Executive Management Assistant Resume Samples

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E Wisozk

Edgar

Wisozk

5320 Buster Valleys

Phoenix

+1 (555) 518 6251

5320 Buster Valleys

Phoenix

Phone

p +1 (555) 518 6251

Experience Experience

Chicago, IL

Executive Management Assistant

Chicago, IL

Conn, Braun and Vandervort

Chicago, IL

Executive Management Assistant

Filing management : create and save on Collaboration site, OneDrive, … all necessary documents for optimized work and for team information
Budget follow-up : create PO related to projects, follow-up of payment/WorkForce Planning
Dedication to providing work of excellent quality, focusing on attention to details
Improve or optimize working methods and procedures for the team
Provide and/or supervise assistance and logistical support on global and local events
Act as “office manager” for the communication team. Is the point of contact for team members re: budget, planning, ways of working
Working in close collaboration with IPVU an NPVU LT assistants and peers across locations

Philadelphia, PA

Wealth Management Executive Assistant

Philadelphia, PA

Lebsack-Parker

Philadelphia, PA

Wealth Management Executive Assistant

Assist managers in creating Taleo hiring requisitions
Provide overall assistance to staff
Maintain org charts for senior management
Temp request via Simplified Interface For Managers & Business Associates (SIMBA)
Engage/disengage consultants/auditors via Resource Management Systems (RMS)
Start time 7:00am
Set-up and maintain mail groups

present

Philadelphia, PA

Executive Assistant / Management Supporter

Philadelphia, PA

Hodkiewicz, Mertz and Torphy

present

Philadelphia, PA

Executive Assistant / Management Supporter

present

Interest in working with product development and management
Participate in the organizational design and development of the PD&M governance framework
Manage key PD&M Projects, track strategic initiatives and shelf optimization measures to ensure timely implementation of measures defined by the Global Head of PD&M
Assist in developing PD&M operating plan in cooperation with finance, provide ongoing review of financials/budgets, deviation analysis and escalation of issues
Interest in working in Asset Management
Develop in concert with the team heads and Chief of Staff new business processes including the design of process flows in concert with the team heads
Deputize PD&M chief of staff in the management of the business area

Education Education

Bachelor’s Degree in Diplomacy

West Virginia University

Bachelor’s Degree in Diplomacy

Skills Skills

Reliable and professional with a good sense of humor
Strong customer service orientation. Highly responsive
Ability to work effectively with others, internally and externally. Adaptable communication style
Ability to work with highly confidential issues with discretion
Strong detail orientation
Strong administrative, communication and organizational skills
Able to apply UCB policies, procedures and regulations related to the C&B function
Work within an international team environment with good cultural sensitivity
Proactively develop an in depth insight in UCB organisation, activities and products including an understanding of organization structure, governance and key stakeholders
Desire and ability to rapidly learn new applications

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Executive Assistant / Management Supporter Resume Examples & Samples

Supporting the PD&M Chief of Staff with analytical project work (business analysis, research, preparation of presentations)
Manage key PD&M Projects, track strategic initiatives and shelf optimization measures to ensure timely implementation of measures defined by the Global Head of PD&M
Participate in the organizational design and development of the PD&M governance framework
Develop in concert with the team heads and Chief of Staff new business processes including the design of process flows in concert with the team heads
Implementation of corrective measures and adequate controls to ensures audit readiness across the organization; support audit requests
Deputize PD&M chief of staff in the management of the business area
Assist in preparing and managing key committees and meetings (ToR definition and adjustment, agenda definition, management of committee deliverables)
Assist in developing PD&M operating plan in cooperation with finance, provide ongoing review of financials/budgets, deviation analysis and escalation of issues
Support PD&M office in creating confidential presentations and communications (PD&M Townhalls, maintenance of the PD&M intranet site etc)
Advanced knowledge of Microsoft office
Process design, mapping, documentation (flow charts)
Business management experience
Experience in new locations or organizational set up requiring the establishment governance frameworks
Project management (maintaining and creating project plans)
Well organised, motivated, self starter
Highly analytical, excellent attention to detail, thorough
Flexible – can adjust to shifting priorities and tight timescales
Interest in working in Asset Management
Fluent English (written and spoken), other languages advantageous
Interest in working with product development and management
Bachelor of Arts or Sciences
3-5 years work experience in management support, risk management or project management role

Maquarie Asset Management Mira-executive Assistant Resume Examples & Samples

Diary management including arranging both internal and external meetings
Compilation of out-of-pocket expenses and completion of expense claims and invoices
Assisting with powerpoint presentations, formatting, creating slides
Be resilient and have the ability to work with various personality types
Be extremely organized, flexible, excellent attention to detail and follow-through and delivery
Have the ability to work well under pressure, manage workload, conflicting priorities and deadlines effectively
Have excellent verbal and written communication skills
Have the ability to exercise appropriate judgment and discretion, especially when handling confidential information

Executive Assistant, Tiaa Asset Management Resume Examples & Samples

Produce and create complex PowerPoint Presentations and Excel Spreadsheets
Perform direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organize and facilitate meetings, conferences, and other specials events, as required
Answers telephones and/or return phone calls. Screens calls for managers and responds to routine questions utilizing tact and courtesy in interactions with others. Assists clients in connecting with the correct resources
Schedules appointments, meetings and executive sponsored events per the direction of the managers
Arranges complex business travel arrangements, prepares expense reports, and maintains the manager's calendar and contacts
Takes the lead in making arrangements and coordinating group meetings including off-site sessions
Sets up communication links for meetings via teleconference, videoconference and web conference
Gathers data and performs research which may include internet searches, basic reports, summaries, and briefings
Establishes, maintains and updates files, databases, records and other documents, including sending files off-site for indexing and storage
Maintains state files and processes/expedites regulatory paperwork, filings and documents for management execution/signatures
Manages budget, invoices and related administrative requirements of the unit as required
Receive and respond to letters, e-mails, memos, and other correspondence on own initiative with limited direction from executives. Provide detailed reporting and analytics for the team
Team player and works effectively with staff in multiple locations
Minimum of 8 years’ experience providing support to a senior level executive, preferably in an asset management or financial services organization
Bachelor’s degree and/or equivalent work experience
Expert-level experience with Microsoft Office required (Word, Outlook, Excel, PowerPoint and Visio)
Ability to effectively communicate and interact with employees at all levels of the organization
Ability to utilize independent judgment in problem solving of complex operating issues
Exceptional professional demeanor with the ability to work well under pressure
Excellent multi-tasker with the ability to prioritize and escalate issues to the proper level /authority when necessary
Excellent verbal & written communication skills - should be articulate and resourceful
Must be willing to sign a confidentiality agreement
Ability to transcribe information from voicemails and recordings. Must possess high-level critical thinking skills

Am-senior Executive Assistant Global Wealth Management Resume Examples & Samples

Responsible for gathering and compiling info for various weekly and monthly
Document/report/presentation preparation
Coordinate group coverage (i.e., vacations, training and temporary assistance)
Maintain confidentiality of information

Wealth Management Executive Assistant Resume Examples & Samples

Maintain executives’ calendar, schedule meetings, conference calls, and coordination of meetings
Coordinate conference rooms including any catering, audio/videoconference set-up
Provide overall assistance to staff
Telephone coverage
Handle travel arrangements
Set-up and maintain mail groups
Order and maintain supplies
Mail distribution; arrange messenger and overnight services
Maintain org charts for senior management
New hire tickets via IMAC
Engage/disengage consultants/auditors via Resource Management Systems (RMS)
Temp request via Simplified Interface For Managers & Business Associates (SIMBA)
Assist managers in creating Taleo hiring requisitions
Process invoices using SMAART and T360
Submit floor facilities request
Assist other assistants in department when needed
Ad hoc duties as necessary to support team
Coordination with Bank Board members for review of regulatory filings, as well as, Regulators for monthly/quarterly meetings
Start time 7:00am
Strong interpersonal, analytical and organizational skills
Ability to multi –task and adjust calendars based off escalation of issues that arise
Interact with Segment and Business Heads and their assistants with scheduling or connecting urgent calls
Ability to manage sensitive, complex, and confidential information
Strong knowledge of Microsoft Office (PowerPoint, Excel, Word) and administrative practices and procedures

Cib-executive Assistant for Regional Investor Client Management Head Based Resume Examples & Samples

Handle general secretarial jobs for regional ICM head and her staff
Logistics & arrangement of meetings for visitor(s), management meetings
Coordinate logistics for business trips and team travel arrangements, when appropriate
Maintaining department’s records and handling phone enquiries
Assisting and/or leading the organization of events (both internal and external) both Japan and region at cross-LOB
Maintain clients communications as necessary per managers’ requirement
Sufficient secretarial and administrative experience
Experience in the investment banking environment is preferred
Strong organizational skills, is meticulous with details and self sufficient
Able to work under high pressure and tight deadlines
Strong proficiency in both written and spoken English

Executive Management Assistant, Private Bank Resume Examples & Samples

Handle incoming calls, and be able to exercise independent discretion when responding to inquiries
Maintain complex and frequently changing calendar through Outlook and understand Executive's priorities to effectively manage calendar
Produce ad-hoc reports using PowerPoint, Word and Excel and manage special projects as needed often requiring independent discretion and follow up
Prepare and review materials and correspondence for meetings; ensure Executive is prepared
Coordinate complex and frequent travel arrangements and itineraries - both international and domestic bookings including visas, ground transfers & client
Briefings
Interface with top tier platinum level clients and prospects as well as C-level executives across Citi
Draft client and prospect follow up letters, quarterly client letter and internal memos
Create annual travel calendar to ensure all regions and offices are visited on a quarterly basis
Review all incoming and outgoing emails for Global Head and reply, forward & flag for follow up as appropriate
Prior experience as an Executive Assistant required (5+ years) and at least 10 years experience as a senior level assistant
College degree or equivalent preferred
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
Ability to work 8:00 am - 6:00pm with overtime as requested

Executive Assistant, IT Workforce Management Resume Examples & Samples

Responsible for all administrative duties for the Program Office team, including liaison activities with third party consultants and providers
Manage and prioritize all incoming and outgoing communications, including screening a high volume of both phone and email meeting requests
Maintain calendar, including heavy meeting and appointment scheduling, departmental meetings, cross functional meetings and cross divisional meetings
Maintain digital and hard copy files. Handle all logistics associated with meetings, appointments, conferences, webinars, domestic and international travel
Assist with meeting preparation — accurate preparing meeting materials and correspondence, testing technology (webinar, video-conference, etc.); confirm conference room availability and tidiness, ordering meals as needed
Arrange and confirm complex travel arrangements, both international and domestic; adjust and update travel itinerary as needed, in a timely manner
Coordinate Enterprise relationships with certain industry bodies such as IAOP and USIBC
Minute certain meetings, where the VP, WFM is the Chairperson at the meeting
Complete detailed expense reports consistent with company policies and track reimbursement
Create, format, and edit correspondence and presentations with minimal direction and superior editing skills
Follow-up on various activities to ensure closure, completion and deadlines are met. Be an advocate of the WFM program and an ambassador to the office of the VP, WFM

Executive Assistant, Risk Management Resume Examples & Samples

Provide administrative support to senior managers and teams
Maintain frequently changing calendars through Outlook and understand managers’ and team’s priorities to effectively manage that calendar
Coordinate all aspects of appointments, meetings, receptions and conference calls / video conference / Live Meeting for multiple time zones
Manage logistics coordination for monthly Board Risk Committee meetings, including managing distribution of materials to stakeholders
Prepare and review materials and correspondence for meetings; ensure managers are prepared
Prepare, reconcile, and track expense reports on a timely and accurately through T&E system
Responsible to create communications and presentations for internal and external meetings
Ability to gain a strong command of new systems (P2P, Citi Travel & Expense, Marketplace, SharePoint, BoardVantage, Intralinks, BankNet, WebCentral)
Prior experience as an Administrative Assistant required (5+ years) and at least 10 years experience as a senior level assistant
Ability to work 8:30am – 5:30pm and be flexible for overtime as needed

Human Capital Management Division Executive Assistant to Head of HCM Resume Examples & Samples

Daily schedule management, including internal and external meeting arrangements
Administrative duties, including extensive booking of conference rooms and video conference calls,
Arranging travel, including train, local and overseas car bookings, air travel and hotels, visas and currency, as well as preparing detailed itineraries for trips
General administration and record keeping: processing Travel and Entertainment (T&E) expenses, processing and tracking gifts and entertainment pre-approvals including restricted recipient management; entering and tracking online attendance records (GS Whereabouts, E&Y calendar, HCM Leadership team calendar) and vacation records, ensuring that all items fall within specific guidelines and policies
Divisional Strategy and Management team support including divisional communications, mentoring programme administration, Artemis time tracking, firmwide talent project presentations, event planning, and various ad-hoc projects
Liaising with GS teams globally and assisting with internal overseas visitors itineraries
Preparation of sensitive meeting materials
Coverage and general support will vary, as determined
Good judgment, flexible and motivated to work in a fast paced environment
Excellent attention to detail, proactive and efficient with the proven ability to take initiative
Organized; good time management skills; ability to multi-task and manage conflicting priorities
Outgoing, self-confident, responsible and responsive
Team player who can work and contribute in a team environment to achieve goals
Experienced in Microsoft Office: Outlook, Word, Excel, Access, PowerPoint and comfortable learning new technologies/applications
Excellent telephone communication skills
Able to handle confidential information appropriately

Executive Assistant, ICG Portfolio Management Resume Examples & Samples

Provides administrative support to senior-level executive(s) who will be remotely located
Respond to inquiries, clarify company policies and procedures
Ensure compliance with company policies and procedures where appropriate
Serve as back up support for other managers or administrative staff when required (backing up staff located in a hub location)
Produce and maintain Org Charts for the group
Support new employee on-boarding process and facilitate new hire assimilation
Handle all MarketPlace tickets for new hire access, equipment, etc
Strong command of new systems (P2P, Citi Travel & Expense)
College degree preferred
Prior experience supporting remote executives desired
Expert in multi-tasking, organizing, and prioritizing a must

Executive Management Assistant Resume Examples & Samples

Assist executive in achieving his/her goals and objectives and look his/her best by providing attractive, accurate presentations using the latest technologies and processes available in a timely manner
Provide administrative assistance to assigned Vice President(s) and other management and staff in order to proactively enhance effectiveness including professionally dealing with customers, composing correspondence, scheduling meetings, maintaining files, and handling confidential information with discretion. Anticipate, obtain and prepare materials as required to keep executive prepared for all activities on schedule
With very limited direction, create spreadsheets, charts, technical illustrations, graphics, and text for presentations using Microsoft software (PowerPoint, Excel, Word, etc.) and other company specific tools (CRM, SAP, etc.). Presentations often requiring assistance include, but are not limited to: strategic planning, demand forecasts, quarterly reports, and leadership/talent reviews
Arrange travel itineraries, both domestic and international. Coordinate international travel with RA contacts and ensure passports, visas, etc. are up to date and correct
Arrange meetings, local and offsite, ensuring that all audio-visual equipment and network connection requirements are met. Arrange for refreshments and food as required. Coordinate and actively participate in staff meetings. Prepare agenda and meeting minutes. Distribute meeting minutes and actions to participants after the meeting, along with other materials reviewed during the meeting. Maintain a database of meeting notes and other materials for future reference
Prepare and keep up-to-date calendars and daily schedules for executive. Review, screen and direct mail and telephone calls. Provide prompt, customer-oriented service to all callers and visitors, solving their requirements without executive whenever possible
Assists in the coordination of exit interviews; at times, conducts the administrative component of the interview. This includes preparation and processing of necessary paperwork related to the exit interview process. Responsible to notify proper channels to deactivate access to building and internal systems on exit date
Provides project support for various compliance activities, such as Conflict of Interest and Standards of Business Conduct Certification, etc
Establish and maintain strong, collaborative relationships with personnel throughout the organization as required to effectively execute job duties
Participate in workload leveling efforts with other administrative staff within the business group in support of other executives/staff as required including back up of other admin during vacation and or other absences
Assist Travel and Entertainment Department in reconciling travel accounts
Make decisions and take action on behalf of business leader during their absence, using initiative and judgment to see that opportunities requiring attention satisfy customer (both internal/external) requests
Assist with prioritizing emails and other requests on behalf of the business leader
Proactively work with business leader to monitor progress / commitments relative to any outstanding actions
Participate in coordination of company sponsored volunteer activities as required, including recruitment of employee volunteers
Ensures thorough familiarity with company policies and procedures. Appropriately applies policies and procedures in compliance with government laws. Policies and procedures include, but not limited to: Standards of Business Conduct, Intellectual Property, Control Environment, Information Protection, ISO 9000 & 14000, government regulations (e.g. health, safety, quality and environmental), and functional policies published on the Rockwell Automation Information Network
Minimum of eight years of related experience with at least 5 years providing support at the executive level
A business or marketing degree is a plus
Advanced use of Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint) is required

Executive Management Assistant Resume Examples & Samples

Handles incoming calls, respond to inquiries, and clarifies company policies and procedures
Coordinates all aspects of executive level appointments, meetings, receptions and conference calls
Serves as back up support for other managers or administrative staff when required
Digital savvy with a passion to engage with new technologies (Evernote, Slack)
Ability to gain a strong command of new systems (T&E, P2P, Citi Travel, and others.)
Prior experience supporting a senior level executive is required (at least 5 years.)
Demonstrates a high level of integrity and professionalism; exercises sound judgment
Quick response times

Executive Management Assistant Resume Examples & Samples

Manage agenda, calls, emails and correspondence, as well as meetings organization and business travel for head of department, making independent decisions on attendance/ conflicting meeting requests
Responsible for travel arrangements of head of department including: flight reservations, hotel accommodations, and expense report processing
Act as “office manager” for the communication team. Is the point of contact for team members re: budget, planning, ways of working
Proactively coordinate budget tracking and budget preparation for the department
Improve or optimize working methods and procedures for the team
Complete adhoc projects that may be assigned
Help with the publishing of pages on Plaza/ Yammer and support the production of other communication materials (newsletters, brochures, posters, …)
Develop and maintain filing and archiving systems for the department (shared drive; sharepoint online, list of suppliers, contracts, …)

Executive Management Assistant Resume Examples & Samples

Ensuring follow-up on tasks for Senior Vice Presidents, incl. timely delivery of Senior Vice President required information from respective teams and stakeholders
Assisting and coordinating budget related matters in collaboration with Finance business partners
Various communication tasks - e.g. Town Hall presentations and Newsletters
Calendar and Travel Management: organizing and maintaining calendars, making appointments, identifying and resolving calendar conflicts
Meeting Management: planning and organizing meetings, anticipating meeting needs consistent with Senior Vice Presidents' calendars and finalizing arrangements for space, food and other accommodations
Expense Management: submitting and processing expense reports in a timely manner and in accordance with company policy
4+ years of administrative experience supporting executive level roles incl. heavy calendar management, travel arrangements, report and presentation development, expense management, answering phones, processing mail, scheduling meetings, etc
Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe
Proven experience proactively anticipating needs of executives and setting priorities
Bachelor's or Associate's degree preferred
Experience working for a large global organization preferred
Fluent in written and oral English
A person with excellent interpersonal skills with the ability to build relationships with stakeholders
Professional and dedicated by nature and have a strong sense of quality
A person with strong organizational and time management skills that reflect your ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
Proactive and have a problem-solving focus with strong decision-making capability
Honest and reliable. Maintaining confidentiality is a fundamental requirement
A person who can achieve high performance goals and meet deadlines in a fast paced environment

Executive Management Assistant Resume Examples & Samples

To manage agendas, correspondence and requests including
Pro-active planning and management of Talent Solutions partners annual calendars
Pro-active planning of team 1:1, peers 1:1, key stakeholders 1:1
Pro-active outlook agenda management (prioritization, time efficiency, meeting location, …)
Coordination of team meetings and meetings with key stakeholders internally as well as externally
Meeting efficiency: coordinate key meeting documents, agenda, logistics, support during the meeting. Organize team meetings and events inhouse and abroad
Handling all telephone calls, e-mails and correspondence up to conclusion. Answer questions within allocated responsibilities
Follow-up of deadlines for Excom, LT and team meetings (incl. pre-reads and actions)
Acting as liaison between Talent Solutions partners and business; between external/internal contacts; ensure interaction with business
Supporting team communication via iPVU-nPVU TST collaboration site (creation, management and animation of the site)
Creating and updating of organograms and other talent related presentations
Monthly sharing of headcount report with Talent team and business
Updating and sharing iPVU distribution lists
Ensuring efficient and appropriate office space management
Entertaining the dialogue with assistants of the IPVU and NPVU LT to ensure optimal and efficient collaboration
Working in close collaboration with IPVU an NPVU LT assistants and peers across locations
Planning event/team/individual celebrations
Dealing with highly sensitive, confidential and private matters
Travel arrangements: efficient and pro-active itinerary management including travel advise, travel booking, scheduling of meetings, restaurants booking, ground transportation, adequate hotel reservations, visa requests, etc
Filing management : create and save on Collaboration site, OneDrive, … all necessary documents for optimized work and for team information
Budget follow-up : create PO related to projects, follow-up of payment/WorkForce Planning
Mobile Expense : pro-active follow-up and creation of expense reports, cross-charge where relevant
Recruitment support
Onboarding : Support to key recruitments in IPVU and NPVU organizations, in collaboration with the Talent Solutions Partners, including meeting scheduling, contacts with candidates, itineraries when needed, welcoming candidates when needed, …
Support in preparation of Talent and Performance calibrations for Excom and LT meetings (update in TalentShare, extraction of data, follow-up, …)
Prepare and follow-up of upcoming Communications/Announcements
Help a smooth onboarding by following up with department assistants
Tax status follow-up
Maintain Deloitte calendar up-to-date
Maintain travel binder up-to-date with proof of business travel requirements, boarding passes, etc
Internal network
Be a trusted contact person within the team
Act as a connector between UCB Talent and the Business
Attend business meetings and events in order to learn more about UCB, its business and the Patients
Live the Patient Value Strategy on a daily basis
Your qualities
Experienced assistant with self-confidence and self-awareness
Motivated, reliable and with a positive attitude
Fluent written and spoken English, French and/or Dutch being a strong advantage
Willingness to learn and open-mindedness
Resilient / ability to adapt to change
Problem-solving mindset
Fully motivated to be a part of a team and contribute towards it
Dedication to providing work of excellent quality, focusing on attention to details
Excellent planning and organizational skills to ensure effective and timely output in an independent & pro-active way
Excellent communication skills and effective working relationship with Senior Management & assistants (internally and with our business partners)
Diplomat and with a good team spirit
Dealing appropriately with confidential and sensitive matters
Ability to handle a number of diverse projects and people is essential
Should be open to feedback and proactively seek it

Executive Assistant for Aventicum Capital Management Resume Examples & Samples

Arranging business trips including visas and accommodation for the management team
Management and control of the expenses billing
Maintenance of office systems, including data management and filing
Screening of phone calls, enquiries and requests, and handling them directly when appropriate
Managing the agenda; organizing and maintaining diaries and making appointments for the management team
Handling of incoming email, post, corresponding on behalf of the manager
Assistance of the team and managing the partners in administrative and technical functions
Support of the Office Manager on her daily tasks
Support CRM project
At least 2 years of experience in a similar position in an international environment
Commercial education, university degree or ongoing studies
Ability to deal with highly confidential information discretely
Client/Business partner orientation, out-going personality and a professional and positive attitude
Stress resistance and strong communication skills
Fluency in German and English are a must - any further language would be an asset
Strong MS Office skills, familiarity with CS Systems would be beneficial
LI-CSJOB* *jobsch*

Executive Assistant Wealth Management & Securities Services Resume Examples & Samples

Independently plans and organizes work; develops and maintains procedures to ensure work is completed in an efficient manner
Coordinates the executive’s calendar, including making reservations for travel and accommodations as needed, to ensure her schedule runs efficiently
Screens incoming telephone calls and reviews incoming correspondence; using discretion to determine where to direct items for action
Supports preparation of complex correspondence, presentations, and confidential reports. Proofreads and edits final copies. Composes routine correspondence
Plans and coordinates arrangements for meetings as well as special events
Researches and summarizes data as requested; prepares reports for the executive and other members of the team. Gets involved in projects as needed
Organizes and maintains confidential files and records
Contributes to effective customer and public relations through courteous and tactful responses to inquiries. Follows through on matters referred to other staff to make sure prompt action has been taken
Independently handle a wide variety of situations and that are non-routine
Five or more years of experience providing administrative support to executive management in a corporate environment, C-suite experience strongly preferred
Proficient with MS Office
Excellent grammar, spelling, and punctuation skills
Well-developed ability to organize and prioritize tasks, meet deadlines and operate with urgency
Comfortable and proficient in working with employees at all levels in multiple areas of the company
Ability to work with a variety of stakeholders with a high degree of diplomacy and confidentiality

Executive Assistant, IT Workforce Management Resume Examples & Samples

Maintain digital and hard copy files
Handle all logistics associated with meetings, appointments, conferences, webinars, domestic and international travel
Assist with meeting preparation – accurately preparing meeting materials and correspondence, testing technology (webinar, video-conference, etc.); confirm conference room availability and tidiness, ordering meals as needed
Follow-up on various activities to ensure closure, completion and deadlines are met
Be an advocate of the WFM program and an ambassador to the office of the VP, WFM

Executive Assistant / Workflow Management Resume Examples & Samples

Provide workflow management with demonstrated experience working with
Workflow also includes ensuring that all packages sent to senior executives for signature be properly formatted, include the correct letterhead on memorandum, with action memos and related correspondence as required. DASD(SE) executes an average of five action packages per day
Minimum education of a High School Diploma and/ or GED equivalent
Relevant work experience of at least 5 years
Significant experience directly supporting an SES or equivalent
Proficient in the use of Microsoft Office, internet research, and be able to use databases and web-based management reporting systems
The assigned individual must possess a high level of proficiency of the English language, both written and oral
Experience with security facility administration including SCI Facilities management
Demonstrated ability to synchronize schedules, plan, track, and execute attendee registration
DoD Top Secret / SCI clearance required
Associate or Bachelors degree in a related field
Desirable knowledge and skills include: proficiency in executive level protocols, knowledge of Office of the Secretary of Defense (OSD) correspondence procedures, and knowledge of the structure and missions of the OSD and the Components

Executive Assistant to Senior Management Resume Examples & Samples

Coordination and organisation of logistics around complex and demanding travel and diary arrangements
Organising necessary documentation for upcoming trips (logistics, detailed travel itinerary, agendas, hard copies of emails, presentations, financial updates and relevant reading material required)
Co-ordination of arrangements for high profile regional and global meetings
Preparation of creative presentations (using PowerPoint or Prezi) for meetings and international speaking opportunities
Proof reading presentations and speeches for spelling, grammar and consistency
General administration such as organising meetings via video conference, booking meeting rooms and parking spaces, inviting participants, ordering refreshments, preparing the required documents, answering telephones, screening, filtering and following up incoming calls, ordering couriers, printing and document binding
Coordinating and hosting guests of the EMEA team including clients and international visitors from across the firm. This includes facilitating & distributing meeting agendas, catering and welcome arrangements
An experienced EA or business manager with a strong track record of supporting senior executives
Good understanding of / interest in business with aptitude to get involved with wider projects outside of a typical EA scope
Excellent interpersonal, communication and telephone skills
Highly organised with advanced admin experience, skill and knowledge
Advanced proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word) and Prezi
Minimum 50wpm typing speed
Strong proofreading skills
Demonstrates ability to work independently, shows initiative and curiosity
Demonstrates attention to detail and ensures accuracy
Strong writing skills; able to generate written correspondence independently with correct use of English grammar and punctuation
Discreet and utterly trustworthy; trusted to handle confidential and complex assignments
Works at pace; flexible and reactive with excellent time management skills
Demonstrates fundamental understanding of client business and industry sectors
A sense of humour!

CIB Management Executive Assistant Resume Examples & Samples

Demonstrable experience as an Executive secretary and administrator within a fast paced and demanding banking environment
Self motivated and resourceful
Strong Microsoft Office and Lotus Notes capabilities

Executive Management Assistant Resume Examples & Samples

Act as liaison between executive and staff, external/internal contacts and in regular contact with global Executive/Sr. Leaders and their respective Assistants
Develop and maintain filing and archiving systems, centralize and send documents to contract share
Support with KOL-related activities (ANF drafting and submission; creation of PO; contracts; collecting KOL expenses and invoices; facilitating their timely payments)
Provide help with organisation of advisory boards in terms of venue booking (liaison with BCD), KOL travel organisation
Proactive with excellent planning and organizational skills to ensure effective and timely output independently
Work within an international team environment with good cultural sensitivity
Professionally interact with all levels in the organization and external collaborators
Reliable and professional with a good sense of humor
Desire and ability to rapidly learn new applications

Asset Management Senior Executive Assistant Resume Examples & Samples

Flexibility with work schedule and able to do overtime
Strong knowledge of calendar management, candidate must be diligent and thorough in maintaining and updating all the details for the calendar
Advanced ability to organize and prioritize
Strong inter-personal and partnership skills, i.e. develop relationships with clients, bankers, product partners
Strong organization and time management skills, i.e. to manage schedules and workload
Knowledge of Compliance protocol

Executive Assistant to Senior Management Team Resume Examples & Samples

Maintains Senior Leadership Team’s diaries by planning and scheduling meetings, conferences, teleconferences, and travel
Support the effectiveness of these meetings by co-ordinating preparation for it, including ensuring PowerPoint slide decks are accurate, high quality and cascaded ahead of the meetings. Also that actions are captured, distributed and completed in timely manner
Minute nominated meetings on the account
Be the ‘go-to’ person on the account for any query, and build your network within the account; so that where you might not have the answer you will be able to find it
Welcome guests and customers. Ensuring that visitor access, passes and escorts are available
Work with the onsite building management team, to take responsibility for providing staff figures, working with them on any problems and looking for ways to improve
Establish and maintain Account organisational chart
Maintain a staff seating plan. Co-ordinate office move planning where required
Support staff on boarding and off boarding process
Adhoc project work as required
Proven experience working in an administrative or customer service position in a role supporting multiple managers
Experience in a managed services industry a plus
Highly proficient in Outlook
Excellent Word, PowerPoint and Excel skills

Executive Management Assistant Resume Examples & Samples

Bachelor’s degree or related discipline or equivalent work experience
Preferably one to three years of relevant Human Resources work experience in the areas of compensation and/or benefits, in a professional environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook and Sharepoint. Knowledge of SAP and Success Factors a plus
Strong administrative, communication and organizational skills
High level of attention to details
Integrity and reliability
Ability to work with highly confidential issues with discretion
Strong customer service orientation. Highly responsive
Ability to work effectively with others, internally and externally. Adaptable communication style
Orientation toward working in a team-based environment to execute C&B deliverables
Fluent in English : excellent spoken and written skills (French and Dutch a plus)
Accountable and entrepreneurial with a can-do attitude
Committed to quality and continuous improvement
Able to work effectively in a global business environment of a multinational HQ

Executive Management Assistant to the Head of Global Product Group Resume Examples & Samples

You closely cooperate with our Head of Global Product Group (Senior VP) of Medium, Low Speed and Rail, e.g. agenda keeping, preparation and follow-up of meetings, travel organization, mail handling, etc
Additionally, you support the executive with various assignments e.g. preparation of analyses, presentations and reporting, organization of meetings and workshops, internal coordination of tasks
You will manage and develop the internal web pages for the organization taking the lead in the internal communication
You will be an integral part of the management team supporting and participating in the main events the management is engaged with
You actively build up a network by interacting with various internal and external stakeholders

Executive Assistant for General Management Panama Resume Examples & Samples

At least 5 years of experience working with top management
English and written communication proficiency
Candidates must reside in Panama
Experience, skills and abilities consistent with Leadership Competencies

Senior Management Executive Assistant Resume Examples & Samples

Ability to perform administrative skills with a high level of proficiency and competency, including managing complex calendars, coordinating meetings and events, making travel arrangements, and processing reimbursements
Demonstrated knowledge and experience in academic and business administration with strong organization management skills
Strong, demonstrated experience and proven ability to function as a high-level confidential administrative specialist and speak on behalf of/represent the senior management in a highly professional manner
Demonstrated experience serving on committees and interacting with senior management and high-level administrators
Demonstrated experience with computerized systems, database management and spreadsheet and word-processing programs to manipulate data and create reports
Significant and in-depth knowledge of the programs and philosophy of Health Sciences, understanding and supporting the education, research and outreach missions of the Vice Chancellor's Office
Excellent interpersonal skills with strong, demonstrated ability to communicate orally and in writing. Possess skills of tact, poise, diplomacy, confidentiality and hospitality with a diverse population of staff, faculty, industry, and the community in a high pressure and demanding environment
Demonstrated experience providing cost-analysis for staff-related issues, financial impact analysis, policy analysis, and reviewing budgets using advanced Microsoft Excel skills that include pivot charts, graphs, etc

Executive Management Assistant Ppsi Resume Examples & Samples

Manage agenda, calls, emails and correspondence, as well as meetings organization and business travel for the Mission team, making independent decisions on attendance/ conflicting meeting requests
Support to the team for travel arrangements including flight reservations, hotel accommodations, and expense report processing
Act as liaison between the team and external/internal contacts
Draft and distribute meeting minutes as needed
Provide and/or supervise assistance and logistical support on global and local events
Support the team in the management of contracts and responsible for PR/PO process
Proactively assist the Mission Project Manager in coordinating budget and timeline tracking
Improve or optimize working methods and procedures
Excellent written and verbal communications skills in English
Ability prioritize concurrent assignments and meet timelines
Maintain confidential information
Collaborative skills: strong interpersonal skills; strong focus on information exploring and sharing; must work effectively and cooperatively in a team environment
Advanced problem solving skills to resolve complex problems

Senior Executive Management Assistant Resume Examples & Samples

Provides administrative support to a senior-level executive, CEO
Maintains frequently changing calendars through Outlook
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint.)
Prior experience working in a highly matrixed organization
Ability to work flexible hours with additional overtime as needed
Ability to work in fast-paced, flexible environment is a must
Ability to work flexible hours, including early mornings

Asset Management Executive Assistant Resume Examples & Samples

Complex diary management and client phone coverage
Team travel arrangements, coordinating logistics for business trips
Varied business support as an when required
Support to client activities including; preparing marketing documents, RFPs and regular communications, greeting clients, refreshments, liaising with client advisers, onboarding support and other marketing activities
Supporting staff activities, such as joiners/leavers/team events/system access
Support to fund board of directors, including preparation of materials, agendas and minute taking
Project management and vendor management assistance
Office management and general administration
Management of expense processing and general budget/finance support
Ability to work with the business outside of the remit of a typical executive assistant role
Proficient ability with powerpoint, word and excel
Effective client facing and interpersonal skills
Proven examples of been able to work closely with a dynamic business
Reliability and competency in diary management and travel planning with an ability to apply good judgment and handle competing priorities
Team player who can build strong and lasting relationships
Able to follow up effectively without prompting and keep one step ahead of requirements
Flexibility and willingness to evolve with the role
Polished, tactful, professional approach, calm and composed manner

Executive Management Assistant Resume Examples & Samples

Prepares internal/external correspondence in addition to maintaining, answering and routing correspondence not requiring the manager’s attention
Proactively manages daily appointment calendar and meetings
Coordinates travel arrangements and prepares travel expense statements in a timely and accurate way according to Citi expense policy
Creates and maintains files of manager’s correspondence, records, etc
Assist the Chief Auditor in the preparation of power point presentations for regulators, townhalls and ad hoc conferences and senior executive meetings
Supports communication activities for the IA location including managing logistics for townhalls and location-wide or team events, and setting up team meetings with video-conferencing
Significant experience in the financial services industry
Ability to operate in a flexible environment and fast-paced environment
Strong interpersonal skills, strong energy and enthusiasm, “can-do” attitude
Ability to manage conflict and work under pressure