Facilities & Services Job Description
Facilities & Services Duties & Responsibilities
To write an effective facilities & services job description, begin by listing detailed duties, responsibilities and expectations. We have included facilities & services job description templates that you can modify and use.
Sample responsibilities for this position include:
Facilities & Services Qualifications
Qualifications for a job description may include education, certification, and experience.
Licensing or Certifications for Facilities & Services
List any licenses or certifications required by the position: BTEC/HNC, IOSH, S.M.S.T.S, EPA, FMP, CFM, IFMA, HVAC, LEED, NCIDQ
Education for Facilities & Services
Typically a job would require a certain level of education.
Employers hiring for the facilities & services job most commonly would prefer for their future employee to have a relevant degree such as Bachelor's and University Degree in Education, Engineering, Management, Business, Construction, Business/Administration, Architecture, Technical, Associates, Construction Management
Skills for Facilities & Services
Desired skills for facilities & services include:
Desired experience for facilities & services includes:
Facilities & Services Examples
Facilities & Services Job Description
- Regular updates to local management, and other stakeholders as appropriate, of results and significant vendor events and activities
- Represents the group as primary contact with outside agencies, vendors and customers
- Compiles information for budget estimates and special projects
- Sets employee standards and department facilities-related goals
- Implement Facility Services portion of all Work Orders
- Directly interacts with department, Business Unit and Group representatives in performing responsibilities
- Owns and serves as the Site SME for key facilities related areas, Pest Control, and also interacts with Regulatory Agencies as required
- Responds to problems and concerns
- Serves as the primary point of contact for facilities issues in assigned buildings and grounds
- Oversees a network of service contracts (custodial, landscaping, recycling, and bio-waste) to address the operational needs
- Excellent project management skills – ability to plan, organize and execute projects from inception to completion
- Ability to establish and implement cohesive and synergistic business strategies on an organizational wide basis with contractors, vendors, brokers
- Knowledge of real estate leasing principles and techniques
- Knowledge of Microsoft Office suite (word, Visio, excel, PowerPoint)
- Customer facing knowledge and skills
- Minimum high school diploma with 3 years experience as a receptionist working in a professional work environment
Facilities & Services Job Description
- Serves as bio-waste management coordinator by correcting identified safety issues
- Performs grounds maintenance of the site
- Performs minor maintenance for grounds keeping equipment and site facilities
- Provides minor self-help facilities repair (e.g., door handles, light bulb changing, door closures)
- Cleans and keeps in an orderly/sanitary condition all working areas, classrooms, training areas, conference rooms, break rooms and latrines across the site
- Supports all training and conference center activities
- Provide back up support for the Conference Facilities Supervisor which includes
- Responsible for backing-up the Mail Courier position (all MPC mail routes), and General Facilities Assistants for the Covey Center and General Office
- Work with plant operations, plant technical teams, and external stakeholders
- Oversee gap reviews of global engineering standards, hazardous area requirements to ensure continued compliance with all engineering codes and requirements
- Prior experience in the restaurant/hospitality industry, investment firms, law firms, banks or other financial services related industry preferred
- Proven ability to work independently to perform effectively in a team environment
- Effective communicator (written and spoken) with a strong command of the English language (additional languages an asset)
- Must possess a friendly manner and the ability to deal with all levels of staff and external visitors
- Pro-active, responsive, reliable, adaptable, self motivated, time flexible and a team player
- Demonstrated sound judgment, tact and diplomacy
Facilities & Services Job Description
- Provide strategic direction and executive management necessary for subordinate managers to achieve the stated objectives of their respective functional areas
- Identify, recruit, and develop reporting managerial staff and other site leaders
- Sponsor and facilitate transformational change at the department, site, and enterprise level
- Participate in strategy discussions to ensure that decisions align with agreed-upon processes and oversee plans and activities to achieve site and corporate strategic objectives
- Provide active sponsorship and oversight to the site’s safety and environmental compliance programs
- Manage the expense budget for the Facility Services organization and for the site infrastructure
- Working with our Real Estate group, Represent the site as liaison with state, county, and city officials regarding the site’s inter-dependencies with local communities, agencies, and businesses
- Prepare management reports and presentations necessary to communicate functional area performance, metrics, and significant achievements
- Establish and maintain preventive and corrective maintenance programs to minimize unplanned equipment and facility downtime and optimize life-cycle costs
- Manage and operate plant utilities, assuring highest quality and availability while directing effective conservation programs relating to water, electricity, and natural gas
- Organizational and customer service skills including the ability to operate with a sense of urgency in a fast-paced environment
- Strong attention to detail and accuracy with ability to perform tasks correctly on a consistent basis
- Must be able to maintain high level of confidentiality with respect to business matters
- Must fit into a variety of roles to meet the requirements of the organization
- Intermediate knowledge of MS Outlook, Word and Excel is required
- Must be punctual and have flexibility for extended work hours (morning and afternoon/evening)
Facilities & Services Job Description
- Responsible for managing training room scheduling
- Responsible for GR process in SAP for all catering orders
- Working in Outlook, Word, Excel and Power Point
- Provide coverage for receptionist as needed and capable of performing basic reception tasks
- Assist in shipping and other administrative task as required
- Help set up training rooms and café as need to accommodate internal and partner meetings
- Perform a wide variety of cleaning tasks including kitchens, conference rooms, admin room and general office cleaning
- Keep coffee made in all break areas and load dishwashers and put up dishes as required
- Keep all common areas and storage spaces clean and organized
- Ensure proper stock levels throughout kitchens and admin room
- Must have the ability to take initiative in organizing
- Customer-orientation for both internal and external customers
- Must be willing to work with flexible schedules
- Comprehensive knowledge of federal, state, and local regulatory standards required
- Some experience in managing the work of maintenance, custodial and service
- Excellent communication skills, written and oral, speaks English proficiently
Facilities & Services Job Description
- Perform weekly inventory of office and cleaning supplies
- Assist the facilities team with employee requests via internal ticketing system as assigned
- Assist in various handy-man tasks throughout the office including hanging of whiteboards, keyboard tray installation, and internal employee moves
- Perform other similar and related duties as assigned
- Development of programs and initiatives to integrate safety into routine and non-routine maintenance and construction activities
- Provide analysis and consultation to Leadership regarding relevant safety requirements
- Create and maintain applicable written safety programs
- Develop and deliver relevant safety training
- Periodic internal inspections
- Lead and/or advise FS safety committees
- Minimum five (5) years experience in painting or equivalent trade
- Familiarity with construction/remodeling also required
- Demonstrated operational experience with emphasis on integrated facility services
- Post Secondary or College Education with additional technical specification
- Proficient in general computer operations and applications such as (MS Excel, Project, AutoCAD)
- Managerial knowledge and experience must include the ability to lead, manage, and motivate employees