Payroll Clerk Job Description
Payroll clerk
provides information to staff concerning payroll techniques, procedures, guidelines and regulations; assist in coordinating accounting activities to meet established payroll time lines.
Payroll Clerk Duties & Responsibilities
To write an effective payroll clerk job description, begin by listing detailed duties, responsibilities and expectations. We have included payroll clerk job description templates that you can modify and use.
Sample responsibilities for this position include:
Assist payroll supervisor in implementation of new payroll system
Performing daily payroll department operations
Managing workflow to ensure all payroll transactions are processed accurately and timely
Checking interfaces from HR system into payroll system
Checking hours detail imports from timekeeping system into payroll system
Printing and coding payroll changes (status changes, direct deposits, W4)
Processes payroll data for firm
Enters data into computer and posts data to payroll records
Reviews computed wages and corrects errors to ensure accuracy of payroll
Balances the payroll and tax accounts
Payroll Clerk Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Payroll Clerk
List any licenses or certifications required by the position: SHRM, CCSF, SPHR, PHR, SCP, CP, FPC, PCP
Education for Payroll Clerk
Typically a job would require a certain level of education.
Employers hiring for the payroll clerk job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and Associate Degree in Accounting, Education, Associates, Business, Finance, Business/Administration, General Education, Human Resources, Computer, Technical
Skills for Payroll Clerk
Desired skills for payroll clerk include:
Payroll procedures
Regulations
Guidelines governing functions in the post-acute care facility
Practices and procedures the laws
Windows-based computer operating systems
Excel
Outlook
MS Word
Payroll
Microsoft Office tools and of Internet navigation
Desired experience for payroll clerk includes:
Validating preview register reports
Maintaining employee files (electronic and paper)
Preparing storage files, box, and bar code
Maintaining master box number sequence list
Working knowledge of e-Time, Timesaver, ADP PCPW, ReportSmith, and Dayforce
Records changes affecting employee demographic and net wages, such as exemptions and status changes, address changes, title changes
Payroll Clerk Examples
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Payroll Clerk Job Description
Job Description Example
Our company is growing rapidly and is searching for experienced candidates for the position of payroll clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll clerk
- Reviews employment contract addendums to ensure required information is provided and recorded into the payroll system
- Scans payroll-related items into an electronic filing system
- Monitors the payroll email inbox and takes necessary action
- Solicits offices for employee promotion information and processes the promotions in the payroll system
- Serves as a back up to other payroll functions, when necessary
- To administer and prioritise HR payroll processes in a timely way ensuring that deadlines are met, bringing to the attention of the HR Operations Senior Support Officer any pay and superannuation issues
- Experience of working with an HR Payroll system
- Dealing with manual Calculations and complex payroll queries
- Complete special projects as they relate to payroll information
- General payroll administration (new starters, leavers, temporary staff)
Qualifications for payroll clerk
- Maintains records of nontaxable wages
- Prepares and transmits employee termination notifications, requests final time and expense reports, verifies expense advances for repayment, prepares and disperses final pay in accordance to wage and hour laws
- Monitors employment contract addendums’ expiration dates and coordinates renewal with local offices
- Monitors and reviews part-time employees’ Paid Time Off accruals and makes appropriate adjustments, as necessary
- To demonstrate understanding of the Council's Customer Care Standards and ensure that these standards are met in order to deliver the Council vision of 'putting our residents first'
- Need to understand and be able to calculate SSP and maternity and paternity payments dealing with timesheets payments for over time worked
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Payroll Clerk Job Description
Job Description Example
Our growing company is searching for experienced candidates for the position of payroll clerk. If you are looking for an exciting place to work, please take a look at the list of qualifications below.
Responsibilities for payroll clerk
- Payroll nominal ledger account reconciliation
- Preparation of monthly payroll costing journals
- Assist with the daily payroll processes
- Assisting with the biweekly processing of payroll in ADP eTime
- Assist Payroll Administrators
- Review and understand employee transactions including entry of direct deposit, tax withholding, in the payroll and time & labor system and maintaining data integrity within the systems
- Support employees with HR and payroll documents
- Understanding of benefits, HR and payroll processes and procedures
- Processing payroll transactions
- Delivering instruction/training to employees regarding the use of payroll-related systems including entry of timesheets, online access of pay statements
Qualifications for payroll clerk
- Dealing with complex queries sent to senior HR Officers
- Cases allocated to staff to deal with around total 200 case load split between teams fairly by managers
- To identify and suggest any improvements to current ways of working in order to deliver a more efficient and effective service for customers
- Superior interpersonal and communication skills to work with individuals at all levels of the organization
- Handle various application requests submitted by other departments
- Provide assistance to Credit and Claims & Adjustments to resolve questions and discrepancies
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Payroll Clerk Job Description
Job Description Example
Our company is looking for a payroll clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll clerk
- Resolve any discrepancies surrounding payroll issues
- Data Entry of Direct Deposit and W-4’s into payroll system
- Enter and audit all pay data into ADP Workforce Now payroll software
- Manage internal and external payroll related reporting
- Processing weekly payroll for approximately 50-75 employees
- Complete general clerical duties
- Pensions auto-enrolment
- Employee benefits administration through providers websites
- Answering employee queries
- Preparation and distribution of year end documents
Qualifications for payroll clerk
- Paper Timesheet experience
- Distribute paychecks
- File Appointment Forms/Time Sheets and other documents after each payday timely and accurately
- Make copies, sort incoming mail, and fax/shred documents
- Move documents to the storage room and keep the room in order
- Assist with answering employees' inquiries
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Payroll Clerk Job Description
Job Description Example
Our growing company is hiring for a payroll clerk. To join our growing team, please review the list of responsibilities and qualifications.
Responsibilities for payroll clerk
- Generate various payroll-related reports
- Prepare the biweekly payroll journal entries
- Manage different payroll related audits
- Perform year-end payroll duties including processing and distribution of W-2's/1099's for both US and Canada locations
- Monitor payroll system time entries
- Manages and processes payroll transactions for all employee types
- Assist during annual audits and other projects
- Keep working area clean and organized
- Assigning employees to timekeepers and managers in ADP eTime
- Helping to set up the time and attendance portion of the ADP workforce now system
Qualifications for payroll clerk
- Must be able to manage and maintain confidentiality of personnel, payroll, and all sensitive information according to federal, state, local laws and company policies
- Working knowledge of ADP eTime
- Handling some basic HR functions and filing audits
- 1+ year of previous Payroll experience
- Print the bi-weekly timesheets
- File bi-weekly Payrolls
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Payroll Clerk Job Description
Job Description Example
Our innovative and growing company is looking to fill the role of payroll clerk. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.
Responsibilities for payroll clerk
- Tracking PTO, bonuses, increases and entering into payroll system
- Coordinating payroll entries
- Processing of biweekly payroll
- Enter time data into the Import file
- Monitor the Timesheets@k12 email box and replyto inquiries
- Manage liabilities including taxes, unemployment, workers comp
- Calculate and prepare off-cycle payments, including relocation payments, any missed pay in the time clocks
- Analyze pre-processing reports to ensure appropriate pay (time clock programs, benefit payments, commissions, expense report reimbursements, ) and address issues
- Enters data into computer system using defined computer programs
- Review and understand HR record entry, along with consideration to retention guidelines, auditing, privacy and confidentiality
Qualifications for payroll clerk
- Ability to meet deadlines and support multiple payroll cycles each month
- Strong attention to detail & high accuracy rate required
- Knowledge and experience with Ultimate payroll system
- Prior SAP or other payroll/timekeeping system knowledge preferred
- General knowledge of databases and portals
- Typically requires a high school diploma and two or more years of progressive experience in an accounting department or a related field