Executive Assistant, Human Resources Resume Samples
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Executive Assistant, Human Resources Resume Samples
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JL
J Lubowitz
Jared
Lubowitz
3916 MacGyver Crescent
Detroit
MI
+1 (555) 979 8766
3916 MacGyver Crescent
Detroit
MI
Phone
p
+1 (555) 979 8766
Experience
Experience
San Francisco, CA
Executive Assistant Human Resources
San Francisco, CA
Lueilwitz, Pollich and Reichel
San Francisco, CA
Executive Assistant Human Resources
- Preparing and organizing materials for meetings including meeting agendas and minutes
- Acting as the central communication hub for Human Resources, coordinating HR communications and meetings
- Scheduling/coordinating meetings, conferences and travel
- Preparing high impact PowerPoint presentation decks
- Liasing with internal and external individuals including employees, executives, external vendors and business leaders
- Organizing and managing HR events and conferences
- Special projects
Houston, TX
Executive Assistant, Human Resources
Houston, TX
Nitzsche-Borer
Houston, TX
Executive Assistant, Human Resources
- Working with other executive assistants and colleagues to provide back up and support department and company events
- Provide relief for Receptionist breaks per monthly schedule created by Manager of Executive Administration
- Maintain, distribute and continuously improve weekly, monthly and other periodic reports (and in some cases, develop reports from source data
- Assist in the development of presentational materials using PowerPoint and other tools
- · Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals
- Manages SVP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
- May perform other duties and responsibilities that management may deem necessary from time to time
present
New York, NY
Executive Assistant, Human Resources, NY
New York, NY
Herzog-Beier
present
New York, NY
Executive Assistant, Human Resources, NY
present
- Compile reports using excel and provide support on special projects using Microsoft Office Suite
- Produce high quality, accurate work product
- Create and maintain organization charts, presentations, and other HR related documents and reports
- Bring a focused, steady and calming sense of administrative and operational expertise
- Generate and coordinate Board Meeting materials cross-functionally for Executive team
- Proactively maintain and administer schedule via Outlook including meeting planning, preparation and follow-up action item administration spanning office schedules, project and meetings
- Formulate and prepare detailed travel itineraries for most efficient use of time and expenses
Education
Education
Bachelor’s Degree in Professionalism
Bachelor’s Degree in Professionalism
University of Memphis
Bachelor’s Degree in Professionalism
Skills
Skills
- Excellent project management skills -- planning, coordination of work, detail orientation, highly organized, and good time-management
- Impeccable professionalism, integrity, discretion, excellent judgment and the ability to manage appropriately sensitive and confidential information
- Ability to learn quickly and adapt as necessary to a dynamic environment
- What’s most important is that the individual have strong administrative fundamentals, is a good thinker, an outstanding problem-solver and is passionate about what they do. We call it the right “DNA.”
- Demonstrated ability to perform research, gather data and basic data analysis
- Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
- Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent written and verbal communications skills necessary to effectively interact with all levels of the organization including executives, board members, employees and outside service providers/vendors
- Strong administrative skills and work to high quality standards
- 5+ years’ experience in an administrative support role, ideally in a corporate environment working with Human Resources, senior management levels or a corporate function (e.g., Legal, Finance, etc.)
12 Executive Assistant, Human Resources resume templates
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1
Executive Assistant, Human Resources Resume Examples & Samples
- Organize daily work flow for EVP. Prepare and manage any correspondence, reports, presentations, etc. as needed. Sort and review mail on a daily basis. Organize and maintain filing system
- Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day
- Provide administrative support to ensure effective and efficient meetings. Prepare agendas and issue meeting minutes when required. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc
- Coordinate complex travel arrangements, both domestic and international and detailed itineraries
- Interface appropriately with a broad array of internal and external stakeholders, including senior executives, Board members, Company employees at all levels and external callers and vendors
- Perform project work as requested, using MS Office computer skills as needed
- Process monthly expense reports. Manage incoming bills and statements related to expense report processing
- Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests
- Order office supplies and handle other office related procurement activities as needed. Manage any bills and invoices related to departmental procurement
- Prepare and organize itineraries for incoming visitors. Provide temporary administrative support when needed to visiting executives. Receive external visitors and ensure they are properly escorted at all times
- Be a resource for the other administrative departmental staff as the Executive Assistant to the Department’s most senior executive
- High School Diploma required; Bachelor’s degree preferred
- Position requires 8+ years experience in a corporate environment providing administrative support for a senior level executive
- Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature
- Excellent communication, writing and organizational skills
- Highly detail-oriented, while also being able to grasp the “big picture”
- Ability to proactively to anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues
- Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint
- Perform project work as requested
- The ability to remain calm under pressure, and a commitment to excellence are required
- Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
- Results oriented with the ability to complete assignments in a timely manner
- Ability to handle multiple priorities and make clear and timely decisions
- Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals
- Highly developed customer service skills
2
Executive Assistant, Human Resources Resume Examples & Samples
- Perform administrative tasks including: complex calendar management for internal and external meetings, manage travel arrangements, and complete expense reports
- Assist in the preparation of correspondence, briefs, presentations, and packets for internal and external meetings (including Board of Directors meetings)
- Project manage all logistics for team off-sites and large-scale events (700+ attendees)
- Build cross-functional relationships with key partners in other Facebook departments
- Lead the People@ administrative team and oversee team communications with other leads in the People@ organization
3
Executive Assistant, Human Resources Resume Examples & Samples
- Acts as key contact person for SVP
- Answers telephone and screens calls for SVP as appropriate
- Manages SVP’s diary daily including coordinate meetings, book meeting location and equipment resources, prioritize scheduling, and manage conflicts
- Monitors SVP’s email inbox to manage meeting proposals, action items, and proactively address or delegate inquiries; prioritizes action required by SVP
- Collects and prioritizes all incoming/outgoing mail for SVP and forwards as appropriate
- Makes travel arrangements for SVP and direct reports, including international travel and ensure all have proper documentation (ie. U.S Boarder Travel Letter)
- Responsible for the day-to-day general office management including maintain confidentiality of files, order office supplies, computer equipment, update files
- Assists in helping solve administrative and operational problems by conducting research and recommending solutions
- Provides administrative support on various talent and ad hoc projects; develops communications, meeting/conference material, documents, presentations as required
- Strong organizational skills including ability to organize, plan, and schedule activities
- Pro-active and shows initiative
- Strong diary management/scheduling skills
- Sound judgement in decision making
- Demonstrates good problem solving skills and resourceful in working with Executive Administrative Assistants and departments
- Demonstrates initiative, positive and helpful attitude when dealing with others in a professional manner
- Highly proficient in Word, Power Point, Excel, Outlook as well as the Intranet and Internet
4
Executive Assistant, Human Resources Resume Examples & Samples
- Provide general administrative support for managers and others as needed (including but not limited to answering telephone, typing, compiling meeting materials, making complex travel arrangements, photocopying, filing, preparing expense vouchers, and maintaining/ordering supplies)
- Schedule meetings with internal/external clients and handle all meeting logistics (e.g., conference rooms, conference calls, preparing meeting materials, etc.)
- Organize and maintain calendars
- Organize and handle registration, hotel and general travel arrangements for offsite meetings, conventions, conferences and seminars
- Prepare and submit vouchers to Accounts Payable for processing and reconcile any errors/discrepancies
- Arrange, compile and assemble materials for meetings and large conferences
- Assist with general administrative responsibilities for large conferences such as name tags, seating arrangements, binders, etc
- Prepare spreadsheets and/or Powerpoint presentations of moderate complexity
- Screen and respond to routine calls
- Provide back-up coverage for administrative team when needed
- A high degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity required
- At least 3 5 years practical business/administrative experience strongly preferred
- Excellent interpersonal skills, dependability and the ability to communicate with all levels in the organization required
- Strong meeting planning, project management and organization skills strongly preferred
- Excellent judgment and discretion required in handling highly sensitive, privileged and confidential information in a respectful manner
5
Executive Assistant, Human Resources Resume Examples & Samples
- Proven experience of administratively supporting a senior level executive for a minimum of 5 years, preferably within HR
- 3 + years’ experience preferred in a global environment (different countries & time zones)
- Experience dealing with sensitive and extremely confidential information
- Extremely tech. savvy
- Highly proficient in Word, Excel, PowerPoint, and Outlook
- Speak Spanish fluently
- Superior customer service
- Self-starter with strong initiative and a proactive approach to resolving problems and issues
- Demonstrated ability to interface with all levels of employees
- Must be very detail oriented with strong organizational and follow up skills
- Ability to be productive in a fast paced environment and perform multiple projects simultaneously
- SharePoint and Org Plus or other org chart software experience a plus
- Bachelor’s Degree a plus
- Multilingual a plus
6
Executive Assistant, Human Resources Resume Examples & Samples
- Provides administrative support of a highly complex and responsible nature to a Divisional Vice President
- Acts as an extension of the executive in the operation of the daily affairs of the executive’s business
- Responds to internal and external company contacts regarding the executive, the company’s operations, and its financial results as if they were acting in the stead of the executive
- Reflects the executive’s style and company culture when carrying out activities
- Schedules meetings, arranges appointments and manages executive’s calendar. Manages requests for an executive’s time and attention to internal and external issues while ensuring executive schedules are met while key issues and matters are effectively addressed
- Maintains a high level of service even when directing inquiries away from the executive to help better manage their calendar and activities
- Prepares and researches presentations, emails, announcements and other and correspondence and reflects executive’s style and professionalism when doing so
- Carries out assignments relating to civic or committee activities of the executive. May at times assist with personal activities as well
- Coordinates travel, itineraries, meeting space and meeting materials
- Answers telephone calls, email requests and written correspondence
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Executive Assistant, Human Resources Resume Examples & Samples
- Provides administrative support of a highly complex and responsible nature to a VP, HRBP
- · Answering phone calls, email requests and written correspondence
- · Schedule conference calls and meetings
- · Responds to internal and external company contacts regarding the executive
- · Manage executive’s calendar for day to day and business travel arrangements (domestic and international)
- · Preparing expense reports and ensuring they are submitted in a timely manner
- · Manage incoming and outgoing mail and filing system
- · Manage team archive of documents and procedures
- · Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals
- · Create agendas, presentations, and other materials as well as document minutes for company internal and external meetings
- · Maintains employee/team records with highest level of accuracy and confidentiality
- · Performs other tasks as assigned to support the executive team and HR functions of the organization
- 5+ years of administrative and clerical support experience, including previous experience supporting corporate managers and/or executives
- Ability to draft proofread and edit documents for spelling, grammar, and punctuation
- Ability to manage
- Proficient in using PCs and MS Office Suite(Word, Excel, PowerPoint, Access)
- Ability to write clearly and communicate well both verbally and in writing,
- Ability to build rapport with clients, peers, executives and partners both internal and external
- Ability to work effectively within a fast-paced, multi-tasking environment
- Experience supporting senior HR executives
- Experience using SAP Workplace
8
Executive Assistant, Human Resources Resume Examples & Samples
- Answering phone calls, email requests and written correspondence
- Schedule conference calls and meetings
- Responds to internal and external company contacts regarding the executive
- Manage executive’s calendar for day to day and business travel arrangements (domestic and international)
- Preparing expense reports and ensuring they are submitted in a timely manner
- Manage incoming and outgoing mail and filing system
- Manage team archive of documents and procedures
- Oversee and manage deadlines related to ongoing projects and open matters with the team to keep the team informed of work plans and progress toward goals
- Create agendas, presentations, and other materials as well as document minutes for company internal and external meetings
- Maintains employee/team records with highest level of accuracy and confidentiality
- Performs other tasks as assigned to support the executive team and HR functions of the organization
9
Executive Assistant, Human Resources Resume Examples & Samples
- Coordinates the administration, logistics and work flow for both executives
- Handles and directs tasks or requests in support of both executives
- Manages both executives schedule and ensures he/she is prepared for meetings or discussions
- Maintains a high level of discretion and confidentiality when dealing employee and company information
- Interacts with a wide variety of ESPN and external contacts on behalf of both executives
- Screens and responds to employee requests
- Categorize and prioritize incoming calls, messages and correspondence
- Maintains contact lists and data bases
- Tracks follows ups, key “to do” items or information promised for others
- Coordinates activities for special guests on campus
- Enhances relationships and interactions with counterparts across ESPN, ABC and Disney
- Executes a variety of complex administrative duties including; research and data gathering; report preparation and distribution; scheduling and schedule monitoring
- Prepares confidential memos, correspondence, letters, business updates, meeting notes, spreadsheets, Power Point presentations
- Support of other HR Executives and office functions as needed
- A minimum of 7 years of related administrative experience in generally comparable functions for a corporate entity
- Advanced knowledge of Microsoft Office (Word, Excel, Power Point, etc.) applications, databases used by executives
- Ability to manage multiple schedules via MS Outlook
- Exceptional Executive Assistant skills (word processing skills for routine, and detailed documents & reports, exceptional communication skills, excellent presentation skills)
- Use of mobile devices required
- Typically receives minimal instructions on general tasks and general instructions on semi-complex tasks
- Has basic experience in the use of SAP and Human Resource Information systems
- Experience with SAP T&E submission and reconciliation plus Casual Buyer function
- Has advanced skills in communication and diplomacy; is sensitive to and able to work effectively with a diverse group and individuals
- Has an advanced ability to organize work and to set priorities in a fast paced continually changing environment
10
Executive Assistant, Human Resources, NY Resume Examples & Samples
- Work directly with SVP on strategic people initiatives such as culture shaping and action plans, development of policies and procedures, developing HR analytics/metrics and dashboard, drafting internal HR communications, and a number of other projects
- Generate and coordinate Board Meeting materials cross-functionally for Executive team
- Create and maintain organization charts, presentations, and other HR related documents and reports
- Anticipate SVP and Team needs to enhance individual and team productivity
- Produce high quality, accurate work product
- Bring a focused, steady and calming sense of administrative and operational expertise
- Proactively maintain and administer schedule via Outlook including meeting planning, preparation and follow-up action item administration spanning office schedules, project and meetings
- Formulate and prepare detailed travel itineraries for most efficient use of time and expenses
- Maintain appointment/travel calendars and prepare and follow up on all travel expense reports
- Evaluate and maintain pertinent files and records, data bases and other records
- Compile reports using excel and provide support on special projects using Microsoft Office Suite
- Coordinate in-house and external meeting logistics to ensure room preparation, appropriate refreshments and in‐meeting operational support
- 1 year of experience or internships in the Human Resources Function, strongly preferred
- Strong interpersonal skills; detail oriented; demonstrated ability to work in a fast-paced environment
- Strong proficiency in Microsoft Office software applications including Excel, Word and PowerPoint, required
- Ensure the highest standard of confidentiality and professionalism at all times
- Excellent interpersonal, verbal, and written communication skills are required
- Experience creating complex PowerPoint presentations containing a variety of charts and tables, required
- Ability to summarize raw data and present conclusions in a clear, concise manner through narrative or numerical summary
- Direct, articulate, and tactful interpersonal style and presence, with the ability to work effectively with all levels of people/organization
- Ability to extend and/or flex schedule to meet business needs outside a traditional workday; this position requires the person to be available nights and weekends when the business requires
- Self‐motivation with a strong sense of personal accountability
11
Executive Assistant, Human Resources Resume Examples & Samples
- Manage multiple busy calendars and balance appropriately
- Assist in the development of presentational materials using PowerPoint and other tools
- Plan and organize meetings, calls, team events with an emphasis on details
- Act as a liaison between multiple companies and multiple departments both internally and externally
- Work collaboratively with internal departments and external vendors
- Be prepared to manage competing priorities and complex tasks with minimal direction
- General office duties, including screening and answering calls, reconciling expense reports and budgets, filing, correspondence, etc
- Make complex travel arrangements, often with little advance notice
- Handle other duties as needed
- Cover letter that includes
12
Executive Assistant, Human Resources Resume Examples & Samples
- Minimum 5 years administrative experience supporting a high-level executive
- Proficient with Outlook, Word, Excel, Power Point and internet software
- Prior HR experience or interest preferred
- Experience with preparing and processing expense reports and A/P invoices
- Proficient in SharePoint
- Excellent written, verbal, and interpersonal skills
- Ability to represent the EVP, Department and Company in a professional yet approachable manner
- Ability to effectively interface with staff, other administrators, internal and external customers and senior management, both in person and on the phone
- Ability to attend to details while maintaining a big picture orientation
- Ability to coordinate multiple tasks, appropriately prioritize work and proactively manage time in order to remain focused and flexible in a fluid, fast-paced environment
- Ability to handle a wide variety of tasks with little or no supervision
13
Executive Assistant, Human Resources Resume Examples & Samples
- Manage time, resources, work flow and deadlines of the Vice President thereby maximizing their efficiency and time with little or no supervision
- Make travel arrangements for the Vice President
- Organize and coordinate schedules, meetings, conference calls, etc
- Organize and attend Department meetings
- Process Travel and Expense Reports for Vice President
- Act as a primary point of contact for internal and external customers for the Vice President
- Draft correspondence for Vice President and maintain a bring forward system
- Develop documents from handwritten notes, some of high confidential/sensitive nature, with high degree of speed and accuracy
- Prepare, consolidate, design presentations for the Vice President
- Integrate comments from numerous sources and review assembled documents for spelling, grammar, cross-reference and inconsistencies
- Assist in the organization of major projects involving a number of operating groups
- Attend and document minutes and actions at various meetings
- Prepare, compile data, build and provide reports to Vice President
- Organize and maintain current files and records
- Support other executives and/or leadership roles as required
- Support the HR Dept with HR Projects, consolidated reports, presentations, newsletters, organizational announcements
- Maintain consolidated purchase requisition process for the HR dept
- LI-SP1
- IN2
- Strong organization, time management skills and attention to detail
- Ability to handle multiple tasks and effectively balance priorities to meet deadlines
- Exceptional grammatical, oral communication skills and problem solving skills
- Advanced Outlook, Word, Excel, Powerpoint, Sharepoint, skills
- Knowledge with accessing data in Human Resource Information Systems (HRIS) an asset
- Ability to maintain confidential and sensitive information with diplomacy
- Ability to understand the various facets, divisions and groups of L-3, and L-3 Wescam on a global, national and local level
- Strong decision-making abilities
- Understanding of the the Human Resources function and department activities
- Knowledge of business travel
- 5 years + senior level administration experience
- Community College or Undergraduate Degree in business or business-related field
- 2+ years’ experience in Human Resources an asset
14
Executive Assistant, Human Resources Resume Examples & Samples
- Proactively coordinate and engage with leadership in planning and organizing events, activities and calendars
- Management of complex calendars and scheduling requirements
- Tracking and helping drive completion of key deliverables and following up on outstanding items
- Acting as a liaison for direct reports
- Driving key team activities (such as staff meeting agendas, all-hands meetings, supply ordering)
- Pulling and preparing data out of HR reporting systems
- Participating in the planning and preparation for yearly budget planning and organizational leadership reviews
- Facilitating the onboarding of new employees to our organization(s)
- Updating team organizational charts
- Tracking headcount for the organization
- Managing group logistics
- Office space planning
- Travel coordination
- Have fun at work and help others do the same
- Partnering with other assistants throughout the Human Resources team and across the rest of the company
- 5+ years of experience assisting at the executive level
- Microsoft Outlook, Word, Excel, PowerPoint, SharePoint and Visio
- US citizenship or permanent residency required
- Exceptional written, verbal, and interpersonal communication skills
- Ability to work in a highly ambiguous environment
15
Executive Assistant, Human Resources Resume Examples & Samples
- Provides general administrative support to the SVP, Human Resources, CFO and department Vice Presidents
- Maintains complex calendars and coordinates meetings, both on and off-site which may include extensive logistical arrangements depending on the nature of the meeting and participants
- Manages meeting and travel arrangements potentially involving multiple locations and individuals; prepares complex itineraries that may require changes and prepare subsequent final expense reports
- Performs all candidate interview calendaring/scheduling and related interview team meetings, which may include the coordination of candidate travel, lodging and expense reimbursement
- Assists in scheduling and coordinating online meetings, conference calls and remote interviews
- Supports interdepartmental communications and communications with external clients; this will involve extensive collaboration with internal and external contacts and the handling of sensitive and often highly confidential information
- Drafts letters and documents required with minimal guidance, format templates, documents and presentations, proofreads, etc
- Maintains databases; SharePoint, Workday and Microsoft-based documents and other documents as required by department heads
- Performs general administrative functions (answering phone calls, ordering meals, coordinating vendors, copying, printing, mailing, faxing, scanning and binding, etc.)
- Assists with maintaining candidate interview schedules and updating as needed
- Ensures inventory of candidate materials and new hire forms, parking validations and manages the schedule for on-boarding candidates
- Participates as a member of the Adamas Administrative team, manages administrative projects as assigned by the Executive Assistant to the CEO, and provides backup support to other administrative team members as requested
- Coordinates and schedules all HR training sessions for employees
- Establishes and maintains e-filing systems on department related business to achieve quick retrieval according to corporate standards
- Maintains companywide contact list
- Working in partnership with HR team members, ensures operational processes are properly executed and support Adamas’ culture and values
- Builds and maintains strong relationships across all levels of the organization
- Complies with corporate policies and procedures, as well as, US healthcare laws and regulations
- Bachelor’s degree or equivalent experience. Minimum of 10 years of administrative support with 2 years within an HR team preferred
- Able to handle confidential information and records with the utmost of discretion
- Proficiency with Microsoft Office, including the development and maintenance of excel spreadsheets, development/modifications of forms in Word and ability to create PowerPoint presentations
- Demonstrated ability to coordinate/manage a heavy amount of calendaring activities for interview scheduling
- Experience with Human Resources Information Systems (HRIS) and benefit portals, a plus
- High attention to detail required with a focus on ensuring deadlines are met and accurate records are kept
- Ability to handle multiple priorities and manage complicated calendars across multiple executives and external personnel
- Strong interpersonal skills and customer service orientation required
- Demonstrated ability to relate well to others; establishes and maintains effective relationships with internal and external parties; easily gains trust and respect
- The ability to handle multiple projects and adaptable to changing priorities
- Excellent judgment and composure
- The ability to work independently, be flexible and have strong organizational skills
- Good problem solving skills, as well as, the ability to make suggestions to improve efficiencies
- Successful experience in a fast-paced entrepreneurial environment
- Fit with Adamas’ culture and values
16
Executive Assistant, Human Resources Resume Examples & Samples
- 7+ years of executive assistant and/or advanced administrative support experience
- Excellent oral and written communication skills and professional presence with a customer service orientation
- Ability to work in a fast-paced environment and perform a variety of tasks with no supervision and a sense of urgency
- Proficient knowledge of social media communication tools
- Ability to prioritize work tasks and handle appropriately
- Ability to redirect and change tasks quickly, and re-prioritize as new needs arise
- A team oriented individual with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks
- Ability to process and integrate complex information and appropriately exercise independent judgment
- Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously as well as confidentially
- Excellent personal computer skills including advanced skills in Microsoft Word, Access, Visio, PowerPoint, Excel and Outlook required
- Ability to organize large amounts of varied materials, research policies and procedures, perform simple bookkeeping tasks and transcribe dictated materials
- Ability to maintain files, research policies and procedures, perform simple bookkeeping tasks, and transcribe dictated materials
17
Executive Assistant, Human Resources Resume Examples & Samples
- Meeting hosting and coordination for executives
- Extensive calendar and travel management
- Expense administration
- Collaboration with IT and Workplace for equipment and conference room facilities
- Close collaboration with the office of CEO
- Team communications – keeping the team informed and up to date
18
Executive Assistant, Human Resources Resume Examples & Samples
- Provide general administrative support to the CHRO and HR department, including scheduling meetings, arranging travel, distributing mail, processing expense reports, conducting New Hire Orientation, etc. Heavy calendar work is required
- Provide support for the new hire process including completion of the I9 form for new hires, conduct orientation for new employees & Interns
- Schedule exit interviews and coordinate distribution of associated documents to departing employees and HR Business Partners
- Schedule candidate interviews and provide candidate support as needed
- Assistance with and coordination of employee events and various HR programs
19
Executive Assistant, Human Resources Resume Examples & Samples
- Provide high level support to executive and manage their extremely active and ever changing calendar to ensure achievement of priorities in alignment with organizational/departmental objectives
- Arrange and coordinate US domestic and international travel, as needed
- Develop a system of follow-up for projects, meetings and issues
- Prepare presentations and reports using PowerPoint and Excel
- Maintain and update organizational charts as needed
- Coordinate logistics and materials for trainings, meetings and offsite conferences, as required
- Prepare and/or processes special reports including invoices, check requests, travel and expense reports
- Work diplomatically with colleagues to negotiate timely delivery of projects and appropriately escalate issues to ensure deadlines are met
- Assist in the budget administration process
- Provide support to the executive recruitment process, facilitating on-site interviews, arranging travel and administering assessments
- May perform other duties and responsibilities that management may deem necessary from time to time
- Must have a high school diploma, Bachelor’s degree preferred
- A minimum of 3 years’ experience supporting executives in a fast paced large corporate environment and/or within a human resources organization
- Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, MS Outlook). Experience with other applications (e.g., MS Publisher, Visio, Acrobat Professional Suite, Access, SharePoint) is a plus
- Prior experience coordinating offsite meetings and conferences
- Demonstrate a high degree of professionalism and confidentiality
- Excellent written and verbal communication skills, ability to interact with employees at all levels to include C-level executives
- Ability to handle sensitive information in strict confidence and demonstrate professional discretion
- Strong organizational, customer service, communication, and teamwork skills
- Must be detail-oriented, a self-starter and have the ability to handle multiple tasks and people interactions in a constantly changing environment
- Possess a high level of business acumen and work ethic
20
Executive Assistant, Human Resources Resume Examples & Samples
- Communication - Answer phone lines for the above individuals. Take accurate, timely phone messages. Proactively manage and maintain individual calendars
- Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.)
- Presentations - Create and compile detailed Excel and PowerPoint documents for the Board of Directors, senior management and general meetings
- Conferences - Assist in the logistical preparation of conferences and meetings including selecting the site, finalizing contract, coordinating the catering, AV and conference room. Assist in conference material preparation
- General Office Maintenance - Read documents in order to maintain an organized system for both electronic and hard copy files for department use
- Board of Directors Support - Assist Manager with all aspects of Tiffany Board mailings and meetings
- Departmental Support - Initiate and maintain departmental filing, photocopying, ordering supplies, distribute mail and coordinate shipping with the mailroom
- Fiscal Management - Departmental representative for accounts payable; invoice and file departmental bills. Prepare accurate Expense Reports through Expensevisor
- Provide relief for Receptionist breaks per monthly schedule created by Manager of Executive Administration
- Special projects as assigned by Officers, Manager and/or Department
21
Executive Assistant, Human Resources Resume Examples & Samples
- Familiarity with HCM/Kronos, HRIS and Applicant Tracking Systems a plus
- Degree in HR Management/HRIS
- Previous office management/administration experience
22
Executive Assistant Human Resources Resume Examples & Samples
- Scheduling/coordinating meetings, conferences and travel
- Preparing and organizing materials for meetings including meeting agendas and minutes
- Preparing high impact PowerPoint presentation decks
- Managing correspondence and phone calls, problem solving and resolving issues when appropriate
- Liasing with internal and external individuals including employees, executives, external vendors and business leaders
- Organizing and managing HR events and conferences
- Acting as the central communication hub for Human Resources, coordinating HR communications and meetings
23
HBO Executive Assistant, Human Resources Resume Examples & Samples
- Responsible for providing administrative support to the SVP and VP which includes, but is not limited to: answering and screening a heavy volume of calls, scheduling meeting and managing and maintaining the SVP and VP’s calendars
- Research and respond to general HR employee inquiries
- The timely processing of invoices via Finesse Oracle and travel and expense reports via Concur
- Maintain accurate organization charts, headcount, budget and HR metrics
- Process, file and copy documents and maintain an up-to-date filing system per compliance and record retention guidelines
- Maintain accurate records of employee departures
- Assist with various ad hoc Human Recourse projects as needed
24
Executive Assistant, Human Resources Resume Examples & Samples
- Manage the agenda, e-mail and correspondence
- Ensure the follow-up of the files entrusted to you by carrying out reminders, research and data collection
- Oversee planning, coordination and organization of meetings by inviting participants, confirming attendance, drafting agenda and preparing documentation
- Ensure the logistics of meetings (reservation and layout of the room, handing over documentation)
- Plan for agendas according to guidelines, timelines and priorities
- Organize and track trips (booking, route planning, accommodation, etc.)
- Prepare expense accounts and forward them to the accounting group
- Maintain confidential files and folders
- Act as a liaison between high management, management, employees, external bodies and the public
- Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software
- Compile and update data for various reports on the department activities
- Recommend process improvements
- Ensure that the files are up to date, verify and approve the current service expenses and update financial documents
- See that requirements and internal guidelines are respected
- See to the filing system and document management, including confidentiality, integrity
- Ensure follow up on activities and files of his/her supervisor
- Receive, forward and/or filter incoming calls and follow up on various information requests pertaining to the department
- Transfer incoming calls to the proper employee
- College Diploma in office management or the equivalent
- More than 8 years of relevant experience or equivalent combination of education and experience
- Extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software
- Bilingual, English and French, spoken and written (perfect command of terminology, syntax, grammar and punctuation.)
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Executive Assistant, Human Resources Resume Examples & Samples
- Provide advanced administrative support to the Sr. V.P. Global Human Resources, HR leadership team members and others as needed
- Maintain Outlook calendars to include heavy schedule appointments, executive interviews, celebratory events and coordinating meetings or events for the department
- Act as a liaison and Global Plumbing Group ambassador for the Sr. V.P. Global Human Resources, operating with a great deal of latitude and independent judgment, maintaining strict adherence to the handling of all confidential information
- Prepare expense reports for HR Directors and audit other HR expense reports as required by company policy
- Prepare expense reports for meetings and purchasing credit cards and complete online reclassification to proper accounts and cost centers
- Manage the enterprise Length of Service Award program
- Manage the Executive Automobile Program
- Serve as a member of the Corporate Contribution Committee; communicate directly with organizations requesting product or monetary donations; process product donations through SAP; review monthly contribution report for the committee and submit a quarterly report to FBHS
- Process Matching Grants
- Assist with the creation and administration of all materials for the annual organization and talent review process
- Prepare employee severance letters as requested
- Provide coordination of domestic and international travel and preparation of travel itineraries for HR leaders and other HR staff as requested
- Assist with preparation of presentations, reports and organizational charts as requested
- Maintain the HR/Finance pantry including ordering coffee and supplies
- Perform Notary duties for HR Department as needed
- Assist with United Way fundraiser
- Prioritize, manage and execute multiple assigned tasks and perform other duties as required
- Minimum of 5 years executive administrative experience in a Corporate environment
- Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- Proven ability to maintain a high degree of confidentiality, demonstrated poise, tact and diplomacy
- Excellent communication skills (both oral and written) to represent the company in the most positive manner with all levels within and outside the organization
- Ability to work in a fast-paced high-pressure environment
- Demonstrated ability to deal with fluctuating priorities, be a self-starter and work with minimum supervision
- Strong administrative skills and work to high quality standards
- Excellent organizational and coordination skills
- This position does not have direct reports