Operations Assistant Resume Samples

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M Runolfsdottir

Monique

Runolfsdottir

4882 Juston Drive

Detroit

+1 (555) 753 9783

4882 Juston Drive

Detroit

Phone

p +1 (555) 753 9783

Experience Experience

Los Angeles, CA

Operations Assistant

Los Angeles, CA

Langworth Group

Los Angeles, CA

Operations Assistant

Assists in Project Management tasks as assigned by Manager of Implementation or Project Managers
Execute regular store visits to conduct store capacity checks, Back of House standard review and liaise with store management over improvements to be made
Effective daily support for Client liaison managers in opening and processing new orders on the work management system platform
Works together with the manager to ensure all service work and documentation are up to date
Develops resolutions to delinquency within established authority and guidelines and acts independently within established guidelines
Be flexible with your work schedule, job duties and work locations
Assist with checking faxes, criminal background checks and AES operations

Dallas, TX

Branch Operations Assistant

Dallas, TX

Kunze, Olson and Eichmann

Dallas, TX

Branch Operations Assistant

Log Compliance files. File paperwork such as wires and branch manager daily reports
Perform daily administrative functions in a punctual, professional manner while providing the highest quality internal and external client service
Effective record management
Answers inquiries from clients, prospective clients, and business associates; provides clients with quotes and current balances
Building effective working relationships across the team and with various business line and corporate function contacts
Performs other duties as assigned
Working knowledge of MSOffice; Word, Excel, Outlook

present

Houston, TX

Operations Assistant Manager

Houston, TX

Roberts-Cassin

present

Houston, TX

Operations Assistant Manager

present

Keep Center Manager informed of any irregularities within the center and provide action plans to improve and correct center deficiencies
Participate in recruiting and interviewing process of team members with the Store Manager and Assistant Manager(s)
Understands and properly execute all management register functions
Communicate inventory issues/concerns to Store Manager, Head Office/District Manager
Monitor daily, weekly, monthly sales results with Store Director and Assistant Manager(s) and communicate to staff members
Manage security and understand and execute cash control procedures
Understand and properly execute all management register functions

Education Education

Bachelor’s Degree in Accuracy

University of Georgia

Bachelor’s Degree in Accuracy

Skills Skills

Ability and opportunity to gain working knowledge of facility operations, changeovers and
Working knowledge of operations equipment including forklifts, pallet jacks, staging, basketball floors, volleyball, football and tennis, etc
Ability to meet deadlines and function in a fast-paced setting
Ability to lift 30 lbs unassisted
Able to communicate effectively in English
Strong organizational skills with ability to multi-task
Proficient personal computer skills including software related to electronic mail, record keeping, routine database activity, word processing, spreadsheet, project management, ERP systems, payroll, benefits, etc
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology

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Banking Operations Assistant Manager Resume Examples & Samples

Ensure the delivery of a superior quality service keeping errors to a minimum
Analyse and prioritise problems to ensure they are solved in a timely manner and complaints are kept to a minimum
Keep Manager informed of any difficulties which may effect the smooth running of the Department. Interest claims to be kept to a minimum by ensuring the appropriate action is taken when errors are made, to avoid reoccurance of the same type of error
Monitor departmental working practices to identify and implement improvements. Assisting in the organisation of the department ensuring that there is sufficient staff to cover the processes and procedures
Ensure proper policy and procedures are followed to minimise operational risk by performing regular audit reviews, ensuring that they are fully understood and kept up to date. Actively taking part in discussions regarding new practices and procedures for the department to the successful implementation to cause as little disruption as possible to the department or staff
Involvement in recruitment, selection and resource planning
Outstanding reconciliation items relating to Banking Operations to be kept to a minimum ensuring that outstanding items are investigated daily
Help to raise the skill level and self esteem of staff, resulting in strong employee satisfaction ratings,and a highly committed enthusiastic team. Promote and encourage a team environment, and open communication leading by example
Authorise holiday requests in the Managers absence, ensuring there is suitable cover in the Department
Conduct regular monthly team meetings to discuss policies, procedures, client changes, changes to working practices, workload and other team issues
Provide accurate Managerial Statistics on a monthly basis and for Risk Reporting
Promotes superior customer service to internal/external clients and ensures that the team actively supports business initiatives
Talent Link, objectives, Development Plans and Capabilities are in place with team members at Supervisor level, and are agreed and reviewed formally on a half yearly basis, in accordance with the relevant time lines. Identify team members training needs through personal development plans and ensure they are prioritised and addressed
Provide focus and clarity in establishing individual goals, driving performance management, supporting career development and rewarding strong performance
Archiving to be kept up to date to ensure that confidential information is kept under lock and key arranging for archive boxes to be moved offsite to make additional space in department after 3 months
Arrange regular audits within the department to ensure that the policies and procedures are adhered to covering stopped cheques, cheque clearings covering GBP and Canadian, vault-quarterly, Direct Debits, Scanning, Fixed deposits, Bacs A services with regard to the reports, reconcile the cheque stationery on a 6 monthly basis
Business Continuity Plan to be kept up to date with regard to the working practices and processes within Banking Operations. Annual test to be performed offsite with regard to BCP
Templates for client cheques and Bank cheques to be kept up to date with regard to Agent and Bank changes
Help Co-Ordinate the half yearly testing on the main accounting system, updating the plan and arranging the input of the various test cases by the staff in Banking Operations
Service Level Agreements to the reviewed half yearly and kept up to date, together with the information on IWM Net relating to Banking Operations
Deputise for the Manager in her absence with regard to the control and reactivation of the Dormant and Unclaimed customers
Good working knowledge of all the processes, procedures and systems in Banking Operations, to be able to confidently assist with the checking of the work when the volumes are high or there are staff shortages

Operations Assistant Resume Examples & Samples

Physically perform and assist with event setups, changeovers, and daily operational tasks
Act on all relevant information from Operations Managers and Event Managers for event
Ability and opportunity to gain working knowledge of facility operations, changeovers and

Digital Operations Assistant Resume Examples & Samples

Conduct research and assist with special projects as needed
Potential financial modeling (light finance experience a plus)
Coordinate and arrange travel as necessary for board meetings, committee meetings and other events
Communicate in a professional manner with all levels of the organization as well as executives in member organizations
Provide support through the preparation, meeting attendance, distribution and filing of reports, , spreadsheets and presentations
Ability to prioritize and delegate when necessary
Maintain highly complex executive calendar with frequent changes
Schedule multiple appointments and meetings, working in conjunction with other executive/administrative assistants
Three years of experience as a general administrative assistant or executive assistant in a changing, fast-paced, professional environment
Associate degree in business, technology or related field or equivalent combination of education and related experience resulting in demonstrated ability to perform major duties
High level of proficiency with general office PC or MAC applications (Microsoft Word, Excel, PowerPoint, and Outlook) and comfortable with learning new applications as required
Significant experience with the creation of executive level Power Point or Keynote Presentations
Interest in the digital and information technology area
Ability to work well under time constraints. Must be very flexible regarding workload and comfortable changing directions quickly. Willing and available to work the hours needed to provide appropriate support
Demonstrated excellent written and verbal communication skills, with an excellent understanding of proper grammar and spelling
High level of commitment and professionalism; use of sound judgment and discretion regarding personal and business affairs, maintaining a high level of confidentiality with communications and information
Self-motivated, independent, well-organized and able to work independently with minimal supervision

Data Operations Assistant Resume Examples & Samples

Actively monitoring disk usage
Searching for stale / redundant data and managing the archiving or delete process with artists
Sync Queue Management - ensure priority requests are actioned in a timely fashion
Actively monitoring the amount of waiting syncs in the syncQueue
Liaising with Production to ensure synctags are applied to the correct shots and synced between only the sites that require them
Ensuring that completed shows are not left online after the have been delivered to the client - archiving and deleting these shows correctly
Restoring any reasonable request for old show data and keeping the requester up to date as to the restore progress
Cover for other teams within Operations as required
Support the Production Operations Manager as required
Working a shift pattern to support the global needs of the business
An interest in developing skills and progression within visual effects
Ability to learn quickly and think on your feet is essential
Good communication and team working skills
A bachelor's degree or higher in an area of film studies
Will have a good understanding of the Linux environment
An interest in going into the technical side of film

Operations Assistant Resume Examples & Samples

Ability to climb and work safely at elevated heights
A valid CDL driver’s license with MVR report
Successfully pass a post-offer drug screen and physical exam
Ability to troubleshoot and fix electrical problems
Electrical candidate should be a licensed electrician or be able to demonstrate sufficient knowledge and experience to meet the definition of a qualified person in a sign/billboard work environment
Be on-call after hours and weekends in case of emergencies

HBO Operations Assistant Resume Examples & Samples

Assist in the delivery of marketing materials and documentation to domestic and international licensees of HBO Original Programming
Process invoices and provide departmental phone coverage
Manage extensive contact with key clients, and a wide variety of HBO departments including Business Affairs, Creative Services, Legal, Original Programming, HBO Films, HBO Studios and Home Entertainment
Heavy trafficking of videotapes, posters and related materials

Production Operations Assistant Resume Examples & Samples

Create cost sheets/ price agreements and link/apply to Purchase Orders
Run weekly crystal reports for production team
Assist the Production Operations team with special projects

Uk Operations Assistant Resume Examples & Samples

Raise POs for Operations and maintenance activities (including cleaning, fixture repairs and ad hoc goods)
Order equipment for stores such as light bulbs, maintenance goods, contractual services etc for all retail sites. To support building cost division during a refurbishment, relocation or new store build
Support the stores during stock take preparation
Execute regular store visits to conduct store capacity checks, BOH standard review and liaise with store management over improvements to be made
Manage contracts for store cash collections, fruit deliveries, store props and energy billing

Operations Assistant Resume Examples & Samples

Monthly inspections including the entire plant facility/eye wash inspections
Corporate reporting duties: Sharepoint quarterly reports, quarterly MVR reporting
Weekly/Monthly safety meetings
Vinyl and ECOP orders and tracking
Entering and learing MOP work orders
Time card responsibilities
Vendor contacts
Yearly updates of MSDS sheets and other operations statistics
General office duties: filing, making copies, office supply orders, phone updates
Receiving FedEx shipments
Assigning purchase orders
Logging incoming checks
Must possess excellent customer service skills with the ability to grasp extensive knowledge while dealing with a variety of people
Must have strong organizational and time management skills
Must have the ability to compose letters, memos, emails and other written documentation clearly and concisely
Ability to think things through and develop processes that contribute to enhanced organizational efficiency

Operations Assistant Resume Examples & Samples

Degree level education is preferable but not essential
Quick assimilation of new processes and deal structures
Strong organisational skills and work accurately under pressure
Attention to detail - processing requirements are deal specific
Teamwork, good communication and Customer service skills
Ideally from an Operations background with understanding of securities settlement, funds transfer
Strong knowledge of Excel/ Word is preferable

Operations Assistant Resume Examples & Samples

Processing of cash / check items at the counter,
Preparation of Cash for the deposit at Central bank
Maintaining proper controls around collections and teller implant activities
Processing of clearing transactions
Proper scrutiny over customer instructions
Provision of high quality customer service
Good understanding of bank products and services
Maintaining timely reconciliations over clearing, Nostro, suspense and deferred accounts
Maintaining proper reconciliations over MIFT and CITIDIRECT transactions
Maintaining strict control over departmental accounts
Ensuring timely and accurate reporting to regulators
Maintaining good information security and record management practices
Ensuring adherence to corporate policies and local regulatory environment
Proven experience in a similar function is preferable
Proven ability to meet challenges and assimilate information
Strong attention to detail, methodical in approach
High Level of security Sense and Fraud Awareness
High level of integrity
Good organizational skills, ability to handle pressure, manage multiple deliverables and priorities within tight deadlines
Good interpersonal, written and verbal communication, presentation skills
Bachelor Degree or equivalent qualification
Min 3 years banking experience

Development Operations Assistant Resume Examples & Samples

Conducting prospect research utilizing multiple online resources; maintaining and organizing in-house research materials
Reviewing donor recognition on marketing and PR materials, on the Lincoln Center website and in all house programs
Maintain the annual donor list, updated monthly for publication in all house programs and on the website
Oversee distribution of donor newsletter, Inside Lincoln Center three times per year
Track state registration requirements and assist in completion of applications and reports
Working on database projects as assigned
Providing support to database users as a Power User with knowledge of operating procedures in Gift, Payment, Tracking, Contact, Prospect, Memo and Interest modules
Providing back-up for daily gift processing
Daily proofing of gift entry
Organizing and maintaining department expense records
Preparing T&E forms, processing invoices and petty cash receipts
Providing overall general administrative support: schedule meetings as needed; answer phones; filing and creating new files
2-3 years of related development experience
Excellent communication, organizational and interpersonal skills
Excellent computer skills including MS Word, Excel and database experience
Ability to multi-task with close attention to detail
Ability to take initiative and ownership of a project

Entry Level Operations Assistant Resume Examples & Samples

1-2 years mortgage industry experience required
4 year college degree required
Proven leadership abilities
Careful decision-making skill with ability to avoid mistakes

Operations Assistant, Fort Nelson, Bc Resume Examples & Samples

Graduate of an accredited broadcasting school
Proven competency with Microsoft office suite including Word, Excel, and PowerPoint
Experience in an administrative position is an asset
1 – 2 years experience on-air an asset
Strong communication, writing and creativity
Mature, calm and professional demeanor
Able to take instruction with ease; willing to learn
Represent Bell Media with integrity, respect and mature judgment
Must possess a valid Class 5 BC Drivers License (or equivalent)

Operations Assistant Resume Examples & Samples

Answer incoming calls on the CFSI main telephone line and respond to or re-direct accordingly. Resolve and respond to inquiries from customers and employees
Generate, review and distribute investment sales reports to management and sales force daily, monthly, quarterly and annually. Research and resolve transaction and/or commission discrepancies
Update product matrices with current interest rates and features as needed
Assist with preparation of monthly Financial Consultant commission statements. Review and verify commission calculations and applied payout percentages
Provide general office assistance including data entry, filing, and mail distribution
Assist with review and coding of vendor invoices/expense reports
High school diploma or equivalent, Some course work after high school preferred
Minimum one year related experience
Knowledge of banking or brokerage systems helpful
PC literate with intermediate proficiency in Microsoft Word and Excel
Strong numerical aptitude
Solid typing or data entry skills
Ability to work independently, prioritize assignments, handle multiple tasks, and meet related deadlines
Ability to compose written correspondence

Production Operations Assistant Resume Examples & Samples

At least one years’ experience of using PC, Mac and Linux with some basic scripting would be an advantage
Basic knowledge of video formats and ways in which assets are received/delivered
Ability to rapidly pick up and learn new tools and techniques
Ability to handle a fast-paced, occasionally high pressure environment
An interest in a service desk environment and service desk processes
Ability to use initiative and prioritise work loads
Problem analysing and problem solving
Willingness to do shift-work
An awareness of security principles and procedures

Uk Operations Assistant Northern Europe Resume Examples & Samples

Support the Operations Manager with management of controllable costs for all retail sites
Audit sites using the KCM documentation and third party audit tool when visiting UK stores
Event planning in stores, including organising of cleaning, store conditions and liaising with coordinating departments
To respond to maintenance issues
To ensure all machinery used in stores and those using the machines are compliant (tailoring equipment, engraving machines etc)
To support Operations Manager where necessary with procurement of services and goods for new store
To assist with onsite set up of new store to be ready for trade
Completion of NSCFs (New Site Creation Forms) for EMEIA region
To follow store opening and closing checklists to assist Operations Manager

Operations Assistant Northern Europe Resume Examples & Samples

Order equipment for all retail sites such as maintenance goods, contractual services etc
Audit sites using the KCM documentation and third party audit tool when visiting NORTHERN EUROPE stores
Ensure the scheduled contract work is carried out as necessary and as per local H&S requirements
Planning access to stores for contractors to carry out works
Ensure all necessary licenses and taxes are paid in line with local legislation (music licenses etc)
To be sure the relevant maintenance safety checks have been carried out and paperwork is maintained on site

Operations Assistant Resume Examples & Samples

Raise POs for Operations and maintenance activities
To support building cost division during a refurbishment, relocation or new store build
Audit sites using the KCM documentation and third party audit tool when visiting France, Spain & Portugal EUROPE stores

Operations Assistant Resume Examples & Samples

Supports the payment processing and tracking of vendor services, specifically as it relates to broadcast audio and radio equipment
Coordinates multiple assignments and tracking of equipment across remote events
Gathers detailed information from third-party vendors, e.g., addresses, telephone numbers, needed for inclusion in contracts and for processing payments
Supports the process of identifying, evaluating and hiring third-party vendors; provides administrative support to the remote facilities planning operations, such as scheduling deliveries, expediting staffing assignment and maintaining records; reviews, enters and expedites the processing of payment to communications, equipment and facilities vendors
Supports the collection, collation and distribution of surveys, reports and related documentation
Prepares checklists and inventory sheets
Scope of administrative activities includes one or a few routine and repetitive processes, well-defined administrative procedures or relatively simple programs
May assist on specific aspects of day-to-day administrative projects or assignments
Actions, results and decisions are subject to close and frequent supervisory control
Actions influence own outcomes and may have a highly limited impact on teams supported
Performs routine and repetitive processes and tasks within the context of well-defined practices and methods

Operations Assistant Resume Examples & Samples

Provide overall administrative support for Cruise Director, as well as the Entertainment department in general
Review guest satisfaction comment forms, capturing and distributing guest comments to appropriate managers, averaging 450-500 per cruise
Support Entertainment department managers in processing requests relating to crew schedule and contract changes, transfer requests, travel requests, etc
Partner with shoreside in the preparation, distribution, processing, and collection of relevant crew documentation; this includes, but is not limited to: PAN forms, crew contracts, crew contract change request forms, separation forms, Career Navigation (transfer) forms, and Disciplinary Action forms
Organize and schedule meetings for the Cruise Director and the Entertainment
Department; update and maintain calendars, as directed
Prepare meeting paperwork and meeting minutes for the Cruise Director
Capture appropriate information and sending daily reports, show reports and voyage reports
Assist Cruise Director and Entertainment managers with projects, as requested
Assist with sourcing and ordering of departmental supplies
Distribute crew/Officer department mail
Work on any special projects as assigned by the Cruise Director
Actively participate in all Castaway Cay job responsibilities associated with position and line of business as directed by DCL leadership
Execute additional job responsibilities, as assigned by DCL leadership, based on operational need
Comply with all company set policies and procedures, along with all maritime and ship rules, regulations and procedures
Participate in Emergency Duties as specified in the ship Assembly Plan
Minimum of two years professional work experience in an administrative role
Ability to maintain confidential information, a must
Strong understanding of HR concepts
Computer fluency with MS programs – Word, Excel, Outlook, PowerPoint
Ability to work in a fast-paced, multi-tasked environment, handling multiple projects simultaneously
Be at least 21 years of age
Be able to speak, read and write fluent English
Willingness to live and work onboard one of our vessels for a certain length of time (based on position)
Be able to work a seven-day, 70-84 hour week with limited time off
Be able to adhere to Disney Cruise Line appearance guidelines
Agree to share a cabin with other crew members
Enjoy working in a high-volume, fast-paced, guest-service oriented environment
Be flexible with your work schedule, job duties and work locations
Appreciate diversity among guests and crew
Prefer previous shipboard and/or Disney experience a plus
Have a valid passport and C1/D Seaman's visa (DCL will provide you with documents to obtain this)
Complete a pre-employment medical
Obtain a criminal background check
Bring approved work shoes
Disney Cruise Line is a drug-free workplace. All new hires are required to undergo drug/alcohol testing within the first week onboard and throughout their contracts. Failure to pass the drug/alcohol testing will result in immediate termination

Show Operations Assistant Resume Examples & Samples

Travel to shows; work weekends as required
Minimum two years experience with tradeshows or events
Ability to multi-task in a team-oriented environment while paying close attention to detail
Comfortable learning online systems for ticketing and registration
Skilled in data entry and possess basic knowledge of accounts receivable and box office
Strong organizational, customer service and interpersonal skills
Must have ability to deal with demands and questions in collegial but firm manner
Good working knowledge of show program in order to answer questions from exhibitors and general public
Ability to clearly articulate Council policies and practices regarding show program

Treasury Operations Assistant Manager Resume Examples & Samples

Prepare periodic reports to internal and external customers
Work with various internal and external parties to resolve margin related issues, and ensure they are managed in a timely manner
Supervise and monitor daily workflow and ensure the process is carried out in a timely and accurate manner
Proactively work on process improvement to streamline the workflow
Develop and proactively review the existing work procedures and ensure they are operationally sound
Handle specific projects and conduct system UAT tests to ensure a smooth function transition
Handle ad hoc project of new initiatives and system enhancement

Operations Assistant Resume Examples & Samples

Development and production (copy, assembly, binding) of Employee Brochures, Enrollment Guides, Presentations, Employee communications and other internal and external client documents
Manage and organize client and vendor files, archive files for document storageMaintain Carrier Contact List
Greet external guests in a professional manner as the representative of Willis H
CP; escort to conference room for meetings
Assist coordination of Carrier Meetings and Seminars
Assist with new associate onboarding (desk set-up, ordering supplies)
Assist with Expiration List distribution when needed
Assist with the implementation of new clients
Assist with data gathering for 5500 filings and submissions and coordinates with the service team and 5500 filing center
Back up New York Operations Assistant when necessary; responsibilities include, but are not limited to, maintaining Master Client/Prospect distribution list (CRM)
Support Willis values and comply with Willis Excellence Management (WEM) program
All other duties as requested or assigned
Bachelor’s degree preferred, two years’ experience in the employee benefits industry, preferred
Must be a team player but a self-starter
Ability to establish priorities, meet project deadlines, work independently, and proceed with objectives with limited supervision
Computer skills which include proficiency with Microsoft Outlook, Word, Excel and PowerPoint, and web-based applications
Demonstrate a commitment to building new skills

Operations Assistant Resume Examples & Samples

No Mortgage industry experience required
Ability to work at a fast pace
Strong sense of responsibility for completing work quickly and accurately
Ability to handle faster-than-average pace of activities
Detail-orientation with efficient focus on work activities
Excellent oral, written, listening, and organizational skills

Scotiamcleod Branch Operations Assistant Resume Examples & Samples

Maintaining a complete understanding of compliance regulations regarding banking
Managing account closures
Banking background preferred

Operations Assistant Resume Examples & Samples

Onsite services / facility support for Toronto studio
Support Lead
College education or equivalent
Good communication skills (oral and written)
Customer services oriented
Very organized and precise
Good reporting capabilities
Good sense of priorities
Autonomy

TSF Operations Assistant Resume Examples & Samples

Assists the TSF Operations Coordinator by utilizing system based work order management tool (Datex) to generate planned and reactive maintenance work orders
Dispatches work orders to maintenance providers
Monitors work order completion with all maintenance providers to ensure that work orders are completed in a timely matter
Assists the TSF Operations Coordinator with work order reconciliation and preparation of overdue work orders status (Aging KPI Report)
Assists the TSF Operations Coordinator with work order escalation & maintenance provider follow up
Root cause determination and corrective actions for overdue work orders through analysis of work order constraints (internal and external)
Ad hoc reporting and analysis as required
Assists the TSF Operations Coordinator in determining raw material component usage and material management procurement strategies
Assists the TSF Operations Manager, or designate, in various projects and tasks
Provides back up coverage to the TSF Operations Coordinator during planned and unplanned absences
Prior operational experience in a work order based system environment an asset
Strong IT skills (Excel, MS Office, Quattro, SAP etc..)
Task orientated with high attention to detail
Demonstrated ability to analyse data and drive required actions
Strong communication and motivational skills
A strong knowledge of the City and its internal geographical boundaries
College / University education an asset

Operations Assistant Resume Examples & Samples

Serve as Custodian for Deck Officers’ Licenses and coordinator for License renewal between ship and shore, as directed by the Master or Staff Captain and Custodian of Deck Request For Change (RFC) forms
Keep a separate folder for external SMS audit reports (SMC), internal SMS Audit report and Audits (external and internal) on other Disney Cruise Line ships
Record meeting minutes from Steering, Environmental, Safety, and Global Maintenance Committees and other meetings as directed by Master or Staff Captain
Compile port visitor lists once the Staff Captain has given approval
Maintain the crew STCW Certificate database to ensure the ship is in compliance
Coordinate SMS and ISM regulations between ship and shore and onboard, as directed by the Master or Staff Captain
Issue revised controlled ISM documentation to relevant department heads onboard, as required, or directed by the Master, Staff Captain or Chief Engineer
Maintain and update the vessel’s filing system
Compile weekly Deck overtime records and send to Finance
Draft Deck Sea service certificates upon request for the Captain’s approval
Prepare Safety letters for guests who missed attending the Guest Assembly Drill
Organize/coordinate social functions with guests as directed by the Master or Staff Captain
Coordinate onboard processing Family Travel Requests
Order Deck department office supplies, as needed
Update and maintain Master’s schedule
Organize and schedule Deck meetings as instructed by the Master or Staff Captain
Assist shoreside with any operational requests
Submit van log to appropriate personnel ashore as required
Organize special request bridge tours after approval by the Master or Staff Captain
Execute additional job responsibilities, as assigned by the Master or Staff Captain, based on operational need
Strong facilitation of Human Resources concepts
Effective at building relationships with Officers as well as crew members
Computer fluency with Word and Excel
Team-oriented individual
Exhibit sound judgment at all times
Ability to maintain confidential information
Minimum one year experience working in an office environment involving significant levels of administrative responsibility

Operations Assistant Resume Examples & Samples

Attend department meetings and training sessions
Maintain attendance report
Assist in initiation, evaluation and implementing new technology, methods, policies and procedures
Maintain complete, updated and accurate inventory of materials
Maintains complete updated and accurate records of fleet of vehicles
Compile and produce reporting, as needed
Monitors and maintains relationship with independent contractors and vendors / suppliers
Must possess valid in-state driver’s license
Ability to multi-task, fast paced, dynamic environment
Ability to manage individual workflow effectively and improve processes when necessary

Fine Jewelry Operations Assistant Resume Examples & Samples

Monitor Selling Floor Standards including merchandising, event set up, visual changes, and supplies
Execute al RTV's
Strong leadership and coaching abilities, ability to work a flex schedule including nights and weekends as needed

Operations Assistant Resume Examples & Samples

Must pass a criminal background check
Be available and flexible for a shift during the hours of operation
Strong organizational and verbal communication skills
Quick analytical ability
Has developed a broad perspective to problems and identifies new, less obvious solutions
Completes work with a limited degree of supervision
6 months experience as an agent with the ASU account
Expertise experience with computer skills and knowledgeable in Microsoft Office Suite (Excel, PowerPoint, Word etc.)
Experience with or understanding of Outlook, SharePoint, PeopleSoft, RNT, and Xerox, ESM, ASU databases/systems

Recurring Remote Operations Assistant Resume Examples & Samples

Provide support to Operations Management while at remote locations
Help create and maintain the Operations hotel list, and work with Travel to ensure its accuracy
Place orders for equipment and supplies as requested. i.e. VIZ, C&S, ART etc
Receive and assist in processing invoices while at site
Help ensure all new hires and vendors complete corporate paperwork correctly and guide it through the system that will result in appropriate payment
Ability to balance the day-to-day workload, along with helping to oversee day-of-air remote challenges
International Production experience
Foreign language proficiency
Microsoft Visio proficiency

Operations Assistant Resume Examples & Samples

The candidate for this position must have the ability to
Work under pressure and within inflexible deadlines in a fast paced environment
Work with diverse groups to attain common goals
Work with multiple people on several projects simultaneously, and to establish priorities and complete assignments within given timeframes
Be a proactive, self-starter, who understands the details within a much larger context
Be flexible in order to respond quickly and positively to shifting demands and opportunities
Work in a multi-office environment
Be detailed oriented with attention to proof reading, including following up and following through to the completion of the task
Be patient, flexible and display common sense
Formulate and present a plan of action consistent with department guidelines to resolve issues within scope of job
Be dedicated to a high quality product
Be highly organized
Escalate potential client issues to a higher level

Fine Jewelry Operations Assistant Temporary Resume Examples & Samples

Support the SM in driving Bloomingdale's Sales, Service and Loyalty priorities
Demonstrate awareness of key sales drivers
Maintain stockroom standards,

Operations Assistant Resume Examples & Samples

Ensuring that the venue is properly set up for concerts and events
Responsible for tearing down and clearing up the venue after events
General maintenance of the property
Liaison between guests and management
Answering guest questions/ concerns
Help production staff and office staff when needed
Working knowledge of Music Venue Operations
Able to handle manual labor
Able to handle long show days up to 15 hours
Must be handy, crafty, creative
Exhibits positive attitudes
High level of organizational and follow-through skills
Ability to handle various projects at one time AND make good decisions

Mountain Operations Assistant Resume Examples & Samples

Daily grooming of kids trails
Maintenance of all padding, fencing and signs on trails and race areas using best practice guidelines
Installation and maintenance of Ski & Snowboard School park features
Snowmobile support for on-mountain projects, maintenance and guest assistance
Snow shoveling entry ways of the learning area and magic carpet belts
Ability to safely operate authorized vehicles
Keeping accurate maintenance logs for all attractions
Responsible for cleanliness of on-mountain facilities including restrooms
Must be able to work outdoors in adverse conditions

Operations Assistant Resume Examples & Samples

Assist with office operations including answering phones, greeting clients and screening calls
Process account trades at direction of Financial Advisor
Process required paperwork for investment transactions; interact with broker-dealer
Collect appropriate documentation to set up new accounts
Scheduling of meetings and appointments
Provide compliance and marketing support
Client interaction as the initial point of contact
Managing a large volume of financial and other operational details with exceptional follow through, great listening skills, and ability to create systems to avoid mistakes
Ability to report back in an efficient, systematic and timely manner to other staff
Ability and confidence to take projects to the next step on your own
Advancing clients to next stage in sales process through written communication, phone calls, reminders to other staff, and follow through
Letter writing
Passing along client requests in a timely manner

Business Operations Assistant Resume Examples & Samples

Daily cash posting to A/R systems
Daily processes for A/P
Learn aspects of other accounting positions to provide cross-training depth and back-up capability
Process sales and accounts receivable adjustments
Assist in month end reconciliation
Perform the station credit and collection functions
Determine credit liability associated with new agencies and advertisers
Participate in special projects as they arise
Degree in Accounting or Business
1-3 years previous accounting experience
Experience in Broadcast Media business office

Operations Assistant, Florida Operations Resume Examples & Samples

Must be able to work a flexible schedule, which includes home games, nights, weekends, and holidays as assigned
Driver's license
Previous experience working in collegiate athletics, minor league or major league sports, particularly in baseball
Proficiency in CRM or related program

Franchise Operations Assistant Resume Examples & Samples

Manage schedules and assist with day-to-day operations for Franchise Team, along with coordinating review meetings and taking minutes as needed
Coordinate set visits with production team as requested for approval
Coordinate requests for fulfillment of physical marketing materials, such as posters and premiums for premieres, and promotional events
Coordinate script reads with Ops team and filmmakers, liaising with production and studios marketing coordinator on master milestone calendar for key inform dates for promotions, retail, and marketing
Conducts purchasing functions and processes Travel & Expense reimbursements
Build strong relationships with teams across multiple lines of business within Marvel and Disney
Highly organized and comfortable in a fast-paced environment, ability to prioritize large volume of incoming inquiries and information while coordinating with multiple groups
Ability and judgment to effectively communicate with multiple departments across many lines of business
Must be detail oriented and organized and have the ability to follow-up often and in a friendly and courteous manner
Knowledge of Excel, Word, Powerpoint, and Keynote required
At least 1 year of experience in Media or Entertainment industry preferred
Prior experience in marketing, brand management and/or graphic design a plus
Knowledge and interest in the Marvel brand

Operations Assistant Director Resume Examples & Samples

Provide operational support to meet the firm’s goals of people, quality, growth, and market leadership
Build internal networks to communicate and share leading practices across the area, through written communications, conference calls and live meetings
Develop initiatives, tools and pursuit materials used by the business areas across the Americas. Refine the tools and pursuit materials, to achieve consistency of approach
Lead various initiatives, by liaising between subject matter professionals and functional specialists such as finance, knowledge management or markets professionals
Produce management reports, including new business pipeline reports and sales analyses. These will help senior leadership to identify opportunities
Coordinate communication and pursuit strategy teams, to develop appropriate messaging for the service line. May have hands-on involvement in major pursuits
Direct events teams to improve the marketing and image of EY, through programs and events. May have hands-on involvement with strategic events and programs
Collect and disseminate competitive and market intelligence throughout the business area network
Represent the business areas in cross-selling initiatives. Identify cross-selling opportunities across business areas
Act as a project leader or team member on special projects
May coordinate, direct and guide personnel in Marketing & Communications, Public Relations, markets deployment, pursuit strategy, business development, project management, human resources, and Finance
Bachelor's degree in a related discipline, or equivalent work experience
A minimum of 8-10 years general management and/or operational experience
Track record in building internal and external relationships across levels and functions
Confident at working independently and within teams, leading and motivating virtual, broad-based teams
Proficient at coordinating multiple projects and initiatives concurrently
Strong time management and organizational skills
English language skills – excellent written and verbal communication
Strong technical skills (e.g., Microsoft Office including Outlook)
Ability to quickly understand: the services offered by the business areas of responsibility; how these services are delivered to clients; the role specialists play in delivery
Adept at understanding other major services that integrate with the business areas

Operations Assistant Resume Examples & Samples

Must be a self-starter who thrives in a fast-paced work environment
Ability to set priorities under pressure
Ability to work independently and maintain project schedules
A positive and professional attitude
Must possess a college degree or equivalent work experience
Must be extremely detail-oriented and well-organized
Prior administrative support experience preferred

Branch Operations Assistant Resume Examples & Samples

Reception
Answering phones and greeting clients in a courteous, efficient and professional manner
Assisting in preparation of cheques and daily bank deposits
Tracking inventory of and ordering office supplies and stationary
Coordinate client room/boardroom reservations/presentations
Assist with opening mail and distribute as per Internal Controls
Support branch management in administrative functions
Verifying and inputting incoming cheques
General reception duties
Serving customers/responding to requests made in person
Must have the ability to prioritize daily tasks, multi-task, deal with various personalities (internal and external) and be able to shift priorities and deliver results
Responsible for participating in and adding to a positive working environment that relies on team work and a mature attitude
In depth knowledge of Information Technology
Intermediate to advanced knowledge of Microsoft applications
Exceptional attention to detail in all aspects of job duties
Minimum 1 year experience in a similar role
Easy-going personality
Strong written and oral communication skills in French and English
Professional / team player attitude
Completion of the CSC and CPH is an asset

Operations Assistant Resume Examples & Samples

Support the Chief Operating Officer with special projects and handle other duties to assure a smooth workflow
A strong “can do” attitude
Readily delivers creative and innovative solutions to problems
Anticipate needs and be one step ahead at all times
Prepare agendas, minutes, PowerPoint presentations and reports
Strong desire to get a broad business understanding by working closely with a “C” Suite Executive
Prepare and respond to incoming/outgoing correspondence
Assist in maintaining on-line scheduling
Assist in the orchestration of a smooth running and efficient environment
Perform general office administration and management functions
Build and maintain positive relationships and rapport with internal employees and external associates
Period travel to other office locations for support/mentoring
Recent college graduate with a Bachelors’ degree in Business, Marketing, or Environmental Science/Studies
Excellent organizational, time management, and follow-up skills
Enjoys working on multiple projects simultaneously, able to work accurately and effectively under pressure
Team player with the ability to interface with all levels of management within and outside the company
Outstanding communication and listening skills
Strong and well-advanced administrative support skills
Must be willing to potentially relocate as position progresses

Thinkfolio Operations Assistant Resume Examples & Samples

Understanding and awareness of client accounts within different investment strategies to ensure trades are placed as required and to maintain compliance with investment guidelines
Ensure all accounts in investment strategy are captured and traded as required with appropriate trade instructions
Monitor trade blotters, ensuring trades input are authorised in a timely manner and ensuring any unexecuted odd lots are cancelled
Monitor cash flows and cash levels. For large cash flows, ensure trades are placed as required and in line with any client instructions
Review individual currency cash positions post trading to ensure no overdrafts
Oversight of advisory account trade placement process. Ensure Portfolio Manager authorises trades once approval obtained from client
Point person for Compliance to contact in relation to any potential issues for investment desk. Assist Compliance and other relevant areas of the business to resolve issues and to ensure robust procedures are in place
Ad hoc support for Portfolio Managers in analysing trade requirements, stock research, financial modelling, portfolio rebalancing and account comparisons
Working knowledge of thinkFolio
Advance excel skills
Good understanding of trade flow and cash management processes
Flexible to changes in the business operating model

Branch Operations Assistant Resume Examples & Samples

Greets and directs incoming clients, visitors and business associates in a helpful, professional and pleasant manner
Answers phone calls coming into the branch through a switchboard
Answers inquiries from clients, prospective clients, and business associates; provides clients with quotes and current balances
Plan, coordinate and arrange for vendor luncheons, client meetings, etc. Sets up conference calls
Sort, process and route incoming and outgoing mail
Copy, fax, and file various materials as needed
Order office supplies and call in repair requests for copier, printers, and fax machines
Issue outgoing checks for the branch
Log Compliance files. File paperwork such as wires and branch manager daily reports
High School diploma required. Associate’s degree or Bachelor’s degree preferred
Minimum of 1 or 2 year’s previous customer service or administrative experience; preferably in the financial services industry
Excellent verbal communication skills; excellent telephone and client service skills
Ability to work independently with minimal supervision; ability to be flexible
Ability to handle clients professionally and manage challenging situations
Working knowledge of MSOffice; Word, Excel, Outlook
Good organizational skills with the ability to prioritize, monitor, and complete multiple tasks, either independently or with a team

Operations Assistant Manager Lake Powell Dangling Rope Resume Examples & Samples

Money Room/Deposits: Responsible for cash handling, collections, oversight of money room, processing, reconciliation, and petty cash disbursement
Ability to respond quickly to changing demands
Strong customer service principles and practices are required

Branch Operations Assistant Resume Examples & Samples

Preparation of cheques and daily bank deposits
Preparation of cheques, RSP/RIF withdrawals as requested (i.e. ensure that cheques are properly signed before release or mailing)
Dealing with incoming and outgoing funds
Reception & answering phones and greeting clients
Daily New & Updated KYC Report & Follow up
Ensure LOAs are correctly completed with proper authorization
Maintain standing LOA file and ensure valid/current LOA’s are on file
Process Bankwires, JEFE events and Messagenets
Filing of all Branch documentation
Assist with the distribution of incoming courier bag and reports, faxes and transit mail
Support Branch Management and Investment Advisors with administrative functions as needed
Must have the ability to prioritize daily tasks, multi-task, deal with various personalities
Must be able to shift priorities and deliver results
Responsible for contributing to a positive teamwork environment
Working knowledge of Microsoft applications
12-Week New Assistants Online Training Course within 3 months of hire
Proficiency in BTS and Messagenet cage functions preferred

IIA Branch Operations Assistant Resume Examples & Samples

Receiving cheques and certificates from clients
Entering all New Issues tickets and following up on outstanding tickets
Completing all non online account management functions including address changes and shareholder communication information
Collecting and distributing account documentation from Advisors

Operations Assistant Resume Examples & Samples

Project Coordination
Strong verbal / written communication, phone etiquette, computers (Microsoft Word, Excel, and PowerPoint) or similar programs
Ability to engage in positive interaction with co-workers, executives and high-level industry professionals; prioritize, organize, problem solve, follow-up, communicate and diffuse possibly volatile situations with tact
Ability to multi-task daily, be organized, detail oriented, self-driven, forecast issues and handle last minute projects to meet deadlines
Proficient typing skills required (ability to type 60 wpm)

Branch Operations Assistant Resume Examples & Samples

Answer phones and greet clients as required, in a courteous and professional manner
Provide service to clients (clients include those of the branch as well as internal branch staff)
Prepare cheques, RSP/RIF withdrawals as requested (i.e. ensure that cheques are properly signed before release or mailing)
Prepare bank deposits, print daily reports and distribute them accordingly
Book-in and ship security certificates
Assist with opening mail from Canada Post, external couriers, internal courier bag and incoming faxes for distribution as per Internal Controls
Ensure letter of authorizations (LOA’s) are correctly completed with proper authorization
Maintain accurate branch report files, file branch documentation; pulling documentation for branch staff when needed
Review client documentation and scanning using Workflow
Support branch management in administrative functions: order office supplies; boardroom scheduling, provide support to Branch Administrator when needed
Ability to work well on your own and in a team with a “can-do” positive attitude
Exceptional attention to detail with the ability to prioritize and multi-task
Professional at all times with discretion and attention to privacy when dealing with confidential information
Intermediate to advanced knowledge of Microsoft applications (Word, Excel, Outlook)
Completion of the Canadian Securities Course (CSC) and Conduct & Practices Handbook (CPH) is an asset
Previous experience in the financial or brokerage industry is required

Operations Assistant Resume Examples & Samples

Experience with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Access) or similar software programs
Bachelor's degree is preferred
Below are suggestions for Professional Skills
Team player with the ability to work in a fast-paced environment
Ability to work with all levels of internal staff, as well as outside clients and vendors
Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude
Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)

Administrative / Operations Assistant Resume Examples & Samples

Dedicated daily back up for receptionist (covers lunch, breaks, etc.)
General administrative office duties (mail, file, copy, meeting set up, etc.)
Occasional errands (post office, etc.)
Assist with cleaning and restocking the break room
Coordinate room set up, prepare attendance sheets and printed materials for office training events
Assist with data entry and scanning when needed
Assist with printing and binding as needed
Ensure copiers are stocked with paper on a daily basis
Maintain and improve office appearance (ensure proper set up of conference rooms; manage the cleanliness of empty office space, etc.)
Assist with other assigned operational projects
Book travel on occasion
Other applicable duties as assigned
Ability to meet deadlines efficiently and work in a fast-paced environment
Dependability
Excellent communication verbal and written communication skills
Ability to work well in a team environment, have a good attitude and be respectful of others
Must be thorough and very detail oriented
Must be able to handle constructive feedback; often work is proofed by another member of the team for accuracy
Ability to manage multiple priorities effectively
Ability to communicate with employees and the public
Knowledge and experience with MS Office programs specifically MS Word
Prior administrative experience is preferred but not required

Operations Assistant Resume Examples & Samples

Contribute to store performance through effective communication with shop floor team to ensure the best customer service is provided
Work to find solutions to customer queries with the shop floor team
Work with the store team to share ideas and suggestions to help colleagues, customers and store performance
Replenish stock against agreed plans, garment care and folding procedures
Ensure the best possible standards back of house. keeping backroom areas clear and tidy

Summer Student Operations Assistant Resume Examples & Samples

Enjoy solving challenging problems
Technically proficient in MS Excel
Enjoy learning new things quickly
You like running with a problem
You like presenting your ideas to groups of people
Letter preparation
Spreadsheets
Monitoring external indicators
Proven analytical skills
A strong ability to develop creative and innovative solutions
Highly-developed PC skills

Client Operations Assistant Manager Resume Examples & Samples

Serve as liaison to facility operations management and CL Account team
Determine information services requirements for client, seeking assistance of the manager as necessary
Recommend changes, assist in continuous improvement/waste elimination initiatives for warehousing processes and implement new systems/processes
Communicate and maintain a culture of open relationships with associates
Assist supervisors in answering associate concerns/complaints. Identify and implement staffing levels for assignment completion
Participate in recruiting and screening applicants
Ensure employees are thoroughly trained in processes and business practices/policies
Support purchases of indirect material suppliers and capital items required for daily operations
Assume responsibility for operations in absence of manager
Operational updates, written and oral reports and operations summaries
Leads 6 Sigma projects and coach GB that are running projects as well
Bachelor's degree on Industrial Engineering or similar
90% English - Written and spoken
Experience in all aspects of warehouse operations including previous staff and supervisory experience
Strong leader with previous Supervisory experience - 3+ years
Communication and analytical skills
Results oriented, leads changes and improvements on the shop and processes
Works effectively within a team
Self-motivated, proactive and acts with sense of urgency
A masters degree or APICS certification
6 Sigma GB/BB previous experience leading projects and providing coaching

Operations Assistant Resume Examples & Samples

Administration and general support for the Technical Operations and Sales teams
Responsible for maintenance of our client facing sales portal
Booking screenings and assisting with the screening diary for the whole UK Theatrical team
Database management and data inputting of weekly figures
Taking on the role of Event Assistant at our annual Industry Presentation. This role includes liaising with the events company and creative teams, invite sending, guest list management and overseeing timelines. This might involve some out of hours work
Covering key responsibilities in the absence of the Technical Coordinator
Raising purchase orders
Processing expenses for Senior Management in the team
Keen interest in film
Self-starter and fast learner, with the ability to work independently as well as collaboratively within a team
Some administration and office experience is desirable
Experience using Excel
Ability to juggle multiple tasks whilst providing a consistently high quality of service
Excellent communication and interpersonal skills with the ability to build relationships with people at all levels both internally and externally
Event organisation experience beneficial
Database experience desirable – e.g. data entry, management etc

Operations Assistant Resume Examples & Samples

Maintaining product information within Marketforce systems
Communicating product information and order deadlines to agents and customers
Operating Marketforce switchboard (inbound and outbound calls)
Efficient processing of all enquiries from internal and external ‘customers&#8217
Maintaining publishing client /agent orders and special requests which will involve data input
Supporting warehouse replenishment and stock management processes
Monitoring and addressing problems where data integrity and timeliness are not in line with agreed standard
Monitoring product barcode and pricing information conforms with agreed standards
Claims input/reconciliation both UK & International

Fulfillment Operations Assistant Resume Examples & Samples

Collect and verify dispatch information, orders and inquiries for print orders
Read, prioritize and process a high volume of emails, research and route correspondence, respond to customer service non-delivery complaints, and other department correspondence
Provide instructions to printers and mailers for subscriber mailing, conference shipments, office copies, newsstand copies, inserts, tip-ons, and any other material related distribution
Ensure timely release of print orders, fulfillment label files and lists
Work with marketing to organize shipping instructions for journals and supplements ordered for conferences
Track conference shipments and report tracking and delivery information
Evaluate large conference orders, work with vendors to get freight quotes and provide estimates and create dispatch plans to efficiently and economically get the product to the final destination
Update statistics for finance, USPS Statements of Ownership and BPA circulation statements
Collect postal and distribution receipts and files for circulation and postal audits
Keep track of, maintain and organize departmental files
Review and process invoices for payment
Maintain invoice logs and general ledger
Other fulfillment and distribution duties as needed

Treasury Operations Assistant Resume Examples & Samples

Daily reconciliation of all company bank accounts
Monthly GL reconciliation of all Treasury-related bank and clearing accounts
Monthly processing of Direct Debit runs for UK and SEPA
Monthly processing and research of Direct Debit run rejections
Monthly processing of Credit Card runs
Post journal entries as needed for miscellaneous bank transactions
Assist with cash forecasting process by providing a forecast to actual analysis, as well as future expected receipts
Weekly maintenance reporting and analysis (cash forecasting, cash balances)
Provide assistance with system testing and projects
Handle and resolve internal and customer ad hoc queries
Maintain filing of reconciliations, bank statements
Creating and maintaining Excel spreadsheets in regards to Unapplied and Unidentified Cash
Provide backup coverage for the other L2 Treasury Clerks
Administrative tasks and special projects as assigned
Excellent IT skills (experience working with computerized accounting systems, preferably Oracle, Microsoft Office applications)
Moderate Treasury experience
CIMA/ACCA part-qualified preferable, but not a requirement depending on experience
Logical, proactive, and analytical thinking
Capacity to manage and complete multiple tasks while meeting deadlines
Ability to work in rapid changing and dynamic environment

Branch Systems Admin\branch Operations Assistant Resume Examples & Samples

Submitting certificates to Head Office
Ensuring trade corrections and trailers are entered in a timely manner consistent with regulatory regulations
Able to take initiative and work independently
Secondary education

Operations Assistant Resume Examples & Samples

Perform MPP checks/ call-backs as appropriate
Record and enter payment instructions for Overseas based a/cs ATIS/ CitiDirect
Prepare non-discretionary investments/ redemptions in a range of Money Market Funds
Completion of end of day reconciliations/ monitor accounts
Process FX transactions via internal Pulse application
Prepare non-discretionary investments in a range of Money Market and time deposits
Knowledge of internal systems (eg CitiFT, CitiDirect & RECON +/ RECON INTERNAL ) & Excel spreadsheets is preferable
Ideally from an Operations background with understanding of the principals of funds transfer, internal funding & cash/ nostro reconciliation
Strong organizational skills & work accurately under pressure
Maintain a high work rate, be able to multi-task due to a range of tight deadlines, business systems/ internal applications & cope with fluctuating volumes
Teamwork, good communication & Customer service skills

Event Trainee, Operations Assistant Resume Examples & Samples

Assist tournament staff in coordinating all vendor contracts for the event
Insure first-class presentation for the operation of event
Help manage operational timeline that includes detailed set-up and tear-down schedules
Work closely with Tournament Staff to insure operational fulfillment of corporate partner contracts and operational support of volunteer activities
Other related duties/projects as reasonably assigned
Weekend and Holiday work required

IT Operations Assistant Manager Resume Examples & Samples

To proactively manage the IT Operational and Infrastructural projects with a focus on delivering quality and excellence through technical support
Manage and maintain a high level of communication with Team Leads based in the SSO for 1st level support
Ensure the continued success and development of all IT Operation's Services in Ireland
Develop system wide improvements to the IT Infrastructure
Communications & IT relationship management with the business
Act as Head of IT at times of incumbents absence/leave/travel
A Third level qualification in Information Technology
MCP or equivalent qualification
ITIL or related service delivery certification
Excellent Leadership skills, team building and motivation
4-5 proven experience years in a busy technical support environment
Strong managerial, and project management skills
Experience of planning / simulating disaster recovery scenarios
Network change management and configuration
Vendor management capabilities

Gondola Operations Assistant Manager Resume Examples & Samples

Supervision of daily Summer and Winter lift operations for a designated number of lifts and work group
Coaches, seeks counsel and advises management as needed regarding a variety of issues; responsible for maintaining communication throughout the department of all issues affecting employees, management, and regulations
Safety conscious and responsible to company safety guidelines and procedures as they apply to Lift Operations – able to set the example and hold others to those standards
High Service standards and a passion for serving others. Able to motivate and challenge employees to go above and beyond guest expectations every day
Resolution of employee issues and guest complaints
Bachelors Degree in a related field
Spanish Language Ability

Business Operations Assistant Resume Examples & Samples

Clean up data in the system
Review contracts
Support the the sales pipeline management
Support with program efficiency and effectiveness
Assist with data analysis as needed
Provide reporting to management as required
Knowledge of Salesforce.com is an advantage
Fluent in English, a second European language is preferred

Group Operations Assistant Resume Examples & Samples

5+ years’ experience supporting at the executive level
Demonstrated ability to work in a time sensitive environment
Ability to multi-task with strong attention to detail
Excellent calendar management skills, including the coordination of complex executive meetings
Excellent PC skills; advanced knowledge of Outlook, Excel, Word and PowerPoint

Operations Assistant Resume Examples & Samples

Minimum of at least 6 months - 1 year assistant experience working for a senior executive
Associate or bachelor degree required in communication, business administration or related field
Have an interest in the strategic and management aspects of a business
The candidate should have strong communication skills (both written and oral), research, and organization skills
Accomplishes tasks accurately, thoroughly, and with a keen eye for detail both with quantitative and qualitative data Efficient time management and ability to think outside the box to meet expectations
Be able to work under pressure to meet deadlines
Willing to go above and beyond the call of duty in order to complete a project accurately and on time
Highly motivated and enthusiastic

Event Operations Assistant Resume Examples & Samples

Proven event operations experience demonstrating ability to handle multiple events
Audio/video editing experience to assist with filming events and producing recaps for events
Engineering/technical skills to assist with live mixes and sports broadcasts

Loan Operations Assistant Resume Examples & Samples

Handle fund transfer, term loan and overdraft enquiries
Ensure documents to be handed off to the officer and succeeding teams are complete and processed accurately
Coordination with other teams for resolution of inconsistent or missing data
Ensure team SLAs are met including resolution of issues / concerns / complaints and ensure appropriate escalation occurs to all affected

Operations Assistant Resume Examples & Samples

Has basic knowledge of the vendor payment documentation requirements and related approval processes
Has a fundamental knowledge of remote facilities planning processes
A minimum of 1 year of general administrative experience
Has a basic understanding of the administrative processes of Remote Facilities Planning
Experience in the administration and coordination of one or more parts of multiple stages and processes carried out by unique functions
General familiarity with remote facilities planning processes
Applies basic general understanding of at least one area of ESPN’s administrative function

Liquidity Management Services Client Operations Assistant Manager Resume Examples & Samples

Supporting the Liquidity Operations Team providing services to Asia Pacific in Asian time zone
Liaising with Production and development support technology partners to drive any enhancements, branch rollout or systemic changes as required
Provide PVT and UAT support for all liquidity and investment platforms
Minimum of 1 to 3 years Operational experience
Proven ability to work on own initiative and assimilate and disseminate information quickly
Knowledge of Citi liquidity and payment platform systems highly advantageous
Customer facing experience desirable
Willing to work in shift if required

Mortgage Operations Assistant Resume Examples & Samples

Mortage industry experience preferred
4 year college degree preferred
Ability to work at a fast pace
Detail-orientation with efficient focus on work activities

Ladies Shoes Operations Assistant Resume Examples & Samples

Demonstrate awareness of key sales drivers including sales by line, new vendors, new launches and promotions
Maintain stockroom standards, manage inventory control and audit standard and execute seasonal Inventory
Assist SM with Scheduling and TIA Administration; assist SM with planning and coordinating Bloomingdale's and vendor training for team members

Payments Operations Assistant Resume Examples & Samples

Receive and validate Customer instructions according to specific deal conditions
Monitor system based diary and data base (ATIS) for pre-determined Customer payments
Record and enter payment instructions for London based a/cs via ATIS/ CitiFT
Knowledge of internal systems (eg CitiFT, CitiDirect and RECON +/ RECON INTERNAL ) and Excel spreadsheets is preferable
Ideally from an Operations background with understanding of the principals of funds transfer, internal funding and cash/ nostro reconciliation
At least 12months knowledge of payment formatting/SWIFT
Understanding of electronic payments formatting (103/202) is preferable
Strong organizational skills and work accurately under pressure
Maintain a high work rate, be able to multi-task due to a range of tight deadlines, business systems/ internal applications and cope with fluctuating volumes
Additional languages highly preferable (French/ Spanish/ Italian/ German)
Degree level education is preferable

DFS Operations Assistant Resume Examples & Samples

Supporting Duty Free Stores to elevate operating standards and eliminating any administrative issues
Being contact points for clients to assist with any ad-hoc co-ordinations
Analyzing sales, stock, KPI data to support the team to make a decision based on them with management team and stores
Mastering clients’ ERP systems and internal SAP system to support sales and sell-in processes
Cooperating on OTB process by developing order sheets and placing orders into SAP according to the timeline
Being partners with logistics team for delivery tracking
Supporting to develop seasonal order booklets for new collections
Collaborating with relevant divisions to support the team to maximize sales performance

Operations Assistant Resume Examples & Samples

1+ year of related Operations experience
Experience in the Publishing industry
Detailed understanding of the journal publishing landscape, business needs in Research Communications

Regional Operations Assistant Resume Examples & Samples

Leading and working with site staff in the efficient and safe execution of site operations
Providing training and supervision to staff and contractors in the key activities such as plant operations activities including DOGS & Stackers, Elevators and Conveyors, Silos and a range of vehicles and equipment
Leading the execution of risk management systems and programs for both EH&S & FSQR and inventory management programs at sites
Assisting with operational efficiency planning and review including developing rosters, master schedules and planning outturns
Taking an active role with the maintenance & reliability program for the sites
Assisting in site operation on capital management (CAPEX), including base level improvements projects following standardized specifications and policies
Reporting stock level of critical spares to Maintenance Supervisor
An ability to work in a changing work environment focussed on reliability and quality
An ability to travel to other sites on a regular basis
An ability to administer operational training on Work Instructions (WIs)
Confined Space Certificate and First Aid (min L2) will be highly regarded

Accounting Operations Assistant Accountant Resume Examples & Samples

1+ years Accounting /related experience
Self-starter with ability to manage competing projects in time constrained environment
Proficiency in Excel, Power Point and Access
Proven analytical and problem solving capabilities
Ability to work effectively within a fast-paced matrix organization
Ability to adapt quickly and maintain flexibility with regard to ad-hoc projects, revisions to areas of responsibility and organizational change
Customer-service focus with heightened sense of urgency

Branch Operations Assistant Resume Examples & Samples

Ensure a high level of client service by
Acting as receptionist as required
Answering branch phones lines and relaying messages
Greeting clients as they arrive
Booking external and internal meetings
Ordering catering as required
Ensuring branch lists are kept current
Manage all banking functions by
Ensuring post date cheques are recorded and processed in a timely manner
Manage all non-trade functions by
Entering all New Issues tickets
Following up on outstanding New Issue tickets and escalating to management as required
Manage all name and address functions by
Completing all non online account management (OAM) functions including address changes and shareholder communication information
Collecting and distributing account documentation from Advisors to Name and Address department in Head Office as required
Managing account closures by ensuring accounts have no cash or security balances
Manage the efficiency of Branch Operations by
Maintaining the branch mail system by ensuring mail is opened in a secure area and is distributed in a timely manner
Ensuring all courier packages are picked up and delivered and are billed appropriately
Maintaining records on all prospectus distribution
Printing and distributing reports in a timely and efficient manner
Ensuring cost effective ordering of branch supplies
Maintaining the Branch House accounts
Contribute to the effective functioning of the branch team by
Building effective working relationships across the team and with various business line and corporate function contacts
Facilitating a culture of open and honest communication
Actively participating and contributing to touch bases and team meetings

Operations Assistant Resume Examples & Samples

Ideally from an Operations background with understanding of swift payment, funds transfer (MT103, MT202) and trade settlement
Proficient knowledge of Excel/Word/Outlook is essential
Knowledge of applications e.g. Flexcube, Euclid, Creation Online, DTCC applications preferable

Operations Assistant Resume Examples & Samples

1) This position will cover the Global Operations and Fund Administration in general, based on good understanding of fund accounting principles and knowledge of global market practice in global operations procedures
2) The objective of this position is to ensure that the NAV calculation is prepared accurately and on a timely basis for global funds
Bachelor’s degree in business field – accounting preferred (Portfolio Manager License is also a plus)
Must be professional, courteous and flexible at all times
Good experience for the Global settlement and Operations procedures
Good knowledge of underlying Fund Accounting Principles
Good understanding for the Master-Feeder Structures and global financial products
Good understanding of direct investment funds
Sound analytical and conceptual skills
Minimum of 3 year fund operation and fund accounting experience gained in a Fund Operations environment - covering equity, fixed income, foreign exchange, derivatives
Minimum of an undergraduate degree level education
Good MS Office skills
Good written and verbal communication in English skills
Review the NAV verification and check the closing price
Operating the Subscription & Redemption via KSD
Reconciliation for assets and liability
Check transactions
Analysis of TER bearing funds
Prepare regulatory filings and internal reports
Cooperate fund establishment, set up work flows, processes and procedures as required

Operations Assistant Resume Examples & Samples

Insures all payables processed promptly. This involves verifying the incoming invoice with the information entered into the system, proper application of units to contracts, and timely settlements
Review invoices for accuracy, including related freight charges. Make all necessary corrections to payables within the assigned discount tables and approval
Extensive customer service responsibilities including resolution of problems and discrepancies as well as building relationships
Reviews all payables in the system and corrects any discrepancies between vendor invoice and established payables voucher on a daily basis
Reviews weekly all payables and receivables needing additional paperwork to complete processing
Responds to routine correspondence in a timely fashion
Help with warehouse/packaging duties if needed
Must keep filing up to date and easily accessible
Assists accounting staff with reconciliations of A/R and A/P accounts
General office and accounting support
Works together with the manager to ensure all service work and documentation are up to date
Accurate data entry
Inform a supervisor or instructor of any safety hazards, environmental issues or system deficiencies in the workplace
Minimum of a 2 year post high school degree required
Strong willingness to learn new things and progress
Basic accounting and bookkeeping knowledge a must; 2+ years experience required
Ability to meet deadlines in a fast paced environment
General office experience
Grain experiences a plus
Multi-tasking work style
Teamwork – work as a member of a team to share ideas and solve problems
Good 10-key data entry skills
Must have good PC skills – Excel spreadsheets, Microsoft office, Word

Branch Operations Assistant Resume Examples & Samples

Responds to inquiries received via telephone, email or client interface
Ensures documentation of transactions are complete and sent for imaging on a timely basis
Manages various company funds for the overall and continuing administrative operation of the branch
Relieves other branch operations staff in other branches
Prepares timely reports such as new case submissions, FCR/NFCR, daily and monthly collections, and other correspondence as needed for the effective and efficient implementation of branch initiatives
Ensures confidentiality of information careful handling of data
College graduate of a 4 year Business Course
Two years or more work related experience gained from an insurance or financial services company

Branch Operations Assistant Resume Examples & Samples

Receives and pre-screens application submitted and does the necessary steps to complete the process
Print and encode all applications received from Virtual Fax
Conducts Know Your Customer checking
Checks Bridger scan for large cases and cases within the threshold of Ps500,000 or US$10,000 and its equivalent
Efficient encoding or storing of client data in CAS
Ensure cases are paid with sufficient premium and all documents are properly documented
Send advice to agent on basic non-medical requirements
Issue new business ZAP applications
Assigns NON-ZAP cases to respective underwriters
All policies for the production month must be completed and issued by the month end
HANDLES INQUIRIES FROM AGENTS AND CUSTOMERS
Communicates underwriting requirements and decisions to agents thru emails and SMS
Prepares communications to clients regarding requirements
Attends to follow ups and inquiries from agents and their secretaries and initiates proper action
Observes the service standards committed by the department in handling related tasks
FRAUD INVESTIGATION & QUALITY ASSURANCE
Verify consistency of signatures on application documents and refer to unit head for further investigation, in necessary
Verify correctness and completeness of submitted documents and requirements
Have discreet approach in dealing with sensitive situations needing confidentiality of information
Determine effectiveness and accuracy of information
Reviews accuracy & completeness of information encoded in the system vs that in the application document and prepares report to team leader for further analysis (done by QA person different from the encoder)
RECEIPT AND MATCHING OF DOCUMENTS
Stamp with date and match all documents received from agency and branches and distributes matched file to respective underwriters
Help the underwriters to search policy file and match
Update requirements received in CAS system
HANDLES REFUND
Reviews cases that are for dropping, advise agents and processes refund of premium deposit
Advises agents of overpayment and process refund when necessaryRequest for Check Preparation of refunds due to dropped/not taken applications, excess payment and whenever there is a request for inter-company transfer of payments
Prepares the letters for the refund and send the same through registered mail
Willing to be assigned in Bataan

Operations Assistant Resume Examples & Samples

Overall office management, organization, and maintenance
Ensuring office, including conference rooms and kitchen area, are clean and orderly
Ensuring adherence to, and appropriate staff awareness of, Japanese health, safety and environment standards and fire prevention and control routines
Owning the process for incoming and outgoing mail
Proactively maintaining all office equipment to ensure everything is running smoothly, and helping set up equipment when needed
Acting as the main contact for building management
Managing vendor relations and addressing issues and concerns with vendors as they arise
Acting as office receptionist welcoming visitors, Two Sigma employees from other locations understanding local culture and customs
Acting as office administrative assistant providing support in areas related
Organizing international/domestic travel for Two Sigma Employees in and out of the Tokyo office, where necessary, to include car hire, flights and accommodation (Japan and overseas) using travel provider
Printing and Binding of presentation materials
Helping IR team update and translate presentation materials
Helping TSJ team report expenses and make accounting entries ( e.g Concur, Tricor)
Relaying communication among internal and external stakeholders
Central point of contact for all superior Landlord queries, issues or concerns, in close conjunction with the Property Manager, and the Head of WPS in NYC

Operations Assistant Manager Resume Examples & Samples

Effective time management, problem solving and communication skills are essential
A High School graduate or equivalent
ADDITIONAL INFORMATION

Operations Assistant Resume Examples & Samples

Be on an innovative and fun team that is revolutionizing the way people go about making the biggest financial decision of their lives
Receive on-going, comprehensive training and become an expert on home loan products and the mortgage process
Work closely with our Service Consultants, Mortgage Consultants and Loan Coordinators to ensure a timely and accurate experience for our clients—from first time home buyers to refinancers—throughout the entire mortgage process
Order and review several necessary online system checks and a variety of mortgage loan documentation
Use state of the art technology to manage your loan pipeline as well as complete your job functions in a productive manner
Provide world-class customer service and respectful, consultative guidance to your clients
Self-directed with a strong desire to learn and be a member of an innovative winning team
Excellent disposition, mindset, communication skills and work ethic
Ability to multi-task with strong attention to detail while meeting deadlines in a fast-paced environment
Strong listening, problem solving skills and out of box thinking
Inherent love of and desire to serve clients and create something unique and fantastic
Commitment to integrity and customer service

Entry Level Operations Assistant Resume Examples & Samples

Entry of orders into proprietary order entry system daily
Assisting our Account Management team with customer billing, invoicing and payment application
Working directly with the ApartmentRatings and SatisFacts sales team to help set up new customer accounts
Assisting customers with establishing new accounts, updating existing accounts, and facilitating account reporting
Maintaining weekly sales reporting for products sold by sales team
Communicate and collaborate with supporting tech team in an effort to correct system bugs and address system improvements

Executive Operations Assistant Resume Examples & Samples

Experience: Minimum two (2) year’s clerical or secretarial experience, preferably in a confidential or executive capacity
Education: Bachelor's Degree
General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; creative and a clear thinker, remaining calm and resolving problems using good judgment. Must reflect a positive attitude at all times. Team player. Ability to communicate at all levels – excellent listening, verbal & written communication skills. Leadership potential is desirable
Technical Skills: Proficiency with Microsoft Office products e.g. Outlook, Word, Excel and Powerpoint. Ability to competently use the internet for research purposes. OPERA Property Management System. TrustYou

Operations Assistant Resume Examples & Samples

Participates in the research, analysis, development, and evaluation of systems, procedures, and models in assigned functional area
Analyzes and defines problems and researches possible solutions that afford maximum probability for profit or effectiveness in relation to cost or risk
Assists in the preparation of models of problems using one or more equations that relate constants and variables, restrictions, alternatives, conflicting objectives, and their numerical parameters
Analyzes and organizes technical data and reports into summaries for management review
Maintains records and prepares reports as required
May utilize complex systems and applications in the problem-solving process
0-2 years of related experience in scientific research and analysis

Operations Assistant Resume Examples & Samples

Receive and screens telephone calls and greeting visitors, resolving routine and some complex inquiries
Process incoming mail, deliveries and packages on a daily basis
Provide administrative and clerical support to Operations Manager and Director of Operations
Assist in maintaining appearance and cleanliness of reception and shared office spaces
Assist in on/off boarding of full time and temporary employees, and interns
Assist with resolution of routine and some complex facilities issues and requests
Manage shared supplies inventory and ordering for Chapter
Facilitating bi-monthly large-volume call drives
Managing Development Department mailing projects
Providing written acknowledgements to donors
Assist resolving issues with shared office equipment (printers, copiers, faxes, etc)
Maintain office files and databases including emergency contact list, organization chart, and staff directories
Maintain a working knowledge of The Leukemia & Lymphoma Society mission and its programs to address them
Perform other related duties within the Operations Department and Development Department as assigned
Excellent word processing and database management – must be very proficient in Microsoft Word, Excel, and Powerpoint
Excellent verbal and written communication
Proficient in business English, spelling, punctuation and grammar
Extreme attention to detail
Sensitive to deadlines
Knowledge of standard business machines and computers
Professional maturity and judgment
Articulate and professional
Good problem solving skills, pro-active, and ability to multi-task

MSP Operations Assistant Resume Examples & Samples

Assist MSP Operations Associate in meeting the needs of all operating groups at the facility
Participate in all operations activities including, but not limited to, various irrigation, scouting and fertigation processes
Supervise Operations Technicians and Field Crew members in Operations activities including, but not limited to, various irrigation, scouting and fertigation processes
Participate in all activities associated with the maintenance and upkeep of research farm equipment, infrastructure, and facilities
Supervise Operations Technicians and Field Crew members in all activities associated with the maintenance and upkeep of research farm equipment, infrastructure, and facilities
Assist in providing support for the ESH and Human Resources programs in both personal settings and in the supervision of Operations technician/field crew
Support and Operate within ISO 9001 approved processes and work instructions
Minimum of a Bachelor’s Degree
Basic understanding of the farming operations environment
Basic understanding of mechanical skills to maintain and operate farm machinery and research equipment
Experience utilizing MS Word and MS Excel
Willingness to expand computer skills as needed
Ability to lead and motivate team members to achieve project goals
Ability to function as a team member
Bachelor’s Degree in Agronomy or a related field
Three or more years of experience in agronomy, agricultural operations, or a similar field
Experience in farm operations such as tillage, planting, fertilization, pest control, and irrigation with regard to research nurseries
Prior experience supervising field crews

Christmas Seasonal Operations Assistant Resume Examples & Samples

To understand the local customer base and how their requirements can be met through the back of house offering
Operate the stock system, completing recalls and supporting stock takes where required, as per instruction from Store Management
Fully understand Health & Safety and Security procedures and raises any issues with Store Management

Operations Assistant Resume Examples & Samples

Must have mechanical aptitude to learn operation of necessary equipment, computer terminal and to perform minor adjustments
2+ years of manufacturing experience operating a variety of machines
Knowledge of inventory control principles
Ability to operate a forklift/OSHA certification

Operations Assistant Resume Examples & Samples

Receptionist coverage on occasion
Other ad hoc duties as requested by manager to assist with the operations team efforts (ie: large deliveries, etc)
Education or significant experience in a purchasing role is ideal
Excellent prioritization and time management skills
Strong organization and documentation skills
Autonomous team player
Innovator (challenge the status quo and drive change)
Experienced negotiator
Punctual, reliable and flawless follow-up

Operations Assistant Resume Examples & Samples

Initiate customer correspondence on completion of request
Ensure that clients are not negatively impacted by service delays
0-3 years experience in banking operation, Operational process management
Should have good communication skills
Demonstrated strengths across Risk/Controls and Client Excellence

Remote Operations Assistant Resume Examples & Samples

Help maintain event personnel lists, ensuring the accuracy of work start and end dates; coordinate with crewing department to ensure that personnel are hired properly
Oversee and carry out office functions while at remote work sites
Update financial tracking documents on the I Drive. Interface with the Program Finance Department to keep them apprised of location expenses and budgetary information pertinent to remote events
Evaluate freelance candidates for entry-level support positions for remotes
Acquire and maintain a thorough understanding of technical equipment and systems
Must be willing to take calls after hours, on nights and weekends
Typically, incumbent has at least one (1) year of related technical/operations and/or practical experience in Remote Broadcasting
Must have strong interpersonal skills, including voice and email communication
Has computer experience, with proficiency in Windows-based PC applications. Heavy use of Microsoft Excel

100

Florida Operations Assistant Resume Examples & Samples

Assist in fulfilling and recording all donation requests
Help coordinate special events and programs such as the Pirates Charities Spring Training Golf Classic, Pirate Fest, Pirates Pep Rally, 5K Home Run, 50/50 Raffle, Reading Scores Program, and Fields for Kids
Represent the Pirates at local networking and promotional events and assist with scheduling mascot and player appearances including soliciting player commitments for appearances
Database management of promotional and autographed items
Assist with client services
Update internal and public calendars of community appearances and promotional events
Develop flyers and other marketing materials
Assist in shooting and editing video footage and still photography in support of marketing efforts
Maintain photography archives both digitally and on hard disk
Monitor traditional and social media initiatives
Assist in the writing of press releases
Assist in website management and creation of web graphics for various promotions and ticket packages
Assist with any other duties as assigned by Florida Operations staff
Pull tarp when necessary
Proficiency in Microsoft Office Suite
Driver’s license

101

Florida Operations Assistant Resume Examples & Samples

Develop and execute theme nights, from operations to sales
Maintain and monitor daily sponsorship proofs
Maintain sales collateral bins and binders
Execute on all sales programs and promotions
Assist with the management of season ticket member and club programs
Support sales staff with admin projects including but not limited to, group ticket order filing, collecting newspaper/print articles, and keeping track of invoices, contracts, and copies of checks
Answer and handle inbound phone calls
Call prospects to recruit support, activities, and donations for various events
Create promotional flyers, website graphics, and other graphic design projects
Manage Kids Club and Baseball Camp programs
Experience with a graphic design program such as InDesign, Publisher, or a similar program

102

Operations Assistant Mths FTC Resume Examples & Samples

Act as Common and Specialised depository for both Euroclear and Clearstream
Act as Issuing and Paying Agent on behalf of Issuers for Bonds, MTNs and ECP
Act as Security and Cash Custodian on structured finance and Agency and Trust related deals, primarily repackaged debt and Escrow Project Finance
Vault safekeeping
Provide Euroclear and Clearstream with timely pre-advice notification of funds in line with agreed deadlines and advise them of any pending pre-advices / outstanding rate fixes
Provide the respective Principle Paying Agent’s with timely and accurate interest / principal claim advices, along with any necessary liaison to ensure value date payments are made
Processing of Tax certifications and Certificates of Beneficial Ownerships
Review and reconcile any data discrepancies with Euroclear and Clearstream in advance of upcoming scheduled payments
Provide Euroclear and Clearstream with timely feedback on a daily basis for all data discrepancies
Complete regular review of the Department swift queue and insure that the swifts are distributed to the entire Department in a timely manner
Perform detailed analysis of all unnecessary swift with a goal of reduction
Ensure completion of all daily processes/deliverables across the team
Participate in any root cause analysis on a daily basis
Ideally from an Operations background with sound understanding of securities
Good understanding of general MS software packages (Excel, Word, and Outlook)
Knowledge of Euroclear and Clearstream would be advantageous
Knowledge of Product type / structures would be advantageous
Initiative is essential
Strong organisational skills and an ability to work accurately under pressure
Ability to work within a team dealing with high volumes
Ability to work under pressure and meet strict deadlines
Good team player with excellent interpersonal and communication skills
Strong attention to detail and high quality focus
Ideally educated to degree standard

103

Operations, Assistant Manager / Manager Resume Examples & Samples

Responsible for the measurement and effectiveness of all internal and external processes. Provides timely, accurate and complete reports on the operating condition of the company
Collaborate with the management team to develop and implement plans for the operational infrastructure of systems, and processes to accommodate the rapid growth objectives of our organization
Build and implement project plans with Service Lines team to review pricing and fee schedules to ensure TMF Group remains appropriately and competitively priced in line with Group guidelines and parameters
Provide on-going support to the Service Lines in developing and implementing plans that support department to optimize its operations, driven change and improvements for overall business improvement initiatives
Continually identify and act, in collaboration with the Service Lines on new ways to improve efficiency of client administration work in order to increase profitability of TMF business and ensure Clients Service Level Agreements are being met and maintained
Take a hands-on approach to manage project tasks, ensuring deliverables are completed in a timely manner
Manage project governance and involve stakeholders in the decision-making process
Designs and generates tracking/ monitoring tools
Works closely with IT management, internal stakeholders to ensure proper development and implementation of program and system specifications in relations to Operations Improvement
Performs all other related and compatible duties as assigned

104

Regional Operations Assistant Resume Examples & Samples

3 – 5 years of experience working in a similar role
An ability to work in a changing work environment focussed on reliability and quality (including working outdoors)
An ability to travel to other sites
Willingness to work flexible hours when needed to meet customer requirements
If you have the skills and experience, and a genuine desire to join a stable, supportive and inclusive team, then don’t delay - submit your application via the “APPLY” button now

105

Florida Operations Assistant Resume Examples & Samples

Process and print season, group, and single game ticket orders utilizing the ProVenue ticket system
Fill in as an additional window ticket seller or will call worker
Assist in the oversight of ticket scanners and access control system
Stock and inventory team store
Set up stadium for games and other events
Assist with scheduling, oversight, and coordinating game day employees and ticket office staff
Process online merchandise orders
Ensure all areas of the stadium are cleaned, maintained, and in order before each game or other event
Assist in the creation of yearly, monthly and daily stadium project lists
Assist in the budgeting process for McKechnie Field Operations
Order supplies and materials for maintenance programs within budget guidelines; receive and maintain supplies
Assist with other duties as assigned by Florida Operations staff
Perform Mascot responsibilities when needed

106

Technical Operations Assistant, ATL Tech Ops Resume Examples & Samples

Understanding of current news events is a must, curiosity about world events required, must have a basic understanding of news production and desire to work in a news production environment, must be able to work independently as well as in a team in a fast paced deadline driven environment, must demonstrate initiative and take responsibility for developing your own career, individuals must be highly organized and have strong leadership abilities
One to two years of basic TV studio production experience
Prior work experience equaling one to two years which can be obtained through television stations, or relatable field
College work experience and internships can satisfy this requirement

107

HEA Med Live Operations Assistant Resume Examples & Samples

Faculty Schedule entry into Access, KBS, Goldmine, and other relevant systems
Proofreading of schedules to assure accuracy and consistency across databases
Entry of faculty teaching hours and generation of invoices for Independent Contractors and Time Card entries for Part Time workers

108

Operations Assistant Resume Examples & Samples

Provide administrative and project support, conducting research as needed
Maintain calendars and coordinate meetings, ensuring facilities are booked and necessary documents are prepared
Answering phones, providing information and forwarding relevant calls, updating recorded messages for New Amsterdam main theatre and emergency lines
Assist Senior Theatre Manager, Guest Relations Manager, and Operations Manager as needed
Working with New Am management team in the planning and administration of theatre guest service programs, rentals, tours and special events, acting as day-of coordinator
Maintaining relationships with Disney corporate offices, 42nd Street Development Corporation, NYPD, Mayor’s Office of Film &Television and other relevant organizations
Greet all visitors attending New York meetings in a department highly dependent on presentation and seamless hosting
General duties: typing, filing, copying, faxing, ordering supplies, coordinating travel, expense reports, processing POs
Significant experience working in a fast-paced theatrical production office
Excellent verbal and interpersonal skills with an emphasis on Guest Services
Ability to set priorities and manage deadlines
Superior organizational, written and communication skills
Strong PC skills (Excel, PowerPoint, Word, Access and Outlook)
Passion for theater a must

109

Seasonal Operations Assistant Resume Examples & Samples

A brand to fall in love with
Exciting
Fast paced
First class customer service

110

Operations Assistant Resume Examples & Samples

Supports Provider Contracting by the following: Responsible for accurate messaging, including requests by providers to join KP network. Responsible for maintenance of departmental email inbox. Continuity of Care & Practitioner Approval Letters -monthly printing & mailing of letters to practitioners. Triage & support for CRMs (Issue tracking system where issues are routed to our department for resolution). Contact & educate provider offices regarding the use of appropriate participating laboratory vendors. Handle travel arrangements for Executive Dir, & other departmental employees as necessary. Responsible for calling providers w/ whom one-time agreements are in negotiation as follow up. Delivery & retrieval of documents for signature by Executives (contractual & correspondence). Responsible for the overall maintenance & security of all files & filing systems, both hard copy & electronic, on & off-site. Completes paperwork to send assistant surgeon claims to Accts Payable, including research into contracted rates for assistant surgeons
Support Quality Resource Mgmt Leadership & QRM Physician Program Dir by the following: Obtains Hospital Discharge Summaries & sends to medical records to be filed in member’s electronic medical record. Maintain Transplant Log/files & obtains the check for transplant members. Obtain the biweekly census list; export the list to a spreadsheet for the MD to MD calls. Forward updated review criteria via email to the QRM MD's as received. Request payment for MCMC bills. Compile & maintain the QRM staff database. Obtain telephone numbers as needed for MD to MD calls regarding hospitalized members
Proactive Office Responsibilities for both Provider Contracting & QRM. Copying/filing, correspondence mailings & ordering of supplies. Responsible for logistics that ensure successful meeting Mgmt, including conference room booking, agendas, set up, minutes, break down & any follow up. Furnishes technical expertise for meeting set up using LCD projector, laptop computers & teleconference calls. Ensure accuracy of invoices, travel vouchers & other financial paperwork in a timely. Handle special mass mailings & projects. Responsible for in-bound & out-bound communications including phone, mail & fax. Obtain hard copy faxes on multiple fax machines & to deliver them as appropriate & scanned documents as necessary. Produces original spreadsheets, presentations & letters as requested. Responsible for coordinating the upkeep & maintenance of departmental machines (copier/printer). Ensures new employees to departments have phone, computer & space access & completes necessary paperwork for new & terminated employees
Performs related miscellaneous duties as required by the position & as directed by the Dirs of Provider Contracting & QRM
Minimum three (3) years in an admin/project coordinator role
Minimum one (1) year of database experience; proficient in Excel
Health care administrative experience
Customer service aptitude demonstrated through Customer Service Assessment

111

Business Operations Assistant Resume Examples & Samples

7+ years of experience with delivering administrative and executive support
Experience in working with senior-level executives
Experience with Microsoft Office Suite at an advanced level
Knowledge of front office operations
Knowledge of business processes
Ability to multi-task, prioritize competing tasks, and work independently and in a team environment
Experience in the intelligence community

112

Management Intern, Operations Assistant Resume Examples & Samples

Acts as an integral member of the Facility/Operations team at ASU SkySong
Performs tasks related to specific general operations, space assignments and coordination
Assists in student worker training and project management, as assigned
Assists with internal/external client service relationship management, including onboarding of affiliates
Assists in specialized administrative or technical projects in support of ASU SkySong Facility/Operations, including fire safety and first aid training
Analyzes and makes recommendations for the improvement of ASU SkySong operational policies and procedures
Maintains ASU SkySong Facility/Operations databases and directories, as assigned. Areas of duties and responsibilities may include the following
Demonstrated knowledge of management principles and practices
Demonstrated knowledge of program coordination
Experience in organizing resources and establishing priorities
Experience in planning, organization, coordination of activities
Experience in establishing and maintaining effective working relationships
Evidence of effective communication skills, both verbal and written
Experience in the use of personal computer and related software applications

113

Operations Assistant Resume Examples & Samples

Interpreting information from our Service personnel and creating value adding reports for our customers
Generating estimates and turning these into orders after customer acceptance
Process service entries, invoices, warranties and receipt purchase orders as required and follow up on their progress
Produce various reports to track workshop performance, purchase orders, work in progress, job status etc. for both internal and external key stakeholders and customers

114

Loan Operations Assistant Resume Examples & Samples

Minimum 1 year banking operations experience in processing and verification of credit card transactions
Bachelor's degree in Finance or Banking or equivalent
Meticulous and attentive to details
Ability to interact with people at all levels
Exposure to Microsoft applications
Interested Fresh Graduates can apply

115

Operations Assistant Resume Examples & Samples

Order Picking- responsible for collecting customer orders, finding the appropriate products and delivering the order and materials to the appropriate shipping department
Product Labeling- responsible for accurately and skillfully labeling and relabeling materials with a Thermo Fisher label
Other job functions as assigned by the Department Manager or Supervisor or the Operations Manager
Observes all departmental and Quality System procedures and work instructions
Demonstrates technical and procedural proficiency and self-assuredness in applying EH&S standards
Responsible for contributing to audit readiness and for participating in EH&S audits with internal Company groups, regulatory agencies, and customers
Cooperate with all root cause investigations and follow corrective actions and compliance with Company policies and procedures, and all state and federal regulations occurs within department
Proven work record with warehousing, inventory control, order picking and/or shipping operations with 1 to 3 years warehouse experience
Must be able to effectively work independently and as a team
Must be computer literate and have a working knowledge of Microsoft Office programs
This position will require some heavy lifting (up to 50 lbs., heavier weights with assistance). Must be able to work an 8-12 hour shift in a fast paced environment. Must be able to handle chemicals in a safe manner while donning appropriate personal protective equipment
Required to wear ASTM F 2413-05 (or ANSI Z41-1999) safety shoes while working in the warehouse

116

Operations Assistant / Repackager Resume Examples & Samples

Receiving- responsible for accurately receiving incoming material and add it into the AS400 inventory management system
Stocking-responsible for efficiently putting away material so it is available as quickly as possible to be shipped to customers
Order Shipping- responsible for overall order fulfillment including verification of material to be shipped, packaging selection and labeling according to site and DOT/IATA requirements
Material Repackaging- responsible for repackaging products safely as per repackaging specifications
Repack Set-up – responsible for evaluating repacks and making adjustments as needed based on reorder points, backorders and available storage space. Supply chemical packagers with bottles, caps and other supplies needed in the repackaging department. Responsible for picking bulk material from location for use in the repack process. Ensure that the repack supplies (bottles, bags, etc.) are stored in appropriate areas, and that non-hazardous repack materials are removed from the department in a timely manner
Conduct daily warehouse cleaning/organization in line with the 5S philosophy. Ensure aisles are free of obstructions; coordinate with Shipping Manager to ensure supplies are staged in appropriate areas for shippers
Supports Thermo Fisher’s commitment for continuous improvement by documenting process improvement opportunities throughout the Quality System
Follows and abides by all EH&S policies, practices, and procedures in association with department specific responsibilities
Responsible for reporting all near misses, accidents, and dangerous occurrences through the appropriate Company procedures to ensure an investigation is initiated
Support the Company’s commitment for environmental health & safety by applying ISO 14001
Proven work record with warehousing, inventory control, order picking and/or shipping operations with 1 to 3 years warehouse experience preferred
Must be able to document records in English and communicate orally and in writing in English
Excellent communication skills and the ability to work with others
Experience in a chemical warehouse environment
Experience with an I Series (JDE/AS400)

117

Business Operations Assistant Resume Examples & Samples

Strong excel skills (Pivot tables, V-lookup, formulas etc.)
Attention to details and numbers and have an understanding of these
Able to actively follow up on tasks and assignments
Fluent in English and Danish
Experience with SQL Coding

118

Trade Operations Assistant Manager Resume Examples & Samples

Assist the Manager with Management of the Order reconciliation and Trade resolution processes
Assisting the Manager with Ownership of the checking/Matching report of trades and transfers
Assisting the Manager with Ownership of the settlement process– everything unsettled due for settlement
Assisting the Manager with the Review of open purchases and sales
Safe Custody Management
House Account resolution (Corporate Actions and Trade Support errors) – balance, breakdown and resolution
Deal corrections
Management of large deals process
Non-STP execution monitoring – Open orders, limits,
Assisting the Manager with Responsibility for all Trade amendments and corrections
Counterparty risk monitoring
Price/Stock file(attribute) differences (configurable)
Best execution Market abuse Monitoring
Transaction reporting reconciliation to executed trades
Query Management
Stamp/SDRT/ FFT monitoring/processing where required
FX Monitoring
Settlement Instructions ref Priority setting
MI production
Proven global trade Support experience
Possession of Industry Qualifications – IAQ or IMC or proof of “Grandfathering”
Working knowledge of the following asset classes; Equity/Fixed Income/ETF/Investment Trusts
Computer literate with strong Excel, Word and Outlook skills
Self-starter with a dynamic “can do” attitude with a strong desire to make things happen
Strong attention to detail and be able to work effectively during pressure periods prioritising multiple tasks
Strong and effective communicator at all levels
Good team worker sharing knowledge effectively and showing a flexible work approach
Experience of participating in projects and procedural enhancements
Ability to “think on your feet” and develop innovative and effective solutions to problems
Delivers results: Takes ownership for delivery, Effective delegation
Problem Analysis
Initiating and adapting to change: Process improvements
Stakeholder/Customer Management
Significant Transaction Reporting Experience
Influencing and Negotiation
Work experience within an Investment Management environment is desirable

119

Operations Assistant Resume Examples & Samples

Supports and assists in the administration and tracking of the annual Global Talent Acquisition budget including invoice processing and tracking
Performs detailed analysis to ensure that departmental expenses are within finance commitment view
Supports Budget/Vendor Manager and works directly with Corporate Sourcing, Accounts Payable and our vendors to ensure expediency, accuracy and quality of all vendor agreements
Is the primary point person for creating, developing and formatting presentations
Demonstrates commitment to accuracy & quality, while meeting goals and deadlines
Will exercise flexibility, judgment and decision-making and be expected to prioritize and execute in a rapidly changing environment
Performs range of duties supporting several Directors, including but not limited to: calendar management, travel planning, expense processing and meeting coordination

120

Operations Assistant Resume Examples & Samples

Job Title:* Operations Assistant Area Manager
Req ID:* 738687BR
Canada Walmart Division:* Distribution Centre
Province:* Ontario
Store Location:* PDC

121

HIM Operations Assistant Resume Examples & Samples

Completes medical record handling duties, such as chart pick up, retrieval, pulls, and reconciliation
Processes STAT requests for release of PHI information in a timely manner according to HIPAA regulations and HIM policy and procedure
Receives, processes and files health information to ensure completeness, timeliness and accuracy of the medical record
Processes the mailing of informational and educational material to patients prior to their scheduled appointments
Experience with operating a computer and using computer applications is required

122

Junior IT Operations Assistant Resume Examples & Samples

Assists with the planning and preparations for IT meetings and special events
Assists in the management and usage of network and secure workspaces to include the establishment and implementation of standardized processes in accordance with established regulations and best practices
Communicate with all staff levels across multiple programs to gather user requirements as well as develop, implement and convey resolution approaches
Assist with the development and maintenance of document libraries, enterprise lists and other tracking instruments to support operational activities
Initiate, track and assist in the resolution of help desk tickets through the server team(s) for the purposes of analyzing and resolving user issues
Assist with the inventory of office supplies, hardware, software and wireless devices
Perform typical user training, and issue resolution
Must possess a Secret clearance
Preferred candidate should have a minimum of 1-3 years of operational support experience ideally in support of a government agency
Army experience a plus

123

Operations Assistant Resume Examples & Samples

Delivery Notes processing
3 to 5 years of logistics & operations experience
Must poses exceptional Microsoft office skills especially Excel
Ability to design and maintain complex spreadsheets in Microsoft Excel
Excellent data entry and typing skills
Prior experience with SAP is a plus
Requires strong organizational skills and attention to detail as it pertains to data management and record keeping
Ability to work toward meeting deadlines and schedules
Must be comfortable with process work flow charts and work flow diagrams
Ability to perform general administrative duties, including filing
Enthusiastic team player
Must have the ability to prioritize, multi-task and to work in a fast paced environment

124

Technical Operations Assistant, ATL Tech Ops Resume Examples & Samples

Understanding of current news event is a must
Curiosity about world events required
Must have a basic understanding of news production and desire to work in a news production environment,
One to two years of basic TV studio production experience, prior work experience equaling one to two years which can be obtained through television stations, or relatable field

125

Operations Assistant Resume Examples & Samples

Supports the purchase of supplies, services, and consumables in accordance with purchasing and financial guidelines
Provides the verification of proper receipt of materials and proper transactions in the SAP system
Supports Maintenance activities Maintenance time entry, Service PO’s, etc
Supports the Logistics group, and provides coverage for the Logistics Coordinator
Overall site administrative support – arrange appointments, answer phones, collecting and distributing internal and external office information to all site employees
Handle incoming and outgoing mail/correspondence as well as mass mailings and shipping sample requests
Manage documents, contracts and agreements per company policy
Provide customer and visitor support by organizing travel, accommodations and transportation. Also, any other hospitality arrangements i.e., refreshments
Organize and attend regular company meetings, take minutes of meeting and distribute
Plan Company related events, ex: team building, catering, etc
Manage and coordinate building maintenance. Serve as liaison with contractors, vendors and staff
Any and all other duties, as assigned
High School Diploma/GED required with at least 2 years post-secondary/military education (technical area preferred); or three (3) or more years’ experience in the Chemical Industry
Ability to work with and apply mathematical concepts such as fractions, decimals, and percentages and to apply the results to plant operations. Must be able to work with metric system measurements and conversions
Ability to solve practical and operational problems in the plant environment is crucial
Ability to interpret and accurately implement a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to work with Computers is required
This job requires capability to work in a chemical manufacturing setting with rotating, stationary, ability to climb multiple levels, work in/outdoors, various noise environments, and lift up to 25 lbs. The employee must possess the knowledge necessary to work safely
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
The job may require some occasional travel for training and meetings

126

Outside Operations Assistant Manager Resume Examples & Samples

In a courteous and friendly manner provide carts and range balls for Guests while keeping all work areas clean,orderly and safe
Greet Guests in a friendly and courteous manner while projecting a professional image
Remove golf bag from car and transport them to the bag racks
Communicate in a clear, pleasant and professional manner miscellaneous information that will assist the Member/Guest in playing the course. An example would be that yardage markers on sprinkler heads are measured to the middle of the green
Deliver carts from the cart barn(s) to the daily staging area. Provide golf cars that are clean, safe, and properly prepared with a towel, full sand bottle, pencil, scorecard, and tees
Perform periodic cart maintenance and special repair
Update cart service records
Assist Members and Guest as they depart from the facility. Be certain all golf clubs are cleaned
Work with Golf Shop Staff to ensure that all club rules including dress code and beverage policies are followed by the Members and Guests

127

Product Ripening Operations Assistant Resume Examples & Samples

Ripen and maintain bananas (and other Del Monte fruit products) according to Standard Operating Procedures (SOPs)
Perform quality inspections of bananas upon arrival
Ensure product and location documentation is maintained daily; to include inspection logs, inventory control logs, ripening room logs and warehouse supply logs
Review and reconcile product inventories, monitor stock and rotation of product
Communicate with supervisor on issues related to inventory and product quality; assist with decisions on product disposition
Review current and potential product issues with Del Monte Quality Assurance and Sales team
Work with location warehouse personnel including, customer Quality Assurance department, lift truck drivers, warehouse assistants and foremen to achieve program goals
Execute and complete work assignments, with minimum supervision and errors
Enter data, run reports and assist Supervisor as needed
Make recommendations on improving job skills and knowledge
High School Diploma, or equivalent, from an accredited institution
Must have at least 1 to 2 years prior experience in banana ripening and/or produce warehouse operations, with product ripening activities or similar
Knowledge of Microsoft Office programs (i.e. Excel, Word, and Outlook)
Good math and communication (i.e. written and verbal) skills
Knowledge of fresh produce transportation, retail produce handling and merchandising, and post harvest handling of fresh produce

128

Operations Assistant Manager Resume Examples & Samples

Makes critical decisions for the modifications of action plans
Responsible for all personnel functions including hiring, assignment and direction of work, development and training, disciplinary actions and termination and the maintenance of all personnel records
Directs the training activities of production employees through the Training Coordinator
Partners with the center manager in budget preparation and oversees facility to achieve production targets and quality goals at the agreed-upon cost structure
Review and approve employee schedules to accommodate donor cycles
Actively delegates, monitors and holds responsible the operations supervisors for their performance
Directs and supervises employees
Determine the adequacy and adjust inventory levels of all goods and supplies necessary of the operation of the donor center. Compile and submit orders to vendors to meet determined inventory levels
Responsible for freezer management, including overseeing plasma shipments and equipment failures. Required to answer all freezer alarms and deal with them appropriately. Construct and submit timely and accurate reports on a daily/weekly/monthly or as required basis
Develop and implement active donor recruitment advertising campaigns to improve production levels
Direct key personnel in donor selection, plasma collection and all manufacturing records to maintain the highest production standards in accordance with state and federal regulations, U.S. Food and Drug Administration (FDA)-approved Standard Operating Procedures, Occupational Safety and Health Administration (OSHA), Clinical Laboratory Improvement Amendments (CLIA), and Current Good Builds rapport with donors to ensure overall customer satisfaction with the center to support long-term donation
Keep Center Manager informed of any irregularities within the center and provide action plans to improve and correct center deficiencies
Minimize center liability through constant risk management review. Investigates all unsafe situations and situations/complaints
Develops and implements required corrective actions
Directs and monitors the performance of outside vendors
Review and monitor special projects for accuracy and timely completion. Works with the Center Manager in implementing the donor center's mission into the community

129

Operations Assistant Manager Resume Examples & Samples

Typically requires 2 years of related experience in clinical or general business experience
Experience in a medical and/or cGMP regulated environment preferred
Experience with plasma or whole blood is a plus!

130

Operations Assistant Manager Resume Examples & Samples

Ensure all Team
Proven record for
Successfully
Capable of
Ability
Can
Excellent
Highly
High
College
Situational

131

EOD Group Plans & Operations Assistant Resume Examples & Samples

Provide direct assistance to the 71ST OD GP (EOD) S3 regarding Current and Future Operational and Training strategies
Plan and coordinate the 71ST OD GP (EOD) S3 Combat Training Center (CTC) rotations for the National Training Center (NTC) at Fort Irwin, CA, and the Joint Readiness Training Center (JRTC) Fort Polk , LA
Coordinate weekly with the 20TH CBRNE Command to discuss Training and Exercise (TREX) talking points such as, problem solving solutions, incorporate changes to assigned rotations, force alignment concepts, requirements, objectives, and concepts for CTC rotations
Provide daily operational support to include future operations (FUOPS), Orders publishing (OPORDs/FRAOs), tracking orders and suspense’s from higher and installation commands, and current operations (CUOPS) as needed
Responsible for reviewing and developing policies, procedures, concepts, and plans (CONOPS, OPLANs) related to EOD operations at the strategic and operational levels to support the Groups training objectives and operational mission set
Responsible for writing Operational Orders (OPORDs), Fragmentation orders (FRAGOs) / and Tasks (As Needed)
Develop and maintain the Road To War Calendar ensuring the 71ST OD GP (EOD) S3 meets all FORSCOM and 20TH CBRNE Command training events and guidance
Ensures the Group Commander’s training and readiness objectives are captured in subordinate unit training plans and calendars
Assist in exercise planning and coordination of Master Event Sequence List (MESL)’s, coordination of white cell support with all 20TH CBRNE Command elements, and other government agencies for exercise participation. This includes Joint manning Documents (JMD’s), Exercise Support Manning Documents (ESMD’s), and Annex’s required by 20TH CBRNE Command and supported Divisions for culminating training exercises (CTE’s) and unified (UE Series) and full spectrum training events (BWFX)
Responsible for managing the 71ST OD GP (EOD) Explosive Ordnance Disposal Information Management System NIPR/SIPR EOD reporting program

132

Operations Assistant Resume Examples & Samples

Serve as liaison between customers and the bank for the handling of financial transactions such as loans, Time Deposits, FX deals in accordance with the bank’s procedure
Respond to customer’s inquiries in professional manner
Preparations of the required documents to open or close accounts and the required forms for systems registration closely co-working with CDD staff members
Conduct internal control related administrative job such as, but not limited to, Activity Review, Tax Form validation, maintenance of customer information, etc. on timely manner
Outgoing e-mail review (cross check)
Bachelor’s degree in Finance or Accounting or related business administration
Experience in Commercial Banking Industry strongly preferred
Bilingual in Japanese/English, ie: e-mail in Japanese and English for customer
Time management skill

133

ETD & OTC Clearing Control & Reconciliations & Open Collateral Operations Assistant VP Resume Examples & Samples

Manage daily reconciliation of trades, positions, margins and cash versus the exchanges and carry brokers
Support daily margining and settlements with exchanges, carry broker and the firm’s clients
Perform daily reconciliation of our firm’s sub-ledger, GMI to the firm’s general ledger and monthly proofing of GL balances
Monitoring of margins and positions limits including escalation of any breaches
Manage exchange and regulatory reporting. Daily/weekly/monthly management and control reporting
Closely liaise with internal teams as well as exchange and clearing brokers to promptly resolve any trade breaks or exceptions
Oversee and monitor the work of direct reports who will be responsible for executing tasks to support the Tampa Futures, Clearing and Open Collateral operations team
Exercise discretionary authority in supervising and monitoring the team’s performance in the execution of their professional duties
Ensure that the professionals adhere to strict internal and external standards in the performance of their professional duties
Exchange Traded Derivatives (ETD) knowledge preferred
Prior experience in a similar role
Self-motivated individual. Take initiative to continually improve Operations process and controls
Good numeric skills

134

Global Operations Assistant Resume Examples & Samples

Build and maintain effective relationships with Global IM team to ensure the effective delivery of Global Operations
Responsible for managing new and ending assignment requests in My Mobility system in line with agreed Service Level Agreements (SLAs)
Running cost estimates or scenario cost projections for new or extended assignment authorisations in My Mobility. Working with IM Policy team where required to ensure these requests are processed appropriately
Producing regular and ad hoc reports. This may include weekly activity reports to the IM leadership and global team leads, validation reports to Reward and other stakeholders in relation to assignment allowance update processes or any other ad-hoc reports in support of Projects & Processes activities
Manage updates to the global allocations matrix ensuring that Authorizations are appropriately routed to the correct home and host Advisors
Manage emails received through central IM mailboxes: Global IM Operations, BPExpat and International Mobility ensuring responses are provided or emails are routed to an appropriate responder
Manage the distribution of bonus amounts received via the daily SAP bonus report to the appropriate Advisor for payroll
Manage the shared drive folder structure for the UK ensuring folders are maintained appropriately within agreed usage guidelines
Work with UK Centre Services Team to ensure appropriate monthly training schedule is maintained. Arrange logistics of training rooms and meeting invites
Ensure that global operations processes are fully documented and regularly reviewed to ensure accuracy. Manage updates and communication of process changes to the global IM team
Responsible for managing the annual IM Learning Offer calendar. This may involve activity such as ensuring presenters are arranged, invites are sent, rooms booked and attendance lists maintained
Managing of tenancy lease documents for assignees into the UK
Responsible for preparing annual partner assistance and monthly vacation travel upload in My Mobility for all eligible assignees
Responsible for preparing and requesting vacation travel flight costs from CWT, and collation of global flight values
Support the Senior P&P Advisor with logistical activities and other activities relating to the Projects & Process team
High level of proficiency in using MS Excel – lookups, basic formula, pivot tables, etc
Good working knowledge of MS Word and PowerPoint
Good relationship management skills and experience of working with client stakeholders
Strong communication skills – both written, oral
Proven experience in administering HR data
High level of organisation and a structured approach to work
Ability to work independently and show the level of motivation required to work proactively
Ability to work within agreed SLAs

135

Operations Assistant Resume Examples & Samples

Understands and is responsible for full compliance and following of all Quality, GMP’s, AIB and Micro [C&S Guidelines], EOHS, and safety standards and guidelines
Assist with startup, changeovers, and line shut down of automated and manual equipment throughout the production facility
Responsible for managing Dump back/Regrind/Reblend product movement
Supports packaging lines with staging of resources needed based on the production schedule including hand stacking of all bag sizes
Responsible to support line operations during lunches, breaks and coverage for open positions
Responsible for finished goods preparation and inspection; including top cap placement, inspection check list, legible date codes, and quality of bag seals
Performs Housekeeping activities as per master sanitation schedule, and conducts/participates in area housekeeping assessments as required to meet all GMP’s, FDA and AIB requirements
Production line waste removal and disposal according to Standard Operating Procedures
Responsible for cleaning and sanitization of equipment throughout the production areas during operation. Trained in LOTO, chemical handling, PPE, etc
Attends the Shift Transition Meeting to understand current shift production schedule
Contribution of additional work hours when needed to meet business demands
A minimum of 1 year of previous manufacturing experience
Must be able to work any shift schedule, including nights and weekends
Ability to bend, climb, crawl, and work in confined spaces, and work in hazardous condition spaces for up to twelve hours per day
Ability to push totes containing product up to 750 Ibs
Ability to work in extreme weather conditions with temperature ranges from cold to hot and humid
Ability to lift up to 50 lbs, repeatedly
Use a stand-up or sit-down forklift, intermittently for up to twelve hours per day
Walk unlimited distances each day
Frequently walk up and down multiple levels of steps, multiple times a day, up to 8.5 levels - carrying tool bag, materials, or other supplies that weigh 25 lbs on average
Climb ladders or ledges, with tie-off equipment when required
Frequently bend at waist 90 degrees and flex at knees 120 degrees
Wear required personal protective equipment, including hearing, eye, foot and dust protection
Perceive visual and audible alarms and radio while wearing hearing protection
Receive and transmit information in person and by radio communications
Technical college/vocational school certificate or Associates degree in Manufacturing – related area preferred
Ability to use hazardous materials
Food safety experience including cleaning and sanitation of equipment

136

Operations Assistant Resume Examples & Samples

Assists with startup, changeovers, and line shut down of automated and manual equipment throughout the production facility
Performs Housekeeping activities as per master sanitation schedule, and conducts/participates in area housekeeping assessments as required to meet all GMP’s, FDA, regulatory and Corporate requirements
Assists with finished goods preparation and inspection; including top cap placement, inspection check list, legible date codes, quality of bag seals, and packaging inventory/put away
Removes and disposes of Production line waste according to Standard Operating Procedures
Cleans and sanitizes equipment throughout the production areas during operation
Performs basic quality checks
Manages Dump back/Regrind/Reblend product movement
Monitors and supports line operation during lunches, breaks or as needed
Understands and complies with Hill’s policies, safety standards, Good Manufacturing Practices (GMPs) and Food Safety. Identifies and reports Food Safety issues to management
2+ years of manufacturing experience
Problem assessment, problem solving and basic math skills
Basic computer skills in MS Word and Excel
Basic understanding of mathematical calculations, weights and measurements
Technical College/Vocational school certificate or an Associate’s Degree in related areas of manufacturing
Food safety experience and/or Fork Lift experience
Complete understanding and adherence to all Quality, GMP’s, AIB and Micro [C&S Guidelines], EOHS, and safety standards and guidelines
The ability to contribute additional work hours when needed to meet business demands. Must be able to work any shift schedule, including nights and on occasion weekends
Ability to effectively communicate with other technicians, maintenance technicians, quality technicians, and member of management
Responsible for role modeling the CP Values and the Principles of Managing with Respect
Ability to clearly and effectively express ideas
Able to work in a standard manufacturing environment

137

Operations Assistant Resume Examples & Samples

Strong secretarial skills
Knowledge of relevant computer applications (Excel is must)
Proficient in data entry
Basic knowledge of business administration
1-2 years clerical experience

138

Operations Assistant Resume Examples & Samples

Provide assistance in vessel schedule and dispatching
Monitor the maritime traffic on a daily basis
Monitor the continuous satisfaction of customers and clients
Administrative support for invoicing and finances reporting to the head office on a weekly basis
Support the branch manager in creating business cases, including writing memos and reviewing financial models
Assist the Branch Manager in all commercial related activities; i.e. Customer events, commercial meetings, team meetings etc
Provide recommendations and feedback to management regarding operational policies and procedures
Support the Branch Manager in establishing strong and commercially viable relationships with shipping lines, maritime agents, and others
University-level degree preferred (Business Administration, Sales administration, Shipping, Logistics or related experience may be accounted for equivalent)
Minimum of 3 years of experience in operations, sales administration or related field
Existing experience in the maritime industry is an asset but not essential
Written and oral fluency in both French and English required
Strong and creative MS Office Suite skills
Team player with a positive mindset
An independent competitive drive to get things done
Analytical and process improvements abilities
Excellent business communication skills (oral and written) for both external and internal audiences
Ability to work in a global business environment with a strong sense of cultural diversity

139

Executive Operations Assistant Resume Examples & Samples

Software development methodologies (Waterfall, Agile, Scrum, Lean, Kanban, ITIL, etc.)
Automated information system products, principles, techniques, and procedures of managing complex technical projects including analysis, design, modification, and implementation
Knowledge of IT concepts and terminology
IT Management methods
Research methods and reporting techniques used in administration studies
IT tools, software, processes, and procedures
Identify and analyze problems and formulate resolution and make realistic recommendations
Direct, manage and coordinate small teams based projects with quick response requirements
Recommend changes to correct operational deficiencies to improve customer service
Evaluate program performance, manage resources, and prepare reports
Self-motivate and take initiative resolve conflict and negotiate positive resolutions
Foster strong interpersonal working relationships
Document projects in a clear and concise manner to be understood by both technical and non-technical users
Perform independent research
Effectively communicate both in written and oral form
Work independently with little or no supervision
Interact with all levels of leadership, vendors, and customers; both internally and externally
Function at a high level with in a diverse team environment
Meet strict deadlines for required deliverables
Analyze comprehensive, In-depth business processes
Prioritize work flows ad effectively ensure project are complete on time and within budget

140

Operations Assistant Resume Examples & Samples

Math aptitude
PC literacy with strong data entry skills
Production scheduling in a warehouse environment preferred

141

Operations Assistant Resume Examples & Samples

Provides administrative support to plant manager, staff and HR
Works with temp agencies as necessary/required to ensure coverage/ops requirements
Coordinates plant employee functions - meetings, training, schedules, events, etc
Maintains month end reporting data and attendance reports

142

Data Analyst / Operations Assistant Resume Examples & Samples

The Ops Admin will be responsible to receive new orders from client and submit them through our online ordering portal and our internal Systems
Responsible to onboard new clients in our internal systems and create their user IDs and passwords
Add all new clients to the Client Pricing List with the correct information
Ensure that the Order Form and / or Client proposal are received correctly from the Sales team and uploaded into the systems
Will help with printing, binding, and mailing reports to clients when required
Any other administrative task that the department requires
In addition, this person will spend around 20% of his/her time as a data analyst
The job responsibilities will be to seek information pertaining to individuals and organizations within the Latin American Region thru the use of Internet
Once found, pertaining information is compiled into databases
Looks for new sources on a weekly basis and has full knowledge and grasp of sources including limitations
Perform targeted daily compilations independently and minimal supervision on daily tasks
Performs proactively by suggesting or implementing ideas that would maximize work efficiency
Required languages (both written & spoken): English and Spanish (Portuguese a plus)
Advance knowledge of Microsoft Excel and intermediate level of other Microsoft applications
Paying attention to detail and delivering activities on time
Strong communication, questioning and listening skills
Displaying good analytical and negotiation skills
Able to work effectively independently as well as in a team environment
Managing multiple tasks and activities simultaneously

143

Operations Assistant, Immingham, UK Resume Examples & Samples

Use best available information to seek towage agreements with customers for towage services to maximise revenue
Deal with requests for coastal, work, salvages or special services as they arise ensuring that all relevant parties are informed as promptly and accurately as possible
Participate in an agreed rota system to provide 24 hour coverage for towage operations and emergency service
Liaise with crew to maintain operational rotas, and ensure compliance with relevant working time legislation
Arrange holiday and sickness cover and keep accurate records of both holiday and sick leave, entering relevant information on to HR database
Input of crew payroll for the local operation to ensure crews are paid in accordance with agreed pay scales and local agreement
Regularly process operational invoice information which has been entered into sales database in order to keep an accurate record of work performed, and to facilitate efficient production of sales invoices
Act as first point of contact to crews for stores. Manage stores, ordering and delivery
Manage PPE – including distributions and ensuring supplies are retained in stores
Assist with all general administration tasks and undertake such other duties as may be required from time to time to ensure the operational efficiency of the business
5 GCSE’s at grade C or above including Maths and English or equivalent
Knowledge and experience within the Marine Industry preferred
Experience in an administrational / operational role preferred
Strong relationship building/customer service skills
Ability to prioritise and plan work taking into account a number of difference potential scenarios
Ability to work under pressure to tight deadlines against changing requirements
Works well with minimum supervision

144

Operations Assistant Resume Examples & Samples

Proficiency with Microsoft Office Software
Customer Service experience
Takes initiative and has accountability for own work. Ability to prioritize and perform multiple tasks simultaneously
Effective listening, written and verbal communication skills

145

Operations Assistant Resume Examples & Samples

Set-up and order out files as required
Secure telephone verifications of employment, flood certifications and insurance information
Assist with accounting and bill paying for the unit to ensure that all bills and charges are paid in a timely manner and debited to the correct business unit and GL account
Assist in contacting outside sources for both pre- and post-funding information and documentation
Compile all information with the use of the loan processing software
Maintain a working relationship with and between staff to promote effective communication between all parties
Understand and maintain an awareness of various company products and communicate same to customers or refer to proper department
Minimum one year advanced clerical work experience, preferably in a lending environment - level I
Minimum two years advanced clerical work experience, preferably in a retail lending environment - level II
Exposure to FHA/VA and Conventional loan processing preferred - levels I and II
Strong desire to provide excellent customer service
Accurate in completing responsibilities with strong attention to detail and organizational skills
Must be a self-starter, dependable and work well under pressure
Must possess good judgment, ability to accept responsibility and handle confidential information
Excellent communication skills -- phone, personal contact and written
Ability to work under extreme pressure due to volume
Regular and punctual attendance required. Ability and willingness to work overtime as needed

146

Operations Assistant Resume Examples & Samples

Minimum one year experience in retail mortgage origination environment required. Two years preferred and a minimum two years advanced clerical work required; preferably in a mortgage lending environment – level III
Exposure to FHA/VA and Conventional loan processing preferred- level II
Exposure and understanding of differences between FHA, VA, USDA, Bond, and Conventional loan processing is preferred – level III
Must have a good understanding of mortgage loan compliance regulations – level III

147

Metadata Operations Assistant Resume Examples & Samples

Scans or photocopies elements of each book as needed for data purposes, applying necessary quality control measures
Modifies bibliographic records as requested based on error/ad-hoc reports
Keys non-mainstream bibliographic data that cannot be maintained by electronic file loads
Escalates quality concerns with data and images to supervisor as appropriate
Assists in the duplication of updates on CDs or DVDs for distribution to data subscribers
2 years of experience maintaining and editing bibliographic data OR copyediting and proofreading

148

Operations Assistant Resume Examples & Samples

Supply/trader side activities which will include, recruiting, onboarding and vetting Local Heroes (local traders), engaging with internal Centrica labour networks like Dyno, PH Jones and direct labour
Customer side activities which will include, providing first line support to customers to manage issues, complaints and queries, arbitrating with traders/Heroes as required to deliver a great service
Providing constant feedback and learning to the Operations and Product leads to ensure that we can continue to iterate and change the product to deliver a great experience for both Customers and Heroes (traders)

149

Zero Hours Operations Assistant Resume Examples & Samples

Help to coordinate ground handling and the efficient use of staff resources and equipment
Ensure that we adhere and comply with all requirements/guidelines set by the airport authority, UK Border Force and Special Branch
Communicate through the operational structure any defects, incidents or occurrences that take place during working hours
On a daily basis, to monitor and control dealing with our cash based customers by ensuring pre-authorisations are carried and full and final payment is taken before departure where necessary
Full and clean driving licence
Have strong customer service skills and be a team player
Ability to work accurately under pressure in an operational environment
Have excellent personal presentation
PC literate
Flexibility in working hours

150

Client Operations Assistant Manager Resume Examples & Samples

Responsible for engaging, training, developing and mentoring, all personnel issues and performance evaluation of subordinates
Responsible for safety/environmental compliance
Accountable for performance of multiple "production" areas on off-shifts
Training and development for Management and Hourly employees
Improve customer/dealer/employee/company satisfaction
4 Year College/University Degree
Previous experience with at least one of the following: material control, purchasing, parts distribution, and/or inventory control
Previous 6 Sigma and CPS Experience
Previous EWM, FL, or other warehouse management system experience
Proven track record of driving results in a positive values based manner
Willingness to relocate
Willingness to work multiple shifts
Excellent leadership and analytical skills
Good human relations skills are needed to develop a cooperative working relationship with others, both inside and outside the department

151

Operations Assistant Resume Examples & Samples

Support deal closing process for all new deals, refinancings, amendments and acquisition financings
Assist with transactional support with counterparties and account officers for commercial lending, debt security and private equity investments for various business units and provide support as needed
Assist Compliance and Operations Manager by responding, resolving and expediting inquiries, discrepancies and special requests from business units and support groups
Manage documentation files for business units, executed documentation review, funds flow accuracy and completeness, closing with attorneys and equity sponsors, and funding activities including post-closing exception monitoring
Assist with maintenance, review and daily administration for each portfolio from initial booking through payoff which includes but not limited to syndicated/agent bank booking and servicing, advances, paydowns, collateral release, stock certificate safekeeping, verification of insurance coverage (keyperson, property and liability), UCC filings, 1099 preparation
Ensure collateral perfection, accurate record keeping, file and deal maintenance
Monitor monthly, quarterly, annual delivery of covenant compliance schedules and customer delivery requirements, pricing adjustments
Liaison to internal and external auditors (FDIC, SBA, PwC), board of directors, loan administration, accounts payable, and law department
Ensure adherence to all pertinent laws and regulations governing BSA/AML, OFAC as well as all bank policy and procedures governing these topics
Bachelor’s or Associate’s Degree in Business/Accounting/Finance preferred
2 or 3 years work related experience in banking/finance preferred
Self-starter that does not require close supervision
Ability to handle competing priorities and work in a deadline oriented environment

152

Administrative Operations Assistant Manager Resume Examples & Samples

This is not inclusive of all duties, just the essential functions of the position. Other duties may be assigned
Process new hire documents for all sales, marketing and administration associates and forward to HR contact timely. Maintain copies for personnel files at sales office and enforce wage and hour policies
Develop and maintain ad hoc working documents. Gather and organize large data bases emphasizing important trends and benchmarks. Analyze and report finding to upper management for essential decision making purposes
Maintain auditable records and complete duties within audit SOP’s in full. Assist managers and auditors during audit times by providing requested information
Manage large amounts of inventory. Strategically purchase more inventory while adhering to vendor agreements and internal budgets
Assist with check in of touring guests, processing of all contract documents, and dispersing of premiums if needed. Communicate, review, validate and approve month end close process including complete quarterly audits
Perform various accounting functions to including coding of invoices, new vendor set up, control summary workbook, sales overhead variance analysis, travel and expense reports, and cash fund(s) reconciliations
Review payroll for accuracy. Notify appropriate departments at the Regional Office or Corporate Office of any discrepancies
Proactive partnering with sales, marketing and regional leaders to continuously analyze, and access the development of current and new procedures. To ensure all processes and regulations are followed
Ensures compliance with all Contract Standards/Business Rules and enforce all requirements of WVO's Standard Operating Procedures, PCI and PII policies
Ability to building trust & sound working relationships
Skilled to drive results effectively
Ability to encourage and facilitate cooperation, teamwork and pride
Ability to effectively recognize and resolve conflicts
Ability to make objective decisions timely and effectively
Skilled to motivate staff to develop necessary job-related skills to improve job performance
Ability to work under high stress and fast paced environment
Ability to overcome difficult customer complaints and objections
Ability to be detail oriented, accurate and thorough
Ability to effectively direct staff and workflow of the department in order to meet deadlines
Flexibility/Adaptability/Managing Multiple Priorities
Possess diagnostic skills and problem solving skills
Possess leadership and supervisory skills
Ability to read and interpret documents such as guidelines, instructions, and manuals
A. Proficient in Central Reservations System, EPNY, SalePoint, and Mainframe(preferable)
B. Must thoroughly understand contract standards and/or business rules
C. Flexible hours (from as early as 6am to as late as 10pm)
D. Flexible schedule (to include nights / weekends / holidays)

153

Adsmart Operations Assistant Resume Examples & Samples

Creating AdSmart campaigns in booking system
Generate target audiences within our segmentation engine system
In-flight campaign management/implementing any amendments
Generating campaign performance reports
Creating and maintaining trackers and analytic spreadsheets to aid with campaign delivery
Monitor contention and other potential delivery issues across the AdSmart platform
Apply correct restrictions to advertisers/products
Manage the Operations team mailbox
Monitor and maintain the enablement of commercial breaks
Completion of new product set up forms
Ensure campaigns are ready to go live for start date
Ensuring invoicing accuracy on campaigns
Troubleshoot any platform issues
Asist in the development of new working practices for the Operations Team
Creating and editing presentations to further educate on Sky AdSmart
Maintaining consistent data between multiple systems (Landmark, SalesForce, Freewheel)
Provide support and assistance to the numerous departments involved with AdSmart
Record and send captures of AdSmart substitutions for clients when necessary
Assist Exec and Manager in day to day duties
Knowledge of Media Sales and industry
Process & detail orientated
Ability to deal with people at all levels of the business and build strong working relationships internally
Prioritisation Skills
Generally computer literate
Good Excel knowledge
Expertise – Knowledge of Landmark, SaleForce.com, Business Objects, as well as good knowledge of AdSmart overall
Knowledge and experience in dealing with broadcast rules and regulations i.e. Ofcom, ASA and Clearcast is advantageous

154

Operations Assistant Resume Examples & Samples

Performs review, correspondence and timely, accurate record set-up and data entry. Supports internal auditing process to ensure data accuracy and integrity
Researches and resolves issues and ensures systems are updated, timely, appropriately and accurately
Responds to requests to update or change information and ensures that all changes are made within operational guidelines and accurately support all other systems related functions
Researches and responds to providers and other internal staff regarding complex inquiries. Develops solutions and communicates outcomes by telephone and in writing
Supports the implementation of new business by ensuring providers are appropriately and accurately loaded in all applicable systems
Records daily activities using electronic and manual systems as directed
Provides consultation and information to area offices regarding the composition of the provider network or specific provider statuses. Forwards provider requests for network inclusion to the area offices for review and approval
Assists representatives with detailed information in order to answer provider questions and returns provider calls, as requested, to communicate resolution and/or appropriate course of action
Performs other duties and special projects as assigned

155

Kids Operations Assistant Manager Resume Examples & Samples

Greets and welcomes parents and children in a warm and friendly manner
Exhibits outstanding customer service by developing positive relationships with members
Ensures PlaySpace/Child Center Team Members provide a safe and friendly environment for the Members
Sets the standard for the Kids Department by providing exceptional customer service and meeting the Members’ needs and expectations
Responds to Member inquiries regarding Life Time programs, products, services, policies, and procedures in a professional and timely manner
Provides a safe, clean, and organized PlaySpace area for members
Connects members to the correct program that fits their area of passion
Markets and promotes Kids programs and activities in the club to increase participation
Supports and articulates the Life Time mission statement
Adheres to company policies and procedures
Ensures cleanliness of the club using all 5 senses
Participates in safety training and safety inspections
Suggests methods of preventing hazards to safety committee
Two years of customer service experience
Two-year experience teaching or working in a children’s program
Two-year experience in day care setting as a lead teacher or two consecutive summers of camp experience with increased responsibility
Two-years of supervisory/management experience
Excellent customer service skills, energetic, enthusiastic, and motivational
Ability to build relationship with members
Ability to resolve concerns in a professional, tactful manner
Ability to acknowledge difficult situations and respond accordingly
Comfortable working with people of all ages
Ability to tolerate loud noises
Firmly but tactfully enforce Life Time policies and procedures
Ability to train, lead staff, and effectively build teams
Ability to operate a personal computer including Microsoft Excel and Word

156

Markets & Operations Assistant Director Resume Examples & Samples

Manage a portfolio of moderate to complex projects. This may involve deploying new technology or processes, and developing continuous improvement initiatives
Create and develop project/program scope and schedules. Plan and assign resources to associated tasks and output as appropriate
Manage resources, communications, and costs of projects/programs
Draw on your understanding of the complex workflow of operations to offer suggestions for improvement
Work with all levels of the organization to help teams overcome challenges. This may include identifying technology improvements and working to establish efficient processes across multiple groups
Understand and implement the project/program measurements needed to drive improvements. This includes carrying out process analysis, monitoring report quality results, and working with operations
Explain difficult issues and work to establish a consensus
Communicate issues and status reports to leaders and/or stakeholders
Allocate resources to meet changing project/program needs
Develop procedures and coordinate activities within the project/program team, including selecting and managing vendors. This may include working directly with internal and external suppliers
Develop and maintain relationships with key stakeholders and leaders in technology and finance
Develop strategies to support key business drivers
Participate in global initiatives
Counsel and supervise other team members
Create and implement timelines for projects, assign tasks, and follow up on their completion. Manage sponsor/customer expectations
Gain an understanding of EY's business, organizational structure, and operations. Use this knowledge to identify opportunities to support the firm's strategy and key initiatives
Apply process and technology enablement knowledge to analyses and problems
Offer recommendations and advice to senior managers on new approaches. Influence final decisions
Manage your own portfolio of work and delegate tasks
Escalate complex issues to project sponsors and/or leaders and make recommendations on how to overcome these
Coach, develop, and direct less experienced team members
Forfeit flexible work arrangements and time during specific times or deadlines
Travel according to business and project needs
Work flexible hours to accommodate multiple time zones as needed
Work overtime as required to meet deadlines
In-depth knowledge and extensive experience of project management practices and tools
Ability to assert ideas and influence others, to gain support and commitment for shared projects
Excellent knowledge of change management principles
Strong cultural awareness, to work in global teams and groups
Aptitude for identifying strategic opportunities, to bring focus to critical strategic issues
Ability to handle multiple demands and competing priorities
Competent at working independently with minimal guidance
Adept at prioritizing deadlines and delegating tasks to others
A minimum of 8-10 years related work experience

157

Operations Assistant Resume Examples & Samples

Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and departments in a timely and accurate manner
Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll
Resolves requests, complaints, and problems or refers appropriately
Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as, individual quality information for mis-picks, mis-slots, and receiving errors – uses APT as necessary
Prepares Etime edits and daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups, terminations, and daily attendance
Logs any disciplines signed off by employees and returned; turns into HR
Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and orders office supplies and printer cartridges as needed
Provides payroll support including, the preparation of associate reviews, attendance reports for review period, scheduling changes in Etime, and enters new employees into time clock
Completes payroll for operations on a bi-weekly basis including entering temporary differentials, eTime coding and ensuring proper hours are paid
Calculates and runs Selector bonus weekly
Continually evaluates current processes and makes adjustments as prudent to save time, and money
Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets
Books travel for warehouse associates and managers as needed using Concur travel system
Administers General Manager corporate credit card
Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box
Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN’s and out of stocks/shorts
Prepares weekly overtime report and Pacific Region metrics
Handles co-op cash proceedings – money orders and distribution to Accounts Payable
Administers SharePoint site for the facility
Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc
Attends manager weekly staff meeting and produces meeting minutes
Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party)
Four or more years of progressive related experience
Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
Basic knowledge of Company operations
Understanding of document formats, spreadsheets, and business communications
Strong interpersonal, verbal, and written communication skills
Well organized and able to handle several projects at the same time while adhering to strict deadlines
Able to work independently, with minimal supervision

158

Operations Assistant Resume Examples & Samples

Assists with emergency/priority situations, including
Education: High School diploma or equivalent (G.E.D.)
Demonstrated good verbal communication skills
Must pass WorkKeys tests, gas odor recognition testing
Successfully complete respirator qualifications to include all hygiene requirements needed to wear a tight fitting respirator
Must successfully complete all assigned training modules, qualifying exams and field clearances after hire
Graduation from a hands-on vocational or technical training program (during or post-high school), in areas such as HVAC, plumbing, automotive (body and/or mechanical). In place of vocational/technical training, at least 6 months of experience in auto repair, HVAC, plumbing, electrical, welding, carpentry, landscaping or other construction field that includes the use of hand tools
Licenses/Certifications: Valid driver’s license, flagging certification, forklift, PPJ-mechanical are required
Shift Work: As Required / Use of Personal Vehicle: As Required
CDL HOLDERS IN THIS POSITION ARE SUBJECT TO TESTING UNDER FEDERAL HIGHWAY REGULATIONS

159

Workplace Operations Assistant Resume Examples & Samples

Perform daily sweeps of all areas in both buildings looking for cleanliness, organization, maintenance issues, and safety hazards
Communicate with janitorial staff as required to address janitorial issues
Manage and update work tickets that are assigned to you in our customer service ticketing system
Respond immediately to urgent request and report problems for escalation as needed
Communicate verbally and in writing with various groups and individuals such as immediate supervisor, co-workers, employees, executives, vendors, suppliers, and contractors
Update and maintain spreadsheets, documents, and calendars as necessary
Troubleshoot issues with equipment and furniture including keyboard trays, adjustable-height desks, drawers, cabinets, etc
Inventory and stock office supplies
Set up workstations for new hires: hang name signs, clean out desks and drawers
Deliver keys and badges to employees as needed
Perform minor furniture maintenance, repairs and reconfigurations
Manage items for donation
Act as back-up receptionist during lunch hours and other times as needed: Answering telephones, greeting visitors, processing incoming/outgoing mail, responding to requests for catering, and contacting employees
Assist with office event execution, including moving furniture and assisting vendors and staff as needed
Perform additional duties as required

160

Operations Assistant Resume Examples & Samples

Post graduate in Port Operations and Ship logistics
Team player , mature , self motivated , able to work under pressure and meet tight timeliness
Pro –active
Agility
Organization agility
Ability to adapt to new situations and work effectively, under pressure, in a changing environment
Time management, Stress management, Cultural differences management
Timely Decision Making, Decisions Quality, Problem Solving, Negotiating, Priority Setting, Customer focus, Ethics and Values, Integrity and Trust, Approachability
Coaching Mindset
2 to 3 years of demurrage experience
Dry bulk operations experience
Same as above

161

Operations Assistant Resume Examples & Samples

To assist Team in all aspects of Supply Chain Management service delivery of the clients under your Team
Be prepared to assume responsibility for assignments as directed by your Team Leader or Member on ad hoc basis
Be part of &/or support all the various systems initiatives and company activities within Damco Logistics
Assist in setting up meeting planning
To ensure that the operation processes of clients’ shipments are performed timely and accurate in compliance and meet SOP requirements
Responsible for working closely within own team, and with other teams to execute Logistics service delivery and ensure reaching and exceeding targets set
Carrying out responsibilities promptly, reliability, efficiently and with due regards to Company’s policy on quality which is measured on assigned key performance indicators (KPIs)
LI-ASIA

162

Operations Assistant / IT Resume Examples & Samples

Assist with the day-to-day operations as part of the ZS Technical Support team
Complete administrative tasks, such as entering requests for hardware repairs, assisting with organizational efforts and asset management
Provide first line of support for PCs, printers and basic phone support
Associate's degree required, Bachelor's degree preferred
Basic understanding of Windows 7 and Microsoft Office
Motivation to learn and build experience supporting Windows laptops and other common technical office equipment
Ability to work methodically and analytically in a problem-solving environment
Strong customer services skills
Eagerness to learn and contribute in a team-oriented environment
Ability and willingness to travel, as necessary

163

Trust Operations Assistant Resume Examples & Samples

Process all mutual fund free receipts/free deliveries in a timely manner
Process all mutual fund buys/sells either through the STN trading platform or directly with the mutual fund company
Pend/post all mutual fund dividends whether cash or reinvest
Establish and prepare formal reconciliations of all mutual fund positions on a daily basis. Submit formal recons to Trust Operations Supervisor on a daily basis for review and approval
Act as main backup on the Bank of New York Mellon income and trade processing desk, posting dividend income, interest, paydowns, etc. Also balance and process trade files for posting on the system of record as well as communicating with Brokers and investment managers to resolve trade issues
Provide back-up to all other Trust Operations desks on an as-needed basis due to illness and/or vacation
Perform special projects from time to time as requested
Strong PC software application skills, including Microsoft Office –Word and Excel, in particular
Good working knowledge of banking and financial services as well as a basic knowledge of trading
Knowledge of trust operations, including security processing and income collections
Basic accounting skills; understanding of debits and credits
Strong organizational, time management, communication, mathematical and interpersonal skills; detail-oriented
Ability to work well in a team environment as well as independently without constant managerial oversight
This position primarily interacts with trust operations co-workers, trust assistants and other Wealth Management professionals
Experience in a processing environment with accountability for balancing and meeting deadlines
Basic accounting experience, gathered through previous operations or bookkeeping experience
Working knowledge trust accounting systems a plus

164

Intercompany & Bank Operations Assistant Resume Examples & Samples

Medium/Advance Level of MS Excel Skills and similar level for other MS Programmes such as Outlook, Word etc
Experience of using Oracle E Business Suite- AP/AR/Intercompany/Cash Management/GL
Problem Solving, Clear Communication, Teamwork and collaboration, Adaptability, Attention to Detail, Deadline driven, Continuous desire to improve and Proactive
Minimum 3-5 years of relevant experience working in a Finance Team
Preferably from Retail industry but not necessary
Minimum 2:1 Bachelor’s Degree or equivalent
Studying for ACA/ACCA/CIMA or equivalent

165

Field Operations Assistant Manager Resume Examples & Samples

Manage the day-to-day operations, staffing, and safety of all facilities and field personnel
Discuss with Management and enforce employee discipline as it relates to NGL policies and procedures
Communicate with the Manager of Field Operations daily via electronic and verbal reporting of system conditions, customer relations, high priority system operations issues, and other pertinent information
Coordinate with Operations staff to ensure efficiency of business unit. (Including but not limited to Human Resources, Command Center, AP/AR, Administrative, Ticketing, Customer Relations, Regulatory Reporting, and Safety)
Generate daily reports from each facility tracking incoming and outgoing volumes and oil sales
Responsible for the maximization of oil recovery and subsequent sales
Personally evaluate and log process conditions and components
Troubleshoot and recommend modifications to equipment to handle changing volumes, maximize individual facility throughput and comply with governing agency rules and regulations
Work with vendors and contractors to schedule preventative and emergency equipment maintenance and coordinate equipment deliveries to individual facilities
Schedule and manage process waste removal from individual facilities to maximize facility output and minimize down time
Coordinate with Operations team for maintenance of injection wells
Courteous manners with the public and customers
Very strong communication skills, both verbal and in writing
Must work well under pressure
High school diploma / GED is required. College degree preferred
Requires a valid driver’s license and auto insurance

166

Field Operations Assistant Manager Resume Examples & Samples

Responsible for management of field staffing and personnel
Responsible for the safety of all field personnel
Coordinate with Commercial Operations staff to ensure efficient operation of business unit. (Including but not limited to Human Resources, AP/AR, Administrative, Ticketing, Customer Relations, Regulatory Reporting, and Safety)
Generates daily reports from each facility tracking incoming and outgoing volumes and oil sales
Coaches Field Staff with day-to-day operations of individual facilities
Responsible to discuss with Management and enforce employee discipline as it relates to HSW policies and procedures
Personally evaluates and logs process conditions and components
Troubleshoot and recommend modifications equipment to handle changing volumes, maximize individual facility throughput and comply with governing agency rules and regulations
Coordinates with Director, Operations HSWH for maintenance of injection wells
Work with vendors and contractors to coordinate equipment and consumable deliveries to individual facilities
Coordinate with safety staff to compile quarterly reports to ensure compliance with safety program
Work with contractors during construction

167

Operations Assistant Resume Examples & Samples

Stock control – appropriate storage of all pharmacy medicines/manage cold chain products, ancillary products, (specialist role – stock ordering)
Hardware management – Equipment returns, temperature records, re-cycling (eg fridges)
Compounded product stock receipt
Order assembly/picking – to include accurate dispensing and timely reporting of near misses and dispensing errors
Order dispatch
Homecare delivery – emergency delivery
Iceblock management
Record warehouse temperatures
Maintain a safe and clean working environment of the dispensary/warehouse
Designated first aider
Warehouse management – environmental monitoring, goods in receipt, re-cycling (eg cardboard), waste management (including clinical waste)
Stock audit and adjustment/monthly monitor stock expiry dates
Timely picking of orders and assemble orders for dispatch in accordance with run sheets

168

Operations Assistant Resume Examples & Samples

Assists with general telephone reception and inquiries regarding order status
Assists with the processing and flow of daily customer orders
Processes plant and vendor receiving information, preparing documentation required for inspection, paint, packaging, internal assemblies, and stock
Processes international orders, preparing required documentation for accurate and timely shipments
Processes Return Goods Authorizations (RGA’s) and adjusts inventory as required
Creates Bills of Lading for LTL and International shipments
Develops a working knowledge of all Toro parts office operations responsibilities
Cross-trains with operations assistants to ensure a working knowledge of all Toro parts office operations responsibilities
Develops working knowledge of voice picking system
Configures shipments using a variety of vendor portal systems
Performs cycle counts of parts as required and assists inventory control as needed
Carries out special tasks and projects as needed or assigned by management
Strong computer skills – Outlook (email), Internet, Microsoft Excel and Word
Knowledge and/or ability to learn and utilize UPS Worldship, SAP, TMS, and CMS
Excellent written and verbal communication skills to effectively and diplomatically interact with and meet customer needs (internal and external)
Excellent phone skills
Tactful in conflict resolution situations
Ability to manage large workload and excel at prioritizing and organizing tasks
Strong data entry and system navigation skills required
Must be able to work effectively in high pressure situations in a fast paced environment
Ability to make a valuable contribution to team objectives
Aptitiude to learn rapidly and adapt quickly to changing situations
Must be accurate and organized
Ability to cross train
High school education or GED required; college education preferred
Minimum of one (1) year customer service, administrative assistant, or similar experience, preferably in a warehouse environment

169

Stage Operations Assistant Resume Examples & Samples

Assist operations supervisors with tasks required by onsite events, such as communicating onsite changes to appropriate departments, maintenance requests, deliveries, backstage crew and event logistics, "running" for operations department and / or clients
Other duties which may be necessary or desirable to support the agency's success
Knowledge of operations, services and activities of a public assembly facility or related facility
Knowledge of pertinent Federal, State and local laws, codes and regulations
Knowledge of principles, procedures, methods and techniques of event management
Ability to deal effectively with clients
Ability to interact effectively with diverse groups of promoters, clients and the public and remain calm, professional, and polite even with dealing with rudeness from others
Ability to focus and maintain a calm demeanor in a high-paced environment
Ability to prioritize and multi-task; must be organized and flexible to change course of work/projects as circumstances dictate
Ability to establish and maintain effective, cooperative working relationships with those contacted in the course of work
Ability to recognize and evaluate various options and opportunities and determine the most effective course of action
Ability to work effectively with information management systems, and adapt quickly to system changes and updates
Ability to work various hours, including evening, weekends, and holidays
Ability to drive Metro vehicles

170

Loan Operations Assistant Resume Examples & Samples

Ability to work independently and hark working
Proficiency in both English and Cantonese
Willing to overtime if required
Knowledge in production systems (such as ALS, CLMS, MLT, EBS-Systematic, Eclipse, ECMS, CI, etc.) is preferable
Familiar with Microsoft Office (such as Excel, Word, etc.)

171

Prepaid Operations Assistant Resume Examples & Samples

Supporting our administration function
Management of feedback queries & responses on our internal store support system
Prepare data for the Prepaid Operations Analyst for aged debt, breakage and prepaid reconciliation
Supporting operational requirements for third party gift cards
Supporting the management of our store gift card programme including stock management
Supporting the set up promotional gift card requirements
Conduct fraud investigations from triggered alerts
Ability to interpret, analyse and present complex numeric data
Confident, self-motivated team player
Ability to identify and implement process and cost improvements

172

Operations Assistant Resume Examples & Samples

As an Operations Assistant you will be responsible for damaged container steering and Cargo / Equipment inspections on the terminal, liaising with Claims/Equipment/Customer Service departments as necessary as well as Arrange/assist MCA inspections
You will be the focal point for break-bulk shipments between internal and external stakeholders and be confident in leading customer visits (both Port and vessel), whilst explaining the Operational aspect of both and answering any questions that are posed
Attend to emails daily, with good organisation and prioritisation of tasks. You will Handle Cash to Master requests and arrange delivery to external Husbandry Agents. Process specific invoices through SAP, and deliver documentation to H.M.Customs when required on behalf of export customer service
Basic computer literacy – Word & Excel
Port community Systems (Destin8 & CNS)
Full U.K. Driving License
H.M. Customs procedures

173

Administrative Operations Assistant Resume Examples & Samples

Telephone & VoiceMail management/Email management/responsiveness to requests
Develop working relationship with all RSMs / contact monthly
Meeting and Travel logistics, as needed
Assistance in shipping of equipment, mailers, and literature
Registered mailings as required for FCOs
MS Excel/Word/PowerPoint projects as required
Communicating to field/team regarding general updates
Proper handling/management of confidential information
Kronos/Concur/Solaar understanding
Open to learn/share knowledge and expertise with team
Remove roadblocks for field and admin where applicable
Complete all TMS requirements in month due
Special reports/projects as needed

174

Port Operations Assistant Resume Examples & Samples

Executes port yard and dray work flow based on Superintendent’s guidelines to achieve service levels and cost targets
Responsible for leading the execution of all standard operating procedures for warehouse and container stack yard
Coordinate Great White Fleet Northbound and Southbound bookings, update Vilden
Responsible for Northbound fruit Pro-forma submission and agency documentations
Coordinate USDA, CES, and CBP inspections and releases
Supervise dedicated carrier daily execution and performance
Oversee equipment maintenance programs and government regulations (CARB, BiT) for compliance
Oversight of JDE/MSC vendor invoicing, purchasing programs, and SOP compliance
Responsible for updating forecasts for warehouse and yard operations cost budgets, when required
Executes stack yard and work flow based on Superintendents vessel operations plan to achieve service levels and cost targets
Responsible for the operational flow during vessel days: supervising the execution for devans, cross dock, storage, and stacking based on customer preference, responsible for the proper empties load back
Responsible for inventory control (live reefers/containers/chassis)
Responsible for port safety and security compliance
Responsible for customer appointment process and dock door efficiency
Constant field presence required and expected
3+years operations experience, preferably in port operations, terminal operations, transportation, warehousing, and/or stacked yard
Relentless team player and purposefully collaborative
Critical thinking and analytical capability
Working in a time sensitive environment
Able to manage ambiguity and complexity
Intermediate to advanced skills in Excel
Excellent interpersonal, communication, and writing skills is a must

175

Operations Assistant Resume Examples & Samples

Reports to SVP Operations SE Region
Answer phone, document calls, take & forward messages as needed
Process and distribute incoming and outgoing correspondence
Code, batch, and secure approval on all invoices for accounts payable. Process invoices and PO’s and log information
Prepare division time sheets for payroll department, maintain division attendance reports to include vacation, sick, holiday, and tardiness
Responsible for the coordination and processing of new hire documentation and the processing of pre-employment and random testing documentation
Assist or coordinate travel arrangements, expense reports, per diem
Responsible for running various reports as needed
Assist Regional Operation Managers as required
Maintain office equipment and machines
Attend department meetings, training and safety meetings as needed
Responsible for forwarding all daily, weekly, monthly, and yearly required documentation to the Quantum corporate office in Bolingbrook, IL as it pertains to safety, human resources, equipment inspections, structure inspections, vehicle inspections and registrations
Assist with coordination of material shipment & delivery of equipment to job sites, maintain division inventory
Coordinate, monitor, and record, the repairs and maintenance of shop equipment, field equipment, vehicles
Responsible for documenting all safety training and record keeping of the division employees, equipment, and insurance reporting claims including automobile, general liability, and workers compensation injuries
Responsible for the licensing and permitting of all vehicles
Responsible for tracking of all D.O.T. requirements including vehicle inspections, crane inspections, log books, drug & alcohol testing and all record keeping for all affected employees
Responsible for filing and recording field inspections and the retention of those records
Prepare, coordinate, and maintain documentation for the company’s structure inspection program. Distribute reports on a monthly and quarterly basis as required by corporate
Bi-lingual Helpful
Must have strong organizational and time management skills. Must be detail oriented, have the ability to read, analyze, compose and interpret verbal and written requests and directions. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
Must have working knowledge of Windows operating system and be competent in Microsoft software applications (Word, excel and outlook).Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals

176

Data Operations Assistant Resume Examples & Samples

Supervise and schedule a team of Part-time Data Editors for end-to-end collection of sports data
Master and oversee entry of sports data into a custom CMS
Around the clock coverage of sports information
Communicate with internal and external team members to meet daily deadlines and goals
Plan and organize responsibilities across sports season’s
Work in data production as required
Provide timely, accurate and reliable data information
Maintain highest level of quality assurance
Adapt to department practices and train team members for successful completion of coverages
Assist in implementation of new sport’s season start-ups, logistics and software testing
Integrate experienced skills towards Operational growth
Report to manager and work on ad hoc assignments as required
Planning & OrganizationAbility to set priorities, goals and time tables to achieve maximum productivity. Organizes own work by taking into account deadlines, considering how important different tasks are and what other commitments have been made
Teamwork and collaboration.Working collaboratively with a group of people in order to accomplish a task or achieve a goal. Treats all team members in a respectful, courteous and professional manner; supports team despite different points of views or setbacks
Drive & Energy. Self–motivated and driven to succeed, focused on results and passionate about the job
Learn and Grow.On-going learning and development and ability to apply new knowledge

177

Operations Assistant Resume Examples & Samples

Processing handling requests and meeting of flights to assist other departments when workload dictates
Liaise with customers, the airport authority and other agencies as well as third party companies
Have a reasonable operational understanding of the CFMU system, LLA Chroma Fusion system, and full understanding Online Coordination internet system and Signature FBO Management system. In addition, have the ability to provide weather information
Ensure a safe culture and to continually impress to all staff that safety comes first and must not be compromised at any time
Educated to A-Levels with a minimum of C grades or equivalent
Ability to work both office based and out on the ramp
Good time keeping

178

International Mobility Operations Assistant Resume Examples & Samples

High sense of organization and autonomy
Ease with numbers
Excellent interpersonal skills, team player and good communicator

179

Operations Assistant Resume Examples & Samples

Product Labeling- responsible for accurately and skillfully labeling materials with a Thermo Fisher label
Conduct daily warehouse cleaning/organization in line with the 5S philosophy
Other duties as assigned by the Department Manager/Supervisor
Proven work record with warehousing, inventory control, order picking and/or shipping operations with 1 to 3 years warehouse experience perfered

180

Operations Assistant Resume Examples & Samples

Order raw ingredients and finished goods for the scientists
Cases are entered in Salesforce.com by the scientists for product they need
Mapics is used to find on-hand inventory
Purchase Orders and Customer Orders are generated for the Mapics orders
Receive in items that are sent from vendors and Kerry locations via Mapics
Receiving Report numbers and department codes are put on the pick lists so items can be inventory adjusted in Mapics
Follow up on all orders entered that the scientists have not received in a timely manner and adjust orders as needed
Cross train on the duties of the sample process other facilities related support activities as assigned
Proficiency of computer
Customer Order Processes
Sales Force
PO applications
Accounting fundamentals
AS400/Mapics
Working under dead lines
Critical Thinking
Relationship building
Honest and trustworthy
Judgement

181

Operations Assistant Resume Examples & Samples

Process sales contracts accurately entering client information and charting inventory for client’s advertising campaign
Set up and maintain inventory providing accurate space available for sales. This includes inventory map changes using multiple proprietary systems for Team’s portfolio of airports
Prepare airport on-site audit packages for sales and operations team members, collect upon return and log issues in company system for resolution
Inventory audits – compare rate cards, specs, revenue analysis, maps, Quattro inventory, Black Box inventory, and client by client, and ensure reporting accuracy
Provide quality customer service to advertising clients coordinating artwork production and installation in advertising displays achieving on time start of contract
Compile reporting for airports as needed on individual airport market performance
Keep airport contacts/information updated in the Black Box system
Act as client’s first point of contact to establish timelines, content, next steps and client responsibilities
Timely communication with airport on artwork approval meeting Airport and Client expectations
Review audit of airport program with operations team following a trip to market
Review specs and rate cards to ensure accuracy of program
Maintain good relationships with teams, airport, graphics vendors and advertising client
Must have ability to multi-task to manage multiple projects, meet deadlines and changing priorities
Computer experience including Word, Excel and email
Must have ability to learn and use company system(s)
Excellent communication required – written and verbal
Ability to remain patient in challenging situations

182

Operations Assistant Resume Examples & Samples

Ability to lift and carry up to 20 pounds
Where duties involve selling alcoholic beverages applicant must meet state/local age requirements for the serving of alcoholic beverage at the time of appointment
Meet all qualification/eligibility requirements
A completed and signed copy DA Form 3433 is required prior to entrance on duty
Satisfactorily complete an employment verification (E-VERIFY) check
Appointment is subject to completion of a favorable background checks/investigation to determine suitability for this position

183

Temporary Summer Operations Assistant Resume Examples & Samples

Will provide office coverage throughout the day in order to assist residents of the building, as needed
Serve in on-call shifts, which may include shifts to travel with students to the hospital
Prepare buildings for summer program student arrivals, including preparing keys, bulletin boards, and other tasks as assigned
Assist in administrative tasks deemed necessary by the Resident Director or other Campus Life staff
Assist with lockouts during on-call shifts
Follow up with students who did not meet proper check-in requirements during the program
Knowledge of residence life and housing, preferred
Knowledge of student development theory
Must be proficient with programs such as Microsoft Office
Crisis management skills

184

Operations Assistant Resume Examples & Samples

Across your function
Outside your own country
In local, regional and global roles
In different business cycles
Across business units
In different parts of the value chain
In both functional and business line roles
In teams with people from other disciplines and functions
Experience annual cycles
Participate in teamwork across functions
Participate in projects
Vary the task complexity
Performs load list/discharge list/manifest/release of a vessel assigned by the team leader as per SOP/IOP
Has responsibility for achieving timelines, productivity, accuracy and avoiding penalties (price of non-conformity (poncs))
Handles day-to-day communication with stakeholders

185

Operations Assistant Resume Examples & Samples

Ability to push totes containing product up to 750 lbs
Frequently walk up and down multiple levels of steps, multiple times a day, up to 8.5 levels-carrying tool bag, materials, or other supplies that weigh 25 lbs on average
Climb ladders or ledge, with tie-off equipment when required
One year of manufacturing, military or relevant experience

186

Operations Assistant Resume Examples & Samples

Track outbound loads, update system and communicate any delays by e-mail to service center manager, customer service, operations, Linehaul, sales, and management before 11am
Checks pickup schedules for loads that have not left facility by 10 am, determine the reasons and escalate to Linehaul
Distribute IC paperwork or instructions to drivers (, plates, IFTA, random DOT tests, etc…)
Receives maintenance records from drivers and submits to safety
Sets appointments for direct deliveries/diverts when necessary
Calls responsible party for redelivery/ACR authority and enters ACR into system
Comply with all safety policies, practices and procedures
Provides administrative support such as data entry, typing, faxing, filing, processing, imaging, making appointments and tracing freight
Participates in proactive team efforts to achieve departmental and company goals
Education/Experience Skills: High school diploma or general education degree (GED); or one to three months’ related experience and/or training or equivalent combination of education and experience
Language Skills: Relies on written and verbal communication
Light physical activity performing non-strenuous daily activities of an administrative nature
While performing the duties of the job, the employee is regularly required to sit, stand, walk, reach/handle items, work with fingers, have color vision (ability to identify and distinguish colors) and talk and hear others in conversations via the phone or in person. The employee is occasionally asked to stoop, kneel, crouch, crawl, climb or balance and lift objects up to 25 lbs
The noise level is loud based on multiple printers and forklifts running outside of the door
Works in well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation

187

Operations Assistant Resume Examples & Samples

Assist Accounts Payable team with administering invoices and ensuring the customer receives payment on Returned items under warranty
Track parts ordered made to the repair shop and follow up on pending items
Approve warranty claims with authorization numbers in order to expedite repairs
Advise colleagues, plant operations, and vendor on status of orders
Prepare and provide quarterly reports on status
May occasionally travel to plant in Tijuana

188

Operations Assistant Resume Examples & Samples

Answers and directs phone calls, organizes and schedules meetings and appointments
Assists or maintains various reports as requested
Produces and distributes letters, faxes, forms and emails
Prepares and modifies documents, files / retrieves materials, and handles requests for information
Maintains office by ordering supplies, managing filing, and providing support to visitors
Books travels and completes expense reports as requested
May attend sales department meetings and training sessions
Provides general office support to the sales manager, sales department and others as needed
3+ years of related experience with increasing levels of responsibility preferred
Strong organizational / time management skills and be detail oriented
Able to compose emails and other written documentation clearly and concisely
Able to read, analyze and interpret verbal and written requests and directions
Able to deal with problems quickly, multi-task, and prioritize work
Competent in Microsoft software applications (i.e., Word, Excel and Outlook)
Knowledge of basic office management practices and equipment

189

Print Operations Assistant Resume Examples & Samples

Meticulous attention to detail and solve problems effectively
Desire and Ability to learn new types of printing machinery and mechanically inclined
Well organized with excellent communication skills and works well independently and in a team
Requires hours of standing, stooping, bending, grasping, and twisting frequently
Knowledge of UPS World Ship software functions preferable
Capable of lifting 50lbs

190

Operations Assistant Accountant Resume Examples & Samples

Experience within a finance role with exposure to the period-end process
Experience of working alongside operational non-finance colleagues
Must be studying towards a CCAB qualification
Advanced Excel Skills
Strong attention to detail and good analytical skills
Must be willing to travel to operating sites around UK (infrequently)
Experience of using SAP
Understanding and appreciation of Japanese working practices
Technical accounting knowledge (IFRS)
Experience of SOX
Experience of working within a manufacturing organisation producing heavy plant or machinery (eg Aerospace, Railway)

191

Operations Assistant Resume Examples & Samples

Prior retail experience in a Cash Office, Front End and/ or Customer Service Desk
2 years’ experience in a food service, bartending, waiting tables and catering settings
Must be 21 years old
Knowledge of DRAM Act and how to handle unruly customers
Current USCG NAF employee who has 3 or more years' experience as a Lead Bartender, Lead Food Service Worker or Caterer

192

Operations Assistant Resume Examples & Samples

Facilitate research operations by coordinating or carrying out tasks related to equipment, materials stocks, facilities, and shipping and receiving
Supports shipping and receiving for group or department
Assists with the maintenance of laboratory stocks, such as plastic- and glassware
May carry out special research operations support such as preparing media
May assist financial coordinators on matters related to purchasing, shipping and receiving
In wet labs, carries out disinfection and removal of laboratory waste as needed
Carries out or oversees cleaning and maintenance of glassware and plasticware stocks
Autoclaves laboratory reagents and waste
Good English language reading and speaking skills highly desirable
Ability to work with glassware and autoclaving equipment
Familiarity with shipping and receiving processes
2-3 years working experience demonstrating reliability and above listed skills required, preferably within a laboratory setting

193

Accounting Operations Assistant Director Resume Examples & Samples

Responsible for administration of the purchasing card program that is utilized in procure to pay process
Responsible for developing, monitoring, and reporting internal control analysis
Responsible for ensuring accounting processes are in compliance with Firm policies, accounting policies, and tax requirements
Maintains effective internal accounting controls by timely review of purchasing card processes and procedures
Responsible for coordinating training and change management activities with the Global Delivery Services (GDS) by providing guidance, performing quality review and providing balanced feedback, and implementing changes resulting from policy, process, and technology enhancements
Responsible for off-shoring processes to the Global Delivery Services (GDS) center that may result in operational efficiencies and cost reductions
Acts as a key liaison with GDS leadership and Area leadership
Participates in system design sessions, leads user acceptance testing, facilitates deployment training, and creates change management strategy
Assists senior leadership in the development and implementation of firm policies related to accounting operations
Challenges existing processes and approaches; prioritizes and manages the implementation of initiatives and projects that improve operational efficiency, effectiveness, internal controls, and/or customer service
Develops and maintains procedures and associated training materials – leverages as appropriate
Develops and implements strategic and tactical plans for project initiatives as well as deployment initiatives on financial applications
Makes certain staff resources are utilized efficiently and effectively by reviewing work load/priority assignments
Coordinates project activities and initiatives with other organizations within the Firm (e.g. Areas, Sub-Areas, Ernst & Young Global Service (EYGS), Global Information Technology)
Assist with preparation of department annual budget and monitors actual financial results
Recruits, hires, and manages training of new staff
Owns and/or participates in large complex cross functional special projects, as assigned
Thinks strategically and creatively and provides innovative suggestions; challenges existing processes and approaches which may result in operational efficiencies
(Uses advanced judgment in developing concepts for consideration of operational process improvements
Demonstrates healthy skepticism; provides leadership in analyzing, resolving and determining root causes of complex issues and provides recommended solutions
Resolves highly sensitive and highly confidential issues without supervision, consistent with established policies and procedures
Follows through on commitments and takes ownership for personal and team results
Anticipates barriers and leads team to achieve high quality results
Effectively prioritizes responsibilities and manages multiple competing priorities
Works with a high degree of independence and autonomy and with no direct supervision in completing assigned responsibilities
Partners with other leaders in developing strategic plans, setting goals, establishing priorities, and status updates on various projects and initiatives
Works with team members to develop and accomplish goals, priorities, and other projects/initiatives
Creates organization structure to achieve timely completion of team responsibilities in a high quality manner
Manages the training and development of staff
Coaches and mentors staff
Creates a positive working environment that promotes effective teamwork, collaboration and supports the firm’s values
Bachelor’s degree in Accounting, Finance or a related discipline
MBA is preferred
Minimum of 9 to 12+ years of progressive accounting or finance experience including 5+ years of financial management experience
SAP Procure to Pay experience a plus
Purchasing Card program management preferred
Possesses thorough understanding of Procure to Pay and purchasing card programs
Thorough understanding of the Firm’s business and organization structure and possesses an extensive knowledge of firm policies, procedures, and accounting systems requiring an advanced knowledge of generally accepted accounting principles, internal accounting controls, tax issues, etc
Works effectively across a global organization including Area, Sub-Area, and Business Unit leadership
Utilizing the firm technology including Windows Applications, Global financial applications (e.g. SAP, gT&E , AP Workflow Applications) to enable process improvements
Possesses strong leadership skills and demonstrates the firm’s values every day
Possesses strong presentation skills
Certified Public Accountant (CPA) preferred but not required

194

Operations Assistant x Resume Examples & Samples

To receive orders from the customer, organising the scheduling and logistics of fleet in order to ensure most efficient use of assets to deliver optimum service
To provide crewing operations and tug utilisation ensuring that obligations for availability of expertise, equipment and personnel are met at all times in order to maintain customer satisfaction and operational efficiency
Working closely with the Commercial team use best available information to seek towage agreements with customers for towage services to maximise revenue
Deal with requests for coastal work, salvages or special services as they arise ensuring that all relevant parties are informed as promptly and accurately as possible
Maintain a good relationship and co-ordinate regularly with other port stakeholders, including the port authority, harbour master and pilots
Participate in an agreed rota system to ensure we provide 24 hour coverage for towage operations and emergency service
Arrange holiday and sickness cover, keeping accurate records of both
Assist with general administration tasks and undertake such other duties as may be required from time to time to ensure the operational efficiency of the business
A good working knowledge of IT systems including Word, Excel and e-mail

195

Operations Assistant Manager Resume Examples & Samples

Managing of warehouse operations such as receiving, pick & Pack, VAS, shipping and administrations
Continuous checking and securing of the efficiency and productivity of activities
Managing of staff including multiple shifts & Staff planning and disposition
Preparation and provision of quality and performance KPI
Maintaining of customer relationship as far as related to the operational execution of works

196

Operations Assistant Resume Examples & Samples

To perform cargo loading and unloading function
To perform physical count, tallying and surface inspection upon cargo receiving / delivery
To store cargoes in proper location assigned and the correct warehouse zone
To perform cargo issuance based on pick ticket
To ensure retrieval of goods is based on location allotted by system
To perform general housekeeping in warehouse

197

Operations Assistant Resume Examples & Samples

Monitors vehicle disposition for State of Hawaii, Guam, Saipan and American Samoa which includes but is not limited to maintenance, billings, proceeds and letters; prepares and dispatches vehicle assignment to agencies; checks for bankruptcy filings prior to auctions; pulls vehicle from sale if bankruptcy has been filed; dispatches inventory listing to dealers prior to auctions; validates receipt and accuracy of auction proceeds; processes auction payments; processes invoices for vehicle repairs and auction costs
May periodically, act as back up to the Re-Marketing Specialist at local auctions
Must be available for overtime and have a regular attendance record
Must be available to work evenings weekends and holidays periodically
Researches and responds to internal and external inquiries and correspondence regarding: collateral disposition, insurance, Legal Ownership Certificates, loan payoffs, credit bureau files, disputes, etc
Retrieves files from appropriate sources; responds to routine and non-routine customer inquiries, creates routine and non-routine correspondence; processes on-line system updates and inquiries; prepare GL tickets, etc
Ensures timely sorting and distribution of mail and returned mail
Contacts delinquent and overdraft customers by telephone, through letters or in person
Reviews, analyzes and determines source of repayment problem
Recommends and implements course of action to resolve delinquent status or overdraft and assists customer in reestablishing payment record or reconciling account
Develops resolutions to delinquency within established authority and guidelines and acts independently within established guidelines
Ensures Bank customer information is updated to better service going forward
Compiles data, prepares and dispatches error-free department and corporate reports
Maintains and updates vehicle log and other reports on Excel for all locations
Trains other clerical staff in processing, reviews work for completeness and accuracy
Backs up other employees during absences
Prepares data entry input timely; monitors supplies and reorders timely; contacts vendor for system repairs, etc
Minimum 2 or more years of experience in banking where product knowledge was obtained, loan operations or similar high volume complex processing unit or equivalent work experience
Demonstrated proficiency with personal computers in a networked environment and Microsoft applications (Outlook, Word, Excel, and PowerPoint) or similar software
Knowledge of or ability to use Bank software and systems
Able to quickly understand instructions and follow directions
Must be organized and able to work independently
Should have been exposed to training and able to assist with training of other employees
Must be analytical and organized, with good interpersonal skills
Should be helpful and customer service oriented
Knows when to ask questions
Able to handle large volume of work accurately, set priorities to meet deadlines, handle multiple tasks simultaneously and develop or follow systems
Must be able to work flexible hours including holidays, weekends and evenings as needed or assigned
Lifts, moves or carries files up to 10 lbs

198

Operations Assistant Resume Examples & Samples

3 Ensures the telephone is answered within 3 rings in a cordial, courteous and helpful manner
4 Obtains and enters caller demographics and reason for call into software
5 Communicates and interacts with clients, hospital personnel, and physicians in a manner that promotes and maintains a high level of quality service
7 Provides callers with physician referrals that meet their needs as indicated by monitored phone calls and satisfaction surveys
8 Obtains caller/s name, address, telephone number, SS#, insurance, birth date, source reason, documents log note and enters contact data on every call received 95% of the time
9 Communicates and interacts with clients, hospital personnel, and physicians in a manner that promotes and maintains a high level of quality service
5 Presents self and position appropriately to patients, visitors and employees at all times through proper attire, grooming, courtesy and responsiveness. Compliments received or actions observed by supervisor may lead to exceeding the standard

199

Operations Assistant Resume Examples & Samples

To receive and unpack goods in a timely, safe and efficient manner and book in all goods accurately via JD Edwards computer system. Perform a range of JDE transactions relevant to specific role
Locating bulk/pre-packs to relevant hazard warehouses in accordance with CEM (Chemical Exposure Management) regulations
To accurately pick stock for repack orders from any of the onsite warehouses and return any bulk returns from repack to the correct store location
To accurately cycle count locations as per work instructions
Able to investigate and resolve Not On Location (NOL) missing items
To accurately Pick UK and Export Shipments from the relevant warehouses using the Pick Lists provided. Reporting any items that do not appear acceptable
To follow all Packing and Labeling Instructions to the letter so as to comply with Transport Regulations
To participate in the collation of Export Shipments and ensure Shipments are loaded correctly and all paperwork is completed in
To have a good understanding of Third Party Systems, such as Courier services, MSDS
Handling of fine chemicals either in bulk quantities or prepacks in accordance with CEM (Chemical Exposure Management) regulations. Ability to follow simple instructions without deviation
To maintain good stock levels of all consumables required in your working area and understand the procedure for its requisitions
To operate any equipment for which you have completed the relevant training, and to ensure that all defective equipment and other relevant issues are reported to an Operations Team Leader or Manager in a timely manner
To maintain up to date records and paperwork necessary to the role
To ensure full compliance with site Security policies
To comply and conform with the environmental and quality policy, procedures and with the requirements of the EMS and QMS and act appropriately with regard to issues affecting impacts on the environment and conforming to product requirements. Assist in achieving environmental and quality objectives and targets
Participate in Continuous Improvement and Lean Manufacturing activities on site

200

Operations Assistant Resume Examples & Samples

Attention to detail and accuracy are vital
Excellent communication and interpersonal skill with the ability to work effectively alone or as part of a team
Must be able to use data and observations to make simple quality and quantity assessments

201

External Operations Assistant Resume Examples & Samples

1+ years of experience within college athletics
Commitment to serve Southern Conference membership
Strong administrative and organizational skills
Ability to work effectively with all levels of management, both internally and externally
Exceptional communication skills, both in writing and orally
Demonstrated work ethic and attention to detail
Ability to work well with diverse groups of individuals and interest groups
Ability to maintain composure in stressful situations
Knowledge of general office software including Microsoft Office, Outlook, and Photoshop
Preferred experience in graphic design, marketing and social media

202

Technical Operations Assistant Resume Examples & Samples

Understanding of current news events a must, curiosity about world events required
Must have a basic understanding of news production and desire to work in a news production environment
Must be able to work independently as well as in a team in a fast paced deadline driven environment
Must demonstrate initiative and take responsibility for developing your own career
Individuals must be highly organized and have strong leadership abilities

203

Housing Operations Assistant Resume Examples & Samples

Ability to compile reports and maintain accurate records
Ability in oral and written communication
Ability to supervise and train student staff
Ability to perform basic mechanical tasks
Ability to lift and carry furniture, appliances and other heavy objects
Knowledge of personal computers and word processing and database management software programs
Ability to be flexible and respond to situations quickly
Demonstrated planning and organizational skills
Ability to establish rapport, maintain harmonious working relationships and deal effectively with persons from varied ethnic, cultural and/or economic backgrounds
Ability to exercise sound judgment and exercise discretion in handling confidential information

204

Operations Assistant Nf Resume Examples & Samples

Progressively responsible experience in the receipt, disbursement, examination, deposit, custody or other processing of cash items
E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" system. Federal Law requires DHS to use the E-Verify system to verify the employment eligibility of all new hires, and obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system as a condition of continued employment. The U.S. Department of Army is an E-Verify Participant
All required background check IAW AR 215-3 must be successfully completed and maintained
Satisfactory completion of a National Agency Check with Inquiries (NACI)
You will be required to show Social Security card upon appointment to a NAF position
Your Résumé
Résumé and Optional Application for Nonappropriated Employment (DA 3433)
DA form 3433 can be found at: http://www.apd.army.mil/pub/eforms/pdf/a3433.pdf. If you cannot access or download this document please contact Ms. Ray at 703-767-6110
Questionnaire must be completed
Veterans' and Involuntary Separated Military Preference documentation (DD-214 member 4 copy) required
PCS Orders for Military Spouses requesting Spouse Employment Preference (SEP) required
Certificates, licenses and additional documentation as outlined in the qualifications of this announcement must be submitted

205

Branch Operations Assistant Resume Examples & Samples

Pre-underwrites new insurance policies, including encoding policy information in the admin system, recommends, accepts or rejects insurance coverage within limits set by underwriting policy
Acts as cashier, submits daily collection report to Billing & Collection Department
Four years or more work related experience gained from an insurance or financial services company
Willing to be assigned in other branches when necessary

206

Operations Assistant Resume Examples & Samples

Facilitate imaging of Brokerage Accounting entry detail into core brokerage imaging system
Perform miscellaneous clerical functions including: open, sort and distribute departmental mail, maintain periodicals received into the area, etc
Serve as supply coordinator for Brokerage Accounting, keeping two areas stocked with office supplies
Responsible for equipment operations and repair such as copiers, fax machines, calculators and scanner. Contact service personnel for maintenance or repair of equipment
Maintain visitor database for guests to Brokerage Accounting. Log upcoming visitors to ensure proper access is granted upon arrival
Generate miscellaneous management reports
Obtain authorized signatures from required persons for banking and other financial institutions
Assist other departments within Brokerage Accounting, as required
Perform a wide variety of administrative duties which may include: coordinating department luncheons, making travel arrangements, etc

207

Operations Assistant Resume Examples & Samples

Acts as point person for the Operations Leadership Team and complete tasks as assigned
Serve as primary point of contact for all interviewees applying for a job on the Operations Team at Homecare Homebase
Responsible for performing phone screens on potential candidates and scheduling in-person interviews with department heads as it applies
Responsible for New User Request Forms for on-boarding Operations personnel
Ensure that Welcome Email to all Boot Camp attendees is sent out in a timely fashion
Monitors CareerBuilder posting of ads and responses for Dallas office
Responsible for adding all new HCHB Dallas employees in to TrackerSuite and provide education to new users on how to enter time and expenses
Responsible for readiness of Boot Camp materials, classroom and equipment (i.e. training laptops, PDAs, Boot camp binders, nametags, and user login information)
Facilitate all communication and confirmations of HCHB Customers inquiring about HCHB University classes
Coordinate the setup and readiness of all HCHB University classes. This includes customer quotes, material and classroom setup, ensuring customers have directions and tools needed for class, ordering lunches and cleaning the room each day)
Prepare training quotes and schedule resources for the Billing/Financial Team
Monthly reconciliation of all corporate card charges for the Operations Team and Mark Anthony – reported to Accounting and reconciled in Tracker Suite
Run and prepare weekly Support metrics as delegated by Director of Support
Reconcile monthly implementation utilization metrics
Responsible for plotting location and travel times for multi-site deployments
Responsible for inputting all monthly professional service milestones into TrackerSuite
Maintains all Associate/Consultant Roadmap deliverable updates on SharePoint site
Responsible for generating monthly invoices in TrackerSuite and submitting them to Manager of Implementation
Assists with Core Building Block modification for new implementation customers includes workflow document updates in Visio, updates in Workflow Builder, and modifications to NDPs and Physical Assessments
Assists in Project Management tasks as assigned by Manager of Implementation or Project Managers
Assists in NDP and Form Changes requests submitted via TrackIt
Assist in special NDP and Form projects as assigned by Director of Support and/or Manager of Implementation
Educates new Implementation Associates on how to use Visio to create changes to customer workflow documents
Ensure all project documents are uploaded to the customer’s SharePoint folder
Set up Active Directory logins for new customers as assigned by Manager or Implementation or Project Manager
Assist Project Manager in preparing the Implementation Packet for new customers
Serve as a scribe during Operation Leadership Meetings and provide detailed meeting minutes to participants
Reconciliation and management of RedFly devices
Reconciliation and management of HCHB Sprint Aircards
Management and usage reporting of GoToMeeting accounts
Organize GoToMeeting invitations for customer webinars as requested by Operations Leadership
Facilities maintenance for customer service area in Dallas location (I.e. hardware, phones, furniture, supplies)
Act as a resource person to the implementation team members as needed while on site with a new customer
Maintains Brand Standards on all newly created support and implementation documents that will be sent to HCHB customer base
Coordinates lunch and room availability for weekly Support department meetings
Organizes and plans Operations Team events
Assists Customer Support Managers with custom reporting projects as assigned
Assist Customer Support with TrackIt tickets pertaining to Active Directory
Assist Director/Manager of Customer Support with phone system reporting metrics
Assists with Homecare Homebase call overflow
Maintains Customer Support and Implementation employee files
Serve as a back-up resource in the absence of the Executive Assistant and will take on and perform all of her duties (specifically those duties pertaining to COO and CTO)
Responsible for management, stocking and cleanliness of the Customer Services kitchen
Inform Office Manager of depletion in supplies for Customer Services kitchen and office

208

Operations Assistant Manager Resume Examples & Samples

Associate Degree or equivalent financial industry experience
5+ year’s financial industry experience
Series 7 is required upon hire. The ability to obtain Series 66 (or 63/65) within one year of hire is also required
Bachelor’s Degree, strong financial, and/or mathematical background
6-10 years’ experience Advisory Operations, leading large groups and managing projects
Series 66 (or 63/65), 24
Proficient in Microsoft Outlook and Microsoft Office Suite with strong technical skills using Excel, Access, SQL, etc
Demonstrates professionalism, integrity, maturity, intellectual curiosity, initiative and good judgment
Positive leadership and teamwork skills with the ability to lead projects through to completion. Ability to mentor others within the department
Ability to influence associate actions and behavior through leading by example
Advanced supervision skills, ability to work with difficult situations/personnel
Provides ongoing associate development through regular interaction and feedback. Knowledge of principles and methods for training, teaching and instruction for individuals and groups
Able to manage one’s own time, organize and prioritize to effectively handle multiple demands to meet deadlines
The ability to interpret and apply industry rules and regulations

209

Ticket Operations Assistant Resume Examples & Samples

Must be self-motivated
Must demonstrate attention to detail and accuracy
Excellent organization, interpersonal, and communication skills
Ability to interact effectively with the public along with strong interpersonal and managerial skills
Must be of integrity with high ethical standards and exhibit a strict adherence to NCAA, Conference USA, university and departmental rules and regulations

210

Operations Assistant Resume Examples & Samples

50% - Customer Service - Greet customers in the reception area; triage emails and telephone calls for action; ensure all inquiries are answered and/or routed appropriately and in a timely manner; interpret requests and help implement action. Handle routine tasks and provide accurate information to internal and external clients in a welcoming, knowledgeable, courteous, and professional manner. Direct non-routine resident requests to the appropriate property/leasing staff member
25% - Leasing - Learn, augment and implement current leasing policies. Verify student eligibility, process housing deposits, rents, and reimbursements, place and remove applicants on the waiting list, process vacancy notices and transfers for current residents, coordinate apartment showings. Provide accurate data entry for graduate student leasing applications/renewals, monthly rental payments. Assist with processing parking requests and lease auditing
25% - General Office Duties - Provide general office support, including, but not limited to, sign-out/in logs, copying/scanning/filing documents, distributing mail, and receiving deliveries. Other general duties may be assigned

211

Operations Assistant Resume Examples & Samples

Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers and other employees of the organization
Communicates internally with service center and corporate office staff, and externally with shippers, contractors and customers
Technical Experience: Specific industry or position skills
Basic personal computer skills
Preferred knowledge of AS/400, Microsoft Office and digital picture programs
Managerial Experience: None
Office Skills: Typing, filing and ten key skills

212

Operations Assistant Resume Examples & Samples

Conducts initial triage of new business applications, as well as, quality review the accuracy of submission entry previously entered in the clearance and reservation system
Orders and screens miscellaneous reports needed in the rating and underwriting processes such as D&B, Motor Vehicle reports, loss history reports, Workers Compensation experience mods., OSHA, SAFER, business websites, etc
Creates conditional, non-renewal, and/or other legal policy notices; follows proper statutory time and mailing procedures
Initiates the process for transactions such as new business, renewals endorsements and cancellations by creating tasks and assigning to the appropriate parties
Electronically prints documents into the imaging system, page mark and label the documents appropriately adhering to the corporate protocols

213

Operations Assistant Resume Examples & Samples

Demonstrate knowledge of general office machines operation, MS Suite, English grammar, and basic mathematics
Demonstrate advances skills in interpersonal communication with employees and vendors
Be able to multi-task in a fast paced environment while maintaining high accuracy and attention to detail
Work in a courteous manner
Be a self-starter and have the ability to work independently

214

Operations Assistant Resume Examples & Samples

Ability to work effectively, independently, and as a member of a team
Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner
Flexibility and openness to change
Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities
Ability to maintain and foster confidentiality
Proficiency in database management, spreadsheets, and other computer software
Willingness and ability to learn additional computer applications
Familiarity with College accounting systems and procedures preferred
Financial transaction processing experience
Three years of financial or general office experience

215

Operations Assistant Nf Resume Examples & Samples

Less than 5% for possible training
The ability to provide good customer service
Health and immunization screening is required
Satisfactory completion of pre-employment check in accordance with AR 215-3. May be required to lift and carry up to 20 pounds
Electronically (preferred) at https://www.usajobs.gov/ and search for Vacancy Identification Number (VIN)
Manually: A manual application can be obtained by contacting the servicing NAF Human Resources Office listed on this vacancy announcement
If you would like to apply manually, please contact the servicing NAF Human Resources (HRO) listed on this job announcement to request a copy of the manual application form
All completed manual application forms (along with resume and other supporting documentation) must be received no later than 3:00 pm on the closing date of this announcement in order to process your application in a timely manner
DD-214
Military Spouse PCS Orders, Marriage Certificate, DA 3434, ISMP ID Card, High School Diploma, GED Certificate
Transcript

216

Operations Assistant Resume Examples & Samples

General administrative support: assist as needed at reception from receiving visitors to student arrival and dismissal procedures; includes phone, fax, mail, and online inquiries processing
Student support: assist with facilitating activities and supervision of students during times of day including breakfast/arrival, lunch, recess, after school, dismissal
Data entry: regular entry of attendance data; periodic entry of required enrollment forms from families, data for state reporting, student assessment data; organize and manage hard copies into appropriate files; assist with student lottery and enrollment processes
Supplies and facilities: assist with ordering and maintaining general supplies, proactive monitoring of inventory and keeping to budget; maintain organized communal storage, work spaces, and facilities
Food: primary responsibility for implementation of food program including meal preparation, snack and lunch distribution; post daily and weekly menus; managing inventory and ordering; assisting with reimbursement and data reports
Transportation: Assist Operations team with maintaining up to date bus route and roster information in clear and organized systems, electronic and hard copy; maintain accurate daily change list and enforce safety rules and procedures. Serve as second point of contact with bus company and families
IT: Serve as second point of contact for outside provider; provide day to day maintenance and first responder to issues with printers, copiers, laptops, desktops, iPads, phones, faxes
Events and special activities: Support planning and implementation of all-school events including concerts, parent-teacher conferences, family-admin dinners, orientations, fundraising events, and field day, etc
Experience working with elementary or middle school students from underserved backgrounds
Effective communication skills with different audiences, from students to parents/guardians and staff
Adaptive, flexible, and resourceful problem solver
Value of diversity and demonstration of cultural competence and sensitivity
Detail-oriented and organized; can build and maintain systems for efficiency and ease
Adept at multi-tasking
Life-long learner; willingness to make and learn from mistakes
Comfortable learning and using technology, data entry
Bilingual Spanish, Haitian-Creole or Cape Verdean Creole highly desirable

217

Operations Assistant Resume Examples & Samples

Strong understanding of Fixed Income, Equities, Exchange Traded Derivatives / OTC Derivatives (Interest Rate, Credit, Equity, Currency and Commodity)
Comprehensive understanding of operational risk
Ideal candidate should have previous experience working in Global Fixed Income, Equities and Derivatives market
Liaising with portfolio Managers, internal trading desks, global fund accounting hubs and brokerage community in resolving trade related issues
Monitoring and resolving intra-day trade breaks so to prevent internal/external NAV anomalies

218

Operations Assistant Resume Examples & Samples

Take care of the day-to-day operations of the funds and following up with third parties
Prepare payment instructions, supervision of Accounts Payable Process and ensuring strong and robust controls around the process
Manage daily reconciliations of nostro and securities accounts (matching, assigning and investigating)
Take an active part in the initial setup of any new funds take-on and liaising with different functions as part of the set up process
Minimum 1 years’ experience in Asset/Investment Management operations
Thorough technical knowledge of investment products, market practices, and investment operations
Thorough understanding of China market, including the regulatory, market and cultural nuances in each country

219

Operations Assistant Resume Examples & Samples

Conduct initial triage of new business applications, as well as, quality review the accuracy of submission entry previously entered in the clearance and reservation system
Order and screen miscellaneous reports needed in the rating and underwriting processes such as D&B, Motor Vehicle reports, loss history reports, OSHA, SAFER, business websites, etc
Create conditional, non-renewal, and/or other legal policy notices. Follow proper statutory time and mailing procedures
Initiate the process for transactions such as new business, renewals endorsements and cancellations by creating tasks and assigning to the appropriate parties

220

Operations Assistant Resume Examples & Samples

Good Communicator
The ability to work well under pressure
Willingness to work unsociable hours to fit in with the needs of the business
Able to work on own or as part of a team
A Full UK Driving Licence would be beneficial

221

Marina Operations Assistant Resume Examples & Samples

Responsible for performing administrative functions for the marina as directed by the Marina Manager
Assist Marina with any AR collections. Call customers when requested and send monthly statements
Create PO's as needed. Process store payables, checking for PO's and proper approvals prior to submitting to Shared Services
Monitor and reconcile petty cash and cash balances in tills. Submit reconciliations to S/S. Submit check requests to replenish as needed
Responsible for maintaining all company credit cards and tracking usage. Reconciles statements and submits to S/S
Assists Marina Manager with matching PO's/receiving/packing slips to invoices
Apply cash receipts and ACH funding in system
Generate reports and correspondence as required, maintain filing
Distributes all communications to team members as required. (ECHO board)

222

Operations Assistant Resume Examples & Samples

Serve in a consultancy role and assist in executing key business initiatives
Prepare reports and presentations
Serve as the liaison between Executive and other Sr. level executives, internal staff and outside clients
Arrange and organize domestic and international travel
Prepare internal and external correspondence
Process expense reports and manage accounts payable
Perform a variety of administrative duties which include but not limited to: answer telephones; compose emails and create documents; presentations; schedule meetings; manage the calendar; create meeting agendas and recaps; order office supplies; order collateral materials; create and maintain folders and files; prepare reports
Manage vendor and partner meetings and conferences
Manage daily timekeeping schedule
Assist with projects as needed
Maintain contacts and contract lists
Min. 2 years prior Executive Assistant experience
Strong administrative support skills including intermediate experience with Microsoft Office Applications (Word, Excel, Outlook, Power Point)

223

Business Operations Assistant Resume Examples & Samples

Maintain a close liaison with custodial supervisors
Develop and maintain process to track gross square footage of departmental facilities
Analyze personnel data and prepare reports
Write and review ?ready for signature? correspondence and other official documents
Resolve questions and respond to customer and employee requests and complaints
Maintain the custodial employee (MS Excel) spreadsheet
Maintain the custodial building/staffing square footage (MS Excel) spreadsheet

224

Operations Assistant Resume Examples & Samples

Analyzing customer surveys
Generating weekly reports
Writing business letters
Corresponding with vendors and shipboard personnel
Assisting Hotel, Marine, Training and Shipping Departments
Flexibility to adapt to multiple projects with the ability to multi-task
Assisting with accounts payable by reviewing and coding invoices
Bachelor’s Degree in Business (minimum GPA 3.5)
Expert in Excel
Drivers’ License and some driving required
Pre-employment drug test

225

Operations Assistant Resume Examples & Samples

Post-trade violation investigation & resolution
Account coding and Coding reviews
New account on-boarding activities
Identification of coding issues
Process /system enhancements
Maintenance of Legal & Compliance Restricted Lists
Assistance with Client certifications / attestations
Manual test execution
Projects as required

226

Operations Assistant Resume Examples & Samples

Audit application process, CRM integration and projects going to evaluation
Audit transcript requests and oversee reconciling of purchasing card
Back up Assistant Director of Operations and Operations Assistant II in absence
Train and incorporate new procedures for AES application process as needed
Validate data entry for transcript requests in the CRM and transcript log
Ability to work independently on tasks and projects as assigned
Good computer skills with working experience in word processing, spreadsheet applications, email, Internet based programs, and data entry
Excellent organizational skills with a demonstrated ability to manage projects from initiation to completion while dealing with multiple interruptions

227

Operations Assistant Resume Examples & Samples

Understands and is accountable for full compliance and following of all Quality, GMP’s, AIB and Micro [C&S Guidelines], EOHS, and safety standards and guidelines
Responsible for finished good preparation and inspection; including top cap placement, inspection check list, legible date codes, and quality of bag seals
Assists with finished goods preparation and inspection; including top cap placement, inspection check list, legible date codes, and quality of bag seals
Frequently bend at waist 0- degrees and flex at knees 120 degrees
Technical college/vocations school certificate of Associates degree in Marketing-related area preferred

228

Event Operations Assistant Manager Resume Examples & Samples

A “can do” attitude, willing to go the extra step to ensure excellent service
Minimum of 2 years management similar position experience within a 5 star busy catering/banquet operation
Time management and ability to delegate and direct team members
Able to lead and motivate team members
Microsoft Office Skills including Excel, Word and Outlook
Excellent written and spoken English communication skills
Excellent grooming
Able to work day and night shifts involving late starts and early finishes
Transport to and from the hotel at varying times
A competitive industry wage and generous annual leave benefits
Team member only discount global Hilton room rates
Discounts of up to 25% on products and services in participating Hilton outlets

229

Ticket Operations Assistant Resume Examples & Samples

Data entry and assisting customers with ticket and donation requests
Processing daily incoming cash, assisting with maintaining budget, assisting with all correspondence, directing high traffic, and working sporting and concert events. Will provide secretarial support for the box office and Ticket Manager
Two years experience in cash management, bookkeeping, or billing and collection of receivables. College education or additional experience may be exchanged year-for-year to meet requirements
Cashier experience or financial record keeping is required
Alertness, memory for verbal or written directions and details
Bookkeeping, office machines, and computerized cash drawer

230

Operations Assistant Resume Examples & Samples

Minimum 2 years of operations and administration experience
Proficient with computer software programs including MS Office suite (Word, Excel, Outlook and PowerPoint)
Ability to prioritize and multi-task in a fast paced environment
Bilingual (Spanish) a plus

231

Uhds Operations Assistant Resume Examples & Samples

Removes compost bags/bins from UHDS facilities and replaces as necessary
Recommends and implements ideas for marketing and educating users about the composting and Eco2Go containers
Shares ideas for increasing recycling efforts and effectiveness within UHDS facilities
Conducts audits of dumpsters to ensure frequency of pickup is both adequate and financially viable
Supports UHDS Facilities, Operations, and Residential Education units in their waste reduction efforts
Performs energy audits and meter reading as required
Current and continued enrollment as an OSU student for duration of employment
Ability to perform required tasks
Minimum GPA of 2.5
Previous experience in facility or parks maintenance or operations
Knowledge of recycling, compost and waste management practices
Experience with creating marketing materials and/or programs in related area

232

Operations Assistant Resume Examples & Samples

Minimum of 5 years computer experience required
Minimum of 1 year CSS experience preferred
Experience with Safety and Health Manual, IDMS, ARCOS, IBEW contract and ESOP/SDOP preferred
Strong organizational skills combined with the ability to multi-task and perform under pressure for extended periods of
Customer Accounting
Power Delivery

233

Operations Assistant Resume Examples & Samples

Maintain accurate records of prospective students requesting information about Hamline University
Process electronic inquiries, downloads and update files ensuring accuracy in data entry
Assist in the training and oversight of student work staff to support the operations function
Work closely with the Operations Lead to organize application admission files and process applications
Assist with admission events and event registration when needed
Provide maintenance and upkeep for the admission website and perform data entry in the various systems used and relied upon for accurate information by the undergraduate admission team
Provide backup support to other members of the Operations Team
Create and run various reports on a regular/timely basis with great attention to detail to ensure accuracy and data integrity
Administrative/office support duties to include, but not limited to: scanning, ordering supplies, filing, processing mailings, etc
All other duties as requested
Excellent interpersonal communication, organizational, written and administrative skills
Perform well under pressure in a very busy office environment in a positive and professional manner
Flexible and comfortable with change and ambiguity
Ability to take direction from a team of people
Interest and curiosity about the university environment and a willingness to ask questions
Accuracy in data entry and word processing – strong attention to detail
Ability to use and manipulate data using Microsoft Excel and Google Sheets
1 year of experience working in a professional office environment
1 year of using Microsoft Excel for reporting
1 year of word processing and data entry/management experience
2 years experience working in data entry/management
Experience working in Slate and Banner, experience with website maintenance

234

Operations Assistant Resume Examples & Samples

Contribute in increasing team efficiency by giving support both operationally and administratively. This may include lowly clerical tasks, transportation of company records and needed supplies, reception back up and other courier duties
Assist management in areas such as real time data analysis to reduce inspection costs, automation of record keeping and reduction of out of control parts/inventory material
Provide assistance in packing and shipping of company correspondence and materials to both domestic and international destinations
Extensive knowledge with excel
Computer literacy is required
Knowledge of logistics software is a strong plus
Minimum of two (2) years transportation experience

235

Operations Assistant Resume Examples & Samples

Type up agreed terms and conditions found in the broker’s recap
Carefully check all figures and terms are accurate
Ensure charter parties are typed up promptly without causing any delay to negotiations
Maintain a good understanding of relevant charter party forms and company standard terms
Good understanding of charter party agreements
Strong typing ability
Good at meeting deadlines
Computer literate (e.g. MS Excel, PowerPoint, Access, Word)

236

Operations Assistant Resume Examples & Samples

Issuing/retrieving the daily inventory records of vehicles, keys and other company equipment issued to employee drivers
Visually inspect and document vans and employees beginning and ending their shifts for mileage, fuel, interior and exterior condition, vehicle warning lights, cleanliness, proper equipment, lost & found items, proper fluids, and proper uniforms
Properly secure, monitor, and troubleshoot non-vehicle equipment when necessary
Coordinate fleet maintenance processes – tracking communicating, reporting, and coordinating, with the maintenance department and management the timely repair and regular maintenance of vehicles
Must have a clean/safe driving record required, successfully pass drug and background test, no criminal record
Ability to drive vans on and off lot from time to time
Ability to work outdoors all year-round
Ability to work 40+ hours per week in fast-paced work environment
Strong communication (both written and verbal), administrative, and organizational skills with ability to effectively communicate with drivers and employees
One year of relevant work experience a plus

237

Operations Assistant Resume Examples & Samples

Effective daily support for Client liaison managers in opening and processing new orders on the work management system platform
Maintaining and updating data on the work management system platform
Preparation of weekly monitoring reports and monthly statistics reports by collecting and managing required data for the research team
Perform ad hoc administrative tasks (e.g. managing technical new hires onboarding) and operations support tasks as required by research team and client liaison team

238

Operations Assistant Resume Examples & Samples

Enthusiastic
Innovative and creative thinking
Good knowledge of MS Excel, MS Word, and MS Powerpoint

239

Campaign Operations Assistant Resume Examples & Samples

Ensure all Digital and Linear activity is booked through the booking systems and adheres to the internal booking cycle
Regularly Monitor the delivery levels of all Linear and Digital campaigns, whilst highlighting abnormalities
Use initiative and judgement to resolve problems and ensure revenue is maximised throughout the month
Develop relationships with all members of the wider teams, to ensure conflicting demands across revenue streams are met - Breaks & Rating , Traffic , Late Sales and Air Time Sales
To understand and prioritise any late Linear or Digital problems highlighted by Air Time Sales
Resolve routine Airtime and Digital problems at a campaign level, whilst escalating more complex problems to the Executive/Manager
Communicate both verbally and in writing across all levels of the department
Work with the Campaign Operations Executive to prioritise workload
Understand all aspects of trading within the C4 revenue workflow and factors which impact the C4 sales proposition
The ability to work under pressure and to meet deadlines
Good communication skills (written & verbal)

240

Operations Assistant Resume Examples & Samples

Must possess a high degree of competence, skill and independent action
Must be resourceful and have the ability to multitask
Must be flexible to the work schedule to meet the core facility needs
Place inventory order through Lawson for multiple cost centers
Follow up with back ordered items as needed and notify end user of expected delivery date
Record amount of materials or items received or distributed into laboratory database
Quarantine and release inventory as directed by the Quality Management unit
Receive and distribute supplies following safety and proper storage guidelines
High school diploma is required
2 years of experience in an inventory or supply and distribution environment or in a warehouse or laboratory setting
Familiar with Microsoft Office Products and able to navigate secure web pages

241

Operations Assistant Resume Examples & Samples

Operate as a back-up to the supervisor to ensure orderly operation of the Shipping office
Coordinate work assignments and follow up to ensure tasks are completed in a timely manner
Assist in maintaining the highest performance, housekeeping and safety standards
Develop and recommend operational improvements where appropriate and assist with implementation upon approval
Work within WMS/PKMS IT systems to monitor work flow and generate reports
Perform other duties as directed by the supervisor for the effective operation of the facility

242

Operations Assistant Resume Examples & Samples

Education: High School diploma or G.E.D (accredited)
Experience: No previous experience required (in addition to education requirement)
None required
Normal setting for this job is: office setting and/or landfill/outdoor

243

Operations Assistant Resume Examples & Samples

Schedules appointments and coordinates appointment calendars for partners
Arranges for meetings and conferences
Maintain and manage CRM system
Manage contracted billing sheets
Generate client invoices
Manage deadlines and deliverables with KSM's marketing team
Prepares proposals and presentations; including PowerPoint presentations
Assist with billing, invoices, and credit card usage/reconciliation
Maintains correspondence files
Design and implement integrated proposal/contract collateral and process
Interaction and scheduling with clients
Performs various projects as assigned
Bachelor's degree preferred but not required
At least 2-3 years of experience
Marketing background a plus
Analytical abilities and aptitude in problem-solving
Advanced in MS Office (Word, Outlook, Excel and PowerPoint)
Ability to prioritize and juggle multi responsibilities
Highly organized and flexible to changes

244

Operations Assistant Resume Examples & Samples

Assist operations manager in the management of BOMs and procedural material
Assists with the preparation of estimates, cost reports, forecasts, schedules, account codes, budgets, and change orders
Coordinates quantity estimates by obtaining and analyzing data on unit labor costs and unit material costs
Updates estimates, schedules, reports, and documents based on revisions and changes to the project
Assists with the preparation of final project reports including obtaining historical data and information
Conducts a quality check of all documents and reports, verifying accuracy of data, information, and calculations
Imports all new BOMs in Intuitive
Imports and releases all ECNs for Innovative
Associates Degree or 1+ year of experience and/or training
Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals
Must have strong MS Excel skills
Ability to apply critical thinking skills and solve problems
Sense of urgency and ability to multi-task while remaining calm under the pressure
The ability to control and protect highly confidential information

245

Operations Assistant Resume Examples & Samples

Manage global diaries actioning all meeting requests
Arrange Global Video Conferences
Submit Expenses for business travel for senior management
Minimum 3 years PA experience
Office management skills preferred
Lateral thinker in times of travel chaos
Proficient in Outlook, Word, Excel and PowerPoint

246

New Britain Quarry Operations Assistant Resume Examples & Samples

Coordinate with operations to secure efficiency and compliance to company policies
Assist the New Britain team in daily operation assignments
Create and update records and databases with personnel, financial and other data
Support budgeting and bookkeeping procedures
Daily job costing of various operating expenses
Fill quarry operations parts order requests in a timely and efficient manner
Submit timely reports and prepare presentations/proposals as assigned
Notify local organizations and individuals of quarry blasting operations
Assist colleagues whenever necessary
Grow knowledge base in quarry operations and processing equipment to bring increased value to the local team
Outstanding written and verbal communication and interpersonal abilities
Able to complete complex administrative tasks with minimal supervision
Excellent organizational and leadership skills
Familiarity with office management procedures and basic accounting principles
Excellent knowledge of MS Office and other company enterprise software packages
Experience & qualifications in quarry/construction operations will be an advantage
High school diploma; Associate/Bachelor’s degree preferred
Lifting requirements – up to 50-lbs

247

A/P Operations Assistant Resume Examples & Samples

Prepare weekly vendors proposal
Download proof of payments
Create WF for approvals
Daily follow up of payments
Complete payment cycle
Experience in accounting or finance
Proficiency in Microsoft Suite
Banking platforms knowledge
SAP FI Module knowledge

248

Operations Assistant Resume Examples & Samples

Process applications received in the CRM
Verify applications for completeness and qualification
Complete daily task requests in the CRM
Assist with checking faxes, criminal background checks and AES operations
Mail daily inquiry letters, deliver mail and process mail
Thorough knowledge of professional telephone etiquette

249

Operations Assistant Resume Examples & Samples

Monitoring the information flow on the in-house collaboration tool (ProjectWise)
Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation
General support with project and team administration, e.g. maintaining the project calendar, coordinating meeting arrangements, document formatting, and adhoc typing
Information Management & Archiving
Receive and archive all electronic information and hard copies as required
Maintain project information database by ensuring all incoming and outgoing data is stored according to protocol
Monitor project email inbox for any actions and route correspondence / documents to correct team members as appropriate
Information Management System (IMS)
Prepare and issue formal Transmittals for all outgoing information
Prepare and issue formal instructions, Approval Request, meeting minutes and other outgoing documents
Monitor incoming queries (RFI’s) and information on ProjectWise to ensure all actions are completed
Monitor due dates for Consultant drawings to be issued, ensuring all information is released on time
Act as first point of contact for contractor queries regarding the IMS and provide training where necessary
Project Administration
Monitor project programme to highlight key dates and aid their successful completion
Prepare and update reports, minutes, and other documentation as necessary
Assist team members with the relevant document management procedures
Collect and/or track other data as required by the project team (e.g. HSSE statistics, Incident reports, etc)
Print drawings and documents as necessary
Methodical approach to work with good attention to detail
Willingness to help and learn
Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools
Previous document control experience
Experience with Construction Document Control systems beneficial
Some construction knowledge/background
Understanding of shop drawings / architectural drawings

250

Rr-operations Assistant Resume Examples & Samples

Perform additional duties as assigned or required
Previous administrative experience preferred
Previous accounting and payroll experience preferred
Ability to relate to a diversity of requests
Ability to handle multiple tasks and situations
Must be advanced in the use of Microsoft Office applications, including Word, Access and Excel
Knowledge of Power Point a plus
Regular attendance is required
High school diploma or G.E.D. equivalent
Must possess a valid driver’s license

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