Administrative Associate Resume Samples
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Administrative Associate Resume Samples
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T Mitchell
Tavares
Mitchell
9005 Daugherty Flats
Chicago
IL
+1 (555) 958 7958
9005 Daugherty Flats
Chicago
IL
Phone
p
+1 (555) 958 7958
Experience
Experience
Boston, MA
Administrative Associate
Boston, MA
Kreiger-Rath
Boston, MA
Administrative Associate
- Ongoing responsibility for development and management of master filing system for CBS unit including folder and file structure of data (including data files, scanned documents, and printed files). The repository may be on an in-house managed server or using the University’s service of Box software. Also responsible for a systematic process for file retention and disposal following all University and state guidelines
- Perform a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position
- Serve as department STAR: Provide administrative support through OrderIT software for all additions, changes, and deletions of phones (desk & cellular), data lines, and circuits, as well as wiring & construction requests, and the investigation/resolution of billing services as requested for OFPM staff members, individually or as project support for PMs
- Organizing conferences, workshops, or other events as necessary
- Manage office central services (i.e., equipment, kitchens and office supply); reconcile delivery statements with invoices and advise finance staff of any discrepancies. Make recommendations and provide feedback for building vendor services and/or building solutions to department leadership (e.g. changing vendors due to non-responsive service, making recommendations for new equipment/copiers, etc.)
- Responsible for the purchasing/tracking of technology items such as phones, computers & peripherals, and software applications for all OFPM staff, including new employee set up. Primary contact for troubleshooting of phone, computer and/or software issues for OFPM staff including the submission/tracking of help tickets with IRT or IT Services through resolution
- Responsible for a wide range of administrative duties in support of the efficiency and effectiveness of departments in Singapore Operations and the respective directors and managers, including but not limited to: document creation, correspondence, telephone communication, information management, schedule coordination, requisitioning, data management/support, financial management/support
Boston, MA
Administrative Associate Cxzs
Boston, MA
Kemmer and Sons
Boston, MA
Administrative Associate Cxzs
- Pull prospect research and assist in market research, along with other initiatives designed to drive sales
- Schedule meetings / conference calls
- Prepare materials for client meetings in an accurate, complete and professional manner. Production of sales tools to include RFP responses, presentations, etc
- Order supplies and monitor retention policies
- Maintain monthly/quarterly updates and ensure the RFP database includes all relevant documents
- Providing clerical support for the Archiving Team including packaging, mailing, and tracking of CDs to ensure delivery
- Maintain accurate inventory of supplies for Residential Weeks, IHeLp Retreats, Coaching Training and other Center events. Responsible for ordering, purchasing, and tracking supplies for events including use of the department Purchasing Card, detailed record keeping, and regular interaction with the Business Office to reconcile accounts. Responsible for organizing and upkeep of Event’s supply closet and off-site storage unit
present
Houston, TX
Total Rewards Administrative Associate
Houston, TX
Keebler Inc
present
Houston, TX
Total Rewards Administrative Associate
present
- Assist with logistics for strategic business planning and Town Hall meetings, which include catering
- Distribute incoming mail; coordinate and prepare outgoing mail
- Provide superior customer service to visitors and clients while maintaining the highest level of professionalism
- Administrative support for the U.S. 401k Plan – duties include scheduling committee meetings, printing and compiling committee meeting materials, and other administrative duties as they arise
- Assist in the compilation and distribution of Compensation Committee meeting presentation materials to the Legal department
- Administrative support for the VP, Global Total Rewards - duties include global calendaring, meeting coordination, complex domestic and international travel coordination, phone coverage, copying, filing, and faxing
- Operational support and invoice processing for the U.S. Health & Welfare benefit plans
Education
Education
Bachelor’s Degree in Business
Bachelor’s Degree in Business
University of Memphis
Bachelor’s Degree in Business
Skills
Skills
- Ability to handle highly confidential material and provide a highly professional, courteous and efficient point of contact
- Technical savvy: Solid knowledge of Office software (PC and Mac versions), and ability to adapt to new systems and web application
- Ability to learn and utilize new computer programs to store data like Dynamics and Greater Giving. Ability to pull accurate reports from same computer programs
- Strong computer skills including proficient knowledge of MS Word, Excel, and Power Point, MS Outlook
- Strong organizational skills; ability to prioritize and multi-task, detail orientation
- Excellent communication and customer service skills. Ability to convey a positive and professional image
- Strong organizational skills and attention to detail. Strong verbal and written communication skills
- Knowledge of academic culture and ability to understand and communicate University policies, accounting methods, and financial systems is highly desired
- Strong “pro-active” work ethic, professional demeanor, punctuality and dependability
- Excellent customer service skills; demonstrates good judgment and sensitivity to highly confidential information
15 Administrative Associate resume templates
Read our complete resume writing guides
1
Junior Administrative Associate Resume Examples & Samples
- Support junior IAs with their business – includes training and coaching on internal systems and procedures
- Input and follow-up on client orders as directed by IAs
- Good telephone Manner
- CSC (Canadian Securities Course)and CPH (Conduct & Practice Handbook course)completed or in progress
- Knowledge of the firm’s operations, policies and procedures regarding client accounts, including internal control policies
- LI-CC1
2
Administrative Associate Resume Examples & Samples
- Excellent client service delivery
- Accurate trade execution
- Portfolio reviews and client meeting preparation
- Managing marketing activities and initiatives including workshops, newsletters, client events etc
- Familiarity with Mutual Funds, Equities, Bonds, and various Life Insurance solutions
- Administrative support already exists, so the focus will be upon managing client portfolios, and prospecting for new business
- We require an individual with a passion for serving clients in person and on the telephone. The ideal candidate will have highly-developed client service skills that will come across as professional, warm and friendly to our clients both in person and on the telephone
- Diploma/Degree in Finance, Business, or Commerce, and CSC & CPH Certification
- Expertise on all DS IT platforms including Client Link, BTS, Berton, and Thomson
- Licensed by IDA as a Registered Rep
- Financial Planning designations are considered an asset
3
Administrative Associate Cxzs Resume Examples & Samples
- Prepare materials for client meetings in an accurate, complete and professional manner. Production of sales tools to include RFP responses, presentations, etc
- Pull prospect research and assist in market research, along with other initiatives designed to drive sales
- Provide an appropriate level of daily phone coverage and monitor emails and calendars to ensure timely follow-up on opportunities and requests from the markets
- Schedule meetings / conference calls
- Order supplies and monitor retention policies
- Make appropriate travel arrangements & complete monthly travel & expense reports
- Maintain monthly/quarterly updates and ensure the RFP database includes all relevant documents
- Special projects and support as required
- Bachelor's degree or in lieu of a degree, a minimum of four years work experience
- Proficiency with Microsoft Office suite
- Superior communication skills, both written and oral
- High quality standards, meticulous attention to detail, ability to multi-task and strict adherence to deadlines
- Highly flexible and adaptive to change
- Some exposure to financial services, banking or investment management
- Ability to work well in a team-oriented environment
- Self-starter with ability to recognize and implement new initiatives when needed
4
Administrative Associate Resume Examples & Samples
- Meet and greet clients - Investigate and resolve inquiries and complaints related to accounts and refer to the Investment Advisor where appropriate
- Maintain current knowledge of client accounts by reviewing daily activity online and on applicable reports
- Utilize contact management system for daily task management - Print reports and distribute them accordingly
- Conduct various administrative functions as required including the review of incoming mail, answering telephone calls
- Assist Investment Advisor in preparing for client meetings; schedule meetings - Involvement in client appreciation events
- Two years experience working in the Financial Industry
- Organizational and administrative skills required to perform activities in a deadline driven environment, working with constant interruptions
- Intermediate Microsoft Office skills, advanced Excel
5
Administrative Associate Resume Examples & Samples
- Fluent in Microsoft applications (Outlook, Word, Excel, Power Point, etc.)
- Confident and familiar with using computers and navigating through websites
- Excellent written and verbal communications
- Effective and professional communication with all levels of leadership, internally and externally
- Ability to work calmly and effectively under pressure
- Must have a true sense of job ownership and accountability
- Must be able to work collaboratively and seamlessly with all Dell and Oakwood personnel alike
- Must have 2+ years of recent work experience as an Administrative Assistant
- High School Graduate or GED equivalent required, some college preferred
6
Total Rewards Administrative Associate Resume Examples & Samples
- Administrative support for the VP, Global Total Rewards - duties include global calendaring, meeting coordination, complex domestic and international travel coordination, phone coverage, copying, filing, and faxing
- Operational support and invoice processing for the U.S. Health & Welfare benefit plans
- Assist in the compilation and distribution of Compensation Committee meeting presentation materials to the Legal department
- Administrative support for the U.S. 401k Plan – duties include scheduling committee meetings, printing and compiling committee meeting materials, and other administrative duties as they arise
- Assist with invoice and budget tracking
- Provide general office support being the primary liaison with FTT on equipment issues and with Facilities on relocation and other related matters
- Assist with logistics for strategic business planning and Town Hall meetings, which include catering
- High School Diploma required. Some college course work preferred
- At least 1-2 years of administrative experience in a professional environment
- Experience working with members of senior management and high-profile clients
- Experience in the finance industry preferred
- Proficient with Microsoft Office Applications (Outlook, Word, Excel, PowerPoint)
7
Administrative Associate Resume Examples & Samples
- Executive Calendar management
- Schedule and coordinate meetings with customers, employees and management
- Establish and maintain effective communication and coordination with internal staff and executive team
- Arrange travel
- File organization and maintenance
- Field phone calls and questions and redirect inquiries to appropriate parties
- Handle incoming and outgoing correspondence
- Perform a full range of administrative duties for executives, ex. maintaining excel spreadsheets, writing/typing notes and correspondence, preparing power point presentations
- Prepare and maintain expense reports
- Perform miscellaneous clerical duties such as ordering supplies, scanning, and filing
- Identify and implement ways to improve efficiency and organization
- Work with corporate divisions: Facilities, HR and IT to accommodate requests & resolve issues
- Assist in special projects as requested
- Previous Executive Assistant experience supporting senior level executives
- Advanced level of experience using Microsoft Excel, Microsoft Office & Powerpoint
- Excellent analytical skills and the ability to develop processes and methodologies
- Ability to creatively problem solve
- Strong organization and planning skills with attention to detail
- Ability to take initiative and work independently balanced with the ability to take direction and work as part of a team
- Demonstrated ability to use discretion and make sound judgments
- Develop and maintain positive working relationships with other team members within the department and throughout the organization
8
Time & Administrative Associate Resume Examples & Samples
- Utilize a network of partners including Payroll, Global HR Operations, Labor Relations, Compensation, Employee Relations, and internal Workforce Management teams to gather information to resolve Time and Admin concerns
- Assist Cast Members by providing various administrative labor services including documenting record cards, tracking and researching reprimands, FLSA, and processing letters of understanding
- A minimum of 3 days of availability including one weekend day (Saturday or Sunday)
- Demonstrated problem solving and troubleshooting skills
- Demonstrated computer proficiency with Word, Excel, and Outlook
- Ability to work/partner effectively with all levels of Cast
- Demonstrated proficiency with SAP and Workbrain
- Demonstrated knowledge and understand of Union Collective Bargaining Agreements
9
Reception / Administrative Associate Resume Examples & Samples
- High School Education or higher
- Knowledge of all Microsoft Office
- Professional manner at all times even under pressure
- Ability to multi-task effectively in a fast paced environment
- Must be detailed and have excellent organizational skills
10
Administrative Associate Resume Examples & Samples
- Assist in facilitating the work of all administrators in the Educational Outreach office
- Assist in creating assessment and evaluation tools, handbooks, worksheets, and all written materials pertaining to all Educational Outreach programs
- Provide administrative support for the Assistant Director in operation of Saturday programming
- Keep an up-to-date inventory of all supplies and instruments ordered
- Attend and record minutes of departmental meetings
- Coordinate MAP accompanists’ schedules
- Maintain student attendance records
- Organize and oversee CLIMB, including hiring of work-study students and academic schedule
- Process check requests, submit all work-study payroll, and maintain an accurate accounting of all office expenditures
- Update various databases and online forms
- Manage and train work-study office staff and approve timesheets
- Handle all internal and external calls, e-mails in departmental mailboxes, and in-person inquiries
- Schedule appointments, meetings, and travel itineraries
- Coordinate, prepare and distribute correspondence for Educational Outreach programs (e.g. office mailings, announcements, reminders, etc.)
- Coordinate and assist with room set-ups for office programs, concerts and classes
- Create and produce the concert/recital programs; edit and distribute all Educational Outreach related publications or materials as needed
- Other duties as assigned to support Educational Outreach programs
- Bachelor's degree, preferably in Music Education
- Experience in music education/performance
- Two to three years of administrative experience
- Detail-oriented with strong skills in organizing information
- Advanced computer skills, including Word and Excel
- Experience or strong interest in designing and editing publications
- Interest in the field of arts education and arts administration
- Strong knowledge of woodwind/brass/string instrument care
- Strong interpersonal, communication and clerical skills and the ability to speak effectively to supervisors, faculty, students, parents/guardians, and school administrators
- Interest in the artistic and educational development of children
- Experience working with Colleague or other higher education student database system helpful
- Experience using Drupal and Canvas LMS preferred
11
Administrative Associate Resume Examples & Samples
- Provide Executive-level support to high level client service personnel in maintaining organization and control over their practices, by standardizing efficiency including: assisting with time entry, expense repost, monthly client billing, monitoring account receivables
- Manage multiple engagements over the course of their lifecycles, including planning activities, pre-field work, wrap-up/exit, and through issuance. Representative tasks include
- Minimum of 4 years of related administrative experience
- Client service oriented (both internal and external)
- Outstanding proofreading ability
- Excellent skills in English grammar, spelling, and syntax
- Advanced knowledge of Microsoft Office Word, including skills in working with long-form documents, CSS and automation
- Adobe Acrobat Professional experience a plus
- Creative and persistent problem solver
- Strong interpersonal and decision-making skills
- Strong multi-tasking abilities
- Ability to handle sensitive situations and confidential information
- Capability to work in a fast paced environment and under pressure
- Ability to adapt to change in directions and priority
12
Scotiamcleod Administrative Associate Resume Examples & Samples
- Remaining up to date with all the regulatory rules and trading activities as it relates to client accounts
- Maintaining client files and information of the appropriate systems
- Issuing instructions for client withdrawals, deposits, swaps and transfers according to client or Advisor instructions
- Identifying opportunities to gather additional assets and/or increase revenue within the existing client base (i.e. referrals, consolidation of assets, insurance, etc?)
- Organizing client events, including lunch & learns, seminars, client appreciation
- Maintaining or co-ordinating electronic marketing
- Managing the approval process for all marketing and mass communication
- Reviewing and reducing all restricted accounts
- Tracking the Growth Bonus payments and follow up
- Building effective working relationships across the team and with various business line and corporate function contacts
- Maintaining a high level of customer service
- Actively participating and contributing to touch bases and team meetings
13
Administrative Associate Resume Examples & Samples
- Manages multiple client-related projects over complete lifecycle: from planning activities, pre-field work, wrap-up/exit, review cycle, through report issuance. Representative tasks include
- High School Diploma/GED required; College coursework/degree preferred
- Minimum of 3 years of experience in an administrative role is required
- Client service-oriented (both internal and external)
- Advanced knowledge of Microsoft Office Word, including skills in working with long-form documents, CSS, and automation
- Visio and Adobe Acrobat Professional experience a plus
- Attention to detail, logic, and accuracy
- Capability to work in a fast-paced environment and under pressure
14
Administrative Associate Resume Examples & Samples
- Coordinate and schedule tour requests
- Assist in the preparation of marketing materials/presentations (internal and external)
- Prepares and submits expense reports
- Gathers data (feedback, offers, tours and web stats) and preps client reports
- Prepares content, recipient lists and schedules email blasts
- Compile email blast reports and contact recipients not reached
- Receives and logs Confidentiality Reports
- Creates Invoices and Transaction Memos on listings
- Formats marketing and presentation materials for external communication
- Assists with compilation and creation of marketing materials (OM’s, setups, etc)
- BOV and OM assemblage
- Posts properties to external website
- Special projects- specialized target call lists, comp reports, market data
- Bachelor’s degree or high school diploma and equivalent real estate experience
- Very strong presentation skills
- Minimum of 3 years administrative experience
- Basic knowledge of real estate
- Must be highly proficient in Microsoft Office Suite and Adobe CS5 (specifically InDesign, Illustrator and Photoshop)
- Proficient in Adobe, Adobe Forms, ACT and Salesforce
- Skilled in desktop publishing and graphics
- Strong organizational and multi-tasking skills; detail oriented
15
Administrative Associate Resume Examples & Samples
- Collaborate on daily, weekly, monthly quarterly and yearly target setting
- Compile data and information results linked to targets on a regular basis
- Communicate on a weekly basis sales results to the different Client Care teams
- Provide sales tools and reports by synthesizing the information received from various Marketing groups
- Participate to the different training sessions to evaluate sales results
- Provide first level support to customer support teams on sales results
- Act as an intermediary between users and the various internal and external groups on sales results
- Perform ongoing review of all data files to ensure that all information’s presented are functional, consistent and accurate
- Perform translation of reports and documents from French to English or vice versa
- Diploma of collegial studies in administration or equivalent work experience
- Word, Excel advance, Power Point advance
- English and in French advanced level
16
Administrative Associate Resume Examples & Samples
- Ensure a high level of client service by
- Reviewing the portfolio to ensure it meets the current or updated risk profile and aligns with applicable investment program
- Entering client trades as directed by client or Advisor
- Following up with clients on missing documentation required as per the industry regulatory requirements
- Checking daily trades and all system entries in accounts for timelines and accuracy
- Responding to client inquiries in a timely, responsive manner
- Ensuring all client interaction is accurately documented
- Supporting the growth of the Advisor by
- Assisting in idea generation
- Providing recommendations for improvement to business processes, additional value to clients, and utilization of our Team of Experts
- Proficient in English and Spanish (verbal and written)
17
Administrative Associate Resume Examples & Samples
- Process client applications and transfers in a timely manner
- Maintain complete client files and ensure documentation in good order
- Proven ability to deliver a high level of client service
- Ability to work in a fast-paced, dynamic environment
18
Administrative Associate Resume Examples & Samples
- Supporting advisor in the regular review of clients portfolios to identify client needs for Team of
- Building effective working relationships across the team and with various business line and
- Actively sharing knowledge and experience to enhance the development of all team members
- Takes direction from advisor(s) on client trading activity
19
Administrative Associate Resume Examples & Samples
- Required: Bachelor's degree in Business Administration, Finance, Management, Accounting, Public Health, or Health Administration or four years of relevant work experience in a business administration/business management setting can be substituted in lieu of a degree
- Preferred: Master's degree in Business Administration or Finance
- Required: Five years of responsible administrative experience with at least two years of experience in a responsible supervisory/managerial position with a Bachelor's degree or nine years of relevant work experience in a business administration/business management setting with at least two years of experience in a responsible supervisory/managerial position without a degree
20
Administrative Associate Resume Examples & Samples
- High school diploma or an equivalent combination of education and experience
- Excellent computer skills with working knowledge of all applications in Microsoft Office, database expertise, and e-mail and network applications
- Ability to effectively communicate and work with others to achieve results, as well as independently; and
- Good citizenship and the ability to work well with colleagues
- Experience working in a higher education environment
- Experience with eVA
- Experience processing travel authorizations and reimbursements for an organization
- Excellent communication, analytical, strategic thinking and organizational skills; and
21
Administrative Associate Resume Examples & Samples
- Prior work experience in academic health care setting
- Prior experience with Stanford on-line ordering and financial reporting systems
- Experience in or willing to learn Adobe Photoshop Illustrator desired but not essential
- High school diploma and three years of administrative experience, or combination of education and relevant experience
- Proficient computer skills with proficiency in desktop applications (i.e., Word, Excel, PowerPoint, EndNote)
- Team player with sensitivity and mature judgment to accommodate the many diverse administrative needs associated with the job
- Ability to work independently, prioritize and multi-task
- Ability to handle highly confidential material and provide a highly professional, courteous and efficient point of contact
- Must be able to work in a fast-paced environment
22
Administrative Associate Resume Examples & Samples
- Greet visitors and route them to appropriate individuals, answer phones, and serve as a resource on unit procedures and general inquiries
- Track facility and/or office equipment, such as keys, vehicles, and projectors, via logs, and schedule repairs as needed
- Review invoices for accuracy, and initiate purchase requisitions
- Arrange meetings and assist with routine conferences including scheduling rooms, managing equipment, ordering meals and assembling materials
- Create and maintain files and filing systems
- Setup office spaces and/or support coordination of basic office moves
- May provide guidance to temporary and student employees on routine matters
23
Administrative Associate Resume Examples & Samples
- Demonstrated administrative experience that includes advanced computer skills and demonstrated experience with office software and email applications
- Excellent verbal and written communication skills, with a diverse range of people
- Excellent planning and organizational skills
- Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact
- Ability to multi-task, adapt to changing priorities and meet deadlines
24
Administrative Associate Resume Examples & Samples
- Experience working in a finance organization, preferably with a working knowledge of the tasks associated with financial statement preparation and audit coordination
- Attention to detail, accuracy, and the ability to prioritize multiple tasks to meet deadlines and to appropriately manage time-sensitive issues
- Ability to adapt to change and reprioritize quickly
- Demonstrated tact, diplomacy, sound judgment, and sensitivity in handling of confidential information
- Ability to identify, implement, and socialize administrative best practices, leveraging current technology to create efficiencies and to streamline routine tasks
- Strong team-oriented approach to managing work
- Demonstrated ability to modify communication style to best meet needs of individual team members
25
Administrative Associate Resume Examples & Samples
- Ability to work independently and to coordinate multiple assignments with fluctuating priorities
- Agile and quick learner who can adapt easily to Stanford specific software and clinically related software
- Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines
26
Administrative Associate Resume Examples & Samples
- Demonstrated ability to prioritize own work and multi-task
- Demonstrated excellent organizational skills
- Demonstrated ability to take initiative and ownership of projects
- Ability to communicate clearly, articulately, and effectively; strong writing skills required
- Ability to plan ahead, anticipate issues, and proactively solve problems
- Demonstrated experience working independently and as part of a team
- Relevant subject matter knowledge
- Technical savvy: Solid knowledge of Office software (PC and Mac versions), and ability to adapt to new systems and web application
- Service-oriented mentality: Highly responsive to inquiries, with ability to do research (if needed) to provide answers; a friendly nature with a good sense of humor
- Ability to focus on tasks at hand despite interruptions
- Able to work in highly collaborative environment
27
Administrative Associate Resume Examples & Samples
- Ability to work well with Stanford colleagues and clients and with external organizations
- Proven success in follow-through and project completion
- Ability to work in a team environment, as well as with minimum supervision
- Knowledge of SU policies, general research administration policies and willingness to learn complex NIH and NSF rules for grant submissions, renewals and annual reports
- Ability to prioritize, multi-task, use good judgment and be sensitive to confidential information
- Demonstrated experience with office software and email applications including Word, Excel, Oracle, (iOU, iProcurement, iJournals, Pcards, Tcards) FFIT, and other various Stanford computer applications is preferred
- High energy, problem solving skills and sense of humor is preferred
28
Administrative Associate Resume Examples & Samples
- Provide a variety of administrative support activities for the Dean’s Office, including the Associate Dean for Community Programs
- Maintain electronic calendar for Associate Dean; arrange meetings, facilities and services; coordinate distribution of information for meetings; anticipate and prepare required materials and attend meetings to record and report on proceedings
- Assist in grant preparation when needed, including preparation of all forms (PHS 398, IRB, etc.), review budget justifications, route and maintain proper records of all grants processed through the Deans’ Office, and answer inquiries and provide information and follow-up regarding programmatic issues related to grants and contracts
- Draft confidential correspondence in accordance with established guidelines and distribute items appropriately
- Prepare all necessary travel documentation for Associate Dean and visiting faculty, students, speakers and presenters
- Prepare minutes, agendas, reports and correspondence with all supporting documentation
- Under general supervision, coordinate the planning and arrangement of service learning courses, meetings, seminars, workshops, annual conferences and retreats including scheduling rooms, catering and audiovisual service
- Investigate, evaluate and resolve typical administrative/operational problems or situations impacting college staff and faculty
- Answer inquiries and provide information involving knowledge and interpretation of college and University policy, procedure and operations
- Prioritize and establish a filing system and file documents and correspondence in a timely manner
- Perform, compile and summarize Internet and database searches following supervisor’s general direction
- Prepare Pcard paperwork, purchase orders, travel reimbursements, and other financial forms
- Maintain office equipment and order office supplies when necessary
- Assemble, research and summarize information from various resources; compile data or calculate simple statistics to prepare special or recurring reports for supervisor or other work unit members
- Interact with faculty, staff, students, alumni, visitors or outside agencies to relay information on policies, procedures or unit activities
- Proficiency with word processing, spreadsheet and database software (Microsoft Word, Excel, PowerPoint, Outlook)
- Bilingual (English/Spanish)
- Experience with UA policies and UAccess on-line systems
- Demonstrated experience providing high level administrative and customer support
- Strong problem-solving and analytical skills sufficient to identify problems and needs, research issues, and come up with innovative solutions
- Experience working with undergraduate and graduate students
- Ability to promote a team environment and nurture an environment of professionalism, accountability, collegiality, respect and quality in department operations
29
Administrative Associate Resume Examples & Samples
- Work closely with the CFA Development staff and in particular with the Director of Development to complete assigned tasks, meet deadlines, and implement personal goals as well as the goals of the entire office
- Responsible for communicating University/College of Fine Arts procedures to students, administrators, and donors
- Maintain an approachable and professional demeanor with donors and internal staff
- Coordinate with Director to help oversee the operations, requirements, policies and procedures of the Development Office in the College of Fine Arts
- Ability to manage time effectively and function as an independent staff member when needed
- Run acknowledgment letters for gifts
- Get signatures and mail
30
Administrative Associate Resume Examples & Samples
- Maintain accurate inventory of supplies for Residential Weeks, IHeLp Retreats, Coaching Training and other Center events. Responsible for ordering, purchasing, and tracking supplies for events including use of the department Purchasing Card, detailed record keeping, and regular interaction with the Business Office to reconcile accounts. Responsible for organizing and upkeep of Event’s supply closet and off-site storage unit
- Prepare Continuing Medical Education (CME) Proposals and Reports for ACCME accreditation and other professional CE accreditation for Center educational events. This includes the collection and organization of faculty documentation and CME forms, taking into account the proposed due dates
- Coordinate and manage transfer of event supplies from Center office and off-site storage unit to event location using approved moving vendor. Liaison with moving vendor to schedule and confirm move dates and accompany and supervise movers during each event move
- Assist with development and planning of Center events and conference agendas. This includes regular correspondence with faculty regarding travel arrangements, event details, collection and storage of electronic presentations and handouts, and the processing of faculty honoraria. This may include editing electronic documents
- Update and maintain event details in Center webpod for educational events and collaborate with the Senior Program Coordinator and web team to ensure accuracy and functionality of educational event website and registration pages
- Attend various local off-site events to provide administrative support regarding session details and logistics, including set-up and tear down of audio/visual equipment and session supplies, and electronic presentations. May also include assisting faculty and presenters with hands-on activities
- Assist with transportation of event participants to off-site activities in UA issued, 15 seat passenger vans
- Create, edit, and lay-out email newsletters and social media content for the Center’s alumni outreach efforts, working to build up a community of integrative healthcare practitioners. Marketing and outreach for alumni events and opportunities
- Assist the Marketing department (and other Center staff) in the creation, promotion, and presentation of alumni-specific events, particularly at the annual Nutrition & Health Conference. This may require occasional out-of-town travel
- Prioritize demanding workload to meet work unit operations
- Establish an effective alumni communication network, maintaining an accurate contact information database and facilitating communication among alumni and between alumni and other organizations
- Interact and maintain positive and professional liaison with staff, faculty, fellows, or the public to promote the Center’s objectives
- Monitor, track, and schedule room reservations for conference rooms within the area using Microsoft Outlook Calendar
- Prepare online financial requests to pay non-employees for one-time events and submit travel reimbursements for employees
- Organize and/or prepare departmental administrative and financial reports; analyze, summarize and interpret information; recommend action to be taken
- Assist all faculty and staff with general clerical needs
- Run Center related errands
- Participate in meetings and conferences pertinent to area of responsibility and AzCIM
- Proficient with Microsoft Word, Excel, PowerPoint, Outlook, and web based software
- Information technology skills, troubleshooting basic computer problems (must have basic knowledge from experience of how to operate both Mac and Windows OS)
- Available to travel to off-site locations in the Tucson metro area which would include during the evening and occasional weekends
- Must possess a valid Arizona driver’s license at the time of hire
- Must possess and maintain an acceptable driving record, (necessary expectation during the course of employment for this position)
- Experience in event planning
- Inventory control experience
31
Administrative Associate Resume Examples & Samples
- Manage CBS website content including updating and refining. Support on social media and technical web and interface issues utilizing applications
- Supervise, monitor and coordinate student office employee(s) and other temporary staff when required to meet deadlines for unscheduled projects
- Responsible for the development of plans and mechanisms for communicating and dispersing information on policies, procedures, events, and other important activities in which CBS plays a pivotal role
- Ongoing responsibility for development and management of master filing system for CBS unit including folder and file structure of data (including data files, scanned documents, and printed files). The repository may be on an in-house managed server or using the University’s service of Box software. Also responsible for a systematic process for file retention and disposal following all University and state guidelines
- Manage project software application to record and calendar annual due dates and significant assignments and projects. Coordinate with CBS team members with tracking and follow-up on critical dates and recording information as required
- Responsible for coordinating the implementation of Docuware, a scanning software system now provided by the University. This includes collaborating with the Director on the transition from in-house scanning to the new software and insuring the needs for document retrieval are addressed. Also responsible for coordinating and communicating information on this initiative to all team members as well as recording and documenting decisions and procedures. Ongoing responsibility
- Responsible for the CALS monthly business officer meetings and other scheduled meetings. Duties include scheduling, agenda, meeting notification, distribution of handouts and presentation materials, and media coordination
- Create and manage communications, email lists, and College contact list
- Serve as liaison to faculty, staff, students, alumni, stakeholders, outside agencies, and the public to respond to questions and provide information and support
- Organize and/or initiate departmental administrative or financial reports
- Prepare and assist in development of presentations
- Provide financial support to CBS Team including reconciliation of departmental accounts and PCard transactions along with initiation of Travel Authorizations and reimbursement, Disbursement Vouchers, and other UA forms
- Authorize and approve expenditures for administrative and operational needs including purchase of equipment requiring higher level signatures
- Responsible for the coordination of operations for the CBS office and team members including workload prioritization to meet the needs of the team
- Investigate, evaluate and resolves administrative operational problems or situations which impact the CBS Team. Also evaluates and recommends operational changes to insure effectiveness and improve efficiency
- Planning, scheduling, and coordinating conferences; managing calendars; composing confidential correspondence; and coordinating travel
- Coordination with Facilities Management on all issues pertaining to building key issuance, maintenance and special work requests
- Manage equipment disposal process with Surplus Property
- Participate in meetings and conferences pertinent to area of responsibility
- Responsible for processing donations and contributions in collaboration with CALS Development Office
- Experience and competency in Microsoft Office Suite software including skill in Excel, Word, and Power Point
- Experience and competency in web content management
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Administrative Associate Resume Examples & Samples
- Provide professional, effective top notch customer service with all interactions
- Understand importance of and maintain confidentiality
- Reconcile UA credit cards
- Reconcile UA and UA Foundation (UAF) accounts for COH Dean’s Office units
- Reconcile payroll for Dean’s Office units
- Initiate Raiser’s Edge (RE) gift batching for the majority of the COH units
- Work closely with COH Associate Director of Development with processing of gifts
- Create monthly financial reports for management
- Initiate expense paperwork such as check requests, travel expense reimbursement requests, accounts payable transactions, interdepartmental billing forms, etc
- Occasionally, advise department heads, faculty, and staff on UA and UAF financial policies and procedures
- Keep informed of institutional and external policies and procedures that are relevant to performance of job duties and the operation of the business office
- Serve as Building Manager for the Modern Languages Building
- Point of contact for facilities related issues
- Contact for key and Key Desk issues
- Assist with HR related duties that might include: onboarding new employees, approving I-9 documents, administering E-Verify, arranging orientation sessions, Leave Coordinator for COH, drafting job postings, drafting offer letters, initiating hiring transactions, etc
- Occasionally provide backup department approver support for COH units on miscellaneous UAccess Employee transactions
- Assist with solving problems and recommending business process improvements
- Experience with UAccess Financial and reporting systems such as: UAccess Financials, UAccess Analytics, Budget System, UAFDN.org, Raiser’s Edge
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Administrative Associate Resume Examples & Samples
- Provide administrative support to the Director including drafting, proofing and organizing confidential correspondence, memos, letters, meeting agendas and minutes, hiring documentation, manuals, and reports including program accreditation reports
- Coordinate appointments and manage the Director’s calendar including setting up meetings with multiple participants, scheduling meeting times and locations, and conducting effective communication with respect to meeting management
- Coordinate Director’s travel and School Events including GradExpo, Design Excellence, guest lectures, and faculty candidate interview schedules
- Serve as a key resource for information about the Director’s Office, the School, the College, and the University of Arizona. Interact with other departments in the College and the University
- Manage the front receiving desk including greeting and directing visitors, answering incoming calls, coordinating mail services, ordering and managing supplies, managing office equipment, and ensuring that the entrance to the office is well organized and professional in appearance
- Manage document storage and retrieval both electronically and in hard copy
- Coordinate with the CAPLA business office on business affairs for the School including payroll processing and review, personnel matters, travel reimbursements, purchases, accounts payable and receivable, and coordination of departmental accounts reconciliation in accordance with UA and funding authority policies and procedures
- Oversee the course management processes for the School including the submission of schedule of classes, new class initiation, and course catalogue changes
- Support website maintenance, review and revise web site information to ensure accuracy and professional written and graphic appearance
- Assist the CAPLA Marketing Coordinator in the development of all external communications: social media, newsletters, advertising, and promotional materials (brochures, newsletters, ads, displays, website, press releases, etc.) for the School of Landscape Architecture and Planning and its programs
- Collect and compile records, analyze, and summarize information in coordinator with the School Assessment Coordinator on: programs, courses, student data and affairs, alumni, special events, faculty accomplishments, community outreach, and other information
- Conduct internet research for program advancement
- Participate in student recurring with the Director, Graduate Coordinator, faculty, and staff
- Serve as the School’s administrative liaison to UAVitae
- Hire and oversee work-study students for program support
- Previous administrative support experience
- Experience with reception and front desk responsibilities
- Office experience at the University of Arizona or other university/educational environment
- Experience with University of Arizona systems including UAccess Student, UAccess Employee, UAccess Analytics, Financials, and University of Arizona Foundation Raiser’s Edge
- Experience working in a professional office environment and a demonstrated ability to prioritize tasks and responding positively to unanticipated changes while exhibiting follow through and flexibility under demanding circumstances. This involves the ability to work proactively and constructively to identify, define and solve problems
- Evidence of excellent initiative, organizational and time management skills
- Evidence of excellent interpersonal skills, including professional vocabulary, tact, discretion, good judgment. Skill in developing and maintaining good working relationships
- Demonstrated ability to acquire new technology skills
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Administrative Associate Resume Examples & Samples
- Proactively manage Officers’ calendars; i.e., prioritize meetings, provide ample time to review meeting materials, and advise of any cancellations or rescheduling
- Schedule and organize complex activities such as meetings, travel, conferences and department activities. When scheduling meetings the individual will be responsible for coordinating and scheduling meeting times and locations, notifying and confirming attendees, compiling meeting materials, and preparing, distributing and maintaining minutes as needed
- Organize and prioritize large volumes of confidential information and internal/external calls
- Prepare memos and create presentations. Occasionally required to write materials based on outline input from Officers and other executives. Assist in preparing and submitting materials for internal and external meetings
- Perform administrative duties such as answering phones, taking messages, mailings, faxing, photocopying, planning meetings, ordering office supplies
- Process and review expense reports in a timely manner
- Receive and direct visitors and clients as needed
- Accessibility and support during non-business hours such as evenings and weekends required as needed
- Responsibilities also include the following: 1) adhering to and complying with all applicable, federal and state laws, regulations and guidance, including those related to Anti-Money Laundering (i.e. Bank Secrecy Act, USA PATRIOT Act, etc.), 2) adhering to Bank policies and procedures, 3) completing required training, 4) identifying and reporting potential suspicious activity to the BSA/AML Officer, and 5) knowing and verifying the identity of any customer(s) that enters into a relationship with the Bank
- Two or more years of experience in an administrative role
- Highly proficient with Windows, Microsoft Office Suite (i.e., Word, Excel and PowerPoint)
- Ability to take meetings notes, transcribe from those notes and distribute to meeting attendees
- Ability to effectively prioritize daily/project work
- Excellent organization and follow-up skills
- Ability to work effectively in a fast paced environment and handle the stress of meeting stringent timelines/deadlines
- Strong attention to detail a must
- Excellent verbal and written communication skills; must be able to communicate effectively, professionally and with tact with all levels of personnel whether in person, on the phone or via email
- Quick learner and ability to manage multiple priorities
- BA degree required
35
Administrative Associate Resume Examples & Samples
- Proven independence, with flexibility and good judgment
- Knowledge of Stanford University policies, procedures and organizational structure are desired
- Excellent interpersonal skill is required
- Must be able to set priorities, coordinate multiple assignments, and work independently with minimal supervision
- Must also be able to work well as part of the administrative support team
- Knowledge of standard computer programs (Word, Excel) is required
36
Administrative Associate Resume Examples & Samples
- Uphold legal responsibilities as an Acceptance Agent, i.e., verifying that the passport applicant who personally appears and the identification and citizenship evidence presented (as documented) are one-in-the-same; that the applicant took the oath and signed the application – all as personally witnessed by the Acceptance Agent
- Provide the full range of service options to all Passport customers in a courteous and professional manner
- Meet customer demand and provide quality passport service
- Oversee every aspect of the process, including the disposition of execution fees, ensuring there is no appearance of any impropriety, either real or perceived
- Collect only those fees authorized by the U.S. DOS
- Display passport fee schedule easily seen by Agent and customer
- Ensure that all types of current passport applications and forms are always available
- Ensure that the current version of the Passport Agent’s Reference Guide (PARG) is available to all Acceptance Agents and that its guidance is followed
- Ensure newsletters and notices (electronic and/or hardcopy) are shared in a timely manner with all Acceptance Agents
- Designate a secure area for passport transmittals and applications awaiting daily shipment to the lockbox, ensuring separation of Routine and Expedited applications. Transmittal copies must be maintained for one year
- Only release passport application information to the customer and to Passport Services, and do not retain copies of executed applications or other personal forms or personal documents of customers
- Refer any requests from law enforcement officials for passport application information directly to the Regional Customer Service Manager to ensure that the Privacy Act is not violated
- Provide incoming UAP callers and visitors with basic information concerning the scope of UAP Services
- Interpret and explain established guidance, policies, and procedures to assist passport applicants
- Screen identity and citizenship documents to properly execute passport applications
- Submit passport applications to DOS
- Accurately prepare and submit UAP revenue for deposit
- Maintain daily, monthly, and yearly data to account for total number of passport applications accepted, photos taken, revenue, and identity cards issued
- Maintain inventory to support UAP operations
- Photograph passport applicants to meet established DOS passport photograph standards
- Issue the International Student Identity Card (ISIC), International Teacher Identity Card (ITIC), and the International Youth Travel Card (IYTC)
- Increase sales growth and market UAP to University of Arizona and Tucson community
- Train incumbent Passport Acceptance Agents to an acute degree of detail so that they are able to pass a test administered by DOS and demonstrate an ability to sustain daily UAP operations
- Maintain PCI compliance for credit card acceptance
- Other duties as assigned by Executive Director
- Must be age 18 or over
- Be free of any Federal or State felony conviction within the last 5 years
- Be free of any Federal or State felony conviction related to breach of trust or moral turpitude, i.e., embezzlement, document fraud, drug offense, or dishonesty in carrying out a responsibility involving public trust
- Not presently be on parole or probation relating to any Federal or State conviction
- Not participate in any relationship with another source nor delivering another service that could be perceived as a conflict-of-interest
- Ability to work with a diverse group of people
- Strong customer service and communication skills, both oral and written
- One year of experience as passport acceptance agent OR experience as Facility Manager at another acceptance facility
- Working knowledge of Microsoft Office (Word, Excel, Access, Outlook) and the world wide web
- Working knowledge of UA policies and procedures
- Proven ability to set priorities and manage multiple tasks, with a strong emphasis on attention to detail
37
Administrative Associate Resume Examples & Samples
- Knowledge of health, fitness and/or wellness through coursework, workshops and/or certifications
- Knowledge of Stanford Oracle Financials, Cybersource and P-Card transaction processing
- Knowledge of Adobe InDesign desktop publishing software, or experience with similar desktop publishing software and a willingness to learn Adobe InDesign
38
Administrative Associate Resume Examples & Samples
- Lead by setting the tone and culture of the administrative core of the Division, including fostering an environment of teamwork and supportive collaboration among all administrative staff supporting the physicians and other providers
- Supervise, monitor or coordinate the activity of subordinates
- Coordinate business affairs, personnel matters and may interpret policies and procedures
- Investigate, evaluate and resolve typical administrative/operational problems or situations impacting the staff/faculty work unit
- Serve as liaison to faculty, staff, students, alumni, patients, outside agencies and the public concerning information or complaints
- Coordinate general administrative functions to include monitoring budgets, personnel matters, and informing management of irregularities and taking corrective action. Supervise division level administrative staff
- Assessment of administrative staff skill levels and development of career development plans for administrators that further the goals of the division to achieve a high level of professional support and independence within the Division of Cardiovascular Medicine
- Set standards and conduct training so that administrative staff consistently and accurately prepare and track reimbursements and purchases for faculty members
- Approve/authorize expenditures or actions for administrative and operational needs
- Evaluate and recommend operational changes to work unit to ensure effectiveness and compliance with University policies and regulations
- Compose confidential correspondence on own initiative or under the directive of the supervisor
- Process and coordinate scheduling and time off requests for cardiology faculty and staff. Compile time reporting information for payroll purposes and submit to the business office
- Arrange divisional meetings, distribution of divisional communications
- Provide training and support for administrative staff to ensure timely and accurate coordination and compilation of annual faculty evaluations and bibliographies
- Coordinate 4th year medical student cardiology and CCU rotations
- Assist in hiring processes such as development of itineraries, coordination of lodging, meeting coordination and onboarding processes
- Mentor administrative staff in preparation and coordination of Promotion and Tenure dossiers for Faculty
- Supervise divisional policies and schedule for answering and screening phone calls; ensure that all staff are able to coordinate information according to patient needs while following HIPAA regulations
- Set divisional standards for filing of documents, maintenance of academic and corporate files, including photocopying and scanning duties
- Assist with the re-credentialing process for caregiver staff
- Set divisional standards for maintenance of CME credit logs for faculty
- Prioritization of staff workloads to meet work unit operations
- Preparation of agendas, recording and maintaining meeting minutes
- Certificate in Secretarial Science or a minimum of four years directly related experience
- Previous experience in the medical or healthcare system
- Prior management experience
- Understanding of hospital and clinic functions, policies and procedures
- Excellent computer skills with experience in Microsoft Office Suite and data management
- Experience and skill in organization and establishing priorities
- Evidence of particularly strong and effective communication skills
- Strong data mining, problem solving and decision-making skills
39
Administrative Associate Resume Examples & Samples
- Administration, coordination and supervision of the graduate fellowship programs
- Assist the Fellowship Program Director with launching new ACGME fellowships and prepare packets required to apply for and open new fellowships
- Provide administrative support to the Fellowship Program Director including scheduling of meetings, organize and/or prepare departmental administrative reports, track program expenses; coordinate distribution/collection of fellow evaluations, maintain personnel files, analyze, summarize and interpret information; recommend action to be taken
- Assist with writing and development of all fellowship required documentation, including preparation of accreditation materials, development of rotation goals and objectives and management of rewriting program materials in compliance with ACGME regulations and regulatory changes
- Work collaboratively with other fellowship administrative staff to ensure work unit operations are compliant with deadlines
- Compile fellowship performance metrics and assist with regular objective and data-driven program review
- Provide professional administrative support for cardiovascular medicine fellows
- Lead fellowship recruitment, orientation and graduation and coordinate arrangements for fellowship interviews
- Arrange travel for all fellows attending professional meetings or courses
- Maintain interest in career development within graduate professional education, including attendance at professional development events coordinated by the ACGME or Cardiology Specialty Societies
- Independent evaluation and collaborative development of training activities and professional milestones for cardiology fellows in conjunction with other administrative staff, fellowship director, faculty and fellows
- Compile necessary documentation for site visits, programmatic reviews, and regulatory milestones
- Provide faculty administrative support, commensurate with divisional standards, and backup other administrative staff as required
- Perform a variety of administrative and/or secretarial support activities such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position
- Prepare or direct preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function
- Research, summarize and analyze information; calculate statistics and compile data to prepare special and recurring reports containing specialized or sensitive information following general direction; select relevant information from a variety of sources
- Type or word process correspondence, reports or other documents from rough draft or dictaphone tapes; correct grammar, spelling and punctuation errors; edit wording without changing intended message
- Compose confidential correspondence on own initiative
- Maintain calendar(s) for assigned faculty, prioritize and arrange meetings, conferences and appointments, make necessary travel reservations and itineraries; process expense reimbursements, determine and prepare background materials needed
- Experience with New Innovations
- Experience with graduate medical education programs
40
Administrative Associate Resume Examples & Samples
- Database management
- Complying with all cash receipts guidelines and ensuring office adherence to guidelines
- Ensuring that all cash, checks, credit cards, and copies of these items are handled in a secure fashion following PCI Compliance rules
- Basic accounting
- Proactively communicating cash receipts procedures to other staff in the office through email
- Creating and updating spreadsheets
- Creating batch headers
- Monitoring office compliance with cash receipts guidelines and business standards and escalating questions or concerns as appropriate
- Preparing and maintaining accurate and organized computer and paper files
- Supporting events and programs
- Interacting with local and affiliate staff, volunteers and donors
- Effectively utilizing e-1 system as appropriate for position. Consistently utilizing accurate coding. Researching income and payment status within e-1 and WIA as necessary
- Ensuring that records are retained securely and/or disposed of in accordance to AHA policies
- Must have at least 1 to 3 years of experience related experience in clerical accounting and administrative support
- Non-profit experience preferred
- Advanced skills in all MS Office software applications including Word, Excel, and Outlook
- Knowledge and experience in accounting software
- Must have the ability to lift at least 20 lbs from the ground to waist level with or without reasonable accommodation
- Experience with SharePoint and WIA preferred
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Administrative Associate Resume Examples & Samples
- Strong computer skills, proficiency with Microsoft Word, Excel, Outlook, Power Point and database tools
- Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other office correspondence
- Ability to work general office equipment such as copiers, fax machines, phone systems, etc
- Independent, self-motivated worker
- Ability to interact with local and affiliate staff, volunteers and donors
- Ability to prioritize work and multi-task to meet deadlines in a fast-paced work environment
- Willingness to support processes related to fundraising events such as recording and depositing donations, soliciting and gathering donated items and assisting with event logistics as needed
- 1+ years experience in an office setting as an administrative assistant or in a similar role
42
Administrative Associate Resume Examples & Samples
- At least 2 years of experience in an office setting as an administrative assistant or similar role
- Strong Microsoft Publisher experience-ability to create and edit event collateral
- Ability to interact with all levels of business professionals
43
Administrative Associate Resume Examples & Samples
- 5+ years of advanced administrative experience
- Ability to work with minimal supervision, exercising independent judgment and confidentiality with a professional demeanor
- Strong computer skills with proficiency in Outlook, Microsoft Office (Word, PowerPoint and Excel)
- Flexible, diplomatic, maintains discretion in handling confidential and sensitive information
- Extremely detail oriented with a high level of efficiency in scheduling and overseeing work flow
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Administrative Associate Resume Examples & Samples
- Receive, open, count, date stamp and sort all incoming correspondence
- Scan and attach all incoming correspondence (mail & fax) into case management system
- Perform advanced searches to locate existing files in case management system
- Receive and log all incoming revenue checks
- Maintain accurate and timely spreadsheets of Production and Inventory Volumes
- Answer and route incoming phone calls in a polite and professional manner
- Facilitate the handling of callers' request for information
- Route calls to other staff members; take and deliver accurate and complete messages as appropriate. Screen calls and initiate resolution of questions/issues without consultation with others
- Assist staff and/or the management team with case investigation, research or development as needed
- File Maintenance/Archiving
- Work Shift 8am-5pm Monday-Friday
- Experience with Excel including data entry, sorting, creating/modifying spreadsheets
- Experience with Word including data entry and documentation creation
- Experience with Outlook including email communications and Calendar
- 1+ year of experience within an Operations Support role (i.e. previous Administrative background involved with performing Administrative duties on a day-to-day basis)
- Effective team player with strong work ethic
45
Administrative Associate Resume Examples & Samples
- Responsibilities may include assisting with documenting standard operating procedures (SOPs) and method of procedures (MOPs) to support department operations
- Assist in the development of performance metrics (performance trends) and reports (accomplishments, highlights)
- Support the organization in identifying improvement opportunities with focus on quality, cost savings and customer satisfaction
- Apply business process improvement practices to re-engineer methodologies and principles in an effort to gain performance and resource efficiencies
- Strong communication and time management skills
- Continuously demonstrated expertise in team management implementation of conflict resolution with the ability to work in a fast-paced environment and drive task completion to meet customer requested due dates
- Excellent organization skills and ability to prioritize multiple work activities to ensure on-time completion of tasks
- Results-oriented with the ability to act independently in performing job duties/responsibilities
- Continuously assess, develop and implement process, procedures and leading practices to improve operational efficiencies
- Proficiency in the use of MS Office product suite (PowerPoint, Excel, Word, SharePoint)
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Administrative Associate Resume Examples & Samples
- Performs a variety of general tasks in the various Operations area of our Corporate office
- Supports proposal efforts as assigned
- Works on assignments of semi-routine nature
- Assist in various functional staff operations
- Assist with activities involved in the drafting, editing, and formatting of various deliverables
- Conducts other administrative tasks as needed
- Support front desk on a rotation basis
- Ability to use sound and discrete judgement while working with data
- Ability to maintain data accuracy and support tight timelines and deliverables
- Customer service focus toward all employees and respond to inquiries from all levels of the organization
- High energy and willingness to do what is needed to get the job done
- Maintain professional demeanor at all times
- Attention to detail and ensuring accuracy of all data
- Strong writing experience
- Ability to work collaboratively with staff to produce quality documents for delivery to a variety of clients
- Experience with MS Word, Excel, and PowerPoint
- Ability to perform in a dynamic client environment
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Administrative Associate Resume Examples & Samples
- Strong written and oral communication skills, including editing documents
- Expert at Microsoft Office Suite
- 2+ years of experience directly supporting executives
- Bachelor’s Degree in writing/communications, healthcare administration, or other relevant field
- Stanford University experience
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Administrative Associate Resume Examples & Samples
- Provides administrative support, including word-processing, generation of presentations/proposals general correspondence, and spreadsheet reports
- Provides general office support, including switchboard relief as required, filing and file maintenance, upkeep of high traffic areas (copier room, lunch room, meeting rooms)
- Responsible for scheduling and maintaining calendar bookings; organizes, prioritizes, and facilitates meeting bookings; prepares meeting rooms, including arranging for lunch and any additional requirements as necessary
- Create, coordinate and distribute meeting minutes and meeting agendas
- Coordinate travel arrangements for the Store Development team
- Arrange for, receive and distribute supplies, mail, faxes, couriers and deliveries
- Code and process expense accounts and all outside invoices for payment. Liaise with the accounting department as needed
- Assist with financial and ad hoc reporting
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Administrative Associate Resume Examples & Samples
- Building manager for SILLC departments including: building access, key desk authorized signer, conference room scheduling, manage SILLC copier/printer needs, coordination of office moves, and facilities concerns
- Act as the SILLC Business Team liaison with: College of Humanities Tech Support, College of Humanities External Relations, and UA Facilities Management
- Coordinate special events sponsored by departments and programs within SILLC including, but not limited to, department lectures, visiting lecturers, film series events, and symposiums
- Act as the purchasing agent for departments and programs within SILLC
- Provide timely support in regards to process of reimbursements, payment of invoices and honorariums, creation of requisitions, and assistance with departmental Purchasing Card
- Act as time approver and day-to-day supervisor for SILLC student workers
- Responsible for the hiring of student workers and graders
- Provide professional, efficient service to the Manager, Business & Finance, Program Coordinator, Sr., the SILLC Director, and the Department Heads and Program Directors
- Assist fellow SILLC Business and Academic Support Services team members during different peak times of high volume
- Additional duties as assigned
- Experience working with a diverse group of faculty, staff, and students is preferred
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Administrative Associate Resume Examples & Samples
- Minimum of (5) years’ Administrative Assistant Experience
- Minimum of (3) years’ Administrative experience supporting senior executives (e.g., Director, VP etc.)
- Communication Skills at a level to effectively interact with Merck executives and internal/external clients to maintain workflow
- SAP experience (e.g. Comet) for product orders, purchase order creation/management, expense report creation/management, and payment requests
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Administrative Associate Resume Examples & Samples
- Strong customer service experience and a proven ability to meet performance standards
- Clear and effective oral and written communication skills
- Ability to work independently and as a member of a team
- Ability to communicate effectively in English both verbally and in writing with individuals and groups of diverse backgrounds
- Strong computer skills such as Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to learn policies and procedures and correctly provide that information to customers
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Administrative Associate Resume Examples & Samples
- Administrative resource for remote office consisting of approx 50 employees
- Greet, register and check in visitors
- Sign for deliveries (except USPS)
- Contact Security for USPS deliveries
- Answer and transfer calls as necessary
- Receive and sort mail
- Maintain various Log books regarding deliveries and requisitions
- Create shipping requests through Fed-Ex
- Maintain team calendars for events, vacation and travel
- Coordinate internal meetings and functions, including arranging visitors and ordering catered food
- Assist Admin with creation and processing of trip/expense reports and vendor check reimbursements
- Assist with maintenance log of ongoing and outstanding travel claims
- Arrange/assist with travel reservations as necessary
- Maintain and order office supplies (including facility related items)
- Maintain supplies in conference rooms and kitchen
- Assist in creation of Vendor requisitions for Materials and Services and track progress through develop of Purchase Order
- Maintain conference room calendars
- Maintain phone listing
- Clean up of conference areas and kitchen at close of day
- Perform other routine administrative and clerical duties as assigned, such as, but limited to, making photocopies, answering phones, ordering printing and printer supplies, perform GBC binding. Perform other administrative and clerical tasks as assigned
- Proficiency in Microsoft Excel, Word and Powerpoint
- 2-4 years relevant experience
- Excellent organizational skill with attention to detail
- Excellent organizational skills
- Great attention to detail
- Ability to Multitask
- Excellent written and verbal communication skills
- Ability to work independently as well as part of a team
- Good interpersonal skills
- Ability to obtain Secret level clearance if required
- Bachelor’s degree highly desirable
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Administrative Associate Resume Examples & Samples
- Working knowledge of Word, Excel, Outlook, Wordpress
- Skill in planning, analyzing and establishing priorities
- Working knowledge of UAccess (Student and Analytics)
- Knowledge of UA policies and procedures
- Knowledge of organizational practices
- Knowledge of supervisory practices and principles
54
Administrative Associate Resume Examples & Samples
- Direct administrative support for the Division Chief
- Assessment of administrative staff skill levels and development of career development plans for administrators that further the goals of the division to achieve a high level of professional support and independence within the Division
- Approve/authorize expenditures or actions for administrative and operational needs, sometimes requiring higher level signatures
- Process and coordinate scheduling and time off requests for faculty and staff. Compile time reporting information for payroll purposes and submit to the business office
- Prioritize and arrange meetings, conferences and appointments for unit administrator; make necessary travel reservations and itineraries; determine and prepare background materials needed
55
Administrative Associate Resume Examples & Samples
- Provide assistance to the Division Chief and faculty in preparing manuscript submissions and grant and IRB applications
- Assist Division Chief in coordinating and scheduling individual and departmental meetings
- Assist Division Chief in coordinating business and personal affairs in accordance to policies and procedures
- Assist in preparing annual grant and financial reports and IRB correspondence
- Participate in meetings and conferences pertinent to area of responsibility and maintain meeting minutes
- Assist with preparation of travel authorization for the Division Chief and faculty
- Maintain calendar(s) for assigned faculty, prioritize and arrange meetings, conferences and appointments, make necessary travel reservations and itineraries; process expense reimbursements
- Coordinate general administrative functions to include ordering supplies, monitoring budgets, processing expense reimbursements, assisting with personnel matters, informing management of irregularities and taking corrective action
- Assist in hiring processes such as development of itineraries, coordination of lodging, meetings and onboarding new employees
- Knowledge of National Institute of Health (NIH) grants process and applications
- Knowledge of IRB applications
- Experience in submission of scientific manuscripts to journals
56
Administrative Associate Resume Examples & Samples
- Four year degree and three years of related experience, or combination of education and relevant experience
- Must be able to communicate with individuals at various levels in the organization as well as external contacts
- Ability to set priorities
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Administrative Associate Resume Examples & Samples
- Provide overall administrative support to OFPM Project Management and Space Planning teams
- Serve as the primary point of contact for the OFPM Project Management and Space Planning teams, including tracking all information and project requests from the work control desk and assigning requests to project managers and space planners. Research and identify products and vendors and recommend suitable products to project team members
- Maintain schedules of project management and space planning training (project-related outreach to other departments that assist OFPM); coordinate joint training, monthly meetings, and scheduled events
- Schedule executive and/or large meetings on behalf of project managers and space planners. Coordinate with administrators throughout the University to plan, develop and execute meetings. Schedule conference room space and ensure that appropriate technologies are being implemented to host off-site participants
- Manage phones, calendars, appointments, travel arrangements and reimbursement requests for OFPM Project Management and Space Planning teams; respond to inquiries. Provide other administrative support to project managers and space planners on an as needed basis
- Serve as department STAR: Provide administrative support through OrderIT software for all additions, changes, and deletions of phones (desk & cellular), data lines, and circuits, as well as wiring & construction requests, and the investigation/resolution of billing services as requested for OFPM staff members, individually or as project support for PMs
- Manage office central services (i.e., equipment, kitchens and office supply); reconcile delivery statements with invoices and advise finance staff of any discrepancies. Make recommendations and provide feedback for building vendor services and/or building solutions to department leadership (e.g. changing vendors due to non-responsive service, making recommendations for new equipment/copiers, etc.)
- Responsible for the purchasing/tracking of technology items such as phones, computers & peripherals, and software applications for all OFPM staff, including new employee set up. Primary contact for troubleshooting of phone, computer and/or software issues for OFPM staff including the submission/tracking of help tickets with IRT or IT Services through resolution
- Purchasing of general office supplies as requested by OFPM staff, responding to general inquiries made by SU employees verbally and in writing
- Provide administrative support to implementation and execution of OFPM LEAN initiatives, such as coordination and monitoring of team VIZ and communication boards, scheduling of team huddles/meetings and participation in process improvement initiatives
- Provide administrative support to all OFPM staff during the absence of existing support staff (vacation, sick or employee transition). Assist in calendaring, travel, reimbursements, phone coverage and other daily administrative responsibilities, as needed
- Serve as School of Medicine Dean’s Office departmental property administrator (DPA), responsible for properly recording, tracking and disposing of equipment assets for all Dean’s office units
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Administrative Associate Resume Examples & Samples
- Must be proficient in all Microsoft Office programs (Excel, PowerPoint, Word and Outlook)
- Understand key performance indicators and be able to update daily / weekly / monthly metrics tracking
- Minimum education - High School Diploma
- 1-2 years customer service and distribution experience
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Administrative Associate Resume Examples & Samples
- Proficient computer skills and demonstrated experience with office software and email applications. Ability to learn new programs as needed desired
- Knowledge of academic culture and ability to understand and communicate University policies, accounting methods, and financial systems is highly desired
- Ability to establish weekly work and project priorities while working closely with the EMF Administrator and Director
- Strong “pro-active” work ethic, professional demeanor, punctuality and dependability
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Administrative Associate Resume Examples & Samples
- Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel for the Senior Associate Dean of Medical Education and Director of Strategic Initiatives in Medical Education
- Arrange and coordinate complex meetings and events, including scheduling, meeting communications, technology for web/phone meetings, arranging catering or other vendors, overseeing distribution of meeting materials, and other logistics
- Act on behalf of Senior Associate Dean of Medical Education, Director of Strategic Initiatives, and Program Specialist of Strategic Initiatives to identify and resolve problems that are administrative in nature
- Manage expenditure tracking and financial reimbursements for the office. Track program expenditures for budget monitoring purposes
- Assist with internal grant programs, include coordination of application processes and award reimbursements
- Administer all necessary purchasing requirements for office
- Research, distill, and communicate information on best practices in order to provide recommendations for medical education programs. Develop presentations and content. Provide editing and proofreading for proposals, as well as manuscript/report preparation
- Conduct needs assessment and analyze data for medical education initiatives
- Research information and conduct preliminary assessments for new initiatives, opportunities, or partnerships
- Draft final reports, proposals, meeting summaries, agendas, memos, project status, and presentations as necessary
- Administer and design online surveys as necessary; analyze and report data
- Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, and/or websites
- Compose and draft documents for presentations and other communications; perform substantial proofreading and fact-checking
- Maintain accurate and organized electronic and physical files for critical documents, including transitioning paper files to digital formats and maintaining longitudinal accreditation compliance reports
- Bachelor’s degree and at least two years of administrative experience preferred
- Experience supporting a senior executive desired
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Administrative Associate Resume Examples & Samples
- Oversee and/perform duties associated with scheduling, organizing and operating meetings for the Stanford Associates Board of Governors and the SNAP program, including arranging with vendors for services, catering, overseeing the production and distribution of materials, administering logistics and drafting meeting minutes
- Provide administrative support for Beyond the Farm Alumni Day of Service: set up projects in SAA’s online events module; coordinate mailings to project leaders and manage liability waivers
- Oversee database systems to identify and track alumni volunteer service
- Create complex volunteer service and demographic reports and spreadsheets utilizing the PostGrads database and Excel
- Provide research in support of alumni volunteering and the development of alumni volunteer leadership
- Draft documents and correspondence for presentations, briefings and reports; perform substantial research, editing and fact checking. Create, maintain, modify and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media and/or websites
- Assist Alumni Relations Planning and Marketing team with program surveys, including creating survey emails and drafts, formatting and interpreting survey results, categorizing survey comments, recording and maintaining alumni data and survey statistics, and compiling mailing lists
- Oversee and/or process a variety of complex financial transactions; produce and customize monthly expenditure reports for the department; research, identify and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection
- Provide general administrative support for the department, including ordering supplies and making travel arrangements
- Serve as liaison with HR when hiring temporary workers and contractors
- Advanced computer skills and demonstrated experience with office software and email applications: Windows, Word, Excel, PowerPoint and other standard computer applications
- Excellent time management skills with the ability to prioritize tasks, projects, customer and team needs
- Excellent customer service skills; demonstrates good judgment and sensitivity to highly confidential information
- Familiarity with Stanford and its administrative systems highly desirable, especially PostGrads, Oracle Financials and Qualtrics
- Experience working with diverse populations and with volunteers a plus
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Administrative Associate Resume Examples & Samples
- Support implementation of operational strategies
- Provision of administrative and logistical support
- Support to office maintenance and assets management
- Provision of necessary administrative support for effective knowledge management and sharing within the Unit
- Sound contributions to knowledge networks and communities of practice
- Ability to perform work of confidential nature and handle a large volume of work
- Ability to support a team and team building skills
- Good knowledge of administrative rules and regulations
- Focuses on result for the client and responds positively to feedback
- Ability to handle web-based management systems
- Excellent knowledge of office software packages
- 6 years of relevant experience in administration, procurement, HR, or logistic support service
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Administrative Associate Resume Examples & Samples
- Provide assistance to managers as requested which may include special projects, preparation of letters, field support, etc
- Train administrative associates as needed with KONE specific tools (i.e. SAP, BRT, etc.)
- Provide support to administrative duties performed in the branch which may include dispatching, answering phones, etc
- Mentor to administrative associates
- May be responsible for accounts receivables and/or accounts payables
- Interpersonal skills necessary to interact effectively with customers and other KONE personnel
- Accurate typing skills of 50+ words per minute
- Basic computer skills and a working knowledge of Microsoft Office products, including Word, Excel, PowerPoint and Access
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Administrative Associate Resume Examples & Samples
- Prefer experience with SAP HR software. Minimum Qualifications
- Candidate should have extensive HR administration experience
- Knowledgeable of all BCM's HR policies and procedures
- Strong organizational skills a must. Section follow-up is common
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Administrative Associate Resume Examples & Samples
- Experience using Microsoft Office applications (Word, PowerPoint, Excel, Outlook, Access)
- Experience using Advantage
- Experience with standard office and administrative practices
- Experience coordinating and organizing meetings and/or special events
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Administrative Associate Resume Examples & Samples
- Responsible for managing the entire Residence Life conduct system in terms of scheduling, rescheduling and sending warning letters to students through the Advocate conduct Database
- Centrally manage the completion of certain sanctions that may be issued to students through their conduct hearings, or through the warning process
- Develops the conduct hearing hours schedule evenly distributing the case load among all hearing officers
- Responsible for running various conduct reports; either weekly or annually depending on the need
- Responsible for managing the overdue sanction process which involves the use of University systems, like UAccess
- Responsible for managing and coordinating behavioral education meetings, courses or trainings, which includes scheduling facilitators, rooms, and the actual participants as well as updating course content and preparation of materials as needed. Communicates arrangements to appropriate individuals
- Works with Residence Life Marketing to ensure Conduct Website is up to date at all times
- Implements new policies, procedures or practices as directed by supervisor
- Serves as liaison to faculty, staff, students and parents, outside agencies and the public concerning information or complaints regarding the conduct system
- Assists in the development and execution of training for both Community Directors and Resident Assistants as it relates to the conduct process
- Manages the on-call resources made available to our Community Directors on Call as well as our Managers on Duty
- Assists in identifying critical situations that should be brought to the attention of the Assistant Director of Student Behavioral Education through phone calls, one-on-one interaction with students as well as through Incident Reports
- Performs a variety of administrative duties, including handling mail, screening phone calls and visitors to appropriate staff members; composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position
- Bachelor’s degree in Business or field pertinent to work unit AND one year of directly related administrative experience; OR,
- Five years of directly related administrative experience; OR,
- Any equivalent combination of experience, training and/or education approved by Human Resources
- Valid Arizona Driver’s License upon employment
- Knowledge of office and administrative practices and principles
- Ability to work independently, problem solve and make decisions
- Experience working with students
- Experience using Microsoft Office suite with preference for strong Excel skills
- Experience training staff and/or presenting information to groups
- Skill in editing, reading, spelling and simple arithmetic
- Knowledge of office telephone etiquette
- Skill in basic filing and record-keeping
- Knowledge of policies, procedures and terminology of assigned function
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Administrative Associate Resume Examples & Samples
- Experience working with faculty or supporting senior level managers
- Strong calendaring and scheduling skills
- Excellent sense of professionalism
- Strong desire for making administrative operations run efficiently, effectively and transparently
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Administrative Associate Resume Examples & Samples
- Ability to track, monitor and adhere to deadlines
- Ability to learn university systems
- Demonstrated ability to work well with Stanford colleagues and clients and with external organizations
- Experience working with internal and external vendors and services contracting
- Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control
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Administrative Associate Resume Examples & Samples
- Provision of administrative and logistics support to the UN Women Regional Director
- Support to effective and efficient functioning of the Regional Director’s Office
- Provision of effective communications and information management support to the office
- Support to external relations activities
- Support to facilitation of knowledge building and knowledge sharing
- Maintains contacts with visitors and staff, arranges appointments and meetings, and takes minutes as required
- Compiles and prepares briefing and presentation materials, speeches, background information and documentation for meetings and missions
- Drafts routine correspondences, interoffice circulars, general briefing notes and minutes of meetings when requested
- Maintains files and records relevant to the Regional Director’s office
- Prepares and monitors the quarterly Leave and Mission Plan and Annual Leave Planner for the Front Office
- Maintains log of incoming and outgoing mails and files (in hard copies and electronically) as appropriate
- Arranges courier services
- Organizes driver’s movements
- Provide administrative support for effective knowledge management and sharing within the office and other offices/HQs
- Systematic gaining and sharing of knowledge and experience related to administrative and operations support
- Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the UN Women Regional Director's office, including data/schedule management, maintenance of protocol and information flow
- Ability to provide input to business process re-engineering, elaboration and implementation of new data management systems
- Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality
- Ability to organize and complete multiple tasks by establishing priorities
- Ability to establish, builds and sustains effective relationships with clients, demonstrating understanding of client's perspective; anticipates client needs and addresses them promptly
- Ability to administer and execute financial processes and transactions
- Experience in the use of computers applications and software packages as well as web based management systems
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Administrative Associate Resume Examples & Samples
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities for members of the department and/or management
- Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions
- Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc
- May handle special projects and execute research and data analysis tasks
- Sets up and maintain files, prepares reports, presentations and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports
- Organizes and prioritizes large volumes of information and calls
- Provides administrative support to staff for copying, faxing and large-scale mailings
- Responds to staff requests for administrative support as needed
- Receives and distributes incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution
- Communicates with both internal and external personnel as required
- Establishes, develops, maintains and updates library of trade journals and magazines
- Arranges complex and detailed travel plans and itineraries
- Processes travel expense forms
- Drafts written responses or replies by phone or e-mail when necessary for staff members, as requested
- Works independently or as a member of a team on special and ongoing projects
- Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Senior Vice Presidents
- Handles confidential and non-routine information and explains departmental policies when necessary
- Proofreads copy for spelling, grammar, and layout, making appropriate changes
- Prepares agendas, notices, minutes and resolutions for corporate meetings
- Assist with coordination of meetings, facilities planning and logistics required
- Takes minutes, prepare and distribute to appropriate staff
- Coordinates special projects, at the request of management, which may include: planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures
- May coordinate workload with other support staff across department(s)
- Supports management in maintenance of the department finances
- Maintains various databases and spreadsheet files as requested by management
- Communicates and manages timetable/milestones
- Assigns work/task responsibilities for projects as directed by management
- Assists with the gathering, compiling and evaluation of project due diligence data
- Enforces and adheres to organization policies and procedures including corporate guidelines and best practices
- Associate’s Degree or its International Equivalent - Business Administration or Related Field
- 5+ Years of related experience
- Experience in monitoring the use of expenditures to meet organizational objectives and compliance
- Science or health-related field experience preferred
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Administrative Associate Resume Examples & Samples
- May supervise, monitor or coordinate the activity of subordinates
- Monitors or oversees the monitoring of a variety of account expenditures; advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action
- Initiates expenditures through various university systems, applying financial compliance policies and procedures; keeps records of expenditures for administrative and operational needs
- Organizes and/or prepares departmental administrative and financial reports; analyzes, summarizes and interprets information; recommends action to be taken
- Prioritizes workload to meet work unit operations
- Evaluates and recommends operational changes to work unit to ensure effectiveness and compliance with University policies and regulations
- Composes confidential correspondence on own initiative
- Coordinates business affairs and interprets policies and procedures
- Investigates, evaluates and resolves typical administrative/operational problems or situations impacting staff/faculty work unit
- Serves as liaison to faculty, staff, students, alumni, patients, outside agencies and the public concerning information or complaints
- Participates in meetings and conferences pertinent to area of responsibility
- Prioritizes and arranges meetings, conferences and appointments for unit administrator; makes necessary travel reservations and itineraries; determines and prepares background materials needed
- 2 years of experience in higher education administration, preferably in an academic medical center
- Advanced knowledge of Microsoft Outlook Suite
- Knowledge of financial transaction systems
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Administrative Associate Resume Examples & Samples
- Provide administrative support in the day-to-day operations of the quality and risk management team
- To help manage risk by ensuring and maintaining a high standard of compliance
- Diploma or degree in any discipline
- Adaptable and flexible with good team working skills
- Priority will be given to those who have experience working in an MNC environment
- Fresh graduates are also encouraged to apply
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Administrative Associate Resume Examples & Samples
- Maintain the Director’s schedule and calendar
- Make travel arrangements for the Director and prepare travel reimbursements
- Track Director’s research accounts, balances, expenditures
- Coordinate and participate in meetings relevant to the Department, including the Kuiper Circle, LPL Board of Advisors, etc., to include set-up/arrangement of refreshments, supporting materials, etc. (may require occasional evening and weekend hours)
- Coordinate with Academic and Business Offices on student, staff and faculty matters
- Support Academic Office as needed: photocopying, equipment support, procurement, back-up for audiovisual equipment and setup, etc
- Support Academic Office as needed: colloquia, special events, including public outreach events and prospective student visits (may require occasional evening and weekend hours)
- Represent department on college/university committees as needed
- Provide administrative support that includes preparation of procurement, reimbursement, and travel documents for other faculty, staff, and students within the department
- Provide administrative support to several faculty members
- Provide administrative support for proposal preparation and routing
- Other duties as necessary and as assigned
- Knowledge of UA policies and procedures
- Proficiency with Microsoft Office Suite and Google calendaring
- Skill in planning and prioritizing activities
- Experience handling confidential material
- The ability to multitask and pay attention to detail
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Administrative Associate Resume Examples & Samples
- Able to interact effectively with a wide range of individuals at all levels in the organization and be a strong team player
- Experience with data management, medical terminology, and HIPAA
- Demonstrated ability to write clearly and concisely sufficient to do initial drafts of required lRB and related documents
- Experience with managing complex calendars, submission and reporting deadlines and requirements
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Administrative Associate Resume Examples & Samples
- Minimum of (5) years Administrative Assistant experience
- Minimum of (3) years Administrative experience supporting Directors
- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
- Experience processing Visa and Passport applications
- SAP experience: Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms
- Professional communication skills
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Administrative Associate Resume Examples & Samples
- Processing daily mail
- Scanning and entering qualified and disqualified tax credit forms
- Sorting and scanning incoming certificates and details
- Filing
- Assisting with entering applications on websites
- Uploading documents to websites
- Completing miscellaneous projects as assigned
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Administrative Associate Resume Examples & Samples
- Minimum two years' experience in an administrative role
- High school diploma or equivalent required, college experience or degree preferred
- Experience in non-profit environment, with special events, communications/marketing and social media desired
- Proven track record of completing administrative related tasks such as reviewing, responding to and typing letters, creating agendas and meeting packets, reviewing documents, manuals and other office correspondence
- A strong customer service focus and meticulous attention to detail
- Advanced skills in MS Word, Excel, PowerPoint, Outlook, SharePoint, Publisher and Internet
- Advanced skills in managing electronic data and records, with accounts payable/receivable/budget data management and Microsoft Dynamics preferred
- Ability to coordinate meetings including preparation of meeting packets, agendas, scheduling calendars, travel arrangements, catering and utilization of office technology including copiers, projectors, etc
- Excellent written and verbal communication skills with experience creating promotional materials and newsletters preferred
- Excellent organizational skills and ability to manage details effectively
- Ability to meet firm deadlines and manage expectations of multiple stakeholders
- High degree of initiative and follow through
- Self-starter with capacity to work well as an individual contributor, take direction, and work as part of a team
- Ability to remain calm and pleasant under pressure
- Ability to work in a team environment and interact with all levels of AHA staff, volunteers and the public with strong levels of professionalism and emotional intelligence
- Ability to travel occasionally, varying throughout the year locally and regionally
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Administrative Associate Resume Examples & Samples
- Experience in using all Microsoft Office Applications including Outlook, Word, Excel and PowerPoint
- Experience in managing complex scheduling and calendaring
- Experience in organizing meetings and events
- Experience in providing support to upper level management
- Demonstrated knowledge of travel policies and procedures
- Experience in meeting deadlines
- Experience in establishing and maintaining working relationships
- Experience in using organizational skills
- Experience in work that required being detail oriented
- Evidence of effective verbal and written communications skills
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Administrative Associate Resume Examples & Samples
- Degree or experience in non-profit, public/community health desired
- Advanced skills in managing electronic data and records, with accounts payable/receivable/budget data management preferred
- Ability to travel occasionally, varying throughout the year locally, regionally and to AHA National Center in Dallas
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Administrative Associate Resume Examples & Samples
- Responsible for a wide range of administrative duties in support of the efficiency and effectiveness of departments in Singapore Operations and the respective directors and managers, including but not limited to: document creation, correspondence, telephone communication, information management, schedule coordination, requisitioning, data management/support, financial management/support
- Manage a wide varietyof situations, many confidential and time sensitivein nature
- Liaise with internaland external stakeholders, contributing solutions to daily operational tasks as defined by the respective managers
- Strive for complete accuracyand urgency specificto a variety of daily critical efforts,including; calendaring, meetingcoordination and management, editing of presentations, correspondence and travelarrangement preparation and expense claims & reporting
- Preparation of presentation slides and meeting materials
- Assist in replenishment of office supplieswhich include pantry supplies, stationery, etc, as well as distribution of miscellaneous itemsto employees
- Responsible for meeting attendance and minute generation, assistance on specialprojects, filing, photocopying and distribution of documents, disseminating incoming mail and generally providing assistance as necessary
- Assist in monthly reporting related to organizational charts, and other metrics for the departments
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Administrative Associate Resume Examples & Samples
- Assist in the preparation, formatting, proofreading, and editing of financial statements, correspondence, in order to produce error-free work
- Reads instructions accompanying material, follows verbal instructions of person requesting document to determine format desired, number of copies needed, priority, and other requirements
- Ability to professionally and effectively handle communications with internal personnel as well as external clients – both via phone or in person
- Enter, transcribe, record, store, and/or maintain information in written or electronic form
- Develop and maintain the technology skills required to function at peak efficiency
- Assist in all other administrative areas as needed
- Adhere to the highest degree of professional standards and strict client/firm confidentiality
- Ability to work approximately 20 - 30 hours per week
- Associate Degree or HS diploma with equivalent work experience
- Knowledge of typical office procedures, telephone techniques, scanning, and office equipment, as well as business English usage, spelling, grammar, and punctuation
- Proficiency in Microsoft Word, Excel, and Outlook. Proficient in PowerPoint; More specifically, proficient with formatting graphs and manipulating data using the format data series tool, Embedding excel tables and graphs into Word, and creating pivot tables
- Ability to quickly learn new software
- Superior level of accuracy in work and attention to detail
- Excellent time management skills, including planning and prioritizing
- Ability to multi-task, take direction, but also work independently
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Administrative Associate Resume Examples & Samples
- Monitor and oversee grant expenditures, including maintaining detailed budgets for multiple, complex accounts
- Stay abreast of guidelines and protocols of Dr. Knudsen’s grants, and determine which expenditures are within the budget guidelines; inform management of irregularities and proceed with corrective action
- Prioritize workload
- Work with Dr. Knudsen and other PIs at the University of Arizona Cancer Center to ensure calendaring, meetings, and conferences are managed appropriately
- Coordinate business affairs and personnel matters within lab
- Prepare correspondence while maintaining a high level of confidentiality
- Serve as liaison to faculty, staff, students, alumni, and patients and concerning information regarding the lab
- Background in healthcare industry
- Bilingual (Spanish)
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Administrative Associate Resume Examples & Samples
- Ability to understand project aims thoroughly, ask questions, and take initiative and ownership
- Excellent oral and written communication skills and cultural sensitivity
- Strong interpersonal skills: Must be able to interact effectively with a wide range of stakeholders, including faculty, physicians, students, administrators, visitors, and global partners
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Administrative Associate Resume Examples & Samples
- Provide daily administrative support to the assigned businesses / functions, including but not limited to managing phone calls, distribution of correspondence, word processing, copy work, filing, follow-up of pending activities, time management and event scheduling
- As required create high quality presentations, spreadsheets analysis and documents to support the strategic initiatives of the group
- Effectively manage logistical requirements for internal and external meetings as well as complete cost effective coordination of national and international business travel (route planning, reservations, itineraries, visa requirements, etc.)
- Handle all expense reporting, cost controlling and purchasing in the group. Interface with functional units within BASF Corporation to support the group's responsibilities
- Orders and distributes departmental office supplies
- Provide SAP procurement support for the department
- Maintains all department documents and research reports
- Organizes the office activities of the team, ie: IT requests, new hire assimilation
- Partner with site HR when arranging for candidates and interview scheduling supporting the department staffing initiatives
- Maintain controlled documentation for safety and regulatory requirements
- Safety Coordinator for the team as needed
- Handle miscellaneous duties for reporting using systems, SAP and others in creating power point or other analytical data requirements
- Minimum of 5 years of experience in a progressive administrative role
- High School Degree required, Associates degree preferred Business School Certification or Bachelor's degree
- Excellent computer skills particularly power point, Excel, SAP, and BASF Non-Trade Portal
- Ability to manage daily office functions
- Ability to function well with short time lines and multiple activities
- Demonstrated experience and competency handling confidential information
- Excellent organizational and interpersonal skills required
- Broad experience working with all levels in a matrix global organization
- Significant organization awareness
- Ability to work in a challenging and high intensity environment
- Knowledge of purchasing, accounts payables and invoice reconciliation
- Excellent multi-tasking and organizational skills and attention to detail
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Administrative Associate Resume Examples & Samples
- Four-year degree and 2 years relevant experience
- Experience in nonprofit or health care communications; experience working in the journalism, PR, or media industry is a plus
- Experience working with Salesforce and Hubspot
- Experience in an academic setting, preferable at Stanford
- Ability to prioritize and work collaboratively
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Administrative Associate Resume Examples & Samples
- 4-5 years of relevant experience
- Knowledge of the grant submission process (pre-application management)
- Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and Stanford Administrative System
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Administrative Associate Resume Examples & Samples
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training
- Maintain approved content on websites
- May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness
- Frequently sitting
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds
- Rarely twist/bend/stoop/squat, kneel/crawl
- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job
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Administrative Associate Resume Examples & Samples
- Provides administrative support to the Director in areas related to administration, teaching and research
- Screens calls and visitors – assisting with facility access and directing to appropriate personnel
- Serves as floor building manager, managing cat card access, list serve communications, maintenance issues, etc
- Assists with organization and setup for unit special events such as tours and meetings
- Assists in developing and executing unit policies and procedures in conjunction with Director and key staff
- Assures unit compliance with all personnel training for the Institutional Animal Care and Use Committee, Chemical Safety, Risk Management, etc
- Coordinates purchases for the unit through Pcard and Purchase Orders
- Arranges travel for research staff and processes travel reimbursement in compliance with unit and University policies
- Assists Director in coordinating abstract and poster preparation for research trainees and staff to present at scientific conferences
- Assists Director in preparation of manuscript and submission of manuscripts for the unit
- Maintains equipment inventory and disposal in compliance with university policies for equipment retention and disposal
- Assists with maintenance of unit website
- Coordinator for Arizona Alzheimer’s Disease Core Center (ADCC) Pilot Grant Program – receipt, review and response to applicants
- Proficiency with Microsoft Office Suite
- Skill in planning and prioritizing activities
- Experience handling confidential material
- The ability to multitask and pay attention to detail
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Administrative Associate Resume Examples & Samples
- Direct administrative support for the Hematology Oncology Division Chief
- Prioritize workload to meet work unit operations
- Coordinate business affairs, personnel matters and interpret policies and procedures
- Prioritize and arrange meetings, conferences and appointments for the Hematology Oncology Division Chief; make necessary travel reservations and itineraries; determine and prepare background materials needed
- Direct academic support for the Hematology Oncology Division Chief; abstract submission; journal-specific formatting, submission and tracking of manuscripts; scientific poster preparation
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Administrative Associate Resume Examples & Samples
- Proficiency with Microsoft Office software and email applications; successful experience with Stanford applications (Oracle Financials, PeopleSoft) desired
- That he or she is highly reliable, meticulous in time scheduling and management to meet deadlines, and self-directed; that he or she possesses strong self-motivation, resourcefulness and initiative; an enthusiastic, “can do” work ethic; and that he or she possesses the ability to handle potentially stressful situations with a sense of humor and tolerance for ambiguity. The ability to work in a complex, diverse environment with rapidly changing priorities
- Absolute attention to detail and thoroughness in accomplishing assigned tasks from inception through completion, including follow-up, in a multi-tasking environment. Ability to prioritize and handle multiple tasks efficiently, using excellent organizational skills
- Ability to provide and maintain a valid driver’s license, preferably from the State of California
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Administrative Associate Resume Examples & Samples
- Serve as initial contact and liaison for Research, Discovery & Innovation research compliance and other research administrative units by screening calls and visitors and directing to appropriate personnel
- Coordinate meetings, including scheduling, ordering supplies and food, managing room and parking reservations, etc
- Assist with preparation for and onsite support of training sessions and other events, as needed
- Serve as building manager, managing CatCard access, key access, maintenance issues, and office equipment and supplies
- Maintain equipment inventory and disposal in compliance with University polies
- Arrange and process travel authorizations, advances, and reimbursements
- Prepare and process business transactions, including purchasing card transactions, reimbursements, purchase orders, etc
- Coordinate posting positions for new hires with Human Resources on their website, monitor applicants, schedule interviews, and onboard new employees for the unit
- Perform general duties such as scanning, photocopying, and filing. Maintain office records in accordance with University policies
- Serve as office liaison with IT support, Facilities Management, and other internal departments, as needed
- Serve as office liaison with Facilities. Issue building keys to employees and maintain records. Coordinate with Facilities as issues arise
- Experience handling sensitive and confidential material
- Ability to multi-task and manage multiple projects and deadlines
- Experience in meeting and event planning
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Administrative Associate Resume Examples & Samples
- Managing calendar, mail, correspondence and messages for the group
- Preparing meeting agendas and meeting minutes
- Coordinating meetings and materials
- Providing scheduling support for staff for executive level and interdepartmental attendee meetings
- Maintaining group filing and record keeping system
- Coordinating travel and training requirements
- Organizing conferences, workshops, or other events as necessary
- Ordering supplies, initiating service requests for equipment, telephone etc
- Facilitating luncheon meetings and catering requests
- Supporting other administrative associates within the department by providing secondary coverage and work-load balance
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Administrative Associate Resume Examples & Samples
- Handling the Department Chair’s correspondence, including writing and/or editing letters for signature
- Maintaining and updating all of the Department Chair’s files
- Maintaining the Departmental Chair’s calendar
- Editing articles, reports, statements, and promotional materials for publication or dissemination as required
- Planning/coordinating departmental seminars, departmental meetings and administrative business on behalf of the chair
- Working with University, School of Public Health HR and Student Employment to process hires and terminations
- Coordinating Institutional Review Board (IRB) materials, and preparing IRB submissions and renewals on the chair’s behalf
- Compiling and analyzing statistical, financial, and other data for incorporation into reports for Federal or other governing agencies
- Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position
- Ability to prioritize tasks, maintain a high degree of organization, and pay careful attention to detail
- Have a strong knowledge of grammar
- Experience in editing
- Proficiency in Microsoft Word, Excel, and PowerPoint (knowledge of Outlook would be helpful)
- Strong ability to find information, including searching for, and locating various types of material on the internet
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Administrative Associate Resume Examples & Samples
- Provide support to the area of focus to accomplish specific tasks. Work as a team to accomplish the common work such as site communications, site events, site website, maintaining the mail (sorting/delivery/postage), processing bills, filing, etc
- Work as a team to improve processes currently in place, ensuring a balance of daily/weekly/monthly tasks
- Demonstrate proficiency with Excel worksheets, to include creating, formulas, and graphs/charts
- Demonstrate proficiency with drafting professional memos, letters, and email correspondence
- Demonstrate proficiency with PowerPoint, to include creating a new presentation, correcting an existing presentation, and ability to set up the equipment to run the presentation at group meetings
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Administrative Associate Resume Examples & Samples
- High school diploma or GED equivalent required. College graduate preferred
- 2+ year related experience
- Intermediate knowledge and skill with Microsoft Office used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing
- Ability to work evenings/weekends and travel when necessary
- Ability to work in a team environment and interact with all levels of AHA staff, volunteers and public
- Ability to maintain a current driver’s license, drive a car and provide reliable transportation
- The AHA is a non-smoking employer
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Administrative Associate Resume Examples & Samples
- Enhance the recruitment of female faculty
- Facilitate the promotion of female faculty by academic criteria
- Promote increases in the number of female faculty in leadership positions
- Increase job satisfaction and retention of female faculty
- Work with the Women in Science and Medicine Advisory Committee (WISMAC) to develop programs to enhance career development and work-life balance
- Provide individual counseling, advice and support
- Review analysis of salary data to ensure gender equity
- Ensure equal access to resources (endowments, laboratory space, etc.)
- Promote the development of mentoring programs for junior faculty
- May provide working supervision for staff of lower rank
- Assist the Associate Dean and Director of the Office of Faculty Diversity & Development as needed
- Knowledge, Skills, and Abilities
- Knowledge of computers, office equipment and other administrative tasks, including proficiency in Word, Excel and PowerPoint
- Ability to monitor and maintain budget
- Ability to ensure adherence to all policies and procedures of university
- Ability to coordinate and work independently on projects
- Ability to work with confidential information on a daily basis
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Administrative Associate Resume Examples & Samples
- Experience with Microsoft Excel (data entry, sorting, creating/modifying spreadsheets)
- Experience with Microsoft Word (data entry and documentation creation)
- Experience with Microsoft Outlook (email communications and calendar)
- 1+ years of experience within an Operations Support role (i.e. previous Administrative background involved with performing Administrative duties on a day-to-day basis)
98
Administrative Associate Resume Examples & Samples
- CUES Symposium – arranging meeting sites/rooms and lodging/travel for out-of-town speakers; pre and post-event communications with event attendees; summarizing and writing reports on symposium attendance and participant evaluations; preparing materials for distribution at the event
- CUES Seminar Series – managing the seminar’s academic year calendar; preparing/sending campus communications about seminars; arranging for seminar rooms and AV equipment; for out-of-town speakers, arranging travel/lodging accommodations; summarizing and writing reports on seminar attendance and participant evaluations
- Teaching Scholar Circles (TSCs) – providing research, communications, and administrative support for TSC activities; collecting attendance and project data for writing reports of TSC activities
- CUES Distinguished Professorships – managing administrative tasks for the nomination and selection processes; writing/editing Distinguished Professors’ bio-sketches for CUES website and other publications
- Assisting the Director in planning and assessing outcomes of various CUES activities
- Preparing meeting materials, reports, and summaries
- Conducting internet searches for research articles and funding sources for potential CUES projects
- Participating in data collection and analysis for CUES related projects
- Coordinating payment of CUES activity invoices with the Business Administrator, Academic Affairs
- Ordering supplies, maintaining inventories, and managing office tasks
- Maintaining and regularly updating the CUES website
- Assisting with various projects at the Office of Academic Affairs
- Other responsibilities as assigned by the CUES Director
- General knowledge of office and administrative practices
- Skill in using computer and office software including MS Suite (e.g., Word, Excel, Microsoft Outlook, PowerPoint, etc.)
- Knowledge of and prior training on UAccess Financials and UAccess Employee
- Proficiency with Drupal website software
- Disposition for assisting faculty, administrators, and staff with CUES activities and events
- Ability to work independently and to check/re-check own work
- Knowledge of responsibilities of units within Academic Affairs
- Experience working with educational improvement projects
- Knowledge of and prior training on UAccess Financials, UAccess Employee, and UAccess Analytics
- Master’s degree or equivalent level of experience
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Administrative Associate Resume Examples & Samples
- Verifies all cashiers balance reports, credit card vouchers and other approved vouchers
- Maintains guest accounts
- Prepares registration cards for next day arrivals
- Participates in the Manager on Duty program from 11pm – 7am
- After training, must display a working knowledge of emergency procedures so that employee and guest safety will be insured
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Administrative Associate Resume Examples & Samples
- Answers department phones and responds to internal and external calls. Takes and relays messages. Evaluates requests, identifies issues and determines appropriate source for resolution. Provides suggestions and direction in routine situations
- Schedules meetings for department personnel using scheduling software such as Microsoft Outlook as applicable. Organizes meetings from determining a room location to notifying all appropriate parties. May be responsible for organizing refreshments if needed. Makes travel arrangements using the corporate travel department resources. Maintains calendars including attendance records as requested
- Types and/or prepares memos, correspondence, reports, minute meetings, presentations, and other materials for the business unit. Uses a variety of software applications including but not limited to Word, PowerPoint, Excel, Access, and Lotus Notes to prepare materials. Assignments may include establishing, maintaining and updating performance appraisals and appraisal templates for the department. May be required to draft standard business correspondence
- Orders and inventories department office supplies as needed. May be responsible for ensuring cost effective inventory levels are maintained for common department materials. Prepares purchasing paperwork, checks codes, and obtains appropriate authorization for all orders. Monitors expenditures
- Establishes and maintains files for the business unit. Files all materials in an accurate and timely manner to ensure easy access and retrieval by department personnel
- Coordinates various events within the business unit such as Swiss Army when necessary. Coordinates responsibilities including notifying all appropriate crew members of the situation, performs preliminary research and follows up as needed to meet established deadlines
- Greets clients and visitors to the unit assisting them as needed with directions and other help. May be required to guide visitors to a meeting location
- H.S. diploma or GED. Undergraduate (Associates degree or Secretarial School) degree preferred
- A minimum of two years secretarial experience supporting a medium to large size department. Corporate secretarial experience is preferred
- Familiarity with a variety of software applications: word processing, spreadsheet, database, e-mail, and presentation software
- Excellent telephone and interpersonal skills
- Results-oriented and self-motivated
- Possess strong interpersonal
- Ability to work overtime
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Administrative Associate Resume Examples & Samples
- Must have at least 2 years of related work experience. High school diploma or GED. Bachelor's degree not required but is a plus
- Ability to work in fast-paced, high volume work environment
- Flexible daily schedule needed for presentations at schools
- Ability to function independently with minimal supervision
- Must have the ability to travel up to 25% of the time within the assigned area
- Some knowledge or experience with elementary schools preferred but not essential
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Administrative Associate Resume Examples & Samples
- Extensive and complex calendar management, coordinating meetings and events (including site Health Authority inspections, internal audits, and other company meetings
- Handle various correspondence that is sensitive and confidential in nature
- Attendance tracking
- Process check requests via SAP
- Process E-setups for new employees and Quality / PMO management
- Travel Coordination
- Expense reporting
- On-boarding on new employees on first day
- Supporting off boarding of employees
- Ordering supplies as requested
- Create and execute purchase order requests & maintenance via SRM
- Coordinate Service Requests (JCI)
- Print SOPs via DCA
- Quality Council and Investigation Review Board preparation
- Locker assignments for QC Labs
- PMO meeting preparation
- Perform general administrative duties to include but not limited to photocopying, faxing & mailing
- Minimum of a high school diploma and 3–5 years related experience
- Demonstrate strong verbal & written communication skills
- Strong organizational skills; ability to prioritize and multi-task, detail orientation
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Administrative Associate Resume Examples & Samples
- Coordinate Department and individual schedules and arrange meetings, events, teleconferences and conference rooms, both in the US and internationally
- Answer phones, taking messages, prioritizing urgency of calls and referring matters to appropriate persons within the GHR and GBS HR organization
- Respond to both leadership/executive and employee inquiries
- Document management including copying, filing (paper and electronic), scanning and archiving, RShare, eRoom, Docushare maintenance
- Assist in design and format of MS Powerpoint presentations, letters, memoranda, reports, formatting and proof reading
- Prepare spreadsheets for data and metrics and assist in compiling survey data in MS Excel Database
- Update and maintain web links on GHR Webpage, oneRTN
- Prepare travel arrangements and coordinate travel schedules for the Chief Medical Officer and GHR Team; prepare/ process expense reports including review of receipt for compliance with Travel Policy
- Prepare Expense Reports including review of receipt for compliance with Travel Policy, track WebTE payment and Corporate Credit Card activity
- Executive Health Program administrative support
- Strong computer skills including proficient knowledge of MS Word, Excel, and Power Point, MS Outlook
- 4+ years administrative support experience, with experience supporting multiple managers
- Able to anticipate needs and be proactive in resolving difficulties
- Able to multi-task, prioritize and work independently as well as collaborate with teammates for effective workload
- Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
- Able to communicate well and respond effectively and with good judgment to non-routine requests or situations
- Understanding and attention to task deadlines and due dates. Execute tasks to ensure timely completion
- Able to work independently or as part of a team
- Excellent organizational and time management and ability to multitask and meet deadlines
- Excellent written/verbal communication skills to interact with all levels of management with tact and professionalism
- Customer service and professional executive level communication
- Uses own initiative to perform assigned responsibilities with minimal supervision demonstrating a solution-driven approach
- Open and collaborative communication with GHR team and GBS HR colleagues
- Proficient in PeopleSoft, MS Publisher, Visio and Docushare
- Associate’s degree from an accredited college or university and/or coursework towards an advanced degree (relevant work experience may substitute for education)
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Administrative Associate Resume Examples & Samples
- Exhibit a professional and customer service-oriented demeanor in all communications, including written and verbal, both internally and externally
- Perform general office duties, including opening the office, greeting visitors, answering main phone line, handling mail, scheduling and coordinating meetings, and managing the office’s Outlook calendars
- Enter employer and candidate scheduling data and post jobs on CareerCAT, the CDO’s online recruitment and job bank system
- Assist with coordinating onsite and offsite Law College recruiting events. Communicate with employers regarding interview schedules and logistics regarding same. Arrange for facilities, work with catering, prepare invitations, name tags, sign in sheets, etc
- Assist students and alumni by answering questions and/or directing them to the appropriate career counselor. Use diplomacy and discretion in giving out information and in referring and directing callers and visitors
- Exhibit attention to detail and excellent proofreading skills
- Be resourceful and feel comfortable reaching out to other Law College departments to complete assignments
- Follow through on action items and keep the team informed of progress
- Maintain discretion and confidentiality when working with sensitive information
- Demonstrate initiative and judgment in identifying opportunities to improve administrative processes and systems
- Availability to work special events in the evening, approximately three times per year
- Previous experience in a customer service role
- Previous experience as an administrative assistant
- Previous experience handling scheduling data
- Intermediate experience with Microsoft Office (i.e., Word, Excel and Outlook) and Adobe
- Familiarity with student career services
- Familiarity with University of Arizona processes and procedures
- Familiarity with Symplicity computer software program
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Administrative Associate Resume Examples & Samples
- Performs a wide variety of administrative support activities for entire team such as preparation of manuals, agendas, minutes, supporting documentation
- Manages the front desk, including but not limited to, greeting visitors, accepting deliveries; screens phone calls and visitors, directing to appropriate staff or department when necessary
- Assists with personnel affairs as needed
- Manages financial and procurement aspects of projects from initiation to closure
- Administers financial transactions and record keeping for unit
- Maintains and preliminarily reconciles budgets for departmental, institutional or work unit accounts; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor and authorizes payments within prescribed limits; makes recommendations for purchases
- Coordinates and maintains calendar(s) using sound judgment in determining priorities
- Organizes meetings (scheduling, location, food, and provides supporting materials)
- Coordinates travel arrangements and prepares appropriate documentation, including travel authorizations and expense reports
- Leads scheduling of video and photo shoots and other large events as assigned
- Is responsible for creating and maintaining reports that provide an enterprise view of resource allocation, capacity, management and forecasting to inform leadership
- Demonstrates ability to lead individuals regardless of reporting structure
- Develops tools and best practices to manage and execute projects
- Monitors project management including updating, maintenance of systems
- Distributes correspondence and incoming mail
- Manages the inventory and ordering of the department’s office supplies
- May supervise, monitor or coordinate the activities of student workers
- Serves as liaison to faculty, staff, students, alumni, outside agencies and the public concerning information or complaints
- Comfort with Mac OS, mobile technology
- Ability to work independently, with a high degree of self motivation
- Flexibility in approach, attitude, and work ethic
- Custom service focused, attention to detail, and a high degree of openness to new approaches and new ideas
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Administrative Associate Resume Examples & Samples
- Supports key leadership in the day to day coordination of meetings and events, calendaring, and email correspondence
- Facilitates event coordination activities including arranging catering, reserving conference rooms, and liaising with IT to ensure proper technical set up of venues
- Provides daily calendar management support activities for assigned leadership teams
- Drafts, manages, and distributes note taken during meetings, ensuring accuracy of communications for record keeping purposes
- Coordinates meetings with visitors including providing directions, metro maps and following up with additional information as needed
- Welcomes participants to events including assisting with signing guests into security and escorting them to meeting space and/or venues
- Responds to and carries out ad hoc IT requests during meetings, including printing requests and establishing IT connections
- Answers IT related technical questions including use of Share Point; resolves technical questions related to internal IT systems or software
- Liaises with internal points of contact with the organization to best answer resource related questions
- Serves as main point of contact for booking travel arrangements, referencing current internal policies
- Compiles, organizes, and submits expense reports on behalf of task order directorate staff
- Updates the organizational chart for specific PSM Directors, as assigned
- Expands professional and technical knowledge through a variety of training resources
- Minimum 3 years experience in an administrative support role; previous experience in a professional office environment required
- Prior work experience in international development with knowledge of USAID or similar donors preferred
- History of organizing and managing multiple projects simultaneously; strong attention to detail with impeccable follow up skills
- Demonstrated resourcefulness and initiative responding to technology related requests involving multiple internal and/or external stakeholders
- Ability to work effectively both independently and as part of a team
- Strong knowledge of Microsoft Office applications; familiarity with Share Point preferred
- Willingness and ability to travel for meetings and event coordination activities between the Washington, DC and Crystal City (Arlington), VA offices
- Demonstrated honesty, integrity, commitment to excellence, and strong work ethic
- Ability to travel and work abroad a minimum of 4-8 weeks per year; experience living or conducting volunteer work in developing countries preferred
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Administrative Associate Resume Examples & Samples
- Completing a broad variety of administrative and operational tasks, including the independent preparation and processing of departmental paperwork, including expense reports, invoices from outside law firms and vendors, routine correspondence, and items for appropriate approval
- Prioritize regularly conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often working calmly and well with deadline pressures
- Assist in the preparation of meeting materials, including slide decks
- Using various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations
- Printing of documents, emails, attachments, items for review and/or approval
- Prioritizing VPs’ schedules to accommodate high-priority meetings with some supervision
- Initiating administrative procedures for groups
- Handling details of a confidential and critical nature and maintaining utmost discretion and strict confidentiality in all communications to/from the legal and compliance departments
- Maintaining compliance documentation, including training records
- Answering phones
- Proficiency in MS Word, MS Excel, MS Outlook, PowerPoint and SharePoint
- Versatile multi-tasker, comfortable in a fast-paced environment working on time-sensitive matters
- Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with accuracy and attention to detail
- Exercises good judgment and works proactively and independently
- Excellent interpersonal skills and the ability to build relationships with stakeholders, including team mates, executives in the Company and their assistants, and external legal partners and vendors
- Strong written and verbal communication skills with demonstrated high proficiency for correct spelling, grammar, tone and syntax
- Curious; open to and seeks to learn new things
- Strong work tenure: 5 to 10+ years of experience supporting senior executives, law firm partners and/or in-house legal department
- Demonstrated experience handling sensitive, confidential material discreetly
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Administrative Associate Resume Examples & Samples
- Provide administrative support for members of the site leadership team. This includes preparing reports, presentations, fielding phone calls, managing departmental mail, filing, securing travel arrangements, updating organizational charts, distribution lists, and other administrative responsibilities
- The ideal candidate will be highly articulate, proactive and self-motivated with a demonstrated ability to thrive in a fast paced environment. Must also be able to interface with top-level management and handle confidential information with discretion. Able to work under minimal supervision and take initiative to make decisions (within a limited scope)
- Support users of Microsoft Connected Enterprise software suite and other company utilized programs
- Input and extract maintenance data from SAP
- Efficiently and accurately prepare and issue reports for both internal and external use
- Schedule, coordinate and facilitate departmental meetings and events for both onsite and offsite personnel as well as employees/visitors. Includes room reservations, set up, and arrangements
- Prepare expense reports for members of the site leadership team
- Purchase and maintain inventory of office supplies
- Maintain a clean and safe office environment
- High school diploma or equivalent experience required
- Associates or Bachelor’s degree preferred
- A minimum of 2 years of experience reporting to a senior level employee at a medium to large corporation/organization
- The ideal candidate will have demonstrated experience supporting multiple leaders
- Ability to exercise independent judgment regarding company matters including the fair administration of company policies affecting staff and identifying, maintaining, and managing confidential issues
- Working knowledge of the MS Office Suite (MS Word, Excel, PowerPoint and Outlook)
- Excellent interpersonal skills and ability to interact with all levels of an organization
- Demonstrated abilities in the following key areas is required
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Administrative Associate Resume Examples & Samples
- Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature
- Research and/or write background information for meetings. Participate in meetings on supervisor’s behalf, inform after the fact
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget
- Compose and draft documents and correspondence for presentations and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites
- Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit and university policies
- Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection
- Analyze and review material and extract pertinent information for briefing purposes
- Responsible for leading the administrative functions of LUEP
- Process contracts, invoices, expenditure statements, reimbursements, and track status of department accounts
- Design and/or maintain central databases and maintain reliable, effective filing systems
- Coordinate process for recruiting, hiring, and on-boarding of staff
- Analyze departmental administrative policies and procedures and develop and implement new ones when appropriate
- Plan and coordinate office morale/social activities
- High school diploma and six years of administrative experience, or combination of education and relevant experience
- Knowledge of University systems preferred
- Punctual and proactive work ethic
- Proficiency in Microsoft Office (i.e., Word, Excel, Power point) required
- Ability to use tact, diplomacy and discretion in communications and handling sensitive and confidential matters
- Demonstrated ability to clearly communicate in a tactful and effective manner verbally and in writing on broad and complex issues and to establish strong working relationships with a diverse client group, including various levels of management
- Ability to set and manage priorities in order to perform in a fast-paced environment
- Self-motivator
- Work as a team member
- Valid CA driver’s license
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Administrative Associate Resume Examples & Samples
- Progressively responsible experience in a busy office setting with an emphasis on customer service, administrative support and office management duties
- Possess excellent written communication and customer service skills to effectively communicate with employees, students and the public in person, over the phone and by email
- Demonstrated working knowledge of accounting and budgeting principles, practices, and techniques including accounts payable and receivable. Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail
- Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude
- Demonstrated competence using personal computers and various software such as Word processing, spreadsheets, database, presentation, email and internet
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Administrative Associate Resume Examples & Samples
- Manage all day-to-day operations of the administrative staff directly supporting faculty
- Serve as lead post award administrator for the Department; including knowledge of policies and procedures related to College and external sponsoring agencies, such as NIH, NSF, CPRIT, etc
- Develop/Implement/Monitor a system of account/post award management among the administrative staff to better serve the faculty; to include account/award closeout, compliance, financial and progress reports, etc
- Develop/Implement/Monitor a time and effort departmental procedure where administrative staff serve as pre-reviewers to faculty certifications
- Serve as FASTCARD Department Administrator
- Serve as PI Reporting Tool primary contact person
- Serve as primary trainer for administrative staff in regards to financial and grants-related functions; including coordinating other College trainers as needed
- Assist in hiring administrative staff as needed
- Participate in departmental and College meetings and committees as needed
- Expertise and experience in post award management
- Technology proficiency with Word, Excel, SAP, and BRAIN
- Outstanding interpersonal skills and communication skills required and must be able to work independently as well as demonstrate the ability to work collaboratively in a team to meet deadlines
- Detail oriented, strong organizational, efficiency and prioritization skills
- Ability to display a positive attitude and high degree of flexibility
- Maintains clear communication with customer regarding mutual expectations; takes personal responsibility and accountability for correcting customer-service problems
112
Administrative Associate Resume Examples & Samples
- Preparation/edits to presentation materials
- Preparation and follow up on confirmations
- Engagement assistance including rolling binders, downloading appropriate audit programs/forms/templates
- 990 and other tax filing tracking and processing/ page-checking/extensions
- Preparation of client request listing
- Coordinating QC reviews and FS issuance
- Performing final foot and reads
- Draft E/L’s, RC letters, Client Rep Letters
- Prepping binder for binder approval – creation of final PDFs, adding in FS opinion dates, etc
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Administrative Associate Resume Examples & Samples
- Open the office, serve walk-in traffic, answer phone and email inquiries
- Initiate the ordering of textbooks for first-year writing courses. Communicate with publishers regarding print and desk copy orders. Order textbooks online via the ASUA Bookstore’s web site. Create and maintain various request forms and work with Writing Program Administrators on textbook approvals
- Manage a variety of program events which includes logistics, reserving venue or mall space, catering (may require pick-up/delivery of food/drinks), table/chairs/tent reservations, marketing or project materials preparation and distribution, notifying guests and presenters, and set-up/take down of event
- Respond to students, parents, and instructors who wish to report issue/complaint. Interpret and relay university and program policies, document information and forward to the appropriate administrator
- Inform instructors regarding grade policies, deadlines, and instructions. Verify all first-year writing course mid-term and final grade rosters have been officially submitted, follow up on late or missing submissions. Generate grade distribution reports
- Manage the WP GTA applications for non-teaching opportunities as well as the GTA and lecturer application process for awards. Internal and via UA’s Scholarship Universe. Manage notices and materials distribution to committee
- Maintain confidential records of lectures, graduate assistant/associate teachers and instructor supervisors. Receive various confidential reports, respond to inquiries to review the material, prepare semester spreadsheet reports for Director’s review
- Develop program documents, policies, procedures, and forms as needed and routinely review current documents for necessary revision
- Arrange a variety of committee meetings within the individual department programs, conferences and appointments; anticipate and prepare background materials as needed
- Attend Writing Program Advisory Committee meetings, record/prepare/distribute minutes, and send out items for voting
- Edit and maintain Writing Instructor Resource website (WIRe)
- As needed, assist with Writing Program course scheduling data entry, course eligibility processing (PERC), student registration and placement updates/adds
- Provide additional support to the Writing Program Administrators as needed
- Ability to work independently, with a high degree of self-motivation
- Ability to establish priorities and meet deadlines. Strong organizational skills
- Experience handling sensitive and confidential information
- Experience in generating spreadsheets and reports using raw data
- Knowledge and experience utilizing Microsoft Office Excel, Word, and Outlook
- Knowledge of Drupal or similar web content management systems/software
- Knowledge of Qualtrics, Google Forms, and/or similar survey software system
- Knowledge and experience utilizing university systems (UAccess – Student), PeopleSoft, or other web-based Enterprise application systems
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Administrative Associate Resume Examples & Samples
- Communicating with others to effectively carry out essential job functions
- Establishing and maintaining effective working relationships with all levels in the organization, as well as external stakeholders
- Effectively managing multiple priorities involving multiple customers
- Meeting management and event management including set up, outlook invitations, copies, catering, logistics and meeting minutes
- Experience in travel planning and expense entry/management
- Handling confidential and sensitive information with tact and discretion
- Intermediate to excelled use in computer software programs including Word, Excel, Outlook and Power Point as evidenced by formal course work, training, or previous work experience
- Managing volunteers, volunteer stakeholder groups and distribution lists
- Knowledge of business letter writing format, style, and protocol
- Maintaining and organizing large amounts of data with precise attention to detail
- Applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages, and ratios
- Conducting basic research, including gathering and assimilating information pertinent to assignments
- Proficiency in MS Word, Excel, Outlook
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Administrative Associate Resume Examples & Samples
- Experience in higher education
- Experience maintaining multiple calendars
- Experience in planning and coordinating fundraising events
- Experience with coordinating travel itineraries and processing expense reimbursement claims
- Experience with proper cash handling procedures including funds received via cash, check and credit cards
- Demonstrated knowledge or experience with Advance or IFAS or like databases/financial software
- Experience with Word, Excel, Outlook, Advantage and Sunrise
- Experience with maintaining and updating databases and spreadsheet, i.e. Advance
- Demonstrated knowledge of standard office policies and procedures
- Evidence of effective verbal and written communication
- Demonstrated knowledge and skill in accounting and budgeting procedures and techniques
116
Administrative Associate Resume Examples & Samples
- Act as the departmental “go-to-person” for general operational or administrative inquiries
- Apply technical and business expertise to contribute within and beyond his/her assigned areas
- Maintain a complex calendar for Functional Directors including calendar administration, scheduling, conflict resolution, ad-hoc requests
- Support & actively participate in functional leadership meetings, including management of agenda, minutes and action logs
- Effectively manage multiple, often conflicting, priorities to successful conclusion
- Arrange, coordinate and support meetings, events and activities for both onsite and offsite meetings
- Coordinate travel and conference attendance for key customers
- Process invoices, payments and expense reports using corporate applications
- Build and maintain strong collaborative partnerships within the Administrative Professional Team and actively participate meeting and projects as required
- Able to manage confidential and sensitive information with good judgment and discretion
- Able to participate and support a variety of projects and cross-functional teams
- Provide on-boarding support of new employees and ordering of department supplies through corporate systems
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Administrative Associate Resume Examples & Samples
- Intermediate to advanced Microsoft Office skills (Word, PowerPoint and Excel). Will be tested
- Beginner to Intermediate design skills. (Adobe InDesign or Canva, PhotoShop, Illustrator). Will be tested
- Able to communicate, build relationships, gain trust and effectively work with development directors, sponsors, donors, and volunteers
- Able to proactively and effectively communicate across diverse audiences across Texas
- Able to provide excellent customer service while ensuring compliance with the American Heart Association’s policies and procedures
- Effective project management including: work on multiple projects simultaneously following a set/recommended timeline; managing project details with limited supervision
- Ability to work in a team environment (e.g., effective interpersonal and customer relations skills)
- Office administration skills, including general clerical skills (e.g., filing, typing, copying, telephone etiquette and office operations)
- Must be able to occasionally lift 25 lbs
- Must be able to travel 10-15 times per year, up to three nights per trip. (Schedule provided in advance; expenses covered.)
- High school diploma or GED equivalent required; BA in Marketing or Communications preferred
- 1-3 years’ experience managing multiple projects, large amounts of data, and consistently meeting tight deadlines
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Administrative Associate Resume Examples & Samples
- Must have at least one year experience in a related role
- Strong computer skills specifically proficiency with Microsoft Word, Excel, Power Point, Publisher and database tools
- Previous experience with sales and/or fundraising databases and accounts payable/receivable programs desired
- Self-starter and ability to work independently
- Strong organizational skills and detail-oriented with ability to multi-task and thrive in a high-pace work environment
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Administrative Associate Resume Examples & Samples
- Minimum of five years proven and progressive secretarial or administrative experience or equivalent
- Associates degree in business, related field or equivalent experience
- Superior written and verbal communication skills
- Organizational and project management skills
- Strong typing, customer service, problem-solving, and organizational skills
- Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters
- Ability to influence others to accomplish a common goal
- Ability to effectively utilize Microsoft Office applications to prepare reports, presentations and memoranda on behalf of the Executive
- Strong technical skills to complete self-service related transactions on behalf of the executive
- Knowledge of Company policies and practices
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Administrative Associate Resume Examples & Samples
- Experience using Stanford systems desirable
- An ideal candidate would exhibit excellent time management, the ability to set priorities, handle multiple tasks simultaneously and work in a fast-paced environment
- The candidate must demonstrate an ability to work independently with minimal direction
- Must be sensitive to confidential information, and have common sense and tact
- A passion for working with diverse group of people with varied backgrounds and personalities
- A positive, can-do attitude is a must
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Administrative Associate Resume Examples & Samples
- Maintains annual calendar of important internal and external events and deadlines related to the Office of Student Success
- Maintains AVP of Student Success’s calendar, schedules appointments, provides information to callers
- Ensures operation of equipment and completes preventive maintenance requirements; handles office layout including computer outage reporting for repairs; evaluates new equipment and techniques
- Maintains professional and technical knowledge by attending educational workshops; attends Blackboard training; establishes personal networks; participates in professional events
- Uses FAMIS/CANOPY to maintain and reconcile office accounts on a monthly basis and keep the supervisor(s) advised of balances
- Prepares requests for expenditures using FAMIS and CANOPY or manually
- Maintains current inventory of office supplies, prepares requisitions for replacement of supplies and equipment; performs year-end inventory of office supplies and equipment
- Prepares routine correspondence, mass mailings, handouts/copies, and outgoing mail; receive and process incoming mail
- Makes travel arrangements, prepares travel applications and travel vouchers for supervisors
- Assists with special reports, projects, events and activities
- Proofs, edits and makes recommendations for revision of all written communication and documents, particular attention given to grammar, spelling and punctuation
- Maintains confidentiality and security of information and files for all department offices (i.e. correspondence and other records)
- Communicates effectively and works well with faculty, staff, students and public
- Works independently with general supervision. Completes tasks in a timely manner
- Must have the ability to prioritize work to meet deadlines and handle periods of increased workload demands
- Contributes to the effective team management of all relevant problems, issues and opportunities
- Contributes to the academic affairs divisional/unit plan that links to the strategic plan and provides continuous quality improvement
- Demonstrates student service attitude in all interactions with students by providing cordial, caring, thorough, and encouraging assistance and direction
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Administrative Associate Resume Examples & Samples
- Executive management coordination, including time management
- Create, organize and maintain critical information using MS Office Tools. Includes gathering information from various sources, developing formats for tracking purposes and presenting information
- Screen incoming calls and correspondence and respond independently when possible
- Arrange complex and detailed travel plans and administrative functions for the department requiring both specific and general administrative knowledge
- Work with the understanding of a high degree of confidentiality
- Perform and follow-up in various projects and administrative functions for the department requiring both specific and general administrative knowledge
- Must be able to work with all levels of a global organization, as well as handle external inquiries
- Serve as the Site Move Coordinator for Care Chemicals in Florham Park
- Miscellaneous administrative tasks as required; filing, faxing, photocopying, and various processing -- such as expense reporting, AMEX account reconciliations and purchasing activities for departmental needs
- Minimum of 5+ years experience reporting to an executive officer of a medium to large corporation/organization
- Expert proficiency in Microsoft Office Software Package including PowerPoint and Outlook
- Knowledge of corporate policies and procedures
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Administrative Associate Resume Examples & Samples
- Must be able work under pressure with frequent interruptions in a fast paced environment that has constantly shifting priorities and deadlines
- PowerPoint skills are desired
- Must have basic medical terminology knowledge and /or willingness to learn advanced medical terminology
- Academic/medical experience desired, preferably at Stanford
- Ability to speak Spanish would be very helpful
124
Administrative Associate Resume Examples & Samples
- A bachelor's degree to include two years' of relative experience or the equivalent combination of four years' progressively responsible administrative experience required with an emphasis on demonstrated ability to handle complex meetings and legislative priorities
- A minimum of three years' experience working with a state agency, lobbying firm or California Legislature
- The incumbent's legislative experience should imbue them with specific knowledge of the legislative process, rules and committee functions and activities
- Incumbent must possess a professional demeanor, advanced writing and proofreading skills, a comfort level working with website or social media platforms, and an ability to interface with senior level executives and California legislators or senior level legislative staff
125
Administrative Associate Resume Examples & Samples
- 2-years Administrative or Receptionist experience in fast-paced environment preferred
- Proficient in Outlook, Google Docs and Word
- Must possess excellent attention to detail and maintain a high commitment to excellence
- Must exhibit excellent communication, confidentially, grammatical & organization skills
- Must be accountable for their work and exhibit a positive attitude – team player works best
- Confidentiality and Non-Disclosure Agreements are required
- Experience with calendaring & book domestic/international travel are required
126
Administrative Associate Resume Examples & Samples
- Prepare and present correspondence, presentations, and reports
- Screens telephone calls and visitors (Customers/Partners), and resolves inquiries and requests
- Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements
- Tracks operational data in a database, including financial and other reporting metrics
- Uses software tools to compile data into presentation format
- Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements
- Independently prepare presentations and recurring reports
- Coordinates special projects and department activities
- Coordinates office functions with other departments
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Administrative Associate Resume Examples & Samples
- Must have at least intermediate knowledge and skill with Microsoft Office 2007 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing
- Ability to acquire understanding and absorb new information rapidly
- Must pass background check
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Administrative Associate Resume Examples & Samples
- Four-year college degree or equivalent desired
- One to two years student services or related experience desired
- Familiarity with Stanford systems such as PeopleSoft GFS, OBI, Oracle and the new GST system preferred
- Three to five years administrative experience
- Strong interpersonal skills to interact with diverse groups of individuals
- The ability to maintain effective work relationships and demonstrated ability to organize and present complex data clearly and accurately
- Ability to work under pressure of deadlines with limited guidance and complete analysis in a timely and accurate manner
- Proficiency with Microsoft Office
- Familiarity with Filemaker Pro or other database systems
- Demonstrated success in adapting to systems changes and learning new technologies
129
Administrative Associate Resume Examples & Samples
- Prepare and deliver materials for virtual and in-person meetings by collecting company information for new business and compiling research including member reports for existing clients. This includes pulling membership engagement information from internal databases in advance of scheduled interactions
- Work with practice management to plan for internal meetings and events including coordinating logistics for meetings both internal and external and organizing internal company wide and team events for team engagement
- Coordination of meetings can include, but is not limited to, organizing venues and meeting spaces, coordinating catering and acting as point of contact at the event to ensure successful logistics
- Manage data entry into CRM system to ensure accurate metrics reporting while upwardly managing the account teams to adhere to data compliance expectations
- Serve as CRM “super user” and complete ad hoc data queries at Account Managers’ requests
- Generate reports via our CRM system and perform entry-level data analysis for account management teams
- Navigate CEB matrix to find solutions/troubleshoot issues on behalf of account teams; serve as a liaison with internal departments
- Organize and maintain necessary practice specific marketing collateral and materials for your account teams
- Ability to present self professionally and intelligently to internal clients/colleagues
- Well established organization, multitasking and prioritization skills
- Strong work ethic and can-do attitude
- Logistical planning
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Administrative Associate Resume Examples & Samples
- Perform a variety of administrative and/or secretarial support activities for the two (2) Assistant Administrators and Administrative Office of the Department Chair; coordinating meetings, responding to emails, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position
- Author, edit and proofread letters and documents from Surgery Leadership. Transcribe and compose letters and correspondence from rough draft or Dictaphone tapes; correct grammar, spelling and punctuation errors; edit wording without changing intended message
- Arrange travel, including travel authorization, flight itinerary, lodging, meeting agenda; collect and submit receipts for reimbursement according to UA policy
- Process A/R requests for UofA or Banner charges
- Complete and submit disbursement vouchers for reimbursement to business office
- Maintain office equipment and order office supplies as needed
- Assist with faculty recruitments including scheduling faculty visits, building itineraries and making all travel arrangements. Assist with campus visits
- Coordinate with Human Resources regarding onboarding of new faculty and staff into the Division of General Surgery. This may include relocation services, UA moving guidelines and expense reimbursement policy, coordinating the purchase of office equipment, and familiarizing new faculty members with UA resources
- Assist faculty with updating and formatting their CV
- Open and review all incoming mail; answer inquiries and compose correspondence on general and technical matters in accordance with established guidelines and forward other items to supervisor or appropriate staff
- Screen phone calls and visitors, directing to appropriate staff or department when necessary; provide information requiring comprehensive knowledge and may interpret department policy, procedure and operations
- Plan and arrange conferences or meetings under general instructions from supervisor; communicate arrangements to appropriate individuals and draft letters to conference speakers
- Maintain calendar(s) for Surgery Leaders and serve as proxy to Acting Department Chair’s Assistant by regularly prioritizing and arranging meetings, conferences and appointments; arrange necessary travel reservations and itineraries; process travel reimbursements, anticipate and prepare background materials needed
- Knowledge of University of Arizona processes and procedures
- Knowledge of UAccess
- High degree of flexibility
- Able to work in a fast-paced environment with competing deadlines and priorities
- Experience in event planning a plus
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Administrative Associate Resume Examples & Samples
- Ability to communicate effectively verbally and in writing
- Ability to establish and maintain effective working relationships
- Ability to perform basic mathematical calculations
- Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations
- Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices
- Knowledge of applicable computer applications and basic computer functions
- Ability to maintain accurate records and retrieve files from active or archive sources. Basic filing practices to include numeric and alphabetic systems
- Knowledge of office practices, procedures, and etiquette
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Administrative Associate Resume Examples & Samples
- Experience in working in a higher education environment, preferably in student services
- Demonstrated knowledge of office practices and policies and office equipment
- Experience in preparing reports
- Experience in using Microsoft applications (e.g., Word, Excel, PowerPoint)
- Experience in working with databases
- Experience in event scheduling
- Evidence of effective verbal and written communication skills and attention to detail
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Administrative Associate Resume Examples & Samples
- Familiarity with basic aspects of science and research, both basic and clinical
- Natural drive and initiative, a strong work ethic, and high productivity
- Professionalism and discretion with maturity and grace
- Comfort with ambiguity and extensive, active problem-solving and critical thinking capability
- Exceptional communication and writing skills
- Highest proficiency in technical skills, including preparation of text documents; scheduling; working with data in spreadsheets; basic accounting; accessing on-line instructions, registrations, submissions, and data repositories; maintaining and updating websites; accessing and submitting grant applications; generating and communicating through mailing lists
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Administrative Associate Resume Examples & Samples
- Four-Year College Degree
- Administrative experience within an academic setting
- Proven ability to work productively, collegially, and diplomatically in an academic environment with a diverse and international group of individuals
- Exemplifies positive energy and enthusiastic team player in a fast-paced environment and demonstrated ability to learn
- Familiarity with Stanford University policies, procedures, and Oracle Financials
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Administrative Associate Resume Examples & Samples
- Manage and determine calendar scheduling and coordinate support for the Associate Dean of Curricular Affairs
- Arrange and help determine the Associate Dean’s and all of Curricular Affair’s travel arrangements while coordinating the required approvals, account information and financial paperwork including circumstances requiring higher level of signatures
- Schedule, organize, monitor, take minutes, and administer the Tucson Clinical Curriculum Subcommittee (TCCS), Tucson Curriculum Management Subcommittee (TCMS), and Curricular Affairs staff meetings, including scheduling rooms, and ITS/MTS needs
- Provide support to the Director of Student Assessment and Program Evaluation by accumulating data to help create and determine time frames for track surveys for Medical Students, Facilitators and Instructors for survey assessment duties
- Determine need, approve, authorize, monitor expenditures and allocation of office supplies needed for Curricular Affairs. This also includes the managing of required forms on the financial system
- Provide problem solving and managerial techniques while providing general support to block coordinators, clerkship coordinators and other office administration for unit operations
- Manage and collaborate on various special projects and/or special events, including but not limited to Academy of Medical Education Scholars (AMES), Commitment to Underdeserved People (CUP), MD-MPH, and Rural Health Professions Program (RHPP), while providing general administration support including preparing the background material, scheduling, ordering and organizing for those projects for Curricular Affairs
- Help prepare Curricular Affairs job duty descriptions for posting available positions. Lead Departmental Representative for the recruitment and hiring
- Help manage the human resource aspects of open positions, collection of applicants and arranging interviews
- Help new employees with acclimation to the College of Medicine and general office procedures
- Help manage and update the various University of Arizona, College of Medicine and Curricular Affairs websites
- Help manage and train employees to emergency procedures while maintaining the emergency manual. Work with Facilities Management for dissemination of emergency procedure information to faculty, staff and medical students
- Answer/triage phone calls and in-person inquiries made to Curricular Affairs by determining/directing to the appropriate staff or department when necessary and/or providing requested information
- Background or experience in an education setting
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Administrative Associate Resume Examples & Samples
- Perform administrative/clerical functions including: word processing or typing letters, memoranda and forms; creating spreadsheets and various presentation materials; updating corporate database
- Coordinate and assist with business unit board and committee meeting scheduling, logistics and materials preparation
- Receive, direct and relay messages; respond to or route inquiries, and bring attention to matters of major importance, to appropriate personnel
- Assist in the planning and preparation of meetings, conferences and conference calls
- Review and proofread documents to ensure accuracy, neatness, proper spelling, punctuation and grammar; recommend changes to improve readability and clarity
- Maintain confidential and specialized files and records
- Maintain familiarity with Corporation and division activities, including organization, work flow and operations
- Coordinate and/or take lead responsibility on special projects
- Provide periodic and short-term relief to other assistants within the Office of the Corporate Secretary
- Order supplies, coordinate travel arrangements for both employees and outside board members, receive visitors, sort mail and process expense reimbursements and budget-related records
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Administrative Associate Resume Examples & Samples
- Creates and/or process documents in UAccess Financials- including purchases, Internal Billings, Cash Receipts, Disbursement Vouchers, Transfer Funds, General Error Corrections, Salary Expense Transfer, etc
- Coordinates travel authorization/documents and expenses. Reviews transactions ensuring completeness and accuracy. Follows various business documents through UA systems to ensure timely and proper processing
- Manages the front desk, including but not limited to: greeting visitors, accepting deliveries, screens phone calls and visitors, directing to appropriate staff or department when necessary
- Work with outside vendors to maintain office equipment, and maintain a problem log
- Keep copier and printer supplied and loaded with paper, toner, etc. and ensures operation or printer, copier and fax machine
- Plan and arrange meetings or conferences under general instructions from supervisor and communicates arrangements to appropriate individuals
- Participate in cross training of duties with other staff
- File and maintain confidential documents and correspondence in both physical and electronic files for ease of retrieval
- Prepare Purchasing Card documents, reconcile and approve purchases made by staff
- Responsible for preparing and processing hiring paperwork for student employees
- Experience with University systems such as UAccess Student, Employee, Analytics & Financials
- Experience with University personnel action processing (posting, hiring, terminations, non-renewals etc)
- Knowledge and skill in administrative principles, accounting, budgeting and payroll procedures
- Deadline and task oriented, able to process a large volume of transaction in a timely manner
- Knowledge and skill using personal computers and Microsoft Office (Word, Excel, Access, Outlook, etc.)
- Strong problem solving and analytical skills
- High degree of openness to new approaches and new ideas
- Ability to provide exceptional administrative support in a fast paced environment
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Administrative Associate Resume Examples & Samples
- Excellent planning and organizational skills, as well as attention to detail
- Familiarity with Stanford University systems, policies, and practices
- Proficiency with Microsoft Office applications (Excel, Word) and web content management, and demonstrated ability to learn new computer systems and applications
- Experience with event planning
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Administrative Associate Resume Examples & Samples
- Plans or schedules own work, ability to manage multiple tasks
- Coordinates and/or takes lead responsibility on special projects requiring advanced skills
- May provide work direction for clerical group; may review work of others; may train others
- Uses business applications software, and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.)
- Composes correspondence and reports for supervisor’s signature
- Researches, abstracts and compiles information and data for analyses
- Reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc
- May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, etc
- Follows established safety procedures
- Performs various other equivalent and lower-grade functions
140
Administrative Associate Resume Examples & Samples
- Purchase Orders approvals
- Arrangements for English classes (memos/calendar update/survey etc.)
- Consultations on visa process (US, Chinese, Korean)
- Arranging for UKR site visitors (hotel, transportation etc.) and quarterly memo
- Suppy Orders for UKR site and business cards
- Sending/receiving correspondence (Ukraine and worldwide)
- Arrangements for Invitation letters for foreigners travelling to UKR
- Coordination of Site Teambuilding Events (2 per year)
- Contractual arrangements for Lease Agreements with temporary workers
- Arrangements for site wide trainings and other events/meetings
- Office stationery supply
- Track and updated Site Contact Details spreadsheet
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Administrative Associate Resume Examples & Samples
- Direct administrative support for the Co-Division Chiefs of the Division of Genetics, Genomics and Precision Medicine
- Prepare PowerPoint presentations
- Prioritize and arrange meetings, conferences and appointments for the Co-Division Chiefs; make necessary travel reservations and itineraries; determine and prepare background materials needed
- Direct academic support for the Co-Division Chiefs; abstract submission; journal-specific formatting, submission and tracking of manuscripts; scientific poster preparation
- Expert knowledge and experience in PowerPoint
- Working knowledge of IRB procedures/grant
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Administrative Associate Resume Examples & Samples
- Manages (develops, coordinates and maintains records) donor database, sales trackers and plan builder documents
- Participates in the planning and execution of Leadership Team Meetings, Wrap Around Events and the day of logistics of both the Denver Heart Ball and the Go Red for Women Luncheon
- Assist in compiling and analyzing data, making calculation and preparing reports
- May compose, design or edit event related materials such as invitations and signage
- Responds to inquiries regarding volunteer opportunities
- Knowledge of office management principles and practices and administrative procedures
- Manage volunteers at Wrap Around Events and the day of both the Denver Heart Ball and the Go Red for Women Luncheon
- Intermediate to Advanced skills in all MS Office software applications including Word, Excel, Outlook, and Power Point, as evidenced by formal course work, training or previous work experience
- Skill in maintaining and organizing large amounts of data with precise attention to detail
- Skill in communicating with others to effectively carry out essential job functions
- Skill in meeting management including setup, outlook invitations, copies and meeting minutes
- Comfortable working in a fast-paced, often time sensitive environment
- Above average communication and customer service skills. Ability to convey a positive and professional image
- Understands the sense of urgency required to support an event
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Administrative Associate Resume Examples & Samples
- University financial operations including purchasing, reimbursements, corporate card use and oversight, revenue processing, account reconciliation and expenditure control
- Teaching and course support for faculty and other instructors as well as graduate students
- Coordination of seminar series, colloquia and special events, including events, courses, seminars or conferences for the Construction Institute (an affiliates program) or the Sustainable Urban Systems initiative
- Support for the graduate admissions process in coordination with CEE student services staff
- Occasional support for faculty affairs activities in coordination with CEE management
- Operational or administrative project support for faculty- or student-led research projects
- Shipping/receiving, facilities coordination, and other operational support duties and general office tasks
- Excellent customer service and interpersonal skills, including a demonstrated ability to work effectively as part of a team
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Administrative Associate Resume Examples & Samples
- Experience with oracle financial systems
- Experience in positions requiring high level of sensitivity to confidential information
- Familiarity with Stanford School of Medicine leadership structure, and a demonstrated understanding of how the University, Stanford Healthcare, and Development infrastructure work together to support clinical and research enterprises
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Administrative Associate Resume Examples & Samples
- Acts as primary contact for all phone inquiries; directs phone calls to appropriate individual(s) and/or departments
- Greets visitors, determines nature of business, directs them to appropriate office/person and notifies appropriate person of visitor’s arrival; answers inquiries and provides factual information verbally or by giving visitor relevant literature
- Responsible for daily opening/closing procedures
- Manages reservations for the Julie Modine Woodrow Boardroom
- Assists the Business Administrator with various financial transactions in UAccess such as but not limited to: monthly P-Card reconciliation, employee and expense reimbursements, travel, etc
- Supports the Business Administrator with year-end reconciliation and inventory; pays various invoices with P-Card and submits supporting accounting document(s) to Business Administrator
- Assists with setup and take-down of hospitality functions
- Aids the Business Administrator with hiring and training of student assistants, coordinating workload, and schedules
- Manages a document archive system
- Supports the Business Administrator and Executive Communications Manager to include but not limited to: scheduling appointments, processing travel and employee reimbursements
- Primary contact for ordering business cards and signage; responsible for ordering office supplies through approved vendors
- Oversees telephone requests for office (i.e, transferring numbers, deactivating or activating phone lines, purchasing)
- Assures that supply room and kitchen are efficiently stocked; ensures kitchen, lobby and waiting lounge are in appropriate order
- Reviews and updates operational procedure manual as needed
- Manages all Facilities Management requests
- Experience with the University P-Card reconciliation, employee and expense reimbursements, travel, etc
- Fluency in Microsoft Office products and demonstrated ability to acquire new software skills
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Administrative Associate Resume Examples & Samples
- High School Diploma/GED with a minimum of five (5) years of relevant administrative work experience
- Proficiency with email (MS Outlook preferred) and strong computer skills including MS Excel, MS Word and MS
- Bachelors Degree with 7 years of experience as an administrative assistant or High School Diploma/GED with 10 years of experience as an administrative assistant
- Proficiency in MS Office including Excel, Word, Powerpoint and SAP
- A notary seal is desirable
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Administrative Associate Resume Examples & Samples
- Prepare, review, verify, process and keep financial data, such as timing accounting and services entries etc. via SAP for ANA-WY and accounting departments and running monthly report from SAP. If approved by ANA manager, prepare and communicate financial data on a given project to ANA-WY’s customers
- Understand and analyze financial data via various tools, and prepare statistics for various business purposes. Interact with Accounting, a wide range of internal customers, department management and scientists on financial data, inquiries, and provide or recommend data solutions to Accounting and management
- Complete annual R&D tax credit
- Generate monthly LIMS statistics data and productivity reports
- Coordinate and maintain department quality system consisting of ISO 9001 and ISO 17025, including internal and external audits, follow up of findings and continuous improvement system. Maintain and update all documents as compliance required
- Take a proactive role in managing internal customer relations. Conduct annual customer survey, compile data, follow up with customer comments and provide recommendation based on the survey results. Update department brochures/presentations and website for a purpose of marketing and customer interactions
- Support the department purchasing for all lab and office supplies. Maintain and execute service contracts, and support the billing for special customers and processes. Maintains all purchasing and billing records
- Provide general administrative support, including: logistics/coordination for department activities, travel arrangement for staff, filing expense report, lab reports according to retention schedules, department file archiving and data base management, scheduling of required training, on-boarding new employees and department visitors
- Maintain ANA Website and R&D Safety Manual website
- Operate in a safe environment and provide administrative support to R&D building (multiple BUs) ANA-WY safety programs
- Provide special administrative and logistic support to RA/N, RAA/AN as needed
- High school diploma or equivalent is required with 5+ relevant industrial experience is required. Higher degree w/ more relevant experience is preferred
- Proficiency with Windows, MS Office (Word, Excel, PowerPoint) and search engine is essential. Hands-on experience in Outlook, SAP, Cobalt and Access IT (or similar programs) is highly desirable. Demonstrated ability to quickly learn new computer systems is required
- Experience in working with financial data preferred
- Excellent interpersonal and communications skills and a high level of customer focus, and good team and collaboration skills are required
- Must be highly organized, responsive and demonstrate good attention to detail and accuracy. Quality training (such as ISO 9001 or similar programs) is highly desirable
- Website maintenance experience is highly desirable. Website development experience is a plus
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Administrative Associate Resume Examples & Samples
- High school diploma and three years of administrative experience, or combination of education and relevant experience; preferably in higher education
- Proficient computer skills and demonstrated experience with office software and email applications (including Microsoft Office Suite)
- Experience with Adobe preferred
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Administrative Associate Resume Examples & Samples
- Managing complex calendars including scheduling/resolving meeting conflicts
- Coordinating and Scheduling sub-team off-sites and onsite meetings, including arranging offsite meeting locations/logistics, preparing meeting rooms, arranging catering and AV equipment, etc
- Preparing meeting agendas, coordinating/collating presentation decks and supporting materials
- Providing backup support to other department admins as needed, and assisting with large department meetings, off-sites and initiatives
- Ordering Office supplies & equipment along with discarding/recycling
- Managing distribution lists and drive access
- Facilitating on-boarding of new hires, including office/space identification, office/equipment and onboarding reading materials set-up
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Administrative Associate Resume Examples & Samples
- Experience in an academic setting, preferably at Stanford
- Experience related to postdoctoral policies and procedures
- Experience in Dreamweaver, Photoshop, Endnote and Acrobat is preferred
- Proficient writing, speaking, and reading Japanese
- Proficient computer skills and demonstrated experience with office software and email applications, specifically MS Office and Outlook
- Ability to prioritize and multi-task; ability to work independently and to coordinate multiple assignments with fluctuating priorities
- Ability to learn and adapt to Stanford specific software and clinically related software
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Administrative Associate Resume Examples & Samples
- Supervises, monitors or coordinates the activity of subordinates
- Monitors or oversees the monitoring of a variety of account expenditures; maintains and reconciles detailed budgets for various accounts; advises and/or determines which expenditures are within the budget guidelines; informs management of irregularities and proceeds with corrective action
- Approves/authorizes expenditures or actions for administrative and operational needs sometimes requiring higher level signatures
- Coordinates business affairs, personnel matters and may interpret policies and procedures
- Proficient in Google Drives
- Proficient in Microsoft Outlook Suite
- Familiar with providing updates to a website
- High degree of attention to detail
- Experience working with diverse individuals including, but not limited to, students underrepresented in medicine, LGBTQ+ individuals, etc
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Administrative Associate Resume Examples & Samples
- Bachelor's degree and two years of relevant experience, or an equivalent combination of education and relevant experience
- Experience with Stanford University policies and procedures, or previous experience an academic or health care setting preferred
- Prior experience working with educational programs is highly desirable
- Proficient computer skills and demonstrated experience with office software, email applications, and web-based systems
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Administrative Associate Resume Examples & Samples
- Manage reports required for the various State, Federal and private grants and contracts awarded to the HGSC
- Work directly with the Administrator, Administrative Associate II, Grants Manager, and Faculty to prepare and/or coordinate required proposal elements, including budgets, proposal text and required supporting documents
- Coordinate the pre- and post-award application process for federal, state and private funding opportunities, including compilation of proposal components, QC of data and data entry, and compliance with proposal and BCM guidelines
- Use and maintain the HGSC grant databases for accuracy
- Present information related to grants and contracts to faculty and Administration
- Maintain the security and confidentially of relevant documents and information
- Manage and process SAP HR entries for ~ 200 employees, including new hires, vacancies, and all types of leave
- Manage recruitment and transfers for Faculty and Hiring Managers to ensure hiring is completed in a timely manner to support the operation of the HGSC
- Manage the submission of visas to the International Service Office for timely extensions and new hires
- Manage SAP time/payroll entries, monitoring deadlines and timely completion by all personnel
- Provide support for the Center’s senior faculty and staff, including publications, scheduling, and travel arrangements and reimbursements
- Communicate College and HGSC policy to faculty and staff
- Participate in the preparation and monitoring of the annual budget
- Participate in organizing and coordinating special events
- Bachelor degree in Business Administration, Finance, Management, Accounting, Public Health, or Health Administration or Four years of relevant work experience in a business administration/business management setting can be substituted in lieu of a degree
- Five years of responsible administrative experience with at least two years of experience in a responsible supervisory/managerial position with a Bachelor degree or Nine years of relevant work experience in a business administration/business management setting with at least two years of experience in a responsible supervisory/managerial position without a degree
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Administrative Associate Resume Examples & Samples
- Administrative coordination experience in higher education working with researchers, students, and other constituencies
- Experience with the planning and execution of professional meetings
- Experience with Word, Excel, Power Point, and Adobe Acrobat
- Experience establishing and mainting effective working relationsips with faculty, staff, studnet, communicaty partners and other stakeholders
- Experience preparing correspondence and reports
- Experience maintaining web pages, distribution lists, and using web forms
- Experience with meeting planning tools (e.g. registration online)
- Engage in forward-thinking about future scenarios for the industry and the challenges that might arise from them
- Conduct research for innovative solutions to these challenges using multidisciplinary research expertise in a unique multi-campus work environment
- Facilitate interchange of ideas and collaboration among academia, industry and government on critical industry issues
- Educate the next generation of power industry engineers
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Administrative Associate Resume Examples & Samples
- Experience in SAP support for cost accounting, material purchasing, and preparing a variety of SAP group cost expenditure information
- Management coordination, including time management
- Must be able to work with all levels of the organization, as well as handle external inquiries and contacts
- Serve as primary contact and oversees community relations activities
- Minimum of 5+ years experience in an administrative role
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Administrative Associate Resume Examples & Samples
- Four-year college degree or equivalent
- Experience with Stanford University policies and procedures, or previous experience in an academic or health care setting
- Knowledge of Stanford systems
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Administrative Associate Resume Examples & Samples
- Intermediate to advanced skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (Will be tested)
- Composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation
- Thorough knowledge of business letter writing format, style, and protocol
- Applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios
- Conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources
- Establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public
- Properly handling confidential and sensitive information with tact and discretion
- Managing multiple priorities involving multiple customers
- Working and making decisions quickly and independently with little to no direct supervision
- Interpreting programs and plans
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Administrative Associate Resume Examples & Samples
- Assists in answering telephones, greeting guests, and other receptionist duties
- Function planning – To include assistance with pricing for customers, working with government contracts, etc
- Develops and produces various reports as needed
- Major computer skills – SAP, Word, Excel, Powerpoint. Writing skills
- Performs administrative functions at an executive level
- Maintains cleanliness of work area
- Practices and complies with all Company policies and procedures including safety and work rules, etc
- Performs other duties as directed by supervision
- Practice and comply with all Company policies and procedures (EEO, Harassment, Safety, Sarbanes Oxley, etc.)
- Performance of other duties which are deemed by management to be an integral part of the job, including but not limited to fulfillment of work schedules, adherence to attendance policies, and other applicable operating rules, policies and procedures
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Administrative Associate Resume Examples & Samples
- Perform other general office duties such as reports, filing, etc
- Interface with Director of Marketing on specific projects
- Practices and complies with all Company policies and procedures (EEO, Harassment, Safety, Sarbanes Oxley, etc.)
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Administrative Associate Resume Examples & Samples
- Ability to deal tactfully and professionally with sensitive and confidential information; demonstrated ability to adapt to changing priorities and tasks quickly and diplomatically
- Ability to speak Spanish or Portuguese preferred
- Advanced computer skills and demonstrated experience with office software, email applications and video conferencing software
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Administrative Associate Resume Examples & Samples
- Produce and/or support preparation of proposals, briefings, correspondence, and financial reports by using computer skills such as word processing, database, and spreadsheets. Answer and transfer calls as necessary, order office supplies, and perform other administrative/clerical and ad-hoc tasks as assigned
- Record and distribute meeting notes; record, distribute and track meeting action items and handle other routine communications
- Coordination of internal meetings and functions, schedule meetings, reserve conference rooms, set up conference calls, register and greet visitors, catering coordination and set-up
- Four years relevant experience
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Administrative Associate Resume Examples & Samples
- Previous experience within a research and/or medical environment
- Possess the ability to be proactive, efficient, adaptable and organized
- Strong writing skills, with attention to detail; proficiency in written English and command of grammar; experience in proof-reading may be helpful
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Administrative Associate Resume Examples & Samples
- Must be able to work gracefully under pressure with frequent interruptions in a fast-paced environment that has constantly shifting priorities and deadlines
- Excellent writing skills – editing/drafting documents, PowerPoint presentations
- Experience with Adobe Experience Manager (AEM) for website maintenance
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Administrative Associate Resume Examples & Samples
- Experience in developing and maintaining effective working relationships
- Experience in using English composition, grammar, spelling and punctuation
- Experience in typing/word processing and use of personal computer/software
- Experience with event/meeting planning
- Experience providing administrative support to upper level management
- Experience with Advantage accounting system
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Administrative Associate Resume Examples & Samples
- Two-year college degree and three years of relevant experience, or combination of education and relevant experience
- Proven ability to work productively, collegially, and diplomatically in an academic environment with an international group of individuals
- Prior experience working with faculty
- Familiarity with Stanford University policies, procedures, and Oracle Financials (Pcard, Tcard, iProcurement, Expense Requests, etc.)
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Administrative Associate Resume Examples & Samples
- Provide support to all levels of management
- Events arrangement and coordination of small and large meetings
- Travel coordination
- Handling incoming calls/visitors
- Opening and sorting mail
- Performs a major role in processing requests for donations and charitable contributions as well as some advertising
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Administrative Associate Resume Examples & Samples
- Excellent interpersonal, communication, time management, and customer service skills
- Must be well organized and detailed oriented
- Knowledge of basic accounting procedures
- Ability to operate computerized office applications and accounting systems
- Ability to clearly and effectively communicate information to internal audiences and client groups
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Administrative Associate Resume Examples & Samples
- Establish control of the confidential faculty personnel files; track and file annual reviews, sabbaticals, memos, and faculty awards
- Act as the point person on programs supported by the Department Head such as the Industrial Associates Program (IAP), CBC Advisory Board, and Careers in Chemical Sciences (CiCS)
- Maintain Outlook Calendars for Department Head and 2 Associate Heads
- Maintain Outlook Calendars for 5 departmental conference rooms; and manage the ticketing system upon where the various requests are made, including the reservation of conference rooms
- Organize and manage Faculty Search Committee requests as they identify, interview, and recruit faculty candidates; arrange travel, schedule meetings, create agendas, and care for the details of their entire visit
- Manage the Department Annual Review; attend meetings and workshops; create schedules; compile documents and reports; ensure compliance and adherence to guidelines and procedures were followed throughout the course of the review in order to ensure accuracy and completion of the review
- Coordinate, monitor, and supervise activities and functions for the department such as the Faculty Retreat, Annual Departmental Breakfast, Annual Departmental Picnic, and Annual Weed Chair Seminar and dinner
- Assist Faculty committees such as the Developmental and Outreach Committee and CBC Leadership Team with requests
- Process reimbursement requests, place orders, and submit for travel authorizations based on the policies, guidelines, and procedures of the University
- Maintain knowledge and training deemed necessary to conduct CBC business
- Assist with special events like the Commencement Brunch and other undergraduate activities
- Monitor, manage, and maintain access and requests to departmental listservs
- Issue and track approved key forms; submit lost key forms when necessary; and complete a key audit once a year
- Update the Main Office mail room once a year
- Answer and triage incoming phone calls and visits
- Create and cull responses for Doodle polls
- Additional duties may apply
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Administrative Associate Resume Examples & Samples
- One year experience in a health care related field
- Completion of course in Medical Terminology
- Post High School Vocational/Specialized training
- Experience with patient scheduling, obtaining authorization, managing referrals, answering heavy phones, disability forms, managing medical records
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Administrative Associate Resume Examples & Samples
- Greet visitors and guests and direct them to the appropriate area or person, answer the main phone line, screen calls and direct to the appropriate area or person, and receive, stamp, and distribute incoming mail, and send outgoing mail
- Assist with the daily operations of the AzCIM Research unit, primarily in the areas of finance and support services, along with updating the contact list for AzCIM
- Assist AzCIM IT Manager to ensure all technology needs for staff are met, conference room audio/visual equipment, and day-to-day operations
- Assist with pre-award administration of grants and and/or contracts
- Assist with proposal submissions
- Monitor or oversee the monitoring of a variety of account expenditures; maintain and reconcile detailed budgets for various accounts; advise and/or determine which expenditures are within budget guidelines; inform management of irregularities and proceed with corrective action
- Approve/authorize expenditures or actions for administrative and operational needs sometimes requiring higher level signatures
- Information technology skills, troubleshooting basic computer problems (from experience)(must have basic knowledge of how to operate both Mac and Windows OS)
- Available to travel to offsite locations in the Tucson metro area
- Experience with Human Subject’s protocol
- Experience with UAccess Programs
- Experience with the Pre-Grant process
- Experience with the Post-Grant process
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Administrative Associate Resume Examples & Samples
- Provide full administrative services to the United Israel Appeal (“UIA”) team
- Compose and collaborate with UIA team on mass and individual email correspondence, web pages, drafts of legal documents and marketing materials
- Prepare presentations, collate, and track materials for all meetings
- Engage and correspond with lay leadership and Federation professional leadership regarding the logistics and materials for UIA meetings
- Update UIA’s web page on the JFNA website
- Serve as the point person in UIA for managing its online presence through partnership with the Marketing department
- Manage contact data and lists in coordination with our IT platforms
- Manage calendar, requiring interaction with both internal and external individuals, as well as scheduling and recruiting for board and committee meetings
- Support the UIA/JFNA members of the Jewish Agency Board of Governors meetings with logistical matters including registration, hotels, etc
- Answer and screen all incoming calls, and direct calls to appropriate parties when necessary
- Prior administrative experience is essential
- Must be detail-oriented, a team player, and a problem solver
- Outstanding interpersonal, verbal, administrative, and organizational skills
- Ability to develop excellent written communications
- Excellent telephone manner and customer service skills
- Ability to take initiative, multi-task, and work well under pressure
- Excellent computer skills, including database management
- High proficiency in the use of Microsoft Office, especially Word, Excel, PowerPoint, and Outlook
- Ability to do internet research relating to matters of importance within the department
- Fluency in Hebrew preferred
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Administrative Associate Resume Examples & Samples
- Maintains a variety of fiscal, administrative, and academic records
- Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies
- Assists in resolving moderately advanced, sensitive, and confidential administrative matters
- Develops, evaluates, and ensures adherence to office procedures
- Maintains office supplies and equipment and reorders as necessary through online purchasing
- Creates and maintains spreadsheets, databases, brochures, posters, signs, invitations, post cards, advertisements, and all other desktop publishing items
- Prepares presentation and communication materials
- Analyzes administrative requirements for projects or initiatives
- Serves as a liaison for departmental equipment and service contracts
- Assists in the typing and compiling of Interim and Annual Reports that are turned in to the U.S. Department of Education to continue funding
- Assists the program coordinators with major event coordination. Events include: Monthly Academic sessions or meetings, Educational/Cultural Events, Summer College Exploration Programs, and Student Recognition Ceremonies
- Assist in the planning and coordinating of Student Access field trips including the summer components. This includes contacting vendors for prices and invoices and processes all paperwork for payment. Preparing daily agenda and making transportation reservations for 100+ students. Make sure that all students are insured
- Oversees all workflow through offices and prioritizes tasks. Makes copies of letters, documents, and reports for distribution and mailing
- Appropriately follows-up on work-orders and requisitions to ensure that tasks are completed in a timely manner
- High school diploma or equivalent combination of education and experience
- Three (3) years of related experience
- Knowledge of word processing, spreadsheet, and database applications
- Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Ability to work with sensitive information and maintain confidentiality. Strong interpersonal and organizational skills
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Administrative Associate Resume Examples & Samples
- Assists in resolving advanced, highly sensitive, and confidential administrative matters
- Maintains office supplies and equipment
- Creates and maintains advanced spreadsheets and/or databases
- Prepares advanced presentation and communication materials
- Monitors office procedures to eliminate duplication of efforts and to streamline flow of operations
- Supervises, trains, and evaluates the work of other support staff and/or student workers
- Four (4) years of related experience
- Ability to multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to work with sensitive information and maintain confidentiality
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Administrative Associate Resume Examples & Samples
- Strong Customer Service skills, including the ability to remain flexible and calm in high pressure or continually changing situations
- Ability to communicate effectively and professionally in both local language and English (written and oral)
- Professional communication skills with a high success rate in building and maintaining relationships
- Solid organisational skills, including the ability to prioritise and multi task in a demanding environment
- Working knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook and ability to operate basic office equipment
- Proven success in self lead generation and business development
- Commercial/ results driven
- Previous P&L exposure
- Accurate – Ability to perform work accurately and thoroughly
- Communication – Ability to communicate effectively with others using the spoken and written word
- Problem solving – Ability to find a solution for or to deal proactively with work-related problems
- Technical Aptitude – Ability to comprehend complex technical topics and specialized information
- Working Under Pressure – Ability to complete assigned tasks under stressful situations
- Agile – Ability to deal with shifting priorities and issues inherent in a young company
- Passionate – A desire and passion to beat the competition and win
- Pragmatic - Ability to be hands-on as well as strategic and be a trouble-shooter when the business need deems it appropriate to do so
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Administrative Associate Resume Examples & Samples
- College degree and five years of administrative experience or combination of education and relevant experience
- Demonstrated experience in a medical environment is preferred
- Experience with medical literature searching and acquisition of articles, abstracts, and web- based information and familiarity with Adobe Acrobat, Pub Med and End Note reference manager desired
- Experience utilizing Stanford purchasing and reimbursement systems is desired
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Administrative Associate Resume Examples & Samples
- Demonstrated experience with office software and email applications
- Familiarity with Contact Management software such as ‘Salesforce’ or ‘Insightly’ highly desired
- Familiarity with web content editing highly desired
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Administrative Associate Resume Examples & Samples
- Act as office manager manage conference room calendars, distribute mail, maintain office supplies, manage storage and surplus equipment, and coordinate office moves as needed
- Provide administrative support for 2 Associate Vice Presidents
- Process financial and HR transactions in UAB systems for department personnel
- Act as receptionist answer phones and greet visitors, routing them appropriately
- Serve as back-up to Executive Assistant as needed, assist in scheduling meetings
- Provide hospitality for meetings order, setup, and break down of catering/refreshments, as well as special event planning and management
- Administrative support for RIO and RCR programs
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Administrative Associate Resume Examples & Samples
- Proficient in Outlook Calendar
- Be able to draft letters on the behalf of the Department Chair
- Use good judgement and think critically
- Have multitasking ability
- Ability to support up to 12 faculty members
- Maintain the calendar for additional faculty members
- Know UAB Expenditure Review Policies and Procedures
- Oracle Finance experience
- Coordinate special events
- Process Annual Faculty Promotions
- Produce Faculty Meeting minutes
- Be willing to take ownership of matters
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Administrative Associate Resume Examples & Samples
- Handling high-level administrative duties including drafting emails, data research, projects, data input, expense reporting, scheduling, calendar management, team meetings, on-going team & customer communication, and other duties as assigned
- Conference logistics including vendor management, registration, after event follow up, event correspondence, etc.|
- Establish and maintain superior customer service relations with sponsors, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs
- Keep current with the Affiliate budget numbers and accounting practices and is responsible for coding external billings, check requests and other Finance activities as directed
- Keep informed of current AHA-related news, and communicate with team members via communication tools provided within affiliate and national guidelines for use of these tools
- Maintain and processes reports and forwards them to appropriate staff in a timely manner
- Develop, oversee and/or assist in the development of event brochures, invitations, flyers, “action alerts,” newsletters and other materials as needed. Manages the distribution of materials for activities in the region
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Administrative Associate Resume Examples & Samples
- 4-year degree plus a minimum of 4 years’ experience or a combination thereof
- Academic Experience
- Fellowship or Residency experience
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Administrative Associate Resume Examples & Samples
- Answer phone, sort and distribute incoming mail; screen phone calls and visitors, directing to appropriate staff or department when necessary. Respond to inquiries in person, by phone and via email regarding residency and fellowship information. Provide information requiring comprehensive knowledge, and may interpret departmental policies, procedures or operations and advises departmental training personnel pertinent to area of responsibility. Establish and maintain effective working relationships with all personnel during course of work
- Assist with business affairs, and prepare financial documents as needed. Investigate, evaluate and resolve typical administrative/operational problems or situations within scope of position. Inform Director of any irregularities and proceeds with corrective action
- Prepare disbursement vouchers, requisitions, P-card transactions, cash receipts, travel authorizations and expense reports
- Monitor financial reports for appropriate posting of operating expenses and payroll expenses
- Assist with coordination of the onboarding of incoming, rotating and transferring residents and fellows including utilization of the Onboarding Module in New Innovations
- Assist with data collection and compiles data to prepare special and recurring reports containing specialized or sensitive information. Assist with the maintenance of electronically stored resident and fellow files
- Assist with the coordination of ECFMG sponsored resident J-1 visa applications; advise departmental training program personnel in the completion of appropriate paperwork
- Assist with the H-1 Visa applications and renewals for residents and fellows. Responsible for institutional level coordination of H-1 Visa applications with the Office of International Faculty and Scholars. Advise departmental training program staff in completion of appropriate paperwork
- Assist with monitoring of GME National Census (GME Track & FREIDA Surveys)
- Respond to requests for malpractice claim histories for all current and former resident and fellow physicians received in the GME Office
- Maintain calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arrange necessary travel reservations and itineraries; anticipate and prepare background materials as needed
- Prepare correspondence on own initiative; prepare reports or other documents from rough draft; correct grammar, spelling and punctuation errors; edit wording without changing intended message
- Maintain and monitor affiliation agreements and special provisions to ensure compliance with ACGME and UA risk management requirements
- Assist in the coordination of GME meetings and events; including, but not limited to notifications and catering
- Monitor office supplies, maintain inventory and order supplies as needed; order and assign ACLS Key Codes
- Accept changes in assignment and priorities to meet unit operation expectations
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Administrative Associate Resume Examples & Samples
- Plans or schedules own work; coordinates and/or takes lead responsibility on special projects requiring advanced skills; may provide work direction for clerical group; may review work of others; may train others
- May process time sheets, payroll, cashiering, budget, expense accounts and other financial records, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc
- Reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data
- Uses business applications software and peripheral equipment (e.g., complex databases, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.)
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Administrative Associate Resume Examples & Samples
- Manage a wide variety of situations, many confidential and time sensitive in nature
- Liaise with internal and external stakeholders, contributing solutions to daily operational tasks as defined by the respective managers
- Strive for complete accuracy and urgency specific to a variety of daily critical efforts, including; calendaring, meeting coordination and management, editing of presentations, correspondence and travel arrangement preparation and expense claims & reporting
- Assist in replenishment of office supplies which include pantry supplies, stationery, etc, as well as distribution of miscellaneous items to employees
- Responsible for meeting attendance and minute generation, assistance on special projects, filing, photocopying and distribution of documents, disseminating incoming mail and generally providing assistance as necessary
- Provide coverage for receptionist duties and other miscellaneous functions whenever required
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Administrative Associate Resume Examples & Samples
- Communicate all vital account information to Clients relative to their needs and the needs of the customer – Statement of Account, Sales Tracking, Forecasts, Shipping details
- Ensure CROSSMARK database is maintained with accurate Client/Customer information
- Communicate effectively with warehouse and distribution to ensure accurate processing of all orders
- Assist with inventory control and production schedules of product
- Comply with Company and Client expectations on Client Fund Management and procedure
- Ensure invoices are submitted to Clients in a timely manner
- Organize and file Client correspondence, contracts, bill backs and deductions and meet client expectations in management and processing of claims and deductions
- Maintain Client Open Deductions at 90 days or less according to company standards
- Assist with Client/Company planning tools
- Prepare and participate in Client self audits with Account Executives
- Generate and execute legal binding contracts for all retailers
- Liaison between Client, Customer, and Account Executive on daily tasks and requests
- Maintain internal customer database to ensure all Client promotions are compliant with expectations
- Manage and administer ECCC Network Services Resolve problems in an efficient and courteous manner
- Prioritize duties to accomplish tasks in the most efficient manner
- Provide necessary information (tools/samples) to all other CROSSMARK regions
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Administrative Associate Resume Examples & Samples
- Two (2) years college and/or business school
- Three (3) years previous experience
- One (1) year experience with mental health QA tools
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Administrative Associate Resume Examples & Samples
- Provide executive support to Managing Director of Investments
- Provide administrative support to the Investment Team for activities related to the execution of transactions and asset management functions (examples include: investor reports, budgets, approval requests and lease administration matters), and ensure that high-quality work is produced and approved within established deadlines
- Assist with the acquisition, disposition and financing of properties as it pertains to gathering and assembling due diligence information as directed. Organize, research and gather required data as necessary
- Assist with business expense reports and ensure that all expenses are submitted for reimbursement in a timely fashion
- Maintain various calendars and play an active role in organizing, budgeting and prioritizing recurring scheduled activity
- Handle correspondence in a professional and expedient manner. Administer emails, send and forward to appropriate people
- Type and compose letters, meeting agendas, meeting minutes and documents as directed
- Copying, faxing, scanning and file administration as needed
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Administrative Associate Resume Examples & Samples
- Demonstrated knowledge of university policies/procedures and department services/resources
- Demonstrated knowledge and practice of advanced administrative/office functions and practices
- Experience in budgeting procedures and techniques including ordering, P-Card Reconciliations, and basic budget structure
- Evidence of effective verbal and written communication skills, working effectively and cooperatively with a wide range of people, including students, staff, faculty, and American Indian Nations/Tribes
- Demonstrated knowledge of and skill in MyASU, Travel Concur System, Time Administration System, Sun Rise Ordering System, Purchasing Systems, Brass Ring Hiring System, PeopleSoft, Advantage, Data Warehouse, EXCEL and general word processing computer/software
- Experience in working under stressful situations and independently
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Administrative Associate Resume Examples & Samples
- Minimum two years' experience in an administrative support role
- Experience working with committees and senior-level executives may be helpful (C-Suite)
- Excellent written communication skills as acquired through undergraduate studies and as required for executive correspondence
- Advanced skills in MS Word, Excel, PowerPoint, Outlook and Internet
- Experience managing electronic data and records helpful
- Self-starter with capacity to work well as an individual contributor, take direction and work as part of a team
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Administrative Associate Resume Examples & Samples
- High school diploma and three years of administrative experience, or combination of education and relevant experience. College degree with 2 minimum years of related experience is preferred
- Excellent customer service and interpersonal skills and can do attitude
- Ability to adapt quickly to a fast moving environment
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Administrative Associate Resume Examples & Samples
- Support the high volume Purchase Order (PO) process by creating shopping carts within SRM/SAP and maintain a log sheet of all Procured requests in Excel files
- Process Goods Receipts and resolve Blocked Invoices Reports
- Submit New Vendor Requests
- Initiate check and cash reimbursements as well as ISO Visa check processing
- Manage Procurement/FastCard transactions for self and 3 other cardholders and maintain reconciled monthly reports
- Manage interactions with various Baylor College of Medicine (BCM ) Financial departments (Purchasing, Grants, Accounting) as needed to support the needs of HGSC employees, Managers, Faculty and Administration in PO related issues
- Review, understand, and route Material Transfer Agreements, Confidentiality Agreements, Data Use Agreements and Research Contracts to BCM Contracts Office and Sponsored Projects Office
- Review, understand, and route quotes and service agreements to BCM Legal
- Conduct monthly inventory of departmental assets including lab equipment and computer equipment, and maintain master list in Excel
- Complete yearly Asset Utilization Reports and Missing Asset Reports for BCM Property Management
- Initiate Facilities Work Orders related to build-out projects, repairs, or moves
- Maintain seating charts and floor layouts
- Conduct Space Survey
- Participate in development and monitoring of the Center’s Annual Budget
- Create and analyze departmental financial reports using SAP
- Manage and coordinate designated projects to ensure goals and objectives are accomplished
- May supervise Purchasing coordinators and direct their work activities
- Candidates for this position must be able to work independently, in fast-paced, high energy environments, be self-motivated, detail- oriented, extremely organized, and possess excellent written and verbal communication skills
- Accuracy in work and ability to handle confidential matters are critical to this position
- This position also requires that the person be able to handle multiple projects, deadlines and personalities in the Center
- Bachelors degree in Business Administration, Finance, Management, Accounting, Public Health, or Health Administration or Four years of relevant work experience in a business administration/business management setting can be substituted in lieu of a degree
- Advanced Microsoft Excel; experienced with Microsoft Office and Outlook
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Administrative Associate Resume Examples & Samples
- Collects data and prepares reports required
- Routes documents according to instructions for appropriate review, correction or signature
- May coordinate travel arrangements and/or arrange meetings
- Maintains an organized filing system for department records
- Ensures that both incoming and outgoing correspondence is distributed timely and accurately
- Provides administrative, clerical and organizational support: data entry/word processing as required
- Acts as liaison between other departments in researching questions accurately and expediently
- Practices good judgment, discretion and confidentiality of sensitive information regarding department activities
- A high school diploma or GED
- 1-2 years secretarial experience
- Ability to use standard office equipment, including computer input and output devices
- Communicates effectively both orally and in writing
- Organizes, plan and perform assigned duties with minimal supervision
- Secretarial school certification or post graduate degree
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Administrative Associate Resume Examples & Samples
- General Management of the Office of the Provost (30%)
- Ensures all administrative activities of the Office of the Provost are conducted seamlessly through careful attention to detail and consistent follow-up and oversight
- Coordinates office coverage, greets guests, handles and refers incoming calls, manages incoming mail and other correspondence, maintains office supplies, coordinates office support services
- Provides support for general event planning including scheduling large group meetings, facilitating distribution of meeting materials, reserving meeting rooms, coordinating video/phone conference arrangements, and coordinating food and beverage service
- Provides general administrative support to all staff in the Office of the Provost, including maintenance of relevant filing and retrieval systems for staff in the Office of the Provost
- Works with the Senior Assistant Provost to manage the student assistants in the Office of the Provost. Coordinates hiring, training, project assignment, and supervision of day-to-day work
- Contributes to establishing and maintaining a tone of high service quality and proper decorum in the Office of the Provost
- Support for Strategic Initiatives and Communications (30%)
- Provides support for strategic planning committees and working groups by researching assigned topics, facilitating committee/working group communications, taking meeting minutes, managing documents and records, and scheduling meetings
- Prepares communication for distribution through HTML emails and University web content management server
- Assists with maintenance of Provost’s Office website
- Drafts routine correspondence and prepares presentation materials
- Support for Diversity and Inclusion Initiatives (10%)
- Provide support for diversity and inclusion initiatives through the coordination and planning of meetings and events
- Assists with management of financial records
- Support for Faculty Human Resource Management (10%)
- Provides support for the faculty appointment process, including assistance with letters of appointment and other correspondence associated with faculty personnel actions
- Provides support for rank and tenure processes, sabbatical and junior faculty development leaves, endowed chair appointments, and other faculty personnel issues
- Assists with maintenance of the faculty database and personnel files in the Office of the Provost, including processing faculty contracts and related materials in PeopleAdmin
- Support for Financial Planning and Management (10%)
- Manages the financial transactions for the Office of the Provost, including maintaining appropriate financial records and preparing periodic reports as required
- Maintains budget and financial management records and files for the Office of the Provost
- Support for Staff and Administrative Human Resource Management (10%)
- Responsible for providing support to search committees during Dean, Executive Director, and other staff searches, including management of interactions with search firms
- Provides support for the appointment and promotion of librarians and other academic staff handled through the Office of the Provost in accordance with applicable University policies and procedures, including letters of appointment and related correspondence
- Maintains administrative/executive, academic, and other staff personnel files in the Office of the Provost
- Other Duties as Assigned
- May be required to travel to other buildings on the campus
- May be required to occasionally travel to outside customers, venders or suppliers
- Typical office environments
- Mostly indoor office environments
- Understanding of higher education and academic administration
- Familiarity with Santa Clara University organizational structure
- Understanding of the values and ideals of Jesuit education
- Understanding of the Provost’s organization and academic affairs preferred
- Skill in drafting business correspondence, minutes, and briefings
- Skill in establishing and maintaining cooperative and effective working relationships with within the Office of the Provost; with all levels of students, faculty, administrators, staff; and external parties
- Skill in handling multiple tasks simultaneously, ensuring follow through, prioritizing on-going tasks and projects, and being flexible and responsive to unexpected shifts in workflow
- Excellent organizational, planning, and prioritization skills
- Exceptional interpersonal, oral, and written communication skills
- Demonstrated record of sound judgment
- Strong customer service and diplomacy skills
- Advanced level computer skills using the Microsoft Office suite, Google calendars, and Google docs
- Proficiency with PeopleSoft financial systems, PeopleAdmin, and Terminal 4 (or other similar content management system) preferred
- Proficiency with the processing of financial transactions and basic bookkeeping
- Ability to be flexible and responsive to changing priorities
- Ability to maintain confidentiality and to handle sensitive matters with judgment, tact, and diplomacy
- Ability to provide high level of attention to accuracy and detail
- Ability to anticipate the needs of the staff and take appropriate action
- Ability to work with diverse students, faculty, staff, administrators and other stakeholders
- Ability to reflect, articulate and promote the mission, vision, and identity of the University
- Minimum 4 years of relevant experience in administrative support role, or equivalent combination of education and experience
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Administrative Associate Resume Examples & Samples
- Manages Arboretum Director’s calendar, responding to meeting requests, coordinating meetings that are called by the Director, and ensuring that the Director has all background materials needed to prepare for upcoming meetings
- Screens phone calls and visitors for the Director, directing to appropriate other staff or organizations when appropriate. At times, provides information requiring significant knowledge of content
- Composes drafts of and types correspondence, reports, and other documents for the Director, correcting grammar, spelling and punctuation errors, in addition to suggesting edits to wording without changing the message intended
- Completes and submits travel authorizations for all Arboretum employees
- Serves as administrative liaison for the Director with the Arboretum’s Board of Directors. This includes drafting and getting approval for meeting agendas, ensuring that formal meeting notices are distributed according to the organization’s bylaws, collecting and disseminating meeting materials at least one week in advance of meetings, and making all necessary logistical arrangements for meetings
- Provides all necessary support for Director’s travel, meetings, report preparations, presentations, and events
- Assists Director in prioritizing workload and delegation of responsibilities to meet Arboretum operational needs
- Documents and oversees general administrative policies and procedures of the Arboretum. Where University of Arizona and/or Arizona State Parks & Trails administrative policies and procedures exist and are applicable to the Arboretum, ensures that those policies and procedures are communicated to and followed by all Arboretum staff
- Composes and maintains confidential correspondence
- Driving to perform administrative duties and responsibilities may be required
- Performs other duties as assigned by the Unit Head (Arboretum Director)
- Proficient in all basic office software usage, including the full Microsoft Office Suite and Adobe Acrobat
- Skilled in interacting with the public, applying good customer service techniques
- Effective in both written and oral communication
- Solid grammar and mathematical skills
- Possession of a valid driver’s license and ability to drive according to the University Fleet Safety Policy
- Schedule flexibility in order to support Director during occasional events outside of normal business hours is preferred
- General knowledge of plants is a plus
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Administrative Associate Resume Examples & Samples
- Answers telephones, schedules appointments and maintains calendars, organizes conference calls, makes travel arrangements as needed and prepares for meetings with large numbers of participants
- Provides support to committees by planning, scheduling and organizing meetings and location, preparing the agenda and related materials, taking and distributing minutes
- Assists in planning and coordinating programs, seminars and events for the department or division. Orders supplies and services and performs other related duties as assigned
- Maintains department's or division's files and databases. Compiles periodic and ad hoc reports using data and information from multiple sources . Prepares complex documents and reports with graphics, detailed charts, graphs and stylized formatting for presentations
- Composes and edits correspondence, reports and documents for final approval. Types and edits manuscripts and/or other documents which may include scientific, technical or specialized terminology and specialized formatting
- High School diploma or GED required. Associate's degree preferred
- Team Work:Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members
- Customer Service:Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations
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Administrative Associate Resume Examples & Samples
- Advanced level administrative support experience within a department or team
- Solid understanding of Oracle processes
- Excellent interpersonal, organization and communication skills
- Self-motivating and desire to find areas for improvement and recommend solutions
- Ability to work independently with little guidance
196
Administrative Associate Resume Examples & Samples
- Provide strong business unit partnership and general administrative support to the HR partner teams and overall HR department and respond to inquiries from associates
- Processes and analyzes HR data for reporting purposes such as turnover tracking and headcount analysis
- Takes initiative to respond to questions from associates regarding payroll, benefits, etc. in a timely manner and resolves routine problems
- Supports global HR partners in providing business unit HR services to client organizations
- Maintains employment files and records per company policy and legal regulations
- Maintains and updates personnel transactions in the HRIS system
- Manages and processes HR paperwork, to include processing terminations, transfers, and job title changes
- Provides verifications of employment
- Tracks tuition reimbursement, anniversary awards, PTO data, etc
- Schedules meetings/conference rooms/conference calls as needed
- Assists in the preparation of PowerPoint presentations and updates organizational charts as requested
- Provides project support on HR change management activities when necessary
- Assists with the coordination and scheduling of community outreach programs, blood drives, and other company events as required
- Provides backup to other HR colleagues as required
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Administrative Associate Resume Examples & Samples
- Greet and respond to faculty, staff and students in-person and over the phone. Act as a liaison with all campus departments, serving as the primary responder to questions regarding the various entities that create the RED office
- Responsible for calendar management for the VPRED and Associate VPRED and the VPRED Conference Room Calendar
- Perform routine clerical duties including filing, copying, sorting and distributing mail. Order supplies and maintain all office equipment such as fax machines, copy machines and printers
- Responsible for paying all bills through either BPAs or the P-Card for the VPRED Division
- Responsible for managing P-Card entries in Banner and the monthly report
- Manage travel for all supported staff, booking travel reservations, creating itineraries and submitting for expense reimbursements. Interpret and apply applicable MSU and State travel policies. Ensure accurate documentation is maintained
- Develop, proof, edit and process complex word processing such as transcribing meeting notes, using mail merge to create letters and labels, and creating professional looking publications as needed
- Develop and maintain information in a variety of database programs
- Maintain RED websites, ensuring all information is complete, accurate and up-to-date
- Will help with planning events, including ordering food, reserving rooms, planning transportation and completing all forms that accompany each event
- Progressively responsible high level administrative work experience with an emphasis on customer service in a main office setting or an equivalent combination of relevant education and/or experience
- Demonstrated competence organizing and prioritizing workloads, performing work in an organized manner, and meeting deadlines in a busy setting
- Demonstrated competence using personal computers and software, such as word processing, spreadsheets, electronic calendars, and email, ie. Microsoft Office Suite
- Demonstrated competence maintaining, processing, and verifying detailed information with a high degree of accuracy and close attention to detail
- Consistently exercise initiative and good judgement
- Develop and maintain effective working relationships with a diverse range of constituents both internal and external to the organization
- Possess a strong customer service focus
- Exercise adaptability to changing priorities while maintaining a positive, effective and professional approach
- Effectively operate work related equipment
- Appropriately handle sensitive and confidential information
- Work effectively both independently and in a team-orientated manner, under minimal supervision
- Represent the Office of Research and Economic Development and its programs to others in a professional and courteous manner
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Administrative Associate Resume Examples & Samples
- High school diploma and a minimum of three years of administrative experience
- Demonstrated success in following through and completing routine tasks along with attention to detail
- Organizational and general administration skills
- Ability to maintain good humor and flexibility amid frequent interruptions, adjusting priorities as needed
- Strong verbal and written communication skills, especial via email
- Experience with Stanford policy, procedures and Stanford Oracle Financials is a plus
- Technical knowledge required includes strong administrative skills and demonstrated familiarity with office applications such as Word, Excel, calendaring and email
199
Administrative Associate Resume Examples & Samples
- Knowledge and skill in accounting and budgeting procedures and techniques
- Skill in both verbal and written communication
- Skill in problem solving and decision-making
200
Administrative Associate Resume Examples & Samples
- Keyboarding (50-60 WPM)
- Word processing/data entry skills
- Must meet minimum requirement on written clerical and typing test
201
Administrative Associate Resume Examples & Samples
- Experience working in a higher education setting
- Knowledge of the university system and its organizational structure, regulations, policies, and procedures
- Experience using the SCT Banner system and MSU CatBooks
202
Administrative Associate Resume Examples & Samples
- Performs direct administrative support services for the Human Resources Management Department. Schedules and coordinates appointment calendar as directed, utilizing knowledge of priorities and prearranged plans. Schedules meeting rooms, reserves necessary equipment, prepares daily itineraries and assembles necessary background materials. Sends meeting notices and reminders. Attends meetings to record and report on proceedings. Coordinates and reviews significant items requiring supervisory review or action. May prepare Commissioners agenda packet for Commissioners Court meetings and brief supervisors on agenda items. May serve as notary public
- Monitors, prioritizes and makes daily decisions on work load schedules to meet work deadlines. May train and supervise clerical staff and /or interns and direct work activities; interviews, evaluates, and makes recommendations for hiring, disciplinary actions, and dismissals
- Will have exposure to HR related issues and administration. Completes personnel forms and workers compensation claims for the department. Sets up and maintains employee files for the department. Verifies, prepares and/or updates timesheets for department managers. Distributes payroll checks. Completes personnel action forms, vacancy announcements and issues staff identification cards. Serves as personnel liaison for the department
- Responsible for departmental purchasing, for monitoring and recording expenditures, and for monitoring specific line items in the department budget. Monitors expenditures and performs budget analysis on accounts and review of transactions. Authorizes expenditures or actions for administrative and operational needs. Researches discrepancies and prepares special and recurring management financial/budget departmental reports. Participates in budget preparation and justification. Prepares work orders and coordinates office equipment repairs. Purchases office supplies
- Assists in preparing departmental policies and procedures. Evaluates and recommends operational changes to ensure effectiveness and compliance with policies and regulations. Develops and selects relevant research and evaluation tools from a variety of sources. Conducts research and prepares summaries for supervisor. Analyzes information, performs and calculates statistical analysis, and compiles data to prepare special and recurring reports containing specialized information
- Serves as liaison to staff, city and County departments, other agencies, Elected Officials and the public. Coordinates communication exchange between various entities and departments. May represent the department head on various committees and at meetings. May prepare press releases and coordinate responses to media inquiries and/or press conferences, interviews, speeches and other special events. Answers inquiries and composes complex, confidential and technical correspondence, articles and speeches in accordance with established guidelines
- Develops and implements office forms and procedures. Researches and interprets rules, regulations, policies and procedures to staff, other agencies, and the public. May coordinate department- wide events and functions
- Standard office administration practices and procedures
- Specialized subject matter
- Personnel rules and procedures
- Policies, practices, procedures and terminology of assigned function
- Accounting, purchasing and budgeting procedures and techniques
- Constituent interests
- Computer software to include MS Word, MS Excel, PowerPoint, Outlook, and a variety of HR-related software packages
- SAP knowledge or exposure
- Business letter writing, grammar and punctuation, and report preparation
- Conducting research in areas of substantive importance
- Maintaining important files and records
- Compiling data and writing clear and comprehensive reports and letters
- Writing reports, business memos and other documents
- Interacting with leading public officials, County employees and the general public
- Interpreting policy and applying to situations as they arise
- Problem-solving and decision-making
- Set office priorities and ensure that work is performed in a timely manner
- Independently prepare correspondence, memorandums, and other materials
- Organize diverse activities
- Advise department head in substantive matters
- Perform responsible and complex administrative work involving the use of independent judgment
- Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports
- Maintain confidential data and information
- Assist in monitoring a budget, implementing, and maintaining filing and accounting systems
- Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public
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Administrative Associate Resume Examples & Samples
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence
- Schedule and coordinate meetings/special events as requested
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc
- Prepare and coordinate bid proposals and service contracts and approved invoices
- Maintain lease and property files
- Track and file HVAC contracts and insurance certificates
- Maintain follow-up system for expiration
- Promote and foster positive relationships with tenants and owners
- Assist with monthly and quarterly management reports as well as annual budget preparation
- Prepare A/R status worksheets, initiate late payment calls, reconcile A/R, and follow-up on collections as required
204
Administrative Associate Resume Examples & Samples
- Coordinate and communicate effectively with administrative, research, marketing, and brokerage team members to complete projects efficiently, solve problems and meet deadlines
- Prepares memoranda, letters, proposals, charts, tables and other documents using various software packages
- Compiles moderately complex documents and information for necessary reports, informational packages and/or presentation materials
- Maintains departmental filing and tracking systems. Includes establishing files for all written / email correspondence, project work, and reports as necessary
- Assists in the completion and processing of expense forms for assigned staff
- Assists with property and market research on CoStar and other online sources
- Maintains xRM/CRM pipeline and property listings
- Provides weekly and monthly reports to Office Coordinator on pipeline, listing, and marketing activity
- Create and prepare marketing collateral as needed, including print, email, and presentation formats
- Schedules and organizes meetings, conference calls, appointments and other events. Prepares items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on event
- Coordinates travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations. Develops travel itineraries to correspond with current schedules
- Provides rotating reception relief during lunch hour, morning and afternoon breaks. May also include coverage for short-term absences of staff due to illness or vacation
- Distributes Invoices to individual clients
- Provides support through copying, faxing, and mailing as requested
- Communicates by telephone, fax, e-mail, and in-person
- Additional assignments as assigned
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Administrative Associate Resume Examples & Samples
- Minimum one year related experience
- Must be proficient using Microsoft Office 2016 (Word, Excel, Outlook). Will be tested
- Ability to lift 20 pounds from ground to waist level with or without reasonable accommodation
206
Administrative Associate Resume Examples & Samples
- Using Outlook Calendar, coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for the Chief of the Division and other assigned physicians. Communicate physician absence to appropriate individuals. Provide administrative assistance to the Division Administrator as needed
- Coordinate the Division's Night and Weekend coverage program to ensure appropriate patient coverage is maintained at all times. Develop and manage a process for securing coverage that is sustainable and compliant with applicable regulations and policies. Organize and document reimbursement for providers, ensuring payment is timely and accurate
- Coordinate the Division's faculty recruitment activities, including scheduling, communications, and management of expense reimbursements in compliance with Department and College policies
- Manage the Division's monthly faculty and staff meetings. Coordinate Division events and activities as needed. Organize, document and provide administrative follow-up for internal and external meetings, including seminars and faculty meetings
- Develop and maintain the Division's content for MCW and FH websites, and the Division Intranet
- Compose general and complex correspondence, reports, workflow charts, spreadsheets, templates, and other documents using advanced functions of computer applications and software packages, including Outlook, Word, Excel, Power Point, Oracle, Epic and other applications as needed. Ensure that documents are professional in appearance and grammar. Provide software support including revising existing documents for proper format and grammar. Proofread documents for accuracy and correctness
- Screen telephone calls and visitors and resolve routine and more complex inquiries. Use discretion in information provided
- Conduct research, compile data, and prepare presentations and reports for leadership review. Coordinate and perform status reports, project reports, and other types of information regarding special projects. Monitor and maintain database for mentorship committees for junior faculty
- Assist in the credentialing and privileging process of the faculty and advanced practice providers
- Respond to differing situations in the work of the area. Provide back-up support for administrative staff when needed. Assist in special projects as needed. Perform other duties as assigned
- Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management
- Organization, time management, interpersonal, communication, and problem solving skills
- Ability to maintain confidences and to adapt to changing priorities
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Administrative Associate Resume Examples & Samples
- Create complex workflow charts, spreadsheets, databases, macros, and templates
- Create reports, presentations, minutes, letters, memos, and forms
- Manage calendars, coordinate meetings, and prepare pertinent agendas or materials
- Provide resolution to phone inquiries and prioritizing issues and routing calls as appropriate
- Serve as key point of contact for a variety of audiences and independently compose e-mail and other correspondence
- Conduct research, compile data, and prepare presentations and reports for leadership review
- Coordinate and perform status reports, project reports, and other types of information regarding special projects
- Carry out processes in relation to preparing purchase orders, check requests, checking requisitions, and invoicing
- Coordinate weekly, monthly and annual meetings and conferences related to CTSI operations
- Performing other CTSI programmatic duties as directed
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Administrative Associate Resume Examples & Samples
- Professionally and confidentially handle sensitive and confidential information (including clinical, financial and personnel) in all aspects of daily activities
- Maintain faculty scholarly activities database and inform department newsletter editor of faculty publications
- Monitor department budget and summarize financial reports including monitoring expenditures, preparing purchase orders, check requests, and assist in budget development
- Coordinate faculty recruitment and onboarding activities
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Administrative Associate Resume Examples & Samples
- Provide electronic calendar management, coordination of meetings, and preparation/assembly of pertinent agendas and materials. Prioritize inquiries and requests while troubleshooting conflicts and make judgements and recommendations to ensure smooth day-to-day schedules. Independently manage arrangements for conference rooms, audiovisual equipment, refreshment/food orders
- Professionally manage incoming telephone calls, route calls as appropriate, provide resolution to inquiries and prioritize phone messages
- Manage electronic and paper correspondence. Review, assess, route, answer and monitor follow up action steps on correspondence. Independently gather and analyze information required for executive action. Transcribe and produce error-free documentation from a digital dictation and speech software application and also independently compose professional email and other correspondence
- Serve as key point of contact and source of information for a variety of audiences and address inquiries in a professional, expeditious manner
- Provide multifaceted travel arrangements, including travel, lodging and ground transportation reservations and creation of itinerary portfolios to include materials required for conferences and lectures
- Coordinate events, including conferences, dinner meetings, and social functions
- Use multiple software applications including word processing, spreadsheet, graphics and presentation to create complex workflow charts, spreadsheets, databases, macros, templates, reports, presentations, minutes, letters, memos, and forms
- Coordinate and produce status reports, project reports, and other types of information regarding special projects
- Monitor department budget and summarize financial reports including monitoring expenditures, preparing supporting documentation for purchase orders, check requests and executive expense reimbursements, and assist in budget development
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Administrative Associate Resume Examples & Samples
- Managing all calendar scheduling and meeting requests
- Providing telephone coverage for VP
- Prioritizing all incoming/outgoing communications and answering questions related to office operations and established policies and procedures while maintaining confidentiality
- Handling all correspondence and requests for information in a timely manner
- Coordinating travel, preparing and processing detailed expense reports, invoices, purchase orders and maintaining office supplies
- Organizing logistics for meetings and event and working with internal and external partners including travel department, venue requirements and assist with selection, room set-up, catering, material preparation and delivery and IT
- Assisting with projects and reports including development of documents, spreadsheets, and presentations
- High School diploma required; BA/BS preferred
- Strong computer skills with proficiency in Microsoft Office: Excel, Word, PowerPoint
- Knowledge of Visio preferred
- Excellent verbal and written communication skills, including the ability to draft correspondence with minimal direction
- Experience multi-tasking with the ability to handle changing priorities in a fast paced environment
- Poised and able to manage work under stress and with minimal supervision
- High level of integrity and the ability to maintain confidentiality at all times
- Exceptional interpersonal skills and professional appearance
- Administrative Assistant: 1 year
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Administrative Associate Resume Examples & Samples
- Strong computer skills with proficiency in Microsoft Office: Excel, Word, PowerPoint, ePro
- One to three years experience in an administrative support function
- One to three years related experience required
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Administrative Associate Resume Examples & Samples
- Four-year college degree preferred
- Stanford University experience highly desired
- Experience in another academic setting is desired
213
Administrative Associate Resume Examples & Samples
- Maintain busy calendar for Co-Director/Division Chief; Arrange, rearrange, prioritize, and confirm appointments and meetings
- Screen phone calls and visitors, and direct inquiries to the appropriate party; Research questions and/or consult with appropriate faculty and staff to answer inquiries (in person, email or mail) from employees and the public
- Prepare and write agendas, minutes, flyers, brochures, notices, and reports, as needed
- Arrange site visits and professor visits to include managing all related logistics such as associated activities, campus/clinic tours, coordinating meetings with faculty and students, travel and hotel needs, food ordering and COM room reservations; Prepare task lists, detailed agendas and itineraries, and follow-up documents, such as payment to visitor or vendor
- Arrange schedules for staff/faculty and trainees (students/residents) and manage related logistics such as coordination of activities, travel arrangements, travel documents and process reimbursements, as needed
- Order office supplies and arrange for any property maintenance through UA Facilities, as needed
- Understand rules of using PCard and assist ACOA staff in following guidelines; Process financial reimbursements
- Compile time reporting information for all ACOA staff and submit payroll report to the business office each pay period
- Assist new employees or Designated Campus Colleagues with HR forms, processing, acquiring keys and CatCards; Understand Key Desk policies and help staff adhere to them
- Additional duties may be assigned as it relates to the position
- Experience working in a higher education institution or comparable complex organization
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Administrative Associate Resume Examples & Samples
- Excellent verbal and written communication skills. Ability to interact effectively with administration, faculty, staff and students
- Excellent computer skill are necessary in order to set up document formats in Word, Excel, PowerPoint, Outlook, Resource Scheduler and any other software program required by this position
- Skill with calculator, fax, copy machine, and telephone operation
- Ability to prioritize multiple projects and assignments
- Ability to work overtime and occasionally travel overnight
- Education: Any combination of education and/or experience that provides the required knowledge, skills, and abilities
- Experience: 3-5 years office experience
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Administrative Associate Resume Examples & Samples
- Welcomes students, visiting parents, and other campus constituents to the main office suite while pleasantly and professionally responding to a wide variety of inquiries
- Provides high level administrative support for the housing leadership team
- Maintains several calendars and meeting spaces
- Schedules student conduct meetings
- Coordinates and maintains all facets of the Student Housing Application and Pre-payment Process
- Maintains the Res Life digital and printed marketing tools
- Knowledgeable about and speaks to Res Life/CS’s policies and procedures
- Handles sensitive issues and emergent situations effectively
- And actively participates as a member of the team while performing other duties in support of the department’s mission
- Accurately and efficiently perform duties in a high traffic office environment with frequent interruptions
- Efficiently complete work while meeting varied deadlines in a timely manner
- Work effectively and efficiently in close cooperation with all staff in a team-oriented environment
- Demonstrate excellent communication skills with a diverse clientele
- Excellent researching and problem solving skills
- Follow and explain policies, and procedures
- Manage difficult situations appropriately and professionally and demonstrate excellent conflict resolution skills
- Consistently exercise initiative and good judgment
- Prioritize and organize workload
- Exhibit a strong sense of self-motivation and self-management
- Adapt to changing priorities
- Share job duties with co-workers as needed
- Represent the department to others in a professional and courteous manner
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Administrative Associate Resume Examples & Samples
- Sorts and delivers all system generated letters, cheques, certificates and output to the Policy Services team, Contact Centre and New Business
- Handles all confirmation letters for Policy Service which involves matching refund cheques with status confirmation letters prepared by the Policy Service Team and mainframe systems
- Handles all fulfillment material for New Business and Policy Services which involves matching printed certificate with appropriate file, photocopying application to include in the certificate and ensure that documentation is correctly mailed to customers, agents and brokers
- Prepares mailing of time sensitive refunds to financial institutions for our Mortgage Creditor line of business
- Processes courier arrangements for outgoing mail prepared by the Team
- Handles all file preparation for AWD imaging
- Maintains reports/logs for archived documents. Retrieves archived documents as requested by the team
- Meet quality objectives and service standards and ensure that overall team goals are met. Ensure that documented operating procedures are followed and updated for all processes
- Be actively involved in the continuous improvement of all processes and procedures
- Maintains supplies for department print stations within New Business and Policy Service ensuring all are well stocked with paper
- Process address changes to client’s policy records (i.e. address updates, credit card updates and simple cancellations)
- High School Diploma (or equivalent training and experience in a support/administrative environment)
- Strong organizational and prioritization skills; able to handle large volumes of work efficiently and effectively
- Must be detail oriented and be able to work well independently
- Must have problem solving skills and be able to research efficiently
- React to change quickly and efficiently. Demonstrate flexibility in adjusting to changes with a positive attitude
- General understanding of the functions performed in each department within Affinity Markets. This knowledge is required in order to accurately distribute mail, faxes and reports
- Operational knowledge of all systems as appropriate in order to handle work functions
- A team player with good interpersonal skills, ability to work co-operatively within a team ensuring that all team service objectives are met
- Flexible and able to take the initiative to learn and adapt in a fast-paced changing environment
- Strong PC skills, including Excel, Word, and Mainframe systems
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Administrative Associate Resume Examples & Samples
- Providing proactive focal point responsibility for all general administrative matters,
- Website and Sharepoint design, maintenance and updates
- Staff timekeeping (GSAP) including capital projects time and QA technician OT/Exceptions
- Document Control Coordination and Records Management/TRIM focal point which includes procedure updates and maintaining database/filing system
- Support line management with staff movements including office space, on boarding, computers, etc
- Event management such as service anniversaries, retirements, group meetings and meals for Technology
- Mentor COE Student
- Manage the SAB Technical Library (Technology portion)
- Office supply management for SAB, MCB building/Satellite Shops and QA laboratory
- Providing proactive focal point responsibility for all general administrative matters
- Responsible for staff timekeeping (GSAP)
- Document Control Coordinator which includes procedure updates, maintaining procedure database and filing procedures
- Group Records Management Focal Point for the Maintenance Department
- Provides support of the Geismar Web Applications for CMO
- Coordinate/plan department events – includes transfers, retirement parties, recognition and training
- Member of CMO Recognition Team
- Track/Report contractor ABC hours to GBRIA
- Compile and report contractor activity quarterly to State Board
- Maintain plant GC forms
- Maintain and track yearly GSA’s (Technicians)
- Organize yearly contractor luncheon
- Provide support to the Turnaround group by scheduling and attending meetings to capture meeting minutes
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Administrative Associate Resume Examples & Samples
- Comfortable working in a fast-paced, often time-sensitive environment all while producing error-free work
- Positive and can-do attitude is a must, as well as, a collaborative and helpful approach to getting the work of the American Heart Association done with excellence
- Works with the drive and sense of urgency that is required to support a campaign and large special event with many moving pieces
- Ability to accomplish more than most in a day due to exceptional computer skills and attention to detail
- Ability to proactively anticipate needs of Executive Director and Heart Ball director and provide solutions to said needs
- Ability to effectively follow up with donors on payment of pledges, names for seats at event, etc. making donors feel important and left with a sense of delight
- Ability to help set up and attend to work at all AHA events including Heart Walk, Festival of Wines and Go Red For Women. Ability to serve as lead administrative associate during Heart Ball day of event making sure the guest experience is flawless
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Administrative Associate Resume Examples & Samples
- Excellent communication skills. Must be able to interact effectively with administration, faculty, staff, and students
- Ability to multi-task and work in a fast paced office
- Advanced skills in the use of Microsoft Office
- Independent problem solving, attention to detail and analytical skills
- Liaison between members of the college, university and external partners and Dean, including verbal, electronic and written communications
- Exercise confidentiality, good judgment, initiative, tact, and diplomacy in handling issues that reflects on the students, staff, college, and university
- Manage the Associate Dean’s calendar and travel arrangements
- Draft reports and proofread documents
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Administrative Associate Resume Examples & Samples
- Manages the Director’s daily schedule including teaching schedule and meeting with students and parents
- Conducts special research, evaluates and prepares data and documentation for the Director’s public events, and to meet administrative needs
- Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner
- Reviews, edits and arranges documents for publications and/or dissemination of report and statements
- Communicates and handles incoming and outgoing electronic communications on behalf of the Director
- Serves as a liaison to SMPA within the University: answers phones and directs all incoming calls to the appropriate party promptly and efficiently
- Supports major SMPA projects and initiatives with clerical or administrative duties
- Coordinates travel, inclusive of flight arrangements, hotel bookings, schedules, etc., for the Director
- Handles the Director’s administrative scheduling such as development meetings and lecture engagements
- Maintains files such as policy and decision, administrative, historical records and other similar documentation applicable to the programs administered through SMPA
- Strong administrative, scheduling, writing and research, and strong organizational skills
- Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook and operation of Mac computer platform is desired
- Knowledge of digital and social media platform
- Experience in academic environment a plus
- Experience and confidence working in high-pressure environment with high-profile personalities is preferred
221
Administrative Associate Resume Examples & Samples
- Typeset frontlist titles using standard design templates in InDesign, making modifications to specs as needed; make corrections to typeset pages; prepare and preflight print-ready files and upload to printers
- Manage the Press’s reprints and new in paperback (NIP) programs with the assistance/guidance of EDP Manager and Marketing Manager, including updating cover files for new formats, making interior corrections and updating or modifying print-ready files, making sure permission for cover art is clear for reprinting, and uploading files to printers and managing printing schedules and budgets
- Prepare and quality-check e-book files from XML-based InDesign files; quality-check e-book files created by outside vendors from scanned or print-ready PDFs
- Prepare manuscript files for copyediting and typesetting in Microsoft Word using XML-based paragraph and character styles
- Oversee the digitization of backlist titles, including managing the scanning and e-book conversion by outside vendors, updating or modifying files as needed, managing schedules, and working with the Library to upload content to the University’s digital repository
- Evaluate and prepare art files for interior and cover use in both printed book products and e-books; assist Art Director in clearing permission for cover art for frontlist titles
- Maintain the archive of all production files for all Press titles both internally and with external vendor’s databases, such as Bibliovault and Title Management or other vendors as necessary
- Assist EDP Manager with estimating, budgeting, scheduling, and vendor relationships
- Knowledge of commercial printing (digital and offset) is required
- Any equivalent combination of experience, training and/or education
- Three to five years of book production and/or typesetting experience
- Experience with e-book creation, conversion, and quality checking
- Experience with XML-first workflows and style tags
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Administrative Associate Resume Examples & Samples
- Minor function planning
- Produces various reports as needed
- Performs administrative functions at department head level and below
- Maintains confidentiality and professionalism at all times
- Perform other duties which are deemed by management to be an integral part of the job, including but not limited to fulfillment of work schedules, adherence to attendance policies, and other applicable operating rules, policies and procedures
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Administrative Associate Resume Examples & Samples
- Managing the day-to-day operations of the College
- Supervising, training and directing work study students
- Assisting in developing policies and procedures for the College
- Tracking information and interpreting data
- Supporting faculty, students, and staff at an administrative, program, project, and office management level
- Exercising judgment, intellectual analysis and evaluation to solve complex operating problems
- Transactional academic registration/counseling
- Identifying errors, reasons for errors and devising solutions
- Researching, gathering, and compiling information to analyze information for program scheduling
- Preparing forms and documents
- Maintaining calendars for multiple staff members
- Making meeting arrangements
- Serving as College liaison
- Creating marketing and promotional materials
- Progressively responsible administrative work experience with an emphasis on customer service in a main office setting or an equivalent combination of relevant education and/or experience with an emphasis on customer service, office management, and supervisory duties or an equivalent combination of relevant education and experience
- Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail
- Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet
- Successful experience in a “first point of contact” role (e.g., answering phone calls, email and letter correspondence, handling and directing walk-in traffic, directing a diverse group constituents to appropriate information sources)
- Demonstrated experience scheduling large events to include coordination and maintaining budget
- Demonstrated experience in following an organization’s procedures and policies
- Knowledge of or ability to learn University systems including Banner and P-card
- Communicate effectively with employees, students and the public, both in person and over the phone
- Establish and maintain effective working relations with co-workers and the public
- Have excellent written communication skills
- Work independently with minimal supervision and as part of a team
- Willingness to understand and learn the curricular requirements in the Honors College and wider university
- Accomplish many dissimilar tasks in a high demanding environment while maintaining a pleasant demeanor, and represent the Honors College and MSU in a professional and courteous manner
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Administrative Associate Resume Examples & Samples
- Experience in an administrative role an asset but willing to train
- Highly organized with attention to detail
- Strong Microsoft Office skills with emphasis on Excel, Word and Outlook
- Outstanding telephone manner and customer service orientation
- Flexible team member able to multi-task
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Administrative Associate Resume Examples & Samples
- Provide full administrative support including phone support, reports, filing
- Oversee and monitor all service requests to ensure tenant satisfaction
- Create and maintain vendor files, both hard copy and electronic
- Create and maintain lease and property files
- Track and file vendor and tenant insurance certificates. Maintain insurance tracking system database
- Coding and processing of vendor invoices and accounts payable
- Promote and foster positive relationships with management team, tenants and owners
- Order and maintain adequate stock of office supplies
- File and maintain service contracts, leases, amendments, exhibits, side letters and general correspondence
- Additional duties as assigned by the Property Manager
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Administrative Associate Resume Examples & Samples
- Provide front desk coverage answering phones and greeting visitors
- Support the coordination of activities and functions for two Human Resources teams, ensuring that goals and objectives are accomplished in accordance with priorities, time, and available resources
- Manage calendars and regularly prioritize and arrange meetings and appointments with tact and efficiency
- Coordinate and provide logistical support for meetings, new employee orientation, outreach events, job fairs, off-campus speaking engagements, training, and group activities
- Respond to campus inquiries and prepare correspondence; interpret and explain established policy and procedure in response to inquiries from a variety of sources; and investigate, evaluate, and resolve problems within scope of position
- Prepare a variety of communications, including meeting minutes, meeting handouts, team updates, agendas, and job fair materials
- File and maintain documents and correspondence in both physical and electronic files for ease of retrieval
- Prepare and format reports and related materials using MS Office Suite, primarily Word, PowerPoint, and Excel
- Maintain and order office supplies as needed
- Advanced MS Word, PowerPoint, and Excel skills
- Experience with databases, calendar scheduling systems, and the Internet
- Demonstrated writing/editing skills with exceptional attention to detail and accuracy of information
- Excellent organizational, interpersonal, and communications skills
- Ability to prioritize tasks and responsibilities, respond positively to unanticipated changes, and meet deadlines
- Demonstrated ability to handle potentially difficult, highly confidential, and sensitive situations
- Proficiency using ALL Microsoft Office Suite and navigating database systems in a work environment
- Previous work experience in higher education, human resources, or legal environment
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Administrative Associate Resume Examples & Samples
- Strong computer skills, proficiency with Microsoft Word, Excel, Power Point and database tools, with ability to quickly learn & master technology tools; previous experience with sales and/or fundraising databases and accounts payable/receivable programs desired
- Ability to complete administrative related tasks such as reviewing, responding to and creating letters, documents, presentations, manuals and other business correspondence
- Exceptional customer service professional with ability to interact with all levels of business professionals, including community leaders and c-suite executives
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Administrative Associate Resume Examples & Samples
- Liaison between Department Chairman and department faculty, staff, students, colleagues and external constituents
- Maintain the Chair's calendars, schedule and prepare documents for various meetings, such as executive committees, faculty, weekly staff, annual evaluations and budget meetings
- Research, compile and maintain confidential files, information and various production reports
- Creation and submission of certain payment requests, PO requisitions, journal entries, travel reimbursements, petty cash/debit card accounts and contracts with Level I approval authority for certain departmental accounts and key requests
- Provide back-up support to the Business Officer and Program Director in compiling and reviewing documents for grant application submissions; creation and revisions of departmental policies and procedures, annual progress reports, no-cost extension requests and new faculty packets, including submission of faculty data and appointment action summary forms
- Submission of communication work orders (telephone or data port installations, removals, transfers and other requested changes; create and submit Data Change ACT Documents as needed to ensure the department faculty and staff's contact information is accurate
- Answer multi-telephone lines and keeping track of essential deadlines and appointments
- Creates and maintains essential departmental databases
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Administrative Associate Resume Examples & Samples
- Demonstrated knowledge of and skill in MyASU, Travel Concur System, Time Administration System, Advantage, Sun Rise Ordering System, PCard, Payment Net, Brass Ring Hiring System, PeopleSoft, Dashboard, Data Warehouse, Tutortrac, EXCEL and general word processing computer/software
- Ability to work both independently or within a complex structured team
- Work from general instructions on standard job duties and specific directions/instructions on new assignments
- Exercise judgment within defined procedures & practices to determine appropriate action
- Clearly communicate verbally in English, read, write, see, and hear to perform essential duties
- Ability to utilize computer, phone, and additional office equipment (printer, fax, etc.)
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Administrative Associate Resume Examples & Samples
- Providing support to staff members implementing mission initiatives
- Making travel arrangements
- Maintaining expense documents and submitting expense reports
- Ordering supplies
- Scheduling meetings, attending meetings, taking notes, and distributing minutes; maintaining committee, create agenda and sending meeting notes, create flyer and participant rosters
- Creating and maintaining minutes, files, and documentation for multiple staff both in the office and while traveling
- Managing multiple projects
- Flexibility in working with multiple departments
- Collaborate with Administrative support team to help out with key events
- High school diploma or GED equivalent required. College degree preferred
- Intermediate to Adavance proficiency in computer software programs including Word, Excel, Outlook and Power Point as evidenced by formal course work, training, or previous work experience
- Experience working in an office setting
- Proficiency in Access, CRM tool and PowerPoint
- Experience with MSD (Microsoft Dynamics) or other Customer Relationship Management (CRM) systems
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Administrative Associate Resume Examples & Samples
- Excellent interpersonal skills and a professional orientation
- Experience managing critical departmental and office functions, including supplies, technology, building access, and facilities
- Depth of knowledge of business best-process, and a willingness to develop/implement new ideas/approaches to existing practices
- Proficiency in industry-standard business software, such as Microsoft Office
- Knowledge of best-practice budget tracking, reconciliation, and expense reporting procedures
- Knowledge of procurement best practices
- In-depth knowledge of industry-standard enterprise software and systems
- One year minimum experience in a comparable position in the corporate, non-profit, or higher education sector required
- Experience supporting institutional leadership, including coordination of meeting schedules, room reservations, catering, and written/phone communications
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Administrative Associate Resume Examples & Samples
- Plans, directs and manages budget processes, personnel activities and other administrative functions including exercising responsibility for the management authorization of expenditures and personnel transactions of a College or major administrative department/unit
- Analyzes, negotiates and makes recommendations on the financial aspects of contractual agreements
- Serves as a member of senior management in order to participate in the development of goals, objectives, policies and procedures for the College or major administrative department/unit
- Hires, evaluates and directs the professional and support staff of the Unit
- Directs the preparation of University and Governmental budget and fiscal reports
- Coordinates maintenance and renovation of physical facilities
- Coordinates promotional activities for the unit
- Maintains currency in the field through continuous learning
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Administrative Associate Resume Examples & Samples
- Process service contracts, leases, amendments, exhibits, side letters and general correspondence
- Greet tenants, prospective tenants, vendors and guests
- Additional duties or projects as assigned by Property Manager
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Administrative Associate Resume Examples & Samples
- Demonstrated knowledge of office and administrative practices and principles
- Demonstrated knowledge of human resource applications and databases
- Demonstrated knowledge of the principles of exemplary customer service demonstrated through actively listening, acknowledging, and responding to every inquiry; taking ownership and resolving each concern or problem as appropriate; exhibiting professionalism and expertise in every interaction and engaging in professional development to meet expectations for service excellence
- Experience in problem solving and decision making
- Experience in Microsoft Office ( i.e., Excel; Outlook; Word; PowerPoint)
- Experience in stimulating changes in individual, institutional, and corporate behaviors to create a more sustainable environment
- Experience in leading by example in communicating, participating and encouraging support of the institution’s sustainability programs
- Experience supporting EEO investigations
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Administrative Associate Resume Examples & Samples
- High school diploma and four years of administrative experience, or combination of education and relevant experience. Bachelor’s degree preferred
- Advanced computer skills and demonstrated experience with office software and email applications. Experience with Drupal and Stanford administrative systems preferred
- Excellent Strong verbal and written communication skills
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Administrative Associate Resume Examples & Samples
- Progressively responsible administrative experience with an emphasis on customer service and office management or an equivalent combination of relevant education and experience
- Demonstrated administrative or office management experience in an environment that requires a high-level of time management skills supporting multiple people with numerous interruptions and/or frequent changes in priorities
- Demonstrated experience utilizing excellent communication skills with competence in interpreting and explaining detailed information, both from a customer service perspective, and in writing, to a variety of constituents
- Demonstrated competence using personal computers and software, such as, word processing, spreadsheets, electronic calendars, e-mail and internet applications. Microsoft Office Suite preferred
- Knowledge of the university system and its organization structure, regulations, policies and procedures
- Experience using the SCT Banner system (or relational database) and MSU Catbooks
- Represent TechLink and its programs to others in a professional and courteous manner
- Have the desire to increase knowledge, acquire new skills and take on new projects and challenges
- Be highly organized with great attention to detail and a high level of accuracy in work product
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Administrative Associate Resume Examples & Samples
- Experience in event planning to include coordination, cost projections, tracking invoices and receipts, and leading the event
- Successful experience in a “first point of contact” role (e.g., answering phone calls, handling and directing walk-in traffic, directing a diverse group of constituents to appropriate information sources)
- Demonstrated experience following an organization’s procedures and policies
- Experience editing and managing web pages
- Thrive in an “open door” environment, maintaining accessibility to faculty, staff, and students
- Demonstrate ability to exercise sound judgment in decision making and interpreting and applying policies and procedures
- Demonstrate excellent verbal and written communication skills; communicate effectively with employees, students and the public, both in person and over the phone
- Accomplish many dissimilar tasks in a high demanding environment, with numerous interruptions, while maintaining a pleasant and positive approach
- Ability to learn MSU policies, procedures, and systems for accounting and student data tracking
- Ability to identify shortcomings within a process and implement changes to improve the quality of the product
- Demonstrate self motivation and ability to independently follow through on tasks and projects to completion and work independently and effectively under minimum supervision
- Represent the Gianforte School of Computing and Montana State University and its programs in a professional and courteous manner
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Administrative Associate Resume Examples & Samples
- Competent in working with personal computer in general and specifically with Microsoft Office
- Competent in use of Microsoft Access
- Effective organizational skills to manage projects, academic files and general office procedures
- Working knowledge of photocopiers, fax machines, telephone system and other office machines
- Ability to prepare effective correspondence on routine matters
- Ability to understand and follow moderately complex oral and written instructions
- Ability to deal with students, prospective students and general public effectively and tactfully
- Ability to type various forms. Must be able to type 55 wpm
- Ability to work cooperatively with fellow employees and supervisors
- Ability to come to work in a timely and predictable manner
- Ability to work with positive and negative feedback
- Ability to tolerate stressful conditions
- Ability to follow university policy and procedures
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Administrative Associate Resume Examples & Samples
- Administrative experience in an office setting ( 1 year)
- Demonstrated knowledge of administrative principles and practices
- Experience in handling confidential, proprietary and privileged documents and information
- Experience with non-profit organizations, and/or a University system (preferred)
- Evidence of effective verbal and written communications, networking, and presentation skills (in English)
- Experience Results orientated and able to work independently and take initiative
- Experience in problem solving
- Evidence of being a team-focused individual, who enjoys working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others
- Experience in assisting co-workers in the development of their own professional skills in order to ensure the team’s success
- Experience in work that requires organizational skills and attention to detail and possess strong writing, research, and analytical skills
- Experience in managing complex tasks and prioritize competing demands in order to meet deadlines
- Experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
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Administrative Associate Resume Examples & Samples
- Ability to multitask and prioritize daily workload
- High level verbal and written communication skills
- Have strong grammatical skills for proofreading documents, editorials, publications, and presentations
- Discretion and confidentiality
- Prepare presentations and reports for leadership
- Work as a key stakeholder as part of the Administrative team for the Department of Neurosurgery working with other staff ensuring cross coverage and redundancy
- Be knowledgeable of the mission of the organization and a positive representative of the Department of Neurosurgery
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Administrative Associate Resume Examples & Samples
- Provide administrative support to 4-5 Pembroke leaders including schedule management and meeting coordination, international and domestic travel arrangement, and monthly travel and expense reporting
- Support in meeting preparation activities, such as assembling and refining business presentations, preparing board packages and reports, and copying and scanning legal and financial documents
- Maintain database of Pembroke clients and partners across all global offices for use in communications and corporate distributions
- Prepare for external parties visiting the Pembroke Boston office by monitoring front door access, greeting and assisting guests, and covering main phone lines
- Partner with the administrative team on general office management duties such as managing office and kitchen supply inventories and processing vendor invoices
- Lead or participate in ad hoc projects such as team off sites, training days, new hire onboarding, company events, and new system implementations
- Bachelors’ degree (preferred, but not required) and extensive experience in roles demonstrating organizational and project management skills, strong attention to detail, working effectively with multiple projects and deadlines and providing excellent service to internal and/or external clients and partners
- Excellent written and verbal communication skills, as well as solid interpersonal skills
- Highly motivated self-starter capable of finding solutions with minimal supervision
- Collaborative and flexible team player
- Proficiency with Microsoft Office, including advanced experience with Outlook, Excel and PowerPoint
- Experience with or willingness to learn property management software (Yardi, Argus, AssetEye) and/or document management applications (SharePoint)
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Administrative Associate Resume Examples & Samples
- Experience with any program in the Microsoft Office suite to include Word, Excel, PowerPoint, Outlook, and Access
- PeopleSoft experience
- UTSA Administrative work experience
- Knowledge of current methods and systems of bookkeeping, filing, and purchasing
- Advanced knowledge of university organizational structure, policies, rules and procedures
- Answer main phone line, process incoming/outgoing mail, copy/fax/scan documents, schedule meetings within Outlook, etc
- Use initiative and independent judgment in assisting one or more administrators with administrative matters. Assist administrators in establishing and attaining departmental goals and objectives
- Plans, organizes and coordinates administrative duties. Supervises and trains clerical staff. Establish organizational policies, work rules and operating procedures
- Assist with document creation, presentations, staff meeting minutes, meeting materials
- Prepare Pro-card logs, process Travel Authorizations, Expense Report Reimbursements, Travel Advance Requests, Manage CLIBA and TAC card expenditures and process payment
- Generate requisition requests, submit invoices for payment, process payments, cash handling, credit card payments, deposits, enter transactions into ledger to prepare for monthly fiscal reconciliation reports
- Collect data from various sources, analyze for accuracy, completeness and relevance. Prepare complex, statistical, technical, financial and confidential reports, charts and graphs
- Manage office supply inventory; records retention; special events
- Act as a liaison with other departments and agencies regarding, office building services, equipment maintenance and repair, purchasing, safety and other administrative matters
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Administrative Associate Resume Examples & Samples
- Academic or clinical assistant work experience
- Self-motivated and disciplined to be able to work without constant oversight
- Epic and Oracle financial systems experience
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Administrative Associate Resume Examples & Samples
- Experience with UAccess Student, UAccess Financials, UAccess Analytics
- Familiarity with University of Arizona Promotion & Tenure policies and procedures
- Experience with executive level support
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Administrative Associate Resume Examples & Samples
- Follow Front Office policies and procedures regarding medical records, patient scheduling, maintaining the computerized appointment system, cashier duties, and other related responsibilities as required
- Facilitate communication between patients and clinical staff
- Maintain confidentiality of medical information
- Ensure compliance with University policies and state laws regarding immunization requirements
- Progressively responsible administrative work experience with an emphasis on customer service in a main office setting or an equivalent combination of relevant education and/or experience
- Demonstrated excellent communication skills and competence providing accurate and appropriate responses to questions and inquiries in person, over the phone, and through written correspondence while performing detailed work with a high a level of accuracy
- Demonstrated competence maintaining and communicating confidential and sensitive information tactfully and professionally
- Demonstrated competence using personal computers for performing data entry while also organizing and prioritizing multiple workloads, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional approach
- Demonstrated competence accurately following instructions, policies, and procedures
- Demonstrated ability processing cash, credit and other transactions, and reconciling daily receipts
- Knowledge of medical ethics regarding confidentiality and legal protocols
- Experience working in a medical office
- Experience working with electronic medical records
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Administrative Associate Resume Examples & Samples
- Minimum of High school diploma and 2+ years of experience
- Proficient in Microsoft applications including Excel, Word, Outlook, PowerPoint, Publisher, and Adobe
- Experience arranging domestic and international travel with complex schedules
- Able to read, interpret and follow policies, guidelines and standard operating procedures
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Administrative Associate Resume Examples & Samples
- Process time sheets, coordinates with other departments as required, makes travel arrangements, schedules appointments, etc
- Uses business applications software and peripheral equipment (e.g., SharePoint, advanced presentation graphics, detailed spreadsheets using original formulas, operates fax machines, copy machines, etc.)
- Composes correspondence and reports for supervisor’s signature; researches, abstracts and compiles information and data for analyses; reviews written material for accuracy and completeness; checks calculations for accuracy; reconciles report data; maintains complex accounting ledgers, petty cash funds, inventory, etc
- Document Control and other responsibilities as assigned
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Administrative Associate Resume Examples & Samples
- Updating Kronos – i.e. inputting staff schedule changes, creating and assisting to assign orientation schedules for new hires, etc
- Processing ESFs
- Filing and maintaining staff files
- Scheduling meetings
- Ordering supplies and maintaining inventory
- Maintaining attendance and tardiness reports
- Performing inbox/outbox mail runs and monitoring staff mail and mailboxes
- Recording meeting minutes, writing announcements and fliers, etc
- Coordinating new hire needs – i.e. obtaining computer sign-on access, providing keys, locker and mailbox assignments, files, etc
- Covering OB scheduling when needed, during the hours of 9a-3p (Epic access and knowledge desired)
- Proactively anticipating the needs of the unit and unit managers
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Administrative Associate Resume Examples & Samples
- Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting
- Detailed, complete Employment Application (employment dates must include month and year) will be used to determine salary if the applicant is the top candidate that is selected for this position
- Applicants must include on their Employment Application all experience (work and/or volunteer) related to this job posting – up to 10 yrs or more
- Verification of employment history dates on resume should match online Employment Application
- The Application is an official document; incomplete applications will not be considered (e.g., “See Resume”)
- Responses to the supplemental questions are used for initial screening only
- Military/Veterans must provide a copy of their DD214 at the time of initial interview to receive military/veteran interview preference
- One (1) or more years’ experience working in a recreational center or similar setting, responding to public inquiries; providing general center information ; and assisting and directing visitors
- Two (2) or more years’ experience in general clerical/secretarial or administrative work in composition and editing of correspondence; preparing and reviewing documents with attention to detail in a timely manner; and maintaining office files
- Six (6) months or more experience with timekeeping
- Six (6) months or more experience with financial documentation and cash handling
- One (1) or more year experience answering multi-phone system, including receiving, directing and relaying telephone messages and fax messages
- Bilingual in English/Spanish, or English/other language
- Proficiency in Microsoft Office to include Word, Excel and Outlook
- Greet visitors
- Answer multi-line telephones
- Direct customers
- Contact vendors & solicit bids
- Sort, deliver & pick-up of mail and funds collected
- Maintain, record, enter, research, and retrieve data
- Type letters, memos, forms, etc
- File administrative documents
- Verify accuracy, completeness, and reconcile data
- Order & issue various office supplies and materials
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Administrative Associate Resume Examples & Samples
- Assist in the preparation of financial packages
- Coordinate all necessary staffing for the hours needed
- Additional duties or projects as assigned by the Property Manager
