Project Admin Resume Samples

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M Wilkinson

Marlin

Wilkinson

4123 Jefferey Estates

Houston

+1 (555) 818 1910

4123 Jefferey Estates

Houston

Phone

p +1 (555) 818 1910

Experience Experience

Boston, MA

Project Admin Assistant

Boston, MA

Hirthe-Harris

Boston, MA

Project Admin Assistant

Work with other Administrators in the office and other offices, assisting other Administrators in overload situations
Perform general clerical duties including but not limited to photocopying,
Contract management
Creates and maintains filing system containing confidential documents
Manages HR and compliance including new employee onboarding and labor compliance
Support staff in assigned project based work
Schedule meetings on Outlook and provide meeting support, including catering and other special arrangements

Chicago, IL

Project Admin

Chicago, IL

D'Amore Group

Chicago, IL

Project Admin

Participates in budget administration, providing analysis, keeping records, and working with the project manager on forecasting financial performance
Assist in PRIME functions performed by PM
Working with Engineers and Project Managers on submission
Carries out many functions by assisting the project manager in organizing various projects
Create purchase orders and make sure GR are done accordingly
Assist in Business Case Development
Create new projects on the current Project SharePoint website for audit purposes

present

Detroit, MI

Project Admin Specialist

Detroit, MI

Toy, Steuber and Buckridge

present

Detroit, MI

Project Admin Specialist

present

Make recommendations to management for improvements to various projects, tasks and objectives
Manages a large inter-division project by assisting in the development and administration of the project plan
Designs and develop reporting to keep projects on target, identify issues resolution and update management on projects
Assist with general administrative duties, to include general correspondence, arrangement meeting facilities
Review, evaluate and render, financial reports based on business unit performances to budget or goal
Perform complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy
Assist with the coordination of project or program implementation and rollout

Education Education

Bachelor’s Degree in Value

Southern Illinois University Carbondale

Bachelor’s Degree in Value

Skills Skills

Basic knowledge of project planning methodologies
You’ll manage the scheduling, preparation and administration of meetings including coordination of facilities, distribution of meeting materials, archival of meeting materials and distribution of minutes
You will serve as primary site point of contact for scheduling, preparation and coordination of Sales Event Planning, Client Site Visits and Sales Presentation Meetings
Ability to accurately review and complete detail oriented information and projects
Strong planning and organizational skills
Good communications skills
Ability to conceptualize and organize project planning process
Ability to take responsibility and function under minimal supervision
Applies concepts and theoretical knowledge acquired through education, training or experience
Proficient in Microsoft Office Suite (Word, Outlook, Excel and PowerPoint)

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Project Admin Resume Examples & Samples

Managing EURC requests
Working with Engineers and Project Managers on submission
Appropriate completion of ticket
Track approvals to the primes and work orders generated by those primes
Creating programs
Submit through all requirements from start to finish until complete
Submitting Purchase Orders in ePurchase (catalog & non-catalog items)
Create new projects on the current Project SharePoint website for audit purposes
Update Clarity
Assist PM’s on all projects
Assist in Business Case Development
Enter Business case information into tool with information provided by the PMs
Verify cross impact groups based on direction of PMs
Ensure all Business case documentation is provided and stored in the tool(Tech Template, supporting information)

Project Admin & Control Resume Examples & Samples

Has knowledge of all banking products and processes
Understanding of Citi’s strategic goals with the divestiture
Knowledge of Citi standard control processes
Experience of working with a wide range of fields and topics
Excellent control and process focus, must understand legal, compliance and control consequences
Should be flexible, initiative and creative
Ability to set priorities and work under pressure
Good influencing skills desirable
3-5 years experience in a banking operation and/or quality unit
College or university degree

Contract Recruiting Project Admin Resume Examples & Samples

Coordinate and scheduling interviews, book conference rooms, set up video conferencing, conference calls, etc
Update offer document templates as needed
Coordinate handoff to HR – completed new hire paperwork and offer documents, on boarding coversheets, etc
Proficient in Microsoft Office applications
Associate Degree (AA) and a minimum of 1 year related job experience or equivalent combination of education and experience
Experience in recruitment and/or HR preferred

Government Affairs Project Admin Resume Examples & Samples

Good understanding of Congress and the legislative process
Good understanding of the legislative process at the state and local levels
Excellent skills in MS Office suite is a must – particularly strong proficiency in Outlook, Word, Excel, PowerPoint, OneNote, and Windows is required
Knowledge and experience of Microsoft systems and tools is a plus
Work independently without significant oversight or instruction. Be willing to take initiative
Demonstrate a positive "can-do" attitude
Must have strong attention to detail and ability to maintain confidentiality and follow corporate policy and ethics guidelines. Must maintain confidentiality of highly sensitive material and information with discretion and professionalism
Develop collaborative relationships with others who have a diverse set of working styles and perspectives. Track record of being an enthusiastic and effective team player with experience leading and influencing others to ensure successful outcomes. Adaptable and must work successfully in a team/partnership environment, build and maintain effective working relationships with diverse group of contributors
Be creative, curious, and an effective communicator across all levels of the organization in both written and verbal mediums
Ability to work well in a fast-paced, changing environment, under pressure, on short-notice, and take appropriate action. Operate with composure and flexibility under pressure
Excellent organizational, analytical, anticipatory, and written communication skills
Willing to travel, as needed
Providing business support to USGA team members
Supporting events and external outreach
Representing the company publicly in a variety of settings
Evangelizing Microsoft products/services and effectively use social media tools
Researching, writing, editing and proofing policy papers and talking points
Coordinating communication and collaboration across teams
Managing calendaring in order to ensure accuracy in scheduling and organization
Developing an understanding of the Rhythm of Business to contribute to planning discussions and anticipate business needs and challenges
Maintaining internal website content and OneNote notebooks
Serving as a resource for organizational and corporate policies and procedures
Two year college degree or four year degree required, BA/BS strongly preferred
1+ years of work experience in an professional environment/internship required
Government experience preferred

Senior Specialist, Special Project Admin Resume Examples & Samples

70% - Plans, directs and coordinates cross-functional teams formed to solve crucial administrative, financial and operational problems or business initiatives; may prepare and conduct briefings and review meetings for Executive and Senior Staff; provides input to management on methods and procedures to enhance operational effectiveness; provides technical interpretation of laws, regulations, accounting procedures and other professional guidelines; develops or assists in developing additional policies and procedures to strengthen financial or business/operational procedures
15% - Responds independently to inquiries for financial or business/operational initiatives by collecting, analyzing, interpreting, and summarizing data
10% - Ensures compliance with company directives, policies and procedures related to internal accounting and disclosure controls for government compliance, audit and financial reporting
5% - Periodic preparation of Business/Operational Initiative action plans and schedules, status reports and mitigation plans for the Office of Primary Responsibility
Familiar with Oracle eBS or SAP cross functional module configuration settings, system administration and database architectures
Proficient in Oracle or SAP SQL language to develop extract and ad-hoc reports
Progressive financial accounting experience as well as experience with governmental entities
Proven ability to manage and deliver multi-projects timely and within budget
Familiar with industry Audit Standards, Sarbanes-Oxley guidance and COBIT framework
Excellent written communication skills are critical
Strong communication, presentation, and analytical/problem solving skills
Proficent in MS Project, MS Word, MS Excel, SharePoint, PowerPoint

Telecom Project Admin Resume Examples & Samples

3+ years of experience required (with 1+ years experience as a Project Coordinator in the wireless telecommunications industry strongly preferred)
HS graduate or equivalent required (specialized training or education may be substituted for part of the experience)
Detail oriented, able to multitask, prioritize and meet deadlines required
Expert in all aspects of Microsoft Office especially Excel preferred
Strong organizational and communication skills preferred

Project Admin Assistant Resume Examples & Samples

Answer calls and transfer to appropriate staff member
Maintain and distribute staff weekly schedule
Administer and organize project filing (hard copy as well as electronic system)
Set-up, coordinate and administer meetings and conferences
Perform general clerical duties including but not limited to photocopying,
Faxing, mailing, filing and typing
Create and modify documents using Microsoft Office, Power Point
Back up for the receptionist
Excellent reading, writing and communication skills
Proven experience in complex administration and office organization with excellent reading, writing and communication skills
Enjoys working with all levels of employees incl. project management
Profound knowledge of Microsoft office tools
Experience in an assistant role in start-up organizations
Language skills: English or German as mother tongue with professional knowledge of the other language
Proficiency in French and Italian would be preferable additional skill
Interested in working in a lively environment
Professional degree preferable in office management
Pro-active self-starter with hands-on approach
Smart out-of-the-box thinker
1-3 years of working experience, ideally in international companies
Be prepared to work on site- and the construction-environment / facility

IT Project Admin Resume Examples & Samples

Responsible for assisting the project manager. This includes understanding project goals, deadlines, priorities, resource administration, financial management, and assistance in preparing presentations and general coordination / administrative tasks, which may include some meeting scheduling
The project administrator reports to the PMO and to the project managers to which the projects are assigned
2 year degree required
Coordinate project plans across teams
Monitor and report on cross project dependencies
Assist project managers with the development of work plans
Ability to function effectively in stressful situations / circumstances
Ability and desire to learn new skills
Ensure quality, timeliness, and results meet PMOs expectations
Track to project Resource Plan
Set up Changepoint for resources and tasks per PM direction
Weekly Actuate / Changepoint reports for financial tracking
Monitor Sharepoint Document repository

Project Admin Resume Examples & Samples

Responsible for handling all project office administrative needs for the IT project personnel or management
Document and distribute meeting agendas, take and distribute meeting minutes as needed
Scheduling meeting times and locations
Assist in maintaining and tracking project action item lists
Assists in maintaining the project plan
Develop presentations and arrange training for project staff as needed
Participates in budget administration, providing analysis, keeping records, and working with the project manager on forecasting financial performance
Maintains supplies inventory anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Makes travel arrangements for project personnel
Brings together project administration and technical knowledge
Basic knowledge of project planning methodologies
Proficient in Microsoft Office Suite (Word, Outlook, Excel and PowerPoint)
Good communications skills
Ability to accurately review and complete detail oriented information and projects
Ability to conceptualize and organize project planning process
Ability to take responsibility and function under minimal supervision
Previous project administration experience strongly preferred

Telecom Project Admin Assistant Resume Examples & Samples

3-5 years of experience required (with 1+ year’s experience as a Project Coordinator in the wireless telecommunications industry strongly preferred)
Proficiency with Access Database creation, VBA and macros required
Detail oriented, able to multitask, prioritize, expedite and meet deadlines required
Ability to travel occasionally as required
Experience with telecom project BOMs, EPL materials and strongly preferred
Expert in all aspects of Microsoft Office – especially Excel preferred
Ability to maintain organized and accurate records/files of all inventory movement preferred

Project Admin Assistant Resume Examples & Samples

General administrative support to office Principals, Project Managers, and Technical Staff
Prepare, review, and track correspondence, invoices, task orders, contracts, and other related project information
Proof read reports, spreadsheets, and presentations
Prepare PowerPoint presentations and Excel spreadsheets
Schedule meetings on Outlook and provide meeting support, including catering and other special arrangements
Make travel and hotel reservations as necessary
Preparation and submittal of expense reports
Respond to information inquiries from senior management and clients
Maintain share drive data storage systems for marketing, business development, and operations
Photocopying, collating, and binding of reports
Work with other Administrators in the office and other offices, assisting other Administrators in overload situations
Daily distribute mail and packages as necessary including overnight FedEx of packages
High School graduate or equivalent required
Four year college degree from an accredited university in Business or related field is beneficial
7+ years' of relevant experience required
Experience with Microsoft Office including: Word, Excel, Outlook and Power Point is required
Experience with Expedition, Prolog, or other related project management software is beneficial

Facilities Project Admin Resume Examples & Samples

An active current TS/SCI U. S. Security Clearance with CI Poly
Experience creating and presenting chart/briefing packages
Experience at a high proficiency level with using Microsoft Office Products; Excel, PowerPoint, Word and Outlook
A bachelors degree

Project Admin Specialist, Assistant VP Resume Examples & Samples

Perform complex administrative duties involving frequent exercise of independent judgment, initiative, and diplomacy
Manages a large inter-division project by assisting in the development and administration of the project plan. Serves as a coordinator of various projects
Conduct research and data analysis for special and on-going projects. Prepare reports and recommendations. Compiles data for various administrative reports
Prepares/summarizes information from raw data using spreadsheets or other software
Requires the ability to create mathematical computations in spreadsheets and convert to presentation level materials
Designs and develop reporting to keep projects on target, identify issues resolution, and update management on projects. Monitors and reports trends
Requires the ability to describe business problems and their solutions to management. Make recommendations to management for improvements to various projects, tasks and objectives
Assists in reviewing long-range business plan proposals based on current and anticipated business needed
Assist with general administrative duties to include general correspondence and arrange meeting facilities. Process and coordinate department accounts payables and expense vouchers
May coordinate or maintain department budget
Ability to creatively and effectively convey ideas through verbal and written communications
Strong database, Excel, PowerPoint, and Visio skills

Manager, Robust Design & Project Admin Tools Resume Examples & Samples

Lead diverse teams focused on, providing effective and efficient tools for project management; ensuring lab tools and equipment are adequately supported; enabling the performance of robust design verifications; and managing EH&S throughout the Indianapolis technical building
Identifies, develops and supports a culture of continuous improvement
Interact with CCS WHQ for robust design and product management tools
Act as a leader of robust design , ensuring that the proper manufacturing and service requirements are appropriately addressed within the QRB/PRB review
Oversees lab facility’s technologies, support process and tools and required improvements to achieve greater testing efficiencies
Fosters learning and development environment to encourage skill acquisition and career progression
Collaborates with Quality organization to implement and maintain proactive efforts to improving quality of products
Manages clear, concise and results oriented communications with diverse stakeholders, customers, vendors and employees
Manufacturing and service requirements and methodologies
ACE/Six Sigma/Process improvement tools and resources
HVAC design and testing
Gauge repeatability and reproducibility of the data (gauge r&r and calibration)
Psychometrics and psychrometry
EH&S

Project Admin Resume Examples & Samples

Nordic Onco/Hema/Med
Coordination (planning and execution) of events (Congresses, launch events, symposia, advisory boards and exhibitions, internal meetings) in local country/Nordic and abroad together with responsible team member: offer requests, organizing meetings, contacts with travel agency, travel arrangements, preparation of agendas and invitations, contacts with customers, practical arrangements during events, budget follow-up
Nordic Onco/Hema/Med/MAX
Acting as a key team member in different MAX/Medical and Franchise teams
Have a proactive approach to support team activities and actively give support the administrative tasks
Give admin support to the reporting functional head; Franchise Head or Medical Director or Market Access Head
Coordinate when needed with Procurement for sourcing processes and be first point of contact for Procurement in designated team/s
Create purchase orders and make sure GR are done accordingly
Invoice handling (SIM) and give support when needed for SIM/VRM/VIM systems
Keep internal mailinglists updated
Handling of NP4 approval process in close collaboration with responsible team member
Nordic Onco/Hema
Coordination (preparation and sustenance) of promotional material together with responsible person within the Team
Coordination with advertising agencies and print broker, offer requests, mailings etc
Be first point of contact for advertising agencies, print brokers etc
Coordination of Franchise related digital projects
Tracking of A&P costs
Be super user of Apsis and be responsible for creation of eNewsletters
Country specific: Maintain promotional material in warehouse, handling of customer requests
Maintenance and updating of websites and SharePoint, creation of eNewsletters
Responsible for collecting and monitoring data for EFPIA reporting
Coordination with Procurement when needed for sourcing processes
Assist in office routines
Onboarding of new team members in named area of responsibility
Be responsible for IGM; Information Security, Compliance and Record
Qualification in Business and Administration
Fluent in one Nordic language
Excellent in English. Previous experience of administrative/marketing work, or assistant/coordinator work experience
Knowledge of pharmaceutical marketing and regulations

Project Admin Resume Examples & Samples

Support PM to organize meetings and arrange travel &logistics
Assist PM for documents preparation, i.e. presentation materials
Translation and interpretation support
Daily secretarial support like typing, filing, phone, fax & email handling, etc
Support project related coordination and communication

Project Admin Resume Examples & Samples

Actively support the Company's commitment to safety and its "Core Values"
Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
Manage and participate in accounting and administrative functions, including accounts payable, accounts receivable, payroll, and general office operations
Monitor database activity within the office, including employee information, time entry, accounts payable, accounts receivable and payroll
Complete weekly preparation of payroll for jobsite; ensure proper organization and maintenance of associated records and information
Ensure timely and accurate customer billings. Maintain files for A/R and tax information. Assist Project Managers with aged accounts
Ensure timely and accurate processing of accounts payable
Assist Project Managers with forecasting and job management, when necessary. Assist Regional Manager with end-of-month reporting procedures
Support job site management by providing general administrative support
Implement company policies and procedures on jobsite and ensure all procedures are consistently applied and followed
Perform other responsibilities as required or assigned
Minimum high school diploma or the equivalent
5+ years related office management experience
Payroll and billing experience preferred
Previous construction industry experience a plus
Computer skills include Microsoft Office, Word, Excel, Outlook, and database applications
May require periodic travel to remote job sites

Intern / Co-op-project Admin Resume Examples & Samples

Experience: 0-1 year of experience
Education: Working toward a Bachelor’s degree in Construction Management, Engineering, Business, or related field. At least two (2) years of education preferred
Software applications: Microsoft Office (Word and Excel)

Project Admin Resume Examples & Samples

Applies concepts and theoretical knowledge acquired through education, training or experience
Learns company- and function-specific standard operating procedures, data requirements, and associated processes and technologies
Bachelor’s degree and 0+ years of related experience
OR equivalent combination of education and years of related experience

Junior Project Admin Support German Speaker Resume Examples & Samples

Understand and learn the objectives of the project tasks assigned to you
Understand the learning objectives and skills required to execute the project tasks
Work to be carried out in accordance to the project plans
Plan your tasks according to the project objectives and produce deliverables expected of you ensuring completeness, timeliness, adherence to quality and with high respect to customer satisfaction
Proactively manage risks, issues, constraints and assumptions for your tasks
Receive and respond to user inquiries and requests with speed, accuracy and proficiency
Ensure fast and accurate turnaround of work
Solve problems using agreed upon procedures
Develop a comprehensive understanding and mastery of all tools
Remain updated on products, policy, procedure and other important operational issues
To work in partnership with local management, colleagues and clients at all levels to ensure requests are resolved to the satisfaction of the customer
Follow agreed escalation procedures
To come in on time and on scheduled shift and Breaks assigned by staff manager
Follow rest day schedule as assigned
Advice staff manager of planned leaves as stated in the Handbook
Maintain quality standards in accordance with agreed metrics
Proficient in written and verbal communication in the English language
Proficient computer and technical skills
Good process mapping ability
Proactive, service minded and able to multi-task
Good interpersonal skills (empathy, verbal dexterity, etc.)
Previous back-end process administration experience
Previous customer service or contact center experience (optional)
Communication (Oral/Written)
Performs Well Under Pressure
Problem Solving/DecisionMaking
Strategic Thinking

Storeroom Project Admin Resume Examples & Samples

2 years in a storeroom administrative capacity or 2 years working in maintenance or projects in order to have base-line knowledge of equipment and parts used in a typical chemical plant
Microsoft Office and Sap exposure
Familiarity with manufacturing environment required

Project Admin Assistant Resume Examples & Samples

Answers phones
Monitors office inventory
Ships materials
Payroll & A/P processing
HR Admin duties
EEO compliance
Creates and maintains filing system containing confidential documents
Updates jobsite notices, hiring packets, safety logs, and contracts
1 year of experience in an office setting

Project Admin Resume Examples & Samples

Supply chain
Good understanding of payment process relating to invoices and payments received and issued
Good understanding of financial systems
Ability to work unsupervised
Good organizational abilities and a keen eye for ensuring efficiency of service delivery
In-depth knowledge of SAP operating environment is preferred
Familiar with MS Access
Receptive to advice and guidance of others
Confident and diplomatic telephone manner
Ability to be assertive

Project Admin / Key User Resume Examples & Samples

Implementation and maintenance of Product cost measures into Hella Tracking Tool, based on the information received from Material Group Management or Purchasers relevant for all European production locations for Lighting Business Division
Creation of daily/weekly/monthly LiOn overview reports to highlight the evolution of Purchasing savings versus targets after Purchase Price Index alignment with Controlling department
Analysis reports between actual status of realized and forecasted savings/losses versus previous status
Identification and root cause analysis for the main deviations
Worldwide communication at division level of the Product costs measures
Moderator for different workshops (Product Cost & (Re)-DtC) in order to generate ideas of costs optimization
Minimum 3 years experience (controlling, or project administration) preferably in the automotive industry
Fluent in English (writing, speaking, listening); knowledge of German is an advantage
Advanced utilization of Excel, Power Point
Advanced communication skills
Intercultural understanding

Project Admin Specialist Resume Examples & Samples

Manages a large inter-division project by assisting in the development and administration of the project plan
Serves as a coordinator of various projects
Present, research, financial and statistical analysis to help identify methods, procedures and technologies that enhance division's execution
Assist with the coordination of project or program implementation and rollout
Conduct research and data analysis for special and on-going projects
Prepare reports and recommendations
Compiles data for various administrative reports
Prepares /summarizes information from raw data using spreadsheets or other software
Designs and develop reporting to keep projects on target, identify issues resolution and update management on projects
Monitors and reports trends
Requires the ability to describe business problems and their solutions to management
Make recommendations to management for improvements to various projects, tasks and objectives
Participates as a key player on other projects and represents the business unit in multi-division projects
Review, evaluate and render, financial reports based on business unit performances to budget or goal
Assist with general administrative duties, to include general correspondence, arrangement meeting facilities
Process and coordinate department accounts payables and expense vouchers
Typically requires 4+ years of demonstrated knowledge in project coordination experience, and strong business analytics
Requires advanced communication skill level for written and oral presentations, planning, negotiation, reports construction with knowledge of internal policies and presentations
Excellent organization and people skills
Strong data base and spreadsheet, PowerPoint, and Visio skills

Project Admin Assistant Resume Examples & Samples

Processes Certified Payroll, A/P, and invoices
Manages HR and compliance including new employee onboarding and labor compliance
Maintains DBE/Apprentice logs

Project Admin Resume Examples & Samples

You will provide extensive event management/catering for multiple individuals
You’ll manage the scheduling, preparation and administration of meetings including coordination of facilities, distribution of meeting materials, archival of meeting materials and distribution of minutes
You will create, edit, proofread, and publish formal client presentations
You will interact with senior level management and maintain a high level of confidentiality
You will serve as primary site point of contact for scheduling, preparation and coordination of Sales Event Planning, Client Site Visits and Sales Presentation Meetings
You will plan travel for multiple individuals
You will coordinate vendor and supplier meetings and reviews
You will order and manage office supply inventory
You’ll complete expense reports for the Vice President, team managers, and associates as needed
Onboarding: working with the space coordinator, scheduling moves, engaging FREC and Tech
You will perform special projects, adhoc requests, and other related duties as required
Provide back-up support for Sales Admin Team