Meeting Planner Resume Samples

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P Dickinson

Peter

Dickinson

80306 Grant Cove

Detroit

+1 (555) 142 2697

80306 Grant Cove

Detroit

Phone

p +1 (555) 142 2697

Experience Experience

Philadelphia, PA

Meeting Planner

Philadelphia, PA

Hand Group

Philadelphia, PA

Meeting Planner

Creates and manages individual event and program budgets and provides financial and production reports of meeting and event expenditures
Create and manage the initial, negotiated, working and final budgets throughout the program in an accurate and timely manner
Create and manage critical path for event(s) including key dates internally and externally
Utilize Meeting Management Technology tools to manage RFP/response process
Leads the work of others and provides training in meeting planning procedures and logistics
Escalate delivery issues through notification of management to ensure continuous improvement of M&E processes, procedures and tools
Project management / work with 3rd parties (e.g., DMC, audio-visual, speakers, insurance agency, etc.)

Boston, MA

Meeting Planner Pharma

Boston, MA

Oberbrunner LLC

Boston, MA

Meeting Planner Pharma

Researches, negotiates, and manages relationships with vendors such as ground transportation companies, destination management companies, drayage, etc
Provides estimates to event owner to help create budget
Detailed Work Steps
Event owner receives program cost savings report allowing them to present data to their management and keep information on file for future programs
Budget Management
Provides event owner with necessary reports including pre-event reports from on-line registration tool and post-event reports such as program cost savings
On-site Assistance

present

Los Angeles, CA

Senior Meeting Planner

Los Angeles, CA

Koss-Parker

present

Los Angeles, CA

Senior Meeting Planner

present

Work directly with executives, department heads, and committees to develop and finalize program formats, topics, speakers and special events
Assist with staff development and training
Interact with Senior Management and provide oversight for their meetings/events
Develops and maintains tracking systems to manage the progress of multiple projects
Manage meeting/conference budgets provided by the business groups
Works independently and regularly makes decisions relevant to the meeting planning process
Work with clients to develop theme and brand based on the objective and audience

Education Education

Bachelor’s Degree in Related Field

Florida International University

Bachelor’s Degree in Related Field

Skills Skills

Excellent venue knowledge, mainly in Europe – extensive knowledge of UK market is an advantage
Solid accounting understanding, basic knowledge in bookkeeping; analytical thinking
Revenue management to ensure per event profitability
Excellent organizational skills and an eye for detail
Good knowledge of Card and Business Travel products in order to cross-sell and maximize revenues
Ability to communicate effectively and professional with all levels of management and clients
Good knowledge of English (written and spoken)
Strong attention to detail
Collaborates with internal customers and incentive companies to arrange quality incentive travel programs for top producers at a reasonable cost
Good verbal and written business English language knowledge

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Meeting Planner Resume Examples & Samples

Leads the work of others and provides training in meeting planning procedures and logistics
Coaches and mentors other meeting planners
Serves as a liaison between the meeting planning group and internal customers in delivering meeting planning services
Researches, plans and executes internal and external meeting logistics for significant corporate events, including requests for proposal (RFPs), site recommendations, contract negotiation, logistics and budget management
Oversees relationships with hotels and other meeting space providers
Ensures that hotel information, expenditures and other post meeting information is maintained in the meeting planning database
Approves and/or prepares Requests for Proposal
Collaborates with internal customers on meeting logistics, including food and beverage, audio/visual requests and other special needs and communicates with the meeting facility
Organizes small group functions for large events, including off-site activities, transportation and entertainment
Ensures that group requirements, and attendee lists are provided to travel coordinators
Provides on-site coordination of events, including coordinating hotel staff and program logistics
Ensures that meeting planning services are continued when meeting planners are coordinating events at an off-site location
Ensures that reservation cut-off dates and deposits are tracked and managed to avoid financial penalties
Prepares and delivers written and oral presentations about meeting and event plans and logistics to internal customers
Collaborates with internal customers and incentive companies to arrange quality incentive travel programs for top producers at a reasonable cost
Creates and manages individual event and program budgets and provides financial and production reports of meeting and event expenditures
Reviews and/or negotiates and administers contracts with hotels, airlines, caterers, activity facilitators and other suppliers
Maintains currency in meeting planning methodologies
Advanced concepts, principles and practices of meeting and event planning
Online reservation systems
Researching, planning and executing internal and external meeting logistics for high profile corporate events
Establishing and maintaining relationships with hotels and other meeting space providers
Preparing Requests for Proposal
Gathering and communicating customer requirements
Organizing small group activities for conventions and other large events
Providing on-site coordination of large events
Tracking and managing reservation cut-off dates and deposits
Arranging incentive travel programs
Creating and managing event and program budgets and preparing financial and production reports
Negotiating and administering contracts
Coach, mentor and lead the work of others and provide training in meeting planning methodologies
Incorporate needs, wants and goals from different business unit perspectives into meeting or event plans
Gather information, identify linkages and trends and apply findings to assignments
Incite enthusiasm and influence, motivate and persuade others to achieve desired outcomes, without organizational authority
Interpret and apply policies and identify and recommend changes as appropriate
Prioritize and manage multiple projects in a fast-paced, dynamically changing environment
Lead others in providing a high level of customer service and provide guidance in handling stressful situations
Establish and maintain effective working relationships at all levels of the organization, including negotiating resources
Maintain professional currency

Senior Meeting Planner, Meetings & Events Resume Examples & Samples

Responsible for the management of selected external bank events; sponsorship events, meetings and internal conferences and meetings on behalf of internal clients. This includes, but is not limited to: negotiating supplier/vendor contracts; event theme design; agenda development; identifying key objectives; logistical details as appropriate for each event
Provides support to the Associate Director, Meetings & Events for selected bank events such as various quarterly town halls and forums
Acts independently in the co-ordination and production of selected bank events
Build positive relationships with client groups by demonstrating competence and creativity in managing their event requirements
Negotiate best rates terms and conditions for all event related suppliers and materials
Communicate with internal clients and internal & external suppliers in a skilled and professional manner
Manage all supplier activity during events, including, but not limited to, event related video production, staging, facility staff and audio-visual production
Assist in the maintenance of the Events to Go website and research, write and grow the content, including templates and tutorials
Use your experience, to problem solve as necessary to ensure a smooth outcome
Keep current on industry news and trends
Certified Meeting Professional (CMP) designation
Degree/diploma or equivalent in event management or hospitality
Minimum 5 years of work experience in corporate meeting/event planning
Planning, negotiating, organizational and implementation skills
Communications and writing skills
Initiative and self-reliance with the ability to function autonomously
Customer service orientation
Flexibility, initiative, teamwork & cooperation & relationship building
Knowledge of Request for Proposal (RFP) procedures and Banquet Event Orders (BEO)
Video Webcast and WebEx knowledge and management skills
Audio Visual (AV) production
Event Management tools experience: Metron-Arcaneo, Cvent

Meeting Planner Resume Examples & Samples

Plan, implement and manage meetings, events and trainings for a specific geographic location for Robert Half and Protiviti including all aspects of meetings including travel components
Develop and manage budgets for each program assigned, including but not limited cost analysis, timely invoice processing and bill and credit card reconciliation
Assist with large event programs by handling smaller accepts/tasks of the larger program such as but not limited rooming lists, photography, food and beverage, décor or transportation
3+ years’ in meeting planning experience

Meeting Planner Resume Examples & Samples

Planning and implementing large and small meetings at government sites and hotels
Arranging the availability of audio-visual equipment, transportation, food and beverage, and other event needs
Inspecting event facilities to ensure that they conform to client requirements
Reviewing contracts for venues and vendors
Consulting with manager to determine meeting and conference objectives and requirements
Developing meeting content, including agendas and participant guides
Sending invitations to and coordinating with speakers and advisory committees
Managing all aspects of registration: online registration, data entry, badge production, written communications, accurate registration and reconciliation reporting, and responsive communication with attendees, prior to, during, and after the meeting
Managing printing, collating, packing, and shipping for all conference materials
Providing clerical and financial administration, including receiving and distributing correspondence, maintaining files, tracking invoices for payment, investigating billing issues, and managing the billing process
Conducting post-event evaluations to determine how future events could be improved
Keeping abreast of meeting management standards and trends
3+ years of conference planning and logistics support
Advanced experience with Microsoft Office products (i.e., Word, PowerPoint, Outlook, Excel, and Access)
Experience developing and using databases and Web-based registration systems
Familiarity with Google forms
Ability to take initiative, prioritize, multi-task, and work under strict deadlines in a fast-paced environment
High level of organizational skills, accuracy, customer service, and professional courtesy
Experience with venue/hotel evaluation and contract review
Experience with the Federal Acquisition Regulations (FAR) with respect to implementing U.S. Government-sponsored meetings
Experience implementing technical meetings in environmental sciences, toxicology, public health, or related fields
Involvement with a meeting planner association, such as SGMP or MPI
Builds knowledge of the business and applies understanding of ICF markets and capabilities to day-to-day responsibilities. Aligns with and supports decisions
Identifies and meets the needs of clients within established guidelines
Checks for alignment between client expectations and ICF deliverables

Meeting Planner Contract to Hire Resume Examples & Samples

Negotiation of contracts including but not limited to hotels, transportation vendors, production companies and catering services in support of meetings to provide maximum cost savings for the company
Intermediate knowledge of Microsoft Office products (Word, Excel, SharePoint)
Knowledge of meeting planning tools preferred specifically Cvent

Project Planner / Meeting Planner Resume Examples & Samples

3+ years of experience in planning and implementing events from inception through completion
Association experience preferred
Excellent presentation and communication skills

Corp Meeting Planner Resume Examples & Samples

Develop / Maintain / Manage / Distribute information for the following concepts for events and meetings: group meals both in our facilities, at hotels, and off-site; off-site event and meeting venues; work with hosting manager or executive on agenda development for a variety of session types; write a variety of electronic and hard-copy communications to employees and management; act as the onsite coordinator with vendors and with ‘hosting/organizing’ managers or partners; air travel, lodging and ground transportation arrangements, when applicable. Assist in maintaining the BBVA corporate protocols; provide guidance to ensure consistency in message, brand, policies, and expense guidelines. Maintain expense records and budgets; Determine and facilitate Reg W requirements, when applicable; Audit invoices for correctness and facilitate payment to vendors. Prepare and present planning reports and final project reports to ‘hosting/organizing’ managers or partners – as well as to BBVA Compass management and division finance managers, when applicable
College degree and at least five years professional work experience
At least three years previous professional event planning and/or event management experience in a corporate environment required. Experience solely from trade show, consumer show, sporting events or weddings not applicable
Ability to read, write and speak fluently in English and Spanish preferred
Must have excellent written and verbal communication skills in both languages
Must exhibit excellent computer skills; particularly, demonstrated ability to create, maintain and manipulate information in Excel, Word, Powerpoint. An understanding of event registration/response data bases (such as Cvent™, SignUp4™, etouches™) strongly preferred
Must have exceptional attention-to-detail and organization skills; ability to multi-task and prioritize in a deadline driven environment
Must be a self-starter and able to work independently, both within the office and on-site
Must be able to react calmly in high-stress situations, making decisions promptly and objectively with an immediate grasp of the larger picture or potential impact to all parties involved
Must maintain a pleasant and professional demeanor at all times with demonstrated strong interpersonal skills; must maintain a professional appearance in a variety of work settings
Must continuously exhibit the highest level of discretion with proprietary information and personal details of both internal and external clients
Must have the ability to work extended hours and weekends on a frequent basis, many times with little advance notice; and must be willing to coordinate vacation time with the project schedule of the department
Must be able to travel frequently both domestically and internationally; willing to travel alone; and able to travel self-sufficiently in all modes of transportation
Must be physically able to stand and/or walk for lengthy periods of time; perform on-site event support duties such as packing/unpacking/lifting of boxes up to approximately 30 pounds; assembling decor and branding materials
Must have the capacity to perform all required duties for 15+ hours, with only a few breaks, when supporting an event or multi-day meeting
Must be able to work as productive member of a larger team combining event, security and production staffs; accepting of assignments from the project leader (either internal peer or an external lead partner) and respectful of the individual team member’s roles

Meeting Planner / Concierge Resume Examples & Samples

College education, specifically in Hospitality Management, preferred
Knowledge of audio visual, food & beverage, catering, room set ups and event logistics
Strong computer skills including the MS Office Suite, specifically Word, Excel, Outlook and PowerPoint
Independent self-starter with ability to tolerate peak workloads, multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations
Excellent organizational skills - ability to prioritize daily workflow to effectively meet deadlines
Comfort in taking on new projects, supporting team members and accepting changes without notice or with very short notice, often requiring urgent action and poise
Hospitable, Outgoing, and possess a “Make It Happen” attitude
Must have professional appearance and dress with strong customer service skills
Ability to arrive to work on time, reliable
Excellent written and verbal communication, grammar, editing and proofing skills required; attention to detail a must
Demonstrates strong aptitude for professional interactions and ability to build relationships
Strong commitment to provide exceptional customer service. Requires significant verbal and written communication skills and the ability to interact with high-level management, internal and external clients
Must be able to work an occasional evening or weekend
Must be able to work for long periods of time on feet and lift 50 pounds
Available shifts are either 6am-2:30pm or 10am-6:30pm

Meeting Planner Resume Examples & Samples

Bachelor’s degree or equivalent experience required
Minimum of 3-5 years as a meeting or event planner is required
Certified Meeting Professional (CMP) designation; in lieu of designation, proven, in-depth knowledge of hospitality industry is required
Must possess the ability to travel domestically up to 30% annually
Event management technology experience with online sourcing tool is required
Experience with logistical planning and housing for conferences from 100-3,000+ attendees in hotels and convention centers is required
Experience collaborating with others and developing successful internal and external relationships is required
Experience managing multiple projects concurrently while meeting goals and deadlines is required
Intermediate knowledge of Microsoft Office Suite is required
Excellent problem solving, decision making and attention to detail are required
Excellent customer service, negotiation and project management skills are required
Ability to keep abreast of best practices and trends within the meeting planning industry is required
Commitment to the YMCA character development values of caring, honesty, respect and responsibility is required
Plan and execute assigned national and regional meetings of 100-2,000 people from point of sourcing/site selection to onsite management
Facilitate pre-event consultation with meeting owner to determine objectives, scope and timelines, define roles, responsibilities and service expectations
Manage RFP distribution process, evaluate responses, recommend venues, conduct site inspection and identify negotiation opportunities
Negotiate and manage contractual agreements in accordance with approved templates and protocols, document contracted savings summary
Partner with meeting owner and registrar to monitor hotel room blocks and mitigate attrition fees
Provide onsite management of hospitality functions in support of meeting owner including but not limited to housing, catering, audio-visual and internet services
Contribute to the development and implementation of effective planning processes and service level improvements
Conduct post-meeting reconciliation of pick up and housing reports, prepare reports to capture commission, room block history and meeting spend
Conduct post-meeting analysis and host debrief to ensure service satisfaction and identify service level improvement to support meeting owner and constituent’s experience
Partner with and advise meeting owners on standardized practices, planning efficiencies and industry knowledge/trends
Establish positive, productive relationships with third-party hospitality vendors to ensure satisfactory meeting outcomes and constituent experience
Perform other duties as assigned by supervisor

Meeting Planner Resume Examples & Samples

Plan and execute assigned national and regional meetings of 100-2,000 people frompoint of sourcing/site selection to onsite management
Facilitate pre-event consultation with meeting owner to determine objectives, scope and
Timelines, define roles, responsibilities and service expectations

Senior Meeting Planner Resume Examples & Samples

Oversee and facilitate all aspects of meeting planning from site selection, vendor solicitation and negotiation, proposal submission and review, event registration, marketing, live streaming, videography, onsite staffing and post-event reporting all within designated time limits including
BS in Social Science, Event Management or related field
10 years professional experience
CMP designation required
Demonstrated proficiency with Microsoft Office products (Word, Outlook, Excel, and Access)
Demonstrated proficiency with registration systems such as Sign-up4, CVENT, Event Brite, RegOnline, etc
Experience with Proposal Submission and Peer Review Systems & Processes
Excellent time management and communication skills
Ability to build productive business relationships
Ability to manage multiple projects independently
CGMP designation preferred
Experience setting up and managing webinars
Ability to be flexible, multi-task, prioritize, and manage multiple activities simultaneously in a fast-paced, changing environment
Superior attention to detail and the ability to meet stringent deadlines
Solid customer service skills
Exceptional interpersonal skills including courtesy, professionalism, and a cooperative attitude

Meeting Planner Resume Examples & Samples

Handling meetings ranging from 10 people to several thousands
Managing multiple meetings simultaneously
Managing Food & Beverage functions – understanding guarantees and limitations
Planning the logistics of the meeting – from meeting room set up to coordinating breakouts
Managing rooming lists and arrival/departure lists
Understanding Attrition Guidelines and Cancellation Penalties – as they pertain to a hotel contract
Managing Congress registrations
Handling all types of programs – with varying degrees of importance
Having a good handle of estimates profit for each meeting – consistently updating the numbers
Compile & reconcile the final bill
Creating customer invoices
Being able to close out the account to the amount of profit that was originally estimated
Coordinating with the Service Delivery team to produce a seemless operation between Air and Land
Meeting all deliverables external as well as internal
Adhering to all internal policies as well as compliance issues
Being able to pick up and work with all interactive tools , used by Corporate Meeting Solutions
In depth knowledge of travel products and services
Advanced PC skills – Word, PowerPoint, Excel
Excellent communication skills verbally and in writing
Good verbal and written business English language knowledge
Selling and negotiation skills
Excellent organizational skills and an eye for detail
Understanding of the financial dynamics of the incentive travel business
Good knowledge of Card and Business Travel products in order to cross-sell and maximize revenues
Self motivation, ability to work alone to a very high standard
Good orientation in multinational key accounts and their requirements
Good command of issues related to project management and professional experience in purchasing services connected to events’ organization and various event types at all stages

Meeting Planner Resume Examples & Samples

Organize participants of our clients in medical congresses (accommodation, registration, transportation)
Arranging meetings (mostly Czech and Slovak Republic)
Provide clients with incentive tours - Advise, plan and construct multi-service itineraries using creative and cost saving fare options, to meet customer requirements (fares and ticketing knowledge is an advantage)
Takes initiative to prevent customer service issues and makes logical informed decisions to resolve servicing issues
Actively works with other departments and encourages work as a team
Administration connected with the events (client´s systems, calculations, invoicing)
Experience in Travel industry on a similar position or in Travel Agency/Airlines
Excellent world-wide geography knowledge
Team player - encourages team work
Other language(s) is a plus

Meeting Planner Resume Examples & Samples

Contract and Negotiate with vendors – DMC relations
Create and design Food & Beverage functions – understanding guarantees and limitations
Planning the logistics of the meeting – from meeting room setup to coordinating 100 breakouts
Manage rooming lists and arrival/departures list – QC-ing these reports daily
Being able to pickup and work with all interactive tools used by Corporate Meeting Solutions
Manage multiple meetings simultaneously
Handle all types of programs – with varying degrees of importance
Handling meetings ranging from 10 people to 3000 or more
Coordinate with the air team to produce a seamless operations between air and land
Being able to close out the account to (at least) the amount of profit that was originally estimated
Have a good handle on estimated profit for each meeting – consistently updating the numbers
Meeting all deliverables, both external as well as internal
Adhering to all internal American Express and Corporate Meeting Solutions policies as well as all compliance issues
College degree is preferred in hospitality, marketing or a related field
Minimum of 5 years of past meeting planning skills are required
CMP certification is desired but not mandatory
Ideal candidate should be thoroughly familiar with travel and hospitality industries
Must be proficient in Microsoft software and literate with other computer applications
Ability to work within budgetary parameters, meeting critical deadlines, and handle multiple projects simultaneously
Excellent communication skills, written, oral and interpersonal are essential
Needs to be able to work with the corporate client to develop programs, including destination selection, site inspections, negotiations, costing and onsite management through final billing
Candidate should be flexible and able to work under pressure
Comfortable working both independently and as part of a team
Estimated travel – approximately 20%

Junior Meeting Planner Resume Examples & Samples

Provides on-site support for small to mid-sized local meetings, conferences, and panels; meeting site/space selection in NRESS office, hotels, conference centers, etc
May support out-of-town meetings depending on level of experience
Works closely with Logistics Manager and Senior Meeting Planners on daily task assignments
Negotiates rates with vendors and exercise judgment on which contracts to recommend for approval within work plan budgets
Arrangement of Complete Meeting Packages to AM/PM breaks, meals as appropriate, and meeting space and audio-visual requirements
Preparation of meeting materials, i.e., orientation presentation, name badges/table tents, portfolio folders, invitation and welcome letters, rosters, survey forms, maps, restaurant lists, etc
Prepares and reviews expense reports, honorarium invoices, IRS W 8/9 forms, and other documents
Proofreads all materials prior to distribution
Communicates with NRESS management, Task Leads and meeting participants to coordinate their participation and inform them of logistical details
Serves as liaison between meeting participants and company’s travel agency
Develops strong business relationships with key customers, internal and external, serving as a liaison for initiatives
Use of the web-based event management system, Cvent, for website creation, venue searches and data-entry of meeting specifications
Maintains appropriate electronic and physical file documents and records pertaining to meeting
Other duties/responsibilities as assigned

Meeting Planner H/F Resume Examples & Samples

Advises meeting management team and customer of initial deposit requirement, and helps secures payment
Responsible for accurate program forecasting and updating business management systems with accurate financial and estimated budget and cost savings information as needed
Maintains tracking information of all tentative, operated, and canceled programs in business program management system
Experience in project, event or meeting management, at least two of which are in procurement
Experience with driving client adoption a plus
Knowledge of Western European hotels and domestic destinations required, international a plus
Program management system experience preferred, especially with an online sourcing tool. Understanding of and ability to affect win/win solutions

Meeting Planner Associate Resume Examples & Samples

Act as a key point of contact with the meeting requester in the planning and execution of Health Care Professional (HCP) attended meetings i.e. Advisory Board Meetings
Prepare and distribute invitations, registration for HCP, BIO requirements for HCPs attending
HCP attendees key contact for the meeting and will respond to inquiries, provide resolutions and will manage change requests
Liaise with travel agency for HCP travel requirements
Ensure receipt of all communications related to planned meetings
Issue final confirmation to recipients prior to meeting
Liaise with hotel contact for rooming lists, food and beverage, a/v requirements, meeting room set-up
With these duties responsible for managing the budget of the meeting
Onsite support at the meetings – must be able to travel to planned meetings across Canada
Follow up post-meeting with meeting requester, payment process for attendees
Track and file documentation pertaining to meetings in accordance with applicable company record-keeping policies
Reconcile venue invoices and submit to Lilly U.S. for payment
Debrief with Meeting Requisitioner post meeting to share feedback and apply learnings to future meetings
Liaise throughout planning process of meetings with Meetings and Travel Account Associate
University or College Diploma (preferably in Hospitality and Management)
2 – 3 years experience in events and meetings co-ordination
Excellent interpersonal skills and strong customer focus
Analytical skills to evaluate processes and provide recommendations
Bilingual is a must (English/French)

Senior Meeting Planner Resume Examples & Samples

Manage meeting/conference budgets provided by the business groups
Vendor Negotiations and Cost-Savings
Responsible to manage and mentor conference coordinator/administrative staff
Interact with Senior Management and provide oversight for their meetings/events
Responsible to develop and ensure events align with company goals and brand
Works with various business units to coordinate their client meetings; site visits; product roll outs
Source hotels, restaurants, meeting venues, etc
Strong negotiation skills to ensure we are achieving appropriate pricing and cost-efficiencies

Meeting Planner, Mid Resume Examples & Samples

Experience with venue or hotel contracts
Experience with corporate and government contracts and meetings
Knowledge of all aspects of meeting planning, qualifying requests through detailed questions, and general comprehension of issues and concerns
Ability to maintain quality standards, pay attention to detail, and meet deadlines in a fast-paced environment
Ability to effectively communicate and provide outstanding customer service
Ability to obtain a security clearance required
3-5 years of experience with contracts
Knowledge of the FAR, Microsoft Office Suite, and spreadsheets
Ability to be a team player and manage multiple tasks and projects, through effective time management, organization, and planning
Ability to stay within specific budget requirements
Possession of excellent interpersonal, diplomatic, and negotiation skills
CMP Certification

Administrator, Meeting Planner, Estee Lauder Resume Examples & Samples

Manages all details of Education seminars in hotels, training centers and in-store locations for 27 Education Executives
Position requires 2+ years related experience
Must be highly detail-oriented, team player and strategic
Excellent organizational, customer service, analytical and communication skills
Possess the ability to manage multiple projects and work under deadlines
Proficient in all Microsoft Applications; Word, Excel

Meeting Planner Resume Examples & Samples

Coordinate a team of professionals in successfully planning and executing multiple meetings and conferences that vary in size from ten to hundreds of attendees
Coordinate logistical details including registration, venue set-up, audio visual support, transportation arrangements, and accommodations
Create budgets, manage expenses, and implement cost-saving strategies to stay within required event budgets. Coordinate billing and invoice reconciliation for prompt payments
Manage timelines for multiple events and projects simultaneously
Manage online registration web sites and use reports to develop meeting materials
Draft and distribute internal and external communications
Collaborate with other team members to address client needs
Minimum of 1-3 years' event/meeting planning or related hospitality work experience
Poise under pressure, flexible with time constraints and changing schedules, and ability to think quickly to resolve problems
Clear accurate written and verbal communication skills
Exceptional customer service skills and ability to work effectively with clients and vendors
Must be detail-oriented, sharp, professional, independent, and self-motivated
Ability to meet deadlines and work on multiple projects simultaneously
Ability to work flexible hours to be onsite at meetings early in the morning or late into the evening
Experience using Microsoft Office products

Fighter Demonstration Center Meeting Planner Resume Examples & Samples

Strong AP Style writing skills
Strong project management and/or event planning skills
Ability to obtain a US Government clearance
Experience working and/or with Congressional staffs
A minimum of 2 years of experience with a related Bachelor's degree
Prior experience with social media
Experience supporting VIP's

Senior Meeting Planner Resume Examples & Samples

O Consults with senior firm leadership on vision, budgetary requirements and overall objectives of educational meetings, recognition trips and investor conferences to maximize return on investment
Corporate travel policies
Online reservation systems and database management
O High-order reasoning and decision making to compose recommendations on direction and scope of meetings

Meeting Planner Resume Examples & Samples

Diploma in Tourism or similar training
Experience for a senior project manager in the logistics group
Strong buying and negotiating skills with supplier partners
Good knowledge of English (written and spoken)
Willing to travel if necessary during project support
Understand and meet Client Service Level Agreements (SLA if applicable)
Qualifying call with meeting owner to determine requirements of the event
Identify appropriate routes/flights/fares according to client/event needs
Follow preferred suppliers program
Advise the client about the most suitable options to meet event objectives
Communication with suppliers
Confirm and manage supplier deadlines (i.e.air/rail ticketing and contracting)
Reminders to customer on supplier deadlines
Negotiate rates and conditions
Revenue management to ensure per event profitability
Secure meeting owner approval on budget and terms & conditions of suppliers
Collect required data according to customer policies (POs…)
Issue timely deposit/interim/balance invoices to customer
Identify opportunities to increase income/revenue: new products, additional services, improved services
Attendee management
Direct contact with travelers
Updated budget to client prior to departure
Ensure compliance to customer policies
Issue invoices to customer as per agreement
On site assistance (if required)
Ensure approval is received for any extra service required on site
Refund unused flights where possible
Prepare actual Attendee status
Prepare actual budget with final cost reconciliation
Prepare final invoice for client or individuals

Meeting Planner, Global Medical Events Resume Examples & Samples

Project Management of assigned meetings – creating project plans, estimated budgets, timelines, leading team meetings, creating minutes and action items
Project Management of Vendor-Managed Meetings – Act as liaison for internal stakeholder and vendor(s)
Participate in partnership with Conventions team, Corporate Meeting Planning and/or external vendors for the event
Facilitate and run regular status update meetings with clients and other functions creating minutes, action items, project plans and timelines
Oversee Logistic Management of assigned meetings (hotel, AV, F&B, attendee management, air and ground transport, internal approvals, billing, onsite support, communication and print items)
Clearly represent client and team member’s expectations with a strong customer service focus to ensure operational planning of event is meets standard of excellence
Work to ensure internal compliance steps are completed and event meets all local and global guidelines
3+ years meeting planning experience required. Preferred candidate will have experience with healthcare industry and experience with advisory boards, investigator meetings and conventions. BA/BS Degree required. International experience preferred. Certified meeting planner (CMP) and/or project manager professional (PMP) credentials recommended

Senior Associate, Meeting Planner Resume Examples & Samples

Aid in the development and execution of meetings, events, conferences, tradeshows, and seminars that support firm and industry objectives
Develop event objectives and budgets, research venues, respond to tradeshow requests and outcomes
Support the client relationship by handling the logistics involved with the flawless execution of meeting or event details
Oversee the performance of vendors hired to support a specific meeting or event
Provide on-site support during the execution of meetings or events
Minimum of five years of progressive experience in events and meetings planning; preferably within a professional services
CMP or CMM certification is preferred
Proficient with Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook
Ability to travel up to twenty fifty percent annually

Meeting Planner Resume Examples & Samples

Minimum of two (2) year’s event planning/coordination experience required
Hotel experience preferred
Intermediate computer skills and proficiency in MS Office suite including Word, Excel, PowerPoint, and Outlook
Previous experience with registration software required (SignUp4, Cvent, RegOnline, or comparable software)
Certified Meeting Professional (CMP) Accreditation a plus
Ability to negotiate and manage over 100 vendor contracts in a year
Must be able to perform in a fast-paced, continuously evolving environment
Must be able to help us fulfill our vision of being torchbearers for learning, the DaVita culture, and our Village values
Ability to manage heavy correspondence. Ability to craft and communicate responses to inquiries in a time sensitive manner, escalate issues as necessary and inform team of communication status

Senior Meeting Planner Resume Examples & Samples

Manage logistics/planning for Annual Advisor Conference – part of the core team that supports the conference. Responsibilities include: room sets, food and beverage menu planning, BEO’s, flight manifests, ground transportation, rooming list coordination, A/V coordination and planning, and on-site set up
Lead most aspects of DA Fall Workshop planning and coordination, providing a corporate focal point for dealings with businesses and logistics supporting the meeting
Oversee all meal and meeting room requirements for visits by business partners
Plan all logistic requirements for recurring meetings of senior field leaders, senior leadership team and executive leadership team at corporate office and off-site
Organize and coordinate meals, hotels rooms, ground and air transportation for SFD, Board of Directors meetings, home office and field leadership meetings
Managing all incoming calls and e-mails regarding events when he/she is serving as the key planner. Act as a back-up contact for the other meeting coordinators on the team
Coordinate all AAC mail outs, digital media, and preparation of welcome packets and shipments
Manages team to ensure all items are acquired for trade shows, coordinates staff and facilitators for on-site booth set up and logistics
7+ years of relevant work experience in meetings and events planning
Minimum three years of experience supporting trade shows and events at local and national levels
Service in one of the branches of the US armed forces preferred. Experience as a military protocol non-commissioned offer ideal
Room set, menu, BEO, manifest, ground transfer, on site experience
Must have exceptional interpersonal skills
Must be able to negotiate with business partners to achieve best value for price
Must have a reasonable knowledge of appropriate protocol and etiquette
Proficiency in Microsoft applications
Must be capable of performing well as both a team leader and team member
Ability to handle multiple tasks and changing priorities with minimal supervision
Thorough knowledge of trade show and event planning
Ability to manage multiple high-profile projects to meet deadlines and budget restrictions
Ability to develop strong working knowledge of company product/service offerings
Excellent time-management skills
Must be able to travel for extended periods of time
Must be able to periodically work non-standard hours

Meeting Planner Resume Examples & Samples

Coordinate all meeting-related activities such as: venue sourcing and selection, registration, hotel rooming lists and meeting specs, décor, AV, group dinners and attendee communications
Manages most logistics surrounding conventions (exhibit application, housing block, sponsorship negotiation, internal communication, customer events)
Determine appropriate budget based on project parameters
Maintain corporate calendar of commercial activities
Reviews and processes exhibit-related invoices and provides internal customer with estimated and actual costs for budgeting and final reconciliation purposes
Attends various meetings/conventions/events to provide onsite event management
Completes any meeting/convention/event evaluation and reporting
Works directly with Legal, Medical & Regulatory to ensure all convention related components (booth design/layout, graphics, in-booth promotions & catering) are approved
Monitors vendor invoicing and invoice payment to ensure accuracy and timeliness
Ensures proactive communication with internal & external/partner/stakeholders
Manage special projects as requested
Complies with all laws, regulations and policies that govern the conduct of BioMarin activities (including Sunshine Act)
Submit and track SOWs and POs as necessary
Bachelor’s degree and CMP designation preferred
Three to five years of experience in corporate meeting planning required
Experience with on line registration platforms (Cvent, StarCite, Sign up 4) a plus but not required
Familiarity with pharmaceutical industry desired
Proven ability to manage specific projects and events with minimal supervision and direction. Strong communication skills; ability to track and manage budgets
Knowledge of Sunshine Act and reporting required
Travel time: 25%

Meeting Planner Resume Examples & Samples

Venue Sourcing & Contracting
Sourcing venues for a global international client external or internal (working hours might be in shifts between 08:00 – 18:00)
Work with Suppliers to secure savings/added value and to maximize all commercial opportunities for Global Business Travel
Qualify the client’s brief and source appropriate venues within pre-agreed SLA’s
Multiple venue finding, negotiation and proposal according to the client’s requirements as well as any preparation of costings and invoicing that may be required
Accurate data input into reporting systems
Undertake continuous self-development and training to ensure outstanding quality and customer satisfaction standards are achieved
Maintain up to date knowledge of key locations and venues by working with suppliers on product updates, meetings/presentations etc
Brief development
Project planning and timeline development
Detailed Word or PowerPoint proposal
Develop and secure arrangements for entertainment, decoration, activities, travel documents etc
Coordinate food and beverage
Manage room block and attrition
Project management / work with 3rd parties (e.g., DMC, audio-visual, speakers, insurance agency, etc.)
Meeting space management
Budget management
Final cost reconciliation
Invoicing and payment
Reporting
Administration Support
Excellent venue knowledge, mainly in Europe – extensive knowledge of UK market is an advantage
Methodical approach to work with excellent project and time management skills
Show good initiative/communication skills, specifically telephone techniques – including ability to interpret clients requirements and lead the client where appropriate by demonstrating knowledge and expertise
Good understanding and usage of online tools, Microsoft applications and reporting systems
Solid accounting understanding, basic knowledge in bookkeeping; analytical thinking
Confident, professional personality which is portrayed on the telephone and face to face with colleagues and clients
Ability to resolve discrepancies
Excellent team player skills supporting colleagues and ensuring the smooth operation of the department, good collaboration with the Project Manager / Senior Project Manager
Strong communication skills in business English and Finnish are required (other languages to be taken into consideration)
Flexibility & ability to adapt
Managing and prioritizing tight deadlines and work under pressure
Experience of event management: Incentives, Product Launches, Internal Sales meetings, training

Senior Meeting Planner Resume Examples & Samples

Work with clients to determine meeting purpose/objective, measures of success, project scope, and deliverables
Work with clients to develop theme and brand based on the objective and audience
Identifies several suitable meeting sites, budgets, and activities
Negotiate with suppliers/vendors to secure best possible value for goods and services to be purchased in conjunction with the meeting, secures contract for same. This includes guest rooms, food, beverage, A/V, travel arrangements, recreation, amenities, entertainment, etc. Identifies cost savings and recommends plans to client. Update detailed budget of all meeting expenditures
Work directly with executives, department heads, and committees to develop and finalize program formats, topics, speakers and special events
Arrange meeting details with facility and vendors. Track all relevant information and generating of reports for final planning
Research, select, purchase any gifts, room drops, or registration packages
Manage meeting/events on site. Supervise activities of 3 to 20 hotel personnel/vendors and any staff during the event to ensure services are delivered as arranged. Many obstacles can arise once a meeting is underway, including medical and other emergencies. Must be capable of making on the spot, sound decisions for which there are no written procedures. Confidentiality is essential due to sensitivity of issues frequently discussed at meetings
Track meeting volume countrywide and analyzes data to identify optimal negotiating opportunities. Constantly updates department's internal systems to meet changing needs of customers
Audit all invoices before submitting them to client for payment. Provide Cost Benefit Analysis report that identifies actual meeting expenditures as well as cost savings achieved
Responsible for managing department file audits
Coordinate production of promotional materials for high impact meetings
Generate a vendor/model analysis for all high impact meetings
Assist with staff development and training
Maintain customer relations
Minimum of 6 to 8 years industry related experience; skilled in areas of negotiating, organization, project management, verbal and written communication
Polished public speaking skills and human relations skills. Certified Meeting Professional designation preferred
Demonstrated ability to manage people and resources cost-effectively

Meeting Planner Resume Examples & Samples

Working closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customers business interests and brand
Provide recommendations to management on the desired future state and long term strategy of support for aligned business groups
Possesses a Make it Happen attitude by commanding action on any urgent or unique requests made by customers within the confines of approved business conduct practices
Delivering excellent verbal and written communication with extreme attention to detail
Ownership of all program delivery elements utilizing standard processes and procedures to achieve client satisfaction. Such duties may include: Pre-planning elements, venue and service sourcing, financial responsibilities, contract negotiation, and all logistics for the meeting or event
Financial accountability for programs including adherence to standard or client deposit terms, terms and conditions of client contract, and billing guidelines
Work closely with the Sourcing Specialists to drive the venue sourcing process and negotiation of all vendor contracts related to a particular meeting or event
Presents meeting specific proposals and debriefs to business units owner as required
Travel to programs as needed to provide on-site assistance for assigned programs, acting as the program lead or in collaboration with a meeting host
Complies with Meeting & Event technology usage as required (Lanyon). Knowledge of this web based registration tool is a plus
Minimum 3-5 years of current relative project management and meeting operations experience required
Fosters a sense of urgency for achieving results and holds themselves accountable for achieving goals
Experience sourcing, contracting and managing special events
Competent in reporting, SLA management meeting key deadlines, and delivering client communications
Ability to manage multiple programs and projects simultaneously
Comfortable communicating with a range of positions
Client centric
Knowledge of web based registration tools is a plus

Talent Pool-associate Meeting Planner Resume Examples & Samples

Meeting/Event Planning process:determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program
Facilities & Services: determine appropriate geographical location; determine venue; identify services required; coordinate security procedures and plan
Order and oversee technology requirements; conduct a pre-meeting briefing with suppliers and facility providers; plan/create agendas for site inspections
Financial & Contract Management: identify ancillary revenue sources and/or cost savings opportunities; develop budget for meeting; may be required to negotiate contracts; ensure completion of payment and/or billing process; manage to budget
Logistics: establish invitation/registration procedures; assess risk management to determine insurance and operation needs; determine exhibitor booth assignments/setup process; secure transportation arrangements; communicate travel arrangements; determine setup for function rooms including AV; coordinate shipping of materials
Assist with other program tasks that may include: creating brief notes, following up with vendors, researching activities, menu planning, theme parties, breakout function space management, drafting purchase order, updating program grids, research merchandise, creating on site shipping inventory, VIP grid, proofing, assemble trip kits
Time tracks as requested by management Complies with M & E technology usage as required (StarCite)
Increase M&E Industry knowledge by attending internal training, external events
Supplier presentations, and team meetings
Proactively escalate potential client or program issues for timely resolution Identify upselling opportunities and inform
Other duties as required/requested

Meeting Planner Resume Examples & Samples

Strong multi-tasker who works well under pressure and can easily deal with short lead requests
Able to self-motivate
Articulate
An excellent communicator & team player

Executive Meeting Planner Resume Examples & Samples

Minimum 5-8 years of current relative Meeting and Event Management experience required
CMP designation an asset, formal Project Management designation and training an asset
Responsible for end-to-end meeting management for meetings hosted by Vice Presidents and C-Level Meeting Hosts
Works closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customers’ business interests and brand
Possesses a Make it Happen attitude by taking action on any urgent or unique requests made by customers within the confines of approved business conduct practices
Delivers excellent verbal and written communication with extreme attention to detail
Provides unparalleled customer service and the customer experience to meeting owners and attendees
Plan meetings with meticulous attention to detail
Ownership and communication of timeline, budget/pro-forma, and reporting
Financial accountability for programs including adherence to deposit terms, project estimates and billing guidelines
Work closely with the sourcing specialists to drive the venue sourcing process and negotiation of all vendor contracts related to a particular meeting or event
Prepares and leads numerous planning meetings, site visits and is available to travel to programs as needed to provide on-site assistance for assigned programs, acting as the program lead or in collaboration with a meeting host
Complies with Meeting & Event technology usage as required (StarCite). Knowledge of this web based registration tool is a plus
Time tracks as requested by management
Computer proficiency with Mac and mac based software as well as Microsoft office suite
Strong multi-tasker, who works well under pressure
Local knowledge of venues and meeting suppliers in San Francisco Bay Area, San Jose and Cupertino is preferred

Junior Meeting Planner Resume Examples & Samples

Create registration websites and surveys in an event management system
Coordinate catering for training events
Order materials/supplies for training events, including books, scrubs, awards
Book room and lab space for events
Coordinate offsite activities when needed
Send out email communications to attendees (confirmation emails, welcome letters)
Work closely with Client Commercial Education managers and trainers on event details
Track budget spend for events in event management system, including HCP Open Payments
On-site support when needed
Experience with meeting industry technology a plus, especially for attendee registration

Senior Meeting Planner Resume Examples & Samples

Works closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customer’s business interests and brand
Flexibility to lead diverse and dynamic cross functional teams made up of subject matter experts, planners, and external vendors
Possesses a “Make it Happen” attitude by taking action on any urgent or unique requests made by customers within the confines of approved business conduct practices
Ownership of all program delivery elements utilizing standard processes and procedures to achieve client satisfaction. Such duties may include: Pre-planning elements, venue and service sourcing, financial responsibilities and contract negotiation, and all logistics for the meeting
Go-to person for on-site employees to resolve customer service or operational issues
Complies with M & E technology usage as required (Lanyon)
Management of supplier partners and internal support areas to ensure quality and timely delivery
Provide program feedback to all stakeholders through summary and distribution program debrief notes for inclusion in account review
Responsible for negotiating all vendor contracts, independently, related to a particular event, including, air, hotel etc
Minimum 5-8 years of current relative project management and meeting operations experience required
Possesses leadership qualities
Ability to manage multiple programs, projects and teams simultaneously
Comfortable communicating with range of positions from entry-level employees to senior level executives
Strong communications skills: verbal, written and presentation
Ability to travel to programs as needed
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Senior Meeting Planner Resume Examples & Samples

Gathers required venue, travel and participant information and coordinates meeting logistics
Prepares cost comparisons and budgets
Prepares documents for Health and Human Services (HHS) Conference Approval Form packages and NIH 827-1 meeting packages
Develops meeting timelines, monitors the budget for each meeting, and regularly collaborates with the CCCT Program Directors
Manages hotel room blocks and meeting registration
Conducts facility site visits and meets with facility event teams to coordinate room set up and audio visual arrangements
Prepares meeting materials
Provides on-site meeting management support, assigns staff duties and troubleshoots, as needed
Reconciles post-meeting invoices, processes supported travel reimbursements and prepares data for meeting close out reports
Works with CMRP staff to process procurement/purchasing requests, as well as tracking venue contracts and meeting costs
Develops and maintains tracking systems to manage the progress of multiple projects
Performs duties in accordance with standard operating procedures (SOPs) and program guidelines
Works independently and regularly makes decisions relevant to the meeting planning process
Travels 5-10% domestically and/or locally
Possession of a Bachelor's degree from an accredited college/ university according to the Council for Higher Education Accreditation (CHEA) in biomedical/clinical research or four (4) years related experience in lieu of degree
A minimum of seven (7) years of progressively responsible administrative experience including two (2) years at the Program Coordinator level
Ability to perform and organize administrative processes to effectively and efficiently manage daily operations and coordinate program planning
Strong organizational skills with the ability to prioritize multiple tasks and projects
Proficiency in Microsoft software applications
Must be able to stand, walk or sit for long periods of time
Must be able to obtain and maintain a clearance
Administrative experience related to biomedical/clinical research
Experience with proofreading, document design and review
Meeting and/or conference planning experience in a Federal Government setting
Experience with NIH clients
Familiarity with Federal Acquisition Regulations (FAR) and Federal Travel Regulations

Bilingual Corporate Meeting Planner Resume Examples & Samples

Working closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customer’s business interests and brand
Responsible for end-to-end meeting management for meetings hosted by business unit meeting owners and their support staff
Flexibility to lead diverse and dynamic cross-functional teams made up of subject matter experts, Directors, planners, and external vendors
Possesses a “Make it Happen” attitude by commanding action on any urgent or unique requests made by customers within the confines of approved business conduct practices
Proactively escalate potential client or program issues to management for timely resolution
Presents meeting specific proposals and debriefs to business unit owner as required
Other duties as required
Computer proficiency in Apple products and Microsoft Office suite
Accepts responsibility and conveys clear expectations to the appropriate people
Experience in sourcing, contracting and managing special events
Experience managing meeting budgets, payment and expense reconciliation
Competent in reporting, SLA management, meeting key deadlines, and delivering client communications
Client-centric
Strong multi-tasker who works well under pressure in a changing environment
Fluent in Spanish and / or Portuguese a plus
Experience planning meetings in Latin America a plus
Position has ability to work remotely

M&E Meeting Planner Resume Examples & Samples

Works with event owners to determine appropriate meeting logistics including meeting room set up, food & beverage needs, audiovisual equipment needs, ground transportation, etc
Utilizes preferred relationships whenever possible
Manages program costs to stay within approved budget
Receives proper approval to increase budget when appropriate
Continually looks for areas to negotiate further and continues to drive cost savings for items added after venue contract is negotiated i.e. menu prices, shipping costs, AV equipment rental
Manages logistics with venue staff including ensuring correct room set up, meals, AV, etc
Staffs registration desk to answer questions, direct attendees, and act as resource for event staff
Acts as one point of contact for venue staff
Reviews all invoices received to ensure program is charged correctly
Handles any discrepancies directly with venue/vendor in order to present event owner with correct invoice
Manage client’s payment requirements as defined per program or account
Provides event owner with necessary reports including pre-event reports from on-line registration tool and post event reports such as program cost savings
4 year degree preferred
Ability to communicate effectively and professional with all levels of management and clients

Meeting Planner Resume Examples & Samples

4) Negotiate contracts to achieve maximum cost savings opportunities as well as incorporate Baxters stand language
5) Provide online meeting registration to participants
6) Manage on site staff during meetings and events
7) Plan and develop programs, agenda, budgets and services for each meeting. 8) Prepare and monitor reports on actual expenditures vs budget
9) Responsible for obtaining customer service ratings in line with department objectives along with achieving cost savings goals
10) Review meeting bills for accuracy and approve for payment
1) Ability to work and make decisions independently
2) Ability to coordinate several concurrent activities with strict timeframes
3) Basic level budgeting and accounting skills
4) Reconcile final invoices from several suppliers
5) Candidate must be customer and service focused
6) Balance cost and value of program
7) Must be able to manage contractors for individual meetings
8) Strong interpersonal skills
9) Develop cooperative working relationships with others
10) Bachelors Degree, CMP preferred
11) 5-7 years industry related experience
12) Cvent knowledge is a plus

Senior Meeting Planner Resume Examples & Samples

Strong meeting & Event planning experience in the Pharma industry, especially as it relates to HCP programs. Including knowledge and experience working with Pharma regulations and guidelines
5 years of current relative meeting/event management experience, including at least two years handling large and more complex events
CMP or formal Project Management designation preferred
Excellent knowledge of Microsoft Office products (Excel, PowerPoint, Word)
Travel industry knowledge preferred
Knowledge of Project Management procedures
Electronic meeting management tool experience preferred
Excellent oral/written communication skills to communicate internally and externally
Strong customer service experience along with ability to negotiate
Strong organizational and planning ability that can coordinate multiple resources
Ability to set priorities and multitask in a fast-paced, multi-project environment
Work well as a team player, self-motivated, ability to problem solve independently and in team situations. Ability to learn new information quickly
Able to process financial information and learn new information quickly
25-30+% travel required

Executive Meeting Planner Resume Examples & Samples

Have all systems up to date with all information relevant to the group
Develop Events Work Orders in the system with all relevant information
Interact permanently with the Account Managers, Sales Executives, Yield Management, Reservations and all operational departments of the hotel
Act directly with the guest or client during preplanning phase and the stay of group or event
Ensure that all client requests are answered efficiently and with agility
Fluent in English & Spanish. Knowledge of other languages will be an advantage
Demonstrated previous experience working in Conference & Events

Intern for Meeting Planner Mobile App Resume Examples & Samples

To develop a state-of-art mobile app in cross platform, iOS & Android
Require to design UI with App Icon, animated and vector graphics
C#, Visual Studio, Xcode, SQL, Web Services (AWS), HTML5 and Adobe Suite (desirable)

Meeting Planner Resume Examples & Samples

Venue Sourcing, negotiation and contracting
Logistics and Budget Management - Pre & Post event
Onsite Management where required

Meeting Planner Resume Examples & Samples

Responsible for end to end planning and coordination for meetings comprising but not limited to (Conferences, Networking Receptions, Gala Dinners, Incentive Trips, Product Launches and Hospitality)
Act as the key client contact for program including proposal creation and presentation, contracting, regular WIP reviews, ongoing engagement and escalation as needed
Source, Negotiate, Contract and Manage all vendors / suppliers for the meeting and ensure quality services at efficient rates
Create and manage critical path for event(s) including key dates internally and externally
Create, design and manage all aspects of the program (food and beverage, activities, transport, design theme etc)
Attendee Management and associated aspects (initiations, itineraries, rooming lists, special needs, dietary requirements, attendee communications etc)
Coordinate with the air ticketing team for the event to ensure seamless operations and client facing engagement
Facilitate all supplier payments including regular reporting on fund movements
Create and manage the initial, negotiated, working and final budgets throughout the program in an accurate and timely manner
Proactive management of event, account and profitability
Full financial reconciliation post event within defined SLA parameters
Coordinate and support teammates in fulfilment and execution of meetings & events
Participate in audit compliance and support operational excellence initiatives

Meeting Planner Intern, Events & Incentives Resume Examples & Samples

Event Planning or Hospitality Major preferred
Meeting and/or event planning experience preferred
Advanced skills on Word, Excel, PowerPoint and Outlook

Meeting Planner Resume Examples & Samples

Consults with internal stakeholders on vision, budgetary requirements and overall objectives of educational meetings and investor conferences to maximize return on investment
Responsible for developing, maintaining and reporting for budgets of up to 1 million dollars
Manages all aspects of medium to large, complex programs (up to 4,000 attendees) through their entire lifecycle (initiation, planning, execution, closure)
Cultivates and develops relationships with key personnel in other business units including procurement, marketing, accounting, office services and risk operations, as well as a host of external vendors
Creates key communications, digital and print, for executives and attendees
Ensures that meeting expenditures and other post-meeting data is maintained in meeting planning database
Manages air processes with in-house travel agency to include lift analysis, approved travelers’ lists, manifest coordination and overall trip approvals, as needed
Prepares and delivers written and oral presentations to stakeholders
Reviews, negotiates and administers contracts with hotels and other suppliers
Manages time with the ability to effectively balance multiple events at different stages
Intermediate level concepts, practices and procedures of meeting and event planning
Online registration systems and database management
Strong reasoning and decision making to compose recommendations on direction and scope of meetings
Written and verbal communications in order to professionally address a wide and varied audience both internally and externally
Project management to successfully complete long term projects
Organizational and time management skills to best handle multiple priorities in a fast-paced and ever-changing environment
Providing a high level of customer service
Independently manage work projects
Negotiate with external vendors
Create, manage and adhere to budgets up to 1 million dollars
Handle multiple tasks and projects
Identify problems and create effective solutions
Quickly construct effective contingency plans
Articulate reasons behind decisions
Bachelor’s Degree (B.A.) in a related discipline and a minimum of two (2) years’ experience in corporate meeting planning

Meeting Planner Pharma Resume Examples & Samples

Initiative
Detailed Work Steps
Expected Impact
Program Logistics
All meeting needs are planned for and met leading to a successful event
Researches, negotiates, and manages relationships with vendors such as ground transportation companies, destination management companies, drayage, etc
Acts as point of contact for all vendors
Quality vendors are selected to work on program
Preferred program has greater buying power for future program
Event owner will not need to deal with multiple contact people
Provides estimates to event owner to help create budget
Alerts event owner if program is in danger of exceeding budget
Program stays within allotted budget
Event owner is always aware of budget status
Additional negotiation and cost savings strategies
Event owner receives best value in all areas handled by meeting manager
Determines program needs for on-line registration including site content i.e. data capture of meal selections, guest information, class choices, etc
Leads event owner through process of reviewing site to ensure all data is correct before site is live
Assists event owner with communication to attendees driving them to site for registration
On-line registration site will be designed to be user friendly, capture all necessary data, and meet all program needs
On-site Assistance
Oversees vendor performance i.e. ground transportation, DMC, entertainment, AV, etc
Event owners can concentrate on other priorities leaving the logistics to the meeting managers and coordinators
Eliminates confusion for venue staff of too many contact people
Bill reconciliation
Event owner is confident they are paying correct amount
Event owner is confident they are paying in the correct fashion
Provides event owner with necessary reports including pre-event reports from on-line registration tool and post-event reports such as program cost savings
Event owner receives all necessary data in a timely matter during pre-planning stage
Event owner receives program cost savings report allowing them to present data to their management and keep information on file for future programs
At least 5-7 years of past meeting planning skills are required. CMP desired

Executive Meeting Planner Resume Examples & Samples

Respond to catering inquiries taking place within 60 calendar days with function space availability and current banquet menu options; as well as providing catering estimates, floor plans, and other pertinent booking information
Communicate details of assigned groups to all departments in a professional, thorough and timely manner using Banquet Event Orders and internal correspondence
Responsible for sending Customer Feedback Form for past bookings to guests
Show function space to potential clients both by appointment and drop-in
Attend weekly/monthly departmental communication meetings, also Sales and Operations meetings as required
Establish a close working relationship with clients and Fairmont Hotels & Resorts colleagues
Adhere to all standards and procedures as outlined by Fairmont Hotels & Resorts Conference Services Standards and Practices
Should be proficient in Microsoft Word, Excel, PowerPoint, Publisher, and Outlook
Knowledge of Opera Sales and Catering an asset
Well organized, able to work in a dynamic, fast paced environment with little direct supervision
Must be able to function and focus in a work space that is in a high traffic area
Excellent interpersonal and strong communication skills, both written and verbal
Catering and Sales background an asset but not necessary
Enthusiastic team player who is flexible and able to adapt to changing work schedules and market conditions

Meeting Planner Resume Examples & Samples

Working with suppliers to secure savings and add value. Maximize all commercial opportunities for GBT Meetings and Events
Accurate data inputting of the clients requirements into the CVENT system keeping each enquiry up to date with any amendments
Manage admin for the team and send out commissions and be responsible for invoicing
MS Office user
Strong communication skills and strongly developed service ethic
Experienced In CVENT is an advantage

Meeting Planner Resume Examples & Samples

Define and clarify meeting or convention related needs of business partners and work with them to meet meeting expectations
Obtains proposals, prepares status reports, monitors meeting budgets, track cost savings, manage meetings contracts, purchase requests and payments
Create and maintain a tracking process for legal documents to ensure completion of CDAs, consulting agreements within the scheduled timeline for Advisory Boards
Work with Corporate Compliance as needed to ensure financial policies and “Sunshine Act” regulatory submissions are in place
Manage all meeting or convention requirements including but not limited to; identifying sites for meetings, invitations, registration, air and ground travel, food and beverage requirements, audio visual, amenity selection, budget reconciliation and program evaluations and follow-up
Manage approved budgets and ensure compliance with corporate and departmental financial policies
Work with management and business partners to ensure meeting goals and objectives are achieved and meet company, business partner and departmental goals
Maintain relationships with internal business partners such as Finance/Purchasing, Security, Travel, Facilities as well as external vendors to ensure a sound corporate image
Ensure successful execution of meetings onsite working with management and vendors who provide support for meeting planning
Work with non-native speakers from diverse cultures with time zone differences and various currencies
Under management direction, help control risks associated with attrition and cancellation by supplying report updates as needed and by monitoring hotel status reports and closely reviewing contract terms and conditions
Associates Degree or CMP (Certified Meeting Planner) and 5 years of meeting planning experience, or
7 years of meeting planning experience
Demonstrated proficiency in Microsoft Word and Excel

Senior Corporate Events / Meeting Planner Resume Examples & Samples

Consults with clients and often leads planning committees to identify key issues, establish strategic direction, facilitate problem-solving and get decisions made
Exercises considerable independent judgment in allocating time and budget resources to achieve meeting outcomes
Develops overall work plan including timeline and budget, tracks and reports progress, evaluates results for client to ensure that meeting solutions are appropriate for the targeted audience, meet client's financial and strategic objectives, and are consistent with department guidelines
Consults with client by researching and recommending meeting themes, sites and special event activities that support their objectives; oversees all logistics planning and execution
Independently negotiates contracts with vendors or sponsors on behalf of clients to obtain the best value and reduce risk to Kaiser Permanente
Oversees meeting and event expenditures to stay within or below budget
Coordinates recharges and post meeting reporting of final budget and cost savings/cost avoidance
Oversees the content development of on-line registration website, invitations, speaker presentations and all other collateral ensuring that materials are professional and appropriately reflect brand standards
Independently negotiates and arranges audio visual technical support, production ad staging for meetings and events
Updates/maintains and develops department databases. Leads efforts to improve departmental processes, with particular attention to project management
Models best practices for efficiency, timeliness and accuracy
Trains new staff
Provides direction and leadership to on-site execution team as well as direct support and liaison with client on desired program facilitation
Minimum five (5) years of related experience in the meeting industry as a planner or supplier of meeting services
Bachelor's degree in communications, marketing or hotel management preferred, OR four (4) years of experience in a directly related field
Thorough familiarity with Microsoft Office Excel, SignUp4, Filmmaker Pro, PowerPoint and other typical office software applications preferred

Senior Meeting Planner Resume Examples & Samples

Solely responsible for organizing all meetings & events for a dedicated client account
Organize Pharmaceutical complaint events – understanding limitations and maximum spends
Working transparently and accurate to make sure your events are fully auditable
Source venues, contract and negotiate with vendors – DMC relations
Think out of the box, be creative and imaginative, and anticipate your clients and suppliers
Planning the logistics of the meeting – from meeting room setup to coordinating multiple breakouts
Understand Attrition Guidelines and Cancellation Penalties – as they pertain to a hotel contract
Manage multiple meetings simultaneously, Must be flexible and able to work under pressure
Excellent project management skills and able to handle a number of different events at any one time
Handling meetings ranging from 10 people to 100 or more
Coordinate with the air team to produce a seamless operation between air and land
Maintain fully complete financial management for each event from setting up estimate budgets to collecting the invoices and reconciling the final bill
Creation of event collateral – welcome packs, departure letters, useful information, badges
Negotiate and deal with Congress Housing Bureaus worldwide to secure the relevant accommodation blocks and rates
Understanding and application of the Client’s Congress and Events SLA and SOPs in particular the use of Starcite for website development, delegate management, financial management and reporting
Reporting and working daily with an international based team
Adhering to all internal American Express policies as well as all compliance issues
Minimum college degree is required (HBO/ Bachelor) in hospitality, marketing or a related field
Experience of past event planning skills are required (from simple meeting to international congress)
Experience with Pharmaceutical compliance rules & regulations is required
Experience with organizing Pharmaceutical meetings/ congresses/ events is required
Co –payment for HCP’s procedures experience is required (only Medtronic applicable)
Advance Microsoft Office (Word, Excel, Outlook, PowerPoint) knowledge is mandatory
Starcite (especially website building) experience is mandatory, advanced knowledge is preferred
Cvent experience is a pre
Ideal candidate should be thoroughly familiar with the event, travel and hospitality industries
On-site management experience during events
Excellent communication skills, written, oral and interpersonal are essential in both English and Dutch (an extra language is a pre)
Confident personality while dealing with suppliers and clients (both oral and written)
Candidate should be flexible and able to work under pressure and at times out of office hours
Estimated travel – approximately 20% (including client visits, trainings, and supplier visits)

Meeting Planner Resume Examples & Samples

Knowledge of Federal Travel Regulations
Flexibility to work overtime and weekends when required
Ability to respond quickly to changing priorities while meeting deadlines
Willingness and ability to travel when job requires (up to 30 percent)
Strong commitment to client satisfaction
Ability to problem-solve independently
Ability to work independently, as well as in a team environment
Strong self-motivation to handle multiple tasks simultaneously

Meeting Planner Resume Examples & Samples

Manage client requirements and their meeting needs
Conducting domestic and international site searches, sourcing properties/venues adhering to client budgets and parameters
Prepare Site Availability Reports that outline available properties/venues for client meetings
Negotiating on all aspects of hotel/venue contracts on behalf of the client, driving the highest level of cost savings
Executing contracts with suppliers on behalf of the client, building and maintaining relationships with all suppliers
Recommend properties/venues taking in to account client’s budget and meeting objectives
Contract, negotiate and maintain relationships with vendors and DMCs
Negotiate food & beverage functions, understanding guarantees and limitations
Understand attrition guidelines and cancellation penalties with regards to Hotel contracts
Coordinate all logistics of domestic and international site inspections
Utilize Meeting Management Technology tools to manage RFP/response process
Provide clients with final signed contracts and Savings Reports that outline all cost savings as a result of negotiations
Maintain and report timely and accurate program data
Being able to pickup and work with all interactive tools used by Meetings & Events
Coordinate with the air team to produce a seamless operations between air and land. Compile & reconcile the final bill
Being able to close out the project within given time lines to update the actual budgets and revenue earned
Meeting all deliverable, both external as well as internal
Adhering to all internal American Express Meeting & Events policies as well as all compliance issues
Knowledge of Cvent or Starcite meeting tool - optional

Senior Meeting Planner Resume Examples & Samples

Works closely with meeting hosts and vendors to ensure the highest standards of confidentiality and ethics in an effort to protect the customer
Usually leads meetings or events that are more intricate, strategic, complex or large scale than meetings and events planners
Complies with M&E technology usage as required (Star-Cite)
Minimum 5-7 years of current relative project management and meeting operations experience required
Experience handling large, more complex events and conferences
Comfortable communicating with a range of positions from entry-level employees to senior level executives

Meeting Planner Resume Examples & Samples

Minimum of five (5) years prior corporate meeting and conference planning experience
Possess extensive understanding of hospitality industry, how it operates, how it is organized and how to manage through the system efficiently and effectively
Understanding of the Insurance and Financial Services and IRS regulations as they relate to meetings and conferences a plus
The successful candidate must have a proven track record in the following areas

Senior Meeting Planner Resume Examples & Samples

5 or more years of current relative meeting/event management experience, including at least two years handling large and more complex events. CMP or formal Project Management designation preferred
Excellent knowledge of Microsoft Office products (Excel, PowerPoint, Word). Excellent travel industry knowledge. Knowledge of Project Management procedures. Knowledge of electronic meeting management tool preferred
Excellent oral/written communication skills to communicate internally and externally. Excellent critical thinking skills. Strong attention to detail. Strong customer service skills. Strong negotiating skills. Strong organizational skills that can coordinate multiple resources. Strong planning skills
Ability to remain calm in stressful situations. Ability to set priorities and multitask in a fast-paced, multi-project environment. Ability to work well as a team player. Ability to be self-motivated. Ability to process financial information. Ability to travel to events as needed. Ability to problem solve independently and in team situations. Ability to learn new information quickly

Junior Meeting Planner Resume Examples & Samples

Venue knowledge – maintained by visiting venues by site visiting, educational and familiarisation trips. Demonstrate commercial awareness through recommendations to clients and negotiations with suppliers
Good organisational skills with the ability to prioritise responsibilities, meet client deadlines and turnaround high volumes of requests in peak periods
All files to be processed promptly to ensure commissions are collected and returned to the business in the most efficient manner
Excellent team player skills supporting colleagues and ensuring the smooth operation of the department
Working knowledge of appropriate technology to prepare costing proposal through to final billing reconciliation process
Problem solving skills with the ability to leverage relationships to solve challenges
Undertake continuous self-development and training to ensure outstanding quality and customer satisfaction standards are achieved as measured by CSAT and or post event evaluations. The job holder will need to maintain up to date knowledge of key locations and venues
Achieve targeted financial results showing significant savings on client meeting spend
Communicate with Team Leader for support on all financial and final decisions regarding a group
Some Knowledge of the event management industry
Use of back office systems e.g AGM
Negotiation and contracting skills
Ability to maintain a high level of accuracy and confidentiality

Certified Meeting Planner Resume Examples & Samples

Consult with customers to determine objectives and requirements for events such as meetings and conferences
Inspect event facilities to ensure that they conform to customer requirements
Confer with staff at a chosen event site to coordinate details
Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise
Review event bills for accuracy, and approve payment
Plan and develop programs, agendas, budgets, and services according to customer requirements
Arrange the availability of audio-visual equipment, transportation, signage, and other event needs
Organize registration of event participants
Coordinate services for meetings, such as accommodation and transportation for participants, facilities, catering, signage, etc
Duties may also include budget development, site selection, logistics, planning, marketing, on-site management, follow-up and billing

Meeting Planner Resume Examples & Samples

Perform venue searches for meeting space and/or sleeping rooms, submitted and evaluate RFP’s, negotiate contracts
Plan and organize other Globus corporate meetings held both at off-site locations and at Globus Headquarters. These include activities for management, field management, product development and training
Responsible for the coordination of all Globus equipment being sent to any off-site locations assuring that the display/activities of the meeting can be met
Communication of all meeting details to attendees
Responsible for communication to the hotel for all planning of logistics. This includes setting-up master billing and billing instructions, rooming list, food and beverage requirements, recreational activities, etc
Two to three years’ experience as a Meeting Planner
Working knowledge of Windows & Microsoft Office

Meeting Planner Specialist Resume Examples & Samples

4+ years of experience in education/marketing/communication/sales support or meeting planning role
Meeting planning and project management experience
Medtronic or medical industry experience
Strong planning, organizational and time management skills
Previous experience working in a lab

Senior Meeting Planner Resume Examples & Samples

5+ years’ experience in a customer facing role that included meeting planning responsibilities
Budget and vendor management experience
6+ years in a meeting planning role
CMP or other meeting planning certification
Previous Medtronic experience
Systems experience such as Salesforce.com, cvent, Excel

Meeting Planner Resume Examples & Samples

Contract Negotiations –Perform site selections, provide options with detail and negotiate contracts effectively. Understand contract verbiage and standards for negotiation. Ability to walk contracts through the signing process
Meeting Planning & Management – Plan all logistical details including but not limited to registration, room set-up, audio visual, security, transportation, housing, food and beverage, and off sites. Ability to manage timelines for multiple events and projects simultaneously. Manage onsite logistics, changes and staffing with calm demeanor. Take lead in the planning process for assigned meetings and events to ensure continual improvement and quality customer service
Budget & Expense Management – Create budgets, manage expenses to stay within those budgets and reconcile event bills. Make recommendations to clients on cost-savings and provide final budget post-event. Manage department and personal expenses in a timely fashion
Executive Liaison & Counsel –Able to anticipate needs of customers, teammates and attendees. Ability to professionally consult and converse with individuals at various levels within and outside the organization both verbally and written. Promote and maintain a positive rapport between customers, teammates and service suppliers to enhance internal and external customer satisfaction during events. Engage in company and department activities and news to be continually aware of changes and updates. Stay updated on industry trends and local changes to provide current recommendations
Online and Written Communication – Proficient in building and maintaining online registration systems. Ability to write error-free event copy and communications. Clear understanding of structure, detail, and tone of communications
Three plus years of work experience in direct meeting management
Able to demonstrate initiative, interpersonal effectiveness, leadership, and teamwork
Must be able to handle a variety of tasks simultaneously and must be able to prioritize work to meet deadlines
Strong written and oral communications skills are necessary, as this position requires interaction with various levels of BSA personnel
Strong organizational skills and detail oriented

Meeting Planner Resume Examples & Samples

Meeting/Event Planning process: determine purpose of the meeting; prepare a project plan; prepare specifications; obtain historical information related to program; identify stakeholder needs;prepare program outlined (topics, content, speakers); design program details to meet needs of participants; identify successful criteria for evaluation of meeting; understand technology requirements
Facilities & Services: determine appropriate geographical location; determine venue; identify services required; coordinate security procedures; plan, order and oversee technology requirements; conduct a pre-meeting briefing and post-con with suppliers and facility providers; plan/create agendas for site inspections
Financial & Contract Management: identify ancillary revenue sources and/or cost savings opportunities; develop budget for meeting; required to negotiate contracts; ensure completion of payment and/or billing process; manage to budget; conduct RFP process; determine fees for participation
Logistics: establish invitation/registration procedures; assess risk management to determine insurance and operations needs; determine exhibitor booth assignments/setup process; secure transportation arrangements; communicate travel arrangements; determine setup for function rooms including seating and AV; manage all food and beverage; prepare and review housing reports in a timely manner; coordinate shipping of materials
Program: secure speakers & manage contractual relationship; secure entertainment; determine food and beverage requirements that support program objectives; arrange ancillary programs in conjunction with the meetings including pre/post meeting activities; arrange media and PR activities for program
Always responsible for end to end management
Proactively escalate potential client or program issues for timely resolution
Responsible for completing Statement of Works for clients
Ownership of timeline, budget/pro-forma, and group reporting
Presents proposals and debriefs to customers as required
Escalate delivery issues through notification of management to ensure continuous improvement of M&E processes, procedures and tools
Travel on-site for assigned programs, acting as the business lead
Collaborate with on-site Lead (if they are not the Lead themselves)
Complies with M & E technology usage as required (Star-Cite)
Responsible for creating and maintaining meeting profiles for assigned programs
Could act in capacity of Trip Director
Identify upselling opportunities and action accordingly
Identify scope creep and action accordingly
Significant experience of current relative Meeting/Event Management required
Proven ability in Project Management
Strong communications skills: verbal, written and presentation skills
Strong Financial Acumen

Associate Meeting Planner Resume Examples & Samples

Coordinates end to end small programs (see below) with supervision
Assistance role in larger programs
Assist with program re-costs and pro-formas
As directed, be a point of contact for support areas (e.g. Customer service, registration solutions, data management, client communications)
Escalate potential issues to assigned Meetings & Events Planner or Supervisor/Manager
Coordinates small programs or be responsible for delivery of al a carte services under the direct supervision of a Meetings and Event Planner or Supervisor/Manager. Such duties may include (but are not limited to)
Meetings & Events planning experience
Financial Acumen
Strong multi-tasker who works well under pressure, ability to handle multiple projects
Excellent communication skills: verbal; oral and presentation
Ability to work in fast paced environment
Ability and willingness to travel as required

Meeting Planner Co-op Resume Examples & Samples

Research and source destinations and venues for new meetings
Communicating with hotel, event, and sourcing vendors
Contract review and negotiations
Registration web site build and content creation
Oversee event registration
Rooming list management
Coordination of on-site supplies, badges, and shipments
Coordinate food and beverage, entertainment, and audio visual components for events
Budget management and reconciliation
Ability to manage and prioritize multiple projects, anticipate project needs, detail oriented
Proficient PC Skills (Word, Excel, Powerpoint)

Invite & Meeting Planner Coordinator Resume Examples & Samples

Maintaining and developing the IMP Database (MS Access) – using it in its current form whilst investigating ways to make the end to end process more efficient
Liaising with the business channels and product specialists to book meetings – dealing with the sales team, product management team and PMs/Analysts and their coordinators
Diary management – proactively managing the IMP diary to ensure that all invites are sent out to the relevant people at the right times (being conscious of varying time zones)
Logistics such as room booking, AV/VC, sending reminders – keeping on top of and double checking all logistics for each IMP
Checking that presentation material is prepared – reminding the Equity Communications Team of any upcoming IMP meetings and ensuring that presentations are ready; including helping to put together/format any presentations and binding as necessary
Recording marketing hours – using the IMP system to record hours for everyone and distributing this information as appropriate
Producing management information reporting – using the IMP system to create reports and manipulate data which may be useful to the business
Providing back up and coverage for the IMP Team Coordinator
Experience of working as a support professional, ideally in a complex, fast moving environment
Excellent organisation skills, attention to detail, and the ability to manage multiple tasks simultaneously
Intermediate to Advanced skills in MS Outlook, Word, PowerPoint and Excel
MS Access desirable
Ability to work with the minimum of supervision
A team player, able to communicate effectively and professionally with people at all levels
Ability to demonstrate initiative and prioritise work appropriately
Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
Pleasant, professional manner
Good team skills are essential – close liaison with other coordinators across the organisation and within the Product Group
Diplomacy when dealing with colleagues and contacts
Ability to work under pressure and to tight deadlines is essential
Familiarity with financial services

Senior Meeting Planner Resume Examples & Samples

Minimum of 7 to 10 years in corporate meeting planning with experience in incentive travel, international travel, business meetings, and other special events
Strong writing, communications and relationship management skills
Effective leader, team player and individual high performer
Corporate brand and marketing exposure and experience preferred
"Certified Meeting Professional" designation preferred
Travel: 30-40%

Meeting Planner & Administrator Resume Examples & Samples

Manage meeting participation for Cambridge Associates (C|A) offices globally by scheduling and facilitating connection to meetings occurring via audio and video conference
Work with Research and Investment Directors to schedule and ensure C|A participation at annual and/or quarterly update meetings and calls with select managers. Manage schedule of meetings, prepare pre-meeting information packets for attendees, and manage a process for post-meeting capture of notes and analyses
Help to manage schedule of internal department and committee meetings, including working with Research leaders to create and distribute meeting materials
Schedule and maintain a log of meetings with managers, including those hosted by C|A research, as well as those attended on behalf of clients
Act as point of contact for managers requesting to schedule a meeting with C|A
Work with the Manager Information Group to ensure timely communication of quarterly updates and create efficient flow of information between MIG and Research
Associates Degree or BA/ BS required
1+ years of related experience, preferably in financial services
Exceptional organizational skills and attention to detail
Ability to multi-task and prioritize multiple requests for information
All candidates must be eligible to work in the US without sponsorship or restriction

Meeting Planner Resume Examples & Samples

Event organization
Venue Sourcing using Preferred Venue Program when it is possible
Venue Proposal Creation and Presentation
Venue Liaison
Negotiate with venue the best rates and terms and conditions
Contract Negotiation and Finalization
Commission Negotiation
Project Planning and Execution
Third Party Supplier Engagement and Management
DMC Engagement and Management
Congress Travel for Meetings Management
Congress Project Coordination
Delegate Management including Travel Arrangements
Signage and Meeting Materials Management
Budget Management and Reconciliation
Online and Offline attendees Registration Maintenance and Management
Data Management and document Management throughout the life cycle of the event
Billing, Supplier Payment
On site Logistics Management where required
Fluent in French and/or Dutch and English is a requirement
Amadeus skills would be an asset

Meeting Planner Resume Examples & Samples

Demonstrates knowledge of travel needs and planning
Works with internal team to define travel parameters and compliance requirements for each event and is subsequently responsible for booking all travel accordingly
Works directly with individual participants and our travel agency to book flights
Works directly with individual participants to coordinate ground transportation
Works directly with outside vendors, including travel agency and car service, using their systems to book flights and make arrangements
Works directly with the hotel contacts to maintain rooming lists and set up payments for sleeping rooms
Demonstrates strong interpersonal skills and serves as a strategic advisor to attendees
Extensive use of Excel to track all logistics information
Works with team and vendors for monthly account reconciliation to ensure accuracy of invoices and charges
Onsite travel and logistics support at Cardinal-sponsored events
Demonstrates working knowledge of meeting and event practices
Supports a professional environment while under pressure and multi-tasking
Assists in the implementation of meetings and events under close supervision to achieve business and brand objectives
Supports meeting and event management procedures within budget under close direction
Supports post-meeting close out activities
Creation of all travel associated meeting binders
Management of all travel related items on-site pre & post event
Adherence to compliance items
Participate in internal and external meetings on weekly basis
Assist in meeting packing
Assist in onsite registration desk duties
Assist with closeout activities
Scan meeting materials and save on the shared drive
Assist with payment processing/tracking and Sunshine Act Reporting
Manage CAR Tool reconciliation reporting
Support meeting managers both pre-meeting and onsite
2-4 years work experience in administrative and/or travel field
Strong knowledge and experience with MS Office programs
Knowledge of Amadeus
Knowledge of CVENT or travel booking program
Ability to work in a fast-paced, demanding environment
Ability to travel on weekends as needed to assist on-property at meetings/events (<25%)

Senior Meeting Planner Resume Examples & Samples

Word / Excel / PowerPoint and general IT skills essential
Excellent and strong multi-tasker who works well under pressure and can easily deal with short lead requests within SLA
Accomplished and confident negotiator
Able to self-motivate and motivate others
Creative, open-minded and willingness to adapt
An excellent communicator & team player at all times
Significant experience within the M&E, venue find or equivalent industry
Courageous – not afraid of a challenge
Positive & encouraging approach to all tasks no matter how big or small

Meeting Planner Resume Examples & Samples

Research and plan accommodations, transportation, meeting space, offsite venues, onsite activities and other logistics as necessary, using RFPs, site visits and other evaluation criteria to determine best value
Compiles project plans which summarize costs, event times, attendance numbers, equipment needs, catering, decorations/floral and other related details
Responsible for accurate and updated data related to guest list, travel logistics, room blocks and other items
Provide onsite management and post-event evaluations
Manage multiple deadlines with each meeting process and make decisions based on the needs and objectives
Maintain records of event aspects, including financial details of event activities and reconciles event-related expenses to budget in a timely manner
Ability to utilize various technology systems and software to support meeting planning end to end process
Communicate with staff and team members to ensure a successful meeting
Be aware of, and comply with, all corporate policies

Associate Meeting Planner Resume Examples & Samples

1-3 years of prior Group Air Experience, OR 1-2 years Meetings & Events planning experience
Knowledge of the Trondent Reporting tool a plus
Working towards CMP designation an asset

Sourcing Manager / Meeting Planner Resume Examples & Samples

Develops and implements program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client
Utilizes knowledge of domestic and international destinations to recommend appropriate sites. Maintains knowledge of new destination options, value-priced destination options and promotional offerings
Gathers all the information necessary to properly source and place an event on behalf of a client, including standard availability grids from designated technology tool
Initiates RFP process to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers
Qualifies proposals to determine if appropriate and competitive
Negotiates and confirms critical program components with supplier(s) and team, utilizing basic terms and conditions, and/or modifying pre-existing master policies to meet individual client requirements
Meets client deadline providing availability grid based on client standards, and review with client and team
Tracks supplier option dates and follows-up with team members and suppliers of program status
Reviews all supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of both American Express M&E and the client, including attrition dates, cancellation policies, etc. Uses appropriate authorization and addendum form to ensure consistency and accuracy
Conducts final negotiations with selected suppliers for best possible pricing and concessions to meet savings and spend expectations
Provides supplier with all appropriate documentation at sale notification including itinerary, supplier contracts, etc
Create meeting records in the designated meeting management system, and completes all internal documentation for the program prior to turnover
Conducts additional negotiations with supplier(s), such as DMC companies, and all other third party suppliers, pre and post-sale, to improve costs, profitability and/or terms of targeted program components
May participate in program re-negotiations or cancellation negotiations, as required
Achieve appropriate benchmarking metrics as per client or company requirement
Review final bill and reconcile to contracted terms
PROCESS MANAGEMENT
Reviews meeting request and conducts meeting qualification call with client
FINANCIAL AND REPORTING RESPONSIBILITY
RELATIONSHIP MANAGEMENT
Works with operations lead and account management to help grow adoption within the client’s organization
Provides leadership to team and promotes positive team environment as a positive role model
Works closely with client to ensure program objectives are addressed, maintaining open line of communication with client to ensure understanding of expectations and client satisfaction
Maintains open and on-going communication with team regarding supplier utilization, key negotiations, performance and unique programming ideas. Advises team on preferred hotels, and helps direct decisions to those hotels participating in the Preferred Program
Partners with third party suppliers to understand and negotiate their services as needed. Advises team members as appropriate regarding new or revised information from suppliers. May be requested to manage VIP negotiations
Provides negotiation expertise to team members, as requested
MICELLANEOUS RESPONSIBILITIES
Works on special projects as assigned by the operations lead or account manager
Previous experience in project, event or meeting management, at least two of which are in procurement
Experiences in hotel buying required, proven negotiation skills

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