Executive Administrative Assistant Resume Samples

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P Goodwin

Pattie

Goodwin

486 Treutel Summit

San Francisco

+1 (555) 618 9699

486 Treutel Summit

San Francisco

Phone

p +1 (555) 618 9699

Experience Experience

Houston, TX

Executive Administrative Assistant

Houston, TX

Pouros and Sons

Houston, TX

Executive Administrative Assistant

Manage the calendar of the Executive and ensure that all items critical to the business are on the Executive’s calendar in a timely manner. Prioritize requests for meetings with the Executive accordingly and ensure prompt responses to all requests. . Ensure telephones are answered in a timely and courteous manner and messages are taken accurately. Screen telephone calls and respond to routine inquiries
Performs usual administrative and clerical support functions including answering phones, greeting and assisting incoming clients, assisting tenants as directed, fielding complaints and issues and referring to the correct member of management, preparing correspondence, doing mailings and transmitting communications using various forms of media, maintaining tenant and building staff logs, calendaring of schedules and meetings, ordering supplies, maintaining files and records, inputting data and preparing reports on a computer
Assist in coordinating tenant move-ins or move-outs, including meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restriction and ensuring in all ways possible that the moving procedure is trouble free. Assist Property Manager and Chief Engineer as requested, keeping them advised as to the status of the assignments and projects
Maintains GM’s calendar, schedules appointments and meetings. Coordinate frequent executive travel arrangements and changes. This includes car service, airfare, hotel and various other elements of executive travel. Assist GM with maintaining venue’s event calendar (bookings, holds, etc) and distributing such information to necessary internal and external contacts
Manage the logistics planning, coordination and execution of small, medium and large events (meetings, celebrations, town halls, community service, training, internal and external best practice/benchmarking sessions, etc.). This is inclusive of (space acquisition, pricing/fee negotiation, AV, global technology connections, food service, room set up, etc.)
Performs advanced, diversified and confidential secretarial and administrative duties, i.e. prepare correspondence/reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc. Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and/or multiple VP's and/or Country General Manager
Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records. May participate in other Board activities such as Board website, or preparation of annual meeting documents

San Francisco, CA

CB Executive Administrative Assistant

San Francisco, CA

Smitham, Hauck and Stracke

San Francisco, CA

CB Executive Administrative Assistant

Provide back up support for a senior executive, working closely with executive's assistant
Establish and maintain open communication policies with peers and managers across the country
Provide general office support including photocopying, booking meeting rooms, ordering supplies, mail distribution, facilities management and floor maintenance
Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load
Work cooperatively with national full administrative assistants team, in positive partnership to back up each other smoothly
Provide regular status updates if work is outstanding
Provide support to the project manager

present

New York, NY

Ccb-executive Administrative Assistant

New York, NY

Yost, Shields and Flatley

present

New York, NY

Ccb-executive Administrative Assistant

present

Work cooperatively with other administrative assistants in group, in positive partnership to back up each other smoothly
Create and edit documents using Word, PowerPoint and Excel (content for documents will be provided by the team)
Manage calendar /meeting set up for a few senior managers in the group
Manage heavy calendar, handle meeting set up/physical logistics, conference call arrangements, and occasional special event planning
Create expense reports that follow the outlined policies for reimbursement
Assist with overflow, special projects and day-to-day tasks
Provide logistical support to the expansion of multiple Digital-DBDS teams within Dallas

Education Education

Bachelor’s Degree in Confidentiality

Georgia Southern University

Bachelor’s Degree in Confidentiality

Skills Skills

Excellent problem solving skills, strong attention to detail and the ability to work independently
Strong time management and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong written and verbal communication skills; excellent attention to detail and strong planning abilities
Professional communication skills and highly developed people skills; excellent verbal and written communication skills; strong business writing skills
8+ years’ proven experience providing good judgment making, multi-tasking skills, strong attention to detail and the ability to work independently
Ability to build strong sustainable business relationships at various levels throughout organization and with customers
Strong attention to detail; meticulous attention to quality of work product
Strong ability to organize while being sensitive to time constraints and resource availability
Strong team skills with ability to forge strong relationship across traditional departmental boundaries
Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important

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Executive Administrative Assistant Resume Examples & Samples

Manage calendars, handle meeting set ups, physical logistics, conference call arrangements, and occasional research. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings
Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
Process timely and accurate T&E expense reports and organize travel for manager and direct reports as needed
Reconcile and process timely and accurate contractor/vendor invoices
Experienced with planning travel. Proactively manage itineraries, meeting planning based on trip guidelines
Provide general office management such as new hire on-boarding & termination checklist arrangements; space arrangements and real estate for the entire group; ordering supplies and equipment
Perform routine tasks such as those related to staff meeting communications; report collection/distribution; ad hoc group directory and org chart updating upon changes in group
Compile and proofread presentations for internal/external meetings and recurring Executive Reports
Manage vacation calendars and accurate attendance records for department
Manage open requisitions for approvals and prioritization with recruiting partners
Professional, refined profile with expertise in administrative or related functions; experience working for senior management and proven ability to meet their expectations with accurate and efficient delivery
Superior organization skills
Excellent PC skills, highly proficient in all Microsoft Office including Visio, and Power Point
Strong good verbal and written communication skills; able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
Strong ownership, positive attitude and self-motivation coupled with strong accountability for tasks
Team and service oriented; must enjoy supporting a broad functional team
Discretion regarding sensitive topics
Knowledge of the following systems: RSAM, JRAS, Beeline, EURC, TEEMS, OTP, ePurchase, is a plus

Asset Management Private Bank Uhnw Executive Administrative Assistant Resume Examples & Samples

Partner with marketing to facilitate events including exporting lists from the database, sending invitations, coordinating location and catering, tracking RSVPs, and coordinating event materials
Facilitate mass mailings of JPMorgan marketing materials to clients and prospects
Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks
Liaise with senior JPMorgan management and their support teams
Strong Computer Skills - proficient knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Specific industry related experience preferred
Savvy with Internet/Intranet usage and ability to learn propriety software

Asset Management Global Real Assets Executive Administrative Assistant Resume Examples & Samples

Manage compliance process for CPM/client interactions
Prepare expense reports accurately and in a timely fashion
Maintaining attendance records
Onboard new employees/off board departing employees in a timely fashion
Strong proficiency within Microsoft Suite particularly Excel, Word, and Powerpoint
2-3 years of experience in an administrative support role

Executive Administrative Assistant Resume Examples & Samples

Ability to work independently as well as part of a team to ensure that the needs of the business are always met and adequate assistant coverage is provided to the group
Extensive International Travel
Fluent in Spanish, Portuguese a plus

Executive Administrative Assistant Resume Examples & Samples

At least ten years of secretarial experience and meeting coordination
Advanced ability to organize and multitask
Superior oral and written communication skills to prepare internal / external correspondence on behalf of others

Asset Management Senior Executive Administrative Assistant Resume Examples & Samples

Supportingin the coordination & scheduling of meetings, travel & expenses
Answering calls & prioritizing & directing enquiries
Assist with follow up actions and questions from meetings
Excellent written and verbal communication skills, with ability to communicate clearly and effectively at all levels
Relevant experience, ideally working in a Technology or financial services industry
Proficiency in Microsoft products (Word, Excel & PowerPoint)

Executive Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Coordinate group coverage, i.e., vacations, training and temporary assistance
Telephone coverage; screen calls; take messages and distribute in a timely and appropriate manner
Deliver various materials to clients/bankers
Coordinate group coverage, i.e., meetings, lunch hours, vacations, training and temporary assistance
Receive all invoices from third parties and internal groups
Minimum 3 years experience in a administrative role; Bachelor's Degree preferred
Excellent interpersonal skills, both written and oral
Responsive and reliable
Comprehension and proficiency of proprietary J.P. Morgan systems and CRM tools used to onboard clients, prospect, enter call notes, and KYCs
Experience in financial services or asset management industry preferred

Executive Administrative Assistant Resume Examples & Samples

Assist with overflow, special projects and day-to-day task
Invoice processing for various vendors
Maintaining documentation for group (contact lists, vacation files etc.)

Executive Administrative Assistant Resume Examples & Samples

Strong PC skills. Excellent proficiency in MS Word, Excel, Outlook and Powerpoint
Ability to become familiar with L&C-specific applications such as Workshare Professional (redlining), GOLD and AIMS
Knowledge of general office policies and procedures; willingness and ability to learn L&C policies and procedures on travel, expense reimbursement and outside counsel bill payment
Excellent telephone and email etiquette, especially when interacting with internal clients and senior management
Strong focus on completing assignments with a sense of urgency and professionalism
Willingness to learn and take on new challenges
Ability to work independently and take initiative on projects
Ability to exercise independent judgment and spot and escalate unusual situations

Executive Administrative Assistant Resume Examples & Samples

Actively manage calendars, work effectively to coordinate cross-team meetings and conference calls across time zones
Revise, edit and create documents in Microsoft Word, Excel, Outlook and PowerPoint. Responsibilities will also include proofreading/formatting documents, prioritizing correspondence and maintaining files and records
Assist team with overflow, special projects and day-to-day tasks
Coordinate internal/ external events and special projects, e.g., events, conferences, off sites, TelePresence conferences
Process timely and accurate travel expense reports for the Program Office Delivery Leads
Upload documents to SharePoint for archiving and file storage
Coordinate/ assist team moves and relocations
Manage general office needs such as ordering supplies, mail distribution, booking conference rooms, on boarding and off boarding employees

Executive Administrative Assistant Resume Examples & Samples

Create expense reports that follow outlined policies for reimbursement
Event Planning for on/offsites, team building exercises
Manage general office needs such as ordering supplies, retention of files, floor maintenance and coordination with Real Estate (for seating new staff)
Coordinate group coverage, i.e. vacations, training and annual planning
Minimum three years secretarial experience and meeting coordination
Series 7 highly preferred

Executive Administrative Assistant Resume Examples & Samples

Calendar Management, including scheduling meetings, rooms and appointments. This is an ambitious and active calendar requiring ongoing decision and prioritizing with a forward thinking, always anticipating mindset
Prepares expense claims and reconciles monthly corporate credit card expense statements in a timely manner
Ability to decision routine items during Manager’s absence and assume responsibility to address or direct requests that contain a time critical element
Performs various and sundry administrative duties including photocopying, printing, scanning, filing, maintaining administrative data, etc, as well as premises related issues and ordering and maintaining office supplies, phone, and computer service
Helps maintain SharePoint, and SharePoint accesses
Booking travel arrangements including flights and hotel accommodations, when required
Excellent verbal and written communication skills are mandatory, along with excellent organizational skills, problem solving ability and a high attention to detail
Superior time management skills and the ability to successfully multi-task and remain calm under pressure and deadlines
Ability to deal with varying personalities including internal and external clients
Ability to self-manage and prioritize conflicting priorities with minimal oversight
Demonstrated direction and respect for privacy is mandatory
The ideal candidate will have a professional customer service attitude and strong interpersonal skills, coupled with an excellent telephone manner
In-depth knowledge of PC software programs such as Windows, Word, Outlook, Excel and Power Point
Will take an interest in and be an advocate of the business strategy, comfortable with change
Able to multi-task in a calm and equitable manner
Self-starter is able to take the initiative and be able to work independently
Knowledge of the banking industry is an asset
Knowledge of SharePoint and ability to maintain accesses

Executive Administrative Assistant Resume Examples & Samples

Strong PC skills including proficient knowledge of MS Word, Excel, and PowerPoint
Knowledge of general office procedures including filing, correspondence, scheduling, phones and taking messages
Experience coordinating domestic and international travel arrangements (i.e. air, hotel accommodations and ground transportation) with travel agency and preparation of detailed itineraries
Ability to work with a sense of urgency and have a drive for results
Advanced organizational skills
Minimum of five years experience supporting senior level managers

Executive Administrative Assistant Resume Examples & Samples

Exceptional communications skills (verbal and written) and strong interpersonal skills
Proficient with MS Office – Outlook/Word/Excel/PowerPoint skills are a must
Excellent at problem-solving, taking initiative, and being very resourceful
Friendly with professional and positive demeanor, phone etiquette
Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment

Executive Administrative Assistant Resume Examples & Samples

Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures
Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities
Proficiency in MS Word and Excel required
Proficiency in MS PowerPoint and Outlook preferred
Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred

Executive Administrative Assistant Resume Examples & Samples

Deliver superior client experience and adhere to the Client Service Standards
Take ownership and accountability of client problems at first point of contact, applying the Make it Right Principles. Escalate concerns and make appropriate referrals to the Client Care Centre
Ensure skills/knowledge are up-to-date and meet position requirements including an ongoing commitment to executing the planned development activities
Take accountability for personal development, executing planned activities in partnership with coach
Demonstrate commitment to colleague care and team work by coaching, mentoring and assisting colleagues in meeting the needs of all clients
Contributes to organizing and coordinating market events for clients and employee

Executive Administrative Assistant Resume Examples & Samples

Provides administrative assistance to support the Head of Strategy for the Canadian Insurance Business, Head of Travel Business and Head of Process Excellence and their team members as required. This role involves confidential and complex duties of an administrative nature relating to the daily routine and relationship management for senior leaders. This role involves diversified and extremely confidential information that demands a high degree of accuracy
Co-ordinates Leadership Forums, Town Halls, Team Off-Sites, Conferences & Planning sessions and other events where required. Ensures suitable meeting rooms are selected and manages the logistics e.g. room arrangements, attendance, invitations, audio visual and electronic equipment, catering needs, etc
Proof read/amends all documentation prepared for signature of the senior leaders and gathers signed correspondence and sends to the appropriate destination
Prepares replies to general correspondence for signature and maintains pending files advising items as required
Maintains business and personal correspondence files, circulation files, and records required by group and has control over high confidential and sensitive material and files
Manages travel arrangements as required and ensures necessary tickets and detailed itineraries are received in ample time to departure, and that required correspondence, documentation etc., are prepared and available prior to departure
Manages the business expenses and ensures invoices and bills are promptly paid. Reconciles expense accounts monthly and quarterly ensuring submissions are presented for approval when required and supporting receipts are appropriately maintained
Maintains and commits diary appointments for the senior leaders with both internal and external clients and advises schedules, meetings and business appointments. Co-ordinates internal meetings as needed
Prepares daily diaries and ensures copies of agendas and presentations as required
Maintains electronic diary system for the senior leaders. Ensures office routine is maintained in their absence and responds to enquiries in a prompt, efficient manner using technology to relay information. Reviews computer and voice mail if required; handles and refers issues of an urgent nature
Prepares standard audio/visual presentations for delivery to Senior Leaders ensuring a very high degree of accuracy and standards of professionalism are maintained
Maintain organizational charts and distribution lists
Performs a variety of sundry administrative duties, which may include, but not to be exclusive to: photocopying, facsimile and other office support as required
3 years experience as an Executive Administrative Assistant, supporting multiple individuals at various levels
Experience in office procedures, accurate and detail oriented, productive and demonstrate the ability to take initiative to ensure tight deadlines are met
Professionalism, enthusiasm, energy and a sense of urgency
Proficient in MS Office - Word, Excel, Outlook, PowerPoint
Strong organizational skills, proactive, autonomous and ability to provide innovative ideas
Courteous telephone manner and excellent verbal and written communication skills are crucial

Executive Administrative Assistant Resume Examples & Samples

Meetings management
Expenses processing for manager’s expenses
Expense processing for general GCB Compliance team expenses – review documentation and prepare approvals using Citi systems and with strict adherence to Citi’s expense policy
LIC 25th floor administration
Copying, filing, phones and other general administrative duties, handled in a highly confidential manner
Create and maintain organizational charts, floor plan, and documentation of internal expense delegations and processes, and any other needed reports/presentations
Serve as point of contact for information and inquiries; independently resolve problems
Assist with correspondence requiring manager’s attention
Serve as back-up Assistant support, as needed
Prior experience providing multi-faceted executive support in a team environment
Highly proficient in MS Office (Word, Excel, PowerPoint and Outlook); SharePoint a plus
Execution focused and deadline driven. Ability to work independently, prioritize appropriately and see projects through to timely completion. Track record of managing multiple tasks/teams and competing deadlines
Excellent written and verbal communication skills, combined with a professional presence and strong interpersonal skills
Extremely strong organizational skills. Takes great pride in work, with very strong attention to detail and commitment to quality
Demonstrates a high level of integrity and exercises sound judgment
Knowledge, or ability to gain a strong command of Citi systems (P2P, CitiMarketPlace, T&E)
Energetic, responsive, proactive and collaborative team player who takes initiative and pitches in wherever needed

Executive Administrative Assistant Resume Examples & Samples

Maintain, schedule and coordinate all meetings and travel arrangements
File, copy and fax correspondence and handle mail
Generate and analyze weekly reports
Responsible for phone coverage, taking messages, answering calls and directing inquiries
High School diploma plus secretarial school certification or BA degree
3-5 years of business experience in a comparable capacity
Knowledge of computer, fax machine, copier, telephone, paper shredder
Competency in all Microsoft Office programs including Word, Power Point, Excel and Outlook
Excellent organizational and multi-tasking skills

Executive Administrative Assistant Resume Examples & Samples

3 years recent and relevant administrative work experience
Strong interest & aptitude about news - media - new and digital journalism content, technology and tools needed
Advanced proficiency with Google docs and Microsoft Office, including Excel, PowerPoint,and Word
Strong organizational and administrative skills
Ability to interface with all levels of internal staff
Ability to handle customer contact when needed
Ability to multi-task and meet project deadlines
Ability to work in a fast paced, team environment
Able to demonstrate initiative, resourcefulness and an ability to manage multiple assignments under various deadlines
Experience in media is helpful
Strong passion for media is needed
Strong proficiency with the Bloomberg terminal and Bloomberg administrative processes helpful

Executive Administrative Assistant Resume Examples & Samples

Support the Americas Leadership team in planning, directing, managing, and coordinating day-to-day business activities
Serve as a point of contact
Maintain calendar for the Americas Leadership Team; coordinate and prepare for all meetings and conference calls to include minutes, agendas and catering
Prepare emails and confidential correspondence as needed
Screen incoming calls and greet visitors
Schedule regular and special meetings for the Americas Leadership Team
Coordinate/communicate with other departments in the organization
Prepare, review, and track invoices and expense reports
Work closely with accounting, human resources and payroll departments at Crocs
Prepare general reports
Performs other incidental and related duties as required
Four year degree from college or university; and a minimum of two years experience and/or training; or equivalent combination of education and experience
Strong writing skills, office administration experience of 3-5 years
Excellent PC skills including Word, Excel, PowerPoint, Outlook and ERP system
Tact and diplomacy in dealing with confidential information
Organized and detailed-oriented with thorough follow-up skills

San Francisco TMT Executive Administrative Assistant Resume Examples & Samples

Excellent problem solving and ability to think critically and outstanding oral and written communication skills
Strong ownership, positive attitude and self-motivated - coupled with strong accountability for tasks
Exceptional experience with: calendar management, time and expense management support, meeting coordination, meeting support planning
Prefer minimum three years’ experience working in an administrative capacity

Executive Administrative Assistant Resume Examples & Samples

Passion for and strong understanding of Marketing
Proactive, Personable, ability to Multitask, desire to be involved
Associates Degree preferred

Executive Administrative Assistant Resume Examples & Samples

Financial: Logs, verifies and monitors departmental expenses. Receives and distributes financial reports. Acts as a conduit for efficient flow of invoice processing in adherence with divisional processes, BMO guidelines, and vendor agreements. Administers timekeeping systems to ensure staff aligns appropriately to their reporting units and with correct resource coding. Processes and tracks overtime and on-call claims to ensure timely payroll processing
Human Resources: Maintains & tracks staff vacations/absences & participates in resolution of related issues. Administers recognition program materials & processes in support of recognizing staff contribution. Coordinates training requirements for staff & produces regular reports accordingly
Professional Support: Prepares standard correspondence, reports & presentation. Follow BMO guidelines (IMRR) regarding report retention and related destructions. Acts as a communication channel for departmental centric communications. Develops relationships with senior managers & externally as necessary to support intra group coordination
Must have a minimum of 7 years’ experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Seasoned knowledge of bank financial processing standards, and key business processes, and excellent working knowledge of financial analysis methodologies, accounting principles, and human resources policy
Seasoned broad business knowledge and deep understanding of the IT organizational unit, its functions and products, and customer groups
Ability to analyze relevant alternatives and create a rational recommendation to support business decision-making
Advanced communication skills, both written and verbal

Executive Administrative Assistant Resume Examples & Samples

Coordinate scheduling and maintaining executive's calendar, including travel
Manage executive s T&E account and pre-review T&E reports of executive s direct reports to prepare for executive's review and approval
Coordinate and/or edit presentations, process various VIP requests and special event ticket requests
Develop and maintain network/relationship with other assistants
Minimum 5-7 years proven administrative experience supporting at the executive level
Experience coordinating varied executive travel arrangements
Proficiency with utilizing MS Office & technical knowledge
Strong interpersonal skills and the demonstration of the following competencies

Executive Administrative Assistant Resume Examples & Samples

Experience in an administrative/ professional support function in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities, with low to moderate levels of risk
Seasoned broad business knowledge and expert understanding of the organizational unit, its functions and products, and customer groups
Task management
Able to handle conflicting priorities and timelines
Professional and courteous manner
Relationship Management
Communications (written and verbal)

Executive Administrative Assistant Resume Examples & Samples

Manage heavy calendar, handle meeting set up/physical logistics, conference call arrangements abd special event planning
Receive and screen phone calls
Process timely and accurate T&E expense reports and organize travel for manager and direct reports, plus other staff as needed
Provide general office management such as coordination of new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the entire group; ordering supplies/equipment; keeping time and attendance records for the group;process invoices, order and maintain office supplies
Demonstrated high degree of professionalism/polish in executive interactions
Perform other support related tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory; maintain and update business continuity plan and org charts
Handle regular activities without prompting and advise in advance any issues or delays
8-10+ years of Executive Administrative Assistant experience and meeting coordination for senior management
Advanced ability to facilitate the calendar management for many management level positions
Strong knowledge of JPMC travel, purchasing, time tracking and other office management tools
Proficient knowledge of MS Outlook, Word, Excel, and PowerPoint
Superior verbal and written communication skills coupled with polished interpersonal skills
Experience working independently and with little direction
Advanced ability to organize and see tasks through to completion
Flexible to adjust to changing priorities

Executive Administrative Assistant Resume Examples & Samples

Provide daily support with calendaring, scheduling complex meetings and working with other assistants to coordinate travel, events or other activities
Coordinate travel arrangements, preparing detailed itineraries and ensuring accuracy of transportation and event details
Prepare detailed reports, spreadsheets and executive presentations, applying advanced skills in Word, Excel, and PowerPoint. Knowledge of Access database software a plus
Prepare and monitor expense reports, ensuring accuracy and compliance with travel & expense policies. Onboard new employees and manage technology, facilities and other new hire activities
Manage department invoices and budgeting. Maintain invoice archive and manage tracking or research with Accounts Payable. Maintain photo and videotape libraries
Manage various projects including event invitation databases, shipping schedules, and distribution lists

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support to the senior management team which including but not limited to coordinating materials for meetings and presentations, ordering office supplies and handling other administrative responsibilities, as assigned
Assist with extensive domestic and international travel coordination (hotel accommodations, air travel, car service, etc)
Coordinate conference calls, which includes partnering with IT and/or conference call vendors to arrange calls, reserve meeting space for internal participants, invite participants, and track participant acceptance
Coordinate meetings, which includes working with other departments and/or external guests to coordinate the logistics of the meeting, arrange travel when necessary and organize/copy meeting materials
Prepare reports and spreadsheets using databases
Provide exceptional customer service when working with external contacts and other associates across all departments
Respond to requests for information, gather and organize materials and complete requests in a timely manner
Prepare expense reports and invoices to be forwarded to the Accounting department for payment
Handle additional related duties as assigned
Bachelor’s degree preferred. Business degree a plus
Ideal candidate will be a recent college graduate or may possess 1 - 3 years of previous administrative experience in the financial services industry is preferred
Must be proficient in Microsoft Office, including Outlook, Word, Excel and PowerPoint
Excellent data entry and typing skills required
Excellent customer service and written and oral communication skills required
Strong organizational skills with ability to manage deadlines, prioritize workload in a fast-paced environment and quickly adapt to changing business needs
Attention to detail essential, particularly as it relates to formatting and editing PowerPoint presentations and producing professional, concise executive agendas and itineraries

Executive Administrative Assistant Resume Examples & Samples

Prepare and edit correspondence, communications, presentations and other documents (daily, weekly, monthly, quarterly, and yearly)
Manage and maintain executive schedules, appointments and travel arrangements
Arrange and coordinate meetings and events
Record and transcribe minutes of meetings/conference calls
Monitor, respond to and distribute incoming communications
Prepare, submit and monitor travel expenses
Answer and manage incoming calls/first point of contact for executives
Provide HR assistance related to job requisitions for new hires, offer letters, resignations, performance reviews, and track employee planned and unplanned requests
Assist with special projects and assignments maintaining a high degree of confidentiality
Coordinating deadlines and workflow management for repeating tasks
Compiling executive summary of relevant topics
Advanced knowledge of Microsoft Office Outlook, PowerPoint, Word and Excel
Experience with Microsoft Access a plus
Requires 2-4 years of directly related work experience in
Administrative support
Finance (consumer finance preferred)

Executive Administrative Assistant Resume Examples & Samples

Provide general office management such as heavy coordination of new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the entire group; ordering supplies/equipment; keeping time and attendance records for the group; maintain and update business continuity plan and org charts
Advanced ability to facilitate the heavy coordination of on-boarding and off-boarding new hires and contingent workers
Highly proficient in adapting to technology in conjunction with overall job responsibilities

Executive Administrative Assistant Resume Examples & Samples

Minimum of 7-8 years administrative experience supporting high-level executive
Exceptional time management and prioritization skills
Strong problem solving and follow up skills; must be proactive and take initiative
Strong computer skills (Outlook, Excel, Word, Power Point). Excellent organizational and follow-up skills with attention to detail
Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners
Demonstrate professionalism and ability to maintain highest level of confidentiality
Ability to be very flexible in reprioritizing near-term accountabilities

Executive Administrative Assistant Resume Examples & Samples

Perform multiple tasks in support of Global Financial Crimes Compliance Testing stakeholder forums: maintain distribution lists, distribute reports, and assist with directing inquiries to the appropriate person, preparation of materials
Create team reports utilizing Microsoft PowerPoint and Excel
Develop and maintain the global team SharePoint data and document database
Perform reconciliation activities of data points between the team SharePoint and the firm Compliance Assessment Testing and Tracking System (CATTS) database
Manage calendars, handle meeting set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts; adept and keep manager aware of updates and working around conflicts in a proactive and skilled manner
Perform tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting
Support overall group needs respective to supply ordering/inventory management, space arrangements, new hire and contractor on-boarding / termination checklist arrangements, general office management
Organize travel arrangements (air, hotel accommodations, and ground transportation)
Liaise with business management regarding office resiliency planning and execution
Process timely and accurate Concur expense reports
Experience – 4+ years of experience supporting senior executives in a large corporation
Flexibility / Initiative – Self-starter, capable of working under minimum supervision with ability to manage multiple requests for information and handle confidential and sensitive information in a professional manner in a fast paced deadline driven environment
Service oriented – Experience with supporting a senior executive while being part of/contributing to a broader team handling regular activities without prompting and providing regular status updates if work is outstanding
Project management skills – Ability to multi-task and ensure multiple projects are completed on time
Communications skills – the candidate must possess excellent written and oral executive-level communications and have demonstrated a high degree of professionalism/polish in executive and external interactions
Teamwork skills – the candidate must be flexible in his/her work style and be able to work appropriately with stakeholders and colleagues at all levels
Computing skills – Strong PC Skills including Microsoft Excel, Access, Word, PowerPoint and other reporting tools
BA/BS/BBA degree preferred
Experience supporting internal audit, operational risk management, or other control function
Knowledge of GFCC regulatory environment

Executive Administrative Assistant Resume Examples & Samples

Provide administrative assistance to Managing Director and team
Provide telephone coverage by prioritizing and handling urgent calls with professionalism and good judgment; taking accurate messages and backing up other lines as needed
Arranging large group meetings including scheduling with all parties, booking appropriate rooms, arranging call-in numbers, organizing special meeting facilities, sending meeting confirmation emails and preparing and distributing meeting materials
Maintain executive calendars; schedule/reschedule meetings, coordinate with other assistants in organizing complex meetings with high level executives
Coordinate business travel, book travel arrangements, coordinate out-of-town meeting schedules and prepare travel and expense reports
Provide back-up support for colleagues during vacation/sick days
Experience in Microsoft Word, Excel, PowerPoint, Microsoft Outlook
Internet savvy
Ability to handle sensitive and confidential situations with discretion, tact and diplomacy
Outstanding time management/prioritization skills and solid judgment
Self-motivated, innovative, hard-working individual, who can handle changing priorities and multiple tasks
Strong organizational skills, attention to detail and follow-up, fast learner
Detail-oriented and thorough; well organized with ability to multi-task and meet deadlines with minimal supervision, ability to find solutions to various administrative problems and prioritize work
Must be customer service oriented, strong commitment to teamwork, eager to assist colleagues and all members of the department
Pro-active; self-starter

Executive Administrative Assistant Resume Examples & Samples

Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), MS Outlook,
General comfort level with Internet/Intranet (i.e. Google Search) usage and ability to learn proprietary software
Ability to develop presentations and complex spreadsheets, etc. for managers as directed
Ability to onboard new hires including facilities setup (desk, phone), technology, and system/tools access (EURC requests, etc.)
Telephone coverage and excellent telephone etiquette
At least three - five years of secretarial experience and meeting coordination

Executive Administrative Assistant Resume Examples & Samples

Management and maintenance of confidentiality of personal information (frequent flyer travel numbers, personal travel preferences, professional contacts lists, professional contact maintenance, industry involvement preferences, etc.)
Monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time off reporting. Handle regular activities without prompting, and advise in advance with issues or delays. Provide regular status updates if work is outstanding
Proven excellent PC skills, highly proficient in all Microsoft Office applications and an additional flair for PowerPoint presentations and excel is a plus
Team and service oriented; enjoys supporting a senior executive while being part of/contributing to a broader team

CB Executive Administrative Assistant Resume Examples & Samples

Develop and maintain electronic files as needed
Support the monthly Executive Management Report and Quarterly Business Reviews for the organization
PowerPoint/PitchPRO - savvy, Excel - savvy - must be able to make updates in team presentations
Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks
Enthusiastic, self-motivated, effective under pressure, and flexible
Fast learner & Team Player
Attention to detail, punctuality and the capability to work in a fast-paced environment
Self confident and able to professionally push back when necessary

Executive Administrative Assistant Resume Examples & Samples

Acts as key contact person
Answers telephone and screens calls as appropriate
Manages calendar daily including coordinating meetings, booking rooms and equipment resources, prioritizing schedules, and managing conflicts
Monitors email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required Collects and prioritizes all incoming/outgoing mail and forwards as appropriate
Makes travel arrangements and ensures all required documentation is complete
Responsible for the day-to-day general office management including maintaining confidentiality of files, ordering office supplies, computer equipment etc
Provides administrative support on various ad hoc projects; develops communications, meeting/conference material, documents, presentations as required

Executive Administrative Assistant Resume Examples & Samples

Perform administrative support across multiple Compliance areas
Help manage the calendars and work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Adept at working around conflicts in a proactive and skilled manner and keeping manager aware of updates
Coordinate all activities related to staff on boarding and off boarding, including general office management, such as new hire and contractor on boarding/termination checklist arrangements; real estate for the group; ordering supplies/equipment
Act as liaison and location lead to the management of record retention for the department; adherence to firm policies
Lead operational activities of real estate footprint for department
Demonstrated high degree of professionalism in executive interactions
Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group, as well a management of invoicing process for department
Strong time management, sound judgment, good prioritizing, team player - Advanced ability to organize and manage own time
Professional, refined profile with expertise in administrative or related functions; experience working for executives and proven ability to meet their expectations with accurate and efficient delivery

Executive Administrative Assistant Resume Examples & Samples

Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable
Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
Prepare and review all documents for meetings as well as any department communications
Minimum of 6+ years experience in an executive assistant role
Extensive experience working with high level executives
Exception travel arrangement experience, with proven success working across time zones
Financial Services industry experience or supporting an sales organization is a plus
Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word
Ability to prioritize and work efficiently in a fast-paced, busy department. This person will Interact with peers, senior managers, and other staff in their department
Superior writing and editing ability
Ability to meet deadlines and multi-task in a fast paced environment

Executive Administrative Assistant Resume Examples & Samples

Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
Prepare and review all documents for meetings as well as any department communications. Must be expert in their use of MS Office products with the ability and desire to learn new tools
Desire to grow beyond this role in 2-3 years
Minimum of 5+ years’ experience in an executive assistant role or comparable experience
Experience working with C level executives
Strong calendar management with very packed travel schedule
Prepping materials in advance of meetings
Keeping the executives organized for meetings and travel
PPT skills/editing abilities/written skills for communication
Stay on task during the day
Self-starter, self-sufficient
Create solid working relationships with other administrative staff and others within the department
Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word. Visio/Lync a plus
Strong builder of relationships to facilitate daily interactions

Executive Administrative Assistant Resume Examples & Samples

Preparing executive for current day, day ahead and week ahead by ensuring all materials are printed and coordinated with calendar
Minimum of 6+ years of experience in an executive assistant role
Attention to detail is a must

Am-executive Administrative Assistant Resume Examples & Samples

Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls
Preparing Senior management correspondence and documents which includes a wide variety of highly confidential information
Preparing materials for meetings and firmwide committees
Maintaining files; and managing incoming mail

Mortgage Executive Administrative Assistant Resume Examples & Samples

Prepares correspondence, emails, memoranda, reports, etc
Screens telephone calls and receives and directs visitors
Resolves routine inquiries
Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements
Prepares and distributes minutes of meetings
Operates a personal computer and appropriate software packages or its equivalent
Two (2) years clerical/administrative experience
Intermediate typing and word processing skills
Proficiency using a personal computer
High organizational skills
Ability to work as a team and deal with internal and external customers

Executive Administrative Assistant, Trutv Resume Examples & Samples

Manage the schedules of the SVP, VP and Senior Director, including scheduling meetings within required parameters and understanding the business, projects, people, and issues in order to best prioritize calls, meetings and visits
Perform advanced secretarial and administrative duties, requiring a high degree of autonomy and judgment to resolve complex administrative situations
Make domestic and international travel arrangements and effectively organize travel plans
Answer phones for all three executives and field/direct phone calls appropriately
Build effective working relationships with a large number of contacts inside and outside the company (production companies, agents, talent etc.)
Handle administrative duties as assigned, including but not limited to: making copies, sending packages, sending faxes, maintaining filing systems and contact lists
Handle confidential information and maintain a professional presence at all times
Assist in the planning and execution of internal and external network events and initiatives
Prepare correspondence and reports as needed
Maintain knowledge of the organization s policies and practices
2+ years of administrative or entertainment industry experience, preferably supporting VP+ level executives
Excellent problem solving skills, strong attention to detail and the ability to work independently
Strong knowledge of MS Office (Outlook, Word, Excel, Power Point)
Ability to cultivate and maintain effective business relationships

Executive Administrative Assistant Resume Examples & Samples

Interact with the leadership team in coordinating schedules, planning large events, meetings, and project deliverables and developing communications
Serve as a primary point of contact and liaison with other offices, individuals, external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
Provide assistance and support to the executive member in problem solving, project planning and management, and development and execution of stated goals and objectives
Perform research and analysis on specific issues, as required, and independently prepare non-routine letters and/or reports, which may be highly sensitive and confidential
Manage complex business calendar and executive's schedule and communicate changes to those affected in a timely manner
Manage complex travel schedule for executive (i.e. arranging travel with agency, coordinating with other executive's schedules)
Complete and reconcile invoices and expense reports
Receive and respond to letters, e-mails, memos, and other correspondence on own initiative from executive's notes or direction
Evaluate work activities and practices to understand how they are interrelated; Recommend standard practices, workflow activities and reporting to support the consistent usage of the new business practices and ensure effectiveness and alignment across business units
Assess the impact of new processes and procedures across relevant business areas
Have in-depth knowledge of systems and platforms utilized to support product and service delivery; understand how the diverse components of the business connect to achieve the desired outcome
10% travel is required
Minimum of 10 years’ experience providing support to a senior level executive, preferably in a financial services organization
Expert administrative skills with ability to anticipate and resolve problems
Ability to interact with tact and professionalism with all levels of the company
Ability to maintain strict confidentiality
Highly proficient with Microsoft Outlook, Word, Excel, and PowerPoint; solid experience with web-based applications

Executive Administrative Assistant Resume Examples & Samples

Manage all day-to-day administrative responsibilities, including calendar scheduling, incoming and outbound phone calls, travel, expense reports and interaction and general support of the executive team
Schedules meetings, off-site conferences and conference calls with designated attendees. Provides pre-meeting support by developing agenda with post meeting follow-up
Obtains prices from vendors (cars, hotels, airlines, meeting rooms, food/beverages) and makes recommendations on selected vendors
Manages telephone calls, takes messages and/or redirects callers. Screen calls for manager and respond to routine questions
Manages complex scheduling and calendars for Executive team, including meeting scheduling with internal and external parties, senior client executives, employees, etc. in extremely fast-paced, complex environment
Provides support to company sponsored projects through complex organizational and communication skills
Organize files, may distribute mail to the appropriate people, fax, FedEx, photo copies, and e-mail
Compose and/or prepare presentation materials using appropriate presentation tools
Greet and direct visitors, respond to direct requests for information and /or forward messages to appropriate staff
Interface with senior leadership and operational levels across company
Proficiency using Microsoft Office including Outlook, Work, Excel, and PowerPoint
Experience operating a variety of general office machines, including fax machines, copiers, and scanners
Prefer at least 5 years’ experience as an Executive/Administrative assistant with at least some experience supporting C-level executives

GTI Executive Administrative Assistant Resume Examples & Samples

Proven ability to handle multiple, competing priorities in an effective manner
Highly skilled in people management- ability to interact with a diverse range of internal and external stakeholders and assist with requirements
Excellent organization skills, attention to detail, on time delivery
High proficiency in computer and internet usage including Microsoft office, reporting tools, expense management & invoicing tools
Excellent written and verbal communication skiklls
Drive to succeed, eagerness to learn, flexibility
Desirable - Project Management experience

Executive Administrative Assistant Resume Examples & Samples

Maintain office files and other records
Compose letters, memos and additional correspondences
Compile reports and meeting minutes
Proficiency in all Microsoft Office Programs, e.g. Word, PowerPoint, Excel, Access, etc
Ability of type 50-55 wpm
Associate’s or Bachelor’s Degree
Previous administrative or related experiences
Experience with Microsoft Outlook, internet research and proof-reading/editing

Executive Administrative Assistant Digital Resume Examples & Samples

Recent and relevant executive administrative assistant work experience supporting a senior level executive
Advanced proficiency with Microsoft Office, including Excel, PowerPoint, and Word
Strong team player and commitment to superior service
Strongly proficient with technology including mobile devices
Support multiple executives and their teams on administrative and operational needs
Invoice, contracts, legal, and procurement process management, tracking, and report data management
Interfacing with outside partners and vendors
Coordinate internal and external events and catering
Strong multi-tasker (supporting multiple execs and requests at the same time and managing priorities)
Anticipates needs of execs and teams, and is proactive in their approach

Executive Administrative Assistant Resume Examples & Samples

A university/college degree with 1+ year(s) of professional experience and/or successful completion of a formal development program required. Experience will be considered in lieu of education
Experience providing support to senior-level management
Proactive and flexible. Can work in a very fast-paced environment
Ability to quickly grasp and implement knowledge of policies, procedures and organization
Ability to interact effectively with management at all levels
Advanced word processing, transcription and PC skills required
Effective business writing, organizational, communication and interpersonal skills required
Ability to work independently and direct work of others

Executive Administrative Assistant Resume Examples & Samples

Facilitates communications between President, executives, and/or management and the customer with regard to program and other related issues. May involve the coordination of international communications
Gathers appropriate information and ensures accuracy in the development of memos, reports, letters, presentations and other documents
Types, composes, revises, proofreads, edits, and distributes memos, reports, letters, presentations, and other documents utilizing word processing, spreadsheet, database, or presentation software applications; Distributes information, as directed
Answers and screens telephone calls determining which can be handled by President, executives, subordinates, or other departments; Assists other administrative support staff in coordinating coverage, as needed
Maintains and ensures the accuracy of information contained in databases, spreadsheets, or other files as directed by President and executive management
Composes and types routine correspondence with general instructions provided by President and executives, as needed. May sign routine correspondence in executive’s name
Provides support to the accounting department through the verification of submitted reports and data. Prepares and audits expense reports
Maintains President and executive itineraries and schedules appointments
Monitors the schedules of the President and executive and his/her direct reports. Tracks scheduled time off for applicable employees
Processes outgoing mail and sorts/distributes incoming mail
Coordinates travel and luncheon arrangements for meetings and conferences, as needed
Provides administrative services e.g., copying, faxing, ordering of supplies, etc., as needed
Organizes and maintains executive correspondence files, as needed. Ensures appropriate shipping documentation is completed accurately, as needed
Maintains and administers office inventory of supplies and promotional items for assigned departments
Coordinates employee and customer entertainment events, as needed
Authorities as detailed in Standard Operating Procedure 8000
Minimum of five (5) years secretarial experience to include some experience supporting executive level management
Proficient with word processing, spreadsheet, presentation, and database applications
Typing speed of at least 60-65 wpm
Ability to work independently, while also being a vital member of an administrative support team
Strong communication skills: verbal and written
Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines
Must demonstrate high initiative, accuracy, and the ability to maintain confidential information, records, and/or files

Executive Administrative Assistant Resume Examples & Samples

2+ years experience in a high level administrative support role in a professional environment
Previous work experience in the apparel industry
Knowledge of premium and luxury fashion brands

Executive Administrative Assistant Resume Examples & Samples

Submitting/Filling Expenses
2-year college degree or equivalent experience required
Must be detail oriented and able to prioitize

Executive Administrative Assistant Resume Examples & Samples

Maintain calendar - keep consistency with desk calendar and computer calendar
Update phone lists regularly and key databases
Organize meetings and events
Create documents and communication memos and emails
Assist in follow up of emails
Make travel arrangements for VPs and teams
Create and sustain an organized filing system and reporting binders
Expenses- maintain and settle in a timely manner
Handle other projects on an as needed basis
3+ years experience assisting a top Executive
Understand and have knowledge in operations, process and customer service
Must have excellent written and verbal communication skills
Must have strong computer skills including MS Office, specifically Excel and PowerPoint
Experience working for a medium to large size corporation
LI-LL1

Executive Administrative Assistant Chase Wealth Management Resume Examples & Samples

Heavy calendar management, schedule internal/external meetings and appointments; coordinate conference calls including conference rooms and telepresence
Coordinate travel arrangements (air, hotel accommodations and ground transportation) with the manager and travel agency, prepare detailed itineraries, make changes when necessary, assure accuracy and timely delivery of plans/tickets for travels
Telephone coverage; screen calls, take messages and distribute in a timely and appropriate manner
Create and edit documents using Word, PowerPoint and Excel
Assist with overflow, special projects and day-to-day tasks
Provide administrative support for the team including coordination of presentation decks for hosted meetings
Responsible for all staff on boarding/off boarding - JRAS initiation, Manager Web Top creation including equipment purchases, desk setup and system access
Minimum three years administrative assistant experience and meeting coordination
Strong PC skills (proficient knowledge of MS Outlook, Word, PowerPoint and Excel)
Ability to multi-task, prioritize, manage multiple priorities effectively and accurately while meeting deadlines
Excellent diplomacy and judgment; able to make independent and sound business decisions; needs minimal guidance; knows when to seek advice
Superior organizational capacity to enable multi-tasking day to day deliverables
Investments knowledge highly preferred

Executive Administrative Assistant Lowe s Resume Examples & Samples

GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law
Provide administrative and logistical support to overall Lowe's organization in Charlotte, NC
Proactively support the Lowe's GM and team by independently handling all assigned duties, taking direction from and balancing needs of staff members
Maintain and coordinate calendars, schedule appointments and meetings, arrange travel schedules and itineraries
Process and reconcile Travel & Living expense accounts
Assist hiring managers in on-boarding activities for new employees
Proofreads copy for spelling, grammar and layout, making appropriate changes
Minimum of 3 years Executive level secretarial/administrative experience. Requires professional experience in working with senior level executives within and outside the company as well as with clients, vendors, visitors, and other dignitaries
Minimum of 2 years’ experience preparing PowerPoint presentations, and overall usage of Microsoft Office
Detail-oriented and proven organizational skills
Bachelor’s degree from an accredited college/university or equivalent work experience preferred

Executive Administrative Assistant Resume Examples & Samples

Proactively support the DCG Leader and team by independently handling all assigned duties, taking direction from and balancing needs of staff members
Order and track office supplies
Schedule, plan and organize logistical details for in-house and off-site meetings
Develop PowerPoint presentations, type letters, memos, charts, reports, proposals, contracts, agreements or other types of correspondence and maintain records of all documents
Provide general office administrative services including telephone coverage, mail and fax processing and distribution, file set up and maintenance, photocopying, etc
Ability to multi-task, work well under pressure and prioritize responsibilities required
Bachelor's degree from an accredited college/university or equivalent work experience preferred

Executive Administrative Assistant Resume Examples & Samples

Receives and filters telephone calls, incoming mail, publications and other correspondence on behalf of the Chief Marketing Officer
Administers and reconciles the schedule of appointments and meetings
Assists in making international and domestic travel arrangements for the CMO, Vice President of Retail/eCommerce and others in the Marketing team as needed. Also assists in preparing their expense reports in relation to travel and other business expenses
Schedules and makes preparations (room set-up, agenda preparation, travel, catering, reservation coordination, etc.) for various marketing and agency meetings
Assists with onboarding new hires including but not limited to IT checklist, desk set up, 1st day preparation, credit card application, etc
Prepares presentations, reports, letters, memos, and other formal correspondence as requested
Provides administrative coordination between Carlsbad, the Regions, HQ and other adidas Group entities and business partners
Assists as needed, in development of written communication
Handles internal communication for the Marketing Department, under the direction of the executive
Provides general coordination support to the Marketing team
Serves as back-up administrative support for other senior level personnel, as needed
Performs other related duties and assignments as required including department office supply ordering
3 - 5 years of experience in executive level administrative support, or equivalent combination of education, training and experience
Must have direct administrative support work experience at the Senior Executive/Vice President level
Strong multi-tasking and attention to detail skills required
Requires maturity, experience and good public relations skills in interfacing with all levels of management and general public
Results-oriented with the ability to change priorities as needed
Able to effectively and appropriately handle confidential information
Strong proficiency with computer applications particularly MS Outlook, Word, Excel, and PowerPoint. Experience with Oracle iExpense or related online expense software a plus
Able to establish and maintain effective working relationship with executives and co-workers in other departments

Executive Administrative Assistant Resume Examples & Samples

Proactive and takes initiative, but a team player
Effective decision making with little direction
Minimum of 10 years' administrative experience in finance

Executive Administrative Assistant Resume Examples & Samples

Act as first point of contact for the executive management team, responding to and re-directing incoming enquiries as appropriate
Handling and screening calls in general and in relation to the Executive management team's work/projects
Liaise with a wide range of internal and external contacts, including senior executives within GE
Perform complex schedule management - arranging internal and external meetings
Manage meetings – local and regional
Manage (inter)national travel arrangements
Manage regular staff communications (meetings/calls) –weekly/monthly, local and regional
Prepare PowerPoint presentations and reports
Conduct research for projects / reports / presentations / meetings / commercial activities
Other such duties as may be required from time to time to ensure the smooth running of the Dublin office
A minimum of 5 years relevant experience, preferably with experience as an Executive Assistant reporting to a top level Manager
Excellent organizational, interpersonal/communication and project management skills
Demonstrated ability to handle and prioritize multiple tasks and to work effectively in a demanding and fast developing environment
Demonstrated ability to accurately prepare materials and arrangements prior to agreed deadlines
Strong attention to detail and follow-up
Ability to stay calm, focused and motivated under pressure
Demonstrated ability to respond confidently, courteously, diplomatically and professionally to incoming requests from internal and external contacts at all levels
Demonstrated ability to deliver high standards of proactive and astute internal and external customer service
Dynamic, agile, flexible, independent
Ability to maintain strict confidentiality and discretion
Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint)
Fluent in English language. Excellent written and oral communications skills including spelling and grammar

Executive Administrative Assistant Resume Examples & Samples

Act as key contact person for the Executive
Answer telephone/emails and screen and manage as appropriate
Create and maintain distribution lists and be the focal point for cascading information/communications
Book meeting rooms and schedule meetings (e.g. monthly and bi-weekly status meetings) and add on external participants as needed
Track timelines and send reminders to the Executive and direct reports as appropriate
Make travel arrangements for Executive and direct reports, including international travel and ensure he/she has proper documentation (i.e. U.S. Border Travel Letter)
Proactively manage the Executive’s diary daily (i.e. coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts), making sure calendars are not overbooked, work and preparation time is available and appointments can be attended to on time
Collect and prioritize all incoming/outgoing mail and forward as appropriate
Responsible for the day-to-day general office management, i.e. maintain confidentiality of files, order office supplies, computer equipment, update files
Assist in helping solve administrative and operational problems by conducting research and recommending solutions
Prepares confidential correspondence for signature, collating packages and material as requested for the Executive and direct reports
Acts as a liaison between vendors and the Executive
Provide administrative support on various ad hoc projects
Arrange and select locations for offsite sessions as required and help in organizing the session and making sure they run smoothly
Assist with on/off-boarding of staff
Assist in managing the Business Continuity Management System for the Executive’s team
Ensure critical decisions are made in the absence of the Executive and/or ensure escalation protocol is followed for timely delivery/resolution
Contributes to the effectiveness of processes, deliverables, metrics, and reporting
Prepare briefing notes, minutes of meetings and reading materials for weekly OC and SMT meetings
Update Vacation and Absence Management (VAM) system, review vacation entitlement, and prepare reports as required for the Executive
Review standard reporting requirements as delegated
Collect receipts and hardcopy of Expense Report for Executive’s approval
Prepare Visa Corporate Card Statement Reconciliation monthly for the Executive and direct reports as required
Review and approve Direct History Report (DHR) with due diligence; investigate suspicious or outstanding invoices/charges
Forward invoices as appropriate for signature and follow up with Accounts Payable on status of payment
Authorize minor spending on Purchasing Card and Ez-Buy
Review Unit Payroll Expense Report (UPER) for transit each pay period to ensure consistency and reasonableness
Update ARI mileage tracking monthly & create annual report

Mortgage Banking Executive Administrative Assistant Resume Examples & Samples

Exhibits increased proficiency in duties and expanded knowledge and application of software packages
Tact and good judgment in confidential situations and proven experience interacting with senior management
At least three years of secretarial experience and meeting coordination

Executive Administrative Assistant Resume Examples & Samples

Recent and relevant administrative/business work experience
Advanced proficiency with Microsoft Office and technology including mobile devices
A passion for media is preferred

Executive Administrative Assistant Resume Examples & Samples

Handle all day-to-day responsibilities for the EVP and 2 VPs they support. This includes and is not limited to answering multiple phone lines, filing, scheduling and coordinating meetings, booking and managing travel arrangements and other general administrative functions
Calendar all meetings and keep executives current with any changes; provide materials and order food/beverages where applicable for client and internal meetings
Booking and management of travel and expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule
Prepare and review all documents for meetings as well as any department reporting and communications. The candidate must be an expert in MS Office products with the ability and desire to learn new tools
Receive and distribute mail accordingly, and other duties as periodically assigned to support the Clearing Services business unit

AM Executive Administrative Assistant Resume Examples & Samples

Telephone coverage for multiple managers
Manage the calendars of multiple managers, handle meetings set up/physical logistics, conference call arrangements, and occasional special event planning. Work effectively with other administrators and meeting participants to efficiently and effectively schedule meetings. Be aware of conflicts and adapt; update manager and work around conflicts in a proactive and skilled manner
Book travel arrangements and organize itineraries
Process timely and accurate T&E expense reports for the managers
Manage and maintain confidential and personal information
Demonstrate high degree of professionalism in all interactions
Manage general group needs such as ordering supplies, mail distribution, and floor maintenance
Work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided
Perform routine tasks such as weekly channel meeting communications/dial-ins/room set up
Monthly report collection and distribution
Maintain group directory, org chart and team calendar
Juggle multiple tasks; focus and conduct business with few errors
Minimum 5 years administrative experience (3 years with high level ED or MD/SVP)
Proven PC skills, highly proficient in and working experience with all Microsoft Office applications (Word, Excel, PowerPoint, Outlook). An additional flair for PowerPoint presentations and excel is a plus
Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels within the organization

AM Executive Administrative Assistant Resume Examples & Samples

Manage general office needs such as time-keeping, supplies, mail distribution, etc
Book international & domestic travel arrangements and organize itineraries
Assist with staff onboarding and off boarding, including requests for equipment setup and system access
Self-starter and proactive; ability to work in a fast-paced team environment
Flexible and adaptable, well disposed to work with all members of AAMP team
Exercise ut-most discretion around all HR-related and confidential information
Proficiency in Word, PowerPoint, Excel and SharePoint
Excellent verbal and written communication; ability to produce high quality emails and messages to individuals at all levels of the organization
Team player; ensure adequate coverage is provided to the group at all times
Assist peers with overflow, special projects and day-to-day tasks

Executive Administrative Assistant Resume Examples & Samples

Manage clerical, administrative, personal and business details, including calls, meetings, travel and entertainment
Monitor CFO’s email and handle high priority matters while maintaining the highest level of confidentiality
Manage a complex, ever-changing calendar and task list effectively to maximize time in accordance with department priorities
Coordinate, plan for, and ensure all materials and other preparation are complete to ensure successful calls, meetings, and trips
Manage schedules for on- and off-site meetings
Assist with internal and external meetings and conference presentations
Liaise and partner with business leaders and their assistants
Prepare and develop PowerPoint presentations, Word documents, Excel spreadsheets and dashboards as directed
Coordinate project priorities and manage processes efficiently
Prepare and submit expense reports and follow up as needed
Contribute to team assignments and ad hoc senior management requests
Bachelor’s degree with at least 7-10 years of related administrative experience supporting an executive; experience within financial services required
Expert written and oral communication skills
Superior computer skills, including but not limited to Microsoft Office, Outlook, Word, Excel and Power Point
Organized, detail oriented and extremely thorough
Ability to multi-task and handle multiple priorities/projects simultaneously
Strong interpersonal, organizational and problem solving skills
Collaborative and energized by the open exchange of ideas
Ability to maintain accountability and accept responsibility
Adaptable to a changing and dynamic company and industry

Executive Administrative Assistant Resume Examples & Samples

Handle all day-to-day support responsibilities for the executive. This includes and is not limited to answering phone lines, scheduling and coordinating meetings and other general administrative functions
Represent the executive to contacts, presenting a friendly and professional tone
Coordinate and arrange all executive travel including air, car, train and lodging in conjunction with the corporate travel department
Manage executive expenses. Organize receipts and process data through systems such as Concur in a timely manner to ensure meeting the billing schedule
Prepare and organize documents for meetings
Prepare minutes of staff meetings and follow-up on action items
Keep the executive on schedule and on track for commitments
Minimum of HS degree with certification in administrative duties. Preferred AS or BS degree
Minimum of 5+ years of experience in an executive assistant role or comparable experience
Ability to rely on experience and judgment to plan and accomplish goals
Ability to demonstrate flexibility and the ability to manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the business requires
Ability to express oneself clearly and concisely both verbally and in writing and ability to communicate with all levels of the organization
Ability to work autonomously under minimal supervision at an advanced level that requires analytical thinking, exercising sound judgment and discretion and excellent time management skills
Technology systems proficiency and intermediate to advanced knowledge of PowerPoint, Word and Excel is required
Strong calendar management for executive with heavy travel schedule
Must be proactive in meeting and exceeding needs of the supported executive
Must handle sensitive information and maintain strict confidentiality
Flexibility to adapt to rapidly changing demands
Must be expert in the use of MS Office products with the ability and desire to learn new tools

Executive Administrative Assistant Resume Examples & Samples

Responsible for calendar management, requiring interaction with both internal and external executives and other associates to coordinate a variety of complex meetings and events
Answer phones and direct all incoming calls promptly and efficiently
Communicate and handle incoming and outgoing electronic communications on behalf of the executive or team
Arrange travel schedule for executive management and team
Prioritize and manage multiple projects simultaneously and follow through issues and deadlines in a timely manner
Assist with preparation of presentation materials
Assist in pipeline/forecast preparation and management
Review and summarize miscellaneous reports and documents
Prepare background documents and outgoing mail as necessary
Help with various life management tasks as needed
Handle additional requests as they arise
Working knowledge of Excel, Word, PowerPoint and Lotus Notes
Strong interpersonal skills and ability to work with diverse personalities
Strong decision making and proactive problem solving skills
Ability to manage priorities and deadlines calmly in a fast-paced, high-volume environment
Exceptional calendar and time management skill
Proper presentation, development and editing skills
Effective analytical, listening and writing skills
Flexibility with work hours

Executive Administrative Assistant Resume Examples & Samples

Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating both internal and external meetings and other general administrative functions
Draft correspondence on behalf of the CFO while maintaining style and brand representation
A critical thinker, exhibits advanced decision making capabilities and ability to exercise judgement in all tasks

Executive Administrative Assistant Resume Examples & Samples

Provides a bridge for smooth communication between various site leaders @ Hyderabad and other sites around the world; demonstrating leadership to maintain credibility, trust and support with senior management staff
Works closely and effectively with the Site management well informed of upcoming commitments and responsibilities, following up appropriately
Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Site Management updated
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the site General Manager, some of which may have organizational impact
Assists in coordinating the agenda of senior management team meetings and off-sites; Facilitates cross-divisional coordination of company events and outreach plans
Works with the Strategic Initiatives team in coordinating the Site Management’s outreach activities & Site branding
Follows up on contacts made by the Leadership and supports the cultivation of ongoing relationships with in India (Vendors & customers alike – Research Institutes & Univ.)
Oversee executive calendars and schedules, including arranging and confirming meetings and appointments
Excellent time management skills and the ability to balance competing priorities
Positive, ‘no task is too big or too small’ mentality and a team-oriented approach
Bright and forward-thinking with exceptional project management skills
Bachelor's degree required (MBA is preferred)
Strong work tenure: 2 to 5 years of experience supporting C-Level Executives, preferably in a MNC
Experience and interest in internal and external communications, partnership development
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Vans Executive Administrative Assistant Resume Examples & Samples

All clerical duties to support a group of senior management staff such as filing, file management, faxing, sorting and distributing departmental mail, ordering supplies, Internet research, assisting employees, correspondence, making copies, travel arrangements and expenses (for VP of Marketing), answering and returning phone calls, etc. Aid in approving expenses, vacations and employee needs for those reporting to the VP of Marketing
Manage all scheduling, calendar management and coordination for Marketing Vice Presidents. Based on this role they serve as the ‘face of marketing’ via phone and in person
Assist with meeting coordination for small office meetings to larger off-site meetings
May assist with research and projects—including seeding, updating presentations and helping coordinate complex events
Serves as back up to additional administrative assistants providing coverage for breaks, lunches and coverage for absences
Manage expenses for supplies, food and travel for the team via corporate credit cards
Help manage overall budget for such expenses
Must possess strong working knowledge of MS Word, Excel, Power point as well as good internet and e-mail skills
Must be a highly positive, collaborative person who works well across complex teams
Must be an excellent communicator
Should have a working understanding of marketing and is innately curious
Maintains good attendance and punctuality
Must maintain high level of confidential information
Detail Oriented and ability to display discretion with sensitive information a must
Ability to successfully communicate with all levels of management
Active Notary Preferred
Must understand and have working knowledge of travel arrangement protocols
Must have the ability to demonstrate follow-through on all assignments

Executive Administrative Assistant Resume Examples & Samples

Respond to Company/Department-related requests for information in principal’s absence
Review expense reports and invoices for completeness and accuracy according to Company policies
Ensure priorities are handled effectively by modifying plans and actions in your own area of accountability
Administer access to departmental SharePoint sites
Maintain and print calendar for principal
Coordinate internal meeting logistics (e.g., facilities, audio-visual requirements and food services)
Troubleshoot issues relating to outstanding business expense reports and invoices
Maintain department-specific paper files (i.e., categorized, numeric) for easy access and retrieval
Hand delivers time-sensitive documents
Working knowledge of specialized databases, systems (KO Buy, Travelsmart, SAP, etc.)
Communication Skills and Business Etiquette: The ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport

Executive Administrative Assistant Resume Examples & Samples

Handle day to day administrative responsibilities
Arrange travel - both domestic and international
Event planning for team meetings
Handle invoices, travel and expenses - AMEX and ensure processed in a timely manner
Maintain holiday/absence records electronically using in-house system
Prepare agendas, documentation and presentation materials
Interface with front office staff across the Bank in order to coordinate activities and meetings
Interface with clients when arranging meetings/events
Cover senior managers when their assistants are on holiday or absent from work
Highly proactive and willing to take initiative
Flexibility with working hours as needed
Strong communication skills and ability to interact with individuals at all levels
Strong attention to detail and be able to work under tight deadlines
Good MS Office skills including MS Word, Excel, Powerpoint, Outlook and Internet Explorer

Executive Administrative Assistant Resume Examples & Samples

Ability to work in an open concept seating environment with possible high noise level
Ability to gain a strong command of new systems (CTW, P2P, Marketplace, etc.)
Experience in working with expense reports
Prior experience preferred 5+ years
Energetic, responsive team player with the interest to take initiative
Flexible work schedule, as needed

AM Executive Administrative Assistant Resume Examples & Samples

Assist with requesting equipment setup and system access
Effectively partner and coordinate with senior professionals, outside providers (third party custodians) and product and platform colleagues within the Private Bank
Organize and maintain a schedule for reporting timelines including meeting dates, internal deadlines for alternative reporting, and interim updates to the team
Ability tto adapt procedures, processes and techniques to the completion of assignments

Executive Administrative Assistant Resume Examples & Samples

Monitor email in-box, ensuring attention is drawn to important emails and that administrative matters are addressed
Organize team meetings / conferences and coordinate logistics, attendees, materials and communication
Organization of team events/outings
Schedule all international and domestic travel ensuring cost containment measures are adhered, prepare travel itineraries and prepare expense reports
Handle and maintain confidential files in accordance with firm policy
Management of group's share drive
Complete ad-hoc projects as necessary
Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
High level of accuracy and strong attention to detail
Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
Volunteers willingly to assist others, or assist as requested, based upon workload

Executive Administrative Assistant Resume Examples & Samples

Actively manage the calendars of senior executives and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
Book complex international & domestic travel arrangements and organize itineraries
Staff onboarding and off boarding which includes requesting equipment setup and system access
Other adhoc administrative tasks as and when required
Strong communication skills - both verbal and written
Ability to present concise, direct and timely communications to executives, management and key partners
Knowledge of Microsoft Office, i.e., Powerpoint, excel, word, visio, project, etc
Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time while maintaining best price
Can demonstrate pro-activity and ownership within a role coupled with strong technical capabilities
Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers demonstrating a strong degree of flexibility and is open to change
Good prioritization and time management
The ability to present and absorb complex ideas quickly and accurately
The ability to provide solutions to a tight deadline
The ability to work within a large team and to work independently

Ccb-executive Administrative Assistant Resume Examples & Samples

Process timely and accurate T&E expense reports for manager, and for direct reports (the latter plus travel of other staff on infrequent basis is shared with other administrative assistant)
Work cooperatively with other administrative assistant in group, in positive partnership to back up each other smoothly. Share and support overall group needs respective to supply ordering/inventory management, space arrangements, new hire and contractor onboarding /termination checklist arrangements, general office management
Perform routine tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting. Handle regular activities without prompting, and advise in advance with issues or delays. Provide regular status updates if work is outstanding
Master/use the various JPMC repositories and systems that apply to admin functions
Flexibility; ability to juggle multiple tasks; strong memory, quick mind and work style, and ability to focus and conduct business with few errors/misses
Proven excellent PC skills, highly proficient in all MicroSoft Office applications and additional competency with PowerPoint presentations is a plus
Exceptional experience with: calendar management, time & expense management support, meeting coordination, meeting support planning

Executive Administrative Assistant Resume Examples & Samples

Make travel arrangements for Executive and direct reports, including international travel and ensure he/she has proper documentation (ie. U.S Border Travel Letter)
Responsible for the day-to-day general office management (ie. maintain confidentiality of files, order office supplies, computer equipment, update files)
Acts as a liaison between vendors & the Executive
Arrange and select locations for offsite sessions as required and help in organizing the session and making sure then run smoothly
Ensure critical decisions are made in absence of the Executive and/or ensure escalation protocol is followed for timely delivery/resolution
Ability to create and edit documents, PowerPoint slide decks as per guidance provided
Ability to use sound judgement in decision making

Executive Administrative Assistant Resume Examples & Samples

Perform administrative support for multiple executives and provide administrative support to the team
Coordinate activities related to staff onboarding and offboarding, such as new hire and contractor onboarding/termination checklist arrangements
Work cooperatively with other assistants in the group, in positive partnership to back up each other smoothly
Minimum 3-5 years of experience working in an administrative capacity
Strong PC skills in MS Outlook, Word, Excel, and PowerPoint
Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization
Good multi-tasking skills when interacting & supporting senior management
Excellent problem solving and ability to think critically

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support to two senior attorneys. This includes and is not limited to answering their phones, filing, scheduling and coordinating meetings, email correspondence to internal business units and external clients and other general administrative functions. Prepare,/distribute/file contracts and materials into document management system. Involvement in various projects as needed
Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable. Extensive calendar management for the two senior attorneys
Manage travel and expenses: organize receipts and input in Concur in a timely manner to ensure meeting billing schedule
Assist with ebilling approvals and general payables tasks. Prepare and review all documents for meetings as well as any department communications
Receive and distribute mail accordingly
Minimum Experience Required: (including years of experience)
Minimum of 6+ years of experience in an executive assistant role, Securities industry experience is a plus
Exceptional knowledge of all Microsoft applications
Must have the ability to prioritize and work efficiently in a fast-paced, busy department. This person will Interact with peers, senior managers, and other staff in their department
Troubleshooting

Executive Administrative Assistant Resume Examples & Samples

Actively manage the calendar and work effectively with internal clients to coordinate meetings and conference calls across time zones
Handle travel arrangements (domestic travel, hotels accommodations and ground transportation) including proactively and accurately managing detailed/complex itineraries and calendars based on an evolving schedule, which may include last minute travel changes
Process timely and accurate travel expense reports for team members
Manage general office needs such as ordering supplies and mail distribution
Occasionally support various program initiatives led by different team managers
Enthusiastic, self-motivated, effective under pressure and flexible
Excellent interpersonal and communication skills, both written and oral
Extremely organized and detail-oriented with a strong commitment to accuracy
Strong PC skills (MS Word, Outlook, Excel, and PowerPoint)
Exceptional time management, follow-up and follow-through skills
Responsive and reliable with an ability to work both independently and as a team player when successfully completing routine and urgent tasks
Knowledge of general office procedures (e.g., invoice processing, filing, correspondence, scheduling, accurate typing/proofreading)
Minimum of three years of administrative assistant experience
Compliance or law firm experience a plus
Proficiency in legal research (e.g. Westlaw and/or Lexis) is a plus

Executive Administrative Assistant Resume Examples & Samples

Coordinate and maintain frequent routine domestic travel
Maintain highly confidential records and documents
Process invoices through Markview and/or Oracle
Work with other assistants cross-departmentally to coordinate projects, initiatives as defined by product management
Arrange for catered luncheons and provide beverages and snacks based on meeting needs
Monitor and maintain budget for office supplies, small assets, catering and T&E
Create and maintain filing system. Build and maintain a highly organized and intuitive filing system so managers can quickly and easily access information
Maintain a current list of department employees to include name, group, manager, location, cost center, hire date, and additional information as needed
Assist with coordination and logistics for annual customer events
Distribute mail and ship packages as needed
Assist with on-boarding new hires to include cube space, computer equipment and software, access to Chandler building and parking garage, access to network and shared folders, creating accounts for travel and expenses, and other tasks as needed
Create and maintain email distribution lists
Process expense reports as well as balancing and reconciling balance/funds on a Amex card
Associate’s degree is typical
4-5 years of experience
Ability to set priorities, meet critical deadlines, juggle projects, and produce high-quality and accurate work under time constraints
This hire will support an executive who travels frequently out of the time zone. Some flexibility on hours is desirable
Must be detailed orientated and demonstrate good organizational skills
Basic PC and Mac skills
It is essential that the individual in this position be a self-starter requiring minimal supervision. They must also be resourceful, conscientious, focused and detail-orientated
A professional yet friendly attitude, the ability to multi-task and switch focus, as well as a self-motivated mindset and approach will enhance the candidate’s ability to perform well and grow within this service-orientated company
The ability to manage communication in a confidential environment is essential
Team focused individuals with a support and service attitude will find this position extremely rewarding
A willingness and ability to shift priorities and take on projects is essential to the team player who will fill this position

Executive Administrative Assistant Resume Examples & Samples

7-10 years of Executive Assistant and/or Senior Administrative Assistant experience
Strong PC experience and strong computer acumen
Experience providing high level executive support
Strong interpersonal skills at all management levels
Sophisticated knowledge and use of WebEx tools
Strong Excel and Word skills

Executive Administrative Assistant Resume Examples & Samples

Full proficiency in MS Word, Excel, PowerPoint and Outlook
Ability to interact effectively with all levels of the organization as well as senior level external contacts & to prioritize multiple tasks to meet deadlines
High level of discretion related to sensitive and confidential information
Problem solving skills, high level of attention to detail, strong organizational, oral & written communication skills
Full fluency (written and spoken) on English and French

Executive Administrative Assistant Resume Examples & Samples

Strong PC skills (proficient knowledge of Outlook, MS Word, Excel, and PowerPoint)
Knowledge of general office procedures (e.g., filing, booking and managing of travel arrangements, correspondence, scheduling, expenses, calendar)
Well-organized, efficient and detail-oriented
Some project management skills
Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
3-5 years of experience in a senior administrative assistant role

Executive Administrative Assistant Resume Examples & Samples

50% - Calendar/Meeting administration for Executives
Manage executive diaries; accepting/declining meetings as directed and take a proactive approach in the daily coordination of appointments, email, correspondence, filing, communication and meeting readiness
Gather and organize all documents required for daily activities including and not limited to preparation of presentations, materials to be distributed, etc
Co-ordinate all information required for meetings
Maintain effective records of departmental meetings; managing materials including agendas, distributing as necessary
Assist with the planning of team meetings; conferences; etc., which may include those at off-site locations including arranging facilities, resources, travel, catering, etc
Arrange internal meetings with business partners, VP’s direct reports/team, and others as required
During executive absence, direct matters to the appropriate person/area to ensure timely escalation of issues, and to keep projects moving and to meet deadlines and commitments
25% - Communication/Correspondance
Responsible for the establishment and maintenance of a wide variety of Confidential/Restricted Files and Correspondence, both digital and paper based
Prepare and assemble presentations/templates for review by VP or other Senior Management Team members for internal and external usage
Proofread correspondence; ensures correct number of copies and attachments; gathers signed correspondence and routes; prepares replies to routing correspondence for VP’s signature
Maintain separate sets of personal and business correspondence files for VP, including daily pending file on any material, which has been diarized or is to be reviewed, ensuring necessary follow-up
Respond directly to telephone/e-mail inquires from internal staff and consultants, and ensure relevant executive is informed, as appropriate
Opens/sorts (except confidential) mail and distributes accordingly
Send monthly emails to managers whose direct reports have overdue mandatory compliance & ethics training
Responsible for obtaining CAMLO signatures for OSFI reports and submitting
15% - General administration
Co-ordinate travel plans, prepare expense claims and reconcile Visa expense statements
Familiarity with Business Continuity Plan for Enterprise Compliance
Responsible for departmental confidential files, ensuring restricted/controlled access and maintenance of files in good order
Manage departmental stationery orders; ensuring adequate supplies are available and responding to approved requests for additional supplies
Manage the master vacation schedule for Global AML Team, ensuring input to HRIS as required
Coordinates Staff Requisition forms for signature by VPs
Maintain filing and send folders to Iron Mountain when necessary
Create and Maintain AML Org Charts and request Global AML Org Charts from the different RBC Offices
10% - Personal Development & RBC Values/Key Behaviours
Responsible for keeping current on issues as it pertains to this function
Participates in and provides assistance Global Compliance team when available

Executive Administrative Assistant Resume Examples & Samples

Manage the schedule of a busy executive, including scheduling meetings within required parameters and understanding the business, projects, people, and issues in order to best prioritize calls, meetings and visits
Make complex travel arrangements and effectively organize travel plans
Build effective working relationships with a large number of contacts inside and outside the company (production companies, etc.)
Handle administrative duties as assigned, including but not limited to: making copies, sending packages, maintaining filing systems and contact lists
Bachelor s degree preferred
Minimum of 2-3 years of administrative or entertainment industry experience
Individual should be flexible, dependable, and results-oriented
Ability to communicate effectively (written & verbal) with staff at all levels

Executive Administrative Assistant Trutv Resume Examples & Samples

Answer the executive s phone and field/direct phone calls appropriately
Book and reconcile requests for voiceover talent
Ability to handle many projects simultaneously under tight deadlines
Passion for media and TV business

Executive Administrative Assistant Resume Examples & Samples

Utilizes professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages
Responds to requests for information from internal employees and external vendors in a timely manner
Coordinate complex travel accommodations (both domestic and international)
Ensures accurate and timely submission of expenses
20% of Time
Coordinate departmental budget, actuals, and periodic accruals with Finance Department
Manage invoice and PO processes, including consultancy fees, vendors, etc
A minimum of 12 years of administration experience with prior experience supporting executives required
Minimum of 2 years of experience with multinational companies

Asset Management Risk-executive Administrative Assistant Resume Examples & Samples

Interacting with all levels of management as well as internal and external contacts
Assist with staff On-Boarding and off boarding which includes requesting equipment setup and system access
Reserve Conference rooms as necessary
Preparing materials for meetings and firm wide committees

Executive Administrative Assistant Resume Examples & Samples

Assisting with presentations and any E-Commerce or Retail projects
Liase with internal and external partners
Multi-tasking & appropriately handling sensitive information. identify opportunities to make the overall immediate organization and their leadership teams more efficient over the long term
Make travel arrangements expeditiously and accurately for both domestic and international travel

Cb-executive Administrative Assistant Resume Examples & Samples

Point of contact for sales office space / moves
Point of contact for new hire on-boarding; including system access
Point of contact for technology/application questions
Employee on boarding and off boarding
Maintaining and ordering office supplies
Scheduling conference rooms and events
Preparation of business requirements or reports including data analysis
Sales team project management support from initiation through implementation including phases such as planning, analysis, design development and implementation
Bachelor's degree in accounting, finance or related discipline or relevant work experience
Preferably 2-4 years of analysis experience
Problem solving/creative thinking and demonstrated ability to be a team player
Strong client interface skills

Executive Administrative Assistant Resume Examples & Samples

Ensure the utmost confidentiality of any data pertaining to those projects and activities of the office requiring such security
Prepare and maintain all records and files relating to the management of the office
Perform secretarial functions within the department, including, but not limited to, written correspondence, communication and clarification of policies, preparation of reports, etc
Screen incoming communications and visitors to the department and handle any matters not requiring a decision or action of the executive
Review incoming correspondence handling all matters not needing the executive’s attention, and organizing the remainder in order of importance
Prepare correspondence on own initiative or at the direction of the executive
Attend meetings as required to record and distribute minutes
Execute other associated responsibilities as directed
Can be expected to perform computer related activities up to 30 hours per week to include such activities as correspondence, reports, analysis, data entry
Able to communicate with all levels of management
8-10 years of administrative experience
Above average organizational skills
Quick & responsible decision making

CCB Executive Administrative Assistant Resume Examples & Samples

Provide senior-level administrative support for the Head ofChase Labs and Mobile
Interact professionally with various senior executive-level internal clients across lines of business
Actively manage calendars and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
Coordinate special projects including preparation for offsites and client events
Support members of the team as available
Strong interpersonal, written, and oral communication skills
Helpful team player, willing to work hard and help others
Willing and able to learn the business and understand how and why tasks satisfy business needs
Ability to work independently as well as part of the team to ensure that the needs of the Head of Digital Products are always met
Minimum 5 to 10 years senior executive secretarial experience (5 years with MD/SVP)

Executive Administrative Assistant Resume Examples & Samples

5+ years of experience in an Administrative Assistant role
Advanced Microsoft Office/Suite skills (Word, Excel and Outlook)
Previous experience in a Corporate Office setting
Extensive interaction with Executive-level professionals
Knowledge of multi-line phone systems
Prior experience in a Financial / Investment environment

Cb-executive Administrative Assistant Resume Examples & Samples

Excellent communication skills are required – both verbal and written
Strong organizational and prioritization skills; good attention to detail
Excellent PowerPoint (PitchPro), Excel and Outlook skills
Fast learner & Team Player; enjoy working in a fast-paced environment
Tact and good judgment especially in confidential situations
Professional; ability to interact with senior management
Self confident

100

Ccb-executive Administrative Assistant Resume Examples & Samples

Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role
The ideal candidate should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision
S/He will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
Experience in Calendar Management

101

Executive Administrative Assistant Resume Examples & Samples

Strong time management, sound judgment, good prioritization, team player - advanced ability drive follow through
Highly proficient in Microsoft Office Suite
Strong knowledge of CWT, Concur, Oracle, epurchase, Facilities Direct, PassPort, EMS, MyTechHUB, EURC, Agile, etc
Self starter with the ability to work in a high pressure environment
Team and service oriented; enjoys supporting senior managers while being part of/contributing to a broader team
Exceptional experience with: calendar management, travel coordination and expense management
Expected work schedule 8 am- 5 pm, M-F
Prefer minimum five years experience working as an Executive Assistant
Operate with a sense of urgency & accountability with strong attention to details
Help manage the calendars of group and work effectively with others to efficiently and effectively schedule, structure, report on, and follow up on meetings
Coordinate Travel arrangements (air, hotel accommodations and ground transportation)
Expense management -- processing of T&E expense claims
Mail and Courier processing (pick up or receive items)
Arrange new technology purchases, setup, and other requests for the team
Provide general support including meeting management (photocopying, scheduling, booking meeting rooms, etc.), & team preparedness (ordering supplies, faxing, distributing mail, maintaining operation of copiers\printers, etc.)
While direct to Executive Director, support the team as well
Back up for the Executive Assistant to David Levine in Global Services Operations

102

Executive Administrative Assistant Resume Examples & Samples

Minimum of three to five years administrative experience supporting high-level executive
Strong computer skills (Outlook, Excel, Word, Power Point)
Excellent organizational and follow-up skills with attention to detail

103

Executive Administrative Assistant Resume Examples & Samples

Provide general office management such as space arrangements and real estate for the entire group; ordering supplies and equipment
Coordinate with other administrative assistants to ensure consistent support and back-up across each market in the region
Perform routine tasks such as those related to staff meeting communications, dial-ins, room set up; report collection/distribution; ad hoc group directory and org chart updating upon changes in group
Provide regular status updates on work-in-progress
5+ years executive secretarial experience or administrative experience working for a high level ED or SVP required
Professional, refined profile with expertise in administrative or related functions; experience working for senior executives and proven ability to meet their expectations with accurate and efficient delivery

104

Executive Administrative Assistant Resume Examples & Samples

Knowledge of general office procedures (e.g. filing, correspondence, scheduling)
Tact and good judgment in confidential situations
Proven experience interacting with senior management

105

Executive Administrative Assistant Resume Examples & Samples

Under general supervision, provides administrative support to the leadership team to include the executing, maintaining and coordinating of meetings and travel
Type, proofread, format, and bind documents and presentations
Strong ability to multi-task, prioritizes, and work in fast –paced, changing environment without compromising accuracy
Collect, compiles information for inclusion in reports and presentation materials; also includes general running of reports as needed
Plan and execute multiple events simultaneously with ability to adapt to changing priorities
Coordinates agenda, handles confidential information and documents
Performs proactive problem research and assistance in resolution
Manages/tracks administrative projects for the team, including incoming requests, conference calls, etc
Assists with special projects for events, new processes or projects as they arise
Exercises judgment and basic reasoning skills
Be responsible for the maintenance and updates for the KeyNet site
Coordinate all move activities among the campus employees
5+ years relevant experience supporting high-level executive management
Proficient in Word, Excel, PowerPoint, Outlook
Strong organizational and time management abilities
Ability to exercise sound judgment, discretion, and confidentiality in all matters involved in this job
Ability to establish and maintain effective positive working relationships among team members,

106

Executive Administrative Assistant Resume Examples & Samples

Maintain outlook calendar to ensure efficient use of time
Answer phones, organize and prioritize meetings throughout the day
Juggle competing priorities, as this role supports two different departments
Create correspondences, presentations, agendas and reports as necessary
Reconcile expense reports in a timely manner
Make complex travel arrangements for both executives and any relevant business partners including domestic, international, multi-stop trips and other extensive itineraries
Track team vacation/sick time and plan team events
Maintain confidentiality and discretion with sensitive issues
Manage high volume external guest meetings; greet clients and oversee meeting schedules
Reception coverage on an as needed basis
5 years experience assisting an executive in a fast paced environment
Takes pride in and ownership of their work
Must have strong computer skills including microsoft office suite
Very organized with strong attention to detail
Exceptional ability to maintain a courteous demeanor
Excellent communication (both verbal and written) and ability to appropriately communicate confidential information to all levels of the organization
Strong sense of judgment when dealing with confidential information

107

Executive Administrative Assistant Resume Examples & Samples

Familiarity with UO systems is a plus
3 to 5 years of senior administrative assistant experience required; or equivalent combination of education and experience
Regularly (2/3 of the time or more) sit for prolonged periods; talk; use hands and fingers to grip, pinch, handle or feel objects, tools or controls; repetition-using an input device-a keyboard or mouse-in a steady manner; use close vision with or without corrective lens (clear vision at 20 inches or less)
Frequently (1/3 to 2/3 of the time) use distance vision with or without corrective lens (clear vision at 20 feet or more); use color vision (ability to identify and distinguish colors); maintain concentration/focus (e.g., ability to interpret the work environment and make decisions on predetermined operating policies and procedure)
Occasionally (1/3 of the time or less) stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with background noise; climb stairs / ladders; stoop, kneel, crouch or crawl; reach, pull, push with hands and arms above/below head; repeat motions more than twice per minute; lift up to 10 pounds with control; push up to 20 pounds with control; use peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point)

108

Executive Administrative Assistant Resume Examples & Samples

3-5 years of Executive/Administrative Assistant experience
Excellent organization and communication and analytical skills
Demonstrates ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
Ability to act in a project management capacity
Excellent computer skills $
Financial Services or Real Estate experience

109

AM Executive Administrative Assistant Resume Examples & Samples

Good telephone and general clerical skills – (take clear and concise phone messages)
Computer skills – Microsoft Office – Outlook, Word, Excel and PowerPoint
Calendar management –scheduling/confirming meetings
Coordinate Travel arrangement/travel itineraries
Scheduling conference rooms for internal and external meetings
Faxing/scanning
Onboarding/Offboarding of new and terminated employees
Administrative/general tasks
Creation and maintenance of email distribution lists

110

Intermediate Executive Administrative Assistant Resume Examples & Samples

Anticipating and solving a wide variety of operational concerns involving the administrative function of the office
Developing and implementing administrative processes, systems and procedures for the effective functioning of the Executive Office
Serving as the liaison between the Senior Management team, internal and external contacts
Coordinating the flow of information for the division Head’s office: Screening incoming correspondence, including electronic mail, external and inter-office mail, meeting requests and phone calls, assessing, prioritizing and responding to requests on behalf of the division Head, managing calendars, organizing and maintain all electronic and paper files for the division Head’s office, preparing routine correspondence
Creating and drafting PowerPoint presentations
Minimum of 3-5 years of experience with a high level of administrative experience
Strong systems orientation including a solid working knowledge and user skills with Microsoft Office products and Outlook required
Demonstrated ability handling confidential information and exercising discretion required
Demonstrated project management skills required
Strong business orientation including a working knowledge of basic financial concepts strongly preferred
Ability to work a full professional schedule required

111

Executive / Administrative Assistant Resume Examples & Samples

Prior experience working with an organization's management
Superb Microsoft Word and Excel skills
Comfortable and able to complete Internet research

112

Executive Administrative Assistant Resume Examples & Samples

Manage and coordinate complex and time sensitive travel arrangements for a variety of senior executives across multiple functions
Prepare, reconcile and track expense reporting and reimbursement via Concur
Coordinate multiple executive schedules for all investor relations meeting, ensuring attention to detail
Prepare, review and distribute reports on shareholder and analyst activities
Create and verify accuracy of briefing documents for management meetings with shareholders and analysts
Coordinate and facilitate the set-up and agenda for the investor meetings
Own and administer the investor relations management database
Support creation/modification of quarterly earnings preparation materials
Organize and provide support for major investor events including store tours, national conference participation and in-house hosted meetings
Monitor the Investor Relations hotline for phone and email requests from external parties, respond to inquiries and thoroughly document any issues or required follow-action items
Manage and appropriately take action on any Certificate of Insurance requests
Organize and safeguard all highly confidential company files and information
Assist in ad-hoc reports and a myriad of special projects as needed
This position will be located in our New Jersey office in North Bergen with frequent visits to our 2 Park Avenue NY, NY location as well. We offer transportation via our company shuttle van that operates from 7am to 7pm
8+ years related work experience in investor relations, accounting or finance
Ability to translate data into action plans or specific goals
Ability to listen and communicate effectively both written and oral
Ability to build successful working relationships both internally and externally
Ability to effectively manage multiple high priority and high profile tasks while ensuring established deadlines are met
Ability to influence and collaborate with key business partners
Strong decision making and problem solving capabilities; systematically analyze complex problems and deliver succinct recommendations that are often time-sensitive
Highly proactive with a strong attention to detail while working in a fast paced environment
Strong calendar management skills
Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs

113

Executive Administrative Assistant Resume Examples & Samples

Tracking and helping drive completion of key deliverables and following up on outstanding items
Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
Develop a deep knowledge of the overall business group strategy
Office management/Space planning
Manage group logistics
Participate in planning of group events
Expense reconciliation
Org chart updates/management
Minimum of 3-5 years of admin/executive assistant experience in a fast-paced environment
Advanced knowledge of Microsoft Outlook is essential, as well as strong working knowledge of Microsoft Word, Excel, PowerPoint
Conversant with MS Visio
Detailed planning, time management and organizational skills are required
Positive, proactive and able to always exercise great judgment
Must be able to work well under pressure while meeting deadlines

114

Executive / Administrative Assistant Resume Examples & Samples

5+ years of experience as an Administrative and/or Executive Assistant
Microsoft Office/Suite (Word, Excel, Outlook, and PowerPoint), Windows, and Visio proficient
Previous experience in a Healthcare setting

115

Executive Administrative Assistant Resume Examples & Samples

Ability to interact with all levels of the organization including officers and board members
Ability to prioritize multiple tasks to meet deadlines
High level of discretion related to sensitive and confidential data
Excels at building trusting relationships with management & colleagues
Good understanding of corporate governance and related policies and procedures
High level attention to detail and organization skills
Outstanding judgment and problem solving capabilities
Self-starter who anticipates activities and/or problems and proactively addresses
High proficiency in Microsoft Word, PowerPoint, Outlook, Excel, Lync, Internet Explorer, Concur Expense
Stays current and easily adopts new office technology & tools

116

Executive Administrative Assistant Resume Examples & Samples

Performs secretarial/administrative duties, which may involve contact and exposure to highly confidential materials and information
Manages the schedules of attorneys whom they support; schedules meetings and makes travel arrangements
Prepares correspondence, spreadsheet reports and presentations
Processes account payable invoices and all aspects of expense reporting
Proactively responds to questions, concerns and requests for information and independently resolves routine questions and information requests
Acts as information resource to the Legal Department for organizational policies and procedures
Perform various legal support tasks, including research, creation and maintenance of legal working files, communication with outside counsel on routine matters
Engages with Facilities regarding office set-up; including space planning, resource management and procurement
Orders office supplies, distributes all incoming/outgoing and interoffice mail, facilitates internally and externally to assure that office equipment is maintained and repaired
College Degree preferred
Minimum of 7 years of administrative experience, with at least 3 years of providing support at a senior level
Prior experience working in a legal and/or intellectual property department (firm or in-house setting) preferred but not required
Proficiency with typing and computer skills, including Microsoft Office Suite applications - Outlook, Word, Excel, PowerPoint - including having the ability to create and edit complex presentations, tables, etc
Experience scheduling individual and group meetings, arranging travel (domestic and international), managing expense reports, departmental purchasing

117

Executive Administrative Assistant Resume Examples & Samples

Main point of contact for Human resources department; responsible for phone coverage, taking messages and directing all inquiries
Schedule and coordinate all meetings and employee events
Interact and liaise with associates and senior leadership
Collect and maintain organizational charts
Maintain confidentiality and exercise discretion
Coordinate and assist with on-boarding process for executive level associates
Manage HR calendar and track department PTO
Take inventory of/and order all office supplies
Assist with various departmental projects as assigned
3-5 years of business experience in a comparable capacity. Experience within HR is strong preferred
Computer savvy. Competency in all Microsoft Office programs including Word, Power Point, Excel and Outlook. Proficiency in Visio preferred
Must be highly proactive, resourceful and have the ability to work in a fast paced environment
Superior judgement and ability to make decisions

118

Ccb-specialized Industries Executive Administrative Assistant Resume Examples & Samples

Provide to a senior executive; working closely with business partners
Provide general support including photocopying, booking meeting rooms, ordering supplies, etc
Provide general office management such as new hire and contractor on boarding /termination checklist arrangements; space arrangements/real estate for the group; ordering supplies/equipment
Demonstrate high degree of professionalism/polish in executive interactions
Perform routine tasks such as those related to weekly staff meeting communications/dial-ins/room set up; weekly report collection/distribution; ad hoc group directory and org chart updating upon changes in group
Provide regular status updates if work is outstanding
Superior oral and written communication skills - able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
Tact and good judgment in confidential situations and the ability to interact with senior management
Enthusiastic, self-motivated, good common sense, effective under pressure, and flexible - Self starter with the ability to work in a high pressure environment
Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues. Ability to network in the organization and find the answer
Prefer minimum three years' experience working in an administrative capacity
Prove ability to juggle multiple tasks; strong memory, quick mind and work style and ability to focus and conduct business with few errors/misses
Team and service oriented; enjoys supporting Relationship Executives while being part of/contributing to a broader team

119

Cib-global Coverage & Mgn-executive Administrative Assistant Resume Examples & Samples

Gate keeping both in person and over the phone
Strong, executive communication style
Is a team player who can build networks and work in partnership

120

Executive \ Administrative Assistant Resume Examples & Samples

Support the senior officers in day to day management of their schedule by
Establishing, maintaining and coordinating calendars, anticipating scheduling conflicts / problems and providing alternatives
Producing material from written copy / rough notes
Establishing and maintaining file maintenance
Establishing and maintaining a bring forward system
Providing customer support by receiving / screening / referring incoming calls/visitors using a high degree of discretion
Assist in maintaining the senior officers expenses
Sorting and organizing incoming and outgoing mail
Providing secretarial and administrative support in a very fast paced environment and able to meet deadlines effectively
Organize meeting / conference facilities ensuring smooth execution by
Assessing and seeking out the most appropriate venue for meetings / gatherings based on size / type and attendees, recommending alternatives if required
Arranging/confirming bookings for boardrooms / conference rooms
Arranging for equipment, materials, catering as required
Provide administrative and operational support to the team by
Monitoring, ordering and managing stationery, including offsite storage as required
Assist with submitting expense reports and invoices that are non-project related for the department and ensuring that they are allocated according to departments general ledger accounts
Maintaining records and information for security access
Booking meeting rooms, catering and arrange for laptop/projector for meetings as required
Dealing with premise and equipment maintenance and operational issues as required
Preparing couriers and packages as required
Provide support to the administration team by assisting during peak and vacation periods with administrative and basic accounting processing
3-7 years of experience in administrative assistant and/or executive assistant capacity preferably with large or high profile organizations
Extremely high level of discretion required when dealing with confidential matters
Sound knowledge of professional business environment and departmental processes
Exceptional verbal and written communication skills in English
Strong MS Word, Power Point, Excel, Outlook; Calendar Management skills; basic accounting is nice-to-have
Exceptional phone etiquette skills
Driven and energetic

121

Executive Administrative Assistant Resume Examples & Samples

Advanced knowledge of current department software (MS Office). Professional related training and development to keep skills current, including office productivity software
Positive and professional demeanour
Ability to deal with highly confidential and sensitive materials in an appropriate manner
Ability to work both independently,
Advanced level PC skills (MS Office: Excel, Word, PowerPoint, Outlook and web browsers)
Flexibility to changing environment

122

Executive Administrative Assistant Resume Examples & Samples

Provides administrative assistance to support the VP of Claims and the VP of Service & Operations Transformation and their team members as required. This role involves confidential and complex duties of an administrative nature relating to the daily routine and relationship management for senior leaders. This role involves diversified and extremely confidential information that demands a high degree of accuracy
Maintains electronic diary system for the senior leaders. Ensures office routine is maintained in their absence and responds to enquiries in a prompt, efficient manner using technology to relay information. Reviews computer and voice mail of VPs if required; handles and refers issues of an urgent nature
3+ years experience as an Executive Administrative Assistant, supporting multiple individuals at various levels
2+ years experience in coordinating events such as Leadership Forums, Town Halls, Team Off-Sites, Conferences & Planning sessions
Experience in office procedures, be accurate, detail oriented, productive and demonstrate the ability to take initiative to ensure tight deadlines are met
Experience in Calendar management
Proficient in MS Office - Word, Excel, Outlook, PowerPoint and ability to utilize RBC Connect in an efficient manner
Courteous telephone manner and excellent verbal and written communication skills

123

Executive Administrative Assistant Resume Examples & Samples

Manages VP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
Monitors VP’s email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required by VP
Makes travel arrangements for VP and direct reports, including international travel and ensure all have proper documentation (ie. U.S Boarder Travel Letter)
Responsible for the day-to-day general office management including maintain confidentiality of files, order office supplies, computer equipment, update files
Strong organizational skills including ability to organize, plan, and schedule activities
Demonstrates good problem solving skills and resourceful in working with Executive Administrative Assistants and departments
Demonstrates initiative, positive and helpful attitude when dealing with others in a professional manner
Highly proficient in Word, Power Point, Excel, Outlook as well as the Intranet and Internet

124

Executive Administrative Assistant Resume Examples & Samples

Assist executive leadership in the management and completion of divisional imperatives such as operational and financial reviews, strategic planning and possible merger and acquisition activities via briefing and spreadsheet development
Coordinate meetings and work on special projects, including traveling to locations as required
Scheduling and time management including prioritization, calendar management
Typing, filing, proof reading, coordination of complex travel arrangements, expense report and other duties as required
Protection of sensitive and confidential information received and generated

125

Executive Administrative Assistant Resume Examples & Samples

5-7 years of experience as a Senior Administrative/Executive Assistant supporting multiple resources
Proven experience working effectively in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities
Bachelor degree (preferred) or equivalent experience. Other professional related training and development to keep skills current, including office productivity software
Knowledge of various BMO systems and processes (i.e. BMO Buying On-line, etc) is also a strong asset

126

Executive Administrative Assistant Resume Examples & Samples

Coordinate management projects and provide administrative and logistical support for all Science and Exploration such as: logistics of staff on-boarding; office supplies, staff events & conference space management. (15%)
Manage the CSEO's daily calendar, schedule, travel including arrangement of meetings and conference calls, travel planning, hospitality services, greeting guests and dignitaries, AV requirements; answer phones and take messages as representative of the CSEO on incoming calls; handle all incoming and outgoing mail for the CSEO and SVP & COO. (25%)
Prepare, evaluate and/for verify for accuracy and processing check requisitions, purchase orders, expense reports, travel documents, final contracts and other document for records file for the CSEO and Science & Exploration Admin department, including staff support supplies. (10%)
Anticipate, prepare and edit all correspondence and memorandum of the CSEO associated with programs areas, including maintaining records files. Such work requires full knowledge of Society's procedures, use of independent judgment and analysis. (15%)
Act as confidential assistant to the CSEO and the SVP & COO, maintaining as confidential information, records, discussions etc pertaining to sensitive management issues, personal management, program changes, and the like. Represent the CSEO front-offices to other Senior Executives, dignitaries and special guests of NG. (30%)

127

Executive Administrative Assistant Resume Examples & Samples

Scheduling: Manage calendars, organize meetings and prepare necessary agendas and materials. The Executive Administrative Assistant will be the main point of contact for NGS senior management. Duties include coordinating and arranging travel for conferences, appearances, partnership meetings, etc. (50%)
NGS Digital and Content Team Support: Work with the Digital and Content to prepare and manage contracts. Coordinate and assist the digital, project, and content scrums. Assist with training programs; implementing curriculum, arranging schedules, etc. (20%)
Database Management: Assist digital producers with database and CMS production as needed. (15%)
Operations: Help keep the office running smoothly (order office supplies, provide support to new hires, etc.) Coordinate with other departments for things like repairs and technical issues. Track departmental spending; keep staff updated on budget. (10%)
Communications: Assist NGS Digital and Content teams with correspondence and communication as needed. (5%)

128

Executive Administrative Assistant Resume Examples & Samples

Provides administrative support to SVP, SSE and other team members as required
Manages diaries, coordinates meetings/conferences/travel arrangements for SVP, organizes daily files with diary items, meeting material, maintains content for calendars and agendas etc. in a manner that sets the SVP up for success
Acts as SVP’s delegate for email and phone mail during absences; handles/ forwards issues as appropriate; prioritizes balance for SVP’s action upon return
Develops communications, meeting/conference material, forms, documents, PowerPoint presentations, Excel spreadsheets and other record-keeping databases
Manages the business expenses of SVP and direct reports (as needed), ensures invoices and bills are promptly paid and reconciles Visa expense accounts monthly ensuring submissions are presented for approval when required and supporting receipts and back up appropriately maintained
Acts as first point of contact in researching/responding to routine enquiries and requests
Co-ordinates and administers all requirements and maintains appropriate records in managing the SVP’s office including preparation and verification of expense claims and invoices, monthly audit reconciliation of travel and other expenses including Visa, stationery and supplies, telecommunications, equipment and premises requirements, updates to Vacation and Absence Management System and production/distribution of monthly away lists
Performs a variety of sundry administrative duties, which may include, but not be exclusive to: photocopying, scanning, and hoc calendar support/meeting booking
Prepare forms, software/hardware requirements, request system accesses, and follow-up for new hires, transferred and or terminated employees with the following departments: HR/Payroll, CRE, Application Access Administration, Telecom, Info Security, TSC – Virtual Analyst

129

Executive Administrative Assistant Resume Examples & Samples

Meet or exceed broker administrative and marketing support expectations
Identify and meet needs of internal and external clients
Ability to take direction, research projects, and work independently
Coordinate and update broker calendars and itineraries. Keep broker on time for appointments; ensure meeting materials are prepared, transportation arrangements, reservations, etc
Update broker contacts, especially current telephone numbers and email addresses
Organize and input broker expenses and charitable contributions, track payments and allowances
Review broker emails promptly, reply where necessary, print attachments, follow up on actions, flag urgent messages. File in appropriate folders
Produce error-free correspondence and presentation materials
Create and maintain up-to-date Temp Support Guide to be used in the event of absence
Submit error-free time sheets on a timely basis
Demonstrated excellent written and verbal communication skills
Available evenings and very rarely weekend hours
Strong knowledge in Microsoft Suite, Outlook, (Word, PowerPoint, Excel, Publishing)
Ability to work with all levels of internal management and staff, as well as outside clients and vendors
Ability to multi-task and effectively manage multiple requests and various projects, when responsiveness and follow through are critical
Professional demeanor and telephone acumen
Comfortable working in a fast-paced and changing environment
5 years of EAA experience, real estate background preferred
Bachelors degree desirable
Required Skills
Flexible schedule for OT
Multi-tasker
Sense of urgency about tasks or assignments
Great phone skills, alert broker when calls come in
Stable employment background
Appropriate work ethic/commitment level

130

Executive Administrative Assistant Resume Examples & Samples

Provide the full suite of administrative services including extensive and complex calendar and travel management, mailbox management, arranging meetings, booking appointments & conference calls
Receive and direct visitors
Take on special projects working independently and/or within a team
Draft correspondence on behalf of President, East Region
Liaise with multiple senior stakeholders to ensure seamless communication flow to and from the office. Stakeholders include; Senior Executives, clients, brokers and external business contacts
Handle confidential reports and information
Arrange all travel, including flights, hire car and accommodation
Oversee the logistics for meetings
Monthly reconciliation of expense accounts
Ensure all matters are attended to, or brought to the President, East Region’s attention during office absences
Minimum of 7 years’ experience in a Senior Executive Assistant role, with demonstrated ability to work under pressure, and suitable maturity to interface with senior executives and customers
Experience with managing complex travel and meeting schedules
Advanced knowledge of MS Office, especially PowerPoint
Superior organizational and project management skills
Excellent keyboard skills: >75wpm, proof-reading ability to provide for total accuracy
High level of commitment and results driven
Well presented, highly organized and task focused combined with outstanding communication and interpersonal skills
Proven ability in building strong working relationships with a discerning and diplomatic approach
Demonstrated ability to prioritize, work unsupervised and manage a varied workload
Technologically proficient with the ability to troubleshoot problems with devices such as smart phones, laptops and tablets, and liase with company’s IT as required

131

Executive Administrative Assistant Resume Examples & Samples

Proactively manage the calendar to accommodate shifting priorities and independently schedule appointments including conference calls and video conferences
Compose, prepare and manage confidential correspondence, reports, and other complex business documents
Creates intricate presentations and schedules using PowerPoint and Excel
Arrange travel plans and compile itineraries and documents for travel-related meetings
Assist with budget, payroll, expenses, financial records and confidential files and issues
Ability to be resilient, composed, and positive in the face of pressure and conflict
Must have superior communication and organizational skills, able to work independently yet as part of a team with the finance organization and with the other Executive Assistants
Exercise extreme judgment when handling confidential matters
Professional in all dealings with customers, vendors, and Aramark employees
Strong organizational skills and possess the ability to prioritize workload and work under minimal supervision, perform multiple tasks simultaneously and communicate with all levels of management
Build relationships with peers and other stakeholders across Aramark's operations, including its headquarters in Philadelphia
Perform other duties as required or assigned which are reasonably within the scope of the activities enumerated above
Ability to work independently, handle multiple tasks simultaneously and manage one’s own time appropriately given changing priorities
Demonstrate the ability to act in a professional yet warm manner and maintain competency in a fast paced, demanding work environment
Must have initiative and decision making skills with the ability to make judgment calls to determine the correct action or approach in non-routine assignments and projects
Excellent written and verbal communication skills; highly refined ability to use discretion with regard to confidential information
Advanced level skills in PowerPoint and all other aspects of MS Office Suite (Excel, Word, Outlook)
Associate's Degree required; Bachelor's Degree Preferred
Minimum of 5 years administrative experience, with experience supporting an executive level leader or business background working with executive leaders

132

Executive Administrative Assistant For IT Resume Examples & Samples

Effectively and proactively manage senior IT leaders calendars, appointments and office function needs
Coordinate domestic & international travel, hotel accommodations and meeting schedules
Answer/screen calls and draft correspondence, proactively own and manage meeting agendas, and track deadlines for senior IT leaders
Interact professionally with all levels of Foot Locker team members, consultants, and outside vendors
Prepare, maintain, generate and process documents using Microsoft Word, Excel and PowerPoint as requested
Provide administrative support to IT department to include: office supply orders, catering requests, on-boarding employees/consultants with badge, cubicle, hardware; conference room management and other vendor requests, as needed
Must exercise confidentiality and be able to work independently
Must be able to work at a fast pace, on multiple priorities, and work in stressful situations
Maintain supplies inventory and order supplies as needed for the IS&T team
Minimum of three years administrative assistant experience is required. Experience as an executive assistant supporting multiple leaders in a global IT environment is highly preferred
Requires excellent computer skills and working knowledge of Microsoft Word, Excel and PowerPoint

133

Executive Administrative Assistant Resume Examples & Samples

Calendar all meetings and keep Managing Director current with any changes; provide materials and order food/beverages where applicable
Extensive experience and comfort working with high level executives. This is a high visibility position
Exceptional knowledge of all Microsoft applications- Excel, PowerPoint, Outlook, Word. (MS Office Certification or equivalent operating knowledge preferred)
Previous project management experience preferred, but not required

134

Executive Administrative Assistant Resume Examples & Samples

5+ years of recent and relevant executive administrative assistant work experience
Proficient with technology including mobile devices
Experience in media preferred

135

Executive Administrative Assistant Resume Examples & Samples

Co-ordinate all information required for meetings with Examiners and other external parties
Assist with the planning of team meetings; Global Compliance conferences; etc., which may include those at off-site locations including arranging facilities, resources, travel, catering, etc
Manage the master vacation schedule for Enterprise Compliance Team, ensuring input to HRIS as required
Participates in and provides assistance with Regulatory Government Affairs & Compliance team when available
May be called to back-up other Executive Administrative Assistants on occasion

136

Executive Administrative Assistant Resume Examples & Samples

Bachelor’s degree in social services, business or equivalent preferred
Three or more years of related experience working as assistant to high level executives or administrators, preferably in a non-profit environment
Proficiency in MS Suite applications (Word, Excel, PowerPoint), Database management software and other business software
Excellent interpersonal and problem solving skills, the assistant must be a self-starter and possess a strong ability to work independently. Ability to organize and prioritize work
Certifications required upon hire: CPR/AED, Child abuse prevention and New Employee Orientation
Ability to relate effectively to diverse groups of people from all social and economic
While performing the duties of this role, the employee is regularly required to stand; sit; walk; swim and occasionally may be required to lift and or move up to 25 pounds
Manages the CEO’s schedule as well as schedules for assigned executive staff. Makes travel arrangements as necessary and prepares expense reports
Uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO’s responsibilities
Fields all incoming calls to the CEO’s office
Maintains highly confidential executive and Board files and correspondence
Produces and maintains minutes for meetings of the Board of Directors
Coordinates arrangements for meetings of various committees, task forces, public officials and groups
Maintains computer databases for various reports, committees and mailings
Coordinates annual schedules for Board of Directors and management meetings
Maintains organizational chart(s)
Coordinates office supplies, equipment and furnishings for business/administrative offices
Gathers data, compiles and prepares all national statistical and assigned strategic plan reports
May supervise and collaborate with assigned staff

137

Executive Administrative Assistant Resume Examples & Samples

Proficient skill level with MS Office – (Excel, Word, Outlook, PowerPoint, Visio) and PeopleSoft
Must have experience making travel arrangements and managing calendars
Must be able to prioritize, organize and manage multiple tasks simultaneously
Good understanding of Policies and Procedures
Must be able to effectively interact with customers, associates and management at all levels
Significant experience coordinating activities and achieving results
Ability to work independently with minimal supervision with excellent dependability and flexibility
Experience with the following systems is a plus
Kronos
Peoplesoft
Onbase
Self Service Helpdesk
Office Depot – Supplies
Ensim Unify
Bachelor's degree from a four-year college or university preferred; or equivalent training, education and experience
Minimum 5 years

138

Executive Administrative Assistant Resume Examples & Samples

Maintain Director, Research Operations calendar & coordinate meetings,
Support UTRC Executive Office
Support Operations Group Leaders with data management, presentation preparation, and tracking UTRC-wide initiatives and key metrics
Support requests from General Managers of International centers located in China and Ireland
Maintain confidential records and other sensitive information appropriately
Plan & arrange domestic and international travel
Prepare requisitions for purchases, agreements, etc. using SAP
Process expense reports in a timely & accurate manner
Process invoices & payments
Support special projects as required

139

Executive Administrative Assistant Resume Examples & Samples

Five + years executive level administrative support experience
Ability to develop relationships with external vendors
Knowledge of standard office procedures
Strong knowledge of Microsoft Power Point
Ability to organize, prioritize
Talk and hear
Read, write, type and comprehend text
Observe objects up close and at a distance
Effectively communicate and interact with others
Use reasoning and solve problems through deduction

140

Executive Administrative Assistant Resume Examples & Samples

Answer telephones and communicate appropriate information to connect callers including information on who to contact when a member of the team is out of the office
Manage travel arrangement, including transportation, reserving accommodations, preparing detailed itineraries, and coordinating materials
Assist with internal and external meeting and conference presentations: prepare and coordinate media, materials and department staff requests
Manage complex, ever-changing calendars and task lists effectively to maximize time in accordance with the executive priorities
Create copies, scanning and maintenance of electronic files
4+ years of related administrative experience supporting at least one executive; experience within financial services preferred
Experience using Microsoft Office and PowerPoint for presentations and reports
Experience managing calendars in different time zones
Organized, detail oriented and extremely thorough while having confidence, poise and communication skills necessary to ensure work processes are accurately and appropriately completed
Strict attention to detail while able to prioritize appropriately
Collaborative, energized by the open exchange of ideas
Maintain accountability and accept responsibility

141

Executive Administrative Assistant Resume Examples & Samples

Interacting with vendors
Developing proposals, calculating markups
Maintaining and organizing client files
Assist in prioritizing and scheduling for owner
Responsible for some bookkeeping tasks
Ability to juggle projects and prioritize
Get the job done attitude

142

Executive Administrative Assistant Resume Examples & Samples

Two years administrative support experience
Knowledge of standard office procedures and computer software
Outstanding oral and written communication skills
Ability to work with tight deadlines independently and within a team environment
Ability to follow-through on deliverables and pay attention to details in the midst of multiple projects and deadlines
Use hands to finger, handle or feel
View objects up close and at a distance

143

Ccb-executive Administrative Assistant Resume Examples & Samples

Exhibits increased proficiency in duties, and expanded knowledge and application of software packages
Strong ownership, positive attitude and self-motivation
Enthusiastic, self-motivated, flexible & effective under pressure
Minimum three years of administrative experience and meeting coordination

144

Executive Administrative Assistant Resume Examples & Samples

5 years of experience supporting multiple staff members
Excellent customer-service orientation
Proficient in MS Word, MS Excel, MS PowerPoint, MS Outlook

145

Executive Administrative Assistant Resume Examples & Samples

7+ years executive support experience
Composes draft correspondence on own initiative for review by manager(s)
Prepares, collects and maintains information for the preparation of confidential reports, proposals, and other materials
Assist in planning and coordinating complex travel arrangements for executive (s)
Schedules and organizes complex calendar activities such as meetings, agendas,luncheon arrangements, travel plans and department activities; works around scheduling conflicts and takes on responsibility for keeping manager(s) on schedule
Prepares manager’s business expense reports and tracks status and resolves issues using own initiative and with limited direction from manager(s)
Acts as first point of contact for meeting and greeting clients – both internal and external

146

Executive Administrative Assistant Resume Examples & Samples

Handles the day-to-day administrative duties, monitors deadlines and follows up on pending matters. Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Company
Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts
Receives and screens telephone calls, mail, and visitors. Routes callers, takes messages, and answers questions relating to the unit's function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit
Composes letters and memoranda from verbal direction or knowledge of Company's policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
Schedules and coordinates meetings and facilities which may include travel and lodging arrangements
Orders office supplies. Prepares and processes unit purchase requisitions and vendor invoices
LI-LN1
Thorough knowledge and understanding of the banking industry and the policies and practices of the Company

147

CB TS West Middle Market Executive Administrative Assistant Resume Examples & Samples

Tracking and recording team’s attendance records
Responsible for gathering and compiling information for various weekly and monthly reports
Ability to adapt procedures, processes and techniques to the completion of assignments

148

Second Executive Administrative Assistant Resume Examples & Samples

Work collaboratively with the other Executive Assistants to insure all team members have the necessary information when called upon by the Chairman
Anticipate all contingencies and be strategic in prioritizing projects undertaken
This individual will need to be available outside regular business hours in order to act as liaison to the Chairman or other team members
Assist in scheduling executive level conference calls, videoconference meetings, in-person, and on-site/off-site meetings with C-suite executives, and employees
Coordinate logistics for special business events and personal projects; help locate and obtain information & resources; anticipate and prepare materials as needed. Manage sensitive, highly confidential, and proprietary information with discretion and the utmost level of confidentiality. Order and stock appropriate office supplies and equipment for executive staff
Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the Chairman are carried out seamlessly
Candidates must have a minimum of 5+ years hands on experience expediting business and personal projects in support of an Executive or Chairman in a complex organization
The ideal candidate must be highly flexible, stress tolerant and motivated, with an ability to work independently as well as in a team setting
Experience managing a highly changeable calendar with extreme tact and diplomacy is essential
This person must have the ability to quickly learn the organizational structure and the objectives of the team as well as dealing with complexity and ambiguity within a large matrixed organization
Excellent communication and interpersonal skills are required. Able to schedule and manage intricate domestic and international travel arrangements and anticipate all contingencies
The executive assistant must have experience serving as a liaison with 24/7 availability
Able to maintain confidentiality and professionalism at all times
Candidates must be well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects
Strong judgment, decision making, time management, and prioritizing skills
Must be energetic, positive, outgoing, and resourceful
Associates or Bachelor's degree preferred, minimum of 60 College credits required or military experience or technical/trade school certification

149

Am-gim Executive Administrative Assistant Resume Examples & Samples

Keep track of PPMs and subscription docs
Maintain and update databases with client information
Schedule and coordinate client meetings
Schedule and coordinate travel arrangements
Manage and distribute mail, Fedex, UPS etc…
Responsible for disseminating all OM materials to the P.B., London, clients and prospective clients
Coordinate picture taking effort of all new employees for pitchbooks
Maintain gift/entertainment database
Excellent PC skills (e.g., Word Processing, inputting/updating spreadsheets, creating organizational charts and other presentation skills. Must be highly proficient in Word, Excel and PowerPoint)
Significant client contact (via telephone) at senior management levels
Organized and demonstrates initiative-must be able to handle and prioritize multiple tasks simultaneously
Solution oriented and proactive
Excellent interpersonal and communication skills (both written and verbal)
Team oriented and willing

150

Executive Administrative Assistant Resume Examples & Samples

3+ Years of Administrative Experience Required
Proficient in MS Office Applications
Administrative Writing Skills
Reporting Skills
Scheduling; Time Management
Work Independently and Multi-Task on a Variety of Administrative Projects
People/Interpersonal Skills
Strong Organizational, Listening and Communication Skills; Attention to Detail
Experience in Coordinating Projects at/under Budget
Ability To Learn Quickly--Think Pro-Actively
Ability to Meet Project Deadlines and Maintain Flexibility With work Hours, As Required

151

Executive Administrative Assistant Resume Examples & Samples

5+ years of related Secretarial experience
Microsoft Office/Suite proficient (Excel, Word, PowerPoint) and have internet/WWW skills
Solid understanding of Hospital policies and practices
Strong time management and problem solving skills
Previous experience working within a Healthcare organization

152

Executive Administrative Assistant Resume Examples & Samples

Screens telephone calls, visitors, and letters; answers routine questions and furnishes information
Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment
Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations, etc
Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation
Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems
Desire to continuously learn as well as being a self starter
Management and processing of CARs, POs, and expenses
Ability to coordinate and project manage
Creates and maintains strong inter-departmental relationships
Proper maintenance of all department filing systems including both hard and soft types of files
Prepare, Sort and Distribute all outgoing/incoming mail; UPS; and FedEx
Prepare Excel, Word and PowerPoint documents as required
Possess a high level of confidentiality, honesty, and integrity in all matters
Regular, consistent and punctual attendance. Must be able to work nights and weekends, variable schedule(s) and overtime as necessary
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Excellent meeting and travel management skills
Excellent verbal and written communication skills including a pleasant telephone manner
Excellent customer service skills for both external and internal clients with a 'can do' approach to resolution
Excellent organizational and prioritization skills with the ability to manage competing demands and prioritize effectively
Excellent attention to detail and establishing priorities and meeting deadlines
Excellent problem solving and people skills
Proficiency with the use of standard office equipment including copiers, scanners, printers and fax equipment
Ability to work with little direct supervision and in team settings
5 plus years of work experience in a corporate space preferred
Knowledge of CIFA, Workshare, TyMetrix a plus
Ability to work will with others

153

Ccb-executive Administrative Assistant Resume Examples & Samples

Minimum 5 years administrative assistance experience to executive level management of a large company
Demonstrated experience creating presentations, spreadsheets, etc
Superior communication skills both written and oral
Responsive, flexible and reliable

154

Executive Administrative Assistant Resume Examples & Samples

5 years of experience providing high-level administrative support to an executive or senior management team at a fairly large organization, or equivalent applicable experience
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Access)
Ability to produce graphs and charts
Comfortable using formulas, V-lookups and pivot tables
Comfortable working independently
Experience using databases (Lotus Notes, SAP, SharePoint, etc.)
55 WPM accurate typing speed

155

Executive Administrative Assistant Resume Examples & Samples

Manage travel planning and expenses, prepare correspondence, manage shipments and manage meeting preparation for department directors
Plan and schedule meetings and meeting logistics including meeting technology
Order, organize and store equipment and office supplies
Maintain distribution lists, maintain headcount and organizational charts for the organization
Provide back up to other members of the admin team as needed
Manage department websites and sharepoints
Protect the Company and all Company information against unauthorized disclosure, eavesdropping and legal exposure
Prepare and distribute communications
Register, meet, and escort guests throughout the Atlanta Office Complex
Lead logistics for office space management
Identify, classify, maintain, and protect files, documentation and sensitive information consistent with record handling and retention requirements
Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet. This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases

156

Executive Administrative Assistant Resume Examples & Samples

College Degree or Business secretarial school training
7+ years of increasingly responsible administrative experience, with some college courses, including work in supporting an executive level manager
Demonstrated ability to interact at all levels of an organization
Excellent organizational and planning skills
Demonstrated ability to work under pressure in an international environment
Demonstrated ability to exercise independent judgment regarding company matters
Highly Proficient in Microsoft office suite (Word, PowerPoint, and Excel)
Proficiency with Lotus Notes

157

Executive Administrative Assistant Resume Examples & Samples

Coordinate internal/external meeting itineraries, schedules and calendars
Schedule meetings (often involving Global personnel), setting up and utilizing audio and WebEx technologies
Arrange foreign/domestic travel, visa/passport requirements, and Travel Expense Reports
Coordination of multiple travel requirements and business itineraries
Responsible for office organization including: maintaining office filing systems, managing incoming and outgoing mail, effectively handling e-mail correspondence and voicemail (monitoring for urgent e-mails and messages), copying, faxing
Ability to manage and maintain highly confidentiality electronic and written communication
Handle large volume of telephone and email communications, involving senior executives and secret /confidential information, both within the Company and externally
Handle department correspondence as required: responding to letters, emails and requests for information
Proofread and edit various documents
Provide high quality word processing and other documents including organizational charts, correspondence, Excel spread sheets and Power Point presentations
Ensure timely approval of requests including overtime, CPARS, Expense Reports and signature requests
Represent office in a professional manner on phone, e-mail, and in person
Interface effectively with employees at all levels including Senior Leadership, Global Ford Staff, External Associates, Administrative Staff
Coordinate details for all outside Boards
Consistent high quality and effective delivery of all day to day responsibilities
5+ years of related work experience as an Administrative Assistant including interfacing with Executive Offices
Strong verbal, written and interpersonal communications skills
High energy and exceptional customer/client orientation & mindset
Ability to adopt and embrace new methods, tools and processes
Ability to plan, prioritize and support multiple assignments and projects simultaneously
Proactive in resolving issues/concerns
Proficient in use of standard company software (Outlook, PowerPoint, Word, Excel)
Demonstrated and proficient use of Digital Worker tools

158

Executive Administrative Assistant Resume Examples & Samples

Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors’ review
Makes travel arrangements and completes detailed expense reports. Confirms meetings and create itineraries for trips
Maintains & tracks expenses vs. budget & reviews monthly with CMO
Creates & maintains organized office filing systems for supervisor & self
Works independently on specific projects as assigned
Prepares reports & analysis for key meetings. Key player in annual presentations
Maintains Business Continuity Plans for CRK
Facilitate new employee set-up
Maintains & orders all office supplies
7+ years’ experience as an administrative assistant
Detail oriented and highly organized with a desire to maintain schedule, filing systems and calendar
Excellent at handling changing priorities; multi-tasking
Proficient in handling international travel arrangements
Must possess exceptional interpersonal skills
Must be proactive and resourceful with all tasks
Strong knowledge of Excel, Word, PowerPoint and Concur
Must be flexible to work long hours or on the weekends when requested

159

Executive Administrative Assistant Resume Examples & Samples

Scope of duties will include all common administrative and clerical functions and responsibilities and may also include tenant relations, vendor and building insurance, helpdesk support, answering phones and updating directories, preparing correspondence and communications, assisting management with bills and payables, and assisting with budgets and monthly reports
Provide administrative support to Senior Executives
Performs usual administrative and clerical support functions including answering phones, greeting and assisting incoming clients, assisting tenants as directed, fielding complaints and issues and referring to the correct member of management, preparing correspondence, doing mailings and transmitting communications using various forms of media, maintaining tenant and building staff logs, calendaring of schedules and meetings, ordering supplies, maintaining files and records, inputting data and preparing reports on a computer
In compliance with budget and expenditure controls, will assist in processing accounts payable, process purchase orders and related paperwork, handling receipts, assisting with banking, review application of contracts and addendums as they relate to payments, review approved invoices and checks prior to payment, enter and code bills, and assist with tenant collections as needed
Assist in coordinating tenant move-ins or move-outs, including meeting with moving contractors to review rules and regulations, securing proper insurance certificates, advising tenant of restriction and ensuring in all ways possible that the moving procedure is trouble free. Assist Property Manager and Chief Engineer as requested, keeping them advised as to the status of the assignments and projects
Maintains various logs and information pertaining to the building, equipment, services, tenants, and clients and advising management of actions needed. Logs maintained include security, safety, maintenance, cleaning, equipment, reservation logs for the freight elevator and conference rooms, tenant directory, emergency procedures, and incident reports
A high school diploma or a General Equivalency Diploma (GED). College or university credits or degree in applicable discipline preferred
Must be able to work independently, multi-task and to prioritize work requests
A minimum of two (2) years of work experience in an administrative capacity. Experience with data entry, basic reporting, filing, answering phones, scheduling, and communications is a must
The candidate must be computer literate, including knowledge of word processing (Word), mail merge, scheduling (Outlook), spreadsheets (Excel) and other data base applications
Must be proficient in communicating at all levels in both oral and written form and competent at preparing professional, comprehensive memorandums, letters, reports, documents, files, etc
Understanding of general accounting and financing is a plus. Working knowledge of account payables, receivables, budgets, and expenditure control is also desired

160

Executive Administrative Assistant Resume Examples & Samples

Liaison and partner with Human Resources, corporate Communications, Public Relations and other business partners when needed
Provide support to other Finance executives with team events, activities and meetings
Other Job Duties
Serve as a go-to resource for executive and other staff members
Create and or modify PowerPoint presentations, reports, and other materials
Partner with Finance and Investor Relations in preparation for Board of Directors and other senior level meetings
Work closely with Human Resources on department wide activities, programs and processes
Other ad hoc projects as assigned

161

Executive Administrative Assistant Resume Examples & Samples

Must be proactive in meeting and exceeding the needs of leaders as well as handling confidential information
Efficient and savvy management of the senior executive's calendar, including planning and working effectively across multiple times zones
Perform general administrative duties including but not limited to answering multiple phone lines, scheduling and coordinating meetings/travel and other tasks as assigned
Anticipate executive's needs and proactively convene the appropriate people and resources to support them
Minimum of 5 years of experience in a senior administrative role required, with a minimum of 3+ years supporting a C-level executive
Prior experience with a broker/dealer and/or service center organization is considered a plus
High degree of professionalism and interpersonal skills
Requires excellent organizational and customer service skills
PC proficiency with exceptional knowledge of all Microsoft applications (Excel, Outlook, PowerPoint, Visio, Word) is required
Must have the ability to prioritize and work efficiently in a fast-paced, busy department
Strong organizational and customer service skills
Superior writing and editing abilities

162

Executive Administrative Assistant Resume Examples & Samples

Schedule and manage demanding calendars, while keeping the execs highly accessible
Interact daily with Executive Assistants across NVIDIA
Arrange and coordinate international and domestic travel, accommodations and all trip logistics
Create, plan, and execute and measure events and meetings for offsite conferences, all-hands, team building, trainings, staff meetings and more
Serve as the hands-on technical user of WebEx, videoconference, and conference calls
Reconcile invoices and complete expense reports
Manage the Purchase Order process
Interface with external vendors and finance to track invoices
Manage on-board logistics for new hires as it relates to equipment, space
Work with facilities for space planning
Develop an understanding of the department’s operations, culture, policies and procedures
Given the global nature of our business, this role requires evening and weekend calls or email

163

Executive Administrative Assistant Resume Examples & Samples

Manage and maintain the Vice President’s schedule/calendar by scheduling meetings, along with coordinating and assembling relevant meeting materials and prepare agendas as required
Coordinate domestic and international travel arrangements for the Vice President
Ability to organize incoming and outgoing information by mail, telephone, fax and internet
Support the administrative needs of other departments as necessary
Establish and maintain confidential files and records
Maintains working knowledge of safety policies and regulations to ensure duties of self and others are performed in a safe manner
Effectively communicate with internal/external senior executives
Drafts and prepares memos, correspondence, forms and other documents, materials and presentations, reviewing for accuracy and completeness prior to submission
Manage and complete special projects for Vice President and other departments as needed
Maintains high level of confidentiality and performs other needed duties as assigned
Five (5) plus years’ experience providing administrative support at the executive/managerial level
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Ability to communicate with colleagues at all levels of the company, outside venders, and customers both verbally and in writing
Must have the ability to adapt quickly to change, manage multiple priorities and multi-task in a fast-paced environment while remaining highly detail-oriented and demonstrating solid organization skills
Must be able to work independently and complete projects within the assigned deadlines
Must have the ability to work independently as well as in a team

164

Am-gwm Executive Administrative Assistant Resume Examples & Samples

Answering calls & prioritizing & directing inquiries
Assist in the administration, coordination and documentation of various meetings
Looking ahead at future meetings and deliverables, ensuring materials, actions outstanding and all documents are circulated ahead of time
Preparing presentations & materials & logistics
Assist with reports and presentations
On occasion may be asked to undertake research & information gathering as directed
Ability to manage multiple deliverables simultaneously and succeed in a fast paced environment
Self motivated, effective under pressure and ability to successfully prioritize tasks

165

Executive Administrative Assistant Resume Examples & Samples

Manage calendars ensuring scheduled meetings include detailed agendas and all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs and instructions for technology requirements are available)
Ensure timely and accurate expense report submittals. Balance corporate credit card statement monthly
Work independently with minimal direction for completing daily tasks
Assemble and edit presentations and materials for meetings
Assist with mail distribution, copier and printer maintenance and the ordering of office supplies
Work with senior leadership to manage communications
Assist in coordination and execution of special projects and assignments as required

166

Ccb-executive Administrative Assistant Resume Examples & Samples

Performing diverse tasks that reflect varying complexity, requiring judgment and experience to successfully accomplish tasks with limited direct supervision
Prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets
Calendar management – schedule, maintain, review and update rapidly changing meeting calendar with internal/external meetings and appointments, coordinate conference calls, schedule conference rooms to include TelePresence
Telephone coverage – screen calls, take messages and distribute in a timely and appropriate manner
Coordinate complex travel arrangements – e.g. air, hotel and ground transportation with the travel agency and prepare detailed itineraries plus ensure accuracy and timely delivery of plans/tickets to travelers
Coordinate weekly meeting including Jacksonville site to plan activities for both sites
Create and distribute monthly activity calendar
Manage general office needs such as department equipment, office supplies, etc
Assist with overflow, special projects and day-to-day tasks as needed
Prepare presentation materials as needed
Maintain accurate attendance records for supervisory personnel create requisitions for supplies and operate and maintain office machines
Adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
Exercise independent judgment, escalating serious or unique problems to higher levels

167

Executive Administrative Assistant Resume Examples & Samples

Use of Microsoft Word, Excel or PowerPoint to create a wide variety of materials (correspondence, reports, forms, records) from rough drafts or notes. Uses judgment to edit written work or to note missing or questionable data. May independently prepare correspondence
Maintains GM’s calendar, schedules appointments and meetings. Coordinate frequent executive travel arrangements and changes. This includes car service, airfare, hotel and various other elements of executive travel. Assist GM with maintaining venue’s event calendar (bookings, holds, etc) and distributing such information to necessary internal and external contacts
Screens telephone calls, e-mail and voice mail and takes appropriate action. Responds to routine telephone requests by researching information and conducting some analysis. Opens and prioritizes confidential and non-confidential mail and electronic communications. Responds or redirects as appropriate. Greet site visitors upon arrival. Resolves routine and non-routine problems based on knowledge of priorities, policies, procedures, or practices. Discreetly handles confidential information
Assist the GM with the mechanical function of arranging special events (venue tours, marketing presentations, corporate sponsor meetings, executive meetings, etc.)
Contract & File Management: Review legal contracts and other vendor agreements on behalf of the GM (with the guidance of AEG Legal) and oversee and/or make necessary revisions. Creates, organizes and maintains files. Creates, organizes and maintains files of event and transaction related documents
Supply orders: Orders departmental supplies and/or subscriptions, pay bills, and/or tracks expenses
Special projects that are assigned by executive
Miscellaneous administrative duties
Filing of documents
Any combination of education, training or experience that provides the required knowledge, skills and abilities. College degree in related field strongly preferred. Completion of paralegal studies and/or contract administration also strongly preferred, but not required
4 to 5 years of executive administrative experience in a large corporation preferred
Ability to read, listen and communicate effectively in English, both verbally and in writing
Ability to access and accurately input information using a moderately complex computer system
Proficient with Microsoft Office Products (Word, Excel, PowerPoint)
Able to type at least 60 w.p.m
Demonstrated experience interacting with executive management
Good organizational skills and attention to detail
Ability to think creatively, multi-task and to perform successfully in a very fast-paced environment
Able to maintain the confidentiality of highly sensitive information
Due to the cyclical nature of the entertainment industry, employees may be required to work varying schedules to reflect the business needs of the company. Upon employment, all employees are required to fully comply with AEG rules and regulations for the safe and efficient operation of company facilities. Employees who violate these rules and regulations will be subject to disciplinary action, up to and including termination of employment

168

Ccb-executive Administrative Assistant Resume Examples & Samples

Create expense reports that follow the outlined policies for reimbursement
Create and edit documents using Word, PowerPoint and Excel (content for documents will be provided by the team)
Manager Web Top creation including equipment purchases, desk setup and system access
Support new-hire onboarding within assigned teams
Demonstrated proficiency in role and application of software packages

169

Executive Administrative Assistant, Harry Resume Examples & Samples

Support the Host as the key communication point person in all aspects in the management of their office
Manage the Host’s day- to- day activities including balancing priorities, preparation of meeting materials, agendas, creative materials, research, notes, answering phones, composing correspondence and managing the Host’s work flow
Act as a representative and gatekeeper to the Host, interact professionally and diplomatically with high level Company executives, NBCU business units, filmmakers, talent, and employees on a global scale
Interact daily with the studio Communications team for all communications and press related events, accompany the Host to special events as needed
Efficiently respond to inquiries and effectively trouble shoot issues and concerns
Oversee and manage all special projects and presentations as needed
Represent the Host to his philanthropic organizations
Supervise administrative support on staff
Oversee complex travel itineraries
Minimum 3-5 years relevant experience supporting very visible creative executives or talent and overseeing their day-to-day activities
Thorough familiarity of the “who’s who of Hollywood” – film agents, agencies, writers, directors, actors, etc
Must be trustworthy and sensitive with confidential information
Must be efficient with popular technology
Must be flexible to be responsive after normal business hours and on weekends as needed
Willing and able to travel
Able to think globally, highly anticipatory, able to multi-task, and meet tight deadlines under pressure
Able to cultivate strong relationships both internally and externally
Thorough understanding of the TV/Film creative process

170

Executive Administrative Assistant Resume Examples & Samples

Managing the daily schedule of the Chief Marketing & Communications Officer/SVP, Global Strategy, scheduling departmental and one-on-one meetings, juggling priorities and relentless meeting requests and rescheduling with a cheerful demeanor. Plan division meetings and team building events. (50%)
Serve as ‘front office’ for the department, managing the administrative needs of the department and helping to set upbeat tone for the team. Assist with resource management and budget controls. (20%)
Arrange all travel for the department head and also any necessary travel assistance to rest of the team. (10%)
Manage the presentation needs, helping to compile PowerPoint decks and collecting clips and materials as necessary. (10%)
Help with general organization: keeping up with correspondence, keep notes on meetings and follow up as needed. (10%)

171

Executive Administrative Assistant Resume Examples & Samples

Support Directors of Marketing, Facilities, and Show with the following
Typing Skills: Ability to accurately type 0-30 words per minute
Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet
This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans

172

Executive Administrative Assistant Resume Examples & Samples

Handles the day-to-day administrative duties, prioritizes special projects, monitors deadlines, maintains manager's schedule, and follows up on projects and pending matters
Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. May prepare regular or monthly analyses for budget variance reports, sales reports, exception reports, tracking reports, et cetera
May type correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff
Receives and screens telephone calls, routes callers, takes messages, and answers questions relating to the unit's function
Composes letters and memoranda from verbal direction or knowledge of Company's policies, procedures, and functions. May initiate responses to correspondence for manager signature
May schedule and coordinate meetings and facilities which may include travel and lodging arrangements
May order office supplies and prepares and processes unit purchase requisitions and vendor invoices
Furnishes and obtains information for internal and external clients and/or contacts
Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Company
Handles or resolves matters which may develop in manager's absence
Associate's Degree or equivalent combination of training and experience
Five to seven years experience
Advanced administrative skills
Demonstrated ability to work on own initiative with little direction, to identify issues requiring attention, and to initiate projects
Experience interacting with all levels of executive officers
Advanced personal computer skills necessary for formatting reports, presentations, spreadsheets, graphics, et cetera
Mathematical skills, including compilation of statistics, balancing of figures
Office procedure knowledge, including typing, filing, answering telephones
Personal Computer skills, including Excel, PowerPoint, Word and Outlook

173

Executive Administrative Assistant Resume Examples & Samples

Support for SVP, Group CFO, 3 VP, Business Unit CFOs, & 1 Finance Director
Travel arrangements (includes air travel and hotel arrangements, ground transportation); ability to reach out to appropriate stakeholders on behalf of executives to determine logistics
Expense reports – compilation and processing
Calendar appointments (issue meeting invitations and resolve calendar conflicts across multiple executive calendars)
Meeting coordination – determine appropriate location, coordinate catering, prepare and distribute support materials and supplies, communicate logistics information to participants
General office support for finance team
Provide support for presentations, spreadsheets and other documents as required (includes preparation, proofreading, verification and assembly of documents
Compose correspondence as needed
Strong written communication skills, including word usage, spelling, punctuation, and grammar
Ability to quickly learn organizational structure, department operations and processes, corporate policies, corporate systems and organizational procedures
Serve as go-to person for other department personnel who may need assistance
Manage distribution lists and network of internal contacts at each Fiserv location
Prepare and proofread reports, meeting handouts and other materials as necessary
Make independent decisions regarding planning, organizing, and scheduling of work
Screen and route phone/email/mail inquiries and information to appropriate personnel
Ability to manage multiple tasks simultaneously and to meet deadlines
Ability to communicate professionally, both verbally and written, with a high level of confidence
7 to 10 years of experience, including experience supporting vice president-level
Highly flexible and adaptable
Team player with the ability to form relationships across all levels of the organization
Flexibility in a changing environment
Self- starter and ability to take initiative

174

AM GIM Executive Administrative Assistant Resume Examples & Samples

Supporting in the coordination & scheduling of internal, external and client meetings, travel & expenses
Excellent written and verbal communication skills, with ability to communicate clearly and effectively at all levels; both internally and with clients
Should be able to interpret requests, connect different sources of information together and be able to deliver results beyond the basic tasks
Strong proficiency in Microsoft products (Word, Excel &PowerPoint) utilizing the most recent versions
10+ years of experience supporting Senior Managing Director levels is a must

175

Ccb-executive Administrative Assistant Resume Examples & Samples

Administrative support for multiple executives
Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan telepresence meetings and conference calls, which may involve numerous time zones
Coordinate catering orders for internal meetings and month end meals
Provide back up support for submitting system access requests
Professional, refined profile with expertise in administrative or related functions (min 5 years preferred by not required) and proven ability to meet expectations with accurate and efficient delivery
Flexibility; ability to juggle multiple tasks; quick work style, and ability to focus and conduct business with few errors/misses
Proven excellent PC skills, highly proficient in all Microsoft Office applications and an additional flair for powerpoint presentations is a plus
Demonstrated experience with various JPMC systems
Proficient verbal and written communication skills; able to generate high quality emails and messages to individuals at all levels of the organization; proactive and polished manner
Strong sense of ownership, positive attitude and self-motivation, strong accountability

176

Am-gim Executive Administrative Assistant Resume Examples & Samples

Maintain logs of offering materials
Maintain/Update Bio/Photo database
Submit Gift and Entrainment Requests
Manage and distribute mail, Fedex, UPS etc
Manage the archiving of various files in Accutrac

177

Executive Administrative Assistant Resume Examples & Samples

Three to five years experience in a senior level support role in a large corporate environment
Excellent communication skills both written and verbal
Demonstrated ability to interact effectively with senior leadership as well as a variety of outside vendors, and internal and external customers
Must be able to coordinate multiple projects with deadlines and changing priorities
Technical requirements include superior computer skills with advanced knowledge of MS Word, Excel, and Visio, PowerPoint, mobile computing devices (i.e. Blackberry) and Outlook email and group scheduling
The preferred candidate must have initiative, decision making skills and the judgment to determine the correct action or approach in non-routine assignments and projects
A Bachelor’s Degree or related equivalent experience is preferred

178

AM GWM Executive Administrative Assistant Resume Examples & Samples

Minimum 5 years administrative experience to executive level management in a robust work environment
Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), MS Outlook, general comfort level with Internet/Intranet usage and the ability to learn proprietary software if necessary
Good judgment and problem solving skills

179

Executive Administrative Assistant Resume Examples & Samples

Organizes meetings, makes calendars visible for team, prepares presentations, prepares meeting agendas, produces meeting minutes, updates action plans, timelines, metrics and distributes and files records in accordance with document control process. Meeting minutes are accurate and capture all key points
Controls, files and updates related Department documentation, forms & processes per Magna, Cosma, CBAM, TS and ISO requirements. Follows up, tracks and supports TS and ISO requirements for the Department
Updates departmental KPIs and maintains all facility MAFACT electronic displays and boards. Updates are accurate and completed on time as per schedule
Schedules and organizes complex activities such as facility visitations, travel, specialized-training and department/company activities
Business Administration degree or equivalent work experience of a minimum of 5 years
Strong organizational, planning, written, and verbal communication skills with the ability to prioritize with a minimal level of direction. Take initiative
Demonstrate a maturity of judgment, leadership skills, attention to detail and exceptional organizational, listening, communication and presentation skills in all aspects of the job function
Must be able to interact effectively at all levels of the organization
Must be proficient in relevant computer software and program use with a minimum of an Intermediate Level (Microsoft Office, Visio, ERP systems, etc.)
Has a strong knowledge of TS and ISO requirements
Must maintain many internal/external contacts, be able to work within tight deadlines and have a sense of urgency in completing tasks
Able to appreciate and maintain the proper level of confidentiality, using discretion and tact
Must have a valid drivers license and have access to a vehicle on a regular basis

180

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support to executives and department staff
Manage all aspects of executive calendars on a daily basis, gathering any necessary information for preparation of meetings
Coordinate travel plans and complete expense reports utilizing proper Delphi processes and procedures
Compose, edit and type correspondence and presentations
Maintain confidentiality and security of office and data
Sort/filter/summarize incoming information/mail calls to optimize executives and staff time
Coordinate and manage work flows
Ensure global communications between staff and suppliers
2 to 5 years of experience supporting executives
40 H per week

181

Executive Administrative Assistant Resume Examples & Samples

Maintains and manages calendars in Outlook, including heavy coordination of travel arrangements and itineraries
Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership
Composes and types correspondence, memos, presentations, organizational charts, confidential materials, etc
Schedules and coordinates meetings, conference calls, and other executive events and provides the appropriate equipment/materials and provides hospitality services as needed in these meetings
Organizes, prioritizes, and summarizes the content of incoming materials, specially gathered information, special requests, and meetings
Prepares special or one-time reports, summarizes or replies to inquiries, and creates, maintains, and updates spreadsheets to support reporting and analysis for senior leader approval
The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary
Maintains manuals, policy and procedure files, etc., in applicable format
Assists in research, testing, and/or implementation of revised policies and procedures
Processes purchase requests for additional office supplies as needed
Minimum of 5-7 years supporting senior level colleagues
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable
Excellent customer service skills and exceptional attention to detail
Superior writing skills—grammar, punctuation, spelling and proofreading
Work independently with a variety of individuals and teams
Demonstrates strong organizational and time management skills
Models professional appearance and demeanor in a business casual environment
Demonstrates discretion on highly confidential matters
Individual with knowledge of the principles and practices within a technical/ professional discipline
Possesses advanced analytical, technical and problem-solving skills and abilities
Previous experience within the insurance or construction industry is a plus

182

Ccb-executive Administrative Assistant Resume Examples & Samples

Help support team of executive and internal communicators with travel and special projects. Work together with executive assistants of CCB CEOs and leadership team to help support complex meetings and events
Assist with booking, scheduling and managing of large-scale conference calls, webcasts, telepresence meetings and other technology-driven events
Support the team with event planning and implementation. Will be involved in all levels of tasks and assignments, including providing onsite event support

183

Executive Administrative Assistant Resume Examples & Samples

Schedule domestic/international travel arrangements to include air, hotel and ground transportation
Prepare basic PowerPoint and Excel documents
Manage phone coverage utilizing phone back-up procedures to ensure calls are answered
Respond to Company/ Department-related requests for information in principal’s absence
Compose correspondence (e.g., memos, e-mails, letters, responses to requests and inquiries) for own or principal signature
PowerPoint and Excel Document Skills: Ability to prepare basic PowerPoint and Excel documents
Knowledge Transfer: Ability to learn and train others on the use of Company-related or department-specific equipment and assets (i.e., transcription equipment, pagers, cell phones, databases, KO Need, Lotus Notes libraries). This includes the ability to present information in a logical manner and check for understanding to ensure transfer of knowledge and skills

184

Executive Administrative Assistant Resume Examples & Samples

Creates and modifies documents using Microsoft Office
Performs general clerical duties including managing calendars and maintaining hard copy and electronic filing system
Handle sensitive and complex inquiries and issues from internal and external sources
Assemble data and other information, for special reports, charts, summaries, and related documents
Create and view confidential documents and information
May be responsible for providing support to the business line staff in the areas of reporting, customer/business documentation, sales and service goals
May coordinate travel arrangements
Actively participate in community organizations and activities to project and sustain a favorable bank image in the community
2 - 3 years of general clerical or administrative experience required
Strong knowledge and experience working with Microsoft Office, Excel, Word, PowerPoint and Visio
Strong problem solving and decision-making skills
Ability to multi-task and work in a fast-paced environment while maintaining strong organizational skills

185

Executive Administrative Assistant Resume Examples & Samples

5+ years related experience
Professional level writing, grammar and spelling skills
Excellent communication skills and a professional phone etiquette
Demonstrated commitment to high levels of quality, with substantial attention to detail
Desire to help create a fun and productive culture, leveraging Ticketmaster’s focus on sports and music
Extraordinary team player and ability to thrive in a fast-paced, high-growth, entrepreneurial environment where quality, innovation, speed of decision making and execution are critical to organizational success
Committed to the success of the team – occasional evening email/text check-ins during peak events
Proven experience with Microsoft suite, with excellent PowerPoint skills

186

Executive Administrative Assistant Resume Examples & Samples

Track vacation, sick time and personal days for property employees
Prepare memos to retailers advising of changes, new stores, management updates, etc
Updating tenant and vendor certificates of insurance
General filing
Open and sort mail
Order office supplies, corporate handbooks, etc
Update cc: mail
Prepare conference call minutes, staff meeting minutes, etc
Mail accounts payable
Manage parking garage pass log and process transactions
Update the Energy Star program monthly
Maintain tenant contact list for corporate offices
Maintain weekly light report and call tenants for updates
Complete knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, Project and Outlook)
Ability to learn employer specific web-based, software systems

187

Executive Administrative Assistant Resume Examples & Samples

Provide high-level administration support by conducting research, handling information requests, and performing clerical functions
Manage and maintain manager’s schedules
Examine incoming memos, submissions and reports to determine level of importance
Screen callers and direct them to the appropriate staff
Coordinate and arrange meetings, special events and travel arrangements
Serve as an administrative liaison within and outside the company regarding issues related to business operations
Associate’s degree in business or related major or the equivalent combination of education and experience
A minimum of five years’ experience in an assistant role or similar position
Proficient with the use of personal computers and Microsoft Office Suite for word processing, spreadsheets and presentation applications
Communication and interpersonal skills including the ability to work with all levels of an organization; ability to work as a member of a team
Ability to apply judgment in determining the criticality of a request and forward request to resource to be addressed
Excellent organization and planning skills
Ability to handle multiple tasks-and time-sensitive projects

188

Executive Administrative Assistant Resume Examples & Samples

Support for SVP Travel arrangements (includes air travel and hotel arrangements, ground transportation); ability to reach out to appropriate stakeholders on behalf of executives to determine logistics
General office support Provide support for presentations, spreadsheets and other documents as required (includes preparation, proofreading, verification and assembly of documents
Compose correspondence as needed. Strong written communication skills, including word usage, spelling, punctuation, and grammar
Support in presentation development, design, proofing for internal and client facing presentations – excellent MS PowerPoint skills
Screen and route phone/email/mail inquiries and information to appropriate personnel. Coordinate group functions as needed
Attend staff meetings, take notes and follow up on action items
Strong Microsoft PowerPoint, Excel, Word and Visio skills

189

Executive Administrative Assistant Resume Examples & Samples

Provide phone coverage, mail distribution, calendar management and email support
Manage the development of domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.)
Manage all T&E expense management activities for their principles (expense reporting, tracking, journal vouchers, reporting, etc.)
Manage the logistics planning, coordination and execution of small, medium and large events (meetings, celebrations, town halls, community service, training, internal and external best practice/benchmarking sessions, etc.). This is inclusive of (space acquisition, pricing/fee negotiation, AV, global technology connections, food service, room set up, etc.)
Handle new hire orientation and associate transition process including office space, equipment, tools, schedules, etc
Compose, proofread and edit complex and sensitive word documents, spreadsheets, mailings, binders and presentations as requested
Coordinate and collaborate with Finance to prepare, track and process invoices
Assist in the planning, execution and support of projects based on client needs/demands
Provide back-up support to and work as part of a small team with the other Admin Assistants in CPS to ensure adequate coverage due to capacity constraints, vacations, work flow, unexpected out-of-office occurrences, etc
Develop and maintain document tracking and filing systems (paper and electronic) to ensure the relevant storage of and access to information. Maintain “tickler” files to ensure principals have all relevant and required meeting materials
Identify, classify, maintain and protect files, documentation and sensitive information consistent with record handling and retention requirements
Data and Systems: Possess the knowledge and skills required to access and collect data via Company approved technologies/databases or the internet. This includes the ability to complete electronic forms, produce reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
Technology/ Tools: Advanced knowledge of Microsoft Word, PowerPoint, Excel, and Outlook. Working knowledge of specialized databases, systems, and communication mechanisms (KO Buy, Concur Travel Management, Flex time, E-Time, Link, SAP, etc.)
Communication Skills and Business Etiquette: The ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport. This includes the ability to be diplomatic and tactful, demonstrate appropriate behavior, and maintain composure in negative circumstances
Reporting and Analytics: Ability to use spreadsheets, develop formulas, and prepare analysis and reports

190

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support to executives, including but not limited to: Plan meetings and coordinate the agenda, calendar management, managing incoming calls, making and managing custom travel arrangements, processing expense reports, preparing correspondence, greeting visitors, planning group meetings/events, and file management
Build and sustain relationships with audit clients across all levels of the company
Apply business acumen, including planning and analytical skills, in all aspects of the job
Develop project plans and timelines for various projects. Conduct research and prepare recommendations and reports
Set priorities to meet goals timely by creating efficient systems and procedures
Manage and maintain confidential/sensitive information and matters
Prepare, proofread, verify, and assemble information for reports and compose correspondence to include PowerPoint decks, handouts, and presentations
Assist with planning and coordinating meetings on and off-site, including scheduling rooms/locations; making arrangements for food/beverage; coordinating logistics such as place/name tags, collateral dissemination, and A/V setup; and greeting and directing attendees
Schedule, coordinate, and initiate conference calls and WebEx presentations
Provide necessary metrics for monthly management team meetings and develop appropriate presentations
When information is supplied, create and maintain (and when applicable consolidate) sales reports, revenue and expense forecasts, status reports, financial models, power point roadmaps and other items as necessary
Bachelor’s Degree in Business Administration or other related area
10+ years of administrative support experience, at least 7 of which were spent supporting at VP/SVP level or higher
Experience in executive administrative support for a Sales, Marketing, Product Management Company or the financial services sector
Executive administrative experience with a Fortune 500 company
Demonstrated ability to solve problems while exhibiting sound judgment
Polished and professional presentation and communication style; capable of communicating complex content in a succinct manner in-person, over the phone, and through written correspondence
Demonstrated ability to maintain calendar in multiple time zones
Strong administrative background, extensive knowledge and superior proficiency in Microsoft Outlook, Word, PowerPoint, Excel, and ECRM
Demonstrated dependability, sense of urgency and keen attention to detail
Superior ability to manage the workflow of multiple tasks simultaneously
Demonstrated ability to effectively interact with senior management
Ability to take on ad hoc projects while maintaining workflow and administrative support
Excellent verbal and written skills with strong attention to detail
Naturally highly responsive with excellent follow-up and follow-through skills
Well-organized desktop and filing systems
Ability to work well under pressure, remaining flexible and adaptable to the environment and business demands
Demonstrated ability to work with little or no direction and to independent drive tasks in anticipation of executive level needs

191

Executive Administrative Assistant Resume Examples & Samples

Manage all Executive support including high volume calendar activity and expense management and special projects
Professional interaction with both internal and external executives and assistants to coordinate high level and confidential meetings
Exercise independent judgment to make administrative decisions and take action in the executive's absence
Participation in and support of HR-related projects as requested
Project management responsibilities will be assigned. You will lead and participate in these projects

192

Executive Administrative Assistant Resume Examples & Samples

Strong verbal and written communication skills and ability to handle multiple priorities
Must be able to adapt to change in a dynamic environment
Strong customer orientation and interactive team player
Ability to prioritize and respond in a fast paced environment and adjust to peaks/interruptions with a positive attitude and professionalism

193

Executive Administrative Assistant Resume Examples & Samples

Minimum of 3 years’ experience providing support at high level
Very strong written communication skills
Initiative
Confidentiality
Team member

194

Executive Administrative Assistant Resume Examples & Samples

Professional communication and attire
Ability to maintain strict confidentiality on highly sensitive matters
Keen ability to work independently and multi-task on a variety of administrative projects
Exceptional ability to meet project deadlines and maintain flexibility with work hours as required
5+ years of experience in automated office environment required
5+ years demonstrated experience in an Executive Administrative Assistant role
Experience supporting a high level Executive highly preferred
Demonstrated experience in coordinating projects
Prior SAP and MS Project work experience preferred

195

Executive Administrative Assistant Resume Examples & Samples

Associates or four year degree required
A minimum of five years of administrative work experience, ideally working in a corporate or association government relations office
Demonstrated time management skills to meet short deadlines and manage multiple projects with varying deadlines
Advanced Proficiency in Microsoft applications (Outlook, Excel, Word and PowerPoint) is required
Proficiency with invoicing and expense report processing (SAP) and SharePoint desired
Strong verbal and written interpersonal communication skills
The ability to adapt to handle multiple priorities in a rapidly changing environment. Must be a team player
Demonstrated integrity and commitment to the highest ethical standards and personal values
Self-motivation and initiative to prioritize work with minimal supervision
Demonstrated attention to detail, strong time management capabilities and organizational skills
Ability to exercise discretion and judgment while working with confidential materials
Leadership qualities as recognized in One K-C behaviors, including the ability to build trust, continuously improve, win consistently, think customer, make decisions and build talent

196

Executive Administrative Assistant Resume Examples & Samples

Minimum High School diploma require
A minimum of 10 years of advanced administrative and/or related experience is required
In depth experience in supporting an international level executive (implications for visa) required
Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required
Very strong organizational skills, excellent judgment and reasoning abilities, able to solve problems proactively and with independent discretion, exemplary customer service skills, flexibility, ability to handle multiple tasks and priorities simultaneously, and the ability to work with independence and minimal supervision, exceptional interpersonal skills and ability to work cooperatively and collaboratively with others, including other Executive admins required
Present in a professional manner at all times; be detail-oriented, thorough and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast paced environment required
Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required
Strong computer skills and experience in productivity and portal technology systems to effectively handle Ariba, Sharepoint, Workday, OurSource, Concur and Gxrs expense reporting processes required
This position will be based in Skillman, NJ and will require the ability to travel to Ft. Washington is, along with other local locations.Administration

197

Executive Administrative Assistant Resume Examples & Samples

50% Group Logistics & Communication
25% Individual Logistics
Minimum 5 years of administrative experience supporting executive leadership
Strong Microsoft Office skills with high proficiency in Outlook, Word, OneNote, PowerPoint
Experience working with employees at all levels of the organization, including senior leaders, external customers and guests
Serve as first point of contact for leadership team, ability to serve as their ambassador in some situations
Ability to work independently and prioritize multiple priorities
Ability to work and learn in an environment of high change with a positive attitude
Demonstrated strong problem-solving and analytical skills with ability to execute
Excellent communication and presentation skills, both verbal and written, within all levels of the organization
Ability to travel up to 10% for leadership team meetings

198

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support to senior-level executives
Act as a project manager for special projects, at the request of the executives and/or their direct reports, which may include planning and coordinating multiple presentations and disseminating information
Act as liaison with other departments and outside agencies; including executive-level staff
Perform advanced word processing, graphics, spreadsheets, database, and presentations

199

Asset Management GIM Executive Administrative Assistant Resume Examples & Samples

Book domestic and international travel arrangements and organize itineraries
Send out weekly Team Meeting agendas and handouts
Track vacation and time off for team
Order supplies and business cards
Manage the teams’ special budget
Plan team events
Strong Technical skills – hardware and software
Absolute discretion when dealing with confidential matters

200

Executive Administrative Assistant Resume Examples & Samples

Answers telephone and routine questions; forwards calls to appropriate partners and staff
Schedules appointments and coordinates appointment calendars for partners; makes travel and catering arrangements as required
Arranges for meetings and conferences and may take notes
Receives, reads and distributes mail to partners
Type correspondence for partners, directors and managers
Inputs timesheets and expenses as requested
Maintain and update due date list for partners, directors and managers including their outlook calendar
Prepares proposals and audit presentations; including PowerPoint presentations
Assist with billing, invoices, and credit card usage/reconciliation
Complies and prints reports for partners for billing review, realization and utilization, chargeable hours and other reports as requested
Maintains correspondence files
Performs statistical typing of audit reports, financial statements and foot of each
Prepares outgoing mail, including courier and overnight services
Interaction and scheduling with clients
Performs various projects as assigned
Minimum of three years of Executive Administrative Assistant experience
Advanced in MS Office (Word, Outlook, and Excel)
Ability to prioritize and juggle multi responsibilities
Highly organized and flexible to changes

201

Executive Administrative Assistant Resume Examples & Samples

Support the Vice President, Total Rewards
Manage a complex calendar, organizing and arranging meetings and schedules, at times coordinating across multiple time zones
Plan, compose, research, analyze and coordinate special projects and follow-up
Organize and maintain department and Board of Directors files, including correspondence, records, etc., following up on pending matters
Prepare detailed expense reports and accurately reconcile corporate credit card bills
Manage departmental purchasing and budgets
Answer and screen telephone calls
Create executive PowerPoint presentations
Maintain Board, customer and employee confidence and protect operations by keeping information confidential
Utilize Oracle to invoice, set up new suppliers, prepare purchase requisitions, purchase orders, receive on purchase orders and submit for payment
Review all mail, email, and documents requiring attention or signature
In the leader’s absence, handle all communications with the direct reports and others. Answer all questions independently when able and assure the keader receives a record of all actions
Assist members of the Total Rewards senior staff where needed including travel arrangements and expense reporting
Minimum 7 years of experience as an Administrative Assistant supporting executives

202

Executive Administrative Assistant Resume Examples & Samples

Coordinating travel and meeting arrangements for all team meetings, including advance coordination of logistics with other executives participating in the meetings
Organize and maintain department files, including correspondence, records, etc., following up on pending matters
Create and edit PowerPoint presentations
Excellent PC skills utilizing the full suite of Microsoft Office products. Proficient PowerPoint and Excel skills required
Demonstrated track record of interacting with all levels of management, staff, other administrative assistants and outside contacts in a discreet, courteous and professional manner
Ability to handle sensitive and confidential information as well as work effectively and accurately under pressure
Ability to multi-task with minimal supervision
High school diploma is required; associate’s or bachelor’s degree is preferred

203

Executive Administrative Assistant Resume Examples & Samples

Design and format reports, forms, correspondence, utilizing the firm’s standard and highest possible quality orientation. Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word (including Mail Merger) and PowerPoint
Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative
Open, sort, review and organize incoming/outgoing mail and correspondence. Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary
Prepare complex and confidential letters, technical memorandums and reports for professional and managerial staff review and action
Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner
Works autonomously to manage projects and maintain communication with interested parties
Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required
Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices
Position Location: Northbrook, IL
Excellent written, verbal and listening communication skills using pleasant interpersonal skills
Prefer 7-10 years of prior experience supporting a large team or executive

204

Executive Administrative Assistant Resume Examples & Samples

Prepares confidential correspondence and maintains classified files
Performs other high level administrative functions, including receiving visitors, scheduling appointments, and making travel arrangements
Works with general supervision; effectively deals with competing demands and multiple priorities
5 years work experience
Advanced computer skills preferred

205

Corp Executive, Administrative Assistant Resume Examples & Samples

Responsible for the daily schedule of one Managing Director
Provide backup support to executive assistants with various projects and calendar/phone coverage
Provide backup support to other Managing Directors on the team as needed
Support ad hoc projects as needed across the team
Assist in maintaining busy calendars, schedule meetings, ensure team arrives to meetings on time
Meet and greet visitors and clients, answering phones and taking messages, coordinating conference rooms, audio/visual requirements, and meal arrangements
Manage domestic & some international travel utilizing our on-line booking system Concur
Handle a broad range of duties from day to day operational activities to scheduling meetings and correspondence with other teams and their assistants
Assist in PowerPoint presentation and excel spreadsheets preparation
Provide core administrative support such as faxing, filing, scanning and copying
Provide reciprocal coverage to other assistants
Strong analytical, interpersonal and communication skills (both written and verbal)
Minimum five years of corporate administrative experience in roles that interfaced with external clients and executive management
College degree preferred or equivalent experience
Must have superior skills in MS Word, Excel, Outlook and proficiency knowledge in PowerPoint
Excellent organizational skills with strong attention to detail
High energy level and ability to perform in a fast paced environment under highly demanding conditions

206

Brokerage Executive Administrative Assistant Resume Examples & Samples

Provide a wide variety of administration support services to the Brokerage President
Use independent judgment to plan, prioritize, and organize diversified workload and recommend changes in office practices or procedures
Makes minor to moderately complex administrative decisions requiring broad knowledge and understanding of policies and personnel
Prepares routine and non-routine confidential correspondence, memoranda, presentations, reports, and handouts for meetings
Maintain Organizational Chart and Strategic Planning objectives
Manage telephone calls, schedule appointments, conference calls, and meetings
Maintain Outlook and assist with managing e-mail
Manage all travel, travel itineraries and travel related expenses
Assist with the administration of Brokerage and other corporate officers as needed
Excellent customer service skills; ability to handle sensitive issues and customer complaints with tact and professionalism
Ability to prioritize and organize a diversified workload, and recommend changes in office practices or proceduresStrong interpersonal skills including the ability to work with associates at all levels including executive management and the Board of Directors
Strong organizational skills and ability to deal with multiple tasks and meet deadlines
Excellent problem solving and decision making skills
Proficient in the use of Microsoft Excel, Word, PowerPoint, Outlook, Visio, PDF, Internet Explorer and Social Media Channels
Must be able to maintain a high degree of confidentiality
Quick and accurate typing/data entry skills
Ability to handle multiple tasks and work in a fast paced environment
Foster company success through a professional appearance, being courteous to customers and all Scottrade associates and by having a positive attitude
High School diploma or equivalent combination of education and experience required
10+ years of administrative assistant experience required
Experience supporting executive level preferred

207

Executive Administrative Assistant Resume Examples & Samples

Bachelor 's degree
Project and event management skills
Ability to prioritize and communicate priorities
Google collaboration tools experience (mail, calendar, sheets, etc.)

208

Executive Administrative Assistant Resume Examples & Samples

This position requires a high sense of urgency and excellent phone manner in dealing with top level internal management, members of the Board and board members of numerous outside organizations
Support the preparation of presentations for major and cross-functional meetings, networking and gathering necessary data to complete the task
Lead the coordination of management meetings, meeting arrangements and planning
Coordinate travel arrangements, which could include coordination of the same for visiting senior management
Manages internal and external correspondence as necessary with the ability to act independently
Maintain effective relationships with multiple internal/external employees as well as external clients
Provides secretarial support including preparation of T&E reports, check of Amex statements, scan and file of correspondence
Minimum 5 years of administrative experience supporting Senior Level Executives
This position requires use of information or access to hardware which is subject to the International Traffic in Arms Regulations (ITAR). All applicants must be U.S. persons within the meaning of ITAR. ITAR defines a U.S. person as a U.S. Citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’), Political Asylee, or Refugee
No relocation benefit is offered for this position. Only candidates currently residing within a 50 mile radius of Irvine, CA will be considered
Associates degree preferred
Very effective in dealing with people at all levels of the organization as well as external contacts; customers, suppliers, etc
Highly flexible and proactive in approach in order to perform a variety of important sometimes urgent, confidential, and complex tasks with constantly changing priorities

209

Defense Executive Administrative Assistant Resume Examples & Samples

Basic computer skills to assist with performing word processing, spreadsheet management, and conducting internet research Understanding of DoD policies and regulations
Ability to work at the highest level while maintaining a positive/optimistic attitude in a fast-paced, deadline-driven office environment, frequently completing short-notice tasking
Experience with Department of Defense procedures and working environment
Knowledge of proper protocol and etiquette associated in dealing with top government executives
Ability to work independently, with minimal direction, applying analytical skills, knowledge and experience to handle non-routine and moderately complex to complex occurring events
General Knowledge of Office of the Secretary of Defense (OSD) Policy functions and missions
Prior US military service

210

Executive Administrative Assistant Resume Examples & Samples

Performing executive assistant duties for the EVP/Deputy General Counsel and other attorneys, as requested
Assisting with the preparation of all board materials and serving as a primary contact for dissemination of materials to board members
Supporting the event planning needs for all board meetings, including support of and coordination with LPL’s Corporate Events Department
Utilizing a document management system for document preparation, filing and retrieval
Multi-tasking and processing flow of work assigned
Ensuring work is complete, accurate and timely
Handling contact with directors and outside counsel in a professional and courteous manner
Word processing of correspondence and legal documents
Managing attorneys’ calendars
Making travel arrangements and preparing related expense reports
Knowledge of legal terminology and general office procedures in a legal department is considered a plus
Familiarity with an electronic document management system is considered a plus
Strong computer skills including use of Microsoft Office, Outlook, Microsoft Word, Excel and Powerpoint. Familiarity with web based software including Serengeti (e-billing); iManage (document management); Ariba (procurement); and Concur (expense)
Strong written and verbal communications skills including correct punctuation, spelling and grammar
Organization and use of records and files

211

Executive Administrative Assistant Resume Examples & Samples

Minimum of 2 + years Administrative work experience
High School Diploma/GED required. Bachelor Degree preferred
Strong knowledge of Microsoft products (Word, Excel, PowerPoint)
Ability to take notes while participating in meetings
Mastery at conflict resolution
Display highest level of integrity when dealing with internal & external customers
Handling multiple projects and prioritizing are essential to the success of the job
Professional written and verbal communication skills are essential
10-15% Travel maybe required into the DC Area

212

Executive Administrative Assistant Resume Examples & Samples

Personally greeting all internal/external guests, offering support and directing enquiries
Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the General Manager’s office
Complete and circulate meeting minutes as required
At least 3-5 years previous experience in an administrative role required
Previous support of Executive Level leader preferred
Previous hotel experience preferred
Excellent communication and organizational skills

213

Executive Administrative Assistant Resume Examples & Samples

Schedule and arrange all appointments for the GM
Handle all incoming web-site comments/inquiries
Compose correspondence for the GM, such as welcome letters, guest follow-up letters, etc
Assist the GM in his/her public service role by keeping files up-to-date for the various committees and boards he/she participates on
Support internal hotel projects, tracking necessary action and updating reports as progress is made (ie. annual budget, strategic plan etc.)
Keep the filing system up-to-date
Maintain trace files and bring forward daily items to act on appropriate tasks
Handle all office administration duties such as mail, phones, photocopying, office supplies
Schedule Executive Committee meetings, take and distribute minutes, and arrange/attend sub-committee meetings as required
Make travel arrangements as required
Assist with and support staff events as appropriate, such as leadership meetings, executive advance, staff receptions, etc
Assist with guest responses received via JD Power and corporate office
Minimum of 3 years executive administration experience, preferably within a hotel environment
Ability to prioritize and meet deadlines in a fast-paced environment
Team player with strong initiative and self direction
Must be able to type a minimum of 50 wpm
Computer literacy a must, with a strong knowledge of WordPerfect 6.0, Excel, Word, Outlook and PowerPoint

214

Executive Administrative Assistant Resume Examples & Samples

At least 4 years of progressive hotel experience; or a 4 year college degree and at least 2 year of related experience; or a 2 year college degree and 3 or more years of related experience
Must be skilled in Windows and Microsoft Office with a high proficiency in Word and Excel
Must have a valid driver’s license in the applicable state

215

Executive Administrative Assistant Resume Examples & Samples

Manages complex schedules and coordinate internal and external meetings utilizing multiple calendars, often balancing very strict time demands, and anticipating problems and conflicts in advance
Demonstrates the ability to perform responsibilities in a professional manner and maintain confidences in working with high-level executives and leadership
Coordinates travel schedules and arrangements, collects required travel documentation; Prepares and processes expense reports; Ensures the timely processing of expenses for payment to Corporate credit card
Ensures that the executives are provided with timely, accurate information and documentation for meetings and presentations
Interacts with a variety of people including internal leadership, executives, and high level representatives of external organizations
Prepares agendas and schedules executive meetings. May attend executive meetings; take and publish meeting minutes, and track action items
Maintains an organized system of tracking, monitoring and prioritizing tasks and projects
Prepares communications, emails, letters, and memoranda as needed
Performs basic administrative tasks, e.g. photocopying, filing, faxing
Oversees conference room bookings
Handles an extremely heavy volume of phone calls
Performs special projects and assignments as directed
Maintains contact lists and meeting attendee email groups
Maintains proper recordkeeping and filing system for all work

216

Executive Administrative Assistant Resume Examples & Samples

70% - Provides direct support to corporate executives, to include a wide variety of administrative and clerical functions. Responsible for the administration of calendars, meeting coordination, appointment scheduling, telephone coverage, travel planning, preparation of correspondence, expense reporting/reimbursement. Prepares sensitive or complex documents and forms; creates detailed graphics presentations, charts and spreadsheets. Plans and organizes work and develops procedures to meet requirements. Developing knowledge of the practices and procedures of the Company is essential
10% - Provides receptionist duties as required when visitors are scheduled. May be more than 10% at times
10% - Performs non-routine assignments including responding to inquiries, solving problems and locating and summarizing information
5% - Prepares and maintains sensitive and confidential files and records
5% - Prepares, types and proofreads reports and memos

217

Executive Administrative Assistant Resume Examples & Samples

Perform administrative assignments at senior-level, including but not limited to
Must be a polished professional who provides exceptional customer service
Able to routinely handle confidential and sensitive information
Must exercise solid judgment, and perform as a team player when executing his/her duties
Excellent interpersonal skills and a positive demeanor in order to interact at all levels of influence both internal and external to Thales
Advanced skills in MS Office including Outlook, Word, Excel, and PowerPoint
Superb verbal and written communications skills
Detail oriented, highly organized and able to multitask
Experience using Concur for business travel management is desirable
Experience in an international and/or complex matrixed business environment is desirable
AA/AS Degree required; BS/BA Degree preferred
5+ years of administrative support. Executive admin. experience preferred

218

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support to the President of Palladian Partners
Support our Contract Administration Team with administrative and operational tasks
Assists in preparation of presentations, proposals and reports
Creates, reviews, and briefs various administrative and operational reports on a weekly, monthly, or quarterly basis
Project tracking and reporting for day-to-day activities
Maintaining contract files
Maintaining, organizing, and prioritizing President’s calendar and schedule
Coordinating arrangements for meetings, conferences and other group activities
Processing travel reimbursements in accordance with Federal travel regulations
Assist the leadership as needed
Bachelor's degree with 2+ years’ administrative experience
Strong knowledge of Microsoft Word, Access, PowerPoint and Excel required
Must be detail oriented and have excellent organizational, interpersonal, written and verbal communication skills
Ability to work comfortably under pressure and prioritize multiple work responsibilities, with competing demands, while maintaining confidentiality and professionalism
Working with a high level of discretion and judgement in providing wide-ranging executive assistance and project management support
Excellent oral and written communications skills and facility with collaborating as part of large teams
Anticipates problems ahead of time and takes a proactive approach towards solving them or reporting them to a supervisor
Laser-sharp attention to detail and accuracy
Exceptional time management and organization skills
Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks
Ability to initiate and complete tasks with minimum supervision

219

Executive Administrative Assistant Resume Examples & Samples

Provide general administrative assistance and organization including but not limited to answering phones, scheduling meetings, distributing mail, filing, copying, faxing, scanning, data entry, escorting visitors, sending email or written correspondence
Coordinate and facilitate numerous onsite and offsite meetings, conference calls, and video conferences with external business partners, to include bankers, ratings agency analysts, and other third party stakeholders
Manage and coordinate the SVP Commercial IT calendar
Coordinate signing of documents
Prepare presentations and other reports as required
Interact with internal personnel and external business contacts
Create and/or update departmental correspondence, financial spreadsheets, and presentations
Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources
Administer and maintain corporate credit cards
Research and compile information from the Internet for routine and special projects
Create and distribute minutes for various meetings
Communicate with employees and management of all levels, including external customers
Maintain attendance records and vacation schedule
Manage ordering of department office supplies and manages the budget for same
Coordinate and maintain emergency contact lists for department and BCP purposes
Assist department heads and Associates with MS Office applications and presentations
Prepares and distributes all department reports
Maintains the Group site on the Thread
Supports all Group community service initiatives
5-8 years of experience as an Administrative Assistant

220

Executive Administrative Assistant Resume Examples & Samples

Support with use of Ericsson administrative tools & other general tools
Support management
Network and communicate with other assistants within and outside the organization
Plan and organize internal and external e.g. events, meetings, workshops, trainings
Position Qualification

221

Executive Administrative Assistant Resume Examples & Samples

Provide administrative support by coordinating the administrative functions for multiple executive leaders
Create and maintain spreadsheets, presentation materials and corporate presentations
Scheduling meetings and managing calendars and appointments considering the preferences established by the executives
Organize meetings and create and assemble materials & make all arrangements for client meetings, townhalls, review meetings etc.- oversee Executive’s schedule as requested
Screen telephone calls and incomings mails and respond promptly to correspondence
Make all travel arrangements, both domestic and international, including ground transportation and hotel accommodations considering the preferences established by the executives and company policy
Complete Executive expense reports following company policy
Other duties if and when required
Minimum 8 years of executive administrative experience (including providing administrative support to a group of individuals, scheduling meetings, screening correspondence and phone calls)
Advanced Word, Excel and Powerpoint skills, including but not limited to creating and maintaining spreadsheets and presentations including data graphs
Must have ability to multi-task and balance the priorities of the executives to support
Must be professional, proactive, efficient, dependable and confidential
Ability to learn, understand preferences and work independently – become able to anticipate the standard needs of the executives with regard to scheduling meetings, handling correspondence, booking travel and keeping the Executive’s administrative needs running with little intervention from the executive
Ability to work across multi time zones, supporting heavy international travel of assigned executives
Ability to set and meet deadlines
Demonstrated professionalism and interfacing with external clients
Ability to work at all levels in the organization including external client executives
Ability to interface with clients in sales meeting and functions

222

Executive Administrative Assistant Resume Examples & Samples

A minimum of a High School diploma is required
An Associate's degree is preferred
A minimum of 8 years of administrative experience is required
Proficient computer skills in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required
Excellent verbal and written communication skills, with exceptional interpersonal skills are required
Sense of urgency required while maintaining a high degree of professionalism is required
Ability to manage complexity, and have project management skills is required
The ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required
Strong organizational skills are required
Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
May require less than 20% travel
A high aptitude of technical skills in navigating through various systems/platforms are required. (OurSource, Ariba, Concur, gXrs WebEx, Global Connect, Sharepoint sites, etc)
Experience working with accounts payable systems, travel systems, and expense reporting systems are required

223

Executive Administrative Assistant Resume Examples & Samples

Compiling and developing PowerPoint presentations
Phones/ Filing / Xeroxing/ Faxing
Manage SVP & CIO’s schedule and appointments
Communicate with direct reports including VP level, directors, and managers for various requirements and maintain confidentiality as necessary
Coordinate deliveries, both interoffice and shipping via FEDEX (both domestic & international)
Maintain various lists & reports
Call in visitor passes as needed
Order office supplies thru through procurement ticketing system
Share responsibilities with other assistants, in their absence
Coordinate employee desk and office moves
On-board and off-board employees/consultants with appropriate forms
Coordinate travel and file expense reports
Manage team vacation/personal day calendar
Create requisitions for software, hardware, consulting, maintenance, etc
Process invoices send for payment
Create New Vendor requests for PO creation
Coordinate team building and other events
Coordinate team meetings and logistics (A/V, room scheduling, etc.)
Create IT Help Desk tickets for new hardware installation or repair (computers, printers, cables, phones, blackberries, etc.)
Manage Distribution Lists for team
Order VPN (Remote Access) tokens
Minimum 2 years related experience as an Administrative Assistant or related field
Thorough knowledge of MS Excel, Word and PowerPoint
Excellent verbal/written communication skills, organizational skills, multi-tasking and time management skills
Ability to effectively communicate with all levels of management

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Executive Administrative Assistant Resume Examples & Samples

Manage consultant(s) calendar; schedule meetings. Arrange travel for consultant(s); manage expense reimbursement for clients; complete time entry weekly. Process and/or coordinate completion of expense reports in a timely manner; handle monthly client invoicing (WebCAS), and client marketing information (Salesforce)
Establish, maintain and manage client subject files, personal working files and legal plan documents as applicable. Coordinate production of documents using available resources. Provide peer review of documents before final production/distribution to ensure quality control of final product
Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards
Adhere to best practices and expense control (i.e., travel rates, office supplies, catering, vendors, etc.). Contribute to accurate client/project budget management through accurate and prompt time entry
Manage outgoing mail, overnight shipments and other deliveries to clients, vendors or internal recipients
Assist team with a variety of administrative tasks as assigned. Provide back-up AA support within and outside of business area as needed
High School Diploma required; AA or BA degrees preferred
3-5 years of administrative assistant experience, preferably in a consulting environment or professional service industry
Proficiency in Microsoft Office, with intermediate level expertise in Word, Excel and PowerPoint
Exceptional interpersonal, organizational, business communication and time management skills
Strong attention to detail and follow-up skills
Ability to work well under pressure, multi-task, and work efficiently against deadlines
Demonstrated problem solving capabilities
Basic project management skills

225

Executive Administrative Assistant Resume Examples & Samples

Calendar Management and Support
Manage and Organize Meetings – HR and Executive Team
Book travel for SVP HR & complete expense reporting
Order office supplies for the HR department
Maintains executive HR files and provides file maintenance for the SVP HR
Support company philanthropy events
Support Associate Communications
Budget management and tracking for Human Resources
General associate programs support
Ability to multitask, prioritize and manage time
High proficiency in computer skills (Outlook, Word, Excel and PowerPoint)
Exhibit a consistently positive attitude

226

Executive Administrative Assistant Resume Examples & Samples

Represent the Company and its leadership team by being professional and respectful in tone, demeanor and action
Effectively interface with others on behalf of supported Executives
Use ‘borrowed authority’ effectively, persuasively and appropriately
Maintain confidential, critical and business sensitive information appropriately
Administrative – Thorough knowledge of administrative practices and procedures. Accuracy and attention to detail. Able to maintain confidential, critical and business sensitive information
Communication – Communicates effectively at all levels of the organization. Expresses ideas clearly and simply both verbally and in writing. Promotes timely, ongoing flow of information to others. Communicates and listens effectively in order to develop and maintain key business relationships
Problem Solving
Trust and Integrity
Collaboration and Teamwork
Customer Orientation
Computer Skills – Strong computer skills. Strong experience and proficiency in computer system based tools including Microsoft Office applications (Word, PowerPoint, Excel, Outlook) and web browsers
Minimum equivalent of 5 years related experience supporting Executive and/or team of Executives

227

Executive Administrative Assistant Resume Examples & Samples

Calendar maintenance
Coordinating and scheduling domestic and international travel / meetings; preparing and submitting expense reports
Routine and complex document preparation, proofing, as well as electronic and hardcopy file setup and management
Receives and manages incoming communications, responding to routine requests
Receives and refers visitors and telephone calls, answering routine questions
Arranges for maintenance and repair of equipment
Independently researching, assembling, and/or compiling relevant data, statistics, information, reports, and/or PowerPoint slides; overall collecting and organizing large amounts of written and electronic information for Global Head and his/her team
May be responsible for administering SA SharePoint sites where necessary
May provide direction/coordination of workflow to clerical support persons or other Administrative Assistant positions on this continuum

228

Executive Administrative Assistant Resume Examples & Samples

Maintain high ethical standards and confidentiality at all times
Exceptional customer service skills with demonstrated experience of being helpful and responsive, especially with other Executive Council members and their assistants
Effectively able to handle and prioritize multiple projects
Strong organizational skills; detail oriented
Ability to work effectively under pressure and/or time constraints yet maintains accuracy in work output
Takes initiative and able to work independently, yet knows when to ask for assistance
Positive attitude and team player

229

Executive Administrative Assistant Resume Examples & Samples

Provide personal and confidential support for SVP & CVP in all aspects, including day-to-day operations (telephone coverage, proper handling of all mail and fax documents, files, and maintain/order office supplies) as needed
Manage relationships with external international customers (esp. key opinion leaders) and represents SVP/CVP internally and externally to key constituents
Provide administrative support with regards to individual projects as requested by SVP & CVP
Assist SVP & CVP with department budget and work force planning, as needed
Responsible for organization of all staff meetings including the recording of minutes
Proactively manage leaders’ calendars This includes adjusting calendar as need to accommodate urgent meetings, helping to prioritize meeting attendance and coordinating appropriate delegates at meetings that cannot attend due to conflicts. Heavy calendar coordination requiring interaction with internal and external assistants, executives, and consultants to plan complex meetings
Plan departmental events including budget creation, event program coordinating, travel and transportation, and scouting locations
Coordination and management of domestic and international travel arrangements as well as typed itinerary for SVP & CVP
Organize administrative systems to support department members including filing/records retention, management of SharePoint, and other systems/functions as needed
Screening/maintaining email and correspondence while responding to routine inquiries or alerting executive to an urgent matter
Review and summarize incoming mail as appropriate
Liaising between SVP/CVP and staff for specific requests for projects, etc., with follow up to be sure requests are completed in a timely manner
Coordination of departmental administrative assistance
Facilitate communication to the SVP & CVP and assist in prioritizing these responses
Support departmental office space planning and office moves as needed (working with Facilities in this process)
Responsible for creation and management of contract requests
Responsible for Purchase Order (PO) creation and follow-up, including invoices and payments
Initiates and tracks confidential disclosure agreements (CDAs)
Responsible for submitting expense reports for SVP & CVP in a timely manner
Responsible for the organization and coordination of small to medium size meetings. This includes invitations, ground transportation, hotel confirmations, catering and meeting logistics and/or to oversee other staff or contractors for these tasks
Prepare and/or update presentation materials as requested by SVP & CVP
When needed, facilitate communication between SVP & CVP and direct reports (or other Celgene employees including Senior Management). This includes communication when an urgent response is needed
Other duties related to the above with Celgene as a whole, as assigned

230

Executive Administrative Assistant Resume Examples & Samples

Organize, manage and maintain a complex business calendar. Continually assess priorities, determine urgency, and manage the calendar with minimal disruption. Provide daily structure to President and CIO and ensure they are organized and have the requisite materials to move smoothly from one meeting to the next. Flawless execution of this will require an understanding of the business, how it is organized, who the players are, and what’s urgent to the business success at any given time
Coordinate travel arrangements, anticipate and minimize disruptions, process expense reimbursements, prepare invoices for payment and assume responsibility for all administrative work that will keep the President and CIO focused on the broader Division needs
Set up meetings within the Investment Division and with other stakeholders as needed
Prepare PowerPoint presentations and Excel spreadsheets; organize & prioritize documents, collateral, and research information
Manage busy Inbox for executive; liaise with internal and external contacts, manage relationships and produce correspondence. Create a communication method to ensure President and CIO are made aware of urgent or high priority items and follows up to ensure action has been taken
Coordinate the organization of materials from the two executives that feed into the Sun Life Board of Directors meetings. Also, assist with the coordination of the quarterly management and board meetings of the asset management subsidiaries that comprise Sun Life Investment Management
Anticipate what needs to be done to create operational efficiencies and develop creative solutions for achieving them
Maintain confidential and other department records and files, while maintaining highest level of confidentiality
Present a positive, confident image to all clients, external service providers and company employees
Coordinate divisional gatherings, activities, meetings and presentations. Ensure proper communication of events and information
Manage the processing and payment of department invoices
Manage all Oracle purchase orders, set up new vendors and act as a purchasing agent on behalf of the division
7+ years experience as a senior administrative assistant supporting senior executives is strongly preferred
Relentless attention to detail and superior organization skills
Demonstrated ability to build strong relationships within an organization and with external stakeholders
Impeccable communication skills, both written and verbal
MS Word, Excel, Advanced PowerPoint

231

Executive Administrative Assistant Resume Examples & Samples

Performs all work and makes decisions with little supervision and/or instructions
Acts as role model for other internal administrative assistants. Facilitates the compilation and sharing of information among other administrative staff
Communicates in a clear, professional and articulate manner. Directly liaises with other important internal and external contacts such as vendors, customers and senior leadership on behalf of manager
Actively manages the calendar of manager with little or no oversight
Prepares all travel arrangements and creates detailed itineraries
Schedules, organizes and coordinates all onsite and offsite domestic and international meetings including but not limited to managing invitations, tracking responses, coordinating speakers, entertainment, transportation, dining, presentation materials, budgets, and technological needs. May prepare agenda and follow up on meeting action items
Answers telephones, transfers calls, takes accurate messages, and appropriately triages requests for contact/information with manager. This includes but is not limited to screening incoming calls and correspondence and responding independently, when appropriate
Actively assists manager with meetings, presentations, and/or projects to ensure manager performs effectively
Independently prepares, processes, and reconciles all expense reports, credit card statements, invoices, purchase orders, accounts payable, etc., in accordance with Company policies and procedures
Creates and maintains complex written correspondence, memos, presentations, spreadsheets, organizational charts, etc., with little oversight. Proofreads and edits all documents prior to finalizing
Demonstrates a solid understanding of Company’s confidentiality policies and procedures and exercises appropriate discretion when involved in sensitive business matters
Acts as a resource for manager and for other administrative assistants regarding Company policies and procedures. Prepares memorandums outlining and explaining administrative procedures and policies to management personnel. May assist in research, testing and/or implementation of revised policies and procedures
Performs other special projects as directed by manager. May direct other administrative assistants to assist in special projects, as needed
Prepares and distributes various corporate records such as agendas, meeting minutes, and/or resolutions
Collaborates and provides necessary support for other administrative staff, when necessary
Acts as a resource for manager in MS Office applications, Share Point sites and other technology tools commonly utilized
Performs miscellaneous filing, organizing, faxing, mailing, duplicating, etc
Orders/maintains supplies and arranges for equipment maintenance
May create and maintain database information such as distribution lists, mailing lists, vendors, etc. in applicable format
May maintain manuals, policy and procedure files, etc., in applicable format
High School Diploma or in lieu of Diploma/GED four years of administrative assistance experience in addition to minimum years of experience required
8+ years of administrative experience supporting one or more individuals
Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint
Ability to multi-task, problem-solve and operate in a fast-paced environment
Strong understanding of mid-size corporate structures including corporate policies and procedures
Prior work experience in pharmaceutical industry
Prior experience as an executive assistant

232

Executive Administrative Assistant Resume Examples & Samples

Handles inquiries, schedules appointments, develops presentations, and fills other office support functions
Reviews time sheets and reports and inputs payroll
Monitors budget activities and analyzes trends
Participates in or handles special projects as appropriate
Supports any level of Vice President of a particular business unit of Exelon Corporation
Supervision is exercised over subordinate administrative staff within business unit. A wide degree of creativity and latitude is expected with limited supervision

233

Executive Administrative Assistant Resume Examples & Samples

Compose correspondence and release under own signature, as authorized
Help compose announcements, making sure they align with ABB protocol
Produce a variety of documents using various software packages
Manipulate data on spreadsheets and/or database software programs, utilizing new formulae and formats, as applicable
Maintain executive's calendar, exercising judgment and tact in coordinating meetings and making appointments for Company and outside personnel
Prioritize and annotate mail, highlighting and attaching relevant information
As authorized, prepare responses or obtain information for responses from other staff
Establish and maintain confidential executive filing systems, including follow-up files, which permit timely and accurate reference to business matters
Prepare, for review and signature, expense reports that may involve exchange rate calculations
May maintain a computer tracking system for budget purposes, produce-related reports, and reconcile- department charges
Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests
Answer and route telephone calls, transmitting decisions and instructions and answering inquiries to aid executive in the resolution of routine matters
Receive and assist visitors, recommending other contacts for them, as appropriate
Make complete travel arrangements and coordinate meetings and conferences with customers' high level executives. Arrange for facilities, transportation, lodging and special activities
Guide and instruct new or less experienced staff and advise those regarding technical or administrative problems
Coordinate the Onboarding of new employees reporting into the executive’s staff
Order business cards, making sure the information properly aligns with ABB protocol
Oversee the cell phone program/process for the Power Generation staff
Gain complete knowledge of program and process
High School/GED diploma and 9 years of professional Administrative experience; OR
Associates degree and 7 years of professional Administrative experience; OR
Bachelor’s degree and 5 years of professional Administrative experience; OR
Master’s degree and 3 years of professional Administrative experience
12 years of Administrative experience
Microsoft suite certification
Expert skills in Word, Excel, Powerpoint and SharePoint
Knowledge of Saleforces a plus

234

Executive Administrative Assistant Resume Examples & Samples

Maintains VP’s calendar, including meeting planning and preparation
Maintains follow-up file to proactively advise VP of upcoming events, activities appointments, meetings, and deadlines
Responds to inquiries and resolves issues
Places outgoing calls on behalf of VP
Maintains formal log of incoming telephone calls
Maintains a complete filing system
Processes expense reports and invoices
Composes and types routine correspondence
3 years’ or more of relevant experience
Very strong power point skills (putting together presentations with graphics etc)
Proactive bias
Superior customer service orientation
Ability to prioritize and switch-task
Strong interpersonal skills to project image of the VP
Ability to successfully interact with individuals at all levels of an organization
Superior verbal, listening and written communications skills
Strong business ethics
Able to represent the office and groups of Customer Care in a highly professional manner

235

Executive Administrative Assistant Resume Examples & Samples

Performs administrative duties such as preparing and disseminating communications in areas of responsibility. Responsible for coordination and organization of detailed calendars
Tracks associated departments’ and executives’ schedules
Maintains adequate office supplies for each associated department including ordering business cards, mailing supplies and other printed materials
Arranges airline travel, hotel reservations, ground transportation and schedules appointments, conference calls, meetings for assigned Vice Presidents
Routes incoming mail and prepares outgoing mail and overnight packages
Provides phone support for Vice Presidents by responding to calls in a professional manner and sharing information
Supports Vice Presidents by managing key projects files, due dates and dealer/customer files
Supports Vice Presidents by managing sales report preparation and distribution
Manages various projects within the Sales organization
Organizes and prepares for customer and dealer visits and related meetings
Maintains records of territory assignments for District Financial Managers (DFMs) for both Truck and Construction Equipment financial sales organizations
Creates and edits presentations for VPs using Microsoft Power Point and related programs
Updates and maintains the dealer database which requires bi-annual updates, master spreadsheet postings, and maintaining files on a shared drive. Initiates IT help tickets to ensure business is updated for all dealer changes
Schedules and coordinates training sessions for DFMs and new employees in the sales organization
Supports disbursements related to Preferred Partner and manages payouts
Coordinates mass email/paper mailings including the development of appropriate distribution lists
Provides monthly itemization of sales expenses to accounting as required and maintains expense report receipts submitted by associated departments
Processes and codes sales related invoices and completes required check requests
Occasional overtime may be required
Bachelor’s degree in related field will be given first priority; Associates degree required
10+ years professional administrative experience, including direct exposure and interaction with customers
8+ years of significant experience supporting senior executives
8+ years of experience preparing presentations and other professional documents
Extensive experience managing calendars for multiple individuals (for example: meeting coordination and determining the priority of meeting requests and events)
Event planning experience preferred
Exceptional planning and organizational skills with a quality focus and attention to detail and proactivity with ideas and recommendations for productivity and efficiency
Experience working in a professional environment where sound business judgment, attention to detail, a fast pace and a flexible and adaptable approach are valued
Proven experience including problem solving, research and analysis
Effective level of ambition and ability to understand team and corporate objectives
Superior verbal and interpersonal communication skills
Exceptional grammar, business writing, and presentation preparation skills
Excellence in reading, writing and speaking English; additional languages a plus
Demonstrated ability handling confidential information and working with a high level of integrity and ethics
Expert level experience working with Microsoft Office preferred; intermediate required
Action oriented: Full of energy for challenges and not fearful of acting. Seizes opportunities and has a proactive approach. Ability to coordinate and organize multiple transactions and deadlines
Customer focus: Establishes and maintains effective relationships with customers and colleagues and gains their trust and respect
Initiative: generally understands the business objectives and priorities and creates value by taking initiative to identify projects and action items to enhance the productivity and efficiency of the executives supported
Integrity and trust: Seen as a direct, truthful individual who presents facts in an appropriate and helpful manner, keeps confidences and admits mistakes. Exercises good judgment and decision making abilities
Learning on the fly: Learns quickly when facing new problems and is a versatile learner open to change and quickly grasps the essence of ideas. Self-directed with the ability to adjust in a dynamic environment
Peer relationships: Can solve problems with peers and is seen as a team player who easily gains trust and support of peers and encourages collaboration. Excellent interpersonal skills and the ability to work cross-functionally and within a team. Works well with employees at all levels of the Company and has the ability to function and build relationships in a highly matrixed environment
Perseverance: Pursues everything with energy, drive, and a need to finish
Self-development: Personally committed to and actively works to continuously improve him/her
Standing alone: Can be counted on and is willing to be the only champion for an idea or work alone on a tough assignment
Technical learning: Can learn new skills and knowledge quickly and is good at learning a new industry, company, product, or technology

236

Executive Administrative Assistant Resume Examples & Samples

Calendar and time management for the EVP
Ownership of the EVP's schedule: foresee scheduling conflicts, anticipate issues, communicate consistently, and ensure efficiency
Organize and prepare materials for all major meetings and activities
Facilitate meeting coordination and event planning - from setting up meeting locations to arranging catering
Proactively prepare for and welcome new hires to the department
5+ years of experience in an Executive Admin or senior level assistant role within a fast-paced environment
Mastery of Outlook, Excel, PowerPoint and Word
Corporate retail, Marketing, or Advertising Agency experience a plus
Maintain a calm and focused demeanor amidst demanding priorities
Proactive with a high sense of urgency and ability to work in a fast paced, high volume environment
LI-LT

237

Executive Administrative Assistant Resume Examples & Samples

Possesses secretarial/administrative experience
Ability to multitask and shift gears comfortably
Able to maintain confidentiality related to private and confidential business matter
Operates with discretion
Highly organized, with strong multi-tasking skills
Proficient in MS Office, Excel and PowerPoint

238

Executive Administrative Assistant Resume Examples & Samples

Provides administrative support which includes, but is not limited to, maintaining calendars and schedules, coordinating complex travel arrangements, and maintaining accurate files
Screens incoming phone calls on behalf of the executives. Provides information or directs inquiries to the appropriate resource. Takes and relays messages; greets visitors
Reviews incoming mail and electronic communications. Handles responses on behalf of the executive
Drafts routine and non-routine correspondence. This may include assignments of a confidential and/or sensitive nature
Assists with the preparation of presentation materials including creating, proofreading, editing, and printing
Participates in committee meetings by preparing minutes and presentation summaries, planning meeting agendas, and organizing and managing meeting logistics
Coordinates projects and ensures all are completed in a timely and efficient manner and follow-up is done on all administrative details
Interprets organizations policies and procedures in response to inquiries. Communicates information to management
5 plus years’ experience supporting VP level staff in a fast-paced environment
Ability to work well with all levels of management as well as customers
Proven ability to effectively handle and screen phone calls
Proficient with all Microsoft Office programs (office, excel, power point, etc.)
College degree preferred, but not required

239

Executive Administrative Assistant Resume Examples & Samples

Proficient computer skills and demonstrated experience with office software and email applications
Demonstrated success in following through and completing routine tasks
Ability to prioritize, multi-task, and manage a large volume of complex demands
Familiarity with financial management, personnel management and resource allocation recommended
Prior experience using Stanford on-line systems including Oracle, PeopleSoft (Axess) and ReportMart/OBI highly desirable

240

Executive Administrative Assistant Resume Examples & Samples

Manages and maintains a complex business calendar using Lotus Notes
Schedules and coordinates meetings and conference calls, including booking locations and call-in numbers
Maintains confidential records and files, demonstrating the highest level of confidentiality
Routes or answers routine correspondence not requiring supervisor's attention
Engages in regular contact with customers, suppliers or company employees outside the immediate work area
Coordinates divisional gatherings, activities, meetings and presentations
Ensures proper communication of events and information to the divisions
Edits and proofs memos and written correspondence; routinely sends communications, memorandum and information to the divisions
Works proactively and anticipates needs of the executive
Supports special projects and other administrative duties as required
Provides back-up coverage for other administrative staff within the business
Arranges domestic and international air travel, hotel and ground transportation for offsite meetings/conferences
Prepares, reconciles, and processes travel expense reports & invoices for payment *LI-ML1
Minimum 7-10 years administrative experience supporting executive level management
Ability to multi-task in a fast-paced environment and manage conflicting demands
Self-starter; ability to work independently with minimal direction and frequent interruptions
Time management, prioritization and organizational skills
Ability to effectively communicate, both verbally and written, with all management levels, internally and externally
Takes initiative, proactively addressing issues and following up/through on projects/tasks without being asked
Must be resourceful when looking for answers/information
Exceptional relationship management skills; exercises tact, diplomacy, discretion, judgment

241

Executive Administrative Assistant Resume Examples & Samples

50% Produce reports, presentations and briefs. This may include composing communication, compiling data for reports, creating presentations, writing reports, editing proofreading , create graphic representation of data, etc
20% Make travel arrangements (including changes as necessary) and maintain expense reporting system in a timely fashion
High School degree; additional qualification as personal assistant would be considered an advantage
At least 5 years of administrative experience at the executive level
Organization, project management and problem-solving skills, utilizing sound judgment
Demonstrated excellence in MS Office and Sharepoint
Demonstrated proficiency in grammar, proofing and communication skills
Domenstrated proactive organizational skills, with a dempoonstrated ability to prioritize work and meet deadlines
Strong interpersonal and communication skills, with demonstrated ability to work with executives

242

Executive Administrative Assistant Resume Examples & Samples

Deliver effective communication and establish professional relationships with staff, external vendors and customers
Responsible for the planning and coordination of meetings involving staff, in-person or telephonic, including preparing and organizing all arrangements relating to the meeting location, materials, meals and conference call lines as needed. Create itinerary and document detail in Outlook
Effectively utilize travel and meeting policies and procedures to complete all aspects of travel (flights and transportation and hotel accommodations), both domestic and international, meeting arrangements
Successfully manage the day-to-day calendaring and domestic/international travel arrangements
Receive and manage incoming telephone calls/emails and requests in a timely matter. Will require the ability to resolve any routine to moderately complex inquiries and knowledge of when to escalate to the attention of the Executive
Organize and prepare the President for Board Presentations that occur 2-3 times annually
Coordinate semi-annual “All Team” meetings at corporate which includes ordering necessary supplies, video conference equipment set up for offsite attendees, consolidating PowerPoint presentation, scheduling of presenters and necessary refreshments. (100-250+ attendees)
Take meeting minutes and assist in tracking action items from meetings when requested
Process expense report(s)
Maintain distributions lists and organization chart(s)
Format and edit letters, reports and presentations and all other correspondence from draft state to final draft
Order office supplies including business cards for executive(s) as needed
Assist with department new hire set up: equipment ordering, office supplies, profile set up, onboarding meetings (travel profile, expense reports, Oracle set-up, education express, Amex card and mobile phone if required)
Act as a backup for other Executive Assistant’s as needed
Other duties as needed
10+ years of executive-level administrative support experience required.Bachelor's Degree preferred but not required
Must show a history of being a self-starter in identifying ways to make an executive’s day more manageable, while maintaining positive relationships with other executive assistants and company staff
Ability to set priorities based upon criticality and importance within the department and as part of the company’s overall directive
Advanced level experience with MS Office, especially Outlook, Word, Excel and PowerPoint and managing busy executive schedule(s)
Effective written and verbal communication skills needed to work effectively across departments and external partners/vendors and customers
Confidentiality is a MUST
Extreme organizational and efficiency skills are critical; there will be urgent items to manage such as travel and scheduling changes
Hours for the role are ideally 8:00am-5:00pm but there is some flexibility *Being flexible to meet the day to day needs is very important. Some OT is required
Exceptional organization and prioritization skills

243

Executive Administrative Assistant Resume Examples & Samples

Maintain positive guest relations at all times. Resolve guest complaints, ensuring guest satisfaction
Be familiar with all services and features and local activities to respond to guest inquiries accurately
Make calls to specified individuals as requested. Greet all individuals arriving at executive offices and assist with their needs
Document and maintain appointment calendar
Retrieve and distribute departmental mail
Prepare and distribute documents to appropriate personnel
Prepare and distribute requests for complimentary room reservations
Complete and distribute amenity request forms; follow up on any changes
Maintain confidentiality and security of specified hotel information, correspondence, reports and files
Excellent customer service focus and communication skills
Proficient in Microsoft Office products such as Word, Excel and Power Point
Exceptional organizational skills
Ability to multi-task while meeting deadlines

244

Executive Administrative Assistant Resume Examples & Samples

Proactively manages and prioritizes incoming and outgoing communications; including external/internal mail, telephone calls, reports, etc
Follows up on various activities to ensure closure, completion and deadlines are met
Process invoices and generate seasonal or quarterly reconciliation reports
Maintains filing system & references, Business Continuity Plan, and order office supplies
7 years’ experience as an administrative assistant, preferably with experience in an E-Commerce environment
Comfortable with online meeting software, video conference, and remote meeting set-up
Detail-oriented and highly organized with a desire to maintain schedule, filing systems and calendar
Experience with booking and scheduling international executive travel is a must
Strong sense of urgency; strong prioritization & follow-up skills
Strong knowledge of Excel, Word & PowerPoint

245

Executive Administrative Assistant Resume Examples & Samples

Advanced MS Office skills (Outlook, Word, Excel, PowerPoint)
Advanced internet research skills
Advanced expense reporting experience including entry, tracking and reconciliation with Concur or similar system
Excellent interpersonal skills, both verbal and written, interacting with internal and external clients of all levels
Demonstrated ability to coordinate complex travel arrangements and reconciliation of expense reports, including international travel
Skilled at handling confidential and sensitive information with the utmost discretion
Ability to handle security and badging processes for visitors and customers in a secure environment
Experience in dealing with a variety of clients such as Government officials and/or foreign visitors/companies
Demonstrated flexibility and ability to manage projects and coordinate sufficiently to work independently with minimal supervision to completion
Experience proactively initiating, managing and completing tasks accurately and on-time in a fast-paced, high-demand environment
Basic understanding of Space, International and Commercial business concepts
Willingness and ability to obtain a Top Secret (TS) / Special Compartmentalized Information (SCI) security clearance
Active TS/SCI security clearance
Knowledge / use of SharePoint
Knowledge of LMSSC
Knowledge of LM Corp. and/or other Business Units
Advanced analytical and statistical skills
Bachelor degree from an accredited University

246

Executive Administrative Assistant Resume Examples & Samples

60% - Administrative Support - First point of contact for the senior Finance leaders, demonstrating a high degree of professionalism. Role has access to highly confidential information and manages inquiries and exercises discretion as required. Strong calendar management for the leaders who have a very active calendar and schedule. Providing the necessary support to manage requests, appointments, deliverables, etc. in person as well as virtually. Make travel arrangements, arrange for visas, document management and handle expense reports with insight on the cost of potential options. Event and meeting planning, and other miscellaneous administrative duties. Work collaboratively with other administrative assistants. Possess the flexibility to adjust work hours as needed. May also provide back up support to other administrative roles in the office
30% - Communications Support - Manage e-mail and assist in the development of leadership communications, including both internal and external correspondence, PowerPoint presentations and spreadsheets using Excel. Coordinate webinars, Skype for Business meetings and possess the technical knowledge to troubleshoot issues. Keep current on technologies and be proactive to introduce new tools. Stay on top of best practices. Active participation in professional organizations for Executive Assistants
10% - Other duties as assigned
High school diploma, with post-secondary education preferred
5+ year’s senior level administrative experience, supporting senior leadership. Corporate or business leadership preferred. Effective time management and organizational skills
Ability to manage frequent calendar, schedule, and travel changes with a high degree of efficiency and professionalism
Ability to adjust work hours as needed
Strong sense of urgency
Strong MS Office experience – specifically strong in Outlook, Word, Excel, and PowerPoint
Strong knowledge and effective use of web based tools – Skype, WebEx, Blue Jeans, etc
Demonstrated track record of providing pro-active solutions

247

Executive Administrative Assistant Resume Examples & Samples

Maintain electronic calendars, scheduling appointments, conferences, and meetings with authority to commit superior’s time. Plan and execute official events as directed
Greet and escort VIP guests; coordinate meetings, travel, and other routine arrangements
Provide executive level administrative support, arranging conference calls, photocopying, facsimile transmission, submitting expense statements, and maintaining all files
Work independently on special assignments, such as coordinating with other departments or units
Support Organization VPs as needed in all administrative functions
Every KGS Associate is expected to complete his/her assigned KGS policy reviews, associated training and associated acknowledgements of completion online via KGSConnect within ten (10) business days of notification of required actions

248

Executive Administrative Assistant Resume Examples & Samples

Maintain calendars - schedule/reschedule meetings, phone calls requesting meetings, handle meeting conflicts & prioritization issues
Provide telephone coverage - answer executive phones, take accurate messages, know executive's whereabouts at all times, handle urgent calls with appropriate judgment
Arrange (including selection of date, time, and location) internal and external meetings (internal meetings typically require extensive coordination with counterparts in MSCI's offices globally
Coordinate schedules and arrange video and audio calls, arrange webcast
Arrange travel (flight schedules, hotel bookings, and ground transportation)
Arrange special meeting facilities (e.g. food, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials
Type various materials when requested, using PowerPoint, Word, and Excel
Preparation of expense report
Maintain business and vacation schedules for direct supports
Strong verbal communication skills
Attention to detail with quality deliverables key
Maturity and professionalism to maintain highly confidential HR and business information in complete confidence and with discretion
Proficiency in Outlook email and calendar, and MS Office packages (advanced PowerPoint and Word skills essential)
Other essential skills include an ability to work in a fast paced environment, and a proficiency at multi-tasking
General work hours: 8:30 am - 5:30 pm, with flexibility to work longer hours when needed
Minimum 5 years' experience as executive administrative assistant

249

Executive Administrative Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks for the CFO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Plans, coordinates and ensures the CFO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CFO's time and office
Communicates directly, and on behalf of the CFO, with Board members, donors, Foundation staff, and others, on matters related to the CFO's programmatic initiatives
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
Works closely and effectively with the CFO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CFO's ability to effectively lead
Minimum of 10 years of administrative experience with at least 5 years in an Executive Assistant role required
Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) required
Experience booking international and domestic travel required
Experience previously supporting a Corporate Executive Officer highly preferred
Ability to successfully manage multiple projects effectively

250

Executive Administrative Assistant Resume Examples & Samples

Support senior level group leader and a team of multi-level staff
Provide project management; deadline driven
Manage multiple calendars and coordinate meetings including catering
Coordinate travel using company travel agency
Process and reconcile expense reports
Format, proof and finalize documents, presentations and spreadsheets
Monitor client media and submit reports
Research and prepare materials for new business presentations
Interface with agency clients and senior level staff
Perform administrative duties as requested including, coordinate mailings, order products and services, maintain client files, run business errands
Provide backup to other team admins
Relieve front desk
Have flexibility to work occasional O.T
Three or more years of administrative experience
Advanced in Microsoft Office: Word, Excel, Outlook and PowerPoint
Deep experience working with accounting and finance departments, with hands-on experience invoicing, billing, preparing expense reports, and AR and AP
Experience in a billable environment is a huge plus, as is solid understanding of a client services environment
Proven background working on Human Resources and employee processes, including new hire orientation and paperwork, required trainings, management of personnel files, sick and vacation time tracking, and compliance-related projects
Experience scheduling domestic and international travel
Strong interpersonal, verbal and written communications skills, including editing/proofreading ability
Strong attention to detail while having the ability to manage multiple projects and set priorities
Maintain a positive attitude and be committed to client service
Good interpersonal skills, can work effectively in a team environment, negotiate approvals diplomatically, and maintain composure and quality under constant deadline pressure

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