Administration Specialist Resume Samples

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P Goodwin

Patsy

Goodwin

77065 Helene Mountain

Chicago

+1 (555) 999 9775

77065 Helene Mountain

Chicago

Phone

p +1 (555) 999 9775

Experience Experience

Chicago, IL

Administration Specialist

Chicago, IL

Kub-Hauck

Chicago, IL

Administration Specialist

Work collaboratively with other teams and departments in order to provide solutions to scheme and member problems
Assist any Local Administration Service Projects as assigned
Assisting a team of senior managers in administrative matters and liaise with senior stakeholders across the globe
Perform special projects and related duties as assigned
Drive and improve operational excellence
Perform company license/certificate daily management
Perform local HR activities support

Boston, MA

Junior Administration Specialist

Boston, MA

Hauck-Schiller

Boston, MA

Junior Administration Specialist

Working in a team focused on delivering market-leading level of customer service
Providing support via email and phone to internal and external customers
Taking care of office documents workflow (invoice, correspondence, archiving)
Maintaining and managing personal workload effectively
Being an active part of new department projects
Liaising astounding relationships with suppliers and contractors in scope of above goods and services
Being a point of contact as an internal reception support Handling full process of access cards preparation

present

New York, NY

Workforce Administration Specialist

New York, NY

Cummerata-Schoen

present

New York, NY

Workforce Administration Specialist

present

Processes individual performance, group performance and service awards sending certificate to manager and instructions to payroll
Sends manager employee’s performance improvement plan (PIP) documents for completion and signature of warning letter
Ensuring deployment of new policies and data standards, providing feedback for continuous improvements, identifying systems
Carrying out Workforce Administration processes, transactions and forms in a designated area based on managers and associates requests
Receives and manages employee data maintenance and workforce administration requests
Creates death announcement and letter of condolence together with manager and HRM; notifies payroll and other stakeholders
Receives and manages employee data maintenance and workforce administration requests including

Education Education

Bachelor’s Degree in Information Technology

Auburn University

Bachelor’s Degree in Information Technology

Skills Skills

Strong organization skills, attention to detail and follow through to resolve any outstanding issues
Ability to handle multiple tasks in a fast paced environment; strong decision making and organizational skills
Proficient in basic MS office applications
Good knowledge of communication and presentation tools (outlook, powerpoint, word, etc.)
Excellent telephone manner with clear, concise and professional communication skills
Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance
Strong attention to detail
Strong analytical and problem solving skills
Familiar with SAPs internal organization, good network across the organization
Able to analyze invoices

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Pension Administration Specialist Resume Examples & Samples

Respond to participant/member calls and facilitate requests
Consulting with participants/members on pension plan provisions and payment elections
Handle benefit plan administration and management of special projects associated with defined benefit plans for various clients
Review participant/member data and clean it up if information is missing or inaccurate
Maintain client databases and benefit calculation log
Coordinate monthly pension payments with trustee
Assist with the testing of the system for new clients according to the plan provisions and administrative requirements
Customize employee communication material
Maintain current knowledge of client specific plan provisions
Broaden knowledge of defined benefit administration rules
Basic spreadsheet knowledge preferred but not required (i.e., Excel)
Basic database knowledge preferred but not required (i.e., Access)
Pension Plan Administration
Customer Service background

Pension Administration Specialist Resume Examples & Samples

Perform benefit calculations
Broaden knowledge of defined benefit administration rule
Calculation knowledge
Optional forms of payment
Components of pay, calculating final average pay, and understanding the impact
Different types of benefit formulas
Reduction factors
Coordinating with the plan trustee
Completing the disbursement forms
Completing a reconciliation of the trust against the payments processed
General knowledge of the following concepts
Covered Compensation
Pay limits
Post 65 considerations
Taxation of benefits
1099R filings
QPSA rules
QJSA rules
Lump sum provisions
30/90/8 processing rules
Federal withholding requirements
State withholding requirements
Form W4P
Form 10999R

HCM Administration Specialist Resume Examples & Samples

Process Data Correction requests from field or as a result of internal audits. Work with HR to identify issues and make corrections to employee data. Counsel HR when correction may impact other employee data such as vacation accrual, pension, benefits, bonus etc. Work with GBSI Management to coordinate with MIS Application Services to update information that may not be available through regular systems for updating. Communicates with Time Warner Corporate applicable changes made to employee data. Notifies GBSI Management when systems are not processing data as they should
Audit HR and Payroll systems to ensure correct information has been input and processed. Run and distribute monthly reports & Ad/Hoc reports to divisional & HR management as needed in support of data cleansing initiatives
Supports Position Management functions including the creation and maintenance of position data, coordinating with HRIS analyst on headcount issue resolution
Assist with termination processing, Process and audit Separation/Layoff transactions
Human Resources Certification or HR coursework preferred
Experience of international environment desirable
Strong computer skills required, including Outlook, Word, PowerPoint and Org Plus
Proficiency with Excel preferred (indexing, pivot tables, creating reports)
Experience with personnel and payroll data systems (e.g. PeopleSoft and Workday) preferred
Strong diplomacy and adaptability attributes to contend with exposure to upper management
Must have the ability to plan for, prioritize and execute multiple recurring and ad hoc tasks
Strong analytical skills with extreme attention to detail
Must have the ability to take own initiative and work independently
Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the phone
Must have flexible and adaptable attitude to cope with fast changing and complex environment
Must be able to organize and schedule work effectively and effectively adapt to changing priorities

Workforce Administration Specialist Resume Examples & Samples

Carrying out Workforce Administration processes, transactions and forms in a designated area based on managers and associates requests
Executing the SAP-HR Updates as per the manager’s requests in a designated key account area
Ensuring deployment of new policies and data standards, providing feedback for continuous improvements, identifying systems
Verifying information provided by the manager and Guiding managers as a Subject Matter Expert to carry out HR administration and organizational management processes
End-to-end management of cases (associates issues), including escalating cases to other internal or external parties
Consistently, timely and accurately updating the case management tool within standardized SLAs timeliness
Project Management skills focused around global data standardization processes
In collaboration with the WFA Team Lead and the WFA Consultant, driving data integrity by working on region-specific, legally required reports to audit and providing input for data correction Desired Skills and Experience

Administration Specialist Resume Examples & Samples

Knowledge of Debit and Credit
Some Accounting background
Able to analyze invoices
Microsoft Office/Suite proficient (Word, Excel, etc.)

Administration Specialist Resume Examples & Samples

Process Support
Transactional Execution
Minimum 1 year experience in Human Resources, Benefits and/or Compensation Administration
Ability to multi-task using multiple applications and technologies

Leave Administration Specialist Resume Examples & Samples

Prioritize workload and distribution of transactional work
Make recommendations on the division of work to maximize resources
Identify process opportunities, make recommendations on process improvements, and partner with Global HR Operations Leadership to make process adjustments
Identify and make recommendations on training gaps; provide input to the on-going training plan
Monitor work volumes and deadlines to ensure transaction requests meet quality standards and are delivered according to agreed upon deadline
Provide subject matter expertise on the systems, policy, laws, and processes for the enterprise HR partners, including maintenance and tracking of escalation issues
Provide customer service to segments and functional owners as needed
One to three years’ experience in Human Resources or with HR processes
Proven experience in customer service with the ability to interact with executives
Ability to clearly and concisely articulate complex business issues and frame up solutions using fact based reasoning
Demonstrated attention to detail and proven ability to handle highly confidential information
Ability to problem-solve issues to resolution
Ability to understand the needs of the client and to manage relationships
Flexibility and adaptability in a changing work environment
Ability to identify when escalation is necessary
Ability to identify potential opportunities for process improvements and training gaps as necessary
Proven effective written and verbal communication skills
Demonstrated strategic-thinking and analytical ability
Demonstrated strong SAP knowledge

System Administration Specialist Resume Examples & Samples

Resolve GSO systems performance and end user support issues
Ensure technical requests and system solutions are documented and executed according to the appropriate life cycle, service level agreement, system security, and business policies and processes
Design and manage the implementation of ongoing process and technical enhancements based on analysis of GSO performance and feedback metrics, industry trends & best practices, and CRS strategic initiatives
Partner with end users, GFTS, and GSO Client Relationship Managers (CRMs) to clarify, troubleshoot, and resolve GSO systems issues
Knowledge/Experience
3+ years in financial services or corporate environment
3+ years in end user support, system administrations support and or system testing support function
Experience working with system end users with the ability to communicate / translate for technical team members
Experience in information security administration is a plus
Knowledge of Citi Business and Systems and Corporate Real Estate a plus
Detailed oriented with strong organizational skills and ability to follow items through entire life cycle to ensure completeness

Workforce Administration Specialist Resume Examples & Samples

Carry out Workforce Administration processes, transactions and forms in a designated key account area (which countries TBD) based on manager and associate requests. Responsible for verifying information provided by the manager including whether the manager has authority to carry out the transaction(s). Establish clear expectations of service delivery times and keeps the manager informed of the progress of the case until conclusion
Guides managers as a Subject Matter Expert to carry out HR administration and organizational management processes. The holder of this position has many touch points across the business to facilitate and document different steps of a process. Consult with managers and exercise sound judgment on a case by case basis in the interpretation and analysis of each request. Help managers to identify the right solutions to their issues through diagnostic thinking, effective questions and creative thinking. i.e. gathering appropriate information through skilful questioning and listening while exercising a high level of confidentiality. Establish a collaborative relationship to maximise the managers’ ability to make informed decisions, without passing judgement or acting on anything the manager is capable of doing independently. Ensures managers are aware of their responsibilities
Accountable for the end-to-end management of their portfolio of cases. Follows up on escalated issues to other parties (such as IT, GBS, SBP, COE, and Org. Management & Employee Adm. Manager) to ensure the timely conclusion of cases. May be required to liaise with other HR Specialist s (for virtual reporters) and with other functions such as IT and Finance. Consistently and accurately updates the case management tool in a timely manner
Conduct research to determine the fields necessary to complete the SAP transaction(s) and completes the SAP-HR updates in a designated key account area (which countries TBD) Tier 2 consulting to GBS (retained and outsourced) and/or COEs on SAP HR organizational and personnel administration operations issues or escalated requests, and provide a stable process for updating SAP-HR data timely, accurately and in alignment with Coca-Cola data standards
Drive direct access for Managers and Associates and ensure that they are able to maintain correct data and that existing processes and tools support this. Consult with managers and establish a collaborative relationship to maximise the managers’ ability to make informed decisions (such as the selection of job codes), without passing judgement or acting on anything the manager is capable of doing independently. Ensures managers are aware of their responsibilities
Ensure deployment of new policies and data standards provided by Tier 3, providing feedback for continuous improvements, identified systems requirements and/or enhancements needed to support the successful design, development and implementation of plans, programs and tools
In collaboration with the Org. Management & Employee Adm. Manager and the WFA Consultant, drive data integrity by working on region-specific, legally required reports to audit and provide input for data correction
Extremely customer focused. Strong sense of urgency. Eye for detail
Being a change agent –ability to live with and manage ambiguity
Patience
Curiosity and continuous learning mind-set
Continuous networking with colleagues and clients
Focus on timely and consistent execution
Ability to work across multiple Geographies in a virtual working environment, fully utilizing technology and communication tools
Effective contacting and consulting with clients and HR colleagues
Task focused and excellent follow up skills (Project Management capability)
Project Management: Manages projects to ensure successful delivery (on time, within budget, meeting agreed upon success criteria) by establishing clear goals and accountabilities; developing project plans and allocating resources; identifying potential issues/risks and developing contingency plans
Customer Focus: Making customers (external and internal) and their needs a primary focus of one's actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer
Drives Operational Excellence - Reinforces global and standardized policies, processes, and technology for service delivery to increase operational effectiveness and efficiency
Builds Sustainable Relationships - Establishes trust with constituents through proactive solution development, delivery against commitments, and honest, transparent communication
Ensure team members have clarity about their roles and responsibilities. Ensure priorities are handled effectively by modifying plans and actions in area of responsibility. Make recommendations to management about how to resolve barriers and obstacles within one's area of accountability. Give direction to and supervise others by offering approaches to be used and following up to ensure timely and quality execution against expectations
Conduct fact-finding investigation activities (e.g., interviews, document review, consultation with appropriate Company officials) related to internal and external inquiries, complaints and concerns and prescribe appropriate remedy to resolve complaint or concern
Data Analysis: Knowledge of data analysis methods, which includes the ability to analyse and interpret data
Negotiation: Exploring alternatives and positions to reach outcomes that gain all parties' support and acceptance; striving for outcomes that are a win-win for all parties involved
Proficient in English and one other language, preferably Spanish or French
Minimum of 3 years work experience, preferably in the field of HR or a similar customer facing role
Working knowledge of SAP HR preferred, or working knowledge of SAP or other IT systems which manages HR data
Preferred experience of having worked in a GBS or Shared Services Environment
Customer Service orientation and training
Experience in case management and service delivery

Workforce Administration Specialist Resume Examples & Samples

Preforming data cleaning in SAP HR
Preforming operational duties among HR SAP administration,
Cooperation with other HR & IT teams
Supporting role for WFA Specialists in operational duties

Junior Administration Specialist Resume Examples & Samples

Master’s Degree in Accounting or Finance
At least 2 years of experience in the position
Great knowledge of MS Office and Outlook is also required
Fluency in English is essential

User Administration Specialist Resume Examples & Samples

Ensure SR’s flow through their defined phases and teams
Execute access requests related to AD groups
Support incident management
Coordinate group chat sessions and/or conference calls to assist with troubleshooting
Manage information and create support documentation for environment management processes
Manage ticket queues to ensure SLAs are met
Degree in computer science or a related discipline
Experience in SAP Security
Experience in Active Directory security
Good understanding of the ITIL Access Management processes
Good understanding of role based security and authorization models
Proactive abilities to minimize incidents on the environments and understanding of short and long term environment strategy

Provider Administration Specialist Resume Examples & Samples

Capacity to maintain confidentiality
Associate or Bachelor’s Degree
Transactions to build clarity
Communication skills (phone and email)

Workforce Administration Specialist Resume Examples & Samples

Receives and manages employee data maintenance requests such as new hire processing, employee relationship change, mass uploads, individual data correction for personal/non-personal data, employee category change, pay/work schedules, effective date changes and execution of reversals; updates SHARP a/or case as applicable
Processes and seeks approval for workforce administration requests including short term disability, military leave, personal leave (paid and unpaid), promotions, lateral moves, future downgrades, tuition reimbursements, performance rewards, severances, involuntary and voluntary separations; initiates payroll request and confirms payment when applicable
Processes verification letters for third party vendors and invitation letters for visa
Fulfills audit requests by providing SHARP HR and Payroll data/transactions
Processes request for organizational announcements (non F+ positions voluntary separations, involuntary separations, new joiner and reorganization) and publish
Processes request for unemployment claims with third party vendor; ensure HRM receives information through third party system
Updates cases in case management tool and information in SHARP as needed
Interacts closely with the Recruiting team to ensure timely and accurate processing of new hire data in SHARP
High school diploma required. University Degree or equivalent preferred
3-4 years general work experience (HR and Data/Process management preferred)
Experience of working with SAP or equivalent database required
Experienced in local employment standards and employment laws
Experience working in a shared service organization
Ability to influence line managers and advocate for the right course of action
Able to multi-task and manage a fluctuating workload with large volumes
Skilled with technology and technical tools (e.g. case management tool, HR databases)
Able to work collaboratively as part of a team
Fluent in English (French understanding preferred)
Highly computer literate, knowledge of Excel, PowerPoint, MS Project

Workforce Administration Specialist Resume Examples & Samples

Receives and manages employee data maintenance and workforce administration requests
Notifies payroll and other relevant parties of requests; confirms payment
Conducts leave monitoring; keeps information to date in case
Processes individual performance, group performance and service awards sending certificate to manager and instructions to payroll
Creates death announcement and letter of condolence together with manager and HRM; notifies payroll and other stakeholders
Reviews probation period document at end of period and consults manager who decides if employee returns
Sends manager employee’s performance improvement plan (PIP) documents for completion and signature of warning letter
Updates case management tool once discipline and misconduct issues are resolved
Files grievance documents and outcomes in personal file
Provide the first point of contact for a designated function, or Category specifically supporting the HRMs and HRBLs

LMS Administration Specialist Resume Examples & Samples

Uphold and consistently apply LMS Services Operation's policies, processes, and procedures
Set-up user and administrator certification and courseware hosting for Dealer Sales, After Sales, and Tech, Supplier, Shared Services, as well as other groups that are on-boarded in the future
Add or edit entities in the system (users, items, schedule offerings, content objects, objective, domains, etc.)
Create, test, troubleshoot online content
Set-up and work with assignment profiles, large scale course deployments, curricula, and retraining periods
Support system implementations or upgrades by participating in UAT to test and analyze system functionality and document results
Interpret client business needs and translate those into practical system application and operational requirements
Participate in business partner meetings related to support, modifications, configurations and new programs
Serve as liaison between client and technical resources as required; escalate issues through the proper channels and work with escalation point person to achieve issue resolution
Troubleshoot content integration issues to conduct root cause analysis and recommend or provide a resolution when possible
Participate in the development and maintenance of a knowledge base and supporting documentation regarding administrative access and functions of the LMS
Provide recommendations for process improvements related to the LMS
Assure the efficient and effective operation of the learning management system to meet client's needs
Assist in shaping the evolution of the learning management system
Maintain ongoing process and system documentation
Contributes to other projects as assigned related to the development and maintenance of the LMS
Bachelor's degree in technical/analytical field, educational technology field or an equivalent combination of education and work experience in the areas of higher education, online learning, and content delivery and design is required
4+ years of relevant experience preferred
Outstanding problem solving and analytical skills
Required proficiency in Microsoft Office Suite Products, SharePoint, Internet, and various assessment and content management products required
Previous Experience working with a Learning Management System required
Strong interpersonal skills and ability to collaborate with business partners and customers
Able to effectively communicate orally (in person and by telephone) and in writing
Able to multi-task, yet maintain close attention to detail and timeliness of work production is required
Able to work in a positive team-oriented manner with a variety of people
Able to respond to common inquiries or complaints from customers or faculty
Able to define problems, collect data, establish facts, and draw valid conclusions
Automotive industry or Dealer Training experience is preferred
Experience with reporting requirements and generating ad hoc reports
Prior experience in Saba or Latitude LMS

Sample Administration Specialist Resume Examples & Samples

Interpreting and entering client samples into computer system
Managing large projects
Maintaining client files
Delivering rush samples
Serving as information contact at receipt of samples in an efficient and detailed manner with a high degree of quality
Bachelor's degree in science field or equivalent directly-related experience (two years of directly related industry experience is equivalent to one full-time year of college in related major)

Junior Administration Specialist Resume Examples & Samples

Taking care of office documents workflow (invoice, correspondence, archiving)
Handling of correspondence
Ordering of stationery & small equipment for our employees(stamps, business cards, letterhead)
Liaising astounding relationships with suppliers and contractors in scope of above goods and services
Being a point of contact as an internal reception support Handling full process of access cards preparation
Being an active part of new department projects

Junior International Mobility Administration Specialist Resume Examples & Samples

Handling parts of the International Mobility services for Volvo Group companies
Ensuring accurate and timely delivery of services to internal and external parties
Verifying data and entering it into systems
Dealing with requests for vendors: relocation, insurance, tax
Updating of procedures and documentation
Securing confidentiality of processed data

Administration Specialist Resume Examples & Samples

Soft services supervision: cleaning staff, coffee machines, catering etc
Support procurement activities, office supplies in accordance with procedure
Support travel, visa process & hotel arrangements, company events
Daily cooperation with landlord, suppliers and service providers (including office maintenance and repairs)
Active participation in the operational tasks of the office
Performing of other tasks assigned by the Management including ad-hoc issues
Delivering a professional reception service to our guests and employees
Handling incoming phone calls
Managing conference rooms and meetings
Managing and tracking office correspondence, cooperation with courier, post office
Office orders and purchases, cooperation with suppliers, service providers
Understanding the business needs of our internal clients
Serving as SPOC (Single Point of Contact) for admin support needs
Obtaining, sharing and acting upon the client feedback

Public Administration Specialist Resume Examples & Samples

Assess current organizational Structure in light of the review of the law separating the Public Authority of Sports from the Public Authority of Youth
Define clear functional analysis and descriptions for all departments and units in the new organizational structure
Review and validate the actual job description for all posts in all departments
If needed, develop clearly defined job descriptions for posts in all departments and sectors based on the new organizational chart and in alignment with Kuwait’s Civil Service Law
Assess the organizational needs and priorities relevant to administrative operations
Review key operational and management processes, e.g. finance and accounting, procurement, human resources management, IT, and administration in relation to competencies needed and improvement of business flows
Develop clear Standard Operating Procedures (SOPs) for the current work and administrative processes to reduce administrative burden and increase efficiency and accountability as well as to simplify the work procedures for all sectors and departments
Propose administrative and managerial processes including, but not limited to, work-planning, reporting on progress and establishment of KPI’s
Provide recommendations and solutions to reduce paperwork and documentation cycles in order to accelerate and improve the performance of specified tasks
Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches
Knowledge Management and Learning, and Promotes a knowledge sharing and learning culture in the office through personal example
Develops and/or participates in the development of policies and new approaches and participates in training of staff in their application throughout the organization
Understands the main processes and methods of work regarding to the position
Identifies new and better approaches to work processes and incorporates same in own work
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Minimum of 7 years of significant experience in public administration and administrative office applications, the preparation of organizational structures and determining the terms of reference for Job tasks to employees
Familiarity with Kuwait Civil Service Law and regulations is highly desirable
Traceable record of work on similar governmental projects
Practical experience working with the organizations/ private sector/communities in implementing development related projects/activities

Workforce Administration Specialist Resume Examples & Samples

Receives and manages employee data maintenance and workforce administration requests including
Excellent written and verbal communication skills in native level English
Additional European language skills essential (French, Dutch or German)
Experiences in local employment standards and employment laws
Excellent database and data processing skills, i.e. large uploads
Comfortable with technology and technical tools (e.g. case management tool, SHARP)
Additional European language skills preferred
Computer literate, knowledge of Excel, PowerPoint, MS Project

Administration Specialist Resume Examples & Samples

Excellent time management and follow up skills
Knowledge of Foreign Ownership, Control and Influence (FOCI)
Banking OR Government background would be a plus

Administration Specialist Resume Examples & Samples

Administrative support for RCS sites in Region Central (Benelux, Germany, Poland)
Processing and coordination of requests for IT equipment and services
Purchase Order management
Supporting the local HSE organization
Keeping internal organizational documentation up-to-date
University level education
Min. 2 years of relevant experience in a similar position
Fluent English and German skills (mandatory)
Good MS Office (Excel, Word, PowerPoint) skills
Experience in using such tools like Ebuy, SAP, Lotus Notes is an advantage
Experience of working in an international environment is an advantage

Project Administration Specialist Resume Examples & Samples

Work with proposal and project teams at the start of projects to plan format and style of project deliverables and as projects progress, work in established templates to help teams capture and effectively communicate findings and recommendations
Bachelor's level degree in communications or business administration, or equivalent combination of education and experience. Note: A bachelor's level degree is equivalent to 6 years of directly related experience
5 years of related work experience, preferably some in a consulting environment

Administration Specialist Resume Examples & Samples

Aware of and comply with the GEHC Quality Manual, Quality Management System, Quality Management Policy, Quality Goals, and applicable laws and regulations as they apply to this job type/position
Associate degree or equivalent and significant administrative experience working in a corporate environment; or High school diploma, GED, or local equivalent and strong administrative experience working in a corporate environment at a senior level
EU Work Permit

Administration Specialist Resume Examples & Samples

Provide administrative support for the distribution of meeting/conference attendee online invitations
Use Cvent to set up meeting/conference registration forms and websites
Process registration information including system input and liaison with external travel partner to coordinate airline tickets for attendees
Coordinate and produce complete management information itineraries for delegates attending meetings, conferences and special events. The management information is utilized by the Director of the area conference specialists, hotel representatives, travel destination representatives, ground handlers and other external suppliers who partner with the department on projects. The accuracy and detail of the management reports are crucial to the execution and success of every event
Produce hotel reports including room type, arrival/departure dates, room credit, special requirements, etc
Generate arrival/departure manifests
Produce meeting/conference tour information
Prepare confirmation emails for attendees including details of hotel accommodation, arrival information and any other supporting information
Preparation of attendee information kits including business agenda, transportation details, name badge and relevant material
Provide administration support to Conference Specialists, along with the Manager and Director of the team
Perform other related duties as required, such as maintaining department supplies and department calendar
This role is predominantly administrative as a support to the conference planners and the Director of the department – the role does not involve any conference planning, however it is a critical role to the success of the team
Experience with CVENT would be highly beneficial
Working knowledge of Outlook, Microsoft Word, Excel. Ability to learn new technology and applications
Attention to detail and accuracy is a MUST
Excellent organization skills and time management skills
Strong interpersonal skills to work effectively with internal partners and external providers
Excellent verbal, written and listening communications skills
Ability to work independently and under pressure during “peak periods”
Ability to take direction from multiple individuals and prioritize in an environment with competing demands
Highly motivated and driven, able to work with minimal supervision
Strong team player with a high commitment to quality work and service
Strong service orientation and sense of initiative
Ability to multi-task, be flexible and move from one priority to another while maintaining a high level of accuracy
Hospitality industry knowledge and experience helpful

Senior Trust Administration Specialist Resume Examples & Samples

Tracking of new processes and completion of workflows,
Monitoring accounts from acceptance through funding,
Gaining a basic understanding of trust language,
Participation in various Committees,
Gathering or preparation of proper documentation for family or charitable gifts, crummey notices, tax returns, and preparation of special reports, spreadsheets and correspondence as needed,
Assisting in trust settlements and/or more complex trust accounts
Accounts range in size from small and fairly simple agency or trust relationships to more complex, high net worth or sensitive relationships, as well as Trusteed IRA and rollover business
An ideal Candidate would have 2+ years’ experience working directing in the trust and fiduciary industry and possess a basic knowledge of trust and estate administration skills, fiduciary knowledge and principal/income accounting
At a minimum, the Candidate should have 2-5 years’ experience in an administrative role in the trust, legal, brokerage, investment or accounting fields
The Candidate must also possess a minimum of a Bachelor’s degree and strong Microsoft Office and general computer skills
Candidate should be a self-starter, excellent customer service and communication skills

Administration Specialist Resume Examples & Samples

University degree with major in Administrative Management or English
CET 6, Good English in verbal and writing
Good computer skills. Familiar with MS office software, as Excel, PPT, Outlook. SRM/SAP skill is a plus
Professional communication skills. Experienced in interaction with internal customers and external suppliers
Problem/emergency solving skills
Patient work attitude and customer focused
Strong consciousness of service, initiative and responsibility
Details and result oriented
Able to set priorities among complicated works under pressure
With open personality and as good team player
Over 2 years’ work experience in multinational company as receptionist or Admin. Assistant
Manufacturing site experience is preferred

Administration Specialist Resume Examples & Samples

Access enabling technology to complete client inquiries and transactions (SAP, Salesforce, Workday, Our Source, etc.) is an advantage
Fully document all cases in case management application as required
Escalate complex transactions to Tier 2 for resolution or contact with third party vendors as appropriate
Take ownership of all Administration assigned tasks, initiatives, and inquiries and make sure that they are resolved / completed efficiently and with a superior level of quality
Develop understanding of Service Center operations and the J&J organization
Participates in scheduled and ad hoc training in order to improve performance, process acumen and gain additional knowledge on Administration processes
Required Minimum Education: College Graduate
Required Years of Related Experience:0-2 years of related experience
Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications (e.g., MS Office, email, fax, Internet Explorer)
Ability to work effectively in a fast-paced, self-directed team-based environment
Enthusiastic team player with a strong drive to create a positive work environmentHuman Resources

Basis & Opentext System Administration Specialist Resume Examples & Samples

Provides operational support for assigned application solution(s), IS functional teams and business users as a lead for moderately complex projects and/or enhancements to existing architecture. This includes the use of Valero's system to track support activities
Works on assigned technology design, implementation projects, and support tasks utilizing Valero’s Change Management Guidelines
Works on or assists with basic tasks for the design, development, operation, maintenance and upgrade of Enterprise Content Management (ECM) information systems and supporting subsystems. This includes, but is not limited to: application installations, upgrades, support pack, transport management, system refreshes, database/system restores, performance tuning, trouble-shooting, problem-solving, issue resolution, user interaction, training, defining systems scope, gathering requirements, documenting design specifications, research and fact-finding, configuration, testing, reporting, cutover, IS and business user coordination
Effective work relationships within departmental and functional lines at various job levels with business users, IS departments and Valero business partners
Learns or demonstrates an in-depth understanding of more than one infrastructure discipline and associated application/hardware integration
Helps coordinate the adoption of new procedures resulting from software and hardware changes, including the development of system specifications, documentation, training, and communication plans
Performs analysis on and recommends quality complex solutions to infrastructure technology disciplines
Understands and applies the various IT methodologies which include project management, development, service management and system architecture
Participates in ECM Basis on-call rotation
Works off-hours and on weekends for projects and/or support
Bachelor's degree (or higher) or foreign equivalent degree in Computer Science, Management of Information Systems, Information Technology or related field required
Minimum five (5) years of relevant information services experience required
Application System Administration skills with more than one of the following technologies required

Senior Policy Administration Specialist Resume Examples & Samples

Assist the policyholder’s HR department in the administration of group life and Disability contracts with The Standard, including assisting benefits and/or customer location representatives and insured members with understanding both coverage and benefit features of the plans. Particularly involved in eligibility, enrollment and evidence of insurability administration. Responsible and held accountable for maintaining and protecting personal information of the policyholder’s employees
Act as a liaison between the policyholder and The Standard. Respond to claim and coverage inquires, including verifying appropriate premium administration. Address customer service issues, contract issues, and other group life and disability related inquiries. Assist in creating best practices and/or create new processes and/or procedures that best fits the relationship between the policyholder and The Standard
Attend training sessions, planning meetings, and general customer service meetings for the customer and their various locations
Develop effective relationships with Human Resources, benefits, and payroll staff throughout the policyholder’s various locations to ensure a positive customer experience for the employer and employees. Build out process improvements to ensure best practices and efficiency
Lead or participate in special projects related to the policyholder’s life and disability plans, as assigned
Proactively communicate sensitive policy information and service options in a clear and effective manner to policyholders, producers, third party administrators (TPAs), field force, and home office staff on contractual provisions, regulations, and other related policy information
Provide creative solutions to meet the unique needs of the Company’s large case policyholders. Establish the corresponding system records to support these solutions
Identify and recommend alternative administration options and negotiate exceptions to established procedures with policyholders, field force, and other home office staff
Research, evaluate, and resolve policyholder and field force requests
Demonstrate strong leadership skills by completing tasks independently and with a willingness to take ownership for decisions made during the process
Establish customized new group and system records. Customized groups include multi-division and multi-coverage cases with specific billing setup needs not readily met by the current premium collection system
Provide customer service and communicate policy administrations practices to new policyholders. Participate in installation calls as necessary
Initiate and implement policy amendments by analyzing and resolving issues with policyholders, field force, underwriting, and other home office personnel
Interpret information provided by underwriting; communicate administrative changes to policyholder and field force; prepare updated, revised billing statements; determine effective dates; billing modes and policy acceptance requirements in order to update system records to reflect changes in coverage
Recognize the impact of policy changes to policyholder administration, commissions, and claim adjudication
Contact policyholders in regard to coverage lapses and terminations due to non-payment. Negotiate satisfactory solutions to recover outstanding premiums in support of the Company’s growth and profitability goals
Credit received premium appropriately based on product(s) and policyholder’s administrative setup
Track and reconcile the application of premium disbursements
Initiate policy audits to research and correct discrepancies
Analyze and research date reports and clearing account entries for system and accounting errors and exceptions
Make correcting entries to maintain data, system outputs and accounts within defined parameters
Balance premium and accounting detail reports

Taxonomy Administration Specialist Resume Examples & Samples

Improving Enterprise Search relevance by daily analysis of search metrics and ongoing administration
Assist DEX leadership in establishing goals and key performance indicators for search and content
Bachelor’s degree in information technology or systems engineering, with specific expertise in Taxonomy
TS, ITP, MCSE or other MS certifications are a plus
Excellent innovative skills in seeking out new approaches and solutions
Ability to conceptualize and communicate employee experience needs
Strong taxonomy management and governance skills
Strong interpersonal skills and ability to influence others
Excellent time management and organization skills; attention to details
Ability to manage multiple projects and provide direction to project resources
Knowledge of SharePoint 2013 and Online
Knowledge of Taxonomy Management and Automated Metadata Tagging platforms and tools
Master’s degree in information technology or systems engineering
Microsoft Office 365 SharePoint Online experience
Ability to lead a team of technical professionals and suppliers in support of application delivery, support

Administration Specialist With Italian Resume Examples & Samples

Provide transactional and administrative services related to in scope processes for Italy, including mass transaction updates
Ensure that enquiries escalated by the Contact Center are answered and transactional activities are processed in a professional and efficient manner
Perform data gathering towards HR managers in case additional info is needed
Collect completed forms, ensuring data is complete
Process changes in employee status, job status, cost center changes, pay, etc
Deliver sound customer solutions and builds effective relationships with customers
Manage and records document flows, administer employee life cycle events

Administration Specialist Resume Examples & Samples

Implement department related administration activities according existing processes
Managing internal and potentially external correspondence, with senior management, customers, partners
Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses
Maintain up-to-date systems and performs administrative tasks according to set policies and procedures
Support team and managers in department related activities (e. g. reports)
Prepare presentations with content guidance
Maintain and monitors Purchase Orders, Invoices (department controlling)
Maintain and monitors orders and staffing lists
Support Financial accounting like month-end closing
Monitor time recording
Apprenticeship as secretary or commercial qualification or comparable experience
Experience with SAP internal Tools like Corporate Portal, ISP, CSN
Excellent team player and communicator as you will assist the whole team plus the manager
Outstanding organizational and time management skills to support the team in keeping timelines, etc
Good knowledge of communication and presentation tools (outlook, powerpoint, word, etc.)
Very good English and German language skills as you will prepare and review mails, documents, etc
Sound understanding of excel for preparing department-related reportings and controlling (e.g. in excel)
3 to 5 years of experience as secretary or comparable experience

Workforce Administration Specialist Resume Examples & Samples

Full command of languages: Spanish and English
Advanced MS Office (Excel, Word, Power Point)
Knowledge and experience in administering employee data mgmt tool. (SAP Human Resources, WorkDay, PeopleSoft, etc)
1-2 years of experience in multiple areas of Human Resources, or related, in a shared service or call center environment
1-2 years of experience working with SAP or equivalent database required
1-2 years of experience working with Human Resources processes or data entry or related functions in a shared service organization
Attention to detail and sense of urgency. High operational excellence

Administration Specialist Resume Examples & Samples

Processing customer transactions including enrollments, terminations and employee benefit changes
Working with administration systems for SBD coverage's including life, disability, vision and dental products
Responding to a high volume of requests, meeting timing and accuracy goals
Solid customer service skills, oral and written communication, organizational, problem-solving and basic math skills required
Must have basic computer and keyboard skills
Requires a high degree of accuracy with strong attention to detail
Ability to perform well under pressure and set priorities for multiple work tasks
Ability to maintain confidentiality essential
Ability to sit at a desk for prolonged periods of time is required
Ability to adapt to change is a must

PME Administration Specialist Resume Examples & Samples

Supporting PME Director/Engineering Director
Leading adminitrative issues
Controling employees working hours
Creating and controlling budget
Cooperating wit HR Dept
Organazing epmloyees delegations

Administration Specialist Resume Examples & Samples

Implement and monitor department/ Profit Center/ Customer related administration activities
Maintain, update and monitor data in internal systems where necessary
3+ years of working experience in related fields
Knowledge of general business processes/practices
Vocational training, plus corresponding work experience, or further education
College degree preferred (in Business Administration, Natural Science or comparable study paths)
English Level 3 (Fluent)
Local Language Fluent

Work Force Administration Specialist Resume Examples & Samples

Provide rapid, high quality and validated response/support to all HR related queries and requests
Take ownership for queries and be responsible for case opening and closing (end to end) and provide the first and final point of contact for the customer Maintain HR data via SAP system
Escalate requests that cannot be resolved directly to the appropriate experts
Maintain and sustain the knowledge base for countries in scope
Contribute to projects in scope; ensure compliance in line with data privacy and protection guidelines and other relevant legislation
Provide support for the transition period perform
Other tasks as assigned by Line Manager

Regional Administration Specialist Resume Examples & Samples

Work to meet expected service levels and business performance goals by performing day-to-day delivery of Administration services in scope
Assist and encourage users / customers to make effective use of self-service options, systems, products, services, etc. in order to drive rapid resolution and empower customers; educate and inform customers of the full range of HR Global Services available to them
Identify Administration areas for improvement on daily operational processes and provide support to implement these initiatives by highlighting and discussing key changes/improvement programs with the Regional Administration Team Lead
Communicate and interact effectively with customers and team members; develop credibility and trusted mutually respected relationships with customers, supervisors, and team members
Interact and interface with customers, vendors, service providers, and other third parties as applicable in relation to the activities and dependencies of the role
Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance
Discretion, professionalism, confidentiality and judgment
Demonstrates customer orientation and customer service skills
Excellent telephone manner with clear, concise and professional communication skills
Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications

Employee Administration Specialist With Polish Resume Examples & Samples

Monitors the synchronization of master data system (Success Factors) and other systems through automated interfaces
At least 1-2 years relevant personnel administration experience
Fluency in English and Polish languages
Previous SAP experience

Administration Specialist Resume Examples & Samples

Perform analysis and performance tracking of individual departmental results
Maintain and generate daily, weekly and monthly statistical reports
Develop and/or deliver training for department staff
Maintain an understanding of departmental systems, personal computers, software applications and policies and procedures
Assist in the identification and implementation of departmental improvements
Perform quality audits and /or service observations
Communicates with management on operational process improvement opportunities and/or trends
Provide back-up support in absence of a supervisor
Maintains Appropriate Position Documentation
High School / GED Diploma required but an Associate Degree is preferred
2 (Two) years of call center or administrative experience
Creative research skills
Ability to maintain confidentiality and sensitive information
Proficient in basic MS office applications

Administration Specialist Resume Examples & Samples

Acquire the skill set and knowledge as it pertains to the payment and tax functions within the Group Disability environment
Apply the knowledge above to understand the impact of transactions on the tax slip production process in Group Disability and corresponding financial control accounts
Receives and responds to complex and / or escalated plan sponsor or member inquires
Positively approaches a high volume and transactional environment
Accurate processing of transactions under limited direction using critical thought to ensure that financial records and taxability of member claims are not negatively impacted
Excellent knowledge of Excel
Bonus - Very good knowledge of Group Business
Bonus - Good knowledge of Sun Life Administrative Systems: Genesis, Chess, Oasis
LI-EB1

Administration Specialist Resume Examples & Samples

Maintains appropriate position documentation
Customer service, collection, corporate training experience preferred
Strong phone, negotiation and problem solving skills
Quick thinker and creative research skills
Ability to maintain confidentiality with sensitive information
Some night and weekend work is required

Senior Systems Administration Specialist Resume Examples & Samples

The candidate must have 10+ years’ experience in systems management preferably working in large enterprises for distributed network and communications systems with demonstrated expertise with Linux, Unix, VMware, Windows server, and SQL database-enabled systems to administer and troubleshoot failed services and processes for fielded systems across multiple networks
Candidate will be part of a network and systems administration team as the single-point-of-contact (SPOC) on an 8x5 basis to plan, coordinate, and execute all activities to manage production platforms across a large enterprise of numerous geographically dispersed sites
Communicate with carrier-grade operations centers for non-visible/managed systems to include work across disparate ticketing systems to aid in expediting restoration
Process multiple customer service order requests and manage network system service-impacting incidents from detection through closure
Work with program management, impacted internal stakeholders, and customers to manage the operations and support lifecycles across the enterprise product portfolio
Support and coordinate all change and new software/hardware release activities
Manage relationships and coordinate work between different teams at different locations as needed
Attend Release Readiness and Configuration Control Board reviews and walkthroughs as needed
Maintain and control configurations across all fielded assets
Continually work towards making improvements in the operations management process, including development of scripts and automation tools to improve management of various platforms and toolsets
Coordinate and present weekly and bi-weekly operations status at internal and customer meetings
Must have experience in systems management for complex, distributed data processing and communications systems
Experience must include hands-on execution of software and hardware management for custom-developed applications running in a Linux-based environment
Strong server troubleshooting and management experience are necessary for Linux, Microsoft Windows server, VMware, and My-SQL
Thorough understanding of IP networking and communications are necessary to effectively perform this role
Understanding of database path troubleshooting at the server level is required to determine the next diagnostic layer
Candidate should have extensive experience with system administration tools like Dell OpenManage, Xymon, Solarwinds suite (network management, ticketing system, and portals), and others to administer, diagnose, capture and communicate key information about problem and incident resolution status

Employee Administration Specialist With Russian Resume Examples & Samples

Performs regular reconciliation of HR data; generates/compiles predefined reports to ensure data uploads feeding other stand-alone systems
Identifies and communicates areas of improvement related to data management and processing and also to other process flows in its responsibility area
At least 2-3 years relevant personnel administration experience
Fluency in English and Russian language
Demonstrates excellent verbal and written communications across different audiences and channels
Customer Service - delivers service in role with the customer at the heart. Identifies continuous opportunities to deliver a high quality and professional output

Employee Administration Specialist With Ukrainian & Russian Resume Examples & Samples

Performs all activities related to HR data and workforce administration services
Ensure that relevant processes are delivered effectively providing excellent Customer services at all times
Fluency in English, Ukrainian and Russian languages
Experience with MS Office tools and data manipulation tools, Excel, etc
Problem solving attitude

Administration Specialist Resume Examples & Samples

Process and maintain reinsurance bill with ceding company
Data analyst and mapping to ensure all data management processing in accordance with divisional and corporate standards
Follow up on data issue and communicate with client
Follow up on payment (account receivable and payable)
Identify filling (what, where, who) needs and ensure effective implementation
Ensures manual in place following divisional standards, practices and procedures
Responsible for other reinsurance administration works in the local office
Closely work with the Manager and Actuarial Managers on reinsurance treaties to ensure any communication/agreement with client is documented and sent to pricing actuaries. All the treaty requirements by RGA have been stated in the treaty
Initial scope covers China Market

Email System Administration Specialist Resume Examples & Samples

Design and operational knowledge around Lync 2013
Mobile Data Management (MDM)
Experience with Service Now Service Management System
Use established procedures for the majority of activities and utilize your skills to add value
Utilize the Service Now ticket management system as a source of tasks and tracking
Work with the following technologies: Exchange 2010 and 2013 EMC and EMS, Active Directory structure, tools (PowerShell, ADUC, ADSIEdit), multi-site Exchange DAG deployment, SMTP mail flow/routing, Outlook, Microsoft Lync 2013 and Skype for Business 2015 and Enterprise Voice
Provide on-call support for the e-mail and UC environments, as well as all Windows Server and client related issues
Participate in weekend maintenance activities as required
Support, maintain, and administer related applications including but not limited to: Cisco IronPort, Microsoft SQL, Microsoft Data Protection Manager, and Mailman
Perform mail flow troubleshooting to isolate and diagnose common mail flow problems
Perform Lync EV troubleshooting to isolate and diagnose common EV problems
Perform backup and recovery procedures
Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with business standards
Review and prepare documentation for systems and tests and installs software
Bachelor’s degree in Computer Science, Computer Information Systems, or equivalent experience
Less than two (2) years of experience with Microsoft Exchange administration and troubleshooting in a large enterprise organization
Less than two (2) years of experience with Microsoft Lync/Skype administration and troubleshooting in a large multi-site environment
Experience troubleshooting mail flow processes
Strong customer service skills and a desire to provide the best service possible
Experience with some of the following technologies: Exchange 2010 and 2013 EMC and EMS, Active Directory, tools (PowerShell, ADUC, ADSIEdit), multi-site Exchange DAG deployment, SMTP mail flow/routing, Outlook, Microsoft Lync 2013 and Skype for Business 2015 and Enterprise Voice

PPS Administration Specialist Resume Examples & Samples

Responsible for monitoring the Background Check and I9 verification process, verifying results, escalating and solving process issues
Responsible for communicating BI and I9 results to recruiters and senior HR Leadership team and following up on unclear results. Supports team in the entry of new hires in WD and GV
Complete Supervision over daily tasks, including daily check-in with team lead to go over work for the day, no decision making outside of decision matrix, no complex decisions without alignment with manager / superior colleagues
Escalation of main problems to correct stakeholders - investigation of root causes and responsible to solve smaller problems that lay within own process
Supports recruiters and other stakeholders by answering or escalating questions
No functional experience required
Must have the ability to manage several moving parts and competing tasks
Precise and detail oriented in Data Entry tasks
Holds a Bachelor's Degree
Customer focused and solution oriented
Team Player/open communication
Adaptable/able to operate in a changing environment
Excellent communication skills/ability to interact with employees on all levels
Attention to details/data quality
Ability to understand and analyze processes
Ability to identify and resolve problems (troubleshooting)
Ability to juggle competing priorities and work well under pressure
Basic System knowledge in Workday and ADP GV

Administration Specialist Resume Examples & Samples

High School Diploma ( or equivalent) required
Minimum of two (2) years experience in an office setting
Knowledge of Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
Knowledge of and experience with Oracle helpful
Able to follow directions well, and work independently

Systems Administration Specialist Resume Examples & Samples

Provide technical support / administration for a Windows, VMWare, and Citrix environment
Determine requirements, plan, and implement major product upgrades on both hardware and software. Design presentations to management concerning technical issues and upgrades
Support monitoring systems that span the server infrastructure
Provide Systems Maintenance request and test plans for cross platform projects. This includes making recommendations for standards
Quickly spot trends and accurately predict future requirements on assigned platform

Site Administration Specialist Resume Examples & Samples

Coordinate digital marketing campaign in Corporate site
Perform media monitoring
Maintain a consistent look and feel throughout the website and compliance with brand requirements
Search, selection, preparation of materials for website and website promotion
SEO optimization

Subcontract Administration Specialist Resume Examples & Samples

Provides life cycle administration (i.e. source, solicit, evaluate, select, award, administer and closeout) of work related materials and services
Assures acquisition of materials and services meet client and work requirements at an optimum balance of quality and cost. Tasks may include assisting requesters in completing Requests for Contract Action (RCAs); Material Requisition Forms (MRFs); developing competitive supplier / subcontractor source lists as needed, establishing evaluation criteria, issuing Requests for Quotes (RFQs), Requests for Proposals (RFPs), Requests for Information (RFIs); Amendments, Addendums and Modifications; issuing and administering appropriate Purchase Orders and Subcontracts; expediting and following up on purchases; resolving supplier / subcontractor non-performance problems; maintaining purchase order and subcontract files; processing supplier invoices for payment; and work closeout activities
May participate in the development of cost and management proposals; primarily focused on supplier / subcontractor cost / price analysis and completion of Price Narratives, File Summary Memorandums (FSMs); Supplier / Subcontractor Certificates of Current Cost or Pricing Data, Representations and Certifications, System for Award Management Reports and other due diligence requirements to support the acquisition process in accordance with FAR 15.2 - Solicitation and Receipt of Proposals and Information, and other FAR requirements
Administers procurement of materials / services to assure compliance with prime contract terms and conditions, applicable Government regulations, and Company policies and procedures
Maintains and files complete and accurate procurement and subcontract files in accordance with Company's Numbering and Filing System (Practice 000.430.1221)
Maintains procurement and subcontract status reports as required
Supports subcontractor invoice review to ensure compliance with purchase order / subcontract terms and conditions, and accuracy of charges
Provides information to support period procurement and subcontract peer reviews, and internal / external audits
Ability to attend to detail and work in a time-conscious and time-effective manner
Local candidates preferred

Administration Specialist Resume Examples & Samples

Completes daily administrative tasks to support the HR processes such as; on-boarding, absence management, promotions, transfers and terminations
Contributes to knowledge sharing within the HR Shared Services Center by providing feedback for process and technology improvements
Minimum 1 year experience in Human Resources, Benefi ts and/or Compensation Administration

Email Administration Specialist Resume Examples & Samples

Provide Technical Support / Systems Administration for Exchange 2013, Skype for Business and Mobile device management
Determine requirements, plan, and implement major product upgrades. Design presentations to management concerning technical issues and upgrades
Direct projects / teams comprised of IT technical experts and business representatives
Support monitoring systems that span the messaging infrastructure
Provide Systems Maintenance request and test plans. This includes making recommendations for standards

Administration Specialist Resume Examples & Samples

Prepare all purchase orders, delivery orders and invoices for dealers,
Manage the RMA customers who walk in and ensure that all details are accurately recorded
Arrange the delivery schedules and provide weekly updates to the manager
Ensure proper and systematic filling of all documents
Manage all stationary and equipment inventory
Diploma or Certification
1 – 2 years working experience in similar capacity
Excellent listening, oral and written communications
Excellent Customer Relations skills

Supervisory Manpower & Administration Specialist Resume Examples & Samples

465691800
5% Travel May Be Required
Knowledge of Manpower and Administration Program Regulatory Guidance and Policies
Skill in Manpower and Administrative Program Management
Skill in Written Communication
Ability in Oral Communication

Regional Administration Specialist Resume Examples & Samples

Conducts quality check of peers to ensure accuracy of results, and compliance to process
Responsible for updating DTPs, Job Aids, Forms and Templates and other supporting documents are updated, as needed
Proficient in Microsoft Office (Word, Excel, Powerpoint)
Enthusiastic team player with a strong drive to create a positive work environment.1700155379W

Branch Administration Specialist Resume Examples & Samples

Check back of File Maintenance in a timely and accurate manner
Provide analysis back to various departments and DS Manager about exception and errors
With direction from the DS Manager complete a variety of DS duties and projects
Keep current with software changes by regularly taking online training classes
Completes other duties as requested by management
GED or High Scholl degree required
Associate's Degree or Technical School certification beneficial
Fiserv Experience
Previous Retail Banking experience beneficial
Fiserv’s Business Process Manager and/or Premier Viewpoint report writing skills
Ability to use a personal computer and various software applications, including use of MS Office programs
Ability to use a variety of office equipment including copiers, folding machines, etc
Ability to communicate effectively via e-mail and phone
Ability to document procedures
Ability to manage multiple projects, tasks and day to day responsibilities
Analytical and problem solving skills. Proven ability to problem solve, prioritize tasks and meet required deadlines
Ability to add and subtract accurately

Administration Specialist, Client Solutions Resume Examples & Samples

New application review, eligibility check and scrubbing
Entering member information onto several data entry and/or billing systems
Issuing member welcome packages
Coverage increases, adjustments, and changes where underwriting is not required
Replacement certificates (if lost by member)
Address, banking and credit card updates (including payment method and frequency changes)
During expected peak periods in the year, Jet Administration Specialists will be required to partner with our Underwriting Administration Team to process new business applications requiring underwriting
Ability to build strong working relationships

Administration Specialist Resume Examples & Samples

Manage central warehouse using for PPE, Office material and common used spare part
Distribution material to requiring cost center
Management of supplier consignment stock
Clearing monthly the stock, issue PO to supplier, distribute the cost to cost center
Dealing with complains with supplier

Sample Administration Specialist Resume Examples & Samples

In depth training on all the environmental analyses performed at the lab and each method’s requirements
Interpret and log-in samples into our LIMS system received each day from our lab couriers
Label sample containers after sample log-in
Assist with unpacking, documenting receipt conditions and recording the temperature of samples upon receipt at the lab

Workforce Administration Specialist Resume Examples & Samples

Complete the hire/rehire process for new/rehired employees
Complete work authorization processes as required by localities
Perform employee data changes in support of trigger processes (change job, promotions, transfers, change in status, etc.)
Process personal data changes requiring follow up and authorization
Support updates to worker Talent Profiles
Support employment and wage verifications, and interact with applicable vendors to resolve escalated inquiries
Support unemployment claims, and interact with vendor to resolve escalated inquiries
Provide high touch customer service that meets expected service levels and business performance goals
Fully document all cases in case management application
Partner closely with the Center of Excellence (COE) and Global Process Owners (GPO) to resolve complex items
Escalate critical service issues to lead, supervisor or manager as necessary
Support the integrity of employee records and Workday data
Works collaboratively within a team to share ideas, ownership, and accountability for driving improvements and consistency of execution for key HR processes
Provide input to HR Service Center knowledgebase
Workday or SAP experience
Understanding of HR operations and experience in employee data management

Control Administration Specialist Resume Examples & Samples

Access Reporting and Review: Prepare, coordinate and follow through on provisioning and maintenance of user access; ensure access reviews are in place, provide reporting as required by the Controllers Group that include but not limited to
To be part of a well-known brand, a global and multi-culturally diverse organization
This role will also provide you to collaborate, and work closely with internal contacts: Legal Entity Controller group, Global Finance Operations process teams, Controls and Compliance team, to name a few

Employee Administration Specialist With Turkish Resume Examples & Samples

Uses HR procedures and guidance available to manage the processing of data entry, changes and workflow within technology solutions – both global and local, for organizational structure, positions and employee data
Oversees end to end process flows of the employment cycle, executing its own transactions and/or monitoring activities performed by third party providers
Drafts documentation to conform with specific local legislative requirements for different stages of the employee lifecycle (employment, changes, exit) ensuring that they are signed and archived according to HRSS and end market rules
Generates/complies standard, recurrent reports
Fluency in English and Turkish languages both written and spoken

Local Administration Specialist Resume Examples & Samples

Work to meet expected service levels and business performance goals by performing day-to-day delivery of Administration services in scope. Including locally required compensation and benefits work, exit processes associated with involuntary terminations, long term sickness support, and other tasks identified through the HR Taxonomy
Assist and encourage users / customers to make effective use of self-service options, systems, products, services, etc. in order to drive rapid resolution and empower customers; educate and inform customers of the full range of Global Services, HR available to them
Attend to and process customer inquiries and request by applying Administration standard operating procedures and utilizing problem solving skills for resolution
Respond to documentation of requests and inquiries / inquiries from customers (prioritizing as appropriate) and execute on the key tasks and activities within Administration in accordance with defined procedures and guidelines. Investigate issue areas and determine methods of mitigation in order to resolve problems within acceptable timeframes, routing or escalating inquiries as appropriate in order to uphold effective and timely resolution while maintaining confidentiality with sensitive employee data
Develop understanding of Global Services operations and the J&J organization
Support locally required project work & liaison with local HR stakeholders
Contribute positively to a knowledge sharing environment by documenting and sharing all relevant working experiences with issue resolution for knowledge database future reference
Provide mentorship and training to local HR Services Administration team
Work in collaboration with other Administration team members to execute tasks and fulfill key deliverables, seeking input and assistance as needed
Required Minimum Education: High School/Secondary Education or equivalent or Part Qualified {Relevant HR Professional Qualification}
Required Years of Related Experience: 3- 5 years of related experience
Required Knowledge, Skills and Abilities (Uncompromised requirements for the role)
Preferred Minimum Education: Associate’s/Bachelor’s Degree or equivalent or Human Resources Certification
Preferred Area of Study: HR / CIPD
Preferred Related Industry Experience: Healthcare or related industry
Preferred Knowledge, Skills and Abilities

Workforce Administration Specialist Resume Examples & Samples

Performing operational duties among HR SAP administration
Performing data cleaning in SAP HR
Cooperation with other HR and IT teams
Challenging project within system implementation
Being part of a team with great spirit and energy
Competitive benefits package
Great location, close to the city center
Full time employment

Administration Specialist Resume Examples & Samples

Monitor suppliers'daily operation to ensure them to meet company or social compliance requirements
Responsible for stationery, office supplies and labor supplies all kinds of administrative procurement, to control its quality and cost
Monitor office environment maintenance and equipment service daily and take prompt action for any improvement
Collect employees' complaints and suggestions in administration area and then find out ways to solve
Other admin projects and activities assigned by manager

Administration Specialist Resume Examples & Samples

Managing diary/calendar of the managers on their behalf
Arranging internal and customer/partner meetings, conference calls and video conferences for managers, including co-ordination of larger internal events (like onsite team meetings)
Travel planning including booking, travel expenses (ISP, Cloud for Travel, Concur) and visa application for Managers
Central contact on all other ad-hoc support which is needed by the managers and their teams
Perform and monitor purchase activities (e.g. office material, 3rd Party purchasing), including master data creation and administration, creation of shopping carts, reporting and tracking of purchase orders
Managing workflows and monitoring items like vacation requests, distribution lists, inventory etc
Manage shared drives and communities
General administrational tasks and support within the Financial Services Product Development office (including delegate within the office during e.g. vacation)
Vocational training with work experience as secretary / assistant
Ability to work face-to-face and virtually with colleagues on all levels across LoB the globe
Fluent in German and English
High level of flexibility, integrity and confidentiality
Very strong organizational and planning skills
Familiar with SAPs internal organization, good network across the organization
Delivering high quality results in daily office management
Great team player, proactive networking attributes, results and execution focused, self-starter
Motivated to work in an international and intercultural environment
3 - 5 years of professional work experience within the area of administration in the IT industry, preferably within SAP

Administration Specialist for Late Stage Debt Recovery Resume Examples & Samples

Manage late stage debt collections administration for all GE industrial businesses globally through external collection agencies and attorneys
Request and verify case documentation
Timely communication of developments to Clients
Perform reconciliations between internal and external systems data
Review and obtain approval for legal costs
Review and obtain approval for Payment Plans / settlements
Advise/decide on closure or further Legal Action
Follow up on recovery in case of insolvency in a Legal Collection case
Manage administration for all the above and maintain legal action database
Prepare monthly and ad hoc reporting on case status and aggregated metrics
Report bugs and test enhancements in Legal Collection Application in WCS online Tool
Bachelor’s degree or equivalent and/or some years of related experience
Strong Excel skills essential, and overall strong aptitude in systems
Ability to work independently and in team
Strong verbal and written communication style
Ability to work in intense, highly time critical environment
Fluency in English, additional languages an asset

Administration Specialist Resume Examples & Samples

Assisting a team of senior managers in administrative matters and liaise with senior stakeholders across the globe
Proactive and extensive diary management, arranging meetings, rescheduling, sending confirmation, participation tracking; taking into consideration complexity of meetings and different time zones
Organizing international travel arrangements, Visas, hotels, transfers
Processing expenses
Assisting with and organizing team events
Coordinating meeting room bookings and logistics for conference and video calls; preparing agendas, minutes and action plans
Organizing and supporting visits
Acting as a point of contact for internal and external clients/stakeholders
Preparing PowerPoint presentations and Excel reports

Administration Specialist Resume Examples & Samples

The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity
Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein
All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives
Performs a variety of office administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing
Schedules meetings and conferences and assists with travel reservations
Processes paperwork for benefits enrollment of new associates per client contracts; monitors assignment of associates to various client sites to ensure continued eligibility of the associate for benefits; coordinates enrollment and changes with Region or operations center benefits function
Inputs scheduling/payroll data into automated resource system; verifies associate hours worked to contract requirements; determines overtime rates and billing hours; completes payroll documents for corrections
Reconciles all payroll entries and invoices; verifies and distributes paychecks; processes payroll for terminated associates in required time frame
Reviews client billings and ensures proper billing amounts; reconciles payroll data to time sheets and accounts receivable to time sheets and makes adjustments; responds to client questions and reconciles discrepancies; prepares invoice corrections
Reviews all accounts payable and ensures timely payment; verifies amounts and calls vendors on any discrepancies
Contacts clients to set up payment plans on past due accounts
May serve as Office Manager and provide lead direction to administrative and/or support staff
Thorough understanding of standard office procedures and practices
Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form
Ability to use personal computers and office productivity software
Ability to write original correspondence
Excellent planning, organizing, and project coordination skills
Ability to communicate clearly and concisely
Ability to interact effectively at all levels and across diverse cultures
Ability to be an effective team member and handle projects responsibly
Courteous and professional telephone manner, with accuracy in taking messages
Strong customer and results orientation
Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey
Computer usage which may include prolonged periods of data entry
Regular talking and hearing

Administration Specialist Resume Examples & Samples

A minimum of 3 years’ experience in administration/merchandising
Must be bilingual Japanese-English
Knowledge of Anime industry preferred
Previous experience in Project Management
Strong organizational, attention to detail and follow up skills required
Strong oral and written communication skills required
Ability to travel domestically (trade shows)
All candidates must be authorized to work in the USA

Incentive Administration Specialist Resume Examples & Samples

Knowledge of and ability to use office support tools available at the desktop (for example: word processing, e-mail, presentation software, and spreadsheets.)
Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply this knowledge appropriately to diverse situations
Knowledge of techniques and tools that promote effective analysis and the ability to determine the root cause of organizational problems and create alternative solutions that resolve the problems in the best interest of the business

Subcontract Administration Specialist Resume Examples & Samples

Bachelors degree in Supply Chain Management or Procurement
Experience with a SAP MRP System
Field related internships

Subcontract Administration Specialist Resume Examples & Samples

Bachelors Degree in Business or Supply Chain
Experience with purchasing policies and procedures
Experience with Enterprise Resource Planning (ERP) Systems - (SAP preferred)
Interpersonal and organizational skills, with the ability to navigate an ambiguous environment
Proactive, independent worker with the demonstrated capacity to lead, motivate and work well with others
Impeccable attention to detail, passion for driving change, and ability to look at big-picture

Subcontract Administration Specialist Resume Examples & Samples

Certified Supply Chain Professional (CSCP)
Experience with Enterprise Resource Planning Systems (SAP preferred)
Impeccable attention to detail, passion for driving change and ability to look at the big-picture

System Administration Specialist Resume Examples & Samples

Functions as the de-facto expert within one or more Infrastructure domains by solving the most complex Infrastructure problems and provides expert technical guidance and mentoring for the Infrastructure staff. Typically considered as the go to person for technical issues in Infrastructure
Plans and leads organizational projects and vendor management and provides leadership and guidance to IT groups across the organization on technologies, methods and issues
Works with Enterprise Architectural leadership to develop proof of concepts, feasibility analysis and technical research
Provides technical expertise to ensure that Voice and / or Data communications and network facilities; operating systems, products, etc.; or hardware - disk, central processing unit, etc. are sufficient, appropriate and functioning
Collaborates with other technical staff to resolve problems with Software / Infrastructure systems, detail understanding of monitoring, security and DR and responds to suggestions for improvements and enhancements
Applies Infrastructure methodologies in concert with business drivers and needs to achieve direct alignment of Infrastructure to business requirements
Maintains data files and monitors system configuration to ensure data integrity
Performs system backups and recovery
May research, conduct fact-finding, design, code, test and maintain scripts associated with most complex efforts/projects. May lead the smaller efforts/projects
Leverages strong customer relationships
Work experience and strong technical knowledge of the following are required

Gift Administration Specialist Resume Examples & Samples

Bachelor’s degree with a minimum of three years related work experience
Ability to present training materials to end users in both large and small settings
Ability to recognize and set priorities and coordinate work in order to meet deadlines
Excellent organizational, interpersonal, and communication skills
Ability to work with diverse constituent groups
Ability to learn and master position-related software and databases
Ability to exercise courtesy, tact and flexibility
Familiarity with database and data/report generation applications and a working knowledge of Microsoft Office applications
Experience with accounting or business-related fields
Experience with the donor Tracking and Engagement Database (TED) and Banner
Knowledge of University of Illinois Foundation and University of Illinois administrative systems and procedures
Familiarity with University Advancement activities

Workforce Administration Specialist Resume Examples & Samples

Je hebt een HBO diploma Personeel & Arbeid of soortgelijk
Grondige kennis van de Sociale Verzekeringswetgeving en Arbeidsrecht
Affiniteit met salarisadministratie
Je beschikt over goede contactuele eigenschappen en een pro-actieve, service-gerichte instelling. Tevens ben je een flexibele teamplayer met humor en relativeringsvermogen. Je werkt accuraat, kan goed plannen en organiseren en weet om te gaan met wisselende prioriteiten
Je mondelinge en schriftelijke uitdrukkingsvaardigheid in het Nederlands en Engels is uitstekend
Je kunt goed werken met Word, Excel en Outlook
Kennis van Workday is een pré.1700171119W

CSR & PAC Administration Specialist Resume Examples & Samples

Planning and budgeting of all CSR activities of The Coca-Cola Ukraine, under the supervision of the Ukraine PA&C Manager and in close cooperation with the Bottler
Development, coordination, and on-going supervision of all matters relating to CSR activities within the Coca-Cola Ukraine
Contacts, on a continuous basis, with key partners and stakeholders regarding the CSR activities of Coca-Cola Ukraine
Close cooperation with the Bottler’s corresponding functions to align the System’s efforts in the CSR area
Preparation of regular CSR reports
Developing internal communications
Monitoring the market on CSR-related matters and developments
Recognition of the Company’s best practices and increase reputation score
Company’s enrollment into the market leaders in terms of CSR activities
Employees’ engagement
Minimum: 2 years work in Public Relations and Communications
Preferred: 4 years experience in Public Relations and Communications
Develops and Inspires Others
Drives Innovative Business Improvements
Imports and Exports Good Ideas
Sets a Winning Example

Junior Administration Specialist Resume Examples & Samples

Working in a team focused on delivering market-leading level of customer service
Providing support via email and phone to internal and external customers
Challenging purchase requests
Validating purchase requests
Approving Purchase Orders
Maintaining and managing personal workload effectively
Supporting any other business tasks that may be required

Subcontract Administration Specialist Resume Examples & Samples

Experience in working in manufacturing environment with multi-functional teams
Experience with both buying and material planning
Proactive, independent worker with the demonstrated capacity to work in team environment
Impeccable attention to detail, passion for driving change and ability to look at big picture

Sample Administration Specialist Resume Examples & Samples

Assist with data integrity of analytical data for bioproducts
Ship, store, forecast, deliver, and/or aliquot samples
Support the client's work requests as needed
Bachelor's degree in chemistry or other related degree concentration, or equivalent directly-related experience (two years of directly related industry experience is equivalent to one full-time year of college in related major)

Administration Specialist Resume Examples & Samples

Organize meetings chaired by Head of Site
Take care of admin requirements for the meeting
Prepare minutes of the meeting
Follow up on the action plans on regular basis
Arrange the travel arrangements and other ground arrangements for the Site Management Team and the visitors
Prepare the Budget and Forecast for the SGMs /Project Director cost center and validating/ justifying the variance against actuals if any
Managing employee welfare activities like handling laptops mobile phones and their reimbursement, sim cards, distribution of birthday and marriage gifts etc
Liaise with L&D and manage Joining formalities for new hires and supervise effective customer orientation towards new hires during induction program
Readiness in providing support for internship induction, employee training, and other vendors training coordination
Support HR team in team handling and activity (Follow up / Time office / employee engagement)
Liaise with HRBPs and contribute to all HR compliance initiatives
Handle basic queries related to policies, especially travel/ relocation/ leave and claims and the signing authorities
Accept the bills and raise E-Buys according to the budget and ensure timely payment for all costs which fall under SGMs /Project Director cost center

Administration Specialist Resume Examples & Samples

Provide daily approved local administration services support
Perform expat supports; onboarding, relocation, housing, schooling, etc
Perform local manual payment
Perform local travel and expense activities support
Perform local HR activities support
Perform company license/certificate daily management
Assist event and visa handling and etc
Assist any Local Administration Service Projects as assigned
Be responsible for full spectrum of local administration service functions
Diploma or above in Business Administration or related discipline with around 5 years relevant administrative/accounting experience
LI-SL1

RCM Administration Specialist Resume Examples & Samples

Run established reports out of Athena or any third party system as needed
Validate report data to system generated audit trails to ensure reporting accuracy
Comparing the same claim across multiple systems for variances in data from one system to the next
Athena system knowledge of how to bill insurance, work claim rules, post payments or process refunds
Apply Athena system knowledge to correct any claim issues found during reconciliations
Self-motivated to take all necessary steps to ensure an issue is worked to resolution and able to work independently
Assist with writing SOPs for any new workflow or updating current SOPs for changes to current workflows
Assist with creating and rolling out training material for any changes
Organizing and categorizing tasks that need completed for current projects
Analyze and offer feedback during the creation and implementation of a new process or implementation
A point of contact for questions or issues from internal or third party personnel
Participate in meetings when needed Complete other duties as assigned
Moderate Excel skills
A minimum of two years Athena experience
Ability to identify, research, and solve problems and discrepancies
Ability to effectively perform in a multi-task work environment, performing assigned duties in an efficient amount of time and in an organized manner
Strong written, verbal, and interpersonal communication skills
Ability to exercise discretion and maintain confidentiality
Ability to communicate with employees and management in a courteous and professional manner
Ability to perform basic mathematical calculations such as adding, subtracting, multiplying, and dividing

Junior Conctract Administration Specialist Resume Examples & Samples

Providing support in a daily contract administrative tasks
Contract archiving,
Maintaining contract tracker
Inserting requested contract amendments,
Taking care of the contract signatures
Supporting in the administrative side of the contract management tool development and implementation

System Administration Specialist Resume Examples & Samples

RedHat RHEL
Microsoft Windows Server 2008 and 2012
Active Directory
VMware ESXi 6.0
Scripting experience
Knowledge of Apache, Websphere and Tomcat
Great communication and customer service skills
Backup is a plus
Storage is a plus
Team fit is key for this position

Grants Administration Specialist Resume Examples & Samples

Associate Accounting Degree from an accredited college or university
Three or more years of accounting work experience
One or more years of grants management or administration experience
Completion of specialized grant management or administration education or training
Government accounting practices and techniques
Rules and regulations governing the administration of federal grants
Federal grant financial and performance reporting practices
ECivis grants management software
Arizona Financial Information System (AFIS)
Arizona Human Resource Information System (HRIS)
Excel and Word computer applications
Financial documentation practices
Workplace organization and detailed record keeping
Entering and retrieving data using a modern computer system
Using a variety of office products and software
Calculating and analyzing figures such as percentages, area, and distance
Maintaining effective working relationships while working under stress
Work independently and perform tasks involving numerous details
Complete tasks timely and accurately; meet deadlines
Follow directives proficiently
Communicate effectively verbally and in writing
Multi Task in an ever changing environment
Successfully resolve problems with a diverse group of people

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