Admin Associate Resume Samples

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K Anderson

Kendall

Anderson

92789 Trantow Motorway

Boston

+1 (555) 759 1072

92789 Trantow Motorway

Boston

Phone

p +1 (555) 759 1072

Experience Experience

Dallas, TX

Admin Associate

Dallas, TX

Bergstrom Inc

Dallas, TX

Admin Associate

Assist in the management of the budgeting and contracting processes
Prioritizes and manages the Country Manager’s schedule to include conferences, external engagements, travel, and daily meetings
Works with specialized software applications to develop controls and reports for the department, division or company
Assists in the maintenance of office equipment, supplies, and forms
Perform ad-hoc administrative tasks as requested by Head of GrabBike/GrabExpress Thailand and authorized team members
Assist with travel arrangements and expense reports
Provides administrative/secretarial functions that support Nursing Recruitment & Nursing Quality

Dallas, TX

Temporary Admin Associate

Dallas, TX

King Inc

Dallas, TX

Temporary Admin Associate

Maintaining compliance documentation, including training records
Assist in the preparation of meeting materials, including slide decks
Prioritizing VPs’ schedules to accommodate high-priority meetings with some supervision
Assisting the team in tracking the respective budgets, reviewing invoices against forecast, creating and managing POs and coordinating with the Finance department and outside law firms and vendors on these matters
Using various software applications, such as spreadsheets, relational databases, statistical packages, and graphics to assemble reports and presentations
Printing of documents, emails, attachments, items for review and/or approval
Organizing and tracking items for approval both in hard-copy and electronic form; communicating with client groups to ensure efficient delivery of these approvals

present

Los Angeles, CA

Specialist, Product Admin Associate

Los Angeles, CA

McClure, Huel and McClure

present

Los Angeles, CA

Specialist, Product Admin Associate

present

Working with a 3rd party rebate company for the management of programs
Working with the sales teams on trade show programs to provide support for the reseller channel
Marketing program management
Inventory management
Growth bonus program management
Trial and Expense Shipments
Trade show forms

Education Education

Bachelor’s Degree in Discretion

Kent State University

Bachelor’s Degree in Discretion

Skills Skills

Basic keyboard skills with proficiency in use of personal computer
Strong working knowledge of computers word processing and electronic spreadsheet software and databases
Displays excellent organizational skills to maintain order and stability
Strong knowledge of general office practices, standard filing procedures, telephone etiquette, and standard office equipment
Ability to professionally communicate with HCPs, verbal and written
Proven ability to successfully handle multiple, high urgency, requests in a reliable manner
Full knowledge of internal procedures and processes and all applicable office machinery
Strong organizational skills and attention to detail
Professionally communicate verbally and orally with health care professionals, customers, government stakeholders, and business partners
Ability to maintain confidentiality in all aspects of Counseling operations

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15 Admin Associate resume templates

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DVC Document Preparation Admin Associate Resume Examples & Samples

Proven experience and strong understanding of the Disney Vacation Club
Demonstrated bilingual skills in Spanish and/or Portuguese
Experience with AS400 based applications

Admin Associate to MDs Resume Examples & Samples

Extensive experience working within a support / admin role
Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook)
Highly adept at creating and preparing PowerPoint presentations
Excellent organisational and administrative skills with a good level of accuracy
Refined interpersonal skills
Ability to work with key executives to tight deadlines and manage workloads
Ability to persuade and collaborate with senior management to effect information provision
LI-SS2

Temporary Admin Associate Resume Examples & Samples

Assisting the team in tracking the respective budgets, reviewing invoices against forecast, creating and managing POs and coordinating with the Finance department and outside law firms and vendors on these matters
Coordinating meetings, domestic and international travel arrangements, and conferences
Managing and maintaining the active calendars for 8 individuals (4 attorneys and 4 non-attorneys) and responding to schedule inquiries from other admins/departments
Organizing and tracking items for approval both in hard-copy and electronic form; communicating with client groups to ensure efficient delivery of these approvals
Schedule and organize regular group meetings as directed by VPs
Drafting, proofreading and revising correspondents as needed
Filing and case management
5 years of secretarial/administrative experience
Takes initiative to get tasks done, proactively tracks status of projects and solves problems to keep projects moving forward
Experience providing secretarial/administrative support to legal or compliance function strongly preferred

Admin Associate / Admin Specialist Resume Examples & Samples

Coordinate, with direction from clinical research associates, clinicians and/or project team leaders, the controlled document (e.g. study protocols, study reports, amendments, and deviations) processes for clinical research studies. These processes will involve the use of document management electronic systems for formatting and edits, version control, saving documents to and maintenance of controlled file share areas, coordination of document review, and circulation of documents for signatures before sending to the Shared Services Group for regulatory submissions
Submit final versions of controlled documents for archiving, both electronic and hard copy, using document management systems as well as Animal Health Central Files
Adhere to internal standard operating procedures (SOPs) and/or other regulatory requirements
Provide expertise and participate in the management of controlled document templates for VMRD and assist with coordination and implementation of document authoring/review tools and VMRD Best Practices
Support and assist project study teams by identifying opportunities for improving processes to create an efficient workflow process; seeks opportunities to outsource tasks that may be performed using services readily available at or near Zoetis facilities or study sites
Support project study team members with other study activities which may include, but are not limited to
1 or more years of experience working in a clinical research organization, preferably within a veterinary R&D organization
Knowledge of animal health clinical development and product license/approval processes
Ability to design/work with complex MS Excel spreadsheets
Experience with electronic data capture and clinical trial management systems
Knowledge of Good Clinical Practice (GCP) guidelines or other applicable regulatory regulations
Strong customer focus and commitment to providing superior service to clinical study teams and ability to seek continuous feedback to ensure team needs are being met
Action oriented, learns quickly and enjoys the challenge of finding new solutions
Knowledgeable about how organizations work and skillful at getting things done both through formal channels and the informal network
Perseverance - pursues everything with energy, drive and a need to finish
Can be counted on to reach or exceed goals and steadfastly pushes self and others for results

Specialist, Product Admin Associate Resume Examples & Samples

Trial and Expense Shipments
Trade show forms
Back-order reports
Rebate administration
Growth bonus program management
Marketing program management
Working with the sales teams on trade show programs to provide support for the reseller channel
Working with a 3rd party rebate company for the management of programs
BS Degree, Business Admin or Marketing
Strong Communication skills
3 years of relevant work experience, preferably in Sales Administration

Partner Admin Associate Resume Examples & Samples

Precise, consistent work output is essential requiring patience and a willingness to handle and complete one task at a time
Proficient in Data Entry/Typing of 50 WPH
Ability to implement data standard requirements set by Stewart
Minimum one (1) year of title industry experience

Admin Associate Resume Examples & Samples

Directly report to Head of GrabBike/GrabExpress Thailand
In charge of all administrative and paperwork activities of the team including Accounting and Finance, HR, Purchasing, Driver operations etc
Respond to driver walk-in and email enquiries
Perform ad-hoc administrative tasks as requested by Head of GrabBike/GrabExpress Thailand and authorized team members
Keep track of the team's document, asset, financials and accountings
Coordinate with other departments to ensure smoothness of the team administrative and paperwork activities
Bachelor’s degree any field
Over 1-year experience in Administrations
Good English proficiency
Proficient in using Microsoft Office Programs such as Word, Excel, etc

Admin Associate Resume Examples & Samples

Preparing Excel files for data imports
Updating CRM with internal info such as adding to lists etc
Generating profiles for clients
Creating locations, internal participants, activity defined fields (ADF’s) for data imports
Requests from clients such as exporting quarterly ownership reports for multiple securities
Internal data clean ups, like matching company names in sysadmin (internal) to those in Salesforce etc
Reports for management
Setting up trials for clients, extending and inactivating accounts
Exceptional organization and prioritization skills
Able to learn quickly
Team player with the ability to work autonomously
Excellent Microsoft Excel skills is essential
Experience in working with and maintaining a database
Comfortable and credible when interacting with senior individuals, both internal and external
Hard working. Able to take direction or work independently as required
Previous experience handling data in an administrative or support function
Knowledge of or interest in the financial services industry is an advantage

Admin Associate Resume Examples & Samples

Provides extensive calendar support that will require prioritizing and managing multiple calendars and effective communication with Administrative Assistants and others across the company
Manages meetings, internal and off-site, including meeting set up (dial-in, WebEx, etc.) and reschedules, catering orders, the day-of support
Assists with travel arrangements and expense reports
Takes initiative to continuously improve processes and approaches for ongoing effectiveness of the department and company as a whole (self-starter)
Assist’s with Vertex internal technologies such as iProcurement, SharePoint, Concur, etc
Performs other administrative duties related to the group management, including conference registrations, managing technical and facilities related issues, ordering office supplies, and other tasks, as needed
5 years of administrative experience
MS Office Suite experience
Proven ability to successfully implement and execute on multiple projects
Detail-oriented with ability to communicate conflicts in scheduling/priorities
Ability to effectively manage a large volume of daily tasks
Displays the ability to independently solve non-routine, complex issues

Admin Associate Resume Examples & Samples

At least 4 years of administrative experience supporting multiple people
Ability/experience working with employees at all levels in the organization and across all functions
Extensive experience with Microsoft Outlook, SharePoint, WebEx and Concur
Experience coordinating large meetings including all logistics

Admin Associate Resume Examples & Samples

Be proactive and reliable with the ability to work independently and as part of a team
Have strong organisational and communication skills
Possess strong attention to detail, effective time management and multi-tasking skills
Deal with confidential information in a professional manner
Have basic-intermediate skills in MS Outlook, Word, Excel, and PowerPoint
Have the ability to set realistic timeframes and negotiate deadlines as is appropriate for the business

Admin Associate Resume Examples & Samples

Meets negotiated deadlines, demonstrating initiative and independence in completing tasks. Frequently meets and anticipates needs; consistently recognizes ways to offer additional support, completing tasks to satisfaction
Encourages team cooperation and fosters the development of trust. Actively facilitates and supports team decisions. Goes beyond responsibilities to help teams accomplish tasks and goals
Manages administrative document preparation, file maintenance and storage with accuracy and in a timely manner. Utilizes expert administrative skills to create quality documentation and office systems; acts independently, with minimal supervision. Consistently produces work without errors
Demonstrates proficiency in preparing meeting materials such as PowerPoint presentations, meeting binders, agendas, minutes, making reservations, planning dietary needs, scheduling travel arrangements, communicating essential information to participants, etc
Operates computer and other office equipment in preparation, editing and distribution of various administrative documents and correspondence. Exhibits high degree of computer knowledge and word processing skills to creatively, accurately and efficiently produce various documents
Uses good judgment in setting work priorities, planning and organizing workload in the midst of many interruptions. Demonstrates ability to work with deadlines and handles emergent situations calmly
Acts as confidential assistant, preserving the confidentiality of information related to the organization and staff. Assists with confidential and/or sensitive matters; provides explanation and support where needed
Manages and maintains calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex meetings and travel. Able to manage calendars across various Vertex offices and time zones
Prepares responses to correspondence containing routine inquiries
Positively represents the Finance team and Company to internal and external contacts, including company executives, Board members, potential business partners, vendors and dignitaries
Communicates with internal and external customers to take instructions, obtain information and prepare reports
Demonstrates poise and flexibility in a fast paced and dynamic environment. Able to prioritize and manage multiple projects simultaneously, and follows through on issues in a timely manner
Knowledge and competence with personal computer to include multiple data bases, Excel, Power Point, and Microsoft Office
Nimbly act vacation / sick coverage for the EA to the Vertex Chief Operating Officer
Provide administrative support when possible to Finance Leadership team
10+ years of work experience in an administrative role
Minimum five years of experience as a Senior-level administrative assistant in a corporate setting
Ability to navigate and be successful in a fast-paced, highly-matrixed, dynamic work environment
Strong work ethic with high standards, exuding high energy and self confidence
Demonstrates good judgment and discretion on a consistent basis
A team player who is helpful and constructive, always interested in helping others succeed
Has a flawless attention for details
Embody the Vertex Core Values of Uncompromising Commitment to Patients, Fearless Pursuit of Excellence, Innovation is Our Lifeblood, and “We” Wins
Working knowledge of Finance and Accounting terminology

Maintenance Admin Associate Resume Examples & Samples

Enters work orders and maintenance action forms daily using CMMS
Maintains and updates the "Preventative Maintenance" program/schedule using CMMS
Maintains established asset numbers, equipment numbers and equipment serial numbers in DataStream 7i system
Performs administrative support duties to include typing and filing as required
Serves as the back up to the Maintenance Parts Coordinator position as needed, up to four weeks per year
Develops standard reports for maintenance and other departments using the CMMS system or Microsoft Office as needed
Responsible for the checkout of maintenance parts to maintenance crew occasionally
Completes other projects and assignments as directed

Admin Associate Resume Examples & Samples

Provide extensive calendar support that will require prioritizing and managing multiple calendars and effective communication with Administrative Assistants and others across the company
Manage meetings, internal and off-site, including meeting set up (dial-in, WebEx, etc.) and reschedules, catering orders, the day-of support
Assist with travel arrangements and expense reports
Plans, schedules and coordinates departmental off-site meetings and events
Provide support to the team with various projects, including compilation and formatting of documents and meeting materials, which will require ability to balance multiple projects at a time
Take initiative to continuously improve processes and approaches for ongoing effectiveness of the department and company as a whole (self-starter)
May be required to be the departmental expert for Vertex internal technologies such as iProcurement, Sharepoint, Concur, etc…
May lead department projects
Handles details of a confidential and critical nature
Perform other administrative duties related to the group management, including conference registrations, managing technical and facilities related issues, ordering office supplies, and other tasks, as needed

Admin Associate Resume Examples & Samples

Regularly interacts with high level internal and external clients to coordinate accomplishment of company business needs
Handles details of sensitive matters that are confidential and critical nature
Independently organizes cross functional meetings that require coordination of schedules and ensures all logistical requirements are met
Prepares contracts (Master Service Agreements, Service Statements, Confidentiality Agreements) for all stakeholders in coordination with the legal department
Tracks and monitors budgets and manages external expenses (Purchase Orders and Requests)
Participates in corporate-wide policy or process implementations and events
Ensures that all administrative needs, including meeting planning, correspondence, and travel arrangement are met in an efficient and effective manner
Prioritizes and manages the Country Manager’s schedule to include conferences, external engagements, travel, and daily meetings
Independently manages office related matters, including availability of office supplies
Exercise sound, independent judgment to regularly handle new and complex situations
The position required strong attention to details, excellent organization skills and project coordination from time to time
Proven ability to successfully handle multiple, high urgency, requests in a reliable manner
Need to be agile, flexible and perform other duties as assigned
Demonstrates experience in working in an environment that requires knowledge of compliance to company operations, policies and procedures
Recognized team player with excellent interpersonal skills
Ability to work with different personalities and with an acute sense of anticipation of needs of team members
Demonstrates excellent communication both verbal and written
Demonstrates advanced proficiency in Microsoft Suite applications, including Word, Excel, PowerPoint
Must be proficient in coordinating and managing multiple activities with the ability to prioritize work with deadline with only minor supervision
Experience in working with multiple vendors (e.g. working with vendors on invoicing and contracts)
Post-secondary education in a related field
Minimum of 5 years of dedicated executive administrative support experience and/or office management in a corporate environment
Experience in an administrative role in a small to medium size pharmaceutical or biotech company are considered as assets

Senior Admin Associate Resume Examples & Samples

Perform diverse administrative duties, often of a confidential nature, including clerical duties to support the State Government Affairs department’s activities related to legislative issues
Perform administrative duties requiring thorough knowledge of the department's and Corporate policies, practices and procedural information, i.e., letters, visual aids, reports, spreadsheets, etc
Maintain and apply working knowledge of PSEG Standards for Business Controls and meet management’s expectations for effective internal business controls
Maintain and coordinate calendars, schedules and travel plans
Demonstrated ability to work independently and with minimal supervision
Proven ability to work in a professional manner with different levels in the organization
Highly organized with attention to detail, ability to handle multiple tasks, meet deadlines and work under pressure with a high degree of accuracy
Keyboarding skills and proficiency with intermediate level PC applications such as Microsoft Word, Excel, PowerPoint and Outlook
Bachelors' degree
Proficient in the use of SAP (CATS time entry)
Proficient in the use of SharePoint

Admin Associate Senior Resume Examples & Samples

Participates in the administrative preparation and tracking of departmental budget, annual objectives and strategic planning efforts
Assist in procedure development as required. Takes appropriate action when non-conformances are identified
Performs a wide range of special projects as assigned
Advanced skills in Microsoft Word, Excel, PowerPoint, Sharepoint
Demonstrable proficiency in grammar, spelling, typing, composition and math
An AA/AS degree is desirable
Addtl education demonstrating continued learning and growth in the job is required
Six years demonstrated administrative experience is required

Admin Associate Resume Examples & Samples

Provide logistical planning and administrative support for assigned teams (e.g. travel, expenses, scheduling, catering, vendor coordination, document production)
Ensure timely processing of group purchase orders, invoices, and contracts
Work across departments and with other administrative associates to facilitate interview schedules, large team meetings, and outside vendor meetings
Document and maintain group processes, procedures and programs relating to contracts and employee onboarding
Participate in ad hoc projects as needed for Senior Directors
May serve as backup to Executive Assistants
3-6 years of relevant experience
Able to work in a fast-paced environment and multi-task
Able to independently interpret policies and solve non-routine complex issues
Possesses a thorough understanding of departmental and company policies and procedures
Detail orientated with ability to identify and communicate conflicts in scheduling/priorities
Displays sound ethics and a fit for Vertex’s core values
Ability to clearly present project status and outline processes in oral and written formats

Admin Associate Resume Examples & Samples

High School diploma required
Additional education preferred
Good communications skills

General Admin Associate Resume Examples & Samples

College graduate of a 4 year Business Course
Two years or more work related experience gained from an insurance or financial services company
Excellent customer service orientation
Personal qualities of integrity, credibility and strong work ethic

Admin Associate Resume Examples & Samples

Exceptional customer service, organizational skills, and the ability to function in a team environment
Ability to communicate with customers at all levels of the business organization in a professional manner
Prior Experience with SAP and Microsoft Office Suite
Two years college level course work in business, management, or a related field preferred

Admin Associate Resume Examples & Samples

2-4 years Front Lobby Receptionist experience
Must have great personality
Effectively communicate with all visitors, guests and co-workers
Seeking candidate with 2-4 years of work experience in a fast paced environment
Ability to handle multi-phone lines
Excellent telephone etiquette
Strong interpersonal communications skills and proven telephone skills
Microsoft Access/Excel
Knowledge of Google Mail
Bilingual a plus

Ap-admin Associate Resume Examples & Samples

Encode all invoices with proper General Ledger account distributions based upon FedEx guidelines to aid in proper Financial reporting of expenses and payments
Scan invoices into the imaging system for internal processing and document retention
Print invoices and prepare for mailing to customers
Verify invoices for compliance to company policy guidelines for invoice approval
Participate in month end close processes to ensure all invoices are processed
Post-secondary diploma in business, accounting or finance, preferred
Knowledge of Accounts Payable processes, preferred

Admin Associate Resume Examples & Samples

Accomplishes specific departmental responsibilities in accordance with published departmental work instructions. Maintains department procedures and work instructions
Works with specialized software applications to develop controls and reports for the department, division or company
Participates in the administrative tracking of departmental budget, annual objectives and strategic planning efforts
Participates in departmental or cross-functional teams as appropriate
Assist in procedure development as required
Maintain accurate records as required
Acts in a safe manner and seeks to ensure the safety of others in the immediate work environment
PC literacy is necessary as well as demonstrable proficiency in grammar, spelling, typing, composition and math. Additional business office training is desirable
Experience in administering documentation systems and basic office administration is required
The use of sophisticated office equipment and software is required

Admin Associate Resume Examples & Samples

Experience using Microsoft Office
Data Filing and Administrative experience required
SAP a experience a plus

Admin Associate Resume Examples & Samples

Format, type and distribute various procedures and specifications
Process data entries for Change Requests and update related computer databases
Support the operation of the document control center: scan, file and archive records in accordance with the records retention schedule
Other administrative tasks as assigned
2 years or more document control related experience or equivalent in a GMP regulated company
Experience with any type of electronic document management system (EDMS) preferred
Proficient with various software including, but not limited to, Microsoft Word, Excel, Access, PowerPoint, Adobe Acrobat and Visio
Good typing speed (minimum 60 wpm)
Effective verbal and written skills
Ability to collaborate with multiple departments and manage multiple tasks

Admin Associate Resume Examples & Samples

Provides administrative/secretarial functions that support Nursing Recruitment & Nursing Quality
Responsible for greeting and reception, filing, sorting incoming mail, answering telephones promptly and courteously, photocopying, fax transmission and setting up meetings
Schedules appointments, meetings and arranges rooms as needed
Schedules Interview and appointments
Prepares temporary, agency, and newly hired nursing staff folders
Composes, proof reads and distributes correspondence, memos, reports, minutes of meetings, and other documents
Coordinates new hire processing and enters data in peoplesoft HCM
Prepares, files and posts Nursing department vacant positions on a weekly basis
Answers telephone, screens calls and directs inquiries. Announces calls appropriately and arranges appointments as requested. Answers questions and gives information appropriately. Arranges appointments as requested. Answers questions and gives information appropriately
Coordinates processing of all forms and letters required for newly employed nursing staff and letters of transfer
Enters requisitions in Peoplsoft Financials and tracks status of purchase requests
Is able to organize work and set priorities effectively
Assists in the maintenance of office equipment, supplies, and forms
Performs other duties as aligned with mission and values of the organization
Organizes and maintains computer and/or manual files. Retrieves files as needed
Utilizes Silkroad, Peoplesoft HCM, Redcarpet and other recruitment and other software as applicable
Takes minutes at Nursing Quality, Councils, and Committee meetings, types and distributes as directed
Minimum 3 years secretarial experience with increasing areas of responsibilities. Ability to read write and speak English fluently
Excellent communication skills (verbal and telephone)
Word processing skills required (70 words per minute), with advanced knowledge of Word and Excel, creating and editing tables and graphs
Ability to perform data entry on computer
Previous clerical experience preferred
Willingness to devote the time required completing assigned tasks on schedule

Admin Associate Resume Examples & Samples

Performs other related administrative and clerical responsibilities assigned by supervisor
Administer and maintain exceptional medical needs fund, expenses, spreadsheets in consultation with appropriate staff
At least 3 years’ successful experience in a high pace office environment
Must have experience handling and managing confidential information

E-commerce Admin Associate Resume Examples & Samples

1+ years proven sales experience
1-2 years proven retail experience desirable
401(k) Retirement Plan w/ Company Match & Profit Sharing

Admin Associate Resume Examples & Samples

Full knowledge of internal procedures and processes and all applicable office machinery
Advanced PC skills, proficient using Microsoft Office tools
Analytical, reading, writing, and math skills
Initiative to seek out tasks during slow periods
High sensitivity, confidentiality, tact and diplomacy in internal or external interaction

Admin Associate Resume Examples & Samples

Professionally communicate verbally and orally with health care professionals, customers, government stakeholders, and business partners
High level of flexibility and positive attitude
Proven ability to successfully and reliably handle multiple urgent requests
Demonstrate an in-depth knowledge of company operations, policies and procedures relevant to conducting business in Germany
Displays excellent organizational skills to maintain order and stability
Fluent in German (comprehension, writing, and speaking)
Excellent English (comprehension, writing, and speaking)

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