Executive Administrative Resume Samples

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K Harvey

Kallie

Harvey

7160 Jamison Pike

Dallas

+1 (555) 797 6401

7160 Jamison Pike

Dallas

Phone

p +1 (555) 797 6401

Experience Experience

Philadelphia, PA

Executive Administrative Asst

Philadelphia, PA

Ratke-Smitham

Philadelphia, PA

Executive Administrative Asst

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Communicate and handle incoming and outgoing electronic communications on behalf of the Partners
Researches information and prepares data and special reports, providing analysis and summarizing data. Conducts special projects as assigned
Drive a risk mitigating culture within Banking Technology aligned to proactively identify, assess, and manage inherent risks within our platforms and services
Compiles and formats reporting for Board of Directors and subcommittees. Prepares and distributes Board and subcommittee meeting minutes and records
Strengthen the Banking Technology control environment through education, collaboration, and oversight
Drive effective risk mitigating controls designed, deployed, and monitored by the application owners, developers, and support teams

Chicago, IL

Executive Administrative Trust Assistant

Chicago, IL

Gislason, Windler and Metz

Chicago, IL

Executive Administrative Trust Assistant

Typing, proofreading and editing of letters, memos, spreadsheets and reports; copying and faxing documents
Process timely and accurate travel expense reports
Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
Responsibility for scanning critical account documents for online filing
Assist client managers with account administration tasks of varying levels of complexity
Coordinate gathering of materials for a variety of analytical projects, account transition events and risk management reviews
Attendance tracking

present

Chicago, IL

Executive Administrative

Chicago, IL

Ondricka, Sanford and Nicolas

present

Chicago, IL

Executive Administrative

present

Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc
Creates presentations to include charts, graphs, etc
Projects or tasks, as requested by management
Makes all arrangements for travel and conferences
Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings
Management of incoming and outgoing phone calls and communications (faxtomail, e-mail, correspondence)
Provide follow-up to pending issues to assure completion of tasks – internal and external

Education Education

Bachelor’s Degree in Professionalism

Kennesaw State University

Bachelor’s Degree in Professionalism

Skills Skills

Detail oriented and able to work in a fast paced environment
Attention to detail, goal seeker, and demonstrated strong work ethic
Ability to interact and work well with people in a team environment
Proven organizational skills and multi-tasking capability
Excellent oral and written communication skills, executive presence
Proficient with Microsoft Office tools especially Word, MS Excel, and MS PowerPoint
Effective time management skills and detail orientation
Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships
Ability to handle multiple projects simultaneously
Strong communications skills, both oral and written

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Executive Administrative Asst Resume Examples & Samples

Experience in media, news, information technology and/or entertainment industry preferred
Solid computer skills with proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook and the ability to navigate through the internet
College Degree or equivalent work experience
Demonstrated ability to discreetly handle confidential information

Executive Administrative Asst-cib-na Investor Services Resume Examples & Samples

Manage databases utilizing data entry and data export skills to add and edit new contacts, track referrals, and pull lists for mailings and events
Compile and submit expense reports in a timely manner, order and maintain office supplies
Superior interpersonal and communication skills, both written and oral, and excellent telephone etiquette

Executive Administrative Asst-private Bank HNW Resume Examples & Samples

Strong time management, sound judgment, good prioritizing, team player
Advanced ability to organize and manage own time
Superior oral and written communication skills - able to generate high-quality emails and messages to individuals at all levels of the organization
Tact and good judgment in confidential situations; demonstrate sound judgment and discretion in handling confidentiality and sensitive topics
The ability to interact with senior management in a proactive and polished manner
Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible
Self-starter with the ability to work in a high pressure environment
Excellent problem-solving and ability to think critically
Professional, refined profile with expertise in administrative or related functions
Experience working for executives and proven ability to meet their expectations with accurate and efficient delivery
Strong ownership, positive attitude and self-motivated, coupled with strong accountability for tasks
Exceptional experience with calendar management, time and expense management support, meeting coordination, and meeting support planning
Minimum five years of experience working in an administrative capacity
Knowledge of the following systems is a plus: EURC, Concur, repurchase, and Travel Express

Executive Administrative Asst-mortgage Orgin Team-chicago Resume Examples & Samples

Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
Process timely and accurate travel expense reports
Develop and maintain electronic files as needed
Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
Manage general office needs such as ordering supplies, mail distribution, and floor maintenance
Strong Technical skills – hardware and software
Document/report/presentation preparation
Other administrative/general tasks
Coordinate group coverage (i.e., vacations, training and temporary assistance)
Maintain confidentiality of information
Minimum 5 years senior executive secretarial experience (3 years with high level ED or MD/SVP)
Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization
Excellent telephone skills (i.e. takes accurate and complete messages)

Executive Administrative Asst-private Bank Uhnw Resume Examples & Samples

Provide support for a senior banker
Provide direction and guidance to other team members as needed
Help manage the calendars of team members and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
Provide general support including photocopying, booking meeting rooms, , etc
Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution
Excellent telephone manner and coverage within the group
College degree is a plus

Executive Administrative Asst-cib-investor Services Resume Examples & Samples

Assist with on-boarding, off-boarding and relocating team members
Schedule internal/external meetings and appointments; coordinate conference rooms /calls
Distribute incoming mail and faxes, prepare and send packages via mail, messenger and federal express
Proper work attire required, as you are representing senior management (Supporting Executive in Custody and Fund Services – Products include: Securities Lending, Depository Receipts, Transition Management and Execution Services.)
Absolute tact and discretion when dealing with confidential matters; proven experience interacting with senior management

Executive Administrative Asst Resume Examples & Samples

Minimum 3 years of related work experience required, minimum 2 years as an Administrative Assistant
Bachelor’s Degree preferred or equivalent work experience
Must be proficient on a personal computer and have a sold knowledge of various software including Word, Excel, PowerPoint, Visio and MS Project
Must have excellent written and oral communication skills and excellent organizational and prioritization skills
Must possess a strong ability to meet deadlines and be able to handle multiple priorities effectively while working in a dynamic environment
Must be detail oriented, able to work effectively with all levels of staff and Management, and maintain professional behavior under stressful situations
Must be able to work independently and in a team environment

Executive Administrative Assistan Resume Examples & Samples

Provide administrative and operational support to V.P., Personal Banking Accounts & Services, and Director & Head, Strategic Initiatives and Optimization, BIDDI and team members to support the business
Managing active calendars, including scheduling, coordination of meeting arrangements, logistics and pre-meeting preparation
Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and the relevant risk and control functions on a timely basis

Executive Administrative Trust Assistant Resume Examples & Samples

Prepare expense statements
Assist client managers with account administration tasks of varying levels of complexity
Respond to client requests, as appropriate via telephone, email and/or letter
Research and resolve inquiries of varying levels of complexity
Account Maintenance (e.g. address changes and other system updates)
Assist or take the lead in projects, initiatives and events as required by Managers and/or Department
Coordinate gathering of materials for a variety of analytical projects, account transition events and risk management reviews
Typing, proofreading and editing of letters, memos, spreadsheets and reports; copying and faxing documents
Money Transfers/Check deposits
Responsibility for scanning critical account documents for online filing
Organize managers’ desk files
Attendance tracking

AM Executive Administrative Asst Resume Examples & Samples

At least 5 - 8 years experience supporting senior executives (at the MD and ED levels) in a similar capacity
Ability to prioritize workload effectively
Strong character with the ability to work well under pressure
Strong attention to detail and ability to think out-of-the-box
Calendar management and administration assistance
Coordination support / liaison with other personal assistants to set up meetings and send out calendar invitations
Provide on-boarding support for new hires (e.g., ordering equipment)
Assist in organizing catering or room bookings for town halls, off sites and other events
Providing general support including booking meeting rooms, office supply inventory and re-ordering
Screen calls; take messages and distribute in a timely manner
Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers international and domestic
Knowledge of the following systems: EURC, Concur, Order To Pay, ePurchase

Executive Administrative Asst Resume Examples & Samples

Must have excellent written and verbal communication skills. Proven ability to multi-task; must be able to constantly and consistently prioritize workload of senior executive and oneself simultaneously
They must be able to handle themselves professionally as they will have direct interaction with many other executives within the company as well as writers, producers, talent and other executives within the industry
The person in this position will also need to handle many sensitive documents and must be trusted with confidentiality
This individual must also have a solid understanding of the entertainment industry specifically as it relates to the creative side of the business

Executive Administrative Asst Resume Examples & Samples

Seeking an Executive Administrative Assistant with experience supporting a C-suite executive
Will be responsible for managing the schedule for the SVP Communications including scheduling meetings within required parameters and understanding the business, projects, people, and issues in order to best prioritize calls, meetings, and visits
Manage extensive travel arrangements and be able to effectively organize travel plans and anticipate and plan for executive needs
Reconcile and submit expense reports in a timely and efficient manner
Handle administrative functions such as organization and communication with other executives and administrators in support of executive needs
Handle highly confidential and sensitive information and maintain professionalism at all times
Typically requires an associate degree and several years of experience in an executive administrative role
Professional appearance and communication
The ability to build effective working relationships inside and outside the Company
Due to the nature of the position and the high level of risk associated with errors from this office, candidate must have strong attention to detail
Must have excellent listening and communication skills and be able to comprehend and remember details communicated in a fast paced environment

Executive Administrative Director Resume Examples & Samples

Provide strategic direction and develop long range plans that typically establish objectives and overall direction for the CCTO
Identify, clarify, and resolve highly complex issues with university-wide impact and substantial significance, which may span multiple areas, using advanced technical and professional knowledge requiring broad discretion and judgment
Have senior level management skills with experience developing strategies and leading the administrative and financial operations of a large organization to implement tactical programs in support of the strategies, preferably in a National Cancer Institute-designated cancer center, other large academic clinical research program such as a CTSA, hospital unit, or in an industry-based clinical research organization
Create strategic long-range plans of considerable complexity and scope
Ensure state-of-the-art research is adequately funded, staffed, equipped, and housed
Exercise authority to commit and allocate substantial resources
Manage adoption of emerging technologies and the development of new methods and approaches
Identify priorities for initiatives, training, and outreach
Collaborate with university leaders on project decisions
Supervise other staff, including hiring, performance management, and related duties, in addition to providing instruction on complex techniques and direction on projects
Bachelor's degree plus ten years of relevant experience or combination of education and relevant experience
Advanced degree may be required in some areas
Demonstrated experience leading and managing a large organization of technical staff through subordinate managers
Demonstrated experience leading large, complex projects or programs
Demonstrated ability to work and communicate effectively with others
Experience with NCI designated cancer centers
Experience in diverse aspects of clinical trials management
Graduate degree in Nursing or Science

Ccb-executive Administrative Asst-cd Mortgage Banking Resume Examples & Samples

Create and edit documents using Word, PowerPoint and Excel (content for documents will be provided by the team)
Heavy calendar management, schedule internal/external meetings and appointments; coordinate conference calls including conference rooms and telepresence
Event Planning for Town Halls, on/offsites, team building exercises
Assist with overflow, special projects and day-to-day tasks
Provide administrative support for the team including coordination of presentation decks for hosted meetings
Responsible for all staff on boarding/off boarding - Taleo initiation, Manager Web Top creation including equipment purchases, desk setup and system access
Manage general office needs such as ordering supplies, retention of files, floor maintenance and coordination with Real Estate (for seating new staff)
Coordinate group coverage, i.e. vacations, training and annual planning

Executive Administrative Specialist Resume Examples & Samples

Administers recognition program materials and processes in support of recognizing staff contributions
Maintains and tracks staff vacations and absences in accordance with divisional guidelines to ensure consistency in entitlement and to determine staff availability. Participates in resolution of issues
Administers a timekeeping system in adherence with reporting guidelines to ensure that staff members are aligned appropriately to their reporting units and with correct resource coding
May process and track overtime and on-call claims in adherence to bank and/or divisional policy to ensure timely payroll processing and performs budget tracking and reconciliation
A minimum of 7 years progressively responsible experience in an administrative/ professional support function in a fast paced environment, dealing with moderately to very complex issues and managing conflicting priorities
Post-Secondary education in a related field and/or other professional related training and development to keep skills current, including office productivity software
Solid knowledge of bank financial processing standards, human resources policies, and key business processes, and good working knowledge of basic financial analysis methodologies. Some understanding of project management methodologies
Very good business knowledge and deep understanding of the organizational unit, its functions and products, and customer groups
Ability to organize a significant volume of varied business information and develop it into cohesive, professional reports and presentations, with little guidance and ability to recognize and respond to business related issues within the scope of the material
Demonstrated ability to perform moderate to complex administrative activities and to assign work, coach and mentor more junior staff
Advanced level PC skills (Word Processing, Spreadsheet, Presentation Software, E-mail applications and web browsers)
Demonstrated organizational and project management abilities to coordinate and lead a variety of initiatives
Ability to maintain confidentiality and a high level of integrity

Executive Administrative Asistant Resume Examples & Samples

Associate's degree; Bachelor's degree preferred
5+ years’ experience in managing and proactively supporting a senior level executive within a large company
Strong Character and Values including high integrity, trust, and respect, as well as ensuring that the highest levels of confidentiality are maintained
The ability to foster an Inclusive and engaging environment that uses Diverse thoughts, beliefs, and opinions
Excellent interpersonal skills with Diverse team members, client groups, process partners, and senior management
Exceptional Communication skills, including effective written, oral, and presentation skills necessary to effectively and diplomatically convey information to and/or influence a wide range of audiences, including all levels within the company as well as third parties
Strong communication skills with members of the Executive Committee and their assistants, and shareholders, as well as consumers
Excellent Management Skills, including the ability to set priorities and identify issues, develop processes, and facilitate results through collaboration with others
Experience with Google, Microsoft Office & advanced Excel skills
Exceptional interpersonal, motivational and influential skills with a strong commitment to integrity
Strong leadership attributes and decision making abilities
Strong customer focus with the ability to effectively communicate with all levels of the Business
Extensive SAP knowledge or similar systems
Experience in accounts payable/receivables
Driver of Change that creatively mobilizes resources to shape the transformation of the Department; demonstrated skills in project and process organization and management to drive results

Executive Administrative Resume Examples & Samples

Calendar Management – complex agenda and setting of meetings across all time zones
Track speaking engagements and support, including Board and Regulatory meetings
Domestic & International Travel arrangements; expense claims, expedited travel services
Coordinate webcasts, video and telepresence conferences as needed
Preparation and coordination of departmental meetings, events, and Town Halls
Creating, editing and preparation of letters, organization charts and presentations
Managing logistics for visitors
Assist with the onboarding process of new hires and transfer candidates
Ordering, replenishment, arrangement and distribution of departmental supplies
Management of incoming and outgoing phone calls and communications (faxtomail, e-mail, correspondence)
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports
Projects or tasks, as requested by management
Completion of any reasonable projects or tasks, as requested by management
Manage principals' inbox/outbox with extensive follow up as needed
Correspondent for BCP
Distribution of Credit delegations in the Americas
The staff member will make use of several application systems including
8 - 15 years of relevant Executive Assistant experience supporting department heads or C-level executives, preferably within a financial institution
Fluent in French desirable
Effective communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality
Ability to prioritize multiple tasks
Solid user skills in Microsoft Office applications (Word, Excel, PowerPoint) and Outlook email and calendar tools
Ability to interact with staff (at all levels) in a high energy, high pressure environment
Exhibit initiative, flexibility, resourcefulness and efficiency, with a high degree of professionalism and confidentiality

Executive Administrative Asst / Days Resume Examples & Samples

Types correspondence and other materials on a variety of general and technical topics, some of which are of a highly confidential, sensitive nature
Coordinates all Administrative files; assists in the coordination and maintenance of all records to assure compliance with all JCAHO and other regulatory requirements and standards
Assist with typing for all Administrative policies and procedures
Answers telephone and screens visitors and responds to their questions exercising discretion and judgement or relays information to appropriate person
Requisitions needed office supplies
Performs a wide variety of special tasks and related duties as assigned
Customer Service:Demonstrates customer service skills with both internal and external customers. Treats patients/customers as individuals with unique values, beliefs and practices
Performance Improvement:Performs, participates, implements and evaluates performance improvement activities within the departmental level
Financial Accountability:Identifies opportunities for waste reduction, time management and department efficiency
Communication:Works as a team member through interaction, assistance and demonstration
Job Specific: Administrative Assistant

Executive Administrative Specialist Resume Examples & Samples

Provide high-level administrative support by conducting research, preparing statistical reports and handling information requests
Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, scheduling meetings and taking meeting notes
Technical editing for the Business Groups Leaders
Accounting experience
Work with Administrative Team
LI-CA1
Strong to expert level with Microsoft Suite
5+ years of experience working as an assistant for senior leader of an organization
Strong attention to detail and ability to multitask
Ability to balance competing requirement to ensure on-time completion of all projects
Daily reception coverage
A positive attitude and commitment to being an active participant of our employee-owned culture is a must
Perform under pressure
10+ years executive assistant experience

Senior Executive Administrative Asst-fde Resume Examples & Samples

Being flexible and on call outside the regular work day, including evenings, weekends, holidays, and vacation time and being available by cell phone, e-mail, and/or voice mail
1) Communication Management – The senior executive assistant is expected to be highly proficient in and responsible for performing the following additional communication duties- documentation, correspondences on behalf of site leaders, request coordination, relationship management for site visitors and business partnerships
2) Schedule Management – The senior executive assistant will be expected to be proficient in and responsible for performing the following additional scheduling duties- schedule and meeting coordination for senior level Lilly leaders, hosting on-site and partners meetings, prioritizing and organizing business partners’ time, travel arrangement and itinerary preparation for site business partners and visitors
3) Office Management – The senior executive assistant will be expected to be proficient in and responsible for performing the following additional office management duties- office management for Eli Lilly’s new innovation hub in Cambridge, information/ database management for materials, media/ audio visual system stewardship for the site, working with confidential and sensitive information and communications within the site
4) Personal Management - In addition to the duties listed above, successful Sr Executive Assistant will identify and seek out additional training as needed to maximize job performance and utilize exceptional, skills for customer interactions, communication and presentation, business acumen, and project management
Associates Degree with minimum 1 year administrative experience or High School Diploma/ GED with minimum of 3 years Administrative or Clerical experience

Executive Administrative Business Partner Resume Examples & Samples

Manage calendars and book travel for 3 executives on the Google Cloud team
Arrange customer meetings and manage logistics when needed
Manage projects to support business needs
Plan org wide team events by successfully collaborating with the extended ABP team and other members within Cloud (team all hands, off sites, etc.)
Minimum 5 years Administrative experience in a fast paced, high-tech environment
Ability to support executives who are remote to your location
Comfortable working in a large sales organization, obtaining meetings with C-Level executives (internal & external); continuous follow up; ever changing calendars
Ability to think strategically to lay out meetings in multiple cities and time zones
Need to be flexible with changing schedules

Executive Administrative Asst Resume Examples & Samples

Expand executive management’s effectiveness and time management by managing and prioritizing emails, voice mails, meetings, travel arrangements, accommodations and commitments. Ensures efficient and effective utilization of the CCO’s time
Expand CCO’s ability to communicate and deliver on commitments with all constituents of the company both internal and external
Assist with the preparation and assembly of internal management reports, management policies, Board material, Board policies and various meeting packets and materials
Attend and maintain minutes of various committee meetings and ensure follow-up as necessary post meeting
Conduct research, compile data, and prepare documents as directed or needed by the CCO and/or SCO
Uses creativity and learned skill through excel, word, Visio and power point to prepare presentations
Prioritize work in order to meet deadlines and quality
Assume project management responsibility for selected projects
Maintain the highest levels of confidentiality in all matters
Perform general office duties as required to support the team
Will provide back up support to other Administrative Specialists as required

Executive Administrative Director Resume Examples & Samples

Oversee CFO’s calendar
Oversee CFO’s communication plan and preparation of related material
Oversee CFO’s front desk support
Oversees CFO’s fellowship program
Senior Business Officer (SBO) responsibilities
Assure off-hour and weekend business support
Assure CFO’s preparedness for all USC Board and Committee meetings
Assure CFO’s preparedness for weekly President’s Cabinet meetings as well as retreats and conferences
Oversees Staff Recognition Program
Oversees the planning of events for CFO
Assure CFO’s preparedness for all USC Trustee communication
Assure CFO’s preparedness all CFO Cabinet meetings
Support recruitments for CFO and smooth onboarding of new staff and executive leadership in the Finance Division
Assure resolution of concerns and inquires directed to the CFO

Executive Administrative Assistance for Falcen Resume Examples & Samples

Manage calendars ensuring that scheduled meetings include detailed agendas and that all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs and instructions for technology requirements are available)
Ability to work in a fast paced environment, with changing priorities
Attention to detail is required
Excellent follow up and follow-through capabilities
Manage travel ensuring all internal approvals and external document needs are arranged; all travel logistics are comprehensively managed
Plan effectively and manage work routine to meet commitments and critical deadlines

Non-employee Executive Administrative Asst Resume Examples & Samples

Represent CLO to internal/external executives and clients
Oversee and coordinate domestic and international travel arrangements and itineraries, computing expense reports and processing expense items in a timely manner
Perform general office duties including faxing, mail distribution, record maintenance, ordering supplies, and management of database systems
Perform various administrative tasks such as answering phone calls, greeting visitors, addressing questions, as well as seeking appropriate information from others

Executive Administrative Asst Resume Examples & Samples

Be responsible for interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments
Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary
Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment
Communicate and handle incoming and outgoing electronic communications on behalf of the Partners
Assist management with preparation of presentation materials
Bachelors Degree in any stream
5+ years experience in a similar job role/environment
Strong Personnel Relation skills
Experience assisting management with the creation of PowerPoint presentations
Experience scheduling travel arrangements for management

Executive Administrative Resume Examples & Samples

Minimum of 8 years of executive-level support with high level administrative experience
Proficient with Microsoft Office tools especially Word, MS Excel, and MS PowerPoint
Excellent oral and written communication skills, executive presence
Effective time management skills and detail orientation
*Must be able to lift/move office supplies, paper, soda, water etc. if needed

Executive Administrative Assisant Resume Examples & Samples

HS Diploma or equivalency
Prefer 4 year degree in business related field
More than 10 years as an Executive Assistant supporting VP and/or C level

Executive Administrative Specialist Resume Examples & Samples

Significant experience as a paralegal/legal assistant in a legal office (private or public)
Extensive knowledge of computer and software to include Word, Excel, and Google email
Knowledge of court procedures
Capability to utilize good judgment to resolve issues and address requests
Capability to read and retain information
Exceptional organizational skills
Excellent proofreading skills
Proficient in spelling and grammar
Excellent oral and written communication skills
Ability to anticipate and prepare for or avoid potential issues
Ability to identify and correct errors
Capable of handling multiple complex tasks simultaneously with careful attention to detail
Ability to interact with a variety of audiences
Able to work independently with little to no supervision
Substantial experience editing, researching, and providing factual investigative support
Substantial experience with complex state and federal filings
Paralegal certification preferred
Knowledge of University policies and procedures

Executive Administrative Dir Resume Examples & Samples

Collaborating with Chief, Vice President, and key physician leaders on long-term strategy and integration of departmental vision into broader framework of major academic medical center
Business planning for provision of anesthesia and pain medicine services at new facilities and outlying community hospitals
Effectively managing operations of one of the largest academic anesthesia department in the United States including coordination and integration with academic and research missions
Oversight of departmental business and clinical IT resources including effective system implementation, integration, and ongoing support of EPIC anesthesia record in all perioperative locations (operating rooms, procedural areas, and pre-operative clinic)
Serving as a critical interface for interdepartmental issues
Participating and/or leading institution-wide planning and strategic initiatives
Exceptional organizational skills and the flexibility to handle multiple tasks and deadline pressures
Successful track record of front line management
Ability to provide support, direction and development to staff
Effective financial and analytical skills, including budget development, grant and contract management
Ability to make decisions quickly and independently
Excellent interpersonal/communications skills
Exceptional computer skills (including operating systems, word processing, database, electronic mail, Internet, and spreadsheets) required
Good command of English language, including medical and scientific terminology
Able to handle sensitive and confidential issues
Ability to attend meetings outside of 8:30 a.m. - 5 p.m. is required

Executive Administrative Director Resume Examples & Samples

Collaborates with medical staff, executive administration, department managers and staff at all levels to develop goals, objectives, strategy and business plans for continued growth and development of Cancer, complex care, pulmonary centers of excellence and medical specialty services
Develops consolidated operating budgets including projected requirements with justifications and forecasting cash flow needs for submission to Departmental and Hospital Business Office. Monitors performance against budget and analyzes all variances
Develops cost analysis systems for all patients in the Cancer, Complex Care, Pulmonary and Medical Specialty services operating areas to insure that LPCH is competitive in the marketplace for the services provided
Expands business and referral relationships and working with medical staff leaders to support the growth of such strategic services and relationships at LPCH. Works in collaboration with Joint Venture partners as appropriate in the cancer, complex care, pulmonary centers of excellence and medical specialties services
Responsible for developing strategic business and marketing plans for the centers and services to ensure growth, stability and strong financial performance for these programs at LPCH
Identifies and implements best practices in resource utilization management, contracting and marketing
Interacts with and serves as a primary resource to individuals responsible for coordinating all aspects of the delivery of service within the centers and services
Oversees clinical benchmarking and public reporting processes of the centers and services and organizes medical staff and clinical team strategies to improve outcomes and efficiencies (i.e.., length of stay) for key populations in the service
Oversees the utilization of advanced practice nursing (NP's, Clinical Coordinators) and Physician Assistants in the service to support growth of strategic clinical services and provision of quality patient care
Responsible for clinical operations and business of key departments related to the service. Serves as a key resource to the Clinic/ Ambulatory and FPO Administration on the management and oversight of clinic operations for the centers and services (cancer, complex care, pulmonary and medical specialties)
Responsible for improving Profit/Loss Performance for these centers of excellence and services and working with medical and clinical staff to achieve optimal efficiencies
Works with the Medical Directors; the Directors of Finance and Administration to identify and plan program functions to improve the appropriate utilization of all services within the cancer, complex care, pulmonary and medical specialties centers and services
Ability to communicate effectively at all organizational levels and in situations requiring instructing, persuading, negotiating, conflict resolution, consulting and advising as well as prepare clear, comprehensive written and oral reports and materials
Ability to establish and maintain excellent client relationship, exhibit exemplary interpersonal skills and exercise sound judgment and professionalism in business and personnel matters
Ability to navigate ambiguity in a highly matrixed environment
Ability to establish the strategic direction and business plans for a functional group
Ability to manage, coach and develop employees
Ability to provide leadership and influence others
Ability to solve problems and identify solutions

S-senior Executive Administrative Asst Resume Examples & Samples

1) Excellent verbal and written communication skills
2) Excellent organizational skills required
3) Highly detail-oriented and conscientiously professional
4) Strong interpersonal skills for communication and collaboration
5) Ability to handle multiple priorities with the flexibility to take on special assignments and shift priorities as directed
6) Ability to maintain strict confidentiality required
7) Must be extremely proficient in Excel, Word, PowerPoint and experienced with ADP, Lotus Notes and Concur Travel a plus
1) Bachelor degree in Business Administration is preferred (12 years related experience may be submitted in lieu of degree)
2) Two years of Executive level Administrative Assistant experience required

Executive Administrative Asst Resume Examples & Samples

Drive a risk mitigating culture within Banking Technology aligned to proactively identify, assess, and manage inherent risks within our platforms and services
Promote innovation within the technology control environment driving control optimization, process efficiency, and improved client experience
Strengthen the Banking Technology control environment through education, collaboration, and oversight
Drive effective risk mitigating controls designed, deployed, and monitored by the application owners, developers, and support teams
Develop an integrated technology control framework maintaining the appropriate balance between risk mitigation, product growth, and financial returns
Collaborate with Audit, Information Risk Management, business control functions, and the Banking Technology teams to drive transparent, measurable, and sustainable control improvements
Partner closely with business and technology stakeholders providing clear direction and guidance to manage risks, optimize returns, and enhance the client experience
Proactively work with technology and product managers to identify potential issues and ensure effective remediation
Provide leadership and advise on material remediation activities ensuring appropriate resolution of issues
Proactive engagement with Technology Control Managers
Active engagement in risk assessments and control substantiation
Collaborate with ADMs on Internal Audits, and regulatory assessments
Support Risk & Control Self Assessment (RCSA) process ensuring issues and related action plans are timely documented, assigned, and resolved
Drive the Technology Control education agenda
Lead Technology Control forums across multiple application areas
Ensure escalation of material issues to senior technology management
Minimum 7 years of technology experience

Executive Administrative Resume Examples & Samples

Organizes executive’s time, taking into consideration priorities, available time, and other variables
Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings
Makes all arrangements for travel and conferences
Processes monthly T&E for Executive
Prepare itinerary, secure hotel/transportation and pertinent flight info
Responsible for daily office operations: opens, sorts, and distributes incoming mail
Responds to general inquiries, delegates and handles incoming phone calls
Maintains office efficiency and handles unforeseen situations
Follows established guidelines and procedures for receiving, documenting, organizing & mailing packages
Manage executive email – prioritize and respond, if needed, immediately
Responsible for requisition/ordering office supplies, office equipment as necessary
Maintains directories and email distribution lists for internal and external clients
Maintains finance and administration files and archiving
Assist Executive, and direct reports as needed
Coordinate executive sample requests including international requests
Coordinate required working space and supplies for new hires
Responsible for full accounts payable function from procurement through payment of invoices
Maintains appropriate vendor files and audit trail
Ensures procurement activities are in accordance with procurement policies
Responsible for P-card for Sales Finance
Maintains petty cash fund and appropriate audit trail
Assists Executive team with budget preparation and tracking
Strong communications skills, both oral and written
Demonstrates professional judgment and discretion
Service oriented – ability to address the needs of customers – internal and external
Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships
Detail oriented and able to work in a fast paced environment
Advanced PC skills required, including MS PowerPoint, Word, Excel, Outlook, and SAP
Drafts communications and PowerPoint presentations
Serves as point of contact with direct reports, employees and vendors. Maintains confidential nature of communications
Maintains departmental team rooms and calendars

Executive Administrative Resume Examples & Samples

Organizes executive’s time, taking into consideration priorities, available time, and other variables. Manages executive’s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings
Processes monthly T&E for Executives
Responsible for daily office operations: opens, sorts, and distributes incoming mail. Responds to general inquiries, delegates and handles incoming phone calls. Maintains office efficiency and handles unforeseen situations
Responsible for full accounts payable function from procurement through payment of invoices. Maintains appropriate vendor files and audit trail. Ensures procurement activities are in accordance with procurement policies

Executive Administrative Resume Examples & Samples

Manage daily calendar, showing flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
Organize, schedule and maintain executive travel arrangements and schedules, including complex international travel and visa/passport facilitation
Provide corporate card account administration and expense management
Schedule, organize, and oversee team meetings, Telepresence meetings, and other events
Track and maintain departmental Personal Time Off calendar
Submit invoices and follow up with vendors to ensure timely processing
Establish and maintain relationships with local caterers and other service vendors
Provide assistance on ad hoc projects, as needed
3+ years related experience and/or training; or equivalent combination of education and experience
Must possess the ability to look ahead and anticipate potential challenges to get in front of them based on prior experience
Must be flexible, reliable and able to juggle multiple priorities
Must use discretion and tact while dealing with sensitive information
Strong knowledge of administrative and clerical procedures and computer systems/software such as the Microsoft office suite; experience in Ariba Buyer, PeopleTrack, CareerTrack, and Concur a plus
Must demonstrate impeccable English communication (written and verbal) and organizational skills with the ability to work with customers across functions (both internal & external)
Experience supporting multiple VPs and global teams strongly preferred
Positive attitude, sense of humor and an all-around team player