Admin Specialist Resume Samples

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E Hahn

Edna

Hahn

144 Albert Fields

Houston

+1 (555) 879 3590

144 Albert Fields

Houston

Phone

p +1 (555) 879 3590

Experience Experience

Dallas, TX

Admin Specialist

Dallas, TX

Bauch and Sons

Dallas, TX

Admin Specialist

Coordinates placing catering orders, preparing meeting materials, and setting up rooms for work-related events and gatherings
Initiate, typing, composing, editing and proofing agendas, minutes, correspondence, documents, publications, and/or reports
Oversees the day-to-day collection, handling, and safeguarding of parking pay station revenue
Developing and maintaining reports for quality, productivity maintenance, supplies, tooling, spare parts
Approves the voiding of parking citations, and coordinates the citation crediting process
Coordinates and maintains office supplies, including ordering and restocking of items
 Responsible for managing, coordinating and monitoring the maintenance of electro-mechanical

Chicago, IL

Mobile Admin Specialist

Chicago, IL

Stroman, Veum and Kilback

Chicago, IL

Mobile Admin Specialist

Work with Development and Quality Assurance staff to resolve issues reported by customers
New user processing for SOTI: group creation, permissions assignment, management, etc…
Field support calls and perform root cause analysis/resolution into the issues the field is facing
Coordinate new build testing with QA team, work through regressions & roll out changes once approved
Serve as Point of Contact for vendor issue reporting
Handle all branch order processing – evaluate all equipment requests (determine source: spare pool or quote new),
Billing audits for unused mobility devices (conducted monthly). Work with WWD vendor to get inactive lines placed on standby or cancelled, and Denali vendor to remove from SOTI and device management pools

present

Philadelphia, PA

Regional Admin Specialist

Philadelphia, PA

D'Amore-Roob

present

Philadelphia, PA

Regional Admin Specialist

present

Orders and Maintains adequate supplies for office use, while keeping within established budgets
Fields and screens incoming telephone calls, letters, and/or visitors; answers routine questions, and furnishes information, when possible, to save the RVP’s time
Organizes and maintains the Regional office files and records while reducing waste and maximizing efficiency; Ensures there is proper security for confidential files
Maintains cleanliness Regional Office; Contacts Property Manager and or repair service people for building maintenance issues
Maintains a secure office by monitoring the security camera and the security system to be sure it is working properly; Contacts Vector Security when the system is not working properly; Screens visitors to the regional offices
Regularly works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
Makes day to day decisions, requiring knowledge of Regional policies and procedures; proactively works to develop process improvements

Education Education

Bachelor’s Degree in Administration

University of Tennessee

Bachelor’s Degree in Administration

Skills Skills

Open-minded, service-minded
Good listening skills and response to people in an effective, positive and friendly manner
Good team player
Working knowledge of Microsoft office software and office facilities
Proficient in Microsoft Office and Outlook
Strong attention to detail and organizational skills
Excellent communications skills
Knowledge of computer applications
Knowledge of health connect
Excellent organizational and multi-tasking skills to prioritize work to meet deadlines and handle urgent matters while staying on task with other assigned duties and responsibilities

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Admin Specialist Resume Examples & Samples

Coordinates and maintains office supplies, including ordering and restocking of items
Coordinates placing catering orders, preparing meeting materials, and setting up rooms for work-related events and gatherings
Provides back-up support for all Account Services functions as needed including customer callbacks and follow-up

Admin Specialist Resume Examples & Samples

Ability to read blueprint and use measuring instruments
This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee
High School diploma or equivalent (GED) from an accredited institution

Admin Specialist Resume Examples & Samples

Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management
Reviews/screens manager/executives mail, researches issues and provides recommendations
CLAUSE Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement
Minimum three (3) years of secretarial/administrative or comparable experience
Business school/college level courses highly preferred

Functional Admin Specialist Resume Examples & Samples

Load customer contracts and contract modifications into the Oracle Order Entry System
Prepare and disseminate Oracle Reports
Maintain and update contracts documentation within the Contracts electronic Library
Gather information in support of internal and external data calls and audits
Access and retrieve information from government websites
Initiate and support the Contract Closeout process. Update the database and run reports in support of Contract Administrators
Support special projects as necessary

Senior Admin Specialist Resume Examples & Samples

Lead Time Keeper for corporate Training and back-up for Kings Mountain (training will be provided)
Must exercise initiative, judgment and knowledge of company policies, practices and the organization
Maintains key reports and updates for director (ex. monthly KPIs)
Reviews monthly budget and expense reports to identify any discrepancies
Successfully on-boards any new employees and helps with general orientation to group
Ability to handle Confidential information
Other duties as assigned
At least eight years of administrative support experience or equivalent work experience in another field
College associates degree
Highly proficient with CAS, and Microsoft office products (Excel, Word, Access, and Outlook)
Experience coordinating/arranging activities of Training director and staff, handling telephone activity, mail, and correspondence, coordinating the process of communicating and gathering information and plant activities
Demonstrated excellent organizational, time management, and interpersonal communication skills
Experience with the use of company Portal and the Nuclear Learning Management System (LMS)
Experience with written and oral communication
Experience in interacting with a wide range of contacts (internal and external)
Experience in the production of accurate, correctly spelled, grammatically correct, and properly formatted correspondence and documents
Ability to make accurate and timely data entries to computer databases
Experience in multi-tasking and adapting to constantly changing conditions/priorities
Demonstrated ability to effectively handle the range of typical administrative duties, including strict adherence to confidentiality rules for sensitive information
Self-motivated and able to work productively with little direct supervision

Admin Specialist Resume Examples & Samples

Open-minded, service-minded
Good listening skills and response to people in an effective, positive and friendly manner
Working knowledge of Microsoft office software and office facilities
More than 1 years relevant experience in U.S./European enterprises; especially having office and plant administration experiences are preferred

Mobile Admin Specialist Resume Examples & Samples

Serve as Point of Contact for vendor issue reporting
Field support calls and perform root cause analysis/resolution into the issues the field is facing
Track and update usage and assignment of wireless devices
Work with the various lines of business to define new mobile solutions when applicable
Troubleshoot and recommend solutions for customer issues related to software setup and configuration
Work with Development and Quality Assurance staff to resolve issues reported by customers
Handle all branch order processing – evaluate all equipment requests (determine source: spare pool or quote new),
Coordinate new build testing with QA team, work through regressions & roll out changes once approved
New user processing for SOTI: group creation, permissions assignment, management, etc…
Billing audits for unused mobility devices (conducted monthly). Work with WWD vendor to get inactive lines placed on standby or cancelled, and Denali vendor to remove from SOTI and device management pools
Investigate PS Team/Field reports of production tickets & intake of new report requests
Work with Denali to ensure branches that have Due Back devices are shipping them back in. Monitor daily reporting on this and get with PSM’s to ensure responsiveness
Monitor weekly support reporting and call attention to any concerning patterns: exceptionally high number of repairs for one branch/region, repeat repairs for same device, repair calls that were actually educational opportunities with branch, etc…
Working on or supporting applications/systems,
Troubleshooting software setup and configuration,
Supporting mobile device billing and bill reconciliation
Working with Mobile Device Managers (MDMs) or supporting mobile devices (Blackberry, iPhone, scanners and others) locally as well as remotely
Experience reconciling corporate billing issues
Ability to document and maintain processes, policies and SLAs
Ability to build relationships and set expectations with third-party vendors
Excellent customer service and relationship building/management skills
Demonstrated positive attitude
Detail oriented with strong organizational and time management skills
Solutions oriented

Workforce Admin Specialist Resume Examples & Samples

As the lead for reductions in force in Workforce Administration, partners with HRBPs and Legal to ensure process excellence. Ensures coordination with all stakeholders and timely/accurate delivery of all components of the process
Manages procedural implementations, enhancements, redesign and formal documentation
Partner with Workforce admin team, HR and other functions to analyze, define and propose solutions to business needs and determine the best approach for the overall enterprise. Manages full life cycle implementations for assigned projects
Assists in the planning team’s recurring activities and new projects based on customers’ requests and priorities
Drafts and delivers communication and training with HR and business on workforce administration related programs
Manages case escalations within workforce administration to ensure resolution
Works with Legal and HR Compliance to define business requirements driven by Federal, State and Municipal employment legislations
Optimizes usage of McKesson HR systems to support and optimize a range of Workforce Administration functions
Collaborate closely with HRIS to ensure system understanding, application and seamless delivery of service. Leads user testing, documentation and implementation of system enhancements
Support other administrative requests directed by manager Workforce Administration, as needed
Ensures all audits are executed and managed as per plan
Ensures company policies and practices are followed within workforce administration

Regional Admin Specialist Resume Examples & Samples

Maintains accurate payroll records for the assigned Regional office (e.g. enters weekly payroll data, tracks vacation, holiday, and sick hours, provides exception reporting as needed)
Fields and screens incoming telephone calls, letters, and/or visitors; answers routine questions, and furnishes information, when possible, to save the RVP’s time
Opens and distributes mail to appropriate person; Responds with form letter to routine requests; Determines what needs to be filed and briefs the RVP on items needing immediate or personal attention
Organizes and maintains the Regional office files and records while reducing waste and maximizing efficiency; Ensures there is proper security for confidential files
Maintains cleanliness Regional Office; Contacts Property Manager and or repair service people for building maintenance issues
Maintains a secure office by monitoring the security camera and the security system to be sure it is working properly; Contacts Vector Security when the system is not working properly; Screens visitors to the regional offices
Acts as the contact person for internal and external customers and uses independent judgment to respond to requests for information or to refer more complex requests to appropriate staff members; follows up with appropriate Regional staff to ensure issues have been resolved; May communicate on behalf of the RVP
Assist in Communicating and resolving outstanding customer complaints that come to the Regional Office via phone, letters, CCIC, or Corporate; Contact DMs or appropriate Store Manager’s to get resolution
Regularly works with or provides confidential and sensitive information and exercises discretion concerning its dissemination
Makes day to day decisions, requiring knowledge of Regional policies and procedures; proactively works to develop process improvements
Organizes and expedites flow of work through Regional office. Initiates follow-up action
Drafts, produces, proofreads, edits, and processes correspondence or other documents for RVP approval. May exercise independent judgment to send out correspondence on behalf of RVP as needed
Researches, compiles, and may analyze data for special projects and various reports. This may include utilization of spreadsheets, database, or word processing software
Create spreadsheets including formulas to organize, display, and summarize data, facilitate analysis, and identify interrelationships; prepare special reports for field staff and external customers
Produces a wide variety of routine and complex documents, reports, presentations, and other correspondence using advanced skills in Microsoft Office Suite with minimal direction from the RVP
Schedules appointments and maintains calendars for RVP and other Regional staff; continually checks calendars and looks ahead to avoid conflicts; Ensure that meeting requests have sufficient detail allowing the RVP proper understanding of the meeting topic; prepares all material needed for the meeting; Coordinates all aspects of Divisional/Regional meetings
Coordinates and manages meetings, special events and classes held at the Regional Office, including scheduling dates, sending invitations, providing logistical support, catering, ordering supplies and materials
Makes travel arrangements (flight, hotel, rental car, itinerary, etc) and serves as contact person for attendees. Proactively prepares materials (reports, binders, itineraries, passports, etc) needed for a successful and productive trip
Assists Regional personnel with entering travel expenses in Necho
Helps to onboard new employees by arranging workspace, arranging computer equipment, supplies, etc in a timely manner
Assists with Region budget or expense reports; may perform some analysis or make projections about budgets; produces spreadsheet reports as requested; May assist in the development of the Regional budgets
Acts as an information resource for the Regional Office concerning procedures and standard practices for the company
Supports DM, Store Managers, and Area Staff as needed
Serves as a mentor to other Regional Administrative Specialists
5-10 years experience in an Administrative role
2-4 years Lowe’s experience and knowledge of Lowe’s policies and procedures
In depth knowledge and proficiency with PC software programs e.g., word processing, spreadsheet, database management, Power Point, email, calendar

Maintenance Control Admin Specialist Resume Examples & Samples

Excellent computer skills, including Outlook 2013, with experience working with Word, Excel, and Power Point presentations
Must pass a background check
Must have authorization to work in the U.S. as defined in the Immigrations Act of 1986

Admin Specialist Resume Examples & Samples

 Responsible for managing, coordinating and monitoring the maintenance of electro-mechanical
Equipment’s, UPS, Fire and Safety equipment and PAC across pan India facilities and offices of BCG
 Visit to other locations including new office projects & build out sites to ensure smooth working and proper execution of works comprising of electro-mechanical equipment’s and ensure the monitoring and making of AMCs as per schedule
 Coordinate planning, scheduling and implementation of activities to accomplish work in coordination with other departments
 Should have knowledge of Electrical Control Panels, fault findings, repairs, maintaining all electro- mechanical areas. Focus on safety, reliability, quality, sustainability & economical solutions. Ensure all Mechanical – Electrical – Plumbing (MEP) aspects of the facilities are fit 24 x 7 with zero downtime
 Regularly communicate with the Office Manager and facility engineering agencies to ensure smooth working of all the electr0-mechanical equipment
 Maintain record of AMCs done for all electro-mechanical equipment including AMC contract, track
Complaints lodged, ensure Vendors visits and reports Spares replaced
 Renewal of AMC, Co-ordination with Vendor and execution of contract with help from Procurement team, where AMC is not done and repairs are required, sourcing of vendors and execution of job
 Plan and schedule planned and unplanned work. Ensure that the MEP aspect of all fit outs and build outs works are executed to the best in class standards
 Diagnose breakdown problems and carry out quality inspections on jobs. Develop and implement best practices in facility engineering services and ensure the compliance of best standards like zero down time for all equipment’s, safety, introduction of energy conservation and green measures
 Initiate, implement, and manage the office maintenance program based on best practice with emphasis on planning/scheduling and preventive/predictive maintenance
 Co-ordination with vendor and follow-up with vendors for all breakdowns and resolving any issues relating to the same
 Provide engineering and technical inputs in the procurement of all electro-mechanical related items
Work closely with the Admin head for new fit-out works and ensure the implementation of best engineering practices across locations like the best possible levels in IAQ, 1005 facility Uptime
 The person should have excellent communication and interpersonal skills with a strong understanding of the electromechanical system for maintenance and fit out works should have the capability to independently drive work, make reports, identify problems, do a root cause analysis and have a sound knowledge of the MEP subject

Senior Dept Admin Specialist Resume Examples & Samples

Demonstrated computer skills, and proficiency with word processing, spreadsheet and presentation software
Strong organizational, analytical and problem solving skills; along with the ability to handle multiple tasks with competing deadlines
Excellent interpersonal and customer service skills, along with the ability to interact with a diverse group of students, faculty and staff
Demonstrated event planning skills along with the ability to coordinate conferences, colloquiums, and awards ceremony
Ability to learn and reconcile/replenish Temple’s Diamond Dollars and Pcard
Under general supervision prepares and reviews forms and specialized reports
Working knowledge of grants, budgets, purchasing, and payroll

Lead Admin Specialist Resume Examples & Samples

Strong customer service and interpersonal skills, along with the ability to interact with a diverse group of patients, families and medical professionals
Demonstrated prioritization skills, multi-tasking skills, and organizational skills, along with the ability to be detail-oriented
Demonstrated ability to be self-motivated, adapt to change, effectively manage time and deadlines and work under stressful circumstances
Demonstrated experience working in a healthcare setting
Demonstrated ability to operate all standard office equipment, clinical equipment, and software including MS Office

Admin Specialist Resume Examples & Samples

To define annual administrative plan and budget plan
To assist optimizing administrative process and procedures
To be responsible for cost control and budget management
To coordinate overseas travel
To coordinate visa, passport and work permit application for local employees and expatriates
To handle expatriate work permit
To lead employee PPE regular purchasing and delivery
To be responsible for office stationery and equipment purchasing and regular review
To lead vendor contract and performance review
To support and coordinate HR projects and programs
To support employee communication programs
3+ years’ experience(senior Administrative Assistant) / 5+ years’ experience ( Administrative Supervisor) of high quality administrative support under the fast-paced environment (at a sizable global firm preferred)
Working experience with manufacturing experience preferred
PC Skills: MS Outlook, Excel, Word, Power Point
Fluent in English speaking and writing

Admin Specialist Resume Examples & Samples

TRAVEL SERVICES
1) TRAVEL COORDINATION
Coordinate the route planning to fulfill the majority's convenience
Operate day-to-day shuttle bus service in smooth and safe conditions
Emergency response and troubleshooting
CRISIS MANAGEMENT

Admin Specialist Resume Examples & Samples

Provides end-user support and performs general administrative duties with minimal guidance
Utilizes Command internal systems to collect, analyze, and compile metrics for division and or branch reports
Assists with the preparation of management plans and reports
Assists with maintaining knowledge management files and websites for the organization
Interfaces with personnel to maintain logs, records, and files
Assists with coordinating, planning, and organizing meeting events, and supports planning and execution of technical exchanges, conferences, and synchronization sessions, obtaining space and necessary materials and equipment
Contributes to the review, development, and management of office administrative operating procedures
Assists with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences at various military ranks and civilian levels
Prepares, submits, and tracks expense reports
Tracks formal task items and reports status
Assists in budgetary, billing, and financial management of front office expenses incurred to support the organization (e.g., office supplies)
Minimum three years of experience in office administration
Strong attention to detail and organizational skills

Lead Admin Specialist Resume Examples & Samples

Demonstrated verbal, written and analytical skills, and attention to detail, including proofreading
Excellent interpersonal, organizational and communication skills, along with the ability to effectively interact with a diverse group of managers, staff, faculty, students, and parents
Demonstrated ability to manage multiple projects
Knowledge of applicable professional management, administrative and financial principles and techniques
Demonstrated knowledge of all applicable computer software including: Microsoft Office, word processing, spreadsheets, and databases and the ability to update websites

Trust Admin Specialist Resume Examples & Samples

Demonstrated ability to communicate complex issues in a clear, understandable manner
Demonstrated accuracy and completeness in all tasks, and follows up as appropriate
Excellent organizational, prioritization and time management skills, detailed oriented, with good follow-up skills

Admin Specialist Resume Examples & Samples

Develops, maintains, and updates data on the number, status, and availability of parking spaces in all areas of the campus
Coordinates the administration of University parking pay station services and related support activities, such as training and development, and computer hardware and software support
Oversees the day-to-day collection, handling, and safeguarding of parking pay station revenue
Approves the voiding of parking citations, and coordinates the citation crediting process
Handles cash and cash related transactions, issues receipts, records and types money lists, and balances cash fund; enters cash transactions in ledgers and reconciles cash reports; prepares bank deposits
Assists in preparation of financial statements such as billings, budgets, and cost reports
Assists in ordering, care, maintenance, and utilization of department equipment, supplies, and inventories
Prepares purchasing, travel, personnel, or related documents
Reconciles various reports to source documents; distributes and files financial documents and reports
Maintains maps/data/information of all University-owned parking assets, including garages, surface lots, and metered spaces
Ensures permit sales, fine collections, enforcement and appeals of parking violations are handled in accordance with fiscal policies
Troubleshoots and repairs parking meters and automatic parking gates as required. Diagnose and report recommended major repairs
Performs other duties as necessary

Admin Specialist Resume Examples & Samples

Provide administrative support for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status
Perform specialized duties according to program guidance and university established practices, which may include compiling data, data analysis, spreadsheet management, document preparation, grant proposal preparation, and monitoring post-award sponsored programs
Perform IRIS (SAP) duties, which include reconciling monthly ledgers and reviewing travel expense transactions
Work with the UT budget coordinator related to the financial administration of programs according to Office of Management and Budget (OMB) Uniform Guidance
Initiate, typing, composing, editing and proofing agendas, minutes, correspondence, documents, publications, and/or reports
Maintain necessary correspondence with regional and county personnel
Perform records management and maintenance (maintain/update paper and electronic files)
Schedule appointments, arranging meetings and maintaining calendars for program personnel
Make travel arrangements and process travel reimbursements for program specialists
Upload and update web-based materials and information for FCS website
Work with the Communications Department to coordinate printing of program materials for distribution
Coordinate training registration
Assist FCS Business Manager with financial data entry, reporting and documentation while demonstrating strong attention to detail
Serve as backup for human resources recruiting in Taleo
Generate annual appointment continuation correspondence for grant-funded positions
Receive and route phone calls and direct visitors
High school degree or GED and minimum 2 years college level course credits required
Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)
Dependable and able to complete tasks accurately and on time
Exercise good judgment, confidentiality, and discretion in the performance of all work assignments
Minimum 3 years office experience, 5 years minimum preferred
Experience working with grants is preferred
Knowledge of and experience with IRIS (SAP) and Taleo is preferred