Finance Administrative Assistant Resume Samples

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D Mertz

Davion

Mertz

12379 Oberbrunner Corners

Philadelphia

+1 (555) 543 7832

12379 Oberbrunner Corners

Philadelphia

Phone

p +1 (555) 543 7832

Experience Experience

Chicago, IL

Administrative Assistant, Finance

Chicago, IL

Flatley-Tillman

Chicago, IL

Administrative Assistant, Finance

5+ years of calendar management and expense report management for 3 or more executives
Assist in creation of business presentations to senior management using PowerPoint and/or Keynote
Communicate routinely to manager’s direct reports
Project manage all logistics for team off-sites
Assist in monthly preparation of contribution margin P&Ls
Assist with certain month-end financial processes, including posting of journal entries
Coordinate and prepare the monthly results book and distribute to Sr. Management

New York, NY

Finance & Administrative Assistant

New York, NY

McLaughlin-Considine

New York, NY

Finance & Administrative Assistant

Under the direction of the Field Coordinator, the Finance Assistant performs recording keeping and payment transactions
Assists the SFAO in the provision of logistic support for workshops and trainings
Manages incentive payments for community volunteers and all field site transactions
Assists the SFAO in the maintenance of an efficient records/storage of all office supplies
Updating and maintaining various financial spreadsheets, using Excel and ensuring compliance with BBC policies and procedures relating to purchasing and accounts
Assists with production of presentation materials for staff members
Assisting in the administration of petty cash

present

Phoenix, AZ

Administrative Assistant, Syndicated Finance

Phoenix, AZ

Blanda, Morar and Watsica

present

Phoenix, AZ

Administrative Assistant, Syndicated Finance

present

Provide input and recommendations on daily administrative polices and workflow issues
Assist in the preparation of marketing materials
Assist in the preparation of bank meetings for new issue clients
Provide phone coverage for Loan Sales & Trading
Perform other duties as assigned
Coordinate conference/ meeting schedules, access to building, registration of visitors
Maintain internal documents and files

Education Education

Bachelor’s Degree in Initiative

Quinnipiac University

Bachelor’s Degree in Initiative

Skills Skills

Strong attention to detail
Highly organized
Excellent written and verbal communication skills
Proficiency with computer platforms and applications
Working knowledge of ERP system (i.e., JD Edwards)
Plan meetings and take detailed minutes
Microsoft Office/Suite proficient
Solid problem solving and time management skills
Great interpersonal skills
Excellent communication skills (written and verbal)

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Administrative Assistant, Finance Resume Examples & Samples

Coordinate internal and external meetings for 3+ Directors or Executives
Manage hectic, complex, and unforgiving calendars
Prepare expense reports
Coordinate domestic and international travel arrangements and visas
Organize space planning and large offsite events
Build cross-functional relationships between departments
Ability to multi-task and change direction quickly
Ensure the timely preparation and delivery of all briefing information for meetings
Communicate routinely to manager’s direct reports
Communicate daily with internal and external customers, prospects, partners, and vendors while exhibiting the highest degree of professionalism, courtesy and diplomacy
Ensure and maintain confidentiality of all appropriate communications and documentation
Track, prioritize, and assign all incoming written and oral communications, as necessary, to appropriate person(s) for response
Organize and manage all travel arrangements
Process expense reports and prepare purchase orders
Extensive knowledge of event and conference planning
Take ownership of your organization’s people and business priorities/needs

Administrative Assistant, Finance Resume Examples & Samples

Schedule meetings, answer phones, manage calendar, emails and other correspondence
Prepare various ad hoc analyses requested by the CFO, RCA
Code overhead invoices and liaise with the Accounts Payable Department
Coordinate and prepare the monthly results book and distribute to Sr. Management
Run weekly international sales report
Update soundscan information for monthly sales return reserve analysis

Administrative Assistant, Finance Operations Resume Examples & Samples

Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings
Project manage all logistics for team off-sites and large-scale events including: all-hands meetings, annual company celebrations, and numerous external speaking engagements
Build cross-functional relationships with key partners in other departments at Facebook
Create, foster and maintain a positive environment on Facebook's Marketing team

Administrative Assistant, Finance Resume Examples & Samples

Prepare purchase orders, related check requisitions, and process invoices for payment in connection with various marketing/promotion related expenditures (e.g., artist ground travel, marketing consultant expenses) and miscellaneous overhead costs
Initiate credit memos in the Paperless Requisition System and process related check deposits
Arrange set-up of new vendors in the company Accounts Payable system as needed
Assist in the reconciliation of monthly American Express charges to the Marketing Business Travel Account (BTA) and Promotion Business Travel Account (BTA) relating to artist travel in connection with promotional tours/appearances and non-employee travel in connection with radio contests, etc
Compile monthly expense recharge of Federal Express shipping costs to artist marketing budgets as appropriate
Review monthly SCA telecommunications activity reports for unusual activity and reasonableness of charges to Columbia
Assist with certain month-end financial processes, including posting of journal entries
Review and approve Columbia employee weekly timesheet submissions in the Ultipro system
Prepare monthly overtime summary reports and issue to applicable department heads
Review Columbia employee expense reports in the Databasics system for compliance with overall company and business unit specific T&E policies; Perform ad hoc analysis of certain expense categories and spending trends
Maintain meeting room reservation schedule for all Columbia New York conference rooms and artist lounge/performance spaces
Submit all Facilities and Telecommunications work requests as required in connection with office moves, new employee on-boarding, etc
Liaise with SCA Facilities and outside vendors (e.g. Quench) in regard to maintenance issues on the Columbia floors of the New York office building
Oversee ordering of supplies for Columbia copier rooms, beverages for Columbia conference room pantry, and nameplates for employee offices
Administer Columbia group distribution email lists in Outlook
Manage employee access rights for overnight and international Federal Express shipping
Control distribution of package passes and master keys for the Columbia floors of the New York office building
Assist in creation of business presentations to senior management using PowerPoint and/or Keynote
Provide administrative support to the Columbia SVP Finance & Operations including telephone coverage, preparing expense reports, maintaining meeting calendar, arranging business travel, and printing marketing, financial and other reports
Provide administrative support to the overall Columbia Finance department including ordering of office supplies, entering of staff timesheet information into the Ultipro system, and maintaining the department vacation calendar
A self-motivated individual with a positive attitude and work ethic, an eagerness to learn, and ability to thrive in a dynamic environment
Recent College graduate eager to start a career in a recorded music company; ideal candidate will have an interest in a career in finance, accounting or business administration
Proficient in Microsoft Excel and ability to quickly learn proprietary company systems and other applications; ideal candidate is also adept at using Microsoft PowerPoint and/or Apple Keynote presentation software
Good verbal, writing and interpersonal skills, with ability to communicate with a wide range of individuals both inside and outside the company in a professional manner
Candidate must be comfortable working with financial and numerical detail
Some overtime may be required as necessary on occasion
Passionate music fan and a desire to learn about the business a plus

Administrative Assistant, Syndicated Finance Resume Examples & Samples

1) General Administrative Duties
Coordinate travel and entertainment activities, process reimbursement requests
Coordinate conference/ meeting schedules, access to building, registration of visitors
Assist in the preparation of bank meetings for new issue clients
Provide phone coverage for Loan Sales & Trading
Order supplies and necessary materials
Maintain internal documents and files
Assist in the preparation of marketing materials
Track vendor payment requests
Ad hoc projects upon request
2) Analytical Tasks
Prepare Master Confidentiality Agreements and Schedules
Prepare Arms-length Transaction Report
Prepare Information Control Report
Update Syndtrak on an on-going basis as directed by Loan Sales & Trading
Prepare KYC Report· Prepare monthly Double Count Report
Prepare Weekly Activity Report
Coordinate monthly Intra - Office Inspection Report· Prepare Expense Budget Control and related reports
3) Policy
Provide input and recommendations on daily administrative polices and workflow issues
4) Technical Skills
Proficient with Excel, Word and PowerPoint
Other internal systems as required
Undergraduate degree or 1 - 3 years of relevant experience
Ability to communicate professionally with internal and external clients
Familiarity with file organization and maintenance
Ability to work effectively under time constraints

Administrative Assistant, Finance Resume Examples & Samples

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Strong typing skills
Excellent meeting and travel management skills
Excellent verbal and written communication skills including a pleasant telephone manner
Excellent customer service skills for both external and internal clients with a 'can do' approach to resolution
Excellent organizational and prioritization skills with the ability to manage competing demands and prioritize effectively
Excellent attention to detail and establishing priorities and meeting deadlines
Excellent problem solving and people skills
Proficiency with the use of standard office equipment including copiers, scanners, printers and fax equipment
Ability to work with little direct supervision and in team settings
5 plus years of work experience in a corporate finance department or law firm preferred
Knowledge of CIFA, Workshare, TyMetrix a plus
Ability to work will with others

Public Finance Administrative Assistant Resume Examples & Samples

Coordinate necessary regulatory documentation as part of the deal process to ensure compliance with rules and regulations
Perform advanced word processing, database and spreadsheet applications including proposals, presentations, charts, reports and merge letters. Documents may include working with numbers and performing basic calculations
Independently research, collect and compile documents and data for special and regular reports, selecting data from various sources. Analyze data to ensure results are consistent with expectations – will they be doing this??
Answer incoming telephone calls; provide information or refer caller to the proper staff; answer inquiries requiring knowledge of the department’s overall function. Plan, coordinate and arrange for various departmental functions (client meetings, luncheons, etc). Make travel and accommodation arrangements, prepare itineraries. Coordinate conferences and creation of marketing pieces
5+ years of experience in the performance of advanced administrative/office support functions or a combination of education, training and/or experience which provides an equivalent background required to perform the work of the position
Ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability
Ability to demonstrate a calm demeanor and retain composure in stressful situations. Ability to initiate action and work independently on most tasks

Senior Administrative Assistant, Finance Resume Examples & Samples

Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail
Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
May organize, host and facilitiate activities such as team and cross-functional meetings, conferences and department activities
Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
Works with facilities department in planning and organizing team space maintenance and facilities moves
Provides support and resources to department hiring managers for new partner setup and immersion activities
Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
Serves as a peer leader to administrative team within function
Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
Supports executive, department and administrative team in coffee education as a part of Starbucks core business
Maintains regular and punctual attendance
Progressive administrative experience (7-9 years)
Providing support to executive level management - or equivalent (7-9 years)
Project management (7-9 years)
Fast-paced environment
High School diploma/GED or 4 or more years of US military service
5 or more years of experience in a role performing administrative assistant or coordinator job functions
1 or more year(s) of experience in a role providing general administrative support for 1 or more senior-level manager(s)
4 or more years of experience in a role managing calendars and email in Microsoft Outlook
4 or more years of experience using Microsoft Suite, including advanced skills in Outlook, PowerPoint and Excel
5 or more years of experience supporting projects
Ability to work adjustable hours in an office environment to accommodate business need
Demonstrates confidence, composure and professionalism
Advanced problem-solving skills
Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
Ability to interact and communicate effectively at mulitple levels of the organization
Ability to work independently, as part of a team and as a peer leader
Aptitude for identifying potential for process improvements and leading change process
Ability to deliver consistently high quality and professional customer service to both internal and external customers
Advanced proficiency in Microsoft Office Suite
Ability to exercise sound judgment and independent decision making
Demonstrates an aptitude for understanding the business, function and company priorities
Knowledge of general office administration, procedures and equipment
Ability to perform successfully in a fast paced, dynamic environment

Administrative Assistant, Specialty Finance Resume Examples & Samples

Coordinates and maintains calendars; schedules and reschedules meetings and appointments when necessary to ensure that high priority objectives are accomplished
Serves as a communications liaison to the Executive and Senior Management team; receives and screens visitors, mail, and phone calls; responds to questions, requests and issues; relays and routes information as appropriate; ensures any necessary follow up actions are taken in a timely manner
Handles travel arrangements and business itineraries; prepares and submits expense reports
Composes, edits, and types a variety of confidential materials, reports, presentations and internal and external correspondence with high standards for grammar, spelling, and document formatting; ensures timely and accurate distribution of communications
Performs project-oriented assignments including researching data and issues, compiling information and preparing results and recommendations
Manages any necessary logistics for meetings, events and appointments; prepares and compiles materials and agendas
Assists with vendor management including understanding of PO and invoice processes
Attends internal and external meetings as needed, may function as C-level liaison
Solid technology, phone and internet skills, including intermediate proficiency with Microsoft Office applications (i.e., Excel, Word, Outlook, SharePoint, etc.)
Advanced knowledge of English grammar, appropriate standards regarding letter and memorandum composition, and proper telephone etiquette
Ability to develop and maintain a broad understanding of the Bankâ€™s organization, business objectives and operations
Ability to exercise sound judgment and independent discretion in setting priorities, communicating with others, and handling confidential or sensitive information
Strong communication and interpersonal skills; ability to foster effective business relationships with internal and external parties
Professional appearance and demeanor; maintains a positive and congenial attitude; deals effectively with a variety of personalities with diplomacy, tact and poise
Customer service orientation with effective problem solving, negotiation and follow-up skills
Proven ability to prioritize and manage workload and to instill a sense of urgency in others as necessary to meet deadlines
Team player with the ability to work independently in a fast paced environment
Excellent planning and organizational skills with strong attention to detail and concern for accuracy
Flexibility to work extended hours as necessary
3-5 years of experience in executive support or project management
Experience in the Banking or financial services industry preferred

Finance & Administrative Assistant Resume Examples & Samples

Prepare monthly financial report forms which accompany executed sub project documents
Prepare monthly reporting/ budgets data entry into excel spreadsheets and automated MIS reports and disseminate information to country office
Assists the SFAO in arranging travel logistics for state office staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups
Handles all photocopying assignments, development and printing of photographs including reproduction of recorded videotapes for the zonal office
Assists the SFAO in the provision of logistic support for workshops and trainings
Assists the SFAO in the maintenance of an efficient records/storage of all office supplies
Serves as point of contact for logistical and administrative needs in the office
Coordinates all administrative and secretarial support services for the state office (as relevant)
Records minutes of staff meetings and circulates same amongst the staff of the state
Assists with production of presentation materials for staff members
Act as a receptionist: answers the telephones in an appropriate, clear and friendly manner, takes and relays messages or forwards calls, greets and directs office visitors, receives/sends correspondence, keeps fax log and any correspondence
Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment
Performs any other duties as assigned
University degree in Accounting, Finance or Business administration
Minimum of 1-3 years experience in accounting related to NGOs and community level programs, with increasing responsibility
Experience with administrative and secretarial skills
Sound accounting skills
Experience with large complex organization is required, familiarity with international NGOs preferred

Administrative Assistant Internal Audit & Finance Operations Resume Examples & Samples

Manage calendar, email and phone for the VP Internal Audit and VP Financial Operations. Monitor incoming/outgoing communication and use of executives’ time to provide continuity and efficiency throughout department
Liaison between Vice President and direct reports for various internal unit needs and activities including certain compliance activities such as maintaining team vacation calendar, compliance wire training monitoring, etc
Responsible for scheduling meetings and coordinating various team meetings (staff meetings, EY updates, etc.)
Responsible for the coordination including venue, hotel, food for Face to Face group meetings (IA 1 meeting per year; Indirect Procurement 2 per year, Global Real Estate/Facilities 1 per year, various vendor meetings for Global Travel group <5 attendees)
Work with Executive Assistant to CEO, CFO, Corporate Controller, Treasury, Tax, Compliance and Divisional and International Executive Assistants on relevant assignments/projects/meetings
Responsible for VP, Internal Audit and VP Financial Operations travel arrangements and related expense reporting
Responsible for proofing, editing, and issuing audit reports (approx. 40-45 per year). Sending out customer satisfaction surveys subsequent to each audit and sharing feedback received with VP Internal Audit and relevant engagement team members
Create cover page and page numbers for IA report executive summaries issued during the quarter for distribution to Stryker’s Audit Committee
Provide administrative support for monthly indirect spend reporting
Additional Support

Finance & Administrative Assistant Resume Examples & Samples

Preparing monthly payroll under the supervision of the Bureau Manager, Dakar as required
Organising transport for guests as necessary
Ensuring the BBC Dakar Bureau complies with all relevant BBC safety procedures
Keeping other team members informed of issues affecting them
Escalating all issues to the Bureau Manager, Dakar and as appropriate
Ability to prioritise, to use initiative and to work effectively under pressure without close supervision
Able to communicate effectively with a range of people and at all levels of the BBC
Good planning and organising skills and the ability to prioritise effectively
Practical knowledge and skills in using a range of packages, including Word, Excel and accounting packages
Ability to meet deadlines, often under pressure
Experience of producing timely and accurate information and reports
Able to work with attention to detail and accuracy
Experience of and ability to work flexibly and pragmatically in an operational environment
A lively interest in the broadcast news, online news and wider media environment and appreciation of the particular demands it may place on financial and administrative work
Good working knowledge of the BBC’s Health and Safety procedures
Excellent written and spoken English and French

Senior Administrative Assistant Fibi NA Accounting & Finance Resume Examples & Samples

60% FISNA A&F Leadership Team support – Provide support to assigned FIBINA A&F managers. Responsible for calendaring, handling of confidential material/information, meeting coordination, travel arrangements, T&E where needed, scheduling key meetings, catering, booking venues, organizing calendars, booking travel, booking tickets for IT issues, and organizing agendas
30% FISNA A&F team support – Provide all administrative support for onsite and offsite team meetings, activities (community, safety, and team building), provide onboarding/off boarding support, support team in IP, safety, and ongoing trainings required for new and existing employees
10% Additional projects and responsibilities as required- including proofing presentations, documents, and project work as needed for key A&F deliverables

Finance Administrative Assistant Resume Examples & Samples

High School diploma, GED Certificate or equivalent experience
Two or more years administrative or related experience
Good customer service skills both on the telephone and in person are needed
Demonstrated experience in providing analytical support and problem solving
Advanced knowledge of and experience with technology tools to support the Finance function including excellent computer skills in Microsoft Suite environment. SAP preferred
Organized and able to coordinate multiple tasks and work independently
Ability plan and organize meetings
Arranging Travel and Accomodations
Experience Processing Expense Reports for Managers & Directors

Senior Administrative Assistant, Finance Resume Examples & Samples

Fast-paced environment (7-9 years)
High School diploma/GED or 4 or more years of US military service5 or more years of experience in a role performing administrative assistant or coordinator job functions
Interest and availability to work fixed hours in an office environment

Administrative Assistant, Finance Resume Examples & Samples

Assist in the preparation of presentations and speaking engagements
Build cross-functional relationships with key partners in other Facebook departments
5+ years of administrative experience including support of a VP or C-level executive
5+ years of experience coordinating travel logistics on behalf of 3 or more executives
5+ years of calendar management and expense report management for 3 or more executives
BA/BS degree required
Experience juggling projects simultaneously
Experience with event planning

Finance Administrative Assistant Resume Examples & Samples

1+ year of Office-related experience
High School Diploma / GED
Working knowledge of ERP system (i.e., JD Edwards)

Administrative Assistant, Finance Resume Examples & Samples

Well versed in calendar management, trip planning and scheduling. Coordinate meeting invites, conference call invites and perform minute-taking
Facilitate visa applications for business travels
Perform administrative duties such as emails correspondence, business letters, memorandum, incoming and outgoing mails etc
Compile expense report and presentations for management review
Document and communicate requests and enquiries to appropriate personnel, and maintain confidentiality of information
Develop and maintain a proper filing system. Keep full record of departmental related documents and maintain strict confidence
Assist in preparing and developing internal communication emails, memos and presentations
Effectively collaborate with people at all levels across functions in a diverse environment
Degree holder preferably in Business Administration or equivalent
Minimum 5 years’ relevant experience in large-scale corporations
Well-organized with ability to multitask
Self-motivated and able to work independently with minimal supervision
A good team player with approachable character, positive attitude and strong ownership
Fluency in written and spoken English and Chinese (including Putonghua)
Proficiency in MS Word, Excel, PowerPoint and Chinese word processing

Executive Administrative Assistant, Finance Resume Examples & Samples

Act independently to determine and plan tasks for projects
Manage those projects to completion including attaining cost, scope, schedule and quality
Consistently work on assignments requiring independent action and a high degree of initiative to resolve issues
Management of calendar, travel and expense reports of executives
Provide rapid triage and referral of matters to appropriate parties across a global organization for action and follow up to ensure proper disposition
Prepare agendas and correspondence for staff and business meetings and maintain records and files of current and post projects, operations and decisions
Work with spreadsheets, databases, presentations and word processing software packages in the preparation of requested documents
Support on-boarding of new hires
High School diploma or GED (General Educational Development), BS Degree is strongly desired
10+ years administrative experience or equivalent
Project coordination and/or event management skills
Strong computer systems experience
Google collaboration tools proficiency (drive, mail, calendar, sheets, etc.)
Expert level proficiency in Microsoft Office products including PowerPoint and Excel
Organized, detail oriented, excellent follow through skills
Possess a high degree of confidentiality
Experience interacting and communicating at all levels within the organization, including the executive, clients and internal customers
Prefer experience supporting senior level finance executives

Administrative Assistant of Finance VP Resume Examples & Samples

Knowledge of PC including trouble-shooting/fix common issues
Self starter and strong ability to learn new processes and work with systems and tools
Resourceful at resolving day to day issues around the office
Prior relevant experience in MNC preferred

Finance & Accounting Team Senior Administrative Assistant Resume Examples & Samples

Owning and managing dynamic meeting calendars and travel engagements for global organization leaders - proactively noticing and resolving requests with meeting conflicts before issues arise, and prioritizing and balancing meetings for attendees from multiple world areas and time zones
Managing travel arrangements (including international) and expense reports
Preparing/composing correspondence, presentations and reports
Consistently work on assignments requiring independent action and a high degree of initiative to resolve issues; resolving problems where facts may be incomplete or in form not readily usable, where further inquiry and investigation is necessary to define problems to proceed
Identifying issues beyond a stated situation, and proactively researching information to resolve problems of diverse scope
Recognizing, evaluating and reconciling inconsistencies in data or results and escalating unusual problems or troubleshooting the issue
Referring to established policies and precedents and building a deeper understanding of processes, procedures, customers and organization and assuming responsibility to improve service, efficiency and quality of work
Establishing an excellent professional working relationship with the leader, as well as other leaders and their administrative assistants
Applying knowledge and understanding of customer needs and other internal/external contacts to determine priorities, methods and procedures for assignments
Working on assignments that are complex in nature where independent action and a high degree of initiative are required in resolving problems and developing recommendations
6+ years of relevant administrative assistance experience, recently supporting a senior leader and preferably in Finance or Accounting. Experience to include
Expert knowledge of software programs to include Windows, MS Office and other applications (PowerPoint, Visio, Excel, Access, SharePoint, Taleo, etc.)
Ability to effectively triage and manage shifting and changing priorities of a complex nature
Strong organizational skills, detail oriented; effective problem solving skills while working well under pressure and with minimal direction
Extremely high confidentiality; integrity and trust
Flexible working hours / availability
Excellent presentation, interpersonal, written and verbal communication skills, and the ability to build relationships throughout the organization and with external stakeholders

Finance & Administrative Assistant Resume Examples & Samples

Support implementation of administrative and operational strategies
Support of Lebanon programme management and effective cost recovery
Support to implementation of the resource mobilization strategy
Provision of administrative and logistical support
Facilitation of knowledge building and knowledge sharing, and guidance to all stakeholders on financial matters
Support implementationof administrative and operational strategies
Work in full compliance with UN/UN Women rules, regulations, and policies of financial activities, financial records/ reporting system and facilitate and coordinate follow-up on audit recommendations; and the implementation of effective internal controls, in addition to the proper functioning of a client-oriented financial resources management system
Support to the Lebanon Office finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the Regional office in Cairo
Support Implementation of cost sharing and trust fund agreements
Support full compliance of administrative activities with UN Women rules, regulations, policies and strategies
Provision of inputs to the UNW Lebanon administrative business processes mapping and implementation of the internal standard operating procedures (SOPs)
Guidance to the UN Women country and project field offices on routine administration of projects, tracking use and support preparation of reports on utilization of financial resources
Supervise advice to project staff on UN Women administrative and NGO reporting, in particular, on budgetary issues
Facilitate organization of training for the Operations/Project/Programme Staff on financial management
Compilation of lessons learned and best practices in programme finance
Thorough knowledge of financial rules and regulations and accounting principles
Excellent knowledge and application skills of IT tools and management systems
Ability to provide input to business processes re-engineering, implementation of new systems
Good analytical skills and results orientation
Skills to manage relationships and communicate
3 years of progressively responsible experience in finance, administration or program support is required at the national or international level. Proficiency in using computers and standard office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems required

Administrative Assistant, Finance Resume Examples & Samples

Basic knowledge of the financial industry, preferably from work with/for financial institution
Must have knowledge of office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through related experience
Must have advanced proficiency with Microsoft Office; Word, Excel, Powerpoint, Access, Outlook
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Efficiency and judgment is required to plan, prioritize and organize diversified workload in a fast paced environment
Must possess a proven track record of their ability to work with and demonstrate discretion with highly confidential information

Administrative Assistant to Department Head-finance Resume Examples & Samples

Maintains meeting schedules and works to keep day flowing and appointments on-schedule for multiple supervisors; arranges conference spaces for meetings
Manages expense reports and processes invoices, as needed
Fields telephone calls and provides answers to direct inquiries
Creates spreadsheets and presentations for team, as needed
Prepares CEO/CFO Certification Letters
Distributes News Corp Press Releases
Prepares donation, acquisition and inventory reports
Maintains various documents and Excel files
Provides administrative support for multiple supervisors, including filing, copying, maintain office supplies and other miscellaneous office tasks
Plans and schedules all travel needed, including purchase of airline and train tickets and making hotel reservations
Works on special projects, as requested
Must have 3+ years work experience assisting someone in a management position
College Degree or equivalent work experience required
Finance/Tax experience is preferred
Must be extremely organized, detail-oriented, and demonstrate the ability to problem-solve
Must be able to work independently and set priorities
Ability to multi-task and handle numerous job responsibilities simultaneously
Must have exceptional written and verbal communication skills
Must have strong computer skills; Knowledge in Microsoft Office (Word, Excel, and PowerPoint) essential
Should enjoy maintaining schedules and organization and keeping the team on-track

Associate Administrative Assistant, Finance Resume Examples & Samples

Effectively represents Jesus Christ to those within both personal and professional spheres of influence
Assists in broad variety of tasks related to the administration of BGEA’s risk insurance plan, including but not limited to, initial preparation of reports, compilation of necessary data, and other related duties
Completes administrative tasks assigned by the Executive Administrative Assistant to support the CFO and the Finance staff in general as time permits
Performs other duties assigned by the Executive Administrative Assistant
Professional demeanor on the telephone and in person; able to professionally represent BGEA
Good logic and organizational skills
Good interpersonal and listening skills
Professional attitude in handling confidential information
Confidence in working with people at all levels of the organization structure
Some insurance experience helpful
Computer skills and functional experience in Excel, Word, and Outlook required
Ability to type 50 wpm

Finance / Administrative Assistant Resume Examples & Samples

Coordinate Revenue Transmittal Document (RTD) process including approving RTD’s, generating invoices and tracking payments. , edit reports, and following up with transaction managers & landlords
Updating Engage (C&W’s commission tracking site) to manage status of commission payments
Work directly with other Account Platform Coordinators sharing best practices and developing new tools and process to support teams and create efficiency in providing service to clients, stream lined reporting processes and documentation
Maintain client team cost worksheet. Invoice client monthly for service line teams for funding payroll, 401k, benefits and V-Account for bonus accrual
Review & process Employee Expense reports
Invoice client and process reimbursable expenses
Coordinates onboarding of all new team members
Maintain database and version control of process documents and playbooks
Maintain and update Partnership Pool Reconciliation
Update monthly – adjustments, new transactions, payments
Review quarterly and present to client for review and approval with Account Director
Reconcile against V-Account at year end

Executive Administrative Assistant for the SVP of Finance Resume Examples & Samples

Maintain and update calendars and support daily activities
Create, update, track, and/or deliver highly confidential, delicate, and time sensitive correspondence and information. Ensure information is clear and accurate
Prioritize information and tasks and coordinate with others as needed
Maintain contact information of customers and business associates
Make copies/binders as requested
Schedule and send out meeting requests and updates
Make all travel arrangements (via travel agent and on-line) and transfer travel info to calendar
Run monthly reports and gather field data for the accounting team
Prepare express shipments and correspondence for delivery
3-5 years progressive experience
Experience in Corporate environment

National Administrative & Finance Assistant Resume Examples & Samples

Assist Al Fayhaa and UNDP in all administrative aspects of the project
Participate in all meetings and conferences in Lebanon when requested to
Document and write records of all meetings, workshops, etc
Provide administrative support to all meetings and workshops as well as participate in its preparation
Follow-up on all the administrative and financial aspects of the project
Prepare, send, and document e-mails and any other type of correspondence
Assist in data collection and documentation
Perform all other tasks which may be assigned by Al Fayhaa and UNDP in order to fulfill the project goals
Coordinate closely with the Urban Community Al Fayhaa and UNDP and the Catalan partners for the implementation of the activities of the project in all administrative and financial aspects
Provide administrative and financial data documentation
Follow up on the Implementing of the action plan
Facilitate and follow up on the implementation of Pilot Project
Perform all other tasks which may be assigned by the Project Manager in order to fulfill the project goals
Dynamic individual with excellent interpersonal and technical skills
Work autonomy and capacity to initiate actions in a pro-active way
Capacity for rapid and clear analysis and reporting
Excellent working knowledge of spoken and written English and Arabic
Knowledge of French would be an advantage
The applicant must be a team-player, and have excellent communication skills and must be flexible in approach
Bachelor degree in Business or equivalent
Minimum 2 years of relevant experience
Experience in the relevant sector ideally combined with experience in project preparation for financing and project implementation
Experience in international procurement and preparation of tenders
Multi-country working experience would be an advantage

Senior Administrative & Finance Assistant Resume Examples & Samples

1) Provide support to Office’s financial/budget management (40%)
Working knowledge of UNICEF systems (SAP/VISION), policies and procedures is considered an asset
Excellent knowledge and proficiency in the use of office Computer Applications (e.g., Word, Excel, PowerPoint, etc.) is required
Strong writing, interpersonal and communication skills are required

Finance Administrative Assistant Resume Examples & Samples

Answer and direct phone calls
Organize and schedule appointments
Control and organize management agendas
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive to handle requests and queries from senior managers
Prepare documents, narratives, presentations
Team building and celebrations planning, emails and invites
Control activities budget spending’s
Create and prepare banners
In charge of training Logistics or special activities logistics
Request visitors access
Proven experience as an administrative assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Secretary diploma
Finance admin experience
Trilingual (Portuguese, English and Spanish speaker)

Operations / Finance Administrative Assistant Resume Examples & Samples

Assist the operators with service related activities for their assigned location(s) ensuring that services are performed as contracted
Assist the operators with controlling supplies, equipment and related inventory necessary to meet customer specifications
Partner with human resources and the operators on recruiting and temporary staffing to maintain appropriate personnel levels
Partner with the operators to ensure that payroll and personnel related paperwork is accurate and submitted in a timely manner
Assist with tracking and maintaining safety training reports; manage CASE reports and injury/risk analysis for accounts; maintain updated SDS books
Partner with finance team to distribute account level data, including AR, labor variance and related financial reporting
Perform general administrative tasks including but not limited to answering calls, answering emails, distributing mail/faxes, ordering business cards and office supplies, and managing cell phone and other equipment requests
High school degree a minimum; Associates or Bachelors Degree a plus
Proficiency with Excel and MS Office; able to quickly maneuver in various software and applications
Strong problem solving skills; highly motivated with strong sense of urgency; ability to handle multiple tasks with great attention to detail; exceptionally organized

Finance & Administrative Assistant Resume Examples & Samples

Proven ability in accounting for medium, multifaceted programs
Ability to work with others and to develop and maintain compatibility among project staff, community volunteers and recipients of assistance
Well-developed written and oral communication skills
High degree of proficiency in written and spoken English & Hausa communication

Finance Administrative Assistant Resume Examples & Samples

Minimum of two (2) years of related experience
Must be well-organized, accurate, and detail oriented
Ability to meet deadlines and work well under pressure
Must be proficient in MS Word, Excel and Outlook; possess strong verbal and written communication skills

Administrative Assistant, Finance / Tempo Resume Examples & Samples

Requires 4 year college degree
Requires proficiency in Excel & Word
Multitasker, detail oriented, organized
Efficient with administrative tasks

Operations / Finance Administrative Assistant Resume Examples & Samples

In charge of assisting with payroll by entering, verifying and submitting payroll at the end of each pay period
In charge of monitoring Corrigo work orders for implementation and closing when complete
This position will be responsible for ordering cell phone for the jobs, making sure to have the proper forms and signatures to submit for ordering. Will be the point of contact for the Denver branch for Alliance
This position will be relief for the reception when needed
Other operational, financial or safety/risk tasks and special projects as needed

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