Cib-executive Administrative Assistant Resume Samples

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A Grant

Alisha

Grant

75111 Easter Forge

New York

+1 (555) 162 8941

75111 Easter Forge

New York

Phone

p +1 (555) 162 8941

Experience Experience

Boston, MA

CIB Executive Administrative Assistant

Boston, MA

Rosenbaum-Reynolds

Boston, MA

CIB Executive Administrative Assistant

Assisting with various business management related projects
Establishing and maintaining open communication policies with peers and managers
Assist with staff onboarding and off boarding which includes requesting equipment setup and system access
Outlook calendaring and email management
Spreadsheet Tools and Data Management Tools
Manage expenses using Concur, and ensure expense reports are submitted in a timely manner
Provide support to visiting team members

San Francisco, CA

Cib-executive Administrative Assistant

San Francisco, CA

Kulas Inc

San Francisco, CA

Cib-executive Administrative Assistant

Manage event calendars providing weekly updates and distribution to local and global teams
Partnership with assistants across the CIB group to provide coverage for absence where necessary
Provide support to visiting senior managers
Establish and maintain open communication policies with peers and managers across the country
Work closely with Business Change Management to liaise with onboarding/offboarding, technology, market data and real estate
Coordinate conferences, special events planning and client entertainment, manage client meeting portal and provide meeting reports
Exhibits a positive, common sense, constructive attitude to drive managers’ schedule and help them manage time effectively

present

Detroit, MI

Cib-executive Administrative Assistant

Detroit, MI

Gerhold Inc

present

Detroit, MI

Cib-executive Administrative Assistant

present

Manage client awards program including list development, vendor management for creation and shipping
Handle regular activities without prompting and advise manager in advance any issues or delays. Provide regular status updates if work is outstanding
Assist with overflow and assistant back-up coverage
Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks
Provide all administrative support to the manager and team
Establish and maintain open communication policies with peers and managers across the organization
Support manager in all assigned project based work

Education Education

Bachelor’s Degree in Motivation

Bowling Green State University

Bachelor’s Degree in Motivation

Skills Skills

Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)
Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers
Has a high level of attention to detail and delivers high quality results
Exhibits increased proficiency in duties and expanded knowledge and application of software packages
Willingness to learn new things and ability to grasp new concepts quickly
8) Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
Answer phones professionally field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
9) Responsive and reliable
11) Ability to multi-task and manage priorities effectively
7) Tact and good judgment in confidential situations and proven experience interacting with senior management

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15 Cib-executive Administrative Assistant resume templates

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Cib-executive Administrative Assistant Resume Examples & Samples

Client facing position, internal and external client handling
Meeting, conference calls, telepresence set up - internally and externally
Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries
Become integral part of business, understand group priorities and Banker expectation

CIB Executive Administrative Assistant Resume Examples & Samples

Assisting with various business management related projects
Strong ability to manage and handle hectic calendars, often organizing meetings across product groups, regions and with internal and external clients
Preparation of client meeting follow-up documents such as letter writing, call reports, etc

CIB Executive Administrative Assistant Resume Examples & Samples

Professionally field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Coordinate recurring board meetings / events and prepare documents for distribution
Ability to work closely and in partnership with other Assistant
Must exhibit a high degree of motivation, sense of urgency and professional demeanor

CIB Executive Administrative Assistant Resume Examples & Samples

Expense Management – Concur. Compile and submit expense reports in a timely manner, order and maintain office supplies
Answer phones professionally field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Use of JPMorgan internal databases: IBID, EURC, e-Purchase, FSR +
Strong interpersonal and communication skills, both written and oral, and excellent telephone etiquette
Organized and detail-oriented with strong commitment to accuracy
Handle regular activities without prompting, and advice in advance with issues or delays
Use of tact and discretion when dealing with confidential matters; proven experience interacting with senior management
Confidence to complete projects with limited supervision

Cib-executive Administrative Assistant Resume Examples & Samples

Process timely and accurate T&E expense reports for manager, and for direct reports
Perform routine tasks such as those related to monthly staff meeting communications/dial-ins/room set up; monthly report collection/distribution; ad hoc group directory and org chart updating upon changes in group; weekly time sheet reporting. Master/use the various JPMC repositories and systems that apply to admin functions
Handle regular activities without prompting and advise manager in advance any issues or delays. Provide regular status updates if work is outstanding
5+ years of Executive Administrative Assistant experience and meeting coordination for senior management
Experience with international travel coordination and visa application processing
Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
Strong ownership, positive attitude and self-motivation, strong accountability. Team and service oriented; enjoys supporting a senior executive while being part of/contributing to a broader team. Knowledge of general office procedures (e.g., filing, correspondence, scheduling)
Advanced ability to organize and adapt procedures, processes and techniques to the completion of assignments
Superior verbal and written communication skills coupled with effective interpersonal skills
Excellent telephone etiquette and a positive and professional demeanor
Tact, good judgment and proven experience interacting with senior management
Ability to work in a highly confidential environment is critical

Cib-executive Administrative Assistant Resume Examples & Samples

Travel Arrangements
Outlook calendaring and email management
Spreadsheet Tools and Data Management Tools
Blackberry knowledge
Understanding of global organizational structure

Cib-executive Administrative Assistant Resume Examples & Samples

Support logistics for meetings and training programs including coordination of speakers, facilities, catering and documentation
Manage client awards program including list development, vendor management for creation and shipping
Performance Expectations

Cib-executive Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Concur Expense processing and Invoice preparation
Coordinate client Seminars, breakfasts, lunches and dinners
Schedule internal/external meetings and appointments; coordinate conference and telepresence bookings
Distribute incoming mail, prepare and send packages via mail, messenger and federal express
Presents a positive attitudes with a proactive approach to daily tasks
Has great interpersonal and communication skills, both written and oral, excellent telephone etiquette and presents a professional dress code
Organized and detail-oriented
Handle regular activities without prompting, and advise in advance regarding issues or delays
Absolute tact and discretion when dealing with confidential matters
The ability to be an integral member of the team

Cib-executive Administrative Assistant Resume Examples & Samples

Manage databases utilizing data entry and data export skills to add and edit new contacts, track referrals, and pull lists for mailings and events. Utilize share point site
Coordinate travel arrangements domestic and international (air, hotel accommodations and ground transportation) utilizing our travel tools or CWT as needed ; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Coordinate with managers and internal events team for coordination and support of events (ticket allocation, RSVP tracking, and in some cases, event organization and follow-up)
Proficiency within the Microsoft Suite
Internal candidates should have Expense policy and Patrol knowledge
Ability to learn procedures and processes quickly
Familiarity with expense tools such as Concur

Cib-executive Administrative Assistant Resume Examples & Samples

Calendar Management/ Outlook - Schedule internal/external meetings and appointments; coordinate conference rooms /calls
Client Event Planning Skills – Organize, gather and enter details for upcoming client events / meetings
Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Sound judgment and problem-solving skills
Ability to multi-task and ensure multiple projects are completed on time Strong PC skills (proficient knowledge of MS Word, Excel, and PowerPoint)

Cib-executive Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements, domestic and international, with travel agency (air, hotel and ground transportation); prepare detailed itineraries, ensuring accuracy and their timely delivery to travelers
Event Planning Skills – Organize, gather and enter details for upcoming client events / meetings
Manage team and individual calendars
Compile and submit expense reports in a timely manner, while adhering to company’s Global Expense Policy
Ad hoc projects, as directed
Minimum 3 years’ experience as an executive administrative assistant
Must be punctual
Upbeat positive personality with superior interpersonal and communication skills, both written and oral, and excellent telephone etiquette
A proactive mindset

Cib-executive Administrative Assistant Resume Examples & Samples

Calendar Management/ Outlook - Schedule internal/external meetings and appointments; coordinate conference rooms /calls. Gather and enter details for upcoming client events / meetings
Department event planning – Client events and dinners, holiday parties, senior dinners, etc
Compliance meeting, results meetings, off-sites, evaluation meetings
Expense Management – Concur. Compile and submit expense reports and Invoices in a timely manner, order and maintain office supplies
Use of tact and discretion when dealing with confidential matters; proven experience interacting with senior management and interaction with
Compliance / Surveillance groups and licensing and Special reports i.e., 23A

Cib-executive Administrative Assistant Resume Examples & Samples

The ideal candidate would have 5 years of experience in an Executive Assistant role supporting MD level manager recently and possess the following skills
Fluent in English and Spanish and/or Portuguese
Calendar Management: Outlook calendaring and email management
Ability to work in an extremely fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
Strong written and verbal communication skills, solid understanding of business writing

Cib-executive Administrative Assistant Resume Examples & Samples

Coordinate conferences, special events planning and client entertainment, manage client meeting portal and provide meeting reports
Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers – senior staff
Assist with regional/int’l office requests

Cib-executive Administrative Assistant Resume Examples & Samples

1) Proficiency with Microsoft Office Suite (Word, Excel and PowerPoint), MS Outlook and ability to learn proprietary software
2) Exhibits increased proficiency in duties and expanded knowledge and application of software packages
3) Ability to develop presentations and complex spreadsheets, etc. for managers as directed
4) Knowledge of general office procedures (e.g., filing, correspondence, scheduling)
5) Exceptional follow-up and follow-through skills
6) Advanced ability to organize
7) Tact and good judgment in confidential situations and proven experience interacting with senior management
8) Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
9) Responsive and reliable
10) Ability to onboard new hires including facilities setup (desk, phone), technology, and system/tools access (EURC requests, etc.)
11) Ability to multi-task and manage priorities effectively
12) Ability to work both independently and as a team player
13) Good judgment and problem solving skills
14) Superior oral and written communication skills
15) Proven tact and good judgment in confidential situations
16) Effective interpersonal skills
17) At least three - five years of secretarial experience and meeting coordination

Cib-executive Administrative Assistant Resume Examples & Samples

Advanced, proactive calendar management, facilitating swift set-up of client meetings
Provide shared phone coverage for a busy group, professionally fielding phone calls and redirecting as appropriate, and distributes messages in a timely and appropriate manner
Finalise complex travel arrangements: co-ordination of flights, visas, accommodation and ground transportation, following company’s policy. Manage frequent changes on short notice and prepare travel itineraries
Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with cover teams and peers
Full competency in calendar management, can apply good judgment and has an understanding of competing priorities
Exhibits a positive, common sense, constructive attitude to drive managers’ schedule and help them manage time effectively
Experience of effectively arranging travel, production of accurate itineraries, able to navigate systems well and apply good judgment on how to optimise the traveler’s time
Is driven and can manage expectations through communicating

CIB Executive Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation) with CWT travel; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Heavy Concur Expense processing and Invoice preparation in a timely manner
Provide support to visiting team members

Cib-executive Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation); prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Work closely with Business Change Management to liaise with onboarding/offboarding, technology, market data and real estate
Coordinate client events and meetings
Ability to work closely and in partnership with other assistants
Must exhibit a high degree of motivation, appropriate sense of urgency and professional demeanor

Cib-executive Administrative Assistant Resume Examples & Samples

Provide administrative support for the Managing Director and when necessary his team members
Actively manage the calendars of multiple team members and provide coverage for senior managers who visit the site; while working effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones
Make yourself available to your peers to assist with overflow, special projects, and day-to-day tasks
Strong technical skills – hardware and software
Establish and maintain open communication policies with peers and managers across the organization
Maintain confidentiality of information and complete messages)
Minimum 5 years senior executive secretarial experience (3 years with high level MD, ED/SVP)

Cib-executive Administrative Assistant Resume Examples & Samples

Provide all administrative support to the manager and team
Schedule internal/external meetings and appointments; coordinate conference rooms and calls
Coordinate with managers and internal events team for coordination and support of events includes RSVP and attendance tracking
Manage event calendars providing weekly updates and distribution to local and global teams
Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers – senior staff
Process invoices via Concur and track expense flow
Prepare historical reports from databases and analysis from roadshows
Coordinate production of roadshow presentations and materials, responsible for coordinating delivery to event sites
Support manager in all assigned project based work
Maintain relationships with internal resources and external vendors (e.g. catering, IT, production, car services, communication services etc.)
Manage retention of specific documents and emails
Minimum 3 years experience in a busy team environment
Demonstrates a flair for fast understanding of databases and online administrative systems
Sound judgment and excellent analytical and problem-solving skills

CIB Executive Administrative Assistant Resume Examples & Samples

Advanced, proactive calendar management, facilitating swift set-up of meetings and timely production/printing of hand-outs; can drive principals’ schedule and help them manage their time effectively
Provide shared phone coverage for a busy group, professionally fielding phone calls and redirecting as appropriate; distribute messages in a timely and appropriate manner
Coordinate meetings, conference calls, and telepresence set up
Handle travel arrangements, domestic and international (air, ground, hotel, visa), adhering to company’s policies; manage frequent changes on short notice and prepare travel itineraries
Manage expenses using Concur, and ensure expense reports are submitted in a timely manner
Become an integral part of the business and understand group priorities
Assist with overflow and assistant back-up coverage
High punctuality
Courteous and professional at all times; ability to work in a pressured environment and partner effectively with teams and peers
Strong initiative, energy and confidence to complete projects with limited supervision; follow up without prompting
High level of attention to detail, with strong commitment to accuracy
Exercise absolute tact and discretion when dealing with confidential matters; proven experience interacting with senior management
Competency in calendar management; can apply good judgment and has an understanding of competing priorities
Experience in arranging travel and producing cost-effective itineraries; apply good judgment on how to optimise the traveler’s time
Proficient with expense systems (i.e., Concur) and can drive cost-control initiatives; champion expense policy, process expenses in a timely manner and reconcile accounts accurately
Strong technical capabilities; proficiency with the Microsoft Suite; ability to learn proprietary systems quickly