Assistant Administrator Resume Samples

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B Pacocha

Braulio

Pacocha

599 Niko Loaf

Boston

+1 (555) 220 1575

599 Niko Loaf

Boston

Phone

p +1 (555) 220 1575

Experience Experience

Philadelphia, PA

Assistant Administrator

Philadelphia, PA

Batz-Stroman

Philadelphia, PA

Assistant Administrator

Assisting with the investigation of queries from participants, including web queries by email and telephone and acting on Diary Reminders
Updating fee schedules / proposals for existing clients / participants, and collecting fees
Assisting the team in the preparation of monthly / quarterly management accounts
Lodging of Expression of Wish forms on the safe custody for scanning
Dealing with resulting responses from above
Producing ad hoc member statements
Keeping information re plans up to date and making sure any changes are circulated to the team

San Francisco, CA

Cees-assistant Administrator

San Francisco, CA

Larkin-Ebert

San Francisco, CA

Cees-assistant Administrator

Checking accuracy of deals placed with Fund Managers and Managed Accounts
Reduce risk of compensation claims by managing workflows and workloads to minimise transaction errors
Prepare billing and cash collection following effective working capital management procedures
Assist with the receipt and allocation of divisional Fund Management commission
Actively manage relationships with beneficiaries/clients in relation to those transaction types providing excellent customer service
Investment subscriptions, redemptions and switches within and between fund managers and managed accounts including foreign exchange
Ensuring all daily tasks are completed and managed according to priority

present

Phoenix, AZ

Cees Assistant Administrator

Phoenix, AZ

Nitzsche, Thiel and Hansen

present

Phoenix, AZ

Cees Assistant Administrator

present

Checking accuracy of deals placed with Fund Managers
Liaise with Fund Managers on a regular basis – maintain documented files on new relationships/Terms of Business/Service Issues resolved
Preparation of Trustee review paperwok prior to approval and execuation of investment. Investment subscriptions, redemptions and switches within and between fund managers, including foreign exchange
Preparing instructions to / liaising with Fund Managers / other internal RBC departments (e.g. Treasury)
[Key Role]Maintain a monthly and quarterly calendar schedule of plans to be run and ensure plans are executed within SLA’s
[Key Role]Collaborate with IT and TCR teams to ensure smooth running, timely query resolutions and look to improve efficiencies where possible
Continually review and improve the procedures of the team

Education Education

Bachelor’s Degree in Business

Duke University

Bachelor’s Degree in Business

Skills Skills

Strong knowledge of applicable laws, regulations, guidelines and professional standards
Knowledge or strong desire to learn behavioral health clinical and operations detail
Highly organised, able to prioritise and manage multiple tasks
Ability to follow detailed processes
Ability to establish and maintain professional working relationships with staff and patients
Proficiency with computer software packages (Microsoft Office Suite) including word-processing, excel spreadsheets, and databases
Ability to multi-task, set priorities and accomplish assignments
Ability to learn and train staff in all areas of operations
Ability to work to deadlines and under pressure
Sound computer skills, able to adapt to and apply new technologies

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Graduate / Assistant Administrator Resume Examples & Samples

Assisting the team in the preparation of annual financial statements in accordance with UK GAAP / US GAAP / IFRS
Liaising with intermediaries e.g. lawyers / accountants
Maintenance of investor contact details on CHS / Framework
Educated to degreelevelor equivalent
Ability to prioritise effectively

Assistant Administrator Resume Examples & Samples

Assisting the team in the preparation of monthly / quarterly management accounts
Participating in the drawdown and distribution process
Assisting with confirmation process for client transactions, liaising with clients and counterparties
Previous knowledge of alternative investment funds/Experience of trust and company administration
High level of accuracy and attention to detail

Cees Assistant Administrator Resume Examples & Samples

Member switch requests (standard and bespoke)
Control with exception reporting and maintenance of all pending switch requests (includes cash and deal confirmation monitoring)
[Key Role] Control with exception reporting and maintenance of all pending, regular and annual contributions via the CP system
[Key Role] Ensure timely processing of Monthly/Quarterly/Bi Annual/Annual Regular Contributions
[Key Role]Maintain a monthly and quarterly calendar schedule of plans to be run and ensure plans are executed within SLA’s
[Key Role]Collaborate with IT and TCR teams to ensure smooth running, timely query resolutions and look to improve efficiencies where possible
Ensuring all payments / receipts are processed within appropriate timelines
Ensuring all documentation in relation to work prepared is created and signed within appropriate timelines
Good telephone skills
Working towards a professional qualification (suggested ICSA COFA , IOC or relevant book keeping qualification)
Liaise with Client Handlers to ensure plans are maintained/processed accurately on CP system
Preparation of Trustee review paperwok prior to approval and execuation of investment. Investment subscriptions, redemptions and switches within and between fund managers, including foreign exchange

Assistant Administrator Resume Examples & Samples

Assists Center Administrator in the overall supervision of personnel within the center
Assists Center Administrator in training and performance evaluation of center staff
Ensures all areas of the Center are maintained clean and neatly organized
Participates and is involved in resolution of issues raised by center staff
Assists Center Administrator in the development of the Center’s yearly budget
Reviews with the Center Administrator financial package submitted by the Finance Department on a monthly basis, to ensure adherence to budgeted goals
Minimum 2 years of professional experience within a medical/clinical setting
Excellent organizational skills required
Excellent written and oral communication skills required
Ability to have flexible schedule and stay after business hours to support the needs of the Center, as needs arise
2+ years of experience in a medical/clinical setting
Operational leadership or Supervisory experience

Cees-assistant Administrator Resume Examples & Samples

Processing of ad hoc payments and multi payments as required, within appropriate timelines
Checking accuracy of deals placed with Fund Managers and Managed Accounts
Completer / finisher – ability to see tasks through to the end
An Understanding of trustee duties and powers preferred but not essential

Cees-bookkeeping Assistant Administrator Resume Examples & Samples

Bookkeep entries for Externally Managed Investment Portfolios
Assist with Ad-hoc Bookkeeping entries
Update Stock Dividend postings via JSPOST or manually
Complete Jobstream Closedowns and Bring Forwards
Complete Jobstream Foreign Currency Revaluations
Bookkeep entries for External Bank Accounts and Treasury Fixed Deposits
Liaising with administration staff in other offices to complete the tasks
Maintain relevant documentation as evidence of bookkeeping work
Provide assistance and cover in the Bookkeeping Team
Monthly and Ad-hoc reporting to Client Services Manager
Educated to Higher level or equivalent

Cees-reconciliations Assistant Administrator Resume Examples & Samples

To assist in the production of periodic reconciliations of fund manager holdings – this will involve investigating reconciliation breaks
Liaising with administration staff in other offices, both internal and external, to resolve the above items
Maintaining the necessary documentation and filing as evidence of reconciliation work conducted
Assisting other Accounts and Reconciliation team members with adhoc tasks
Educated to Higher level or equivalent (Maths and English)
Good working knowledge of MS Excel
Ability to be well organised with an eye for detail

Cees-assistant Administrator Resume Examples & Samples

Production of regular and ad-hoc MI reports
Assist with the production of monthly operational report
Back up for production of monthly and quarterly flash reports, incorporating financial & non-financial indicators
Prepare billing and cash collection following effective working capital management procedures
Assist with the receipt and allocation of divisional Fund Management commission
Prepare information necessary for client reviews to take place timely
Provide support for the division including HR, IT and Facilities related operations
Taking part in ad-hoc inter-divisional tasks and projects
Ability and willingness to act on own initiative
Ability to work unsupervised whilst as part of a team

Cees-reconciliations Assistant Administrator Resume Examples & Samples

Investigating and resolving reconciling items
Maintaining the necessary documentation as evidence of reconciliation work conducted
Monthly and ad-hoc reporting to Reconciliations Manager
LI-HS1

Cees-assistant Administrator Resume Examples & Samples

Accurate preparation of Contribution Processing, Investment subscriptions, redemptions and switches within and between fund managers/Brokers including foreign exchange prior to approval and execuation of investment
Investment subscriptions, redemptions and switches within and between fund managers, including foreign exchange
Educated to A – level standard or equivalent

Assistant Administrator Resume Examples & Samples

Responsible for the daily operational needs of the Cardiology office
Schedule all cardiac procedures and tests
Communicate via telephone and in person with patients and families about schedule, procedures, preparation or accommodations
Verify patient insurance and get authorizations and necessary referrals
Collaborate with doctors and facilities to oversee organization and distribution of all pertinent paperwork for procedures, admissions and discharges
Schedule meetings, CME and professional conferences and make travel arrangements for physicians
Maintain office files and other records and reports
Minimum of 3-5 years of successful professional experience in a cardiovascular practice/hospital setting
Ability to multi-task, with strong organizational and prioritization skills, and ability to work in fast-paced environment
Professional demeanor and presentation at all times
Bilingual: English/Spanish - fluent in both. Medical Spanish is the preferred minimum
Proficiency in Microsoft Office Programs: Outlook, Word, PowerPoint, and Excel
Familiarity with program development related to cardiac care
Experience/familiarity with eClinicalWorks EMR software a plus

Cees-assistant Administrator Resume Examples & Samples

The main duties of this role will include but not be limited to the following
OSS (Offshore Securities and Settlements) Securities uploads and reconciliation
Sedols & Fund Manager Administration
Ensuring all daily tasks are completed and managed according to priority
To build and maintain relationships with others teams with CEES (Corporate Employee & Executive Services)/RBC
Provide support and cover to the Investments Data Administration Team
Take part in ad hoc projects
Take part in additional ad-hoc duties to meet the needs of the business when required
High level of accuracy and attention to detail whilst dealing with significant volumes of data

Assistant Administrator Resume Examples & Samples

Assist with providing the clients with a proactive service
Responding to / investigating client and participant queries
Documenting trustee decision making
Assist with the preparation and monitoring of timetables for key client events e.g. annual contributions / vesting of awards
Receiving correspondence and ensuring action is taken
Liaising with intermediaries to ensure transactions are concluded with appropriate paperwork in place
Assisting with client / member communications
Assisting with the maintenance of a programme of regular client / intermediary/ participant visits
Assisting with the preparation of proposal documents for tender
Updating fee schedules / proposals for existing clients / participants, and collecting fees
Ensuring any periodic review points are actioned within expected deadlines
Assisting with monthly / quarterly invoice preparation
General administrative tasks such as payment preparation, running of reports, collection of client KYC
Ideally should be studying towards or hold a relevant professional qualification (i.e.: ICSA, STEP)
Educated to a suitable standard
Ablity to work with minimal supervision
Completer/finisher - ability to see tasks through to the end

Production Assistant / Administrator Resume Examples & Samples

Ensuring that new staff are set up with HR and IT (contract administration, office space, email accounts)
IT set up and dealing with any IT issues
Keeping all HR Files up to Date with signed contracts
Liaising with facilities for general maintenance of the building
Running Directors & Producers diary (x3) for internal and external meetings related to Production
Organising all travel for Directors & Producers

Production Assistant\administrator Resume Examples & Samples

Covering reception and letting people in the building
Running office stationary / sundries and keeping all stocked
Keeping up to date files on office maintenance and organising any facilities maintenance work; (eg fire risk assessment files). Liaise with facilities team in main Turner office
Support the Producers in maintain up to date files of speculative applications and keep track of contact list
First point of contact for visitors to the studio
Distribution, collection & entering of crew time sheets including freelancers

Cees-assistant Administrator Resume Examples & Samples

Assist with the administration and processing of fixed deposits and foreign exchange deals
Assist with the processing of all payments and receipts
Ensure that all tasks are prioritised effectively
Ensure all deadlines are met in accordance with bank cut off times
Ensure all related book-keeping is posted in a timely manner and is up to date
Completing Cash Management reports accurately and within agreed time frames
Build and maintain relationships with C&I Banking and Treasury

Assistant Administrator Resume Examples & Samples

Ability to analyze financial data for functional unit and make sound recommendations to Administrator and Functional Unit Director
Ability to manage diverse groups of people and clinical operations to achieve departmental objectives
Analytical ability required to assist in development of objectives, policies and procedures
Highly developed interpersonal and communication skills are required to effectively communicate on a frequent basis with departmental and inter-departmental administrative staff, employees and physicians to exchange information, resolve problems and coordinate services

Assistant Administrator Director, Laboratory Resume Examples & Samples

Oversees laboratory operation
Ensures staff provides the quality of care and are in compliance with CAP, CLIA, The Joint Commission, AABB, NCQA, Title 22, federal, state, and local requirements
Assists manager in hiring, training evaluating, and maintaining the competency of the staff
Monitors workflow and turnaround time
Presents in-service programs
Monitors the quality control/assurance programs, test results, and equipment
Ensures tests are being completed according to approved procedures/policies
Identifies, develops, and implements processes to improve the quality of tests and services
Oversees the Safety Program, including Hazardous Waste Management and Chemical Hygiene Plan in Clinical and Anatomic Pathology services
Assists in developing, implementing, and maintaining service standards to meet members and internal client's expectations
Identifies and recommends opportunities to improve department systems
Collaborates with manager in resolving human resources, employee and department safety, and risk management issues
Consults with clients in resolving service issues
Recommends processes to correct the problems
Monitors budgets and resources allocations
Maintains staffing and supplies and identifies strategies to reduce costs, control utilization, and improve quality of care/service
Minimum three (3) experience in a high volume acute care clinical laboratory required

Assistant Administrator Resume Examples & Samples

Responsible for the day-to-day operations by facilitating the development, implementation and monitoring of service, quality and utilization standards
Engages physicians and staff in problem solving
Develops, monitors, and controls payroll, non-payroll, and capital budgets and expenditures for assigned service areas
Directly and with subordinate managers, establishes and maintains operational and performance standards
Monitors and evaluates the overall system of service delivery in terms of ability to meet established targets
With subordinate managers, establishes goals and objectives for each department
Assures compliance with administrative, legal and regulatory requirements of the Health Plan Contract and government/ accrediting agencies
May represent the organization in activities involving leaders in business, government, labor, the community at large, Health Plan Members and health care providers in the area
Minimum five (5) years of general management experience in a complex, multi-faceted health care setting and in working with a large physician group practice managing through influence and collaboration, required
Three (3) years of experience in financial management, budget development, program development, quality improvement and project management
Continuum care experience
Inpatient Case Management Experience
InterQual knowledge Home Health and Hospice knowledge preferred
Outside Medical management preferred
RN License Highly recommended

Assistant Administrator Resume Examples & Samples

Leads the organization and management of designated smaller operational and business activities of the Institute
Assists with selection and placement of new employees, performance evaluations and corrective actions
Assists with the interpretation and communication of policies/procedures and any relevant changes
Leads smaller departmental operating budgets and educational funding activities
Supports opportunities to educate the public regarding the access to Institute services and the relationships of the Institute to other CC healthcare systems and services
Generates reports to support the analysis of various activities in the Institute
Conducts analysis and assists in the investigation of issues and assists with implementation of changes, programs and plans to grow and develop the business
Assists physicians with development of special programs related to support and growth of professional practices
Provides back-up administration to the Institute in the absence of the Administrator
Four years of progressively responsible related work experience
A Master's Degree may offset two years of the experience requirement
Experience leading sub-functions within Assistant Admin I role

New Mexico Virtual Academy Assistant Administrator Resume Examples & Samples

Familiar with online learning programs
Familiar with student management systems
Familiar with state graduation requirements
Familiar with post-secondary opportunities
Familiar with Title I programs
Familiar with researched based intervention programs

Assistant Administrator Resume Examples & Samples

Graduation from an accredited school of law with a Juris Doctorate (JD) degree
Admission in good standing to practice law (active or inactive) in a state
Five years or more experience as a hearings examiner in a governmental agency, attorney general, or a practicing attorney
Demonstrated knowledge and skills in workload management, developing expectations, coaching and mentoring and leadership development
Significant experience working with rules and regulations, and ensuring processes and procedures are in compliance with state and federal laws
Expert level interpersonal skills including written and oral communication, public speaking, conflict resolution, consensus building and developing and maintaining effective relationships
Two years of experience as a supervisor, including human resource management
Two years of legal experience related to DUI or criminal law
Your chronological résumé depicting work experience and/or education that support your letter of interest
Applicants wishing to take advantage of veterans' preference must include DD214, NGB 22 or signed verification of service letter from USDVA with application materials

Assistant Administrator Resume Examples & Samples

Assisting with the investigation of queries from participants, including web queries by email and telephone and acting on Diary Reminders
Assisting with the administration of rolling fixed deposits
Maintaining member details on core systems
Lodging of Expression of Wish forms on the safe custody for scanning
Helping with project work as and when required
Monitoring own workload on task allocation system
Dealing with resulting responses from above
Dealing with Member requests for log in ID and passwords
Dealing with IFA requests
Targeting exiting participants for routing through other RBC products / divisions as appropriate

Assistant Administrator & Director Resume Examples & Samples

Corporate services which are customer focused, providing efficient, reliable, responsive and quality services
Strategic corporate advice in key areas, including a strategy to ensure financial sustainability, a people capability strategy and an improved performance management system
Governance, compliance and risk management

Assistant Administrator Resume Examples & Samples

Assists with daily operations, management, policy/procedure adherence, billing, budget controls, corporate policy compliance, HMO compliance, and utilization control
Assists with training of staff and assuring proper application of standard operating procedures
Coordinating all staff meetings for professional, technical and support staff departments
Responsible for accurate information of required end of month reports and other requested reports
Development of professional working relationship with center administrator to assure that any issues with staff or patients regarding, attitude, quality of care, audits or potential legal issues are handled appropriately
Three (3) years of experience in a related medical field preferred; HMO experience is a plus
Good communication and organizational skills
Ability to follow instructions, support corporate policies and procedures and assume administrative role when needed
Ability to establish and maintain professional working relationships with staff and patients
Ability to learn and implement appropriate Federal, State, and local regulations
Ability to read, write, speak, and understand the English language fluently
Ability to multi-task, set priorities and accomplish assignments
Ability to learn and train staff in all areas of operations
Supervisory and personnel management skills
Results and goal-oriented
Computer literate with knowledge of Word, Excel and E-mail

Assistant Administrator Resume Examples & Samples

Bachelor’s degree in any field plus two years of research administration and/or regulatory compliance experience
Demonstrated customer service experience with emphasis on event management and attention to detail
Demonstrated ability to analyze and prioritize scientific project submissions
Proficiency with computer software packages (Microsoft Office Suite) including word-processing, excel spreadsheets, and databases
Proven ability to interact with a variety of individuals including faculty, administrators, government officials, colleagues, and support staff
Experience with grants and/or Kuali Financial Systems (KFS)
Direct experience with animal or human research, or research with infectious agents

Assistant Administrator Resume Examples & Samples

Plans, develops and implements all operational services which support Medical Center business goals and objectives
Ensures the cost-effective and efficient delivery of ancillary operational services within the Medical Center which contribute to member satisfaction and retention
Responsible for the attainment of Medical Center objectives relating to cost, member satisfaction and the quality and accessibility of services directly relating to operations support
Works with Medical Center Management Team to ensure that policies and procedures for obtaining goods and services are adhered to
Ensures Medical Center compliance with federal, state, and local regulatory requirements
Establishes and oversees an organizational and process structure that provides a quality service and delivery for internal and external clients
Identifies and implements best practices
Works with Regional Financial Leader to ensure that effective accounting controls are established and maintained to safeguard all physical assets
Works with National Facilities Services personnel to manage building-lease services and any construction/expansion project
Develops, coaches and manages a staff dedicated to providing expertise and a high level of customer service
Collaborates with the Exec Director, Medical Center and other Medical Center Leaders in the annual and long-term business planning process for the Medical Center
Assures short and long range financial goals are met by establishing and controlling the division budget
Minimum five (5) years of experience leading the delivery of ancillary services
Seven (7) years of experience leading the delivery of ancillary services in a multi-faceted hospital/health care system preferred
Master's degree highly preferred

Assistant Administrator Resume Examples & Samples

Oversee behavioral health ancillary services and additional departments as assigned
Maintain facility compliance with all regulatory and accreditation standards
Work with the CEO on overall facility growth, renovation and plant management projects
Initiate and coordinate operations and growth of intensive outpatient services (IOP) and partial hospitalization programs (PHP)
Maintain budgetary guidelines
Work collaboratively with executive and physician leaders to enhance programs, resolve conflict, develop new services and maximize resources
Serve as liaison between assigned sites and other departments/managers within the systems to ensure an integrated operation of the facilities within the overall system
Facilitate the development and implementation of internal and external marketing strategies
Lead patient and staff engagement and outcome initiatives
Must possess strong knowledge of clinical operations
Strong knowledge of applicable laws, regulations, guidelines and professional standards
Strategic planning skills and outcome measures
Knowledge or strong desire to learn behavioral health clinical and operations detail
Working knowledge of CMS, The Joint Commission and State regulatory requirements

DVR Assistant Administrator Resume Examples & Samples

Demonstrated knowledge of, and skills in managing staff, workload management, developing expectations, coaching and mentoring and leadership development
Experience or knowledge of the legislative and rule-making processes, including the fiscal and program impacts of those processes
Working knowledge of the laws governing public disclosure
Working knowledge of RCWs, WACs, Merit System rules and agency policies

Assistant Administrator Resume Examples & Samples

Demonstrated knowledge of, and skills in managing staff, workload management, developing expectations, coaching and mentoring, efficient and effective communications, and leadership development
Proven ability to develop and implement statewide policies, procedures, and sound decision having potential statewide impact
Proven ability to establish and maintain collaborative working relationships
Significant experience collaborating, negotiating and facilitating problem resolution with staff and stakeholders, delivering complex information, verbally and in writing, to a wide range of audiences including but not limited to elected officials, law enforcement, various state agencies and the general public
Experience or knowledge of the budget process, including developing budget packages, fiscal notes and monitoring expenses
Experience developing and implementing process improvement initiatives
Bachelor's Degree or higher in Business Administration, Public Administration or related field. An advanced degree is desired
Experience working with legislative staff, stakeholders, governmental agencies, and private organizations
Working knowledge of federal, state laws and rules and agency policies related to vehicle, vessel licensing

Assistant Administrator Resume Examples & Samples

To meet personal objectives in terms of productivity and quality of service when processing administration tasks
To provide day to day support to administration based staff within the Operations team
Accurate and timely inputting of client bookkeeping entries for the Jersey business
In addition to the duties listed above, the Team Manager may request any other ad hoc duties or projects
Ability to follow detailed processes
Ability to work to deadlines and under pressure

Assistant Administrator Resume Examples & Samples

Anticipates and acts to maintain a safe work environment. Incorporates safety/risk management standards into daily work practices
Assist with staff development by planning, developing, organizing, implementing, evaluating, and directing the staff of the Administrative Support Unit, in cooperation with the Operational Management Team and support and strategic unit managers
Assists department managers and Senior Communities in the development and implementation of unit policies and procedures
Assists leadership by planning, developing, and organizing all units, and by implementing, evaluating, and directing the activities of the Administrative Support Unit
Assists staff in planning and conducting ongoing training programs geared to geriatric residents and residents of various ages to assure that current material and programs are continuously provided
Assists with the development and maintenance of written operational policies and procedures in conjunction with the administrator, DON, and unit managers
Contributes as requested to the annual operating budget for approval and allocates the resources to carry out programs and activities of the facility as directed
Establishes and promotes a rapport in and among units to promote interdisciplinary decision-making in daily unit operations
Interprets/explains the facility�s policies and procedures to employees, residents, family members, visitors, government agencies, etc. as necessary
Participates on various committees of the facility (e.g., Resident Care Committee, QAPI, Resident Council) and provides reports as directed or as necessary
Represents the facility and Senior Communities on various committees and meetings
Reviews and interprets monthly financial statements, and assist with taking appropriate corrective action in response to variances and trends
Bachelors Degree in Public Health Administration or Business Administration, or a health related degree or equivalent required
Previous administrative management experience in a hospital or long term care facility preferred
Ability to supervise and direct the activities of staff
Ability to communicate with medical staff, nursing staff, and other departments

Assistant Administrator Resume Examples & Samples

Responsible for working with faculty and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations
Responsible for directing grant approvals through the system ans subsequent electronic transmissions and manual submissions to grant-awarding agencies
Responsible for directing grant approvals through the system and subsequent electronic transmissions and manual submissions to grant-awarding agencies
Responsible for effort reporting and training the PI in the use of the system to certify their effort. Audit all grants in the OBIEE system to determine accuracy and monitor spending activities
Work with Divisional Administrator to assure customer service and smooth flow of financial data and information
Maintain Chair's Calendar
Bachelor's Degree or equivalent combination of education and related work experience; 3-5 years experience
Experience in grant and contract financial management in a research environment is preferred
Must possess strong customer service, communication and organizational skills, be flexible, proactive, resourceful and efficient
Must demonstrate good judgement, initiative and attention detail. Must be conscientious and claim ownership of all work; track items longitudinally
Excellent calendar management skills required. Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook Preferred

Assistant Administrator Resume Examples & Samples

Partners with the clinical Department Administrator to provide administrative leadership and assistance to the academic and research missions of department chairs/center directors
Manages and administers all UA aspects of a department’s accounting, budgeting and financial analysis and reporting; assists departmental staff with procurement procedures and compliance; prepares and manages budgets in the campus automated budgeting system and ensures accuracy of information in university budget system
Manages the UA financial portfolio of the Department in accordance with the sponsor, university, UA Foundation and state guidelines
Advises the clinical Department Administrator and Department Chair, faculty and staff on financial planning and provides analyses for identifying strategic resources
Analyzes and budgets department academic and research staffing needs, capital equipment and supplies; is liaison between department and Department Administrator, Finance, HR, IT, and Campus Management and Operations
Coordinates with research administration for pre-award needs and onboarding of new lab hires; coordinates with PIs and research administration for future grant submissions
Coordinates with COM-Phoenix Finance Office and UA Sponsored Projects Services to oversee the post-award financial grants management for the department/center, including communication with external sponsors, budget reallocations, reporting and requests for carry-forwards and no-cost extensions
Compiles information packages related to conflict of interest reporting, cost sharing requests, subcontracting agreements, and intellectual property documents (e.g., NDA, Invention Disclosure) in liaison with specialized administrative and business units
Supervises maintenance of property records and space inventory records
Prepares business plans to support new investments, hires, equipment, etc. for presentation to leadership for funding and approval
Maintains current knowledge of institutional and federal, state and agency guidelines for sponsored research projects and administration
Interfaces with UA and UAHS Contracts Offices for all department contract needs
Oversees research and educational administration; represents the department on behalf of the College to clinical, governmental or industrial partners/sponsors to build collaborations and efficient operations
Coordinates department academic appointments and promotions processes with the Faculty Affairs Office
BA or BS in accounting, finance, business administration or related field
3 years of related budgeting and financial management experience
Experience in administration of extramural research grants from multiple funding agencies including, but not limited to, NIH, NSF, DoD, local and federal agencies and private foundations
Master of Business Administration, Health Administration, Public Health or similar Master degree
5 years of related experience
Demonstrated knowledge of performing complex and confidential business administration support
Financial management and budgeting experience in an academic setting; similar experience in government, technology or business industries would also be considered
Experience and knowledge of administrative requirements (financial and compliance) for clinical trials or related studies
Track record of leading research and academic departments through change/growth and building confidence and trust with chairs, faculty, staff and administration

Assistant Administrator Resume Examples & Samples

Must have 3 - 5 years' previous experience within an administrative support role; prefer manufacturing or construction environments, but not required
Exceptional computer skills (Excel & database experience a plus)
Self-starter with problem solving abilities with the ability to work independently while still being part of a team
Must have critical thinking skills in order to prioritize duties and make sound decisions in a fast-paced environment
Previous general business accounting experience preferred
Code, post & batch all approved invoices, purchase orders and field checks
Research back charges and invoices in question; monitor and follow up on hold files
Become knowledgeable about the company’s software programs (SchedulePro, Atlas, and other database programs)
Analyze closed job reports, estimates and bid sheets
Update pricing spreadsheets
Be involved in process improvement initiatives
Provide vendor portal support
Assist with switchboard coverage as scheduled
Work on special assignments, projects and various administrative duties as assigned

Assistant Administrator Resume Examples & Samples

Provide administrative and secretarial support to the Head of Marketing & Communications and other team members
Handle travel arrangements, coordinate meetings, organize corporate/team activities and maintain business records
Co-ordinate with Accounting Department for accounts payable and book keeping activities
Support Marketing and Communications activities as required

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