
Apply specialized knowledge of various office automation programs to maintain administrative records, retrieve stored information when requested, and present data in a functional format as required
Receive requests for information from files and records and follow up with staff to ensure information is provided, recorded and maintain supporting data in accordance with current regulations
Routinely resolve non-technical problems, both general and specific in nature
Compose non-technical correspondence for inside the Institute and outside agencies. Prepare and review format, composition and spelling of all outgoing Division or Branch correspondence
Enter all timekeeping information for the Division using ATAAPS
Utilize extensive knowledge and experience in the Defense Travel System (DTS) to make travel arrangements, prepare Civilian and Military CONUS and OCONUS travel requests, prepare travel orders, travel vouchers and local travel vouchers for the Division
Maintain records for employee training and prepare training requests with the use of AIRSweb
Perform the following office automation functions:
Minimum of 3 years of administrative support experience
Experience working with the DoD/military highly preferred

Research Administrative Support Specialist Resume Examples & Samples

Serve as single point of support for senior leadership, division investigators and their labs. Provide support for various research programs within the Division of Genetics
Assist PI’s in managing their daily activities by coordinating their calendars, making travel, meeting and event arrangements. Manage lab meeting schedules, type memos and letters, triage telephone calls, and taking and distributing messages
Schedule and organize complex activities such as arranging for travel and planning of division wide seminars and conferences
Responsible for administrative and office support, handling the on-boarding of new hires, assisting staff with any organizational/policy/procedure questions. Manage visas and appointments for lab members in conjunction with Division support
Facilitate the smooth operation of the lab on a daily basis through efficient office management and supporting all administrative needs. Assist researchers by placing orders for equipment, laboratory, and office supplies. Interface with vendors, manage orders, and liaise with Accounts Payable and Purchasing Departments as needed. Process all check requests, employee reimbursements and invoices in a timely manner
Assist Principal Investigators in the preparation, typing and submission of grant proposals and necessary protocols. Work closely with the Division Grants Manager / Grants Administrator to assemble and complete NIH forms for submission. Maintain up-to-date versions of all of PI’s key documents (e.g. CV, Biosketch, compliance documents)
Assist with the preparation and submission of manuscripts and presentations, from draft stage to publication
Ensure adherence to all Division policies and procedures. Take initiative to follow up on matters independently. Bring all matters that require review or action to the appropriate contact. Communicate any issues through the proper channels in a timely manner. Regularly handle confidential information
Organize and maintain PI and Lab files
Provide cross-coverage, as needed
Assists with training and orienting staff as needed
Perform all other duties and assignments and special projects, as requested
Minimum of a high school diploma or GED
Minimum two years applicable work experience required
Some additional training in office systems or other post high school education preferred

Temporary Administrative Support Specialist Resume Examples & Samples

Banner Processing
Office Management
Departmental HR functions
Assisting with/or Managing Departmental Budget
Providing professional support and customer service to clients, students, Faculty and/or Staff
Assisting with clerical and administrative duties
Processing travel arrangements and reimbursements
Composing written materials; including memos, emails, agendas or minutes from meetings
Other duties assigned by Supervisor
Associates Degree or higher
At least two (2) to three (3) years of administrative/office experience at a higher learning institution

Administrative Support Specialist Resume Examples & Samples

Must have MS Office software programs, Excel, databases and word processing skills (or other similar software)
Strong interpersonal, written and verbal communication skills, report compilation
Must be able to multitask, be detail oriented and have strong organizational skills
Must have excellent time management skills, and a positive attitude
Experience with graphic presentation software
Familiar with social media and ability to conduct internet research
The ability to troubleshoot and solve problems in a positive and professional manner
NC Driver’s License

Administrative Support Specialist Resume Examples & Samples

High School Degree or GED, some college is highly preferred
2+ years in an administrative or support role required
Excellent decision making
Ability to exercise good judgment/discretion
Demonstrate professionalism in all interactions
Take initiative to resolve problems
Ability to work independently Multi-tasking abilities
Ability to communicate clearly in verbal and written form
Proficiency using the Internet and Microsoft Office programs including MS Word, MS Excel, MS PowerPoint, MS Outlook, as well as other programs
Ability to lift and move a minimum of 25 lbs
Ability to obtain a U.S public trust clearance (requires U.S citizenship)

Administrative Support Specialist Resume Examples & Samples

Completing requests for policy documents including but not limited to: Declaration Pages, ID Cards, Paid Receipts, Letter of Experience, Coverage Selection Forms, Umbrella Quotes and SR-22's
Typing letters requesting additional underwriting information as well as letters notifying of a nonrenewal, cancellation and declination of a policy per state requirements
Uploading and forwarding incoming policy correspondence received via fax, email and mail including CA Mileage initiative
Completing updates to policies requested online
Uploading and logging insurance applications received via mail, fax & email
Manually issue auto and home policies bound by sales and client service same day

Supervisory Administrative Support Specialist Resume Examples & Samples

Database Management Systems
Planning and Evaluating
Technical Competence
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application
Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application
Your résumé showing work schedule, hours worked per week, dates of employment and duties performed

Administrative Support Specialist Resume Examples & Samples

Support GE Healthcare Executive staff member in all related administrative tasks
Process monthly corporate card and cash expenses
Support with general office administration, and staff onboarding activities
Support key projects/initiatives roll outs within assigned function
Inputs departmental invoices and helps manage budget inquires by working closely with the financial support manager
Assists with job candidate interview scheduling
Enters temporary support request into My Resources or other generating system
Runs reports in excel, access, business objects and other data gathering programs
Responsible for managing all office supplies
Owns relationship with outsource facility and building management/vendors and coordinates facility upkeep and issue resolution
High school diploma, GED or local equivalent
Associates degree or equivalent and 3 years of administrative experience working in a corporate environment or 5 years or more of administrative experience working in a corporate environment at a senior level
Strong demonstrated writing skills, articulating complex ideas in an easy to understand manner
Demonstrated project management skills to plan and deliver on established tactical and strategic goals
Familiarity and working knowledge of relational databases and knowledge of the GE Internet, Support Central and other relevant applications desirable
Intellectually sharp, able to grasp concepts and think/learn quickly
Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions
Ability to accepting constructive criticism and deal calmly and effectively with high-stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances

Administrative Support Specialist Resume Examples & Samples

Provide data analysis and project status information
Assist in developing the annual program improvement self-study projects for the Residency Program
Implement project improvement projects
Coordinator, gather materials, make assignments and participate in meetings for the Residency Program
Tracking, verification and credentialing of residency training

Administrative Support Specialist Resume Examples & Samples

Primary point of contact for the Vice Provost and Associate Vice Provost for Graduate Education (calls, visitors, mail)
Primary point of contact for visitors in The Graduate School’s Mossman Office, acting as back up for the receptionist
Manage calendars for the Vice Provost and Associate Vice Provost for Graduate Education
Provides an extensive level of administrative assistance to the Vice Provost for Graduate Education
Maintains excellent communication with Deans, Directors of Graduate Study, and Department Heads
Personable liaison to other offices on campus
Acts as Safety Officer for The Graduate School
In coordination with the Budget Officer, acts as Office Manager for the Graduate School’s Mossman Office to include: facility work order placement, planning and organization of supplies, and taking initiative in maintaining the general appearance and upkeep of the department in general

Temporary Administrative Support Specialist Resume Examples & Samples

Develop mailing lists and coordinate mailings, both paper and electronic
Update constituent information and enter contact reports into Banner database system
Access information, process and run reports using the Banner database system and Excel

Administrative Support Specialist Resume Examples & Samples

Excellent skills in communication
The ability to work independently and provide consistent and accurate work within prescribed deadlines with frequent interruptions
The ability to handle sensitive and confidential materials and matters
Adhere to compliance procedures and processes
Must be able to prioritize multiple accountabilities with minimal supervision
Proficiency in the Microsoft Office Suite, primarily Outlook, Word
Strong multi-tasking skills with a comfort in maintaining multiple, often conflicting, priorities

Administrative Support Specialist, GS Resume Examples & Samples

Performing studies aimed to improve processes in order to develop detailed plans, goals, and objectives for the long-range implementation and administration of the program
Interpreting, revising, developing and/or redefining local guidelines for use to facilitate desired program goals
Supporting or monitoring the development of economic impact models that reflect economic, scientific, and engineering considerations appropriate to the industry or geographic area affected by proposed agency actions
Accessing and reviewing the economic impact, feasibility, practicality, and effectiveness of existing and/or proposed environmental standards, regulations, programs, and policies
Identifying and assessing Government (Federal, State, and local) resource impacts of proposed agency actions

Administrative Support Specialist GS Resume Examples & Samples

Payment of relocation expenses are notauthorized
These positions are not in the bargaining unit
Gathering, identifying, and analyzing issues and developing recommendations to solve problems
Performing studies to develop detailed plans, goals, and objectives for the long-range implementation and administration of the program
Carrying out projects to improve the efficiency and productivity of organization and employees
Identifying defects or weaknesses in the analytic work performed by officials responsible for the development of regulations and standards
Forecasting effects of proposed regulations and standards such as plant closings, unemployment, price fluctuations, balance of trade impacts, and community disruption

Administrative Support Specialist Resume Examples & Samples

Maintain accurate records and supporting documentation for business activities associated with purchases, inventory, deposits, travel, etc
Understand and provide guidance regarding various OSU and IAB policies, guidelines, procedures, etc
Use interpersonal skills/written and oral communication skills to work effectively with IAB staff, OSU staff and the public
Access and use Microsoft Office and other computer software to manage assigned daily activities
Willingness to travel occasionally from Ardmore to Stillwater. Travel budget provided.Ability to pick up/move at least 25 lbs due to moving copy paper or other supplies as needed

Administrative Support Specialist Resume Examples & Samples

Competence with Microsoft Office suite, office technology, and ability to learn new software platforms as required including data management tools such as PowerSchool and LINQ
Ability to prioritize multiple tasks, facilitate the flow of work in order to meet deadlines with limited supervision, and manage resources and data
Self-motivated, able to plan strategically, handle pressure and responsibility, set priorities, and work within deadlines
Possess knowledge of policies and procedures related to the collection, retention, and storage of printed and electronic information

Administrative Support Specialist Resume Examples & Samples

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8V-AFPC-1955827-812062-CBC
Knowledge of organizations/functions of military units, DoD and U.S. Government agencies, domestic and overseas, as well as foreign relations and protocol procedures that apply to military and civilian leaders; and of unique customs/courtesies of the international community
Knowledge of extensive rules, procedures, or operations applied to executive support assignments in order to perform procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files, records, and coordinating and preparing travel arrangements
Knowledge of budget, personnel, communications, public affairs, logistical support, and security to plan, coordinate, and conduct protocol events
Knowledge of correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondence and reports
Skill in oral and written communications to tactfully obtain information to complete or correct correspondence or special actions within established time frames
Ability to locate, assemble, and compose information for reports, inquiries, and non-technical correspondence using various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs
Incumbent may be required periodically work irregular shift/overtime in performing such duties

Senior Administrative Support Specialist Resume Examples & Samples

10 years of relevant experience in a professional office environment
Demonstrated Proficiency with Microsoft Office product suite
4 years of Senior Administrative/Executive Assistant support
Demonstrated experience supporting an acquisition or integration program office (PEO/PMW/PMS/PMA)
Experience as a site administrator using Microsoft SharePoint

Administrative Support Specialist Resume Examples & Samples

Responsible for scheduling meetings for the Division Chief, clinicians and staff, including conference room scheduling
Coordinates travel arrangements for the Division Chief and clinicians supported, staff and visiting speakers
Prepares monthly expense reports, performs Pcard reconciliations, processes requests for vendor payment and creates invoices
May coordinate moves, meetings assignments, and equipment upkeep

Clinical Administrative Support Specialist Resume Examples & Samples

Under the direction of the Social Work Administrator, provides appointment scheduling in accordance with department scheduling guidelines for new and/or existing patients and family members
Obtains detailed clinical information by telephone or electronically
Provides general social work, disease or program-specific information to callers/patients within the scope of knowledge and authority
Serves as a liaison between patient/family/social worker
May be required to perform other duties as required by the Social Work Division
Participates in clinical systems training for new hires and may teach or participate in the planning of refresher courses as needed
Prepares social work specific reports as needed
Manage all incoming referrals to the Social Work Division
Assists in triaging incoming phone calls to the Social Work Division and Patient and Family Programs Divisions
Strong customer services skills with patient and family centered care foremost in mind
Ability to multi-task and function as an integral member of the team
Excellent computer and problem solving skills required
Demonstrated ability to carry out complex scheduling as required

Administrative Support Specialist Resume Examples & Samples

Provide support to agency management including presentations and bulletins, answer and make phone calls, set and prepare for appointments, print production reports from Company systems
Participates in event planning for training sessions, webinars, kick-off events and other meetings
Daily correspondence including email, bulletins, opening mail, etc
Tracking and logging contests
Associates, or Bachelor’s degree preferred, or equivalent years of related experience
Advanced skills in Microsoft Excel, PowerPoint and Access
Minimum 2 – 5 years of related Administrative Assistant experience highly preferred
The ideal candidate should have experience managing expense reports, complex calendars, reports, and email communications
Strong computer skills and ability to multitask
Assets under management represent Consolidated Domestic and International insurance Company Statutory assets (cash and invested assets and separate account assets) and third party assets principally managed by New York Life Investment management Holdings LLC, a wholly owned subsidiary of New York Life Insurance Company

Administrative Support Specialist Resume Examples & Samples

Maintaining the calendar of senior executives and gathering necessary information and briefing materials for various meetings and appointments
Developing and maintaining tracking tools aimed at ensuring the effective coordination and control of executive office activities and the timeliness of deliverables
Reviewing and analyzing administrative policies, clarifying complex and confusing guidelines, and making recommendations to higher level staff for changes to administrative policy to improve the efficiency and effectiveness of the executive office operations
Coordinating travel arrangements, meetings, or conferences (e.g., space, audiovisual needs, and conference registration, etc.) for events involving activities within organization; and
Providing comprehensive reports on administrative projects by gathering and analyzing data and recommending suggestions for improvement and implementation
May be required
Coordinating administrative activities, ensuring their timely completion
Preparing a variety of reports, utilizing various databases and automated systems
Maintaining file systems and obtaining needed information from files or general reference sources; and
Resolving a variety of routine administrative issues or problems

Administrative Support Specialist Resume Examples & Samples

Answer a high volume of incoming calls in a timely and courteous manner
Handle travel arrangements
Provide support to the mail services department by delivering, picking up and sorting mail
Stock copy machines and pantries with supplies
Maintain chauffeurs' schedules
Order lunch for Executives
Create presentations using PowerPoint
Handle personal requests such as event planning, gift purchases, etc
2+ years of administrative support experience (C-Suite support experience preferred)
Strong command of the English language in both written and verbal communication
Excellent administrative, organizational and interpersonal skills
Experience with common computer programs including Microsoft Outlook, Word, Excel and PowerPoint
Must feel comfortable working in a fast-paced environment and dealing with high-profile individuals
Professional presentation and polished phone manners

Appeals Administrative Support Specialist Resume Examples & Samples

Logs all requests for post-service reviews and/or appeals requests received
Forwards initial denial determination and administrative denial determination letters to members, practitioners and/or providers as delegated
Processes post-service review requests and determination letters
Processes expedited and post-service appeal requests and determination letters
Processes all detailed notice of discharge appeals and determination letters
Telephone Customer Service skills

Administrative Support Specialist Resume Examples & Samples

The Administrative Specialist triages calls from patients and family members in need of social work and/or resource support, as well as from patients and family members seeking a match with a volunteer patient or family member through the Institute’s One to One program
Provides coverage when needed for Dana-Farber’s Patient and Family Assistance Program
Plans and schedules meetings, maintains schedules and appointments for the Director and other staff, prepares reports, files and distributes documents, coordinates the division’s computer, telecommunications, and system needs, and shares responsibility for the successful day-to-day operations of the PFPS Division
Responsible for efficient and professional correspondence, communication, and collaboration with internal and external stakeholders, including patients and families
Coordinates payroll efforts for the division
Accepts and generates calendar requests for division-related meetings
Routinely runs reports documenting staff caseload volume
Triages requests made on behalf of patients and their families to our two pro bono programs: Financial Planning and Legal Services

100

Administrative Support Specialist Resume Examples & Samples

Daily Accounts Receivable Support (invoicing, mailing, etc)
Processing credit card payments
Daily Accounts Payable support

101

Administrative Support Specialist Resume Examples & Samples

Provide full administrative support services to executive staff
Schedule executive-level appointments and meetings
Type reports and routine correspondence from dictation or written sources
Receptionist services
Draft routine correspondence
Attend meetings and arrange for the distribution of the minutes
Undertake projects and research, which might require contact with external agencies, as required
Supporting administration of visitor and access control, scheduling, Information Security functions, and Physical Security functions
A minimum of 3 years of experience in an administrative or clerical role
HS Diploma; (Bachelor’s degree can stand in lieu of 1 year experience and a MS degree, 2 years)

102

Administrative Support Specialist Resume Examples & Samples

Supervise payroll for School of Music faculty, staff, and students
Complete personnel action forms, including EPAF, PD7, AA 1-3, EAF, PAF, PMP and all other personnel forms for the School of Music
Work with the Director on faculty annual review process including peer evaluations, pre and post tenure review, Promotion and Tenure and Re-appointments
Handle the student evaluation of teaching process for School of Music
Coordinate hiring of faculty and staff positions. This includes maintenance of applicant files, correspondence with applicants, and assisting the search committee with all details surrounding interviews and appointments of new faculty and staff
Draft and/or edit sections of annual reports – HEADS report for NASM, Instructional Analysis reports, etc
Assist the Director in preparation of all reports within the School of Music to the College of Visual and Performing Arts, the University, accrediting agencies, and to other agencies
Receive and process paperwork, payments, and programs for around 300 student, faculty, and guest artist recitals each year
Coordinate events for the School of Music. This may include managing guest artist recitals, receptions, Music Audition Days, special events, luncheons for faculty, search candidates, and meetings
Take and distribute minutes for faculty meetings
Draft policy or manual revisions to reflect changes in procedures
Maintain personnel files for the School of Music
Disseminate critical information regarding personnel and fiscal policies and procedures throughout the School of Music as HR liaison
Compile and archive faculty CVs and course syllabi for the School of Music
Maintain and use global email/contact lists to disseminate information to the School
Two (2) to three (3) of directly related experience
Associate’s degree or two (2) year equivalent
Must be proficient in Excel

103

Administrative Support Specialist Resume Examples & Samples

Check daily emails and assist with a wide variety of customer issues
Run daily reports to spot trends, troubleshoot, and pinpoint opportunities
Liaison with customers and call center staff
Cross train on a variety of positions to serve as backup
Be the go to person for information, and running reports
Assist operations, distribution and marketing staff, as needed
Problem solving, data entry skills and receptionist skills
Qualified candidates will be professional, highly organized, possess strong customer service and communication skills
Experience with Microsoft Outlook, Word and Excel are required

104

Administrative Support Specialist Resume Examples & Samples

Coordinate and schedule meetings and maintain calendars
Gather and compile information in support of fundraising requests
Create correspondence, mail merges, and lists for communication purposes primarily using Microsoft Office and Google Suite products
File, scan, organize and maintain documents and files
Update constituent information and enter contact reports into UA Banner database system
Process travel arrangements and reimbursements
Access information, process and run reports using the UA Banner database system and Excel
Provide superior customer service to all visitors and callers

105

Administrative Support Specialist Resume Examples & Samples

May be asked to cover for other administrative support staff/practice coordinators during absences
Responsible for administrative work in the clinic - not limited to daily lab reports
Perform other duties as required by the clinical practice support team
Carries out specific processes in the patient scheduling systems so that correct special billing and revenue processes function properly
Participates in clinical systems training for new hires and may teach or participate in the planning
May coordinate moves, meetings assignments and equipment upkeep

106

Temporary Customer & Administrative Support Specialist Resume Examples & Samples

Ensure accurate processing of enrollment documentation within Connexus and Salesforce
Assist with carrying out the daily workflow involved with maintaining data input
Communicate with Program Managers and the Sales team to support enrollment processes, custom enrollment projects, and large scale enrollments
Work with site-based staff (e.g., school administrative assistants) to coordinate data collection, assist with key enrollment processes, and provide follow up support as necessary
Run daily, weekly, and monthly data reports as needed
Assist in EMS record maintenance, as needed
Maintain accuracy of student records/data in accordance with all regulatory requirements
Handle administrative tasks including expense reimbursement reports, answering phones, making copies/sending faxes, scheduling appointments, coordinating large mailings, managing academic records and transcript requests, and coordinating meetings; and

107

Administrative Support Specialist Resume Examples & Samples

Position will manage testing contracts and payments while sustaining and building new relationships with Testing Service providers and work closely with Western’s IT department that services the Testing Program’s computer needs
Position will manage the Testing Program databases and provide reports and statistical data as needed
Effective October 15, 2015 all new hires into positions subject to the State Human Resources Act (SPA) will serve a 12 month probationary period as defined by the North Carolina Office of State Human Resources (OSHR)

108

Administrative Support Specialist Resume Examples & Samples

3-6 months of related customer service experience; or equivalent combination of education and experience
Ability to read, and analyze customer questions
Ability to effectively present information (oral and written) and respond to customer questions
Typing: 40-60 WPM
Possesses a strong attention to detail
Able to manage multiple projects simultaneously
Excellent computer skills, including familiarity with using internet browsers, online chat tools, and email
Ability, on a consistent basis, to perform work activities requiring cooperation, instruction, persuasion, or speaking with others
Ability, on a consistent basis, to function in a high stress environment, under substantial time pressure
Keeps confidences and avoids gossip; admits mistakes; emulates MINDBODY Core Values at all times

109

Administrative Support Specialist Resume Examples & Samples

Ability to operate, maintain and perform basic repair of traditional office equipment (e.g. copier/printers)
Understand and practice confidentiality
Highly proficient at operating office computer programs, operating systems and general technology
High proficiency with excel and similar spreadsheets
Experience in developing, managing and monitoring a budget
Prefer an Associates degree in an applicable area
6 months experience with NCSU/CALS HR and/or Financial Systems
Demonstrated ability and experience working autonomously
Demonstrated ability to a maintain high quality working relations with internal and external customers, support staff and administrators
Demonstrated ability to quickly learn and become highly proficient with computer programs and systems
Knowledge and experience with the land-grand system and the role of NC Cooperative Extension programs in counties is desired
A valid drivers license is required for travel. NC drivers license required within 60 days of hire and must be maintained

110

Administrative Support Specialist Resume Examples & Samples

Determine dollar amount, calculate financial responsibility, and enter Orthodontic Continuation of Care cases based on prior claims submitted, submitted explanation of benefits, treatment plan and other supporting documentation
Review, research and respond to inquiries routed via telephone, follow-ups, and email
Investigate and manage orthodontic reimbursement inquiries with Client/Provider Engagement, Claims, and Customer Service departments
Verbally communicate authorization decisions to providers, request additional information when necessary, and appropriately document the phone call in DentaQuest’s system
Coordinate, manage and distribute incoming faxes to facilitate distribution to appropriate parties within the organization
Assemble Ortho CAD (electronic orthodontic requests) submission forms in preparation for review
Prepare and Coordinate general anesthesia/IV requests
Organize, coordinate and communicate Outpatient Facility Requests to appropriate State and/or Managed Care Organizations
Process requests received in the Outpatient Facility Specialist queue
Communicate to management ways to improve processes and productivity of company
Adhere to DentaQuest business processes
Assist with administrative and other duties as assigned
Knowledge of general computer software
Knowledge of telephone systems
Knowledge of dental terminology
Typing skills of 30+ wpm
Ability to read Explanation of Benefits
Good PC Skills
Excellent mathematical skills
Good judgment and ability to resolve payment issues
Ability to remain organized with multiple interruptions
1+ year experience in administrative setting

111

Administrative Support Specialist Resume Examples & Samples

Prior Human Resources experience
Recruiting
General knowledge of UAB policies and procedures
Ability to thrive in a busy work environment
Ability to work with various departments and foster teamwork
Ability to learn and apply new skills quickly
Independent problem solving ability
Ability to comprehend data effectively
Skilled in database management and record keeping
Must be able to identify and resolve problems in a timely manner
Ability to interface effectively with all levels of employees, treating all with respect and dignity
Demonstrate resourcefulness and initiative in dealing with daily assumptions
Gather and analyze information skillfully
Quality assurance
Proofing/Editing
Please be certain showcase depth and breadth of experience as it relates to the needs of this job announcement. Incomplete job profiles will not be processed
Must maintain a valid driver’s license, issued in the United States. Motor Vehicle Record will be obtained and reviewed at least annually. Driving record should meet university underwriting standards to drive vehicle in performance of University business

112

Senior Administrative Support Specialist Resume Examples & Samples

Review, investigate, analyze, and resolve key issues at the provider and client level
Maintain provider portal access
Implement new clients through client set up and maintain existing clients through fee calculation changes as necessary
Complete testing on new process deployments provide sign off
Interface and collaborate with various key contributors to communicate performance of all service lines and recovery issues including continuous follow-up throughout to the end result of resolution
Identify and pursue process improvements which result in operational efficiency
Ensure systematic data oriented efforts to improve consumer and/or client services
Serve as resource and subject matter expert to less experienced administrative support staff
Collaborate, coordinate, and communicate across disciplines and departments
Ensure compliance with HIPAA regulations and requirements
Demonstrate commitment to the Company’s core values

113

Executive Administrative Support Specialist Resume Examples & Samples

Work that requires diplomacy, discretion and confidentiality,
Working independently as well as working in a team environment,
Working in a fast-paced, high-pressure environment,
Managing calendars and organizing complex travel schedules,
Work that requires setting priorities and being organized,
Computers and proficient in using Microsoft Office software (i.e., Word, Excel, Outlook),
Establishing and maintaining effective working relationships,
Managing multiple concurrent projects with multiple deadlines,
Problem solving, issue resolution, and decision-making

114

Administrative Support Specialist Resume Examples & Samples

Prepare a variety of materials using word processing and other types of software, such as spreadsheets, graphics and briefing packages and MS-Project. The work requires a competitive level of proficiency in typing as well as knowledge of office hardware and software systems, to include ability to solve minor problems and quickly obtain help for more serious ones
Material production involves creating, editing and reformatting lengthy reports requiring advanced functions such as those required to generate tables of contents, statistical data with multiple columns, technical directives, correspondence, and lists of exhibits; using database or spreadsheet software to enter, revise, sort or calculate, and retrieve data for standard or special reports; and using graphics software to provide graphic symbols, charts and graphs
Responsible for proper spelling, grammar, format and arrangement of material
Uses electronic mail to transmit and receive information
Serves as timekeeper to multiple teams; maintains records as required; inputs time and attendance into automated system
Processes and monitors status of procurement orders by electronic system
Provide administrative support to manage civilian and military personnel, manpower, records and forms management, and training for the Institute
Prepare and track policy and regulations, and additional duty appointments

115

Administrative Support Specialist Resume Examples & Samples

Minimal/rarely
Ability to provide administrative support in the area of property, shipping, and inventory management
Skill in the use of databases, software applications, and automated systems to accomplish work
Knowledge of procedural policies for purchasing equipment
Knowledge of Unified Financial Management System (UFMS)
Knowledge of auditing standards and procedures for conducting inventory audits
Knowledge of requirements of contract and procurement administration

116

Administrative Support Specialist Resume Examples & Samples

Excellent verbal & written English communication skills
Advanced level experience using Microsoft Office
Intermediate to senior level administrative knowledge and skills and senior level knowledge in some administrative tasks
Has the ability to work with multiple issues/projects and has the experience/ability to support more than one employee’s general administrative needs. May be regarded as the primary administrative employee of a work unit

117

Administrative Support Specialist Resume Examples & Samples

Prepares documents such as correspondence, reports, letters, presentations, organizational charts, spreadsheets, meeting minutes, and flyers
Coordinates meetings, conferences, and retreats including booking rooms or venues, ordering food, and arranging for audiovisual equipment
Maintains and manages processes associated with varied programs, projects, and events
Creates and uploads content for department intranet site
Assists with compiling and tracking department budget
Serves as a primary administrative contact for the Center, including screening calls and determining appropriate actions in response to inquiries
Provides support to senior members of NPCS such as calendar management, meeting preparation, and coordination of travel arrangements
May work on special assignments and projects as needed
Proficiency in Microsoft Office Suite and Microsoft Publisher, Visio
Excellent ability to organize, prioritize, and follow-through
Flexible and collaborative team member
High level of accuracy and attention to detail as well as the ability to see the big picture
Ability to work closely and effectively with all levels of staff within the organization
Discretion and diplomacy in handling confidential information

118

Administrative Support Specialist Resume Examples & Samples

Bachelor’s degree preferred with a minimum of 3 years relevant experience. Experience in a healthcare setting is a plus
Excellent knowledge of computer applications (e.g. Outlook, Word, WebEx, etc.)
Ability to schedule complex, multi-person meetings

119

BSA AML Administrative Support Specialist Resume Examples & Samples

Responsible for preparing and tracking the status of data and information related to letters, documents, dashboards, heat maps, memorandums, reports and other bank secrecy act, anti money laundering material which are often complex, regulatory and confidential in nature
Developing and maintaining department filing system, including maintaining accuracy of information, policies, procedures, and organizational charts, posted on the bank secrecy act and anti money laundering intranet site
Will partner with the department in identifying workflow improvement opportunities and implementing tools to increase effectiveness. Responsible for creating and coordinating reports and material for various management and executive meetings
Managing the day to day administrative functions of the department to ensure efficient office operations
Responsible for communicating directly, both verbally and in writing with directors, officers, employees, customers, government officials, attorneys and others
Responsible for maintaining records, preparing reports, setting up meetings and performing other routine administrative duties in line with the department’s services and functions. Responsible for typing letters, reports, proposals and memos via PC word processing and spreadsheet programs. Responsible for setting up and maintaining files, opening mail, answering the telephone, greeting visitors, setting up appointments and meetings, ordering supplies and arranging travel and hotel reservations
3 or more years related administrative experience. (Preferred)

120

Administrative Support Specialist Resume Examples & Samples

Compose, review and edit correspondence including emails, letters, memoranda and reports pertinent to Research Administration and other matters as required
Manage and monitor NCARS office operating budget; oversee processing for PCard(s) and reconciliation for dept. users, Travel Authorizations and Reimbursements. Prepare paperwork for Business Center for IDT’s, Journals, Vouchers, for assigned executives
Maintain daily calendars; provide support for meetings and assist with planning for key events
Acts as primary contact for CALS Research Committee, which consists of members from each of the CALS departments
Serves as secretary at monthly meetings, taking minutes, transcribing for the Chairperson, an providing information to Committee members as needed
Provides information on procedures and policies to the committee. Has the ability to listen effectively and provide feedback to Committee members. Has the ability to work with other department members to update the web site to include up-to-date information on Research Committee programs and grants
Provides NCARS/CALS grants, awards, and research programs throughout the year
Coordinates the day-to-day functions of programs, plan and organize activities, communicates program policy and procedures
Works closely with Deans and Directors to disseminate the correct information to all CALS departments regarding proposals for grants, nominations for awards, etc
Works with others in the department to prepare and post materials to the web site. Has the ability to gather data and place this in a document for others to review
Serves as the main program contact for all commodity group programs. Understands the goals of the groups and the partnership with the research department. Has the ability to keep these goals and expectations in focus to ensure they are being met
Provides assistance to the Special Projects Manager to plan and coordinate program activities, calendar and manage events, and problem-solve issues
Uses research data effectively to respond to questions and inquiries. Responds to questions and inquiries via e-mail, telephone, and in person using established procedures within the department. Be aware of sensitive, confidential issues and material, being mindful of when and where to share information
Ability to exercise judgment and discretion in establishing, interpreting, and applying a wide range of administrative procedures and projects
Ability to establish and maintain effective and positive working relationships with colleagues at all levels of the organization, as well as internal and external constituents, and the general public
Competency with Microsoft Word, Excel and electronic calendaring systems

121

Administrative Support Specialist Resume Examples & Samples

Oracle HR & Finance
Gorrie-Regan
TEL Document
Proficient in Excel and Outlook
Typing at least 45 wpm
Transcribing meeting minutes
Maintaining calendars in Outlook
Preparing and processing requisitions, purchase orders and other office documents
Excellent written and interpersonal communication skills
Planning and coordinating programs, projects and special events
Maintaining confidential records and data
Prioritization and time management

122

Administrative Support Specialist Resume Examples & Samples

Plans, organizes, and oversees all unit level deployment activities. Provides technical guidance and recommendations to senior leadership regarding unit deployment program
Ensures personnel readiness. Ensures the unit is ready to meet wartime and peacetime mobility taskings by scheduling and tracking unit deployment training. Provides consultation, guidance, and assistance to management and employees on employee relations subjects
Provides consultation and assistance on conduct-related issues. Advise managers and supervisors on the relatively common issues or problems such as routine leave or attendance questions or disputes. Carries out special projects and participates in special initiatives and studies
Represents the section with a variety of installation and functional area organizations. Uses varied and advanced functions of office automation software to create, format, modify, edit, and print a variety of documents and support office operations
May occasionally require travel away from the normal duty station on military or commercial aircraft
Knowledge of the fundamental HR laws, principles, systems, policies, methods, and practices to include employee relations, recruitment and placement, performance management, and labor relations; analytical and problem-solving methods required to advise on the resolve well-precedented factual, procedural, and/or recurring issues; make informed judgements on problems and issues; and perform advisory services
Knowledge of research, evaluation, fact-finding, and investigative techniques in order to gather data, identify significant factors, and recommend a solution from a number of possible alternatives
Knowledge of the organization mission and management's objectives and their implications on personnel management programs including employment opportunities and position management
Ability to select the appropriate basic legal and regulatory provisions applicable to each situation and locate appropriate and applicable precedents and legal documentation
Ability to communicate clearly, concisely, and with technical accuracy, both orally in writing, as well as work in a professional manner with peers and management
Ability to identify and analyze numerous facts and allegations to determine accuracy and applicability to cases

123

Program & Administrative Support Specialist Resume Examples & Samples

Incumbent may be required to travel by military and/or commercial aircraft in the performance of assigned tasks
Knowledge of and skill in applying program analysis techniques, including ability to obtain, organize, integrate and present quantitative and qualitative information and analytical results in various forms
Ability to plan, staff and coordinate program-related action items effectively with internal and external components
Ability to identify policy and process directives relevant to program and administrative management questions, and to assist team members in applying such guidance correctly
Ability to establish and implement work processes required to maintain operations in a professional office, including those associated with personnel management, security and other functions in support of the organization
Skill in applying automated information management tools (e.g., MS Office Suite) to maintain databases; provide reports; and compile and extract statistical data
Skill in oral and written communications to communicate complex information clearly, concisely and in appropriate formats
Incumbent will be required to be available for other than normal duty hours to include weekends to support exercises and crisis planning
TDY may be required. Incumbent may be required to travel by military and/or commercial aircraft in the performance of assigned tasks

124

General Administrative Support Specialist Resume Examples & Samples

Assisting with preparation for, and follow up actions from PFS leadership meetings. This includes scheduling and planning time for meeting preparation, drafting and coordination of papers, scheduling meetings, monitoring and undertaking follow up actions
Managing PFS Leadership Team meetings, creating agendas, taking minutes and actions as well as following upon actions and ensuring meetings are run in an efficient manner
Managing complex business diaries including organisation of national and international itineraries, acting quickly to short notice changes, rescheduling and cancellation of appointments with tact
Coordinate and plan trips, including arranging appropriate travel, visas, agendas and necessary contacts, country information, and other necessary preparations
Project management support as required,
Management and organisation of celebratory events as well as other ad hoc events. Ensuring that feedback from attendees is sought and incorporated into future events
Co-ordinating communications to the PFS teams to ensure the maximisation of staff engagement, including working with Corporate Communications and other key stakeholders
Managing the successful on-time publication of newsletters, blog posts and emails
Working closely and effectively with external stakeholders including InvestNI and other professional bodies
Managing the inbox and timeliness of response to external queries and communications for the Head of PFS
Forming productive working relationships with members of the Pearson Finance Leadership Team including their assistants, assisting with queries, problems and ensuring swift resolution
Organising and over-seeing office moves and other ad hoc business unit administration
Ensuring the efficient running of the Head of PFS office, including managing leadership team leave requests, expense claims, budgetary information, requisitions
Leading on other PFS internal communication events, including organising and communicating event details to delegates, collation of agenda items and final powerpoint presentation as well as ensuring meetings are run in an efficient manner
Working closely with Talent Acquisition in the co-ordination of recruitment activities on behalf of the Head of PFS
Working closely with Facilities Support in the office to ensure the smooth running of the Belfast office on a daily basis
Previous administrative experience supporting at a senior level is essential
Experience managing multiple senior stakeholders
Proven experience of working with a wide range of clientele - confident in being able to communicate effectively, with tact and discretion at all times
Excellent attention to detail and a proactive approach
A self-starter who is able to work on one’s own initiative with a high degree of autonomy
Excellent written and verbal communication, perfect grammar is essential
Always willing to take on various and changing tasks as and when necessary
Needs to be comfortable communicating with large numbers of internal team members
An advanced user in MS Office, including Word, Excel, PowerPoint

125

Administrative Support Specialist Resume Examples & Samples

Demonstrated proficiency with computer software such as MS Word, Excel and Outlook
Strong organizational, communication and interpersonal skills
Demonstrated ability to work effectively with multiple deadlines while maintaining attention to detail
Demonstrated ability to work in a highly professional manner with diverse groups of individuals
Demonstrated ability to effectively handle multiple tasks, set priorities and work independently
Previous receptionist and/or administrative support experience
Experience providing support in an academic research environment
List of three references

126

Administrative Support Specialist Resume Examples & Samples

Maintain cleanliness and organization of the office and conference room areas
Stationed at front desk; professionally answering calls and greeting guests
Ability to communicate extremely well with a diverse group of personality types
Reliable and punctual
Very strong organizational skills and attention to detail required

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