Executive Associate Resume Samples

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J Runolfsdottir

Janie

Runolfsdottir

268 West Passage

New York

+1 (555) 346 3206

268 West Passage

New York

Phone

p +1 (555) 346 3206

Experience Experience

Los Angeles, CA

Executive Associate / Assistant

Los Angeles, CA

Bogan-Hoppe

Los Angeles, CA

Executive Associate / Assistant

Conserves executive's/leader’s time by reading, spell & grammar checking, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Adhere to T&E policies, including booking international and domestic travel, monthly reconciliation of business expenses for executive(s), and budget management
Calendar a variety of different events such as Governance meetings, International video conferences, SVP/VP meetings, Matrix Team meetings, and off-site meetings
Ensure manager’s preparedness for all meetings (e.g., assemble meeting materials, technology testing, communication to attendees & pre-reads)
Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules
Incumbent will be an expert, and sole point of contact, for a specialized administrative function for all R&D SP employees (e.g., purchase orders, international travel, visa applications, onboarding, eSetup, Invoicing, SOW, etc)

Houston, TX

Executive Associate

Houston, TX

Padberg Inc

Houston, TX

Executive Associate

Supervise and manage work assignment of 3 direct reports including 2 procurement Assistants and a procurement logistics Assistants
Creates, edits, and tracks job requisitions as well as assisting with other delegated tasks utilizing Workday
Partners with People Services to reconcile Workday changes as well as manage headcount
Monitor staff performance (epmds+) along with development in accordance with WHO staff rules
Provide Emergency response assistance to WCO's ensuring value for money procurement of goods and services in a timely and efficient manner
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)
Works closely with the AVP/Dean, including calendar management and meeting coordination

present

Dallas, TX

Executive Associate to the VP & Dean

Dallas, TX

Padberg and Sons

present

Dallas, TX

Executive Associate to the VP & Dean

present

Coordinates and maintains VP/Dean complex calendar using sound judgment in determining priorities
Practices confidentiality at the highest level
Coordinates VP/Dean’s travel and supporting documentation
Assists the VP/Dean with communication to internal and external constituencies (verbal & written)
Retains and updates local personnel files, ie: performance evaluations, technology check-out, etc
Supervises Coordinator and student employees
Oversees admission processes related to Change of Start Term requests

Education Education

Bachelor’s Degree in Business

Portland State University

Bachelor’s Degree in Business

Skills Skills

Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training
Strong attention to detail
Effective communications skills, including good ability to draft written complex correspondence, staff announcements, SOPs, protocols and reports
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules
Knowledge of Pharmaceuticals, laboratory supplies and medical consumables (General)
Good communication and interpersonal skills, ability to prioritize responsibilities, lead, and work proactively with a team
Polished and professional
Ability to take initiative and apply judgment to identify and resolve matters arising efficiently
Proficiency with computer platforms and applications
Knowledge of direct, indirect taxes, particularly sales tax, excise duty, customs duty and VAT

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15 Executive Associate resume templates

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Senior Executive / Associate Director Resume Examples & Samples

Support the Executive Director in identifying and pitching for new opportunities
Structure, execute and manage process on successful mandates
Key point of contact for funders during mandate
Opportunity to build and manage own market relationships across funders and clients
Contribute to 2016 strategic plan and direction of the team
Management of Executive resource during mandate process

Gcm-client Executive Associate Resume Examples & Samples

Incumbent must possess strong analytical and computer skills
Bachelor's degree in business, finance, marketing or related discipline, 3 to 5 years’ experience in Financial Services
Prior experience in marketing or client relationship management support preferred

Client Executive / Associate Resume Examples & Samples

Minimum of 2+ years of previous social, digital or public relations work experience
Proficiency in office computer programs to include MS Office Suite
Familiarity with social media and social media monitoring tools
Strong writing, proofreading and editing skills
Professional and pleasant interpersonal communications skills
Ability to work on a team and handle multiple projects simultaneously
Ability to handle high priority and pressure situations

Summer Executive Associate Resume Examples & Samples

Take ownership of high-impact initiatives, conduct analyses, make recommendations, and drive implementation
Develop analytical frameworks and repeatable models to support high-impact initiatives related to various functional areas, which can include operations, marketing, finance, and/or human resources
Conduct market and company research, analyze data, and complete financial and data-driven analyses as relevant
Develop and produce presentations to articulate best practice recommendations for implementation and syndicate with multiple stakeholders
Support a work environment that promotes client service, teamwork, performance feedback, individual recognition, mutual respect, and employee satisfaction
Maintain a professional, neat and well-groomed appearance, adhering to MGM Resorts International standards
Complete additional special projects and complete other job-related duties as assigned
Current enrollment in full-time MBA program at top-tier graduate business school
Four-year undergraduate degree; business, engineering, or related quantitative field preferred but not required
Superior academic track record and standardized test scores. Must provide undergraduate GPA, GMAT, and SAT scores upon request
Excellent communication skills, in both verbal and written form. Able to present information in clear, concise terms to all position levels in the Company, including senior executives. Ability to be persuasive, yet tactful
Excellent analytical and financial skills and business acumen
Research resourcefulness
Ability to multi-task and prioritize under pressure of deadlines, while working independently. Knows how to escalate appropriately
Strong collaboration and problem-solving skills
Initiative, drive, and attention to detail. Understands short- and long-term goals and can handle details to ensure successful project completion
Must have high ethical standards and ability to exercise sound judgment in dealing with politically sensitive situations and catering to differing interests
Possess core business knowledge of the hospitality industry, and is able to monitor and manage change
Interpersonal skills to deal effectively with all business contacts
Must be flexible if needed to work more than 40 hours per week, including work outside of normal business hours
Work varied shifts, including weekends and holidays
Intermediate to advanced knowledge of MS Excel, PowerPoint, Word, and Outlook
Ability to effectively communicate in English; in both oral and written form

Treasury Services Client Executive Associate Resume Examples & Samples

Provide administrative and marketing support to Client Executives (CEs) throughout the sales process
Prepare marketing materials and related PowerPoint presentations. Compile statistical data, including cross-sell statistics
Create spreadsheets to track sales performance
Analyze data as required. Assist clients and CEs with product/ service inquiries; provide referrals to the appropriate line of business (LOB)
Assist with the administration of 'Know Your Customer' (KYC) requirements for each client
Maintain organizational charts and contact information for each LOB
May analyze and report on new business opportunities; may assist with client prospecting
Perform other administrative duties as assigned
Must have a basic understanding of the Company s products and services as well as industry and market conditions
Incumbent must possess intermediate analytical and computer skills
Bachelor's degree in business, finance, marketing or related discipline
3 to 5 years experience
Fluent German and very good English language skills
Prior experience in marketing or sales support preferred

Executive Associate Resume Examples & Samples

This position requires a positive and proactive team player with strong administrative capabilities and the ability to interface with senior management
The candidate must have proven skills in prioritizing and multitasking, as well as the ability to remain focused in a fast paced environment
High School diploma or equivalent. An Associate’s Degree is a plus
7 to 10 years administrative or related experience preferred
Must have strong attention to detail, superior follow up skills and ability to handle confidential information in an appropriate manner
Very strong written and verbal skills and the ability to produce excellent work with minimal supervision are required
High level computer skills and strong working knowledge of company policies, procedures, operating systems and software programs such as Outlook, Concur, and WorkDay
Strong Microsoft Word, Excel, PowerPoint skills
1603799

Executive Associate Resume Examples & Samples

Bachelor’s degree AND two years of directly related administrative experience; OR, Six years of office/clerical experience which includes two years in a supervisory capacity; OR, any equivalent combination of experience, training and/or education
Demonstrated effective communication skills, including triaging high intensity telephone calls and visitors, drafting correspondence and reports, and interpersonal skills
Demonstrated ability to handle potentially difficult, confidential and sensitive situations
Demonstrated ability to work both independently and collaboratively in a diverse, team-oriented environment
Proficiency with Microsoft Office programs
Proficiency with social media, including Facebook, Twitter, and Instagram
Previous work experience with the University of Arizona, particularly with experience providing administrative support to an individual
Previous experience initiating projects and effectively working autonomously

Executive Associate, WW Markets Resume Examples & Samples

Perform highly diverse and complex administrative functions, including but not limited to proactive calendar management, domestic and international travel arrangements, preparing expense reports
Responsible for the organization and planning of complex remote meetings across multiple time zones. Demonstrates flexibility in personal work schedule to participate in team meetings which, because of team membership across multiple time zones, are sometimes scheduled outside of normal EST work hours
Plans and organizes off site in person meetings for globally based teams in domestic and international locations
Anticipates needs of manager and/or team, and take appropriate steps to produce desired outcome with minimal assistance from supervisor with accuracy and efficiency to meet all deadlines
Interface in a professional manner with senior executives and matrix team members, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations
Anticipate key issues and implement action plans based on changing priorities and commitments
Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across an international environment
Prioritizes activities and takes action based on an understanding of department objectives, customer needs, and BMS business strategy
Organizes and continuously modifies multiple processes, programs and procedures in response to a changing environment. Anticipates and creates contingency plans to deal with possible problems and roadblocks
Successful candidate must possess at least 10 years of administrative experience, with significant experience supporting an executive
Candidate must have a High School diploma, Bachelor’s Degree preferred
Candidates must possess strong interpersonal skills in dealing with all levels of management internally and externally
Experience in working with an international team is desirable
Strong communication skills including excellent verbal and written skills
Proven ability to handle sensitive information with confidentiality, discretion and good judgment
Must possess the ability to take initiative and adapt to frequently changing priorities
Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment; and provide high quality work with attention to detail
Proactive, solution-oriented approach to collaboration with strong decision-making capability in order to guide assigned projects to successful conclusions
In depth knowledge of company internal systems, policies and procedures
Candidate must be proficient in Microsoft Office, Outlook, Concur, Purchasing systems, SharePoint and WorkDay
1604645

Executive Associate Resume Examples & Samples

2) Is the incumbent in charge of leading other sanofi employees? No
3) How many employees directly report to this job? 0
4) How many employees indirectly report to this job? 0

Executive Associate Resume Examples & Samples

Phone and calendar management as well as timely scheduling ensuring meetings are prioritized and occur within appropriate timelines
Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services
Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses
Prioritize and complete support requests in a timely manner (i.e. congress attendance updates, issues with IT, systems, facilities, etc.)
Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate
Maintains professional and technical knowledge by remaining current with BMS continuous learning modules
8 years administrative or comparable experience; prior BMS and Executive Associate Experience preferred
Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint).Knowledge of BMS Systems and Processes
Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup, eTime, Workday, Room Scheduler
The expectation of all administrative assistants within the Oncology Department is that of true collaboration and partnership to ensure business needs/goals are met
Also required to provide back-up support as-needed to cover planned (e.g., vacations) as well as unplanned (e.g., emergencies, etc.) absences
1604668

Executive Associate, Biostats & CP & amp Resume Examples & Samples

Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials & pre-reads)
Proficient with Microsoft Suite (Outlook, Word, Excel,PowerPoint).Knowledge of BMS Systems and Processes
Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup, eTime, Workday,Room Scheduler
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners,across organizational levels, functions, and supports business needsacross different time-zones and during periods of heavy workload
Also required to provide back-up support as-needed to cover planned(e.g., vacations) as well as unplanned (e.g., emergencies, etc.) absences
1604654

Client Executive Associate Resume Examples & Samples

Responsible for managing the relationship of over 150 clients, renewing targeted contracts and driving new revenue
Effectively and routinely delivers key Fiserv messages
Responsible for client satisfaction and revenue and transaction growth, with a focus on profitability improvements aligned with Fiserv’s objectives
Serves as the client advocate internally to direct resources and activities within the Fiserv organization
Effectively communicates the “voice of the customer” across various functional areas
Serves as an industry expert (Online Strategy), including communicating relevant industry trends and best practices to clients that ultimately create demand for Fiserv’s products and services
Responsible for identifying and capitalizing on expansion opportunities within existing accounts and up-selling products/services, selling new/add-on Fiserv solutions, and capitalizing and assisting in cross-business unit sales efforts. Carries an individual sales goal and ESS goal
Creates Biller Solutions account plans that will set strategic direction, establish up-tier relationships within targeted client accounts, and drive the business; collaborates and provides input on Enterprise plans where applicable
Responsible for proactively conducting analysis of clients’ business metrics to optimize product activity that will drive value for our external customers
Responsible for effective forecasting and budgeting of key metrics for assigned customer accounts
Drives and manages contract renewal process for client contracts and maximizes return for Fiserv
Manages complex client relationships
Proven ability to interface with senior management or executives and requires minimal supervision and direction
Proven track record in attaining/exceeding quota based metrics
Strategic account planning experience required
Excellent communication skills that include internal communication of client opportunities, issues, escalations and external communication that includes key Fiserv messages
Demonstrated leadership coupled with strong business acumen
Requires ability to influence at multiple levels internally and externally to accomplish business goals
Requires minimum of 2-4 years of sales or account management experience in a business-to-business environment or equivalent experience; with 2-3 years of experience in the financial services industry preferred
Up to 15%-25%

Executive Associate Resume Examples & Samples

An associates or Bachelors degree with a minimum of 15 years administrative or comparable experience required with at least 5 years experience as a senior administrative associate
Excellent verbal and written communication skills and organizational skills with attention to detail and accuracy are necessary
Ability to communicate and operate effectively with all employee levels ranging from lab associates to Senior Executives
Must be computer savvy and able to learn complicated systems quickly
Comprehensive working knowledge of computer applications, including Microsoft Outlook (calendar and mail), Word, Excel and PowerPoint, SAP, Ariba, OrgPlus, Workday, eTime, SharePoint, Concur, Beeline and EndNote are desired. Familiarity with legal contracts, new vendor validation and all aspects of requisitioning are preferred
Knowledge of the Pharmaceutical industry and familiarity with the processes and infrastructure of BMS R and D is desirable
Ability to handle sensitive material in a confidential manner, to demonstrate sound judgment and to maintain a high level of diplomacy, discretion and maturity is essential
Must be creative in managing complex tasks, while driving performance against limited resources and timelines
Embraces and supports teamwork

Executive Associate Resume Examples & Samples

Conserves executive's/leader’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, and other administration services
Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses for executive(s)
Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.)
Incumbent will be an expert, and sole point of contact, for a specialized administrative function for all R&D SP employees (e.g., purchase orders, international travel, visa applications, onboarding etc)
8 years administrative or comparable experience; prior BMS andExecutive Associate Experience preferred
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred
Demonstrates ability to prioritize, pro-actively work independently andcollaboratively with other administrative assistants/external partners, acrossorganizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload
Ability to multi-task and adapt quickly to competing priorities while remainingfocused
Successful candidate must be able to learn new tools and systems in anever-evolving environment

Executive Associate Resume Examples & Samples

Conserves executive's/leader’s time by reading, spell & grammar checking, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Adhere to T&E policies, including booking international and domestic travel, monthly reconciliation of business expenses for executive(s), and budget management
Ensure manager’s preparedness for all meetings (e.g., assemble meeting materials, technology testing, communication to attendees & pre-reads)
Partners with People Services to reconcile Workday changes as well as manage headcount
Manages ad hoc projects that arise
Proficient with Microsoft Suite(Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred

Executive Associate Resume Examples & Samples

Follow company and department policy and safety procedures.CUSTOMER SERVICE: Maintain professional, effective, and timely oral and written communications. Screen incoming calls, emails, and correspondence, responding independently when possible. prepare conference materials, calendar management, and scheduling of meetings, programs, events, and conference rooms. Strong customer care skills and attention to detail are required. Prepare reports, presentations, letters, labels, and memos
RECORDS: Create and maintain database and spreadsheet files including company directories
MULTIFUNCTION SUPPORT: Arrange and manage travel plans, itineraries, and expense reports for the Executive Vice President and Business Unit Functional leads. Assists in managing communications with customers, vendors, departments, and other Triumph companies. Assists the management team in tracking key report action items an KPIs. Provides additional administrative support as necessary
Uses judgment and discretion for various situations and maintains confidentiality of all time sensitive corporate and personnel matters

Executive Associate to the VP & Dean Resume Examples & Samples

Coordinates and maintains VP/Dean complex calendar using sound judgment in determining priorities
Practices confidentiality at the highest level
Organizes meetings (scheduling, location, meals (if needed), and provides supporting materials)
Anticipates the needs of the VP/Dean
Coordinates VP/Dean’s travel and supporting documentation
Assists the VP/Dean with communication to internal and external constituencies (verbal & written)
Retains and updates local personnel files, ie: performance evaluations, technology check-out, etc
Supervises Coordinator and student employees
Oversees admission processes related to Change of Start Term requests
Acts as liaison with college and university committees, administrators within the university, faculty and staff and members of the community and special off campus partners
Works closely with Enrollment Management and Student Affairs / Academic Initiative & Student Success administrative offices to establish and maintain a collaborative relationship to ensure sharing of information between the units and smooth operation of the VP/Dean administration
Provides direction on operational procedures and task assignments as requested by VP/Dean
Represents the spirit and values of the University of Arizona to the external community, and to University and College administrators, faculty, staff and students/parents
Effectively and compassionately communicates with prospective students/parents, continuing students/parents regarding an array of issues
Arranges VIP campus tours, when appropriate
Negotiates challenging, angry, disgruntled, escalated issues (UA colleagues, prospective students/parents, continuing students/parents, UA employees)
Reviews and updates administrative policies and procedures and communicates to all affected
Serves as Building Monitor for first floor of Old Main. (Amer-X, FM contact, etc)
Bachelor’s degree AND five years of directly related administrative experience; OR, Six years of directly related administrative experience; OR, any equivalent combination of experience, training and /or education

Client Executive Associate Resume Examples & Samples

Prepare periodic market analyses, as well as briefing memos for senior meetings
Monitor and communicate key developments in the local market that affect BNY Mellon’s scope of business
Research business development opportunity and relevant market trends
Develop account plans for key clients
Collaborate closely with a broad set of business areas, both foreign and domestic, in supporting relationship management and business development efforts
Prepare pitch books and senior management presentation material
Track and analyse sales and revenue data
Organize client or internal events pertaining to market development effort
Assist in retrieving and maintaining necessary documentation from local clients for account-specific, KYC, or due diligence purposes
Other administrative or data-collection tasks also expected
An advanced degree and strong academic background in business, finance, or similar fields applicable to the position
Up to 3 years of relevant work experience
Familiarity with the European/German economic environment and its financial industry
Strong business writing skills; both English and German
Spoken and written fluency in English and German. Other languages a potential plus
Analytical skills and comfort with basic data management and quantitative analysis
A desire to work in close collaboration with both local and international staff
Command of MS Office Products, including Excel, Word, and PowerPoint
An ability to deliver against deadlines and manage peak periods of workload

Executive Associate Resume Examples & Samples

Client Services
$1.65 billion in assets under management
No more than 75 client families
13 top-performing, highly-credentialed private wealth management professionals (currently 10)
Continue to be recognized throughout the professional community as the premier team for liquidity-event planning and management
Be known throughout the Pacific Northwest wealth management industry as the best place to work
Give back to the greater-Seattle community through semi-annual charitable team activities
Required: Degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major OR 3 years of relevant work experience as an executive assistant, event planner, procurement officer, or in hospitality
Preferred: Bachelor's degree with at least 1 year of work experience as an executive assistant, event planner, procurement officer, or in hospitality
Candidate must be fluent in English, both verbal and written and have outstanding interpersonal skills
Thorough knowledge of local area
Previous customer experience and ability to work effectively under pressure
Service Passion
Actively looking for ways to help clients
Logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Ability to consider relative costs and benefits of potential actions to choose the most appropriate one

Executive Associate Resume Examples & Samples

Plan and direct administrative and operational aspects of the department on behalf of the executive
Act as the main contact between the executive and employees/stakeholders
Attend all executive team meetings; coordinate next actions, and manage follow-ups
Design, organize, and oversee comprehensive management of projects with ambiguous and changing requirements
Provide presentation support, including but not limited to: company-wide meetings, annual product release conference, board meetings, etc
Regularly create, submit, and interpret reports to the executive
Maintain understanding of overall business objectives and strategy
Suggest problem resolution approaches and procedures
Take on other (ad-hoc) responsibilities as directed by the executive
Bachelor’s degree required; Master's Degree preferred
2-4 years of experience in a project management or consulting role
Knowledge of software industry preferred but not required
Excellent interpersonal skills with the ability to read people and connect with various audiences and departments
Highly credible, collaborative, and resourceful style with the ability to work independently and as a team player
Extremely trustworthy with the ability to handle confidential matters and sensitive information situations with discretion
Executive presence demonstrating comfort speaking internally or externally on behalf of the executive
Ability to problem solve, prioritize, negotiate and juggle changing deadlines

Executive Associate Resume Examples & Samples

The successful candidate will report to the Executive Director who leads Metabolism & Pharmacokinetics (MAP) and will provide administrative and project coordination support for a department of multidisciplinary scientists located at three BMS sites
Duties include but are not limited to completing independent project work, scheduling meetings, managing personnel data and transactions as proxy for supervisor, maintaining the department's SharePoint site, supporting recruiting efforts, supporting department projects and data tracking (weekly headcount, vacations, training records and curricula vitae for all personnel, monthly org charts, eTime and SAP/Ariba systems) calendar, phone, T&E, travel (domestic and international), office supply inventory and general purchasing support
The position requires flexibility and willingness to provide administrative support for the Executive Director and senior leadership team and senior scientists, to work on multiple tasks simultaneously and to balance priorities through utilization of strong organizational skills
Short deadlines must be met with a high level of competency either through working independently or as a team member when required and by anticipating and creating contingency plans to ensure success
As a member of the Pharmaceutical Candidate Optimization (PCO) administrative team, the candidate will provide interdepartmental and cross-site support of PCO functions on an as-needed basis
7 years administrative or comparable experience with a minimum of 3 years experience as a senior administrative associate
Knowledge of the pharmaceutical industry and familiarity with processes and infrastructure of a Research and Development organization is preferred
Ability to work in a highly collaborative environment and must embrace and support teamwork. Excellent written and verbal communication skills along with outstanding organizational skills including attention to detail and accuracy are necessary
The ability to communicate and operate effectively with all employee levels, ranging from lab associates to senior executives is required
Broad familiarity and competency in computer skills and ability learn new, potentially complicated software tools is essential
A comprehensive working knowledge of standard computer applications including Microsoft Outlook (calendar and mail), Word, Excel, PowerPoint, SAP, Ariba, T&E and eTime is desired
Personal integrity, including the ability to handle sensitive material in a confidential manner, to demonstrate sound judgment and to maintain a high level of diplomacy, discretion and maturity is essential
Ability to creatively manage complex tasks and drive personal performance, particularly when influenced by limited resources or short time lines

Executive Associate Resume Examples & Samples

Adhere to T&E policies, including booking international and domestic travel, monthly reconciliation of business expenses for executive and directors, and budget management
Ensure executives preparedness for all meetings (e.g., assemble meeting materials, technology testing and communication to attendees)
Incumbent will be an expert, and sole point of contact, for all department employees related to purchase orders, international travel, visa applications, onboarding, eSetup, Invoicing, SOW, etc
Highly proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred

Executive Associate Resume Examples & Samples

Thorough knowledge of the travel services management and related knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the unit/department, and WHO
Ability to work closely in harmony with government and international officials at all levels
Ability to meet work deadlines in a timely manner and work harmoniously as a team lead as well as member of the unit
Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training

Executive Associate Resume Examples & Samples

Provide assistance in the procurement and delivery of supplies (mainly pharmaceutical, laboratory and medical) and equipment for assigned countries in the Region
Oversees the process of research, retrieval and presentation of information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as provides guidance in obtaining specifications for new supplies on the market
Monitor the day to day correspondence and operations of the procurement, shipping and logistics unit. Prepare correspondence, memoranda, and contract review committee reports, maintain appropriate follow up
Perform Order Administrator function and responsibility in the Global Management System (GSM) which involves reviewing and assigning Request for Pricing Estimates (RPEs) to buyers. Also verify all approved goods, requisitions to ensure compliance with business rules and principles prior to assigning cleared requisitions to the procurement team at Global Service Centre (GSC)
Coordinate with relevant internal and external stakeholders including Headquarters, GSC, WHO Country Offices (WCO) and Technical Units at the Regional Office, varying contractual partners, shipping agent, Government Officials and Administrative units in respective offices across the region
Implement the Procurement Strategic plans, acquisition plans, solicitation methods, as well as maintain and manage required vendor database
Provide Emergency response assistance to WCO's ensuring value for money procurement of goods and services in a timely and efficient manner
Ensure compliance with legal and audit contract requirements, for existing and proposed long term agreements (LTA), lease./rental and goods and services contract agreements
Facilitates and participates in tender pre-bid meetings, and other inter organizational meetings
Verify and certify invoices for payment against purchase orders for accuracy. Liase with other the Administrative unit and, Budget and Finance unit as required
Supervise and manage work assignment of 3 direct reports including 2 procurement Assistants and a procurement logistics Assistants
Monitor staff performance (epmds+) along with development in accordance with WHO staff rules
Perform other related duties and flexible to cover colleagues or represent unit, as assigned by supervisor
Pharmaceutical training (Minimum 2 years)
Knowledge of Pharmaceuticals, laboratory supplies and medical consumables (General)
Good knowledge and understanding of a range of WHO administrative policies and procedures including principles and practices of procurement and logistics rules, procedures, tools and techniques
Knowledge of direct, indirect taxes, particularly sales tax, excise duty, customs duty and VAT
Familiarity with trade, commercial and shipping practices and terminology
Good communication and interpersonal skills, ability to prioritize responsibilities, lead, and work proactively with a team
Ability to take initiative and apply judgment to identify and resolve matters arising efficiently

Executive Associate Resume Examples & Samples

Demonstrate strong interpersonal skills and diplomacy in all levels of management
Work with minimal supervision, have strong intiative and follow-up with focus on details
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs. Adhere to T&E policies, including booking travel (domestic & international) and monthly reconciliation of business expenses
Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, & pre-reads)
Creates, edits, and tracks job requisitions as well as assisting with other delegated tasks utilizing Workday
Must have excellent organizational skills, thorough knowledge of computer programs (MS Office Word, PowerPoint, Excel, and BMS standard applications including SAP/SRM, Onyx, Outlook, email and Calendar, RSVP, eTime, eSetup) and effectively manage SharePoint sites
Knowledge of BMS Systems and Processes
Ability to provide travel support (domestic and International). Excellent working knowledge of Concur Travel and T&E and the necessary travel related policies

Executive Associate to Dean Resume Examples & Samples

Performs administrative and coordinative work in direct support of an academic officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained
Reports directly to the Dean of the Rawls College of Business
Coordinates communication and meetings between the Dean and other senior administrators of the College and University, and with both the internal and external community
Reconciles expenses for Dean's office procurement card purchases
Actively and accurately manages the Dean's calendar
Assists with donor cultivation by initiating, maintaining, and responding to donor requests, including campus tours, sporting events, inquiries, etc
Maintains the Dean's files in an organized fashion
Provides confidential executive-level support to the Dean and assists with all aspects of the Dean's office
Manages daily communications, including emails, phone, and written correspondence to faculty, staff, and external constituencies

Executive Associate Resume Examples & Samples

Candidate may substitute U.S. Armed Forces military service experience involving staff work that included the regular and complex interpretation of administrative decisions and policies; for the transmittal to other members of the staff with the authority of the Commanding Officer
Experience supporting an executive or upper management
Financial Industry Experience
Business Degree

Executive Associate Resume Examples & Samples

Maintain and organize office operations and procedures such as filingsystem, expense reports, requisition of supplies, and other administrationservices
Duties include but are not limited to tracking capital and expense budgets, requisitioning capital equipment, lab supplies and service purchases
Depending on business needs light travel between sites may be required
Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of BMS Systems and Processes

Sponsor Funded Executive, Associate Director Resume Examples & Samples

Recruiting and training Mentors
Communicating with students regarding program activities
Matching Mentors with Students
Creating and maintaining a record keeping system of Mentor and Mentee interactions and outcomes
Recruit and Train Mentors and Mentees - Work closely with the Program Director, CAC, the Deans Office, RCB Development and program managers to recruit and train the best possible set of Mentors and Mentees for our graduate programs. This requires a seasoned, experienced candidate who is experienced with assessment and mentor-mentee matching techniques
Project oversight - Matching Mentors with students - Mentor Program Platform management: The program will deploy a sophisticated software platform that facilitates program enrollment, management, communications and outcome assessment. The Associate director will be responsible for management of this platform
Communication - Mentor and Mentee communication, counseling and scheduling: The software program, while facilitating communication between mentors, mentees and program leadership, will not manage all coordination and cooperation functions. The Associate director will be responsible for general communications for the program, and coordination between mentors, mentees and program management
Leadership Assessment - Develop and implement a project plan for self-service student leadership assessment Program
General Administration - Creating and maintain a database or records system of mentor and mentee interaction and outcomes. The Program will maintain a board of advisors who meet on a regular basis to assess the effectiveness of the program, and make recommendations for improvement. The Associate Director will be responsible for organizing these meeting and insuring Board suggestions are implemented
Continuous Improvement - Will be responsible for compiling feedback from all sources and with the Director develop and implement plans for improvement
Budget oversight - Budget Monitoring and Maintenance: This person will be responsible for monitoring and maintaining the program budget, and in that capacity interact with corporate donors

Executive Associate / Assistant Resume Examples & Samples

Maintain and organize office operations and procedures such as filing system, expense reports as appropriate, purchase orders, office supply orders, and other administration services
Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs
Calendar a variety of different events such as Governance meetings, International video conferences, SVP/VP meetings, Matrix Team meetings, and off-site meetings
Incumbent will be an expert, and sole point of contact, for a specialized administrative function for all R&D SP employees (e.g., purchase orders, international travel, visa applications, onboarding, eSetup, Invoicing, SOW, etc)
High School degree, some college or degree desirable
Significant administrative or comparable experience requird
Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point)
Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, eTime, Workday, Room Scheduler experience strongly desired
Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time-zones and during periods of heavy workload
Ability to multi-task and adapt quickly to competing priorities while remaining focused
Successful candidate must be able to learn new tools and systems in an ever-evolving environment
Exhibits a positive work attitude, and high productivity

Executive Associate Resume Examples & Samples

Collecting and preparing information for the use in presentations/meetings
Planning, organizing and managing calendar/scheduling
Coordinating travel arrangements
Managing and reconciling expense reports, purchase requisitions submissions
Maintains up-date organization charts and department staffing information
Planning, organizing and executing projects, as needed
Adheres to Juniper’s corporate policies and guidelines
Provide back-up support for other executive administrative staff, as needed
Individual must be a team player with excellent multi-tasking skills
Coordinates all meetings, vendor reviews, special events such as department all-hands or off-sites on behalf of manager