Executive Assistant, VP Resume Samples
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Executive Assistant, VP Resume Samples
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AM
A Moen
Abe
Moen
1466 Gregoria Haven
Dallas
TX
+1 (555) 116 2328
1466 Gregoria Haven
Dallas
TX
Phone
p
+1 (555) 116 2328
Experience
Experience
Phoenix, AZ
Executive Assistant, VP
Phoenix, AZ
Hauck and Sons
Phoenix, AZ
Executive Assistant, VP
- Manage VPs calendar based on timely prioritization. Arrange and accept meetings with all levels, ensuring accuracy and effective time management
- Takes complete ownership of specific, ongoing projects, independent of managers
- Manage office supplies
- Communicate effectively with management team to convey information, collect data or coordinate administrative details
- Arrange and coordinate all aspects of large meetings, lunches, etc., working effectively with other EAs to coordinate multiple executive’s calendars
- Coordinate internal moves and office reconfigurations for department, including new employee set up for phone, PC, furniture, access management, and supplies
- Complete assignments efficiently and effectively using Microsoft Office products and HR information systems (Word, PowerPoint, Excel, PeopleSoft, WorkDay, etc)
Phoenix, AZ
Executive Assistant to the VP
Phoenix, AZ
Emard and Sons
Phoenix, AZ
Executive Assistant to the VP
- Make decisions on behalf of the VP, Publisher
- Managing special projects. Facilitating program development, event planning and ensuring that key stakeholders are involved in all phases of the project
- Maintaining a thorough working knowledge of overall Company operations for troubleshooting from all departments
- Daily meetings with Management for review of schedules, tasks, follow-up issues, etc
- Direct follow-up with Site Leaders and Managers for time-sensitive tasks
- Strong working knowledge of Microsoft Office applications including Outlook, Word, PowerPoint, Excel and Visio
- Attending Management meetings and record, transcribe, and distribute minutes
present
New York, NY
Executive Assistant to Senior VP
New York, NY
Stanton Group
present
New York, NY
Executive Assistant to Senior VP
present
- Manages administrative tasks including, but not limited to, reports, memos, letters, travel bookings, expense reports, and other documents
- Manages a complex business calendar
- Handles incoming communications and reports for Operations team
- Files and retrieves corporate documents, records and reports
- Manages logistics for meetings led by the Operations team including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc
- Develops relationships with internal administrative staff to facilitate meeting planning and scheduling
- Ensures effective flow of meetings; follow up and confirm all meetings in advance
Education
Education
Bachelor’s Degree in Business Preferred
Bachelor’s Degree in Business Preferred
University of Pittsburgh
Bachelor’s Degree in Business Preferred
Skills
Skills
- Business knowledge which includes knowledge of organizational policies and general business procedures
- Deep understanding of corporate organization and support structures to get complex and unusual tasks completed quickly and efficiently
- Consummate professional image representative of the VP and the department
- Proficiency in the Microsoft Office Suite of products (Word, Excel and PowerPoint)
- Poise and professionalism with difficult and confidential human resources matters
- Proficient in Microsoft Office Suite: Word, Excel, PowerPoint and Access; examples of tasks involve
- Poise and professionalism with handling difficult and confidential human resources matters
- Deep understanding of corporate organizations and support structures to get complex and unusual tasks completed quickly and efficiently
- Proficiency in Microsoft Word, PowerPoint and Excel
- Five (5) years Executive Administrative experience supporting an executive at the Vice President level or above
8 Executive Assistant, VP resume templates
Read our complete resume writing guides
1
Executive Assistant to the VP Resume Examples & Samples
- Make decisions on behalf of the VP, Publisher
- Handling phone calls
- Processing expenses
- Plan and coordinate meetings
- Passion for branded content, the magazine business
- Motivated to learn and excel
- Excellent organization skills, punctual and used to deadlines
- 1-2 years of administrative/office experience
2
Executive Assistant to the VP Resume Examples & Samples
- General office managerial experience and 3+ years of executive administrative experience
- Excellent oral and written communication skills and great guest relations
- Must be able to type 60 wpm. Microsoft Office experience necessary
- Highly organized and capable of independent judgment
- Must be able to communicate well with department managers, employees, outside agency representatives and guests
3
Executive Assistant to Senior VP Resume Examples & Samples
- Manages administrative tasks including, but not limited to, reports, memos, letters, travel bookings, expense reports, and other documents
- Manages a complex business calendar
- Handles incoming communications and reports for Operations team
- Manages logistics for meetings led by the Operations team including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc
- Create complex PowerPoint presentations containing a variety of charts and tables
- Facilities management including scheduling maintenance appointment, shipping and valet service
- Coordinate with outside Facilities, contractors, and/or service providers to maintain office equipment
- Ensure that all corporate office facilities, including restrooms, kitchen area and supply room, are regularly maintained
- Manage routine office and kitchen supply orders to ensure everything is always in-stock
- Respond to emergency maintenance requests as required
- Obtain estimates for supplies and repair parts; order parts as needed
- Must have a minimum of two (2) years of administrative experience supporting a C-level executive and five (5) or more years of experience in the luxury goods industry or consumer goods industry
4
Executive Assistant to Senior VP Resume Examples & Samples
- Excellent technical skills, including above average knowledge of Microsoft Office, including PowerPoint and Excel. Demonstrates the ability to prepare presentations
- Prepares various forms of communication; letters, agendas, emails, notes, and reports as required
- Ensures needs are proactively identified and provides required information/documents for him/her to complete duties. Gathers and prepares information and material required for presentations, meetings, quarterly diversity initiatives, audits, etc
- Organizes events, both internal and external
- Prepares expense claims and reconciles monthly corporate credit card expense statements in a timely manner. Ensures no negative alerts or overdue payments are incurred. Preparation of quarterly executive expense recaps
- Creates and maintains an organized office
5
Executive Assistant to VP of Philanthropy Resume Examples & Samples
- 5 years of related experience working at a non profit required
- 5 years of database management required
- 3 years of experience working with volunteers required
- 5 years of planning, implementing events preferred
- 5 years of experience of successful grant writing preferred
- Excellent skills in Microsoft Office and Google Systems required
- Works with VP of Philanthropy to coordinate the overall fundraising plan to solicit current and future donors
- Maintains all pertinent data/material required for productive fundraising, including donor records, on a web-based data management system
- Responsible for donor stewardship process, including receipt, recording, and thanking for gifts to all branches of the YMCA of Michiana in a timely manner
- Assist VP of Philanthropy in creating a calendar for fundraising events and grants
- Works with staff and volunteers to plan and execute fundraising events
- Assists in planning, coordinating, and setting up for Financial Development committee meetings and event functions
- Provides effective support to volunteers to meet financial and participation goals
- Researches grant opportunities; with appropriate input from YMCA staff, writes successful grant applications
- Represents the association as required by the Vice President of Philanthropy and/or the CEO
6
Executive Assistant to the President & Senior VP Resume Examples & Samples
- Outstanding record of achievement and initiative, entrepreneurial spirit, and ownership of work
- Superior service ethic and grace under pressure
- Confidentiality with sensitive material and ability to communicate effectively with colleagues at all levels of the business
- Outstanding organizational skills, excellent time management and judgment, and the ability to manage complex operations in a fast-paced environment
- Force of Intellect - Atlantic Media seeks a discipline and rigor of thought as manifested, often, in exceptional academic performance and, later, success in a professional environment
- Spirit of Generosity- Equally, Atlantic Media seeks what we term a spirit of generosity – a natural disposition towards service and selfless conduct
7
Converse Executive Assistant VP\gm Apparel Resume Examples & Samples
- Assure that all logistics associated with travel, meetings or other events are in place in advance of the event
- Preparing, submitting and approving expense reports on behalf of the VP/GM Apparel
- Adhere to all policies and procedures regarding company, office, filing cabinets, and computer security
- Regularly audit safety and security
- Monitor, as assigned, office budget or account activity
- Pay, when authorized, bills, invoices or other expenses associated with executive or office business activities
- Ensure that the executive office business activities continue when management is out of the office
- 737496
- Communication/Language: Excellent written and verbal
- Detail oriented with great accuracy
8
Executive Assistant to the VP of Facebook Resume Examples & Samples
- Assist in accomplishment of Company and departmental objectives
- Preparation and delivery of all briefing information for all meetings and communicate routinely to manager’s direct reports
- Communicate daily with internal and external customers while exhibiting the highest degree of professionalism, courtesy and diplomacy
- Ensure and maintain confidentiality of all appropriate communications and documentation
- Respond to and screen all incoming calls or electronic communication and distributed to appropriate persons
- Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
- Organize and manage all travel arrangements
- Co-ordinate team offsite events
- Work with a business lead to prepare for all market visits
- Extensive travel
- Adhoc duties
9
Executive Assistant to Senior VP of Digital & Partnerships Resume Examples & Samples
- Serve as an Executive Assistant to the Senior VP of Digital and Partnerships (Executive)
- Administration and maintenance of all office filing, inventory, mailing, and database systems
- Management of Executive’s calendar
- Setup and breakdown of conference rooms for meetings
- Maintenance of overall office space in regards to cleanliness and professional appearance
- Ordering, stocking and maintaining all office and kitchen supplies, including office keys and parking/transit passes, etc
- Coordinating and monitoring office space service requests for timely completion
- Maintaining Executive’s expense reports and ensuring accuracy of all other office records and reports as assigned
- General clerical duties: printing, scanning, filing, packaging, and other related tasks
- Troubleshooting problems involving office equipment: photocopiers, scanners, facsimile machines, voice mail systems, and personal computers
- Travel coordination for the Emmis Digital team and Executive
- Reception of guests, visitors and clients
- Answering telephones, directing incoming calls and taking messages
- Maintaining all correspondence to and from general email account(s)
- Attending to company mail by retrieving, opening, sorting and routing correspondence, as well as preparing outgoing mail
- Coordinating team events such as meals, outings, holiday parties, etc
- Some personal administrative tasks for Executive and other general office duties as assigned
- Complete special projects as directed
- Expertise assisting executives and developing a positive office culture
- Experience creating efficient processes, communication, and project management
- Skilled at using today’s business software including but not limited to Microsoft Office Suite, Google Docs, Dropbox, Basecamp, Zen Desk, and preferred event management software
- Attention to detail is key and ability to juggle, prioritize and execute on several simultaneous tasks
- Flexibility, excellent interpersonal skills
- Project coordination experience
- The ability to work well with all levels of internal management and staff, outside clients and vendors
- Sensitivity to confidential matters may be required
- Excited by the challenge of helping leadership growth an exciting business
- 3+ years experience working in a corporate environment, as an executive assistant
- Experience in the entertainment industry
- Personal interest or past work within Hip Hop industry a plus
- Event planning background and/or experience
- You constantly strive to organize
10
Executive Assistant to the Assistant VP & Assistant VP for Student Success Resume Examples & Samples
- Three years of experience working as an administrative support person in an administrative office setting or similar environment
- Demonstrated attention to detail with strong communication, customer service and organizational skills
- Current CSU Employee
11
Executive Assistant to the VP Resume Examples & Samples
- Vice President's administrative support, including managing the VP's schedule and workflow; drafting/editing correspondence and handling all forms of communication; planning and preparing agendas and reports; and supporting the VP in his duties as chair or representative on numerous UW, state and national committees and boards
- Organizing and monitoring extensive confidential activities pertaining to the Office of the Vice President for Student Life
- Greeting the Vice President's visitors and responding to callers or unscheduled visitors' needs. Determining most appropriate referrals or handling of requests
- Managing special projects. Facilitating program development, event planning and ensuring that key stakeholders are involved in all phases of the project
- Providing support to other executives within the Office of the Vice President for Student Life, including the Director of Advancement and Strategic Initiatives, the Associate Vice President for Student Life, and the Director of Finance and Administration on an as-needed basis
- Other duties as assigned by the Vice President
- Prior experience in a higher education setting
- Knowledge of (or ability to quickly acquire knowledge of) the University of Washington's organization, policies and procedures and the work of the units within the Division of Student Life
12
Executive Assistant to Senior VP Resume Examples & Samples
- Scheduling all meetings and appointments for the Senior Vice President of Academic Affairs/Provost’s calendar
- Provides executive level support on all correspondence and communication. Assists the Sr. VP in drafting memos, letters, correspondence, reports and proposals for final review and signature. As requested, provides first draft of replies, memos and correspondence, and may need to respond to inquiries in the absence of the Senior Vice President
- Conducts necessary research, gathers and compiles data for projects and offers interpretation and recommendations on behalf of the Senior Vice President and the Office of Academic Affairs staff. Oversees a system to track all projects
- Reviews daily mail and tracks all correspondence to ensure timely responses
- Works with the other support staff in Academic Affairs to train and oversee all office work-study employees. When necessary, the Executive Assistant works with those students toward completion of various projects that are vital to the successful operation of the office
- Assists in monitoring Office of Academic Affairs’ budget
- Attends meetings, prepares minutes of committee meetings chaired by the Sr. VP as designated, and facilitates action items and follow-up with key stakeholders
- Assists in the management of the Office of Academic Affairs website, including editing and updating of content
- Works closely with the VP to effectively promote various division and college initiatives
- Manages P-Card expense reconciliation and maintenance
- Coordinates domestic and international travel arrangements
- Builds and sustain strong partnerships and collaborations throughout the College and the broader community
- Actively contributes to maintaining a work environment that is supportive of all regardless of their identity, respectful of differences, and genuinely open to multiple perspectives
- Other responsibilities and projects as assigned
- Demonstrated ability to exercise professional discretion and confidentiality in supporting executives with minimal supervision
- Excellent written and verbal communication skills with demonstrated experience in the clear, concise preparation of letters, documents; etc. (including editing and proofreading)
- Strong interpersonal skills, organizational skills, and poise in order to interact with all constituents of the College as well as external constituencies
- Excellent judgment and decision making; must be able to handle high level, confidential matters with sensitivity, discretion and diplomacy while simultaneously managing the logistical and administrative aspects of the office
- Ability to prioritize and manage multiple responsibilities effectively, while meeting all time-sensitive deadlines
- Strong project management, analytical, and problem-solving skills as well as keen attention to detail are required
- Must be a positive, enthusiastic, creative individual who can represent Berklee and the Sr. VP to important internal and external constituents
- Demonstrated proficiency with Microsoft Office applications (Word, Excel, PowerPoint) in a Macintosh environment as well as statistics and Datatel Colleague, or an equivalent system, is preferred
- High level of cultural competence, values, ethics, and principles that align with the Berklee community, in which every voice is valued and respected and where a diverse, inclusive work and learning environment is essential
- A minimum of 3-5 years of experience providing support at the executive level is required
- Proven experience working efficiently and effectively in a fast-paced setting
13
Executive Assistant to VP Development Resume Examples & Samples
- Reporting to the Vice President and supporting him with full secretarial support, maintaining his diary on appointments and conference calls
- In charge of all general office administration. (name cards reprint, stationery, etc)
- Managing VP/Directors/Managers travel calendar
- Arranging and liaising with the appointed travel agent the VP and Directors’ extensive travel arrangements and accommodation for development meetings
- Keep track and application for travel visa for VP/Directors/Managers
- Coordinating and scheduling of the development meetings/conference calls
- Preparation of all PowerPoint presentation during quarterly regional management meetings as well as regional development meetings
- Preparing and submitting monthly expense claims for the VP and Directors
- Ensure proper and up to date filing of all contracts and correspondences for all projects and existing properties as well as soft filing of all documents
- Administrator and in charge of updating projects details in internal databases
- Coordinate with Regional Directors on weekly / monthly reporting
- Updating Monthly Report & Presentations
- Updating and maintaining the Consultants database
- Coordination for training programs / annual events
- Liaising with Singapore office
- Working closely with other department and coordinating projects
- Rotation of reception duties whenever required
- Minimum Diploma in Business Management or relevant
- At least 4+ years’ relevant work experience
- Excellent command of spoken and written English
- Hands on computer skills
- Proficient in MS Office, particularly Excel and PowerPoint
- Experience in supervising small administrative team
- Pleasant, cheerful, confident person who is also a good communicator
- The incumbent should have a pleasant personality and demonstrates the competency of teamwork
- Accurate, proactive and a problem-solver
- Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
- Provide secretarial support to the Executive team
- Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
- Receive and distribute mail
- Ensure outgoing mail is dispatched in a timely manner
- Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
- Maintain adequate supplies of office stationary
- Identify and build internal and external relationships
- Carry out all filing
- Comply with all key security mandates
- Report any maintenance issues or hazards
- Maintain own work area in a clean, tidy and good manner
- Report defective materials and equipment
- Assist with special projects related to the Executive Office
- Excellent administration and IT skills
- Committed to delivering a high level of customer service, both internally and externally
- Previous administrative experience in a fast paced environment
14
Executive Assistant to VP & General Manager Resume Examples & Samples
- The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy,
- High School Diploma and Ten plus years of experience with a minimum of five years supporting senior executives
- Demonstrated ability to perform detail oriented work, without close supervision
- Must be able to independently assess priorities and work with confidential information
- Demonstrated ability to manage multiple administrative projects and initiatives
- Proficient in Microsoft Word, Excel, Microsoft Access, PowerPoint, and Outlook to produce and distribute email, letters,
- Conducts quality control reviews of correspondence and presentations on style, accuracy, completeness, and compliance with Northrop Grumman policies and procedures
- Experience interfacing with high-level executives and senior government officials
- Knowledge of government and industry travel systems
- Strong Microsoft PowerPoint skills
- Active TS/SCI
15
Executive Assistant to VP & GM UK & Ireland Resume Examples & Samples
- To provide a confidential EA service to the VP & General Manager, UK & Ireland
- Administrative support to Finance Business Partner
- Confidential support to Country Leadership Team (CLT)
- To be the onsite responsible person
- As EA to GM would be accountable for the smooth operation of the roles supporting the Business Units
- 50%
- Support Administrative Assistants in their absence
- Updates BU Heads of SABA overdue report entries needing their attention
- Chair of assistants forum
- Charity Coordinator for Shire UK
- Educational requirements – preferred graduate level or experience as below
- Generally has at least 5 years of related experience in a similar position
- Experience of supporting senior level management
- Ability to quickly disseminate and digest information and take notes
- Pharma experience preferred
- Extensive working knowledge of MS Word, MS Outlook (or equivalent)
- Advanced knowledge of MS Excel & PowerPoint (or equivalent)
- Experience with purchase orders and accounts management systems/software
- Experience with expense reporting systems/software
- Requires strong attention to detail in composing materials, establishing priorities, scheduling meetings and arranging travel itineraries
- Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands
- Must be able to handle confidential information and issues effectively and without breach of confidentiality
- Able to undertake assigned projects without supervision
- High energy and resilience
- Results oriented; attention to detail: accuracy, prompt and able to meet deadlines
- Strong interpersonal skills; position continually requires demonstrated poise, tact and diplomacy
- Excellent planning and organising skills
- Good oral and written communications skills
- Must possess ability to be a fast learner, be creative, flexible and resourceful in making improvements
- Ability to work in a matrix and fast moving environment
- Must be a keen team player
- Written and spoken English are required. Fluency in other European languages is valued
16
Executive Assistant to a Senior VP Resume Examples & Samples
- 2 to 5 years of experience in a similar position (executive level)
- Bilingual (spoken and written; English and French)
- Speaks with confidence using clear, concise sentences and is easily understood
- Produces well thought-out, professional correspondence free of grammatical and spelling errors
- Uses high quality, professional oral and written skills to project a positive image of the business
- Demonstrates flexibility in the face of change
- Projects a positive demeanor regardless of changes in working conditions
- Shows the ability to manage multiple conflicting priorities without loss of composure
- Displays proficiency with using standard Microsoft Windows and Office software such as Word, Excel, PowerPoint and Visio
- Basic user knowledge of SAP is an asset
- Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills
17
Executive Assistant to the Assistant VP & Assistant VP for Student Success Resume Examples & Samples
- Demonstrated commitment to diversity and inclusion
- Ability to anticipate needs and prioritize tasks
- Interest in and experience with maintaining website content
- Experience working directly to provide assistance to senior level management
- Strong interpersonal skills and ability to interact well with diverse constituents
- Experience with and proficiency in using Microsoft Office Suite, particularly Word, Excel, Outlook, OneNote
- Successful record of working in a professional environment that requires maintaining strict confidentiality
- Knowledge of Colorado State University resources and processes
- A working knowledge of Oracle, TMS, Kuali, VistaPlus, and Advance
18
Executive Assistant, VP Resume Examples & Samples
- Initiates routine and some non-routine correspondence. Composes responses to inquiries and directs to appropriate personnel
- Distributes requests for information, tracks progress and follows up on actions taken
- Uses initiative to ensure matters pending response are completed in a timely executive fashion
- Completes assignments that may be of a confidential nature; including, correspondence, forms, tables, proposals, and somewhat complex reports. Using proper grammar and punctuation is of essence
- May track time and attendance for self and team
- Takes an active role in on-boarding new employees, actively participates in orienting, and assuring training for new members and orders supplies as necessary
- Coordinates internal moves and office reconfigurations for departments, including phone, PC, and furniture as necessary
- May track department budget and reconcile expense
- Opens, sorts and distributes mail. Sends outgoing mail using appropriate mail service, orders office supplies, and files correspondence and other documents in the filing system
- Operates a personal computer and business software
- Takes complete ownership of specific, ongoing projects, independent of managers
- The employee may provide support for projects involving various Committees and/or, and
- Minimum of a high school diploma/GED required
- Minimum of 5 years' relevant experience
- Proficient in Microsoft Office Suite: Word, Excel, PowerPoint and Access; examples of tasks involve
19
Executive Assistant to Senior VP Resume Examples & Samples
- High level of professional demeanor/ Personable, Poised, Polished and Professional
- OUTSTANDING customer service focus / friendly and approachable personality
- Advanced computer skills including proficiency in MS-Excel, MS-PowerPoint, MS-Word
- Ability to setup/manage conference/video calls and webinars
- Ability to secure and maintain highly confidential information
- Ability to be flexible and manage priorities
20
Executive Assistant to our Senior VP Resume Examples & Samples
- High level of professional demeanor. Personable, poised, polished and professional
- Outstanding customer service focus. A friendly and approachable personality
- Generally works M - F, but some evenings and weekends may be required
- Strong verbal and written communication skills in person
- Confident in anticipating business needs and communicating to business partners
- Ability to setup and manage conference/video calls and webinars
- Experience in securing and maintaining highly confidential information
- Demonstrate prioritizing tasks and accommodating new responsibilities
21
Executive Assistant, VP Resume Examples & Samples
- Work collaboratively with the VP and use initiative to ensure matters pending response are completed with high quality in a timely manner
- Provide first-pass handling of the VPs email, invitations and voicemail
- Manage VPs calendar based on timely prioritization. Arrange and accept meetings with all levels, ensuring accuracy and effective time management
- Coordinate and schedule domestic and international travel arrangements understanding the Vice Presidents needs and preferences
- Maintain VPs business files
- Maintain department call path, answer telephone calls, take messages and forward information to appropriate personnel. Screen calls, redirecting calls to appropriate management or staff
- Prepare correspondence that may be of a confidential nature and include forms, tables, proposals, and somewhat complex reports with the Vice Presidents tone and style
- Coordinate internal moves and office reconfigurations for department, including new employee set up for phone, PC, furniture and supplies
- Open, sort and distribute mail. Send outgoing mail using appropriate mail service. Distribute requests for information, track progress and follow up on actions taken
- Take complete ownership of specific, ongoing projects
- Promote a risk-aware culture and ensure efficient and effective risk and compliance management practices by adhering to required standards and processes
- Consummate professional image representative of the VP and the department
- Business knowledge which includes knowledge of organizational policies and general business procedures
22
Executive Assistant to the VP Construction Resume Examples & Samples
- Provides advanced, diversified and confidential administrative support
- Provides strategic assistance in HR related matters, as well as financial assistance in preparing department budget and consequent follow-up
- Prepares correspondence, reports & presentations based on project or on business objectives and knowledge of company, industry and audience
- Interfaces with internal customers at all levels within the organization, as well as external customers, requiring considerable discretion and initiative including independently answering telephone inquiries and correspondence
- Receives and screens telephone calls and correspondence
- Researches background material and collects data for reports, presentations, and correspondence
- Coordinates meetings, support on follow up action plans, circulate minutes of meetings and prepare material meetings, as well as attend meetings
- Arranges appointments, and coordinates travel, plans, events, and processes expense reports
- Maintains Outlook calendar and distribution lists
- High School diploma, Bachelor’s, Associates degree or equivalent
- 3-5 years’ experience in administrative and executive level support
- Native level of Spanish and Fluent English oral and written is a must, any other European language will be considered as an advantage
- Excellent computer skills, proficient in all office software, specifically Excel, Outlook, and PowerPoint
23
Executive Assistant to Senior VP Resume Examples & Samples
- Proven interpersonal skills, emotional maturity and the ability to build relationships with stakeholders, including staff, direct reports, and external partners
- Ability to work independently and take a proactive approach to problem-solving with strong decision-making capability
- Ability to achieve performance goals and meet deadlines in a fast paced global environment. Must be able to maintain a realistic balance among competing priorities
- Must be able to work independently on projects, from conception to completion, and work under pressure to handle a wide variety of activities and confidential matters with discretion
24
Executive Assistant to Division VP & GM Resume Examples & Samples
- Strong English capability (read, write, speak)
- Proficient with Microsoft Excel, Word, Outlook, and Power Point
- Must possess the highest degree of ethical standards and be able to deal with highly sensitive and confidential data
- Strong professional presence with exceptional succinct communication skills
- Excellent planning, organization and time-management skills
- Highly motivated, self-starter able to work in a changing and diverse environment with very little work direction
25
Executive Assistant, VP & GM Resume Examples & Samples
- Make travel arrangements, coordinate meetings and manage the calendar of the Corporate Secretary
- Serve as key team member in ensuring readiness and seamless execution of Board of Directors meetings; closely coordinates with the Secretary to make sure he has everything he needs for these high-level meetings; works closely with the team to anticipate needs and proactively assist to ensure success of Board meetings
- Respond to requests from directors’ offices; must be timely and accurate in responses
- Responsible for the payment of invoices and the processing of reimbursement payments to the members of the Board; also responsible for check requests and working with budgets throughout the year
- Responsible for the accurate maintenance of Board and Committee files and corporate minute books
- Provides other support to the Corporate Secretary, Executive Offices, Ethics & Compliance Central and the Corporate and Securities Legal group, as required
- Should be an expert resource in corporate systems, websites, databases, applications; i.e., Microsoft Office (Word, Excel, PowerPoint, Outlook, Sharepoint, etc.), Diligent Board portal
26
Executive Assistant, VP Resume Examples & Samples
- Five (5) years Executive Administrative experience supporting an executive at the Vice President level or above
- High school diploma or equivalent education required; some college course work desirable
- Poise and professionalism with handling difficult and confidential human resources matters
- Deep understanding of corporate organizations and support structures to get complex and unusual tasks completed quickly and efficiently
- Proficiency in the Microsoft Office Suite of products (Word, Excel and PowerPoint)
27
Executive Assistant to the VP Resume Examples & Samples
- Operated at EA level for min of 5 years in a large complex business environment
- High level of practical knowledge of tools and applications
- Mature and professional behaviour
- Able to act autonomously with limited supervision
- Excellent organisational skills and results orientated
- Experienced in dealing at an Executive level both internally and externally
- Ability to work under pressured deadlines
- Diplomatic and tactful
28
Executive Assistant to the VP of GSO Resume Examples & Samples
- Provide executive support to the VP for Global Supply Operations which includes but is not limited to managing calendars across multiple time zones, making very complex and detailed travel arrangements (both domestic and international) and processing expense reports in an accurate and timely manner
- Manage VP and LT meeting invites; create and maintain agendas, follow up on action items and key deliverables as well as order and set up catering as needed
- Facilitate regular VP and LT business meetings; organize PowerPoint deck slides, run & record conference call and drive the deck real-time in partnership with deck owners
- Organize department morale events, both onsite and offsite, and team meetings from inception to completion; planning, budgeting, order catering & meeting supplies, preparing meeting materials and logistics
- Partner with Expedia Facilities Team to coordinate and support desk shuffles, office moves conference room updates as needed
- LPS Bellevue Skyline Towers space management
- Manager conference room calendars for Skyline Towers floors 12 & 13
- Maintain files and records which often contain confidential information
- Research and create presentations for various audiences as needed
- Assist the VP, and other LT members with special projects as needed
- Process all travel visa applications and passport updates for the VP and LT members as needed
- Be comfortable and confident working with our GSO teams in other time zones; Europe, Latin America & Asia
- Work with GSO Group Admin on projects, events and other collaborative efforts
- Work independently as well as on a team
- Work effectively under pressure, within short time constraints across a wide variety of projects
- A minimum of 3-5 years as an executive assistant in a fast-paced environment
- High level of executive maturity and experience working with VPs and above
- A “can-do” and positive attitude
- Ability to work well in both team oriented and self-directed environments
- Team and customer service orientation
- LI-LK1
29
Executive Assistant to the VP Resume Examples & Samples
- Drafting correspondence for management team and company announcements as needed
- Keying documents from draft and dictated notes
- Maintaining calendars – scheduling, rescheduling, and canceling appointments and meetings
- Filing and maintaining corporate records
- Attending Management meetings and record, transcribe, and distribute minutes
- Daily meetings with Management for review of schedules, tasks, follow-up issues, etc
- Direct follow-up with Site Leaders and Managers for time-sensitive tasks
- Responsible for Management team travel coordination as needed
- Planning and coordinating site meetings and events, including agenda preparation, directing others in schedule preparation, audio/visual presentations and handouts, lodging, meals, entertainment, transportation, and assistance to visitors
- Maintaining a thorough working knowledge of overall Company operations for troubleshooting from all departments
- Maintaining good understanding of CSS organization and working relationships with contacts at all locations
- Acting as HR liaison when necessary
- Maintaining communication with all levels of employees providing an effective communication channel for questions, suggestions, and messages for executive management
- Preparing and submitting expense reports for Management team
- Greeting visitors to the department and assist/direct to appropriate staff
- Screening and routing telephone calls
- Maintaining alphabetic and chronological filing systems
- 5 - 7 years of experience in an administrative/secretarial function with at least 2 years supporting an executive management team
- Prior experience coordinating travel, company events and meetings and managing mailroom operations
- Must be analytical, creative and solution-driven with the ability to multi-task
- Must be deadline conscious and detail oriented and be able to self-direct priorities
- Requires knowledge and use of confidential data including employee personnel files, compensation information, and proprietary company information
- Strong written and verbal communication skills with the ability to interact with all of the organization and external business partners
- Intermediate knowledge of Microsoft Office
- Intermediate to advanced knowledge Excel
- Bachelor’s degree in business preferred but not required. Post-secondary educational course work completed in business helpful
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Executive Assistant to the Senior VP Resume Examples & Samples
- Coordinates the Senior Vice President’s schedule
- Prepares meeting documents on a daily basis
- Ensures a follow-up of files needed by the Senior Vice President
- Coordinates and performs the necessary meeting follow-ups, as requested by the Senior Vice President
- Sorts incoming mail and emails, and prepares appropriate responses/drafts, as required
- Prepares PowerPoint presentations aimed at supporting activities
- Translates all documents, such as letters, memoranda, announcements, etc. (from English to French or vice-versa)
- Coordinates all travel plans (hotels/flights) and prepares required documents
- Makes sure documents are properly filed
- Updates the holiday schedule of Vice-Presidents and Directors
- Updates the company’s various organizational charts
- Produces various monthly and quarterly reports
- Supports the Senior Vice President in external activities
- Very good knowledge of Lotus Notes, Word, Excel, Windows and PowerPoint
- 10 years of experience in a similar position
- Bilingual (English and French, oral and written)
- Dynamic, with good interpersonal and organizational skills
- Team spirit and proactive approach
- Very autonomous person
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Executive Assistant to Senior VP Resume Examples & Samples
- Taking comprehensive notes at meetings, drafting letters and emails, word processing
- Filing, faxing, photocopying
- Transmitting fax\email broadcasts using Outlook
- Preparing Power Point presentations (slides and charts)
- Ordering supplies
- A minimum of 10 years of experience in a professional secretarial or assistant role within a similar environment
- Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional documents, reports and presentations
- Completion of college course work toward a degree or an undergraduate degree in a related field
- Prior experience which demonstrates the ability to problem solve and adapt to changing priorities, environment and technologies
- Prior experience in customer relationship building and knowledge of general business practices
- Prior exposure in business meeting / conference planning and logistics
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Executive Assistant to VP Product Development Resume Examples & Samples
- Minimum 5 years’ experience as executive administrative assistant
- Proficient computer software skills (ie: Microsoft Office suite)
- Experience creating / managing executive calendar
- Experience taking meeting minutes and distributing to appropriate audience
- Good written and verbal communication skills (ie: grammar, spelling, etc...)
- HS diploma/GED or equivalent professional experience
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Executive Assistant to VP, Global Partners Resume Examples & Samples
- Coordinate schedules of assigned executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees
- Conserves VP, Partner’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunication
- Prioritization, brainstorming, planning, and execution of special projects including events, off-sites, budgets and preparations for senior leadership meetings
- Extensive experience in scheduling complicated domestic and international travel
- Calendar management, including the coordination of complex and multiple participant executive or customer meetings across global time zones
- Acts as a liaison for assigned executives relaying and exchanging information with others including but not limited to: Board members, investors, senior leaders, customers and clients, local and national media, and other organizations or constituents
- Providing backup support for other executives as needed
- Prepare letters, memos, reports and other documents as needed
- May conduct various special projects, especially involving budgets and preparations for Board and senior leadership meetings
- Screens phone calls and incoming mail. This may include summarizing the content of incoming materials or specially gathered information. Additionally, this may entail investigating issues and summarizing complete information and/or drawing attention to important parts or conflicts
- Prepares expense reports; attains necessary receipts from vendors
- Exceptional with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
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Executive Assistant VP Resume Examples & Samples
- Previous experience with heavy calendar management using Outlook
- Time keeping experience
- At least five years of administrative experience with prior experience working with Senior Executives
- Working knowledge of Word, Excel and Power Point
- Ability to analyze organizational and administrative problems
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Senior Executive Assistant to Senior VP Resume Examples & Samples
- Provides high-level administrative assistance to Sr. VP/VP, CEO, or Founder
- May provide primary support to more than one leader
- Demonstrated Leadership mindset in prior roles—ability to influence culture/environment around them
- Problem solving orientation— Identify and solve problems with creative and innovative solutions
- Cultural steward—Brings an element of fun and caring to the workplace
- Timely responses to emails, voice-mails, and written correspondence on behalf of manager
- Department budget administration support including purchase order creation, management assisted with expense reports
- Department initiatives and projects tracked; outstanding action item follow-up and status reports to manager
- Business reports generated
- Corporate office liaison and/or other business units/functional groups
- General questions answered, unknown answers researched and appropriate information dispensed to employees and customers/vendors
- Employee participation in events, etc., reported and tracked
- Accurate databases created, maintained and updated for department use
- Org Chart maintenance for functional group or business unit
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Executive Assistant to First VP Resume Examples & Samples
- Manages the office of the First Vice President and provides day-to-day support for the First Vice President and Chief Information Officer. Handles a wide variety of complex and confidential situations
- Prepares presentations, reports, and analysis, collects and analyzes data, and conducts research in support of the First Vice President & Chief Information Officer
- Composes and edits correspondence, reports, and presentations, some of which are confidential or sensitive in nature. Edits and proofreads routine to complex and sensitive material for accuracy and completeness
- Works independently on special assignments, such as coordinating with other departments or units on behalf of the First VP, maintaining sensitive personnel information, monitoring information and providing regular status reports, or assisting with budget preparation
- Tracks project deliverables and deadlines. Works closely and effectively with the FVP to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
- Gathers and compiles documentation for high level meetings, some of which are confidential or sensitive in nature; prepares agendas and presentation materials, arranges technology support and selects menus when required
- Provides a bridge for smooth communication between the President's office and with internal departments; demonstrating leadership to maintain credibility, trust, and support
- Plans, coordinates, and ensures the FVP’s schedule is followed and respected. Plays "welcoming" role, Acts as First Vice President’s representative to employees, and democratically handles employee inquiries to foster accessibility to First Vice President
- Acts as ambassador for the Executive Office and the Bank and presents a positive, supportive, and professional image. Greets and escorts VIP guests
- Monitors, organizes and catalogs high volume of correspondence, including delegation of issues to others on First Vice President’s behalf. Resolves routine to complex inquiries
- Provides executive level support for the First Vice President and Chief Information Officer, including, arranging meetings and planning events, screening requests, managing calendars, performing purchasing functions, processing invoices, making travel arrangements, and submitting expense statements
- Serves as a backup to the Executive Assistant to the President. Acts as a liaison with administrative staff to ensure support and coverage for Executive Area
- Ensures the accurate retention and availability of records by establishing and maintaining filing system, both manual and electronic, based on set guidelines and Records Retention Policies
- Maintains professional and technical knowledge by attending workshops and participating in professional organizations
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Executive Assistant to VP of Philanthropy Resume Examples & Samples
- Five years or more of related experience working at or volunteering in a working capacity for a nonprofit
- Five years or more of demonstrated expertise in planning and implementing special events
- Five years or more of proven experience in successful grant writing
- Bachelor's Degree in a relevant field or 10 years of relevant work experience
- Proven ability in securing funds through grants and/or face to face asks
- High level of experience working with database management
- Established ability to relate to top community leaders
- Advanced expertise in working with volunteers
- Highly developed interpersonal, verbal and written communication skills
- Works with VP of Philanthropy to coordinate and execute the overall fundraising plan to solicit current and future donors
- Maintains all pertinent data/material required for productive fundraising, including donor records and program impact on web-based data management systems
- Manages a calendar for fundraising events and grants
- Assists in planning, coordinating and setting up for Financial Development committee meetings and event functions
- Able to communicate to others how the YMCA supports kids, adults, and families in the community
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Executive Assistant to Senior VP Resume Examples & Samples
- Plan upcoming agenda
- Manage daily agenda and travel arrangements including expense reports for the head of unit
- Proactively monitor incoming issues on managers behalf and act where appropriate
- Manage information to/from the head of unit and at some occasions support in creating said information, to direct reports and other key stakeholders
- Follow up/handle/approve purchade orders/concur etc
- Plan and organize internal and external meetings and workshops
- Participate in improving and implement of administrative routines for the unit and sub-units
- Lead the administrative tasks for the unit in close cooperation with the other unit assistants
- Several years of experience working with executive support
- Experience with complex planning (agendas/meetings/project deliverables), travel arrangements and from working closely with leadership teams, including leaders sitting virtually
- Experience and an understanding of a listed company’s many external contact (customer, suppliers, press etc), high level of discretion and confidentiality is expected
- As a person you will need to enjoy being the spider in the web, you can take own decisions and are proactive, and you work with minimum supervision
- As the unit’s area of responsibility demands varies pending on the unit’s daily tasks at hand, which are often unpredictable, a high level of comfort with flexibility is a must
- Demonstrate experience and skill in dealing with senior management
- Performs work under minimal supervision
- Good administrative skills and high knowledge of administrative systems and processes, including document handling and archiving
- Very good skills in MS office programs
- Very good knowledge about the IT administrative systems and tools
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Executive Assistant to the Provost & VP for Academic Affairs Resume Examples & Samples
- Provide high-level administrative support for the Provost
- Manage the Provost's complex schedule
- Coordinate the Provost's activities to support those of the President, University Vice Presidents and Deans
- Manage the telephone and electronic communications of the Provost office
- Coordinate and schedule meetings, special events, and other events as required
- Manage, review and draft responses to incoming correspondence
- Maintain extensive knowledge and understanding of University and school policies and procedures
- Minimum of 5 years experience in an educational environment
- High level of competency required in Microsoft Outlook and Microsoft Word. Other desirable computer skills include Microsoft Excel and Banner
- Outstanding writing, research, communication, and organizational skills
- Detail-oriented, and able to anticipate needs and issues
- Ability to create a welcoming environment for all University constituents
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Executive Assistant, VP Resume Examples & Samples
- Work collaboratively with the VP and team of directors to use initiative to ensure matters pending his response are completed with high quality in a timely manner
- Provide first-pass handling of the VP’s email and voicemail
- Arrange meetings and schedule appointments and follow-ups with all levels to ensure accuracy and effectiveness of executive's calendar
- Arrange and coordinate all aspects of large meetings, lunches, dinners and parties, working effectively with other EAs to coordinate multiple executives’ calendars
- Coordinate and schedule domestic and international travel arrangements understanding the Vice President’s needs and preferences
- Maintain VP’s business files
- Prepare correspondence that may be of a confidential nature and include forms, tables, proposals, and somewhat complex reports with the Vice President’s tone and style
- Complete assignments efficiently and effectively using Microsoft Office products and HR information systems (Word, PowerPoint, Excel, PeopleSoft, WorkDay, etc)
- Committee coordination and Compensation Committee preparation support
- Prepare analyses and reports involving employee data
- Track and enter time and attendance. Actively participate in orienting and assuring training for new unit members
- Poise and professionalism with difficult and confidential human resources matters
- Ten years administrative experience supporting an executive at the VP level or above
- A high school diploma or equivalent skills
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Executive Assistant to VP Mena Resume Examples & Samples
- Uses problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
- Welcoming and looking after visitors
- Dealing with incoming email, faxes and post addressed to the VP
- Organizing and maintaining diary and making appointments for the VP and leadership team
- Manage budget monitoring, analyze and signal anomalies, handling expenses
- Dealing with correspondence and writing letters and taking dictation and minutes; · Types and proofreads correspondence, reports, and forms; corrects grammar and formatting errors; drafts brief correspondence of a routine nature
- Carrying out background research and presenting findings into subjects the VP is dealing with
- Organizing and attending meetings, and ensuring the VP is well-prepared for meetings; this may include overall arrangement and scheduling of meetings, preparing agenda, catering menus, room and equipment set up
- Anticipation and pre-planning where necessary. Spontaneous adjustments to travel, meetings or other requirements of the VP
- Liaising with clients, suppliers and other staff
- Devising and maintaining office systems to deal efficiently with paper flow
- Organizing and storing paperwork, documents and computer-based information
- Arranging travel and accommodation for VP & team and travelling with the VP to provide general assistance during presentations and organization of meetings & events
- Attend & be involved in organization of conferences
- Organizing large-scale meetings/events which the VP of MEACAT or members of the Executive Committee are invited to
- Work closely with other Executive Assistants across the globe including the US, Europe liaising and collaborating on projects as and when required
- Maintain and record personal records and documents to include but not limited to visa applications, travel document preparation etc
- Fluent in English, French is an advantage
- A minimum of 3-5 years of executive administrative management experience
- Excellent written and oral communication skills; strong yet non-intimidating presence
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Executive Assistant to the VP for HCS Resume Examples & Samples
- Coordinates day-to-day operations of the Office of the Vice President for Human Capital Services, collaborating with key colleagues in HSC to ensure smooth, efficient and effective operations, shared responsibilities and the exchange of information
- Identifies administrative needs or problems in the office of the Vice President and HSC, devises and recommends solutions, and implements solutions after approval
- Serves as the principal point of contact for the office of the Vice President and acts as the liaison to campus, communicating on behalf of the Vice President and HSC answering questions or directing individuals to the appropriate person/s
- Under the direction of the Vice President, manages, coordinates and supports Division of Human Capital Services projects including major initiatives, consultant-led projects, programming, retreats, planning sessions or other special projects or events
- Maintains close communication with the Vice President for Human Capital Services and other members of the leadership team to understand and support priorities and needs, with an eye toward efficient operation of the Division and the "big picture."
- Assists the Vice President and HCS leadership team with development and oversight of division finances and budget. This will include preparation, monitoring and preparation of financial reports. This position will play a key role in assisting with setting financial priorities consistent with division and university priorities and goals
- Maintains departmental personnel files, prepares personnel transactions for staff and students, to include annual salary contracts for unclassified employees. Responsible for the maintenance of time and leave records
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Internship From September With the Executive Assistant of the VP Resume Examples & Samples
- Event Management: Assistance in the planning, organization and implementation of management and employee events in the GSP area
- Communication: Preparation of content for communication of our Committed to Win Strategy
- Change Management: Support in the area of process development
- Organization Steering: Preparation of documents and presentations for various management committees (strategy driven)
- Support in GSP's day-to-day Business
