Document Management Specialist Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the document management specialist job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

D Murphy

Dennis

Murphy

2039 Schowalter Dale

Philadelphia

+1 (555) 408 4347

2039 Schowalter Dale

Philadelphia

Phone

p +1 (555) 408 4347

Experience Experience

Detroit, MI

Document Management Specialist

Detroit, MI

Beier-Sanford

Detroit, MI

Document Management Specialist

Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures
Work with Training Manager, Quality Monitoring Manager, and Customer Service Leads to maintain relevant knowledge and training documentation
Identify improvement opportunities and work with the Document Control and project teams to implement improvements
Assist in the collation and distribution of document management reports for the client and project team
Work with all delivery and support functional specialties to develop and measure conformance with process standards
Complete weekly reports for the project managers and assist with progress reports
Assist with the maintenance of the Electronic Document Management System

Los Angeles, CA

Quality Document Management Specialist

Los Angeles, CA

Schimmel-Bahringer

Los Angeles, CA

Quality Document Management Specialist

Balance workloads and make decisions related to prioritization
Coordinating and assisting managers and document owners with biennial review
Consulting with managers and document owners with biennial review
Coordinating and assisting with global regions with translation
Scope including, but not limited to; SOP’s, Batch Records, Material Specifications, Product Specifications, and Formulation Preparation Sheets
Consulting with global regions with translation
Archival of GMP Records and coordination of Archival activities with Manufacturing groups

present

Chicago, IL

Senior Global Document Management Specialist

Chicago, IL

Rogahn and Sons

present

Chicago, IL

Senior Global Document Management Specialist

present

Plan and delegates work assignments
Give direction and supervise the activities of the Global Document Management Specialist and Technicians, clerical staff and other personnel assigned during Regulatory Affairs projects and priority and peak work periods
Ensure data captured in database of global regulatory documentation meets all international standards of quality and accuracy and is completed within established timelines
Apply increasing knowledge of Bayer Legal documentation, agency regulations and guidelines to Archive documentation
Develop and maintain international document management standards associated with the processes, technical systems and structures in support of the eArchive
Lead the cross functional expert working groups for establishing and maintaining procedures and methods for the transfer of documentation with pharmaceutical co-marketing partners
Project leadership and project management/coordination responsibilities with role on "Global Archive Teams"

Education Education

Bachelor’s Degree in English

Auburn University

Bachelor’s Degree in English

Skills Skills

Excellent attention to detail and accuracy
Ability to organize, assess, orchestrate, prioritize tasks, risks, resources, milestones, and deliverables
Strong communication skills and a comprehensive knowledge of English grammar
Ability to analyse and interpret large amounts of complex information in accordance with guidelines
Demonstrates good organizational skills
Demonstrates good written and verbal communication skills
Attention to detail
Demonstrates knowledge of scanning equipment
Strong communication, influencing and relationship building skills
Demonstrates knowledge of MS Outlook, Factor Pro, Fortis, and FTP access programs

Create a Resume in Minutes

12 Document Management Specialist resume templates

Read our complete resume writing guides

Quality Document Management Specialist Resume Examples & Samples

80%: Day to day quality documentation processing in support of ongoing projects and daily GMP/GDP operations
Scope including, but not limited to; SOP’s, Batch Records, Material Specifications, Product Specifications, and Formulation Preparation Sheets
Use Quality decision making to assess documentation packages against applicable procedures, processes and guidelines. Make edits and review comments to provide to partners globally to ensure compliance. Make document processing decisions to ensure compliance to established expectations
Maintaining filing/ documentation repositories
Consulting with global regions with translation
Consulting with managers and document owners with biennial review
Coordinate with sites and regions to prepare and maintain the user books as needed
Assess impacted documents and associated documents
Generate revision history as needed
Balance workloads and make decisions related to prioritization
20%: Support and advise end users on document system requirements and workflows
Evaluate issues received from end users, make decision on appropriate follow-up steps based on established processes, procedures and guidelines, make decision on escalation to manager as appropriate
Enhance and maintain documentation control processes and systems
Requires a minimum of 2 years previous experience in document management working in a cGMP/GXP environment. Experience in Document Management
Excellent interpersonal and professional skills
Sound communication skills and customer focus with ability to interact in a global, cross functional organization
Comply with company and departmental procedural guidelines, SOPs and safety procedures
Demonstrate problem-solving skills, solution focused and ability to make decisions including escalation
Capable of sound decision making, including escalation,
Effectively embrace change, and be an agent for change in the department and company
Demonstrated ability to work independently and in a team environment, take initiative complete tasks to deadlines
Must be able to work in a fast paced environment with demonstrated ability to prioritize multiple competing tasks and demands

Document Management Specialist Resume Examples & Samples

Monitoring of invoices in Outlook inbox and MTF ftp site
Timely download of incoming files, whether sent via e-mail or other
Other dutes as assigned
Demonstrates accuracy and attention to detail
Demonstrates positive teamwork attitude

Digital Document Management Specialist Resume Examples & Samples

Develop new applications based on detailed specifications
Modify existing applications
Identify issues, develop and implement solutions until the problem is solved
Ensure the integrity of the information through controls, procedures and testing
Perform production support
Participate in the analysis and evaluation of a project’s efforts
Help the client to define his needs
Participate in the “kickoff” of a project
Interact between departments: technical support, business and production
Develop and document procedures
Analytical – ability to perform inductive or deductive problem solving
Good understanding and ability to use Boolean logic
Expert knowledge in using computers, MS products, etc
Certain level of database knowledge to address data input
Ability to lay out reports and output
Technical, software development skill
File management
Change management
User interface
Requirements definition
Solution design
Content management
Access rights

Document Management Specialist Resume Examples & Samples

Become familiar with pertinent aspects of the Contract and Project Team Requirements
Indexes and distributes project documents in an accurate and timely manner
Issues defined project reports on document status including the Master Document Register
Responsible for identifying DM issues or areas of improvement
Provide input in preparing DM Project Status Reports
Implement Project Document Retention requirements
High school diploma minimum. Prefer Associates degree or equivalent
Prefer some relevant work experience

Document Management Specialist Resume Examples & Samples

Input data using automated software programs such as PTC ArborText, including the import of electronic graphics
Manage, maintain, and utilize engineering and technical information databases, technical libraries, and/or data communications networks
Provide, enter, file, identify, locate, and extract data or information related to military weapon systems' engineering and technical efforts
Compile, analyze, research, and generate written materials or graphics concerning technical documentation
High School Diploma or GED is required
Experience with data management and technical writing
Experience with creating and maintaining technical documentation a plus
Good writing and editing skills required
Proficient in gas turbine systems. electrical, mechanical and hydraulics
LCAC experience is preferred but is not required
Working knowledge of the LCAC platform, propulsion and engineering systems is required

Document Management Specialist Resume Examples & Samples

Familiarity with loan documents
Ability to learn and perform several functions and operations in a process oriented environment
Ability to lift 30 lbs. and be on your feet for the entire day
Good organizational skills/effective follow-up skills

Document Management Specialist Resume Examples & Samples

Ability to lift 60-70 pounds repeatedly
Review and analyze commercial and consumer documents, making determinations for proper handling
Ability to stand for elongated periods of time
Diminishes risk to corporation by ensuring regulatory and policy compliant documentation
Answers various documentation questions by a wide range of internal customers
Effective utilization of dual monitor environment
Support of virtual team environment
Cross-site partnering
Accurate identification and indexing of task related documents
Develop self to better support team and future advancement
Background in Collateral Line Processing and/or Commercial and Consumer Paids process a plus
Regulatory compliance knowledge with respect to consumer and commercial loan documentation
Knowledge of basic accounting principles
Good problem solving and decision making ability
Strong interpersonal skills, with a demonstrated ability to work within a team structure
Comprehensive knowledge of Commercial/Consumer loan documentation
Working understanding of systems including: ALS, ACAPS, CLS, Lotus Notes preferred

Document Management Specialist Resume Examples & Samples

3+ years of experience in a Communications role (Corporate Communications, publication editor, newsletter, etc.)
Able to communicate with team members at all levels in the business
Proficiency with Microsoft Office Suite and Adobe Professional
Bachelor degree in English, Business, Marketing, Communications, Journalism or related field OR 4+ years of equivalent experience
Remain compliant with our policies, processes and legal guidelines
Respectful: Value teamwork, share successes, appreciates others and communicates in a way that promotes trust
Insightful: Make timely well-considered decisions, create innovative solutions and continuously learn

Document Management Specialist Resume Examples & Samples

As part of a team, act as the interface between internal engineering and document control teams, external suppliers and the client
Help to co-ordinate the storage, review, approval and distribution of documents for a large-scale subsea project
Assist in the management of the master document register, including engineering drawings, manufacturing data books, materials certificates, reports, etc. throughout the project
Perform in accordance with KPIs and goals set by the Project Director and Document Control Manager
Gain a thorough understanding of client and project document control requirements
Assist in the collation and distribution of document management reports for the client and project team
Help to drive on time document delivery throughout the project through active management and expediting
Assist with the maintenance of the Electronic Document Management System
Ensure global standards for document management are adhered to
Identify improvement opportunities and work with the Document Control and project teams to implement improvements
Help raise the profile of Document Control on the project and across the wider Subsea environment
High energy level, self-starter
Team player with a focus on project delivery
Ability to organize, assess, orchestrate, prioritize tasks, risks, resources, milestones, and deliverables
Presentation and strong oral and written communication skills

Senior Global Document Management Specialist Resume Examples & Samples

Plan and delegates work assignments
Give direction and supervise the activities of the Global Document Management Specialist and Technicians, clerical staff and other personnel assigned during Regulatory Affairs projects and priority and peak work periods
Ensure data captured in database of global regulatory documentation meets all international standards of quality and accuracy and is completed within established timelines
Train Regulatory Document Management/Archive staff and temporary employees in the highly technical skills required to maximize efficiency, accuracy and productivity of daily data management tasks
Apply increasing knowledge of Bayer Legal documentation, agency regulations and guidelines to Archive documentation
Maintain periodic maintenance of Document Management and Archive database to assure no interruptions in document compliance or ongoing availability
Develop and maintain international document management standards associated with the processes, technical systems and structures in support of the eArchive
Lead the cross functional expert working groups for establishing and maintaining procedures and methods for the transfer of documentation with pharmaceutical co-marketing partners
Project leadership and project management/coordination responsibilities with role on "Global Archive Teams"
Manage aspects of electronic document workflows, work practices, and document reengineering initiatives associated with document management, compilation, and distribution of data used by Bayer Legal and Regulatory Authorities worldwide using specialized software tools which includes maintenance and training associated with Bayer worldwide standards for document management
Regularly interact with various levels of international colleagues and conducts cross functional training for professional staff using pre-established material on document authoring plus use of document management systems and international workflow processes
Works closely with and assists medical writing with regards to MRR publishing
Supervises and verifies the compilation of Reports which includes an internal technical review of the published result according to the current regulatory requirements
Have ability to travel internationally
Bachelor’s Degree with a minimum of 4 years of Pharmaceutical regulatory document/records management experience
Demonstrated strong technical/IT database knowledge which includes hands on knowledge of various document types, and file formats such as MS templates, PDF file rendering, and program/transport files
Ability to work independently within the framework of Regulatory Projects
Responsible for the completeness, accuracy, and integrity of database and insures all documents comply with the SOPs and guidelines and that all inconsistencies have been resolved and can be produced for potential regulatory agency audits, due diligence, and legal projects
Substitute for Deputy Director at meetings to provide input and comments and record results of decisions made
Experience supporting a legal department and/or due diligence activities

Document Management Specialist Resume Examples & Samples

Ohjelmointikokemus
Muunnos- ja kuvauskielien tuntemus (XML, XSLT, XSL-FO)
Tietokantaosaaminen (esim. SQL)
ITIL prosessien tuntemus
Kokemus tiedonsiirto- ja integraatioratkaisuista sekä toteutuksista
Enterprise (Windows, Unix ja Linux) perusteiden tuntemus sekä tietoliikenneperusteiden
FTP
HTTP
Mainframe

Project Document Management Specialist Resume Examples & Samples

Degree in Library and Documentation Studies, or similar
At least 2 years of experience in Document Control and Management in large-scale industrial projects
Familiar with DOCUMENTUM system would be a plus
Client, suppliers and results-oriented
Able to prepare process and documents required by the Project, follow up and transfer this information
Experience in users coaching
Excellent organizational and communication skills
High command of English

Document Management Specialist Resume Examples & Samples

Log all received collateral into the Seller Portal
Track files shipped previous day to confirm that collateral has been received
Review all collateral for accuracy
Prepare daily files for shipping to custodian
Scan packages prior to shipping
Track down any outstanding documentation from seller
Monitor incoming and ship outgoing trailing documentation
Reconcile post-purchase data to servicing system
MERS transfer and tracking
Upload documentation to servicer
Other duties, as required
Position may require overtime
3+ years of recent mortgage operations fulfillment experience preferred
Correspondent Lending or Wholesale experience preferred
Proficient in Microsoft Office Suite with Intermediate/Advanced skills with Excel
Demonstrated ability to organize and process multiple document requests to assure timely and accurate completion
Knowledge of residential mortgage loan documentation
Ability to work collaboratively with others in a fast paced, deadline driven, team environment
Proven track record of being a self-starter
Excellent time management skills and a strong sense of urgency
Must demonstrate a flexible, professional and proactive attitude
Detail oriented and well organized with the ability to manage priorities

Document Management Specialist Resume Examples & Samples

College graduate of any four 4 year Course
Two years or more work related experience gained from an insurance or financial services company
Excellent customer service orientation
Personal qualities of integrity, credibility and strong work ethic

Document Management Specialist Resume Examples & Samples

Checking/validation/verification of all documentation, including correct numbering, revisions, status, format, title and legibility
Maintenance of electronic and original hard copy files and document registers
Ensure timely processing and return of documentation
Processing and recording incoming and outgoing vendor data and engineering design drawings
Maintaining an accurate and up-to-date internal Document Management system
Responsible for the record document flow to and from all necessary parties
Issue and track location of all documents and drawings
Issue transmittal letters and receipts and coordinate storage of project documentation
Maintain records of non-deliverable project data
Performing Document Management activities to ensure all Project requirements are met
Ensure the project managers and project teams are supported in their Document Management/Project Administration needs
Complete weekly reports for the project managers and assist with progress reports
Liaise with internal and external sub consultants
Train the project teams on Document Management systems and/or project specific systems and procedures
Contribute towards the delivery of projects to the agreed outcomes, industry and quality standards

Document Management Specialist Resume Examples & Samples

Track the receipt of completed Batch Records, from Production, provided to the Document Center, to assure records are reviewed and released to meet inspection dates
File and track completed records, i.e. Batch Records, Procedures, Protocols, Logbooks, and other GMP documentation, onsite in the documentation center vault and at offsite storage locations
Retrieve onsite and offsite records for review to support projects, audits, and reports
Assist with the issuance of Batch Records
Assist with Batch Record revisions
Generate Protocol numbers for Validation and Engineering
This position will require working until 8pm once or twice a week (start time will be adjusted those days based on the schedule)
An Associate’s degree or equivalent work experience
Pharmaceutical manufacturing experience a plus
Strong skill set in computer data entry and Microsoft programs, with emphasis in Word and Excel
A self-starter
Strong communication skills and a comprehensive knowledge of English grammar
Technical writing skills a plus
Working SAP knowledge a plus

Document Management Specialist Resume Examples & Samples

Administer document and system access rights and revision control to ensure security of system and integrity of master documents
Assist in determining document management policies to facilitate efficient, contractual electronic content while ensuring continuous access
Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures
Conduct needs assessments to identify document management requirements of departments or end users
Implement scanning or other automated data entry procedures, using imaging devices and document imaging software
Prepare and record changes to official documents and confirm changes with legal and compliance management staff
Exercise security surveillance over document processing, reproduction, distribution, storage or archiving
Work closely with the project team to develop, maintain and validate all project processes required to conform to organizational and Client contractual obligations
Monitor regulatory activity to maintain compliance with records and document management laws
Document technical functions and specifications for new or proposed content management systems
Work with all delivery and support functional specialties to develop and measure conformance with process standards
Ensure accurate and timely reporting of all document deliverables to the Client

Senior Global Document Management Specialist Resume Examples & Samples

Plan/delegate work assignments, give direction, and supervise the activities of the Global Document Management Specialist and technicians, clerical staff and other personnel assigned during Regulatory Affairs projects and priorities and peak work periods
Insure data captured in database of global regulatory documentation meets all international standards of quality and accuracy and is completed within established timelines
Provide project leadership and project management/coordination responsibilities with role on "Global Archive Teams". Incumbent manages aspects of electronic document workflows, work practices, and document reengineering initiatives associated with document management, compilation, and distribution of data used by Bayer Legal and Regulatory Authorities worldwide using specialized software tools. This includes the maintenance and training associated with Bayer worldwide standards for document management
Work closely with and assist medical writing with regards to MRR publishing
Supervise and verify the compilation of reports which includes an internal technical review of the published result according to the current regulatory requirements
Bachelor’s Degree with a minimum of four (4) years of Pharmaceutical regulatory document/records management experience
Experience must include strong technical/IT database knowledge which includes hands on knowledge of various document types, and file formats such as MS templates, PDF file rendering, and program/transport files
The incumbent reports directly to the Deputy Director, Global Document Management and works independently within the framework of Regulatory Projects
Incumbent is responsible for the completeness, accuracy, and integrity of database and insures all documents comply with the SOPs and guidelines and that all inconsistencies have been resolved and can be produced for potential regulatory agency audits, due diligence, and legal projects
Substitute for Deputy Director at meetings to provide input and comments and record results of decisions made. Incumbent has daily contact with global colleagues
Incumbent has ability to travel internationally

Document Management Specialist Resume Examples & Samples

Diminish risk to corporation by ensuring regulatory and policy compliant documentation
Accurately identify and indexing of task related documents
Effectively work in a team environment
Multi task in a fast paced work environment
Understand bank risk and ability to swiftly escalate production issues to Project Manager and leadership
Ability to repeatedly lift 60-70 pounds throughout the work day
Ability to file with a keen eye for detail and 100% accuracy
Exceptionally strong organizational skills
Proven success in providing consistent high quality service through efficient, effective, and consistent delivery
Working understanding of systems including: ALS, Miser and Hogan

Document Management Specialist Resume Examples & Samples

Ensures document control and document retention processes are compliant with ISO standards, OSHA standards, and corporate policy
Responsible for maintaining the document control and document retention systems, including organizing, filing, scanning, issuing, recalling, and destroying documents
Reviewing documents prior to issuance to ensure compliance to internal procedures
Actively participates in audits of the document control and document retention processes
High school diploma and 6 years relevant document retention and control experience; associate's degree and 2 years experience or bachelor's degree
Requires a working understanding of document control, change control and document retention principles
Requires the ability to work with various functional groups to ensure compliance to document control procedure, change control procedure, and document retention procedure
Above average skills in Microsoft Word, Access and Adobe
Ability to organize and set priorities in a fast-paced environment and work independently with minimal supervision
Ability to work across functional areas in an operational environment

Document Management Specialist Resume Examples & Samples

Supporting all aspects of the Company’s Document Management Program
Supporting company leaders and attorneys by developing, drafting, and implementing clear, concise, and compliance corporate documents (such as policies, processes, training materials, job aids and corporate agreements)
Become a subject matter expert in various areas of the business as needed, and provide valuable feedback and guidance in developing documents in those areas
Ensure that all policies, processes, training materials, job aids, and other corporate documents developed by you and/or as part of a special project are clear, concise, compliant and consistent
Job shadow team members from the business functions to understand how they use corporate documents, and identify and escalate opportunities to create or clarify policies and supporting documents as appropriate
Work with the business to set clear expectations and deadlines for document development milestones
Ensure timely and organized implementation of new and amended policies, processes, training materials, and other corporate documents
Ensure fully-executed Corporate Agreements are timely received and added to the Published Document Library; work with the business to establish user permissions and review dates
Timely respond to business inquiries concerning corporate agreements
Ensure that Corporate Documents are preserved or destroyed in accordance with the Document Management Program
Oversee the administration of the Company’s Document Library and Document Submission Tool to ensure team members have access to the documents necessary for them to do their job
Provide cross-functional support by learning myriad areas of the business
3+ years of experience in a Communications role (Corporate Communications, Publication Editor, Newsletter, etc.)
Bachelor Degree in English, Business, Marketing, Communications, Journalism or related field OR 4+ years of equivalent experience

Document Management Specialist Resume Examples & Samples

Administers SCE’s electronic and physical document management systems
Develops and implements filing structures
Ensures the efficient retention of all items as part of or directly related to the varied contractual and other agreements supporting SCE’s purchase of nearly $5 billion of energy every year
Maintains compliance with various requirements to ensure the efficient, accurate and prudent management and settlement of SCE’s energy contracts over their life cycle
Ensures that SCE’s counterparties deliver the full value to SCE’s customers and to ensure proper cost recovery for SCE
The successful candidate will be responsible for establishing and maintaining processes, coordinating updates and maintenance of the systems
Ensures proper access management, owning user training, and properly inputting and maintaining data, as necessary
A Bachelor Degree in the Library Sciences, Business, Economics, Finance, Engineering, or a related field
Four years of experience in contract or document management, database administration, or related
Experience working with and maintaining confidential information
One year of experience developing establishing and maintaining data management processes, updates and systems maintenance
A Master’s Degree in the Library Sciences, Business, Economics, Finance, Engineering, or a related field or an equivalent combination of education, training, and experience
Five or more years of experience in contract or document management, database administration, or a related field
Proven experience in paying attention to detail
Experience within a regulated work environment
Experience working with a sense of urgency

Document Management Specialist Resume Examples & Samples

Responsible for collecting documentation requirements across EMEA Customer Service organization
Develop plan to structure internal knowledge and training documentation used to guide customer interactions
Responsible for maintenance of document library including updated documents and overall folder structure
Create documentation templates to ensure standard approach across Customer Service organization
Ensure documentation is accessible and readily available to appropriate users
Work with Training Manager, Quality Monitoring Manager, and Customer Service Leads to maintain relevant knowledge and training documentation
University/Bachelor’s Degree or Equivalent
4-6 years of relevant experience
Technical skills: MS Office, SAP, CIC
Ability to make quick decisions and deal with multi-source of information
Demonstrated proficiency in written and oral communications

Document Management Specialist Resume Examples & Samples

Office and administrative assistance to teams or individuals
Should not include calendar management and other personal support agenda
Elaborates proposals for improvement in approaches, methods, procedures and processes in the own field
Communication with direct colleagues and the business about design and coordination services rendered
Contributes to project as a team member
As the Document Control Specialist, you will
Read and adhere to project contract requirements with regard to document control
Own document submittal processes
Maintain the flow of project files, revisions, submittals and receivables
Maintain vendor document registers (VDR) for all projects managed by team
Interface with customer websites
Control distribution of all technical data
Process and maintenance of Request for Information (RFIs)
Track and expedite outstanding items due to the customer or to GE
Act as support for project management team on project communications
Assist the team in the daily operations and project coordination including expediting drawings, shipments, etc
Organize, schedule and coordinate meetings as requested
Establish and create new document control procedures where needed
Compile O&M manuals
Bachelor's Degree from an accredited university or college (or a high school diploma / GED with at least 4 years of experience in Project Management)
Proficient English Speaker
Proficient in Microsoft Office Tools, PowerPoint / Excel / Access
Strong team player and customer centric attitude
Clear Communication Skills
Proven negotiation, influencing and persuasion skills
Interest on Electrical Distribution business related to equipment, products, devices
Analytical / Clear Thinker