Corporate Secretary Resume Samples

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E Runte

Efren

Runte

3241 Gretchen Square

Phoenix

+1 (555) 714 3413

3241 Gretchen Square

Phoenix

Phone

p +1 (555) 714 3413

Experience Experience

Boston, MA

Assistant Corporate Secretary

Boston, MA

Carter, Renner and Pfannerstill

Boston, MA

Assistant Corporate Secretary

Attending the Board of Commissioners (BOC) and Committee(s) under BOC and also the BOD meeting and take minutes of meeting
Oversee corporate disclosure and compliance with state corporation laws, stock exchange listing standards and SEC reporting and compliance
Lateral thinking/problem solving/creativity
This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring
Coordination of public disclosures, including distribution of press releases, organization of quarterly earnings calls/webcasts and posting of call transcripts
Maintenance of relationship with First Midwest’s transfer agent (Computershare) and NASDAQ (including filing of notifications)
Parent Company Board/Committee and subsidiary meeting attendance and preparation/maintenance of corresponding minutes

San Francisco, CA

Corporate Secretary

San Francisco, CA

Heidenreich, MacGyver and Wisozk

San Francisco, CA

Corporate Secretary

Assisting in the execution of powers of attorneys, certificates of incumbency and signing authorities and arranging notarisation and legislation of documents
Maintaining and tracking records of board and meeting schedules
Issuing share certificates and recording transfers and allotment of shares
Liaising with the legal and accounting departments and clients
Responsible for keeping the database updated and producing reports for regulatory filings
Processing and settling invoices and expenses
Maintaining and updating Blueprint database (Viewpoint) for all client companies

present

Boston, MA

Corporate Secretary & Domiciliation Coordinator

Boston, MA

Muller-Blick

present

Boston, MA

Corporate Secretary & Domiciliation Coordinator

present

Enforce operating procedures, suggestions for improvements
Definition and analysis of performance indicators
Maintenance of the detail of entities serviced and contractual changes with service provider
Control of invoices from service provider
Maintain, control and manage processes internally and externally
Instruct and supervise our service provider
Resolve special cases, issues and point of escalation

Education Education

Bachelor’s Degree in English

Hofstra University

Bachelor’s Degree in English

Skills Skills

Strong attention to detail
Basic knowledge of corporate law
Detail-orientated, flexible, creative, with excellent verbal and written communication skills
Ability to communicate to multiple stakeholders and navigate across groups to move projects/ initiatives forward
Ability to maintain highest levels of confidentiality regarding information, documentation, interactions, etc
Proven ability to manage multiple projects/ initiatives successfully
Ability to travel; may be involved from time to time for Board meeting support
Strong organizational skills, knows how to make connections to get things done
Demonstrated business acumen, and industry knowledge
Proven ability to navigate complex, sensitive situations and matters

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Experienced Corporate Secretary Resume Examples & Samples

Working closely with the corporate secretary, general counsels and chief operating officers of Morgan Stanley’s two
4 years of corporate secretary / corporate governance-related experience; specific financial services experience a plus
Excellent accuracy and attention to detail
Excellent computer skills; familiarity with BoardVantage a plus
Strong verbal and written skills, including an ability to draft well-written reports, minutes and general business correspondence

Asst Corporate Secretary Resume Examples & Samples

Development, implementation and maintenance of a comprehensive “shadow” record of corporate documents
Oversight and monitoring of company secretarial activities outsourced to third-party service providers
Preparation, maintenance and revision of organizational documents
Attendance at board meetings; drafting board minutes, shareholder consents and resolutions; preparation of other documents as needed (e.g., merger agreements, distribution agreements, contribution agreements, etc.)
Preparation of powers of attorney, incumbency certificates and other certificates
Board meeting support including preparation of
Notices of meetings
Agendas and assisting in the preparation of other meeting related materials
Resolutions, minutes, actions by unanimous consent and extracts from minutes
Updating the Blueprint system of record
Filing documentation in connection with the formation, dissolution, merger, etc. of subsidiaries in the region
5 years experience in international corporate law

IFS Corporate Secretary Resume Examples & Samples

Provide disciplined project management on ad hoc projects; coordinate product and other non-ITM initiatives which have sales force and/or client impact
Partner with Product & Platform teams to provide oversight and business decisions to aid in pushing projects toward completion
Ensure proper discipline around risk management procedures
Partner with Risk Management on CBOB/CIMA and other regulatory audits and responses
Strong analytical and project management skills
Specific industry related experience preferred
7 - 10 years of experience required

Corporate Secretary Analyst Resume Examples & Samples

Pportfolio maintenanceof Singapore entities that we administer on behalf of our clients and act as Corporate Secretary to such entities
Liaising with the legal and accounting departments and management and clients
Maintain statutory records and Company formations
Issuing share certificates and recording transfers and allotments of shares
Convening AGMs and preparation of documents adopting the elective regime
Maintaining and updating Blueprint database (Viewpoint) for all client companies
Responsibility for compliance including maintaining clients' Know Your Customer records
Undergoing Chartered Secretary (ACSA) course or have at least 3 years equivalent experience in the corporate secretarial field
Good understanding of the Singapore Companies Act, CAP 50 and ACRA
Ability to organize and prioritise work with a minimum of supervision with a flexible and proactive attitude
Previous experience with time charging/invoicing and direct client contact is advantageous
Be able to work efficiently under pressure and to tight deadlines
Have well developed interpersonal skills and excellent communication skills

Corporate Secretary, India Resume Examples & Samples

Manage compliance with regulatory and statutory requirements in India, including interaction with the Registrar of Companies, Reserve Bank of India, Employees State Insurance Corporation, Employees Provident Fund Organization, Labour Department, tax authorities, etc
Assist with compliance requirements in other APAC countries from time to time. Ensure timely filings of forms, returns and reports with relevant regulatory bodies
Conduct board and member meetings, prepare minutes of all meetings and ensure timely filings of minutes/returns with Registrar of Companies
Maintain and update statutory registers, records and returns and prepare annual report
Prepare and file necessary e-forms with ROC for incorporating any changes as required under the Companies Act, including but not limited to, change in board of directors, change of auditors, obtaining necessary registrations, etc
Coordinate and collaborate with legal team in APAC and other FB offices
Liaise with government and regulatory agencies as directed
Participation in other projects as directed
And Any other matter that may require attention from time to time

Assistant Corporate Secretary D Resume Examples & Samples

Responding to the legal, regulatory and corporate governance needs of M&T Bank Corporate and its subsidiaries
Interacting with all levels of senior and executive management to coordinate board and other corporate information and to meet critical deadlines; and
Responding to directors’ needs, as necessary
Bachelor’s degree, or the equivalent in work experience
Three to four years in a legal or corporate environment
Strong proofreading skills
Demonstrated communication and interpersonal skills
Ability to apply judgment and initiative in making day-to-day decisions

Corporate Secretary & Domiciliation Coordinator Resume Examples & Samples

Instruct and supervise our service provider
Definition and analysis of performance indicators
Periodic due diligence
Resolve special cases, issues and point of escalation
Maintain, control and manage processes internally and externally
Enforce operating procedures, suggestions for improvements
Coordinate service provider relationship and internal cooperation needs with relevant UBS internal departments, such as Hospitality Desk/Reception, Client Relationship Management, Conducting Officers , internal and external Board members and chairs
Coordination of Board of Directors meeting processes, AGM/EGM processes
Processes in relation to changes in the board composition (co-optation or OGM)
Handling of internal signature and specific documents, which must not be shared with external service provider
Control of invoices from service provider
Maintenance of the detail of entities serviced and contractual changes with service provider
Ensure and maintain archive of legal documents and dispatch information/documentation to concerned areas
Follow-up of original documents, update tracking files and lists
Liaise with internal and external stakeholders in terms of legal documentation's requests and make available such documentation upon request
Support in/ Handle audit requests of legal department and coordinate with Funds' and Companies' external Auditors
Escalate/ Address issues in the appropriate areas
Collaborate closely with Corporate Secretary coordinators and support on ad hoc basis
Proven capabilities in business support / management of professional services
Relevant experience of corporate administration or services at a service provider or financial institution or PSF
Professionalism and integrity
Strong organizational skills and responding well to work under pressure
Extremely well self-organized, precise and accurate
Motivating and goal-oriented team player, eager to take on additional responsibility
Actively prioritize the own tasks to meet agreed targets and objectives
Highly focused on internal/external clients and stakeholders
Pro-active dealing with varying stakeholder groups who require / receive service
Fluent in English - French or German would be considered as an advantage
Excellent knowledge of Microsoft applications (Word, Excel, Powerpoint) is essential

Team Lead-corporate Secretary Resume Examples & Samples

Management and maintenance of a portfolio of Singapore entities that we administer on behalf of our clients and act as Company Secretary to such entities
Maintain statutory records
Company and other type of legal entity formations
Acting as director to certain client entities
Manage a team of 2-3 members to guide and review their execution

Executive Assistant & Corporate Secretary Liaison Resume Examples & Samples

Secretarial/administration experience with demonstrated experience and effectiveness with direct client communication of high profile clients and prospective clients to the Firm
Strong proficiency in Word, Excel, PowerPoint required. SharePoint and Visio experience preferable
Proven ability to build working relationships across different cultures whilst demonstrating an outstanding work ethic and adapting the communication style to the needs of the audience
Significant initiative and willingness to contribute to business expansion in Europe and Asia
Strong, proven experience in a similar role as an executive assistant within funds a plus
Flexible on working hours (including weekend when needed) and understanding of the business demands
Experience working independently with Board of Directors and CEO, CIO, COO individuals at client organizations
Experience attending Board of Director meetings – not in a presenting capacity
Ability to work independently whilst remaining personable and self confident
Produces high quality, accurate timely work, not requiring manager proofing pre distributing with accuracy to Firm clients and prospects
Ability to anticipate problems and offer solutions as well as the ability to anticipate needs, particularly for repeated tasks
Experience within Morgan Stanley a huge plus
Discreet, professional manner; maintain confidentiality on all aspects of workload

Assistant Corporate Secretary Resume Examples & Samples

At least 6 years of experience supporting the provision of legal services, whether in-house or in a law firm, including at least 3 years supporting a corporate secretarial function
Outstanding oral and written communication skills
Ability to understand and strong desire to learn about Bloomberg's financial technology business and financial sector clients
Desire to take ownership of projects and taking initiative to achieve ideal outcomes
Ability to manage and prioritize multiple projects simultaneously

Corporate Secretary Resume Examples & Samples

Coordinate and prepare for Board of Directors, Board Committee and Management Committee meetings
Bachelor's degree required
5+ years of legal, banking or regulatory experience
Solid knowledge of corporate governance practices
Experience dealing with Board of Directors, Board Committees and Management Committees
Excellent computer skills, including Microsoft Office
Demonstrated leadership ability with effective interpersonal communications skills and sound business judgment
Experience with drafting, editing and producing corporate minutes

Corporate Secretary Resume Examples & Samples

Manage all company non financial formal requirements: organize and minute Board and Shareholder meetings, make company filings, issue Powers of Attorney and monitor usage, maintain all formal corporate records; issue company certificates
Manage the definition and assessment of KYC / AML / Tax due diligence documentation requirements including the delivery of training as needed to both internal businesses originating offshore activity and the responsible account opening & records management units
Manage service agreements for services provided by the OBU through LAIB including the issuance of invoices and collection of fees. Document and update service agreements for all vehicles
Manage all control reports including the periodic updating and tracking of issues until resolution; manage ad hoc tasks/projects as required including the evaluation of local regulatory requirements for companies and the creation or liquidation of vehicles
Assist the Responsible officer with the processing of country documentation processing requirements within service levels and timeframes i.e. issuance of confirmations, filing of documentation etc. as a back-up for defined processes
Para-legal or junior lawyer
Fluency in written and spoken English and Spanish
Good knowledge of Microsoft Office applications including Access, Excel, Word
8-12 years of experience of legal experience - working with and evaluating contractual documentation, laws and regulations
8-12 years banking experience is desirable but not necessary
Technical training: Access, Flexcube, ATI, Pathway. Offshore Standards and OPS’s processes and procedures

Gf-corporate Secretary Resume Examples & Samples

Associate of ICSA or HKICS
At least 10 years of company secretarial experience in professional firms or, preferably, banks
Knowledge in company secretarial practice with a good understanding of the relevant requirements of the Companies Ordinance, Banking Ordinance and Securities and Futures Ordinance
Experienced in drafting minutes of board/committee meetings
Able to deal and communicate with senior managers
Able to work independently upon own initiative and under minimum supervision; well-organized and detailed-minded
Good command of both written and spoken English, and Chinese an advantage

Specialist, Corporate Secretary s Office Resume Examples & Samples

At least five years experience in corporate governance and corporate law and / or a paralegal background
Experience in project management and event planning
Strong oral and written communication skills across variety of media,
Previous exposure to working with senior executives; an understanding of protocols
Able to work independently with a minimum of direction
Deep experience working with a high functioning team, while capable of contributing strongly within her/his area of responsibility and to overall team goals

Corporate Secretary Resume Examples & Samples

Management and maintenance of a portfolio of entities that we administer on behalf of our clients and act as Company Secretary to such entities
Liaising with the legal and accounting departments and clients
Convening AGMs and preparation of documents, resolutions and minutes of meetings
Preparation of documentation to strike off companies

Asst Corporate Secretary Resume Examples & Samples

Paralegal certification or four-year college degree may be substituted for a paralegal certificate, provided that the candidate has the requisite experience
Minimum five years paralegal or relevant legal experience
Exercises sound judgment and decision making skills in order to provide recommendations for optimal solutions
Displays excellent written, verbal communication and comprehension skills, including the ability to explain complex topics clearly to a wide audience who may not be familiar with the subject matter
Works well under pressure and effectively handles multiple, concurrent demands and appropriately prioritizes responsibilities
Proficient in MS Office applications (Outlook, MS Word, PowerPoint, and Excel), with the ability to learn new programs quickly when required
Working knowledge of Lexis-Nexis; Westlaw and other web-based software
Strong academic credentials are preferred

Senior Corporate Secretary Resume Examples & Samples

Demonstrates broad knowledge of the functional area. Exercises independent judgment
Guides and facilitates small to complex projects and applies advanced skills, concepts, practices and procedures to ensure completion
Decisions have impact on success of project team, department, work group, and/or client
May assist with training, work assignments or checking work of lower level employees
Minimum 5 years related experience
Fluent in Microsoft office and advanced in computer software skills
Ability to handle multiple projects simultaneously and across jurisdictions
Training for or have completed the examination of the Institute of Chartered Secretaries and Administrators

Corporate Secretary Resume Examples & Samples

Processing and settling invoices and expenses
Responsible for checking availability, organising and booking meetings for
Assisting with the requirements of the Companies Act 2014 and applicable corporate governance requirements
Assisting in the handling of queries
Maintaining and tracking records of board and meeting schedules
Assisting in the execution of powers of attorneys, certificates of incumbency and signing authorities and arranging notarisation and legislation of documents
Responsible for keeping the database updated and producing reports for regulatory filings
Degree Qualified with 1-2 years office and company administration experience
Preferably studying towards a Chartered Secretary qualification or equivalent qualification
Awareness of corporate governance themes and issues and of key regulations impacting bank and fund service provider governance
Exposure to Irish company law, applicable Corporate Governance Codes and European regulations
Excellent communication and Interpersonal skills
Strong administrative and organisational skills
PC skills - ability to use legal entity management systems - Blueprint/GEMs, Word Excel, PowerPoint, and other system and spreadsheet packages

Assistant Corporate Secretary Resume Examples & Samples

7+ years of experience working as an assistant corporate secretary or a corporate paralegal within a public company
Prior work experience in organizing and filing timely and continuous disclosure documentation with the U.S. SEC and the NYSE
Proven understanding of board governance, best practices, protocols and procedures

Executive Assistant to the Office of the Corporate Secretary Resume Examples & Samples

Support for SEC reporting and corporate governance functions:　
Provides administrative support to the General Counsel & Corporate Secretary and the Assistant Corporate Secretary. Skills of only the highest quality are expected, including, without limitation, skill in the following specific areas
Must be willing to develop a thorough knowledge of the business of the Company, its operating divisions, its subsidiaries and its procedures; should keep abreast of any changes in Legal Department procedures
Discretion: The position involves the handling of sensitive information that must remain confidential and not disclosed
Initiative: Must be a self-starter who can work with little or no supervision; should be highly motivated and willing to exercise own judgment when required
Willingness to Cooperate: Should take a "team approach" to working with others in the Legal Department and elsewhere in the Company when necessary on matters outside the area of primary responsibility; should be conscientious, cooperative, dependable, and willing to work overtime when necessary
Ability to Work Under Pressure: Should remain effective and efficient in high-pressure work situations, especially those situations calling for handling multiple tasks at once
Flexible: Must be able to adapt effectively to unexpected changes in work and assignment schedules and work on multiple projects simultaneously
Problem Solver: Must be able to work toward resolutions of complex problems (e.g., problems that is susceptible to more than one means of resolution)
Must have superior knowledge and skill working with Microsoft Office products, including Word, Excel, PowerPoint, and Access, as well as Google Mail and a document management system
Must have the ability to learn and effectively use new software applications and internet based programs quickly
Must exhibit outstanding communication skills, with the ability to communicate effectively with personnel at all levels within and outside of the Company
Written communications should exhibit good command of English and be grammatically sound

Corporate Secretary Services Mgr Resume Examples & Samples

Supports transactional activity as needed, including document production and integration of corporate secretary functions of acquired companies
Prepares and assists with monitoring Corporate Secretary budget
Assists with planning and execution of annual system-wide corporate secretary forum
Bachelor's degree
10+ years experience in corporate department of large law firm or equivalent experience in legal/SEC reporting/corporate secretary's department of publicly traded company
Analytical and logic skills
Excellent word processing, Excel and PowerPoint skills
Dependable, self-starting, results-oriented individual
High degree of professionalism and ability to be discreet with sensitive and confidential matters
Excellent communication skills, attention to detail and organizational skills
Good people skills, positive attitude and demonstrated ability to effectively communicate at all levels of the organization and with all types of external contacts
Able to work effectively on a team and coordinate efforts across functions

Corporate Office of the Secretary Assistant Corporate Secretary Resume Examples & Samples

Provide corporate secretarial services, corporate governance and regulatory support to JPM's businesses, subsidiaries and affiliates in Ireland and coordinate with teams in EMEA and globally
Handle compliance with all relevant statutory and regulatory corporate governance matters of JPM (e.g. statutory filings in relation to corporate changes and compliance with relevant regulatory corporate governance requirements) and advise the board of directors on these and related governance matters
Assist in co-ordinating compilation of Governance handbook and keeping it updated
Preparation of written resolutions, draft minutes and actionable items for board and committee members and shareholders for review and approval
Work on various projects covering Ireland and liaising with global locations, counterparts in other locations relating to corporate governance, rationalization of legal entities and corporate secretarial matters
Degree holder with professional qualification such as a Legal qualification or Associate membership of ICSA
Member of a professional body to act as company secretary is an advantage
Significant relevant experience in the industry or related industry
Sound knowledge of corporate secretarial laws, practical knowledge of corporate governance and regulatory framework governing financial services businesses; particularly knowledge of Irish company law, applicable Irish regulatory and industry corporate governance requirements and understanding of European regulations as they impact JPM subsidiaries
Awareness of the ever-changing regulatory environment of working in the financial services industry with an enthusiasm for rising to new challenges
Ability to work independently in a fast-paced environment and within tight deadlines
Good teamwork and communication skills, inter-personal, focused, flexible, pro-active and able to take own initiatives
PC skills; ability to use legal entity management systems (e.g. Blueprint/GEMs); Word Excel, Powerpoint, and other system and spreadsheet packages, proficient and fast at learning and adapting to new technology and software

Asst Corporate Secretary Resume Examples & Samples

Minimum 10 year or more relevant experience
Ability to work in a fast-paced environment and within tight deadlines
Strong interpersonal, presentation and communication skills
Good teamwork, strong initiative and great independence

Associate, Office of the Corporate Secretary Resume Examples & Samples

Advanced English language and communication skills, both written and verbal fluency. Ability to proof and edit a variety of documents
Exceptionally strong interpersonal skills, including the ability to be consistently diplomatic, tactful, and professional, and to interact effectively with all levels of staff, trustees, and external parties
Demonstrated interest in relevant RBF program areas
Highly effective and efficient administrative skills and abilities, including ability to develop and implement administrative systems to accomplish work. Must be detail oriented
Ability to operate independently, set goals, and be disciplined in achieving them with minimal supervision
Ability to develop and maintain broad knowledge of the RBF’s programs, practices, policies, and procedures
Ability to work independently, manage multiple tasks and projects with flexibility while demonstrating good attention to detail. Able to prioritize, work under pressure, and meet short deadlines
Ability to exercise sound judgment and handle confidential matters with discretion
Strong knowledge of and ability to use computer technology to efficiently accomplish work, using e-mail, the internet, Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook. Other systems currently in use include Box (for document management), Intacct (for expense reporting), among others
Project management and event planning experience.Additionally, each employee is expected to
Understand and support the philanthropic mission of the RBF
Respect and value those who partner with or request assistance from the RBF
Manage the resources of the RBF in a manner that maximizes the funds available for charitable activity
Appreciate the value of diversity initiatives and equal opportunity in all work relationships
Respect the contribution of each employee of the RBF and support colleagues in fulfilling their individual responsibilities
Appreciate differences in perspectives and point of view, and work collaboratively with colleagues toward shared goals and objectives
Commit time to RBF activities and conversations that strengthen the Fund’s culture and improve its effectiveness
Graduate degree in a relevant field such as a master’s degree in English, oral history, liberal arts, etc., with three-to-five years executive-level support experience, or a bachelor’s degree in a relevant field with at least five years executive-level support experience
Foundation and/or other nonprofit or legal experience preferred

Assistant Corporate Secretary Resume Examples & Samples

Plan and execute all Board and Committee meetings and meetings of executive management committees
Assist the Corporate Secretary with the following responsibilities: Advise the Board on its roles and responsibilities; monitor corporate governance developments; facilitate the orientation of new Directors and assist in Director training and development
Oversee corporate disclosure and compliance with state corporation laws, stock exchange listing standards and SEC reporting and compliance
Assist in preparation of SEC filings including proxy statement and annual and quarterly reports
Oversee subsidiary management and governance
Maintain key corporate documents and records
Provide support to business units and the corporate counsel group in connection with various types of corporate transactions including financings, mergers and acquisitions and public and private securities
Track stock holdings and manage Section 16 filings with the SEC for directors and executive officers
Serve as a focal point for investor communication and engagement on corporate governance issues
Undergraduate degree and Juris Doctorate
Admitted to the bar or eligible for admission in New Jersey
Professionalism, integrity, and client focus
Ability to work with and advise members of senior management
Ability to independently handle matters, identify issues and develop strategies with minimal supervision
Legal analytical skills
Experience working with in-house law department or law firm
Experience advising senior management or board of directors regarding corporate matters

Assistant Corporate Secretary Resume Examples & Samples

To support the Regional Company Secretary, NA, and Deputy Corporate Secretary, NA, in managing the Company Secretarial function within the U.S. Specifically responsible for HSBC North American (“HNAH”) and HSBC Bank USA (“HUSI”)
To advise the Board of Directors of companies of which he/she is Secretary, including non-employee directors, through the respective Chairman and, where appropriate, Chief Executive, on all corporate governance matters. Primary duties include the exercise of discretion and independent judgment with respect to matters of significance, seeking guidance only on the most unusual or very complex of matters
Provide direct support to the Board, its Committees and senior management. Responsible for building networks and relationships with key stakeholders in which the job holder operates. To contribute to the achievement of the objectives of the Region by ensuring that effective Company Secretarial support and advice is provided to all Group companies of which he/she is Secretary through an appropriate and consistent corporate governance framework
To understand and act upon changes in legislation and regulation within US, with particular regard to the continuing obligations of HSBC Holdings plc
To contribute to the development of strategic and operational objectives of the Global Company Secretarial function through the Regional Company Secretary, NA
Effective and timely communication of matters requiring consideration and decision to the Boards of Directors and their Committees
Provide timely and reliable advice to the Directors on their collective and individual responsibilities and assistance with the discharge of their statutory and regulatory obligations
Provide timely advice and guidance to the Boards of Directors and their Committees on changes in legislation, regulation and best practice
Contribute to the development of appropriate policies, corporate governance frameworks and best practice within US
Contribute to the Regional support to the Group Company Secretary in the compliance with the requirements of HSBC Holdings plc’s Stock Exchange listings
Provide advice, guidance and support to the Boards of Directors and their Committees, and ensure timely implementation of Board decisions on corporate actions
Ensure the Boards of Directors and their Committees follow, and comply with, best practice
Develop and maintain information flows to and within the Boards of Directors and their Committees and between senior management and Directors
Prepare and present papers and memoranda to the Board of Directors and their Committees and communicate appropriate recommendations for action
Timely preparation of Minutes of meetings of the Boards of Directors and their Committees
Introduce tailored induction programmes for new Directors and arrange development activities as appropriate
Contribute to the development and implementation of corporate governance frameworks and best practice in accordance with Group standards
Develop and maintain close working relationships with direct reports
Establish effective reporting from and hold regular meetings with direct reports to update them on company secretarial/governance developments
Establish performance measures and undertake/participate in the appraisal and reward of direct/indirect reports
Promote staff engagement scores for the Department
Contribute to the establishment and maintenance of succession and training plans for the Department
Contribute to the coordination and promotion of initiatives that result in the sharing of company secretarial/governance knowledge and best practices across the Department
Facilitate the annual evaluation process of the Boards of Directors of Group companies of which he/she is Secretary, relating to its own performance and that of its Committees and individual Directors, where appropriate
Facilitate annual reviews by Board Committees of Group companies of which he/she is Secretary relating to their effectiveness and terms of reference, implementing changes as appropriate
Ensure the early reporting/escalation of company secretarial/ corporate governance issues and risks with regard to GSM13 and, in particular, GSM13.3 (Disclosable Transactions)
Assist in the review of resourcing and costs as part of the rolling operating plan process
Assist with the measurement, reporting and review mechanisms to assess operational and cost efficiencies of the Department
Continuously improve processes to increase efficiency, control costs and avoid operational losses within the Department
HSBC Holdings plc is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges. By market capitalisation, it is one of the largest listed companies in the world
The Assistant Company Secretary, NA works with considerable autonomy in managing his/her portfolio and team, exercising discretion and independent judgment with respect to matters of significance while contributing to the corporate governance policies and procedures. The diversity of HSBC’s business and its geographic spread bring continual change both internally and externally. As a result, the volume, complexity and diversity of matters, including confidential and commercially sensitive matters, which the Assistant Company Secretary, NA is required to manage and on which he/she is required to give advice, is very large and increasing
The role requires a detailed knowledge of the HSBC Group and a clear understanding of its culture. It is essential that the Assistant Company Secretary, NA has a very good working relationship with, and is trusted by, the Company Secretary, NA the Board of Directors and senior management of the Group companies of which he/she is Secretary. He/she must also have respect and co-operation from his direct/indirect reports. He/she also needs to have close working relationships with shareholders and regulators
The Assistant Company Secretary’s responsibilities cover all of the HNAH subsidiaries. The Company Secretarial function comprises qualified company secretaries/ lawyers and support staff for many subsidiary companies in the region
Qualified US attorney, licensed to practice law
Minimum 5 years experience as corporate attorney
Corporate Governance and/or Corporate Secretarial experience is preferable
Leadership, management and communication skills
Lateral thinking/problem solving/creativity
Communication and inter-personal skills including the maintenance and development of relationships with Directors of the HNAH and HUSI entities
The jobholder is an experienced professional, likely to be a graduate with a professional qualification (or equivalent experience), with several years’ relevant experience and possessing and applying comprehensive knowledge of their specialist area

Assistant Corporate Secretary Resume Examples & Samples

Responsible to organize the regular meeting of Board of Commissioners (BOC) and Committee(s) under BOC to be implemented consistently, well-planned and well documented
To prepare, review and compile the materials for BOC meeting, to analyst data and to equip the BOC with sufficient knowledge for their supervisory role
To ensure the availability of or access to information in decision making by the BOC are complete, accurate, adequate and timely
To assist the BOC on their obligation to comply with the prevailing regulation
Attending the Board of Commissioners (BOC) and Committee(s) under BOC and also the BOD meeting and take minutes of meeting
To ensure the communication between management and BOC also stakeholders is transparent
To ensure the information is supplied timely to the BOC
Responsible to maintain good relationship with regulator and association
Responsible for communication with Association
Responsible to maintain the corporate legal document records of the Company and its affiliated companies
Responsible to prepare GCG report and other report related to GCG area to be submitted to the regulators
Drafting Power of Attorney
Minimal Bachelor Degree
Insurance and other financial certification awards is a plus
3 years in total
Computer Proficiency
Advance user of Microsoft Office
Should have good understanding of good corporate governance principle and ability to analyze financial data

Analyst / Associate, Corporate Secretary Resume Examples & Samples

Governance responsibilities. These include
Legal or corporate governance experience preferable, particularly in the banking/financial services industry
Experience in regulatory reporting/filing is an advantage
Ability to work as a collaborative and proactive member of a team
Must be reliable, meticulous, organized and take pride in your work
Excellent written and spoken English is imperative

Assistant Corporate Secretary Resume Examples & Samples

6 + years of experience gained in any combination of a major law firm and/or corporate in-house position with a public company and/or a mutual company
Experience working with executive management and board members
Basic knowledge of corporate law
Demonstrated business acumen, and industry knowledge
Outstanding written, verbal communications skills and executive presence
Proven ability to navigate complex, sensitive situations and matters
Detail-orientated, flexible, creative, with excellent verbal and written communication skills
Experience with Diligent Boards software a plus
Experience working with complex holding company organizations with multiple subsidiaries a plus

Assistant Corporate Secretary Resume Examples & Samples

Public Company Matters
Preparation and filing of Section 16/director and officer stock ownership reports (Forms 3, 4, and 5); coordination of trading blackout lists and notices, and trade preclearance processes
Maintenance of relationship with First Midwest’s transfer agent (Computershare) and NASDAQ (including filing of notifications)
Coordination of stockholder meetings, including vote tabulation and proxy mailings
Coordination of public disclosures, including distribution of press releases, organization of quarterly earnings calls/webcasts and posting of call transcripts
Maintenance of corporate and subsidiary minute books and corporate records
Support preparation of SEC filings, including proxy statements, annual reports to stockholders and Forms 8-K, 10-K and 10-Q
Board and Committee Matters
Preparation and maintenance of agendas and minutes for Board and Board Committee meetings
Preparation of select Board/Committee materials, including research and reports
Maintenance of Board/Committee charters and First Midwest’s legal department policies and procedures
General/Other
Interaction with members of executive management and the Board of Directors, including payment of director fees and coordination of annual director and officer questionnaire process
Support investor relations and corporate development activities; oversee investor relations section of First Midwest’s website
Respond to stockholder inquiries and requests for documents or information
Coordinate and work on various legal or corporate projects as determined by the Vice President and Assistant General Counsel

Corporate Secretary Associate Corporate Secretary s Office Resume Examples & Samples

For FOI and Related Information Requests
Knowledge of FRBNY organization and responsibilities
Excellent organizational and time management skills, with ability to manage multiple projects under tight deadlines
Excellent oral, listening and written communication skills
Team player with strong diplomatic and interpersonal skills
High energy, detail oriented, and capable self-starter
Proficiency with Microsoft Office Suite and SharePoint
Discretion in handling confidential or sensitive information
Cross-Bank experience and project management skills are a plus
Paralegal experience a plus
Bachelor’s degree with 3 - 6 years of work experience; J.D. or Master’s in Library Sciences preferred
Experience analyzing and summarizing U.S. law, proposed Congressional legislation, other legislative proposals, and financial regulatory regulations a plus

Assistant Corporate Secretary Resume Examples & Samples

Professional and able to confidently interact with Board and senior bank executives, as needed
Able to be personally flexible to meet deadlines driven by Board, senior level communications and meeting requirements
Clearly understands the responsibilities of the role and stays within that role when interacting with the Board and senior bank executives (e.g., in high level meetings acts as a staff member not as a participant)
Detail oriented; must possess have strong operations and project management experience
Proven ability to manage multiple projects/ initiatives successfully
Ability to communicate to multiple stakeholders and navigate across groups to move projects/ initiatives forward
Ability to maintain highest levels of confidentiality regarding information, documentation, interactions, etc
Demonstrates a bias for action
Communicates crisply and candidly
Adjusts style and personalizes messages in order to best connect with others
Strong organizational skills, knows how to make connections to get things done
Speaks and acts with confidence
Ability to travel; may be involved from time to time for Board meeting support
Deep knowledge of Bank of America preferred
Legal experience or experience supporting the boards of directors and work on governance and regulatory matters preferred, but not required

Corporate Office of the Secretary Assistant Corporate Secretary Resume Examples & Samples

Qualified lawyer with post-qualifying experience gained in financial regulation and services industry
Lawyer must be licensed to practice law and a member in good standing in the state/jurisdiction in which the position is based or otherwise in compliance with the in-house counsel registration rules of that state/jurisdiction
Self motivated as well as a strong team player with a keen sense of ownership and desire for continuous improvement
Strong written and verbal skills and effective communicator with maturity and gravitas to deal effectively at senior level
Fluency in English and German
Able to work proactively under own initiative, prioritise, handle time pressure and manage multiple projects at the same time with flexibility to adapt to shifting expectations
Well organised, confident and have excellent planning skills
Able to demonstrate and provide commitment for a long term career at JPMC