Document Management Resume Samples

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B Bogisich

Brianne

Bogisich

5088 Schmitt Terrace

New York

+1 (555) 609 0615

5088 Schmitt Terrace

New York

Phone

p +1 (555) 609 0615

Experience Experience

Los Angeles, CA

Document Management Administrator

Los Angeles, CA

Bahringer-Cartwright

Los Angeles, CA

Document Management Administrator

Performing various administrative tasks including working on assigned projects with minimal supervision
Store, manage and track company documents
Entering electronic documents into document management systems
Physical work environment is typically indoors in a consistent temperature
Arranging courier and other shipments
Maintaining physical files and team reports
Capturing and tracking vendor invoices

Phoenix, AZ

Document Management & Gqs Leader

Phoenix, AZ

Hermann, Rutherford and Jacobi

Phoenix, AZ

Document Management & Gqs Leader

Provide technical writing support to policy improvement and integration
Establish and cascade operational objectives as well as personnel development objectives to team members
Create and support an environment for Learning and Development
Identifies, develops, and drive continuous improvement opportunities
Hire, develop, mentor and coach staff
Manage budget to target
Responsible for oversight of suppliers performing archival services in the US thorough SME support for external audits at suppliers providing services for Document Management

present

Phoenix, AZ

Lead Specialist, Product Document Management

Phoenix, AZ

Mitchell, Carter and Lakin

present

Phoenix, AZ

Lead Specialist, Product Document Management

present

Works directly with functional areas across marketing, sales, engineering, pricing, and demand/supply in support of new and sustaining offers
Be a leader in implementing process improvements, define and envisage global solutions and influencing their global organizational rollout
Identify process breaks and created working solutions to eliminate problem areas ensuring smooth flow in processes
Manages product data (PD) marketing and engineering changes and deviations in support of new products across all sales motions and engines
Directly supports revenue targets by providing complete, accurate order codes to internal sales reps and Dell’s online customers
Proactively manage and coordinate product data updates/maintenance and issue resolution using global processes and tools
Helps guide product marketing and sales on product offer strategy to help grow sales and gain market share

Education Education

Bachelor’s Degree in Business

Howard University

Bachelor’s Degree in Business

Skills Skills

Experience developing and implementing quality management systems
Program management experience and skills. Ability to breakdown complex projects into logical steps,
Ability to lead cross-functional projects individually and with dedicated staff members
A desire and skill to work with others to influence, and to work through staff to ensure coordinated goals are achieved
Former leadership experience with demonstrated effectiveness in motivating and developing personnel
Exerts influence in the development of overall objectives and long-range goals
Effective written and verbal communication skills. Effective in presenting to a wide range of audience
Effective at driving change management

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Administrator, Document Management Resume Examples & Samples

Be prompt and conscientious
Be able to take instruction
Have patience and understanding
Want to learn new tasks
Use discretion in daily transactions
Be in good health
Make good decisions
Communicate well with peers and clients
Be ambitious
Basic PC skills, such as Outlook and Word
Not essential, but helpful
Knowledge of the financial industry (in particular, the brokerage business)
Knowledge of downtown Toronto streets and buildings
A working knowledge of ADP

Document Management, Macquarie Capital Resume Examples & Samples

Experience in the use, administration or support of Electronic Document Management Systems or Records Management systems
High level of people and communication skills
Financial services industry experience preferable but not essential
Tertiary qualifications in Records/Information Management is desirable
Mergers and acquisitions, takeovers and corporate restructuring advice
Equity capital markets, equity and debt capital management and raising
Debt structuring and distribution
Private equity placements
Principal products

Document Management Administrator Resume Examples & Samples

Recognizing types of legal documents, and identifying basic information contained in them
Organizing and scanning paper documents
Entering electronic documents into document management systems
Maintaining physical files and team reports
Capturing and tracking vendor invoices
Arranging courier and other shipments
Performing various administrative tasks including working on assigned projects with minimal supervision
Have a positive, can-do attitude
Be comfortable in a fast paced, professional office environment
Have strong organization skills, and strong attention to detail
Be proficient in Microsoft Windows including Outlook, Word, and Excel
Have excellent oral and written communication skills

Rdt-document Management Resume Examples & Samples

Excellent troubleshooting skills, ability to quickly understand the internals and dependencies of multiple existing applications, find the root cause of problems and remediate them
Strong Software Engineering background in Core Java/Java EE technology stack
Hands on experience of Spring/Hibernate and various Apache libraries
Experience with Object Oriented JavaScript, Ext JS framework and HTML5 UI web technologies is desirable
Good understanding of Linux environment and shell scripting
Good understanding of SDLC, Change Management, Release Management and Incident Management processes
Experience of working in Agile/SCRUM/Kanban development environments
Very motivated, with strong delivery focused attitude and ability to work independently and as part of a globally distributed team
Excellent multi-tasking ability

Document Management & Gqs Leader Resume Examples & Samples

40% Leader of the Document Management and Global Quality Standards Team
Manages the organization and works with the business to evaluate and provide upcoming resource needs
Establish and cascade operational objectives as well as personnel development objectives to team members
Create and support an environment for Learning and Development
Create a motivating environment as a Leader and ensure that the team has the resources they need to be effective. Inspire others through a shared vision and purpose
Accountable for team owned quality system records and adherence to established timelines
Identifies, develops, and drive continuous improvement opportunities
Responsible for monitoring system performance through monthly metrics and establishing plans to address trends as needed
Hire, develop, mentor and coach staff
Manage budget to target
30% Tech Ops Quality Manual and Global Quality Standards Business Process Owner
Responsible for Tech Ops Quality Manual and Global Quality Standards lifecycle
Responsible for establishing Global Quality Standards, maintaining QMS Policy files including reference to regulations, leading gap analysis and implementation planning
Report status and metrics of QMS Policy implementation status and risks regularly
Provide technical writing support to policy improvement and integration
Responsible for integrating acquisitions into the global quality standards systems
Responsible for inspection readiness and inspection support of the Tech Ops Quality Manual and Global Quality Standards processes
30% Document Management Business Process Owner
Oversight and business process owner of GMP/GDP Document Hierarchy, Periodic Review, user book management, Document Processing, including but not limited to Controlled and Managed Documents
Responsible for integrating the GMP/GDP documentation systems
Manages activities for the system administration of the MasterControl System within Tech Ops Quality, including oversight of User access requests, report management, process and metadata change requests, general customer support, and escalation of issues to IT
Responsible for Records Information Management oversight and guidance for GMP/GDP records
Responsible for oversight of suppliers performing archival services in the US thorough SME support for external audits at suppliers providing services for Document Management
Responsible for inspection readiness and inspection support of the Quality Document Management processes
Former leadership experience with demonstrated effectiveness in motivating and developing personnel
Exerts influence in the development of overall objectives and long-range goals
Experience developing and implementing quality management systems
Ability to lead cross-functional projects individually and with dedicated staff members
A desire and skill to work with others to influence, and to work through staff to ensure coordinated goals are achieved
Program management experience and skills. Ability to breakdown complex projects into logical steps,
Effective written and verbal communication skills. Effective in presenting to a wide range of audience
Effective at driving change management

Maquarie Asset Management Mira-document Management Resume Examples & Samples

Various electronic systems housing documents & records to ensure compliance with regulatory and MIRA policies
Appropriate access to documents according to risk assessment of records
The EDMS (electronic document management system)
The virtual data-room system for internal and external user access
The asset management system Troubleshooting and assisting staff with user access or document management system issues
Performing periodic User Access Reviews of network drives and managed systems
Coordinating the capture of key documents captured during transactions
Participate in and contribute to MIRA Document Management team projects
Contribute and participate in MIRA's Business Continuity Program
Ensure any document requests from internal and external bodies are in line with relevant MIRA and Macquarie policies
Maintain the Document Management intranet page to ensure up to date information provided to stakeholders
Create, classify and maintain physical files and offsite boxes; register and track these via the records management system
Respond to enquiries regarding access and retrieval of MIRA records
Track, audit and conduct census of all file movements in the system
Register physical files to the offsite storage facility and provide timely retrieval services to the business
Offsite provider services and account arrangements
Provide training and awareness of Document Management systems as well as framework of procedures and policies for new and existing staff
Manage the new staff, transfer, and leaver process to ensure it conforms with set procedures and required timelines
Relationship building with key stakeholders and business contacts
Tertiary qualification in records, documents or information management disciplines (professional recognition with RMAA or other offshore professional institute, such as ARMA or AIIM) desired but not essential
Financial services industry experience is essential with significant experience in a corporate, legal or financial services organisation in a records / document management role
Excellent knowledge of record keeping principles and processes including a strong understanding of corporate information management principles
Strong skills and recent experience in the use, administration or support of Electronic Document Management Systems and Records Management systems including relational databases; with associated experience in systems implementation, upgrades, UAT and general testing experience
Experience using Content Management Systems (CMS)
Experience and understanding of Business Continuity practices concerning document management
Sound judgement and discretion with confidential information
Proficient time management, organisational and administrative skills
Strong attention to detail and accurately recording metadata
High level of customer service including an ability to respond efficiently to requests and use sensitivity and discretion when dealing with staff
High level of people and communication skills with strong written and verbal communication skills with both technical and non-technical stakeholders, with the ability to communicate effectively and concisely with the business
Time management, and the ability to prioritise and meet deadlines
Ability to work autonomously and collaboratively
Ability to work well under pressure and provide timely deliverables to a consistently high standard
Strong problem solving skills with an ability to apply strategic thinking
Ability to manage priorities and resources to effectively deal with changes in demand

Document Management Operation Leader Resume Examples & Samples

Control that all Mexico documents are properly stored
Keep the sensitive document protection policy up-to-date. Monitor outsourced team & report out to the business SLT
Ensure all processes related to Doc Mgmt & Protection are optimized and results under control.. ITO process
Execute claim management and application processes
Manage and apply claims related to doc completeness
Monitor the escalation process for claims
Bring document management know-how during the underwriting & servicing processes when needed
Be point of contact with the entire Ops team when
Customer requires documents for any requirement
Rapid Tag processes
Insurance accident management
Support sales and risk transactions (ie: S&LB & credit line renewals)
Support on any business audit
Experience in dealing with suppliers/partners/clients
Learns quickly when facing new problems; is open to change; experiments, and will try to find solutions; enjoys the challenge of unfamiliar tasks and quickly grasps the essence and the underlying structure of anything
Can be counted to exceed goals successfully; very bottom –line oriented; steadfastly pushes self and others for results
Is dedicated to meeting the expectations and requirements of both internal and external customers; gets first- hand customer information and uses it for improvements in service; acts with customer in mind, establishing and maintaining effective relationships with customers, gaining their trust and respect
Uses rigorous logic and methods to solve difficult problems with effective solutions, probing all fruitful sources for answers; can see hidden problems, looks beyond the obvious and doesn`t stop at the first answer
Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure
Can quickly find common ground and solve problems for the good of all, representing his/ her own interests and yet being fair to other groups; is capable of solving problems with peers with minimum noise; is seen as a team player, cooperative, who gains trust and support of peers
Practices attentive and active listening with patience, but also can accurately restate the opinions of others even when there is disagreement
Knows personal strengths, weaknesses, opportunities and limits; seeks feedback without being defensive; gains insights from mistakes
1 year leading teams and executing projects
1 year of relevant work experience in quality, processes, customer care are desirable

Manager, Document Management Resume Examples & Samples

60%: Functional Responsibilities: Manage the Shire R&D Records Repository and Archives in accordance with business, legal, and regulatory mandates. Hire, train, supervise, and evaluate full-time and contract staff
Guide, supervise, and manage the design and implementation of consistent archiving practices and processes
Implement strategies to effectively deploy and manage SharePoint sites
Provide expert guidance for the assessment/appraisal of records required to be archived per the Shire’s RIM Policy/Records Retention Schedule
20%: Collaboration and proactive leadership
Develop a strategic vision regarding off-site and electronic document storage so as to advise key stakeholders in planning for the future
Design opportunities to collaborate with Shire colleagues (i.e. Regulatory Affairs, Clinical Operations, PD, Drug Safety & Pharmacovigilance, RIMS, IT) in the development of innovative best practices and archiving solutions
Develop validated policies and procedures related to integration of records acquired via mergers and acquisitions
20%: Additional Administrative Responsibilities
Revising, writing, reviewing and initiating new SOPs as needed/required
Negotiate and maintain contracts with vendors
Manage department budget and recommend cost-effective improvement strategies
Create job descriptions, training modules, and cross-functional opportunities
Manage all aspects of evaluation and compensation process for direct reports
BS or BA required (or higher)
6-8 years as an archivist or records manager, preferably in a biotech, pharmaceutical, or healthcare environment
3 + years as a people manager
CRM certification desirable
Hands-on experience with multiple IT solutions commonly used in the industry for data capture and utilization
In-depth knowledge of Office products suite
A collaborative and enterprising spirit
Recent experience with SharePoint
Experience leading a team of full-time and contract staff
Superior judgment, decision making and problem solving skill with the ability to assess issues and determine the best course of action
Skilled and experienced at managing vendors for records storage and scanning
Outstanding communication, presentation, organization and leadership skills
Consultative and collaborative style with an ability to motivate staff

Specialist, Document Management Resume Examples & Samples

Ability to lift 30 pounds
Ability to accurately file with no errors
Ability to lift and scan loan documentation
Supports sales team efforts by providing world class service in both the consumer and commercial loan process
Establishes a good working relationship with internal customers, LOBs and the Consumer Loan Center (CLC)
Effective use of on-line queues to ensure timely processing of tasks
Best practice sharing
Keen eye for detail while filing loan documentation
Participate in team meetings
Intermediate PC skills and ability to use MS Office (Word, Excel)
Able to read and interpret legal documents
Demonstrated commitment to excellent customer service
Ability to multi-task and meet deadlines while working under pressure
Open minded and adaptable to new ideas in a changing environment
Maintain a constructive, positive outlook

Senior Document Management Systems Specialist Resume Examples & Samples

Lead for Quality, the design and implementation of document and change control processes and systems for compliance to applicable medical device QMS and regulatory requirements. This will include the selection, configuration, validation and implementation of an electronic tool or system for document management (eDM) and change control
Be fully accountable and responsible for the management of all QMS (e.g. policies, procedures, etc.), production (e.g. batch records) and Regulatory Affairs (e.g. 510(k) compilation and submission to FDA) related documentation and records. Where and when an eDM is present, this includes the management of an eDM system
This position will serve as the QMS Document Control, Change Control and Learning Management System SME. This includes the following critical activities (this is not an all-inclusive list)
Minimum of 5 years of working experience in a Quality Control, Quality Assurance or Compliance roles, preferably in a document control or management function in the medical device industry
Working Knowledge of 21CFR Parts 11 and 820, including ISO 13485 QMS
IT/IS System validation experience, specifically on electronic Document Management (eDM) systems
Prior experience regarding batch documentation review, approval or remediation
Motivated and proven ability to work in a team-oriented environment and a desire

Lead Document Management Resume Examples & Samples

Liaise with customers/partners to follow-up the project documentation and record the customers comments & replies related to the documentation within the Document Management System
Support the Project Director in the Document Management process definition and deployment
Prepare project procedures related to the Document Management process
Ensure that all relevant Company/Document management procedures are adhered to by participating units
Manage all project document transactions for the company ensuring all relevant information is accurately recorded on the Document Management System
Submit documents to customer & check that submission status are integrated (for information/approval)
Track customer comments and answers, along with document resubmission
Manage customer return status of project documentation within the Document Management System
Prepare transmittal with defined deliverables list & submission dates
Record all necessary document receipts
Support collation, storage and archiving of all project manuals with O&M Coordinator
Create all necessary drawing lists/ document lists
Archive all project documents at the end of the project in electronic and paper form if required
Provide all necessary assistance to the Site management for documents used during the construction phase
Proactively monitor and maintain the document deliverables list with the guidance of the Project Director
Produce reports and statistics to inform the project team of the status of the documentation of the project
Ensure that all printing, collating, packaging and posting of documents to the required parties is carried out to the standards specified and within the required timescales
Control data attributs of any documents in line with project requirements, work with subcontractors and partners to implement corrective action methods (form of document to be checked by lead team it is not the role of document controller)
Record mark up in accordance with Site Manager directly or coordinate this task if delegated to any participating unit
Record final documentation for the project
Organize ROE on Document Management according to project process
At least prior 5 years experience as Project Document Manager in a multi-cultural environment if not yet experience as Project Lead Document Manager
Experience of direct contact with customer and subcontractors representative
Good understanding of engineering processes and document control systems. Knowledge of engineering technical terms
Proficiency in the following software

Senior Manager Document Management Resume Examples & Samples

Responsible for implementing and maintaining the effectiveness of the quality system
Identify and implement appropriate metrics for measurement of current state and routinely assesses for areas of improvement
Create and maintain a culture of process improvement, collaboration and development
The Senior Manager, Document Management reports to the Assistant Director, Document Management, and is accountable for meeting the primary goals, objectives and responsibilities of the position, particularly those related to the timelines, budgets and expected quality level of AbbVie’s clinical programs
The impact to AbbVie if the Document Management organization does not meet expectations could include Regulatory agency citation for nonadherence to regulations for documentation and control; delay in beginning of clinical trial; regulatory submission or approval delay; any one of which may lead to millions of dollars in lost sales for AbbVie
Bachelors or Masters Degree, preferred in Sciences or Business, with 7+ years professional experience
Must analyze organizational needs and assist in the design, implementation and maintenance of flexible work teams, capable of meeting changing business and regulatory requirements
Very good English skills are essential

Senior Manager, Document Management Resume Examples & Samples

Bachelors or Master’s Degree, preferably in Sciences or Business
7+ years professional experience
Proven communication, organizational, project management and leadership skills
Requires problem solving at strategic, operational and tactical levels
Must analyze organizational needs and assist in the design, implementation and maintenance of flexible work teams; must be capable of meeting changing business and regulatory requirements

Document Management Junior Specialist Resume Examples & Samples

High school diploma required. Technical Degree in Business, Organizational behavior, HR or related field preferred
Expertise in compliance and controls (3 years)
Experience in document management (3 years)
Experience in working in a shared service organization preferred
Experience in using document management related technologies such as document management systems, scanning solutions, archiving solutions
Experience in working with case management system
Experience in managing projects
General understanding of HR processes
Fluent English required (Spanish/French/Portuguese speaker preferred)

Specialist, Document Management Resume Examples & Samples

Responsible for maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents
Updates and maintains project document control record keeping system
Prepares transmittals and distributes data as directed
Interfaces with reproduction department for required reproduction associated with copy and distribution requirements per project procedures
Perform procurement file closeout and archiving as per established procedures and in the approved systems
Under direct supervision, performs routine assignments
Develops core competencies with existing procedures by solving standard problems

Document Management Center Resume Examples & Samples

Achieve all document handling requirements in line with service level agreements
Control and store of EMEA financial documents centralised in Budapest Document Handling Centre
Arrange document handling solutions in line with Glasgow Business Partnering integrations roadmap
Maintain strong working relationships with Eaton Shared Service Centre process teams, identifying synergies with Glasgow Document Management Centre
Supply strong organisation of document handling processes
Identify areas of opportunity for growth and improvement in document handling processes
Achieve on time completion of goals and development plans
Scan all documents received in the document handling centre to ensure full traceability of documents
Develop cross functional relationships with other Eaton Shared Service Centre teams
Maintain processes &related guidelines for all document handling processes
Liaise with Third Party Service provider(s) on document archiving services
Maintain tracker for document archiving and communicate to EMEA internal customers on archiving status
Maintain strong communication with key stakeholders and customers
Perform audits on documentation as prescribed by the compliance checklist
Contribute to continuous process improvement initiatives

Document Management Assistant Resume Examples & Samples

Entering into ERP system bill of material (BOM) costing information (daily). Maintains/modifies item master changes. Coordinates BOM product configuration for multiple components into a final assembly
Maintains regulatory documentation, including product qualifier scheduling & compliance. Places orders for samples
Updating & maintaining product test data files
Maintaining and keeping current customer certification letters/information
Coordinates & tracks product change orders (PCOs)
Retention of engineering standards, product information & design drawings
Release of approved drawings via the Water Purification PCO process
Administrative support for the 3D product development process (reports, information formatting,..)
Database upkeep for design drawings, product information in JDE, PCOs and 3D projects. Product Data Management (PDM)
Maintains and tracks engineering department spend vs plan budgets
Administrative duties as needed by other departments
HS diploma required. Degree and/or Certificate in a business or technical field preferred
Strong ERP application software experience using JDEdwards (>1 years). Will include data entry & maintenance, searches, and configuring bill of materials (BOMs). Excellent electronic filing capability
Able to handle multiple tasks/assignments in parallel
Excellent communication skills; verbal & written. Including use of MS Word, Excel and PowerPoint for information reports. Must be able to work across multiple departments and global facilities
Knowledge of, and able to assist in, regulatory reviews and audits
Ability to learn and function in the design drawings database- EPD

Senior Document Management Assoc Resume Examples & Samples

Support an established workflow process in the collection, processing, scanning, and uploading of documents into Moody’s Document Management Systems
Distribute Vital Record Candidate and Escalation reports for senior management, Compliance teams, and Internal Audit
Provide guidance and support to analysts in regards to loading documents into Moody’s Document Management Systems and related policies and procedures on document retention
Clean up the backlog of paper documents stored in offsite storage and/or local office file rooms
Destroy Physical and Electronic Documents per Moody’s Document Retention Policy
Projects as assigned
Ad hoc reporting and analysis
Identify issues with the document management systems
Participate is user’s acceptance testing on system enhancements
Assist in increasing process improvement and adding controls
Bachelor’s degree in Business a plus
1-2 years related experience, financial industry experience a plus
Prefer someone who understands Japanese
Strong IT skills including MS office, advanced Excel skills and Power Point preferred
Organized and efficient with a pro-active, ‘can-do’ attitude
Strong time management skills with ability to handle multiple projects in order to meet tight deadlines
Fluent Japanese language is highly preferred

Worldwide Manager of Document Management Resume Examples & Samples

Perform all job duties in full accordance with the Worldwide Policies on Information Asset Protection, maintain password(s) as Confidential, and protect Critical Business Information
Understands, incorporates and complies with all applicable laws and regulations relating to DePuy’s business activities and Policies and Procedures of the Health Care Compliance Program and Code of Conduct
Demonstrate a thorough understanding of business partner needs, processes and priorities and manage business partner satisfaction relative to deliverables
Act as Document Management Process Owner for DePuy Synthes, including the following: Provide ongoing strategic review and drive continuous improvement of the DePuy Synthes Document Management processes in line with Franchise and Sector standardization initiatives, including implementation of Enterprise standards. Define and implement resourcing strategies to proactively meet emerging business needs. Support the formulation of responses to regulatory agencies in order to address Change Control-related observations. Collaborate in the identification and implementation of corrective actions. Ensure effective and timely completion of all corrective actions
Partner with WW Document Management Strategic Manager to drive process integration and harmonization for WW DePuy Synthes through strategic system implementations impacting Product Master Data
Partner with the Product Lifecycle Systems Manager to drive PLM system changes to meet emerging business needs
Recruit, manage, and develop internal employees and external contractors as required to support business objectives
Identify opportunities to leverage resources across the WW DePuy Synthes Document Management community and implement to improve overall efficiencies
Participate in the business planning activities (budgets, project and resource planning) as required
Bachelor Degree in Information Technology, Engineering, or related technical field required
A minimum of 6 years of experience with Quality Systems and Change Control in a regulated industry – Medical Device highly preferred
Must have a minimum of 8 years of professional experience
Must have experience with Product Lifecycle Management Systems, while MRP/ERP systems experience is highly preferred
Ability to interact with, influence, and lead cross-functional, global teams within the DePuy Synthes franchise and across the J&J Medical Devices segment
Intermediate MS Office (Excel, Word, Outlook, Powerpoint) skills required
Demonstrated knowledge and application of QSR, MDD, ISO 13485 and other international regulations/standards
Initiative in innovative approaches to problem solving in a fast paced changing business environment
"Out of the box" thinker
Strong people and performance management skills for global teams with diverse cultures and business practices
Strong verbal and written communications skills for multi-level audiences, including the ability to negotiate win-win solutions to drive standardization is required
Strong strategic and tactical planning and execution abilities is required
Ability to analyze, balance and prioritize risk
Demonstrated knowledge of industry "best practices"
Independent judgement is required to solve day to day problems, negotiate solutions to business conflicts with multi-level, cross-functional stakeholders. Impact of decisions could result in a significant impact regarding product development or process implementation timelines as well as profitability of WW DePuy Sythes
This position will be based in our West Chester, PA, or Raynham MA, or Warsaw, IN locations and requires up to 10% travel.Quality Systems

Senior Manager, Document Management Resume Examples & Samples

Align closely with project teams across the division to assess workload and ensure trained resources are available to accommodate the project pipeline
Ensure processes and procedures for release of IP to clinical sites are in place, and that staff is adequately trained to administer the system compliantly and efficiently
Assist in the evaluation and implementation of electronic solutions for workflow efficiency and global information sharing
Liaise with operational functions (e.g. Clinical, RICs, RA, GDSM, Medical Writing, Corporate Records, etc.) to ensure strong customer support
Ensure staff is trained; prepare and maintain training plans and records. Ensure appropriate new/additional training prior to transitioning staff to new projects
The Senior Manager, Document Management reports to the Assistant Director, Document Management, and is accountable for meeting the primary goals, objectives and responsibilities of the position, particularly those related to the timelines, budgets and expected quality level of AbbVie ’s clinical programs
The impact to AbbVie if the Document Management organization does not meet expectations could include Regulatory agency citation for non-adherence to regulations for documentation and control; delay in beginning of clinical trial; regulatory submission or approval delay; any one of which may lead to millions of dollars in lost sales for AbbVie
Bachelors or Masters Degree in Sciences or Business preferred, with 7+ years professional experience
Two to three years previous management experience required
Ability to lead employees through organizational changes, as well as process and procedural changes

Director, Document Management Resume Examples & Samples

Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Build and maintain high performing functional teams ensuring alignment of individual goals with corporate goals
Ensures inspection-ready and archive-ready TMFs are created, maintained and archived efficiently. Must resolve conflicts, remove barriers, and generate innovative ways to ensure teams achieve project goals
Partner with Sr. Leadership (VPs & Directors) to ensuring alignment with business objectives and priorities when developing and maintaining the Document Management strategies
Ensures that clinical SOPs reflect evolving global regulations and processes related to Trial Master File documents. Serves as the Trial Master File expert in the Development Operations organization
The risk management, decision making, quality execution is critical to the organizational success; ensuring pipeline decisions can be made on quality data that is retrievable
Meet budget expectations, resource projections and metrics needed to execute the strategic vision and tactical plans. Integral participant during regulatory inspections and process improvement initiatives
This position will report into a senior director level. This position will be responsible for functional budgets and resource management as well as identifying areas for potential cost savings
This position is responsible for problem solving, risk mitigation and contingency plans at a global level
Bachelor's degree or country equivalent is required; typicallyin scientific field. Advanced degree is desirable
Must have 12+ years of Pharma related/ clinical research related/ document management and development related experience (and/or applicable work experience); including 8 years (and/or applicable work experience); in clinical research or document management and development related experience demonstrating a high level of core, technical and leadership competencies through setting and driving strategy and leading a global team
Effective leadership skills with a proven ability to foster team productivity and cohesiveness
Demonstration of successful coaching/ mentoring, people management and communication skills
Expertise in drug development, operations and resource/ budget planning across global geographies, preferred
Ability to analyze organization needs and designstructures that have the organizational flexibility to meet changing businessand regulatory requirements
Ability to provide leadership to implement new technology and process improvements

Document Management Services Resume Examples & Samples

Managerial Experience: 5 years plus
Managerial Experience in Document Control
Knowledge of

Senior Manager, Document Management System Resume Examples & Samples

BA/BS Bachelor’s Degree in computer science, system analysis, or a related study
A minimum of five (5) years of IT consulting experience
A minimum of three (3) years of experience designing, implementing, and administering document solutions
Successful completion of at least two (2) full life cycle implementations of Documentum and KOFAX
Solution experience with enterprise scanning, email management, workflow, and business process management
Expert in Microsoft Office Suite (especially PowerPoint)
Experience in technical specification documentation
A minimum of seven (7) years of professional experience
Knowledge of PeopleSoft Financials and PeopleSoft HR
Hospitality industry experience
Experience with other enterprise content management systems like SharePoint
Documentum or KOFAX related certifications and/or formal training
CBAP

Document Management Administrator Resume Examples & Samples

High School Diploma/GED and 5 years experience with IT Systems and functional tools
Experience acting as a system administrator
Records retention experience
Microsoft Office Suite, Microsoft Project experience required
Document management system skills preferred
Demonstrated ability to comprehend a variety of complex customer/operational/administrative requirements or problems and exercise independent judgment to implement effective solutions
Self-motivated with the ability to manage numerous assignment simultaneously
Physical work environment is typically indoors in a consistent temperature
Able to lift 0-25 lbs. unassisted and regularly
Able to distinguish varying or specific colors, patterns or materials
Able to hear, with or without correction
Able to see, with our without correction
Able to travel unassisted
Able to use fine motor skills

Document Management Administrator Resume Examples & Samples

Store, manage and track company documents
Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures
Archive inactive records in accordance with the records retention schedule
Control retrieval of documents internally and externally
Control and monitor documents according to revision control criteria
Distribute documents according to distribution matrix
Data Entry into SAP
Review of data in batch records for completeness
Label creation and printing
Minimum of high school diploma or the equivalent. Associate degree preferred
Minimum of 2 years’ experience in general administrative duties
Some systems based experience in Document Control is an asset (ie. Sharepoint)
Strong computer skills esp. Microsoft Office suite of products
Able to coordinate and organize multiple deliverables at a high level
Must be well-organized, attentive to detail and efficient
Able to communicate well verbally and orally
Able to focus on a task for long periods of time
Must be skilled in customer service

Specialist, Document Management Resume Examples & Samples

Ensure collateral and data integrity, documentation accuracy and receipt and timely sale and funding to the investor in accordance with the company’s lending policies, government regulatory requirements, investor procedures and guidelines and servicing compliance
Complete thorough and accurate review of mortgage documentation and data on closed conventional, government mortgage and home equity loans, to ensure compliance with government regulations, private investor and mortgage-backed security requirements, closing conditions, escrow and HUD-1 calculations
Ensure proper lien position to eliminate potential losses and support recoveries
Obtain, review and correct documentation necessary to ensure enforceability and salability of the mortgage loan, working directly with the attorneys, title companies, customers, closing agents and origination areas as required
Determine salability of loan with stringent time frames to maintain its profitability, correcting and providing supporting documentation and data to Loan Delivery for submission to the investor
Coordinate and ensure timely receipt of closed mortgage loans from attorneys, closing agents and title companies
Adhere strictly to compliance and operational risk controls in accordance with Company and regulatory standards, policies and practices; report control weaknesses, compliance breaches and operational loss events
Demonstrate behaviors which are aligned with the organization’s desired culture and values
High school diploma or equivalent. Associates degree or equivalent experience preferred
Minimum of two years proven and progressive mortgage experience or equivalent, including compliance, processing, closing, servicing and basic underwriting or equivalent
Proven communications, analytical, mathematical and organizational skills
Good working knowledge of mortgage products, processing, closing, servicing, investor guidelines and state and federal regulations

Document Management Asst Resume Examples & Samples

Assists in classifying, identifying and routing records
Prepares and scans documents
Prepares documents for offsite storage and retention
Transmits facsimiles
Strong organizational skills

Document Management Systems Resume Examples & Samples

Google Drive Integration
Workflows
Document Lifecycle
Business Reporting
Authentication

Lead Specialist, Product Document Management Resume Examples & Samples

Leads, deploys, maintains, and manages Product Data (PD)
Works directly with functional areas across marketing, sales, engineering, pricing, and demand/supply in support of new and sustaining offers
Direct project management to define and design, build and ship systems configuration & software & peripheral requirements
Helps guide product marketing and sales on product offer strategy to help grow sales and gain market share
Establishes and maintains PD governance and cadence of customer offer types globally across company sales catalogs to control sales offer stability and product data (PD) volumes globally
Directly supports revenue targets by providing complete, accurate order codes to internal sales reps and Dell’s online customers
Establishes and implements configuration and offer management policies and procedures in support of PG, Engineering, Sales and Marketing requirements across hardware and software configuration requirements
Manages product data (PD) marketing and engineering changes and deviations in support of new products across all sales motions and engines
Manages current products and peripheral components through product release and the associated change activities, post release
Validates, processes and verifies product data (PD). Ensures data integrity does not fall below established departmental expectations across all global online and offline sales motions and engines
Coordinates activities in support of assigned commodities with appropriate customers to establish product schedules and release activities
Establishes and maintains product data (PD) governance and cadence of customer offer types globally across company sales catalogs in conjunction with organizations such as sales, demand/supply, finance, IT, marketing, engineering and our outsourcing partners
Methodically directs product data (PD) change control activities by researching, analyzing and validating PD in accordance with configuration management guidelines, specifications, documentation and alerts
Ensures offer stability to sales and valid information through the release of product data (PD) across all sales motions online & offline
Identify strategic opportunities across catalog, supply chain types, and markets globally to help guide PG product marketing to develop and gain market share
Identify and implement product data (PD) long-term operational efficiencies and process improvements in support of revenue targets
Prioritizes and routes product data (PD) for new product launches and sustaining data change requests through the product life cycle, ensuring all relevant and appropriate approvals are in place. Minimizes the amounts of change requests associated to the product data (PD) in Work in Process (WIP) by improving status and follow-up techniques with customers
Validates and verifies all product data (PD) is compliant with customer expectations e.g. Marketing, Pricing, Online, New Product Information (NPI), and ensures Engineering Change Order (ECO) package is complete in accordance to Product Group Configuration Management (PGCM) and Product Group Documentation Services (PGDS) documentation standards prior to review and final approved distribution
Leads one small/medium project to closure with the agreed timelines and quality standards
Ensures that work product is delivered in accordance with departmental specifications for quality and turnaround time
Identify process breaks and created working solutions to eliminate problem areas ensuring smooth flow in processes
Daily problem/issue resolution. Daily escalation management
Support of all data structure activities related to Dell online stores
Ability to speak and read English and Chinese required. In addition, ability to read and/or speak Japanese a plus (although not required)
Ability to interact / communicate daily with extended support teams in India
Strong understanding of Microsoft Office applications, especially Outlook, Excel and Power point
Solid analytical, problem solving skills, multi-tasking and prioritization skills
Ability to work through ongoing change and strong dealing with ambiguity skills
Ability to function remotely from manager and extended team, and ability to work productively and effectively with low daily supervision
Ability to work Asia Pacific evening hours some days each week in support of meetings, conf. calls and video calls both globally and with corporate headquarters in USA
Ability to multi-task and manage a large daily flow of both operational support needs, and project/process improvement related needs
Strong operational tactical skills to manage daily, weekly and monthly requirements
Daily request management for all product requests (product activations, deactivations, changes/updates, etc.) received from authorized requesters across all regions
Support, along with and per direction from regional lead, of regional (and global where applicable) data management reports, metrics & goals
Support, along with and per direction from regional lead, of all audit management and test requirements for Asia Pacific Japan region
Support, along with and per direction from regional lead, of daily, weekly and monthly IT testing requirements as they related to managing current tools & process and launching new regional and/or global projects
Support for daily questions / needs from sales and support teams through walk-ups, email, phone and other communication vehicles
Daily proactive communications & engagements with regional sales & support teams, and other similar teams across region
Proactive engagement in local & regional meetings as required, acting as subject matter expert for Asia Pacific Japan region as related to S&P Offer Mgmt. Responsible for communication of updates within these meetings to represent all APJ needs and provide necessary updates
Ability to support some weekly evening hours work required each week, in addition to normal daily Asia Pacific hours, in support of global team staff mtgs, global cross-team conf. calls/meeting and/or conf. calls/meetings with corporate headquarters within USA
Ability to build strong relationships and solid proactive communications across region (and globally) beyond immediate office location, working with multiple internal organizations and customers
Strong communications and interactions skills, and ability to work proactively with many different groups and individuals both locally, across Asia Pacific Japan region and globally
Ability to manage & support multiple regional projects and support virtual project teams. Past project/program management skills a plus
Ability to work afternoon/evening shift to help with support early morning Europe, Middle East, Africa regional hours
Systems application knowledge
Knowledge of Product Data
Typically requires 2+ years of related experience in a professional role with a Bachelor’s degree, or an advanced degree without experience; or equivalent experience

Junior Document Management & Control Specialist Resume Examples & Samples

Maintain historical documents in the IMS and ensure that each new document is recorded with unique identification number or document control number, as required
Generate holder’s lists of accountable documents and media inventory from the database as required
Assist in developing, revising and implementing modifications to the automated IMS database and procedures to improve or enhance effectiveness, efficiency, configuration and/or user convenience
0-4 years of related experience experience
Must have an Active TS/SCI with the ability to obtain SAP eligiblilty

Document Management & Control Specialist Resume Examples & Samples

Ensure documents are properly handled, personnel are trained on proper transmission, control, storage distribution and destruction of classified documents and material of all classified information in accordance with the contract
Maintain the Government-furnished automated Information Management System (IMS) Database for administrative tracking of all material coming into and going out of the Document Management Center
Maintain an existing list of personnel (Program staff and other Program associated offices and personnel) with office codes; addresses and phone number, maintain and update records of all accountable documents in their custody of each person. Provide all office personnel with a quarterly roster of documents in their custody to ensure 100% control of material and media stored in the facility
Provide detailed written instructions and hands-on training on the IMS database and any improvements or modifications that occur during the contract. This includes training sessions with new contractor employees or specific government employees, if required and approved by the COR
Maintain automated cross-reference catalogues for all documents in the IMS Database
5-15 years of experience
Must have an active/current TS/SCI with the ability to obtain SAP eligibility

Document Management Internship Resume Examples & Samples

Review and reduce the paper copies in all facilities offices
Vital paper copies will be scanned and archived per project
Evaluate and develop archive processes and procedures
STEM background (this position supports an engineering team)
Basic understanding of computer and software systems
Proficient in MS office products
Prior internship or full time experience in an office setting
Able to work independently and address customer needs

Document Management File Clerks Resume Examples & Samples

Label and file folders and related documents
Sort documents and folders received daily
Enter vehicle data into the AS400 system
Enters all documents and folders into the correct cell/folder
Use handheld scanners to identify/read the bar code on the folder to be filed
Pull folders upon request
Straightening files, physical cell audits and cleanup of area and general organization of file system

Lead Specialist, Product Document Management Resume Examples & Samples

Expert systems application knowledge
Expert knowledge of product data
Demonstrated capability to lead a cross-function and global program
Efficient and accurate in handling and manipulating data
Motivated and goal driven; deliver to deadlines
Able to work flexible hours and/or weekends as occasionally required
Flexible, adaptable and an active team player
An excellent communicator in English, both written and verbal, comfortable communicating to senior management
Ability to assimilate high volumes of technical information and draw inferences
A 3rd level degree in a business, IT or engineering discipline
5 years of relevant experience or equivalent combination of education and work experience

Document Management Lead Resume Examples & Samples

2+ years industry experience with program documents control systems
Familiarity with PG&E’s Records Management Information policy is a plus
Experience with implementing document control processes and records retention on a large scale
Experience with document databases/software
Prior document control experience within a regulated utility desired
Prior experience using Unifier and/or SAP is desired

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