Conference Planner Resume Samples
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Conference Planner Resume Samples
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JC
J Collier
Jadyn
Collier
4062 Braun Throughway
Philadelphia
PA
+1 (555) 401 7973
4062 Braun Throughway
Philadelphia
PA
Phone
p
+1 (555) 401 7973
Experience
Experience
San Francisco, CA
Conference Planner
San Francisco, CA
Cartwright, Rowe and Kuhic
San Francisco, CA
Conference Planner
- Coordinates all contractual agreements, folders, contact information, and requests for speakers; approves and reconciles receipts for speaker travel and hotel arrangements, manages speaker honoraria & T&E payments, and processes related paperwork for payment
- Creates daily and weekly registration/attendee counts and revenue reports, post-show registration/attendee counts, revenue reports and other information as requested.
- Manages the tour and onsite childcare program; includes working with the third-party vendor contract negotiations and attendee registration. Serves as the onsite program contact and ensures that expectations are met or exceeded
- Assigns meeting room space for convention seminars; oversees the development of meeting space function sheets
- Assists conference manager with strategic program development
- 15% travel, both ground and air
- Proficiency in Microsoft Office suite
Philadelphia, PA
Conference Planner & Event Coordinator
Philadelphia, PA
Funk, Boyle and Kuhlman
Philadelphia, PA
Conference Planner & Event Coordinator
- Work with publications and advertising to create and plan marketing strategies
- Develop training programs for employees and serve as a resource for operations managers to promote quality services
- Make periodic and regular on site inspections
- Plan, develop, and implement a comprehensive catering and executive program
- Interact with managers/supervisors, chefs and catering operation supervisor on food set-ups and displays
- Responsible for food and supply purchasing as directed
- Answer all catering inquiries and compose and drafts forms, reports, or correspondence for the customer/client review
present
Houston, TX
Sales Event Banquet & Conference Planner
Houston, TX
Kiehn LLC
present
Houston, TX
Sales Event Banquet & Conference Planner
present
- Strong customer service orientation
- Coordinates attendee registration and logistics, including advance and on-site registration, registration data entry staffing, attendee list production, etc. Receives/enters and sorts attendee name badges and attendee packets, responds to attendee questions and updates, files confirmations, Texas CE checklists and forms and, no show list. Shuts down each registration data batch for movement to archives
- Manages the CVC moderator program; includes recruiting, scheduling, and organizing programs with the room moderator/coordinator onsite
- Coordinates the student program; executes the promotional mailings, schedules meeting rooms for onsite meetings, and completes fulfillment of onsite meeting details
- Receives, reconciles, and tracks convention invoices, deposits, and payments; processes all reporting. Reviews general ledger and coordinates accruals, month-end, and quarterly budget adjustments
- Assists conference manager as liaison with registration system provider; includes developing logic file with registration options for the online system, submitting convention program package updates and changes, determining source codes, helping set up promotions, responding to system issues, and confirming pricing throughout registration process
- Coordinates badge file and badge sheet proofing processes prior to the conventions
Education
Education
Bachelor’s Degree in Hotel
Bachelor’s Degree in Hotel
University of Tennessee
Bachelor’s Degree in Hotel
11 Conference Planner resume templates
Read our complete resume writing guides
1
Conference Planner Resume Examples & Samples
- Coordinate the ongoing planning, organization and delivery of internal and external meetings from initial contact to final execution
- Maintain effective work relationships through daily contact with GE interface, customers and businesses
- Coordinate registration process—enrollment, confirmation, MyLearning tasks
- Ensure myLearning is updated and accurate for all courses
- Create schedule offerings Weekly enrollment reports
- Record learning event and complete billing for all courses
- Create reports
- Monitor registration and waitlists
- Provide weekly status report of class enrollments
- Provide Monthly & Quarterly enrollment reports on all classes YTD
- Respond to emails and phone queries regarding course registration
- Communicate information to participants as needed
- Communicate logistical course info to faculty/speakers
- Create and send out pre-course logistics for each course
- Create Team List, class rosters, posters etc
- Create distribution list
- Add new suppliers to purchase order system for invoicing
- Create Purchase orders for suppliers/vendors/instructors etc
- Create evaluations for courses Set up GE Folders/GE Connect
- Advise Program Manager timeline for producing course materials/course binders
- Provide Production with binder material for printing
- Provide Production with course materials for printing (posters, tags, tents, certificates & handouts)
- Manage the inventory of class materials
- Order as needed. Research gifts, restaurants and theater tickets
- Update course documents as necessary
- Schedule class photos Off-Site Classes
- Monitor room blocks and deadlines
- Set up logistics Send all course materials to the off-site venue
- Create Banquet Event Order (Property Document)
- Create event cost summary (Dolce Billing)
- Provide Front Desk with rooming list
- Add participants name to I-visitor Inspect meeting rooms prior to start of function for accurate set up
- Greet clients in the morning
- Review daily events and communicate daily agenda changes to all operating departments as needed
- Attend daily department meetings and weekly resume meetings
2
Sales Event Banquet & Conference Planner Resume Examples & Samples
- Researching markets to identify opportunities for events
- Qualifying the group leads
- Producing detailed proposals for events and suggesting the best options in terms of the bedrooms and meeting room requirements
- Negotiating profitable group & banquet sales
- Converting the group leads
- Cooperating with the banquet teams and other hotel departments in order to ensure the right information flow
- Preparation of the detailed function sheets
- Making sure that the function runs smoothly and efficiently
- Arranging Exit Interviews to ensure the maximum satisfaction of the group organizer
- Post-event management related to follow-up calls & invoicing
3
Conference Planner Resume Examples & Samples
- 3+ years of experience in conference management, planning for meetings, or workshops
- Ability to travel up to 75% of the time throughout Europe and the US with a current US passport, as needed
- BA or BS degree required or 10 years experience in conference and event planning in lieu of degree
- Experience in a Joint or Combined HQ
- Experience with event planning in Europe preferred
- Possession of excellent organizational and multi‐tasking skills
- Possession of excellent client and vendor management skills
4
Conference Planner Resume Examples & Samples
- Five or more years of experience in event and meeting planning
- Ability to travel 25% of the time (some weekend travel included) and perform on site activities required
- A keen attention to detail is necessary
- Candidate must have the ability to manage multiple projects and tight deadlines in a fast-paced and sometimes pressured environment
- Candidate must have the ability to remain calm in stressful situations and be a problem solver
- Candidate should bring an enthusiastic, can-do attitude to a highly productive team
- Candidate must be proficient with MS Word, Excel, and Power Point. Experience with CVENT and Microsoft Outlook is preferred
- Candidate must be personable, have the ability to effectively communicate with clients and all staff types, and must be able to interact in a service-oriented environment
- Candidate should be client-service focused and willing to work collaboratively with others to deliver the best work
- Candidate should be comfortable taking ownership of projects and working both independently and in a collaborative team setting
- Must have an undergraduate degree
- Knowledge of investment industry is a plus, but not required
5
Conference Planner Resume Examples & Samples
- Facilitates communications and manages information flow between conference staff and speakers; prepares content grids, manages speaker schedules and topic assignments. Coordinates and maintains all conference program details and changes, and communicates changes to co-workers. Coordinates and maintains updates and changes to the online conference website
- Coordinates all contractual agreements, folders, contact information, and requests for speakers; approves and reconciles receipts for speaker travel and hotel arrangements, manages speaker honoraria & T&E payments, and processes related paperwork for payment
- Manages the CVC moderator program; includes recruiting, scheduling, and organizing programs with the room moderator/coordinator onsite
- Coordinates the student program; executes the promotional mailings, schedules meeting rooms for onsite meetings, and completes fulfillment of onsite meeting details
- Receives, reconciles, and tracks convention invoices, deposits, and payments; processes all reporting. Reviews general ledger and coordinates accruals, month-end, and quarterly budget adjustments
- Assists conference manager as liaison with registration system provider; includes developing logic file with registration options for the online system, submitting convention program package updates and changes, determining source codes, helping set up promotions, responding to system issues, and confirming pricing throughout registration process
- Coordinates badge file and badge sheet proofing processes prior to the conventions
- Coordinates attendee registration and logistics, including advance and on-site registration, registration data entry staffing, attendee list production, etc. Receives/enters and sorts attendee name badges and attendee packets, responds to attendee questions and updates, files confirmations, Texas CE checklists and forms and, no show list. Shuts down each registration data batch for movement to archives
- Creates daily and weekly registration/attendee counts and revenue reports, post-show registration/attendee counts, revenue reports and other information as requested
- Coordinates the CE application and approval process, the CVC Products order system, sales, and fulfillment, and the proceedings production (receipt of proceedings papers, styling, proofing and setting up the proceedings book & CD production) as required
- Manages the tour and onsite childcare program; includes working with the third-party vendor contract negotiations and attendee registration. Serves as the onsite program contact and ensures that expectations are met or exceeded
- Assigns meeting room space for convention seminars; oversees the development of meeting space function sheets
- Assists conference manager with strategic program development
- 15% travel, both ground and air
- REQUIRED SKILLS AND EXPERIENCE
- Bachelor’s degree in hotel/restaurant management, public relations, business administration, administrative management, marketing or a related field, or related experience
- Minimum 3 years’ work experience in business or office setting, the hospitality industry, convention or meeting management, or in a position with a focus on customer service
- Must be very organized and detail-oriented
- Strong interpersonal skills and ability to self-manage, multi-task. and problem-solve well while on show site
- Strong customer service orientation
- Should have prior event or conference planning experience
- MAC computer & software skills would be a plus
- Previous experience in hotel and/or banquet operations or sales preferred
6
Conference Planner Resume Examples & Samples
- Provides necessary information regarding the booking process by assisting customers complete the appropriate approval form(s)
- Gathers all pertinent information from customers regarding the event(s) that will be held at the Fluno Center and inputs necessary information into the Center’s property management system for distribution to all Fluno Center operational staff
- Communicates to relevant departments, last minute customer changes
- Communicates with customers to ensure that contracts are sent and received back for signature in a timely manner
- Works with customers to ensure that applicable advance deposits are received in a timely manner
- Meets with all operations departmental managers (i.e., housekeeping, front desk, audio visual, food & beverage) on a weekly basis to review all meeting needs for the following two weeks
- Meets with front office staff prior to a group’s event to review room blocks, as necessary
- After completion of event, inquiries about re-booking future dates with the customer
- Inspects all meeting and breakout rooms before events begin to ensure that they have been set up properly and all audio visual equipment is present. Instructs staff accordingly
- Completes spreadsheet on a monthly basis that details re-projections for specific groups
- Conducts tours of the Fluno Center to prospective customers
- Performs all other projects as assigned
- Two years of experience as a Banquet Set-up Person and one year of experience as a Banquet Captain at a hotel is preferred
7
Conference Planner & Event Coordinator Resume Examples & Samples
- Bachelors's Degree required in Hotel and Restaurant Management or a recognized culinary institution or equivalent combination and experience
- Previous catering and high-end banquet service experience required
- Familiarity with Caterease or similar catering database system preferred
- Familiarity with POS systems
- Advanced knowledge of Excel, PowerPoint, and Word
- Ability to work flexible and demanding hours, including nights, holidays, and weekends when needed
- Demonstrated ability and skills with supervision of entry level staff required
