Manager, Executive Assistant Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the manager, executive assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

L Effertz

Lexus

Effertz

9478 Howard Plaza

Los Angeles

+1 (555) 350 9914

9478 Howard Plaza

Los Angeles

Phone

p +1 (555) 350 9914

Experience Experience

Philadelphia, PA

Executive Assistant, General Manager

Philadelphia, PA

Schulist-Christiansen

Philadelphia, PA

Executive Assistant, General Manager

Organized and managed heavy calendar and travel arrangements (domestic & international)
Assist the Sales Team
Help solve and manage issues that come up
Excellent, clear and polite communicator – in writing and in person
Screen and prioritize inbound emails and phone calls; draft responses as necessary
Prepare complex expense reports and any ad- hoc projects
Utmost confidence in handling sensitive and confidential issues and information

Phoenix, AZ

Executive Assistant to General Manager

Phoenix, AZ

Marvin, Beatty and Gerlach

Phoenix, AZ

Executive Assistant to General Manager

Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems
Assess priorities of work and assist in organizing GM’s priorities
Ensuring hardcopy filing is up to date for General Manager
Maximize office productivity through optimizing support staff and proficient use of resources. Work creatively to improve overall information flow and processes
Handle all administrative duties including meeting planning, travel planning, expense reports, scheduling, phone/mail, supplies, filing and other business matters for GM. Schedule and arrange meetings and conference calls with internal and external constituents
Maintaining and monitoring both individual and General Manager’s diary
Attends meetings to plan, organize, prioritize, coordinate and manage activities

present

San Francisco, CA

Executive Assistant to the General Manager

San Francisco, CA

Breitenberg, Pfannerstill and Rohan

present

San Francisco, CA

Executive Assistant to the General Manager

present

Manage schedules, answer and respond to phones, set up meetings and general office support for the General Manager and other team members as identified
Monitor and update social networking sites relating to restaurant and foundation room business
Assist in coordinating programming for Foundation Room
Liaison between staff and General Manager
Professional demeanor and work in a fast-paced environment
May assist with other functions such as data entry and other clerical duties as requested
Scheduling of Appointments

Education Education

Bachelor’s Degree in Flexibility

Colorado State University

Bachelor’s Degree in Flexibility

Skills Skills

Excellent organization and attention to detail
Ability to thrive in a fast-paced environment
Strong customer service ethic
Strong initiative and personal responsibility
Ability to adapt to an entrepreneurial environment
Identifying and acting upon learnings from both accomplishments and less-successful experiences by reflecting and proactively seeking feedback
Writing in an effective and compelling manner
Flexibility and optimistic approach; commitment to overcoming obstacles
Developing and cultivating beneficial internal and external relationships and networks in order to achieve results
Making informed and timely decisions, and using sound judgment to prioritize actions

Create a Resume in Minutes

12 Manager, Executive Assistant resume templates

Read our complete resume writing guides

Practice Manager / Executive Assistant Resume Examples & Samples

3+ years of experience in a medical office or hospital
Comfortable using email and Internet applications
Knowledge of practice management and word processing software
Ability to communicate effectively among multiple organizational levels
Knowledge of the business structure and promotion of a practice that has an in-office operating suite, skin care, and other lines of business
Working knowledge of insurance contractual arrangements
Able to handle staff questions, problems, and resolve conflicts
Comfortable performing quantitative and analytical duties
Ability to coordinate and conduct surgeon meetings
Ability to perform well in stressful situations

Executive Assistant to Country General Manager Resume Examples & Samples

Managing the assigned independent projects
Proven experience in Executive Assistant role in dynamic environment (3-5 years)
Extremely strong operational, organizational & multi-tasking skills
Initiative, business knowledge and experience, solution driven
Leadership, influencing and execution abilities
Strong networking and communication skills
Dynamic, quick- thinker
Dedicated and committed
Flexible regarding urgent requests and cases
Confidential
Creativity, out of the box thinking

Executive Assistant to the General Manager Resume Examples & Samples

Handle all projects as directed by GM
Coordinate GM schedule, daily calendar of meetings, events, etc
Liaison between staff and General Manager
Answers a high volume of calls in an efficient and professional manner and screening calls as required. Direct callers to the appropriate personnel and performs follow-up calls and correspondence
Scheduling of Appointments
Coordinate/Arrange Corporate VIP/VIP requests, i.e., ticket requests, seating arrangements and lodging, etc
Handle all ticket requests for GM review, i.e. V.I.P., Home Office, Employee, etc. Must work closely with Box Office management on all ticket requests to ensure tickets are distributed to the correct parties
Handle special Artist Hotel requests for talent department
Coordinate/arrange travel for GM and other unit personnel as directed by GM
Organize and maintain GM filing system
Keep books on all venue reports, i.e., Flash, COS, Labor, etc
Keep copy of all vendors agreements on file
Responsible for ordering venue office supplies
Liaison with service maintenance companies for all office equipment
Handle all mail service requests for UPS, Federal Express and US Postal Service
Ensure postage meter account is current
May assist with other functions such as data entry and other clerical duties as requested
Monitor and update social networking sites relating to restaurant and foundation room business
Assist in coordinating programming for Foundation Room
Other job related duties as assigned
1-2 years of administrative experience preferred
Proficiency with all Microsoft applications, including strong skills in Excel
Ability to work under heavy volume to meet deadlines
Professional demeanor and work in a fast-paced environment
Must have excellent verbal and written communication skills
Skilled in handling VIP guest relations, phone etiquette, communication skills
Must have the ability to prioritize, organize, handle multiple tasks

Executive Assistant to the General Manager Resume Examples & Samples

Maintain calendars, schedule frequent and large meetings and organize team events
Enter names to building security for any visitors and new hire ID requests
Manage the conference rooms on the floor, maintaining a clean organized space and facilitating room reservations
Maintain confidence by keeping information confidential
Oversee all printers for the floor; restock, unjam, and ensure all are running smoothly on an ongoing basis
Gather all Xerox requirements, from inventory and supply ordering, to service requests and meter reading
Monitor and maintain Supply Closet - tidying, ordering new supplies as needed, and working with Macy's purchasing office on any necessary "special orders"
Work well in a collaborative environment
Requires the ability to interact with over 100 associates, responding to their needs and requests as appropriate
Ability to adapt to changing work and business priorities
Must be resourceful & strong problem solver

Executive Assistant of General Manager Resume Examples & Samples

Track all VIP arrivals and departures and arrange welcome letters and amenities
Answer and handle phone calls and inquiries to the Executive Offices
Handle and distribute incoming and outgoing mail
Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc
Transmit information or documents using a computer, mail, or facsimile machine
Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from members and guests
Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals
Document and communicate all member and guest requests/complaints to appropriate personnel
Follow all company policies and procedures, ensure uniform and personal appearance is clean and professional, maintain confidentiality of proprietary information, and protect company assets
Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees
Speak with others using clear and professional language, and answer telephones using appropriate etiquette

Executive Assistant to the General Manager Resume Examples & Samples

Follow-up with team members on action items when required
Chair meetings & prepare minutes in GM's absence
Be prepared to answer questions from management in GM's absence

Loyalty Manager & Executive Assistant Resume Examples & Samples

Coordinates with Front Office, Housekeeping and In Room Dining to ensure room preference are honored so that Arrival, Stay and Departure experience in a seamless experience
Communicates relevant information and special requirements to all departments to ensure the expectations of all Loyalty Member are exceeded
Liaises with all key departments to gather the correct information and preference from Guests and ensures profiles are updated accordingly
Assist Loyalty Members with preparation of activity itineraries and ground transportation when applicable
Performs pre-arrival communication to VIP and Loyalty Members when necessary to ensure the correct information is obtained
Reviews arrivals and Loyalty report at a minimum of 3 days prior arrival
Contacts/Meets Guests during their stay and assist with any needs that arise
Ensures that preferences are collected for all members regularly
Review all Loyalty Members/VIP guest incidents and ensure proper follow up is completed with the relevant departments
Provide executive administrative assistance to the General Manager
Consistently offer professional, engaging and friendly service
Responsible for all administrative functions, including but not limited to meetings minutes, calendar management, travel arrangements and guest responses
Administer regular phone interactions with guest and colleagues
Current or previous experience as assistant manager/manager in a similar operation
Guest focused with a passion for service and standard excellence
Must be able to work well under pressure in a fast paced and constantly changing environment
Proven ability to effectively lead, motivate and develop team members
Comprehensive knowledge of Front Office, Food & Beverage operations
Knowledge of Opera or Property Manager, Word, Excel and Windows
Excellent written and verbal interpersonal and communication skills
Strong guest services orientation and training skills background request
Strong administrative skills required
Ability to work independently and prioritize responsibilities
Hospitality/Business Diploma/Degree an asset

Location Manager & Executive Assistant Lead Resume Examples & Samples

Provide high level administrative support to the Bermuda Senior Partner utilizing strong administrative skills and an ability to plan and manage complex meeting/travel arrangements
Manage EY’s knowledge, processes and capital resources, including space and equipment
Coordinate and help with the office management budget planning and operate within the approved budget(s)
Lead and develop individuals and teams using appropriate people management processes and tools, including staffing, training, supervising, coaching, and performance management
Serve internal clients by partnering with other groups within the organization, cultivating relationships, aligning people and processes, and identifying workplace efficiencies
Oversee significant portions of highly complex projects and participate in a wide variety of other ad-hoc area/regional projects as required
A minimum of 8 years of progressive experience in a related administrative role with a minimum of 3 years of experience in general management
At least 2 years of recent supervisory experience managing teams; experience within a professional services, financial services or corporate environment is required
A minimum of an Associate’s Degree is preferred but not required
Confident working with all levels within the firm, building solid relationships with multiple groups
Strong attention to detail, as well as a commitment to quality and efficiency
Ability to work a flexible schedule, as overtime and travel will be required

Executive Assistant to General Manager Resume Examples & Samples

Handle all administrative duties including meeting planning, travel planning, expense reports, scheduling, phone/mail, supplies, filing and other business matters for GM. Schedule and arrange meetings and conference calls with internal and external constituents
Plan staff and other Sprout events including monthly staff meetings, senior team meetings and off-sites. Will manage all aspects including venue selection, catering, audiovisual, and other logistics. Work with minimal supervision to achieve meeting logistical goals within budgets
Assist in the creation of PowerPoint presentations and materials for speeches and presentations for GM. Work with Marketing and Programming groups to provide direction about tapes, decks and other materials needed for speeches, meetings and conferences
Oversee overall office operations working closely with Sprout administrative assistants to ensure offices are run efficiently and within company guidelines. Serve as a resource for other administrative assistants within Sprout and supervise temps and freelancers, as needed, to handle high volume work periods
Maximize office productivity through optimizing support staff and proficient use of resources. Work creatively to improve overall information flow and processes
Establish and maintain contact with all NBCU and Comcast administrative departments (including but not limited to Corporate, Facilities, IT, HR, etc)
Minimum of 1 year experience as administrative assistant or office manager in fast-paced media company
Self-starter, able to make recommendations and execute tasks with minimal direction. Requires excellent decision making capabilities
Solid leadership and team-building skills. Candidate must be strong team player and be willing to assist organization in various tasks
Punctual, regular, and consistent attendance. Ability to work overtime as needed

Executive Assistant to the General Manager Resume Examples & Samples

Manage schedules, answer and respond to phones, set up meetings and general office support for the General Manager and other team members as identified
Coordinate travel arrangements, expense reports and department invoice processing
Coordinate department-wide events, meetings, off-site venues, and training programs
File, track and organize department documents and contracts
Handle privileged and confidential information appropriately
Ad Hoc Projects will be assigned as necessary
Maintain and order office supplies
2-5 years administrative experience required preferably in a hotel environment
Must be fully versed in Microsoft Office applications including Word, Excel, and PowerPoint
Ability to work in a complex, fast paced environment with changing priorities
Prioritization and multi-tasking against time lines
Excellent written and verbal communications skills are required
Team player and highly collaborative
Demonstrate high levels of trust and confidentiality
High School Education required. Some college courses preferred but not required

Executive Lounge Assistant Manager Resume Examples & Samples

Manage and support daily Executive Lounge Operations
Manage a small team, ensuring that brand standards are met and guest expectations are exceeded
Handle guest requests, inquiries and complaints
A passion for delivering exceptional guest experiences
Demonstrated ability to resolve problems and conflict, and work efficiently under pressure
Well-presented, organised and calm personality
A competitive industry wage and generous annual leave benefits
Team member only discount global Hilton room rates
Membership with ‘Hilton Rewards’ Australasian benefits program
Discounts of up to 50% on products and services in participating Hilton outlets

Executive Assistant to General Manager, India Resume Examples & Samples

Assist the General Manager in management of his calendar including setting up of meetings and all other appointments
Organize all travel programs of General Manager
Assist in the creation of work documents like memos, presentations and worksheets
Assist in the coordination activities and follow ups within the India management team
Assist in management of office mails
Assist the DRs of the General Manager in terms of managing their calendars and travels
Relevant industry experience for 8-10 years with a flair for business management skills
Robust interpersonal skills and time management
Must be a Graduate, (PG/MBA will be an added advantage). Person who has a good command over business management in addition to the EA role will be preferred
Excellent organisation and interpersonal skills and the ability to manage multiple tasks simultaneously, Work under pressure situations
Ability to communicate effectively and professionally with people at all levels displaying good judgement when interacting with employees, colleagues, managers, clients and third parties
Is good at email management
Sensitivity when dealing with colleagues and contacts, ensuring absolute confidentiality. The highest levels of integrity are required in this role
Proficient in PPT & MS-Excel

Manager, Executive Assistant Resume Examples & Samples

Managing workload effectively and following through on execution
Writing in an effective and compelling manner
Ability to lift up to 15 pounds (role occasionally requires moving boxes, etc.)

Executive Assistant to General Manager Resume Examples & Samples

Ensure that the day-to-day administrative needs of the department are fulfilled
Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations
Keep confidential information CONFIDENTIAL
Responsible for rendering secretarial and clerical services for the General Manager as required
To prepare respective schedules and reports that will be internally distributed or submitted to Accor Head Office laid down by the General Manager
To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc
To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking
To open and dispatch mail that relates to the department
To maintain office supplies stock
To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities
Input data into computer system as required
To arrange appointments for the General Manager, reminds him of appointments and meetings
To handle incoming/ outgoing telephone calls and faxes
To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc
To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations
To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers
To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system
To perform special duties as required by the General Manager

Executive Assistant to General Manager Resume Examples & Samples

Answering incoming calls for individual and General Manager and other senior managers as required
Maintaining and monitoring both individual and General Manager’s diary
Taking and compiling minutes for meetings as required
Preparing meeting rooms and arrange catering when required for General Manager
Producing monthly reports for General Manager as required
Preparing PowerPoint presentations as required
Ensuring hardcopy filing is up to date for General Manager
Completing other duties as designated by the General Manager
Projects as directed by the General Manager
Actively participating in Team meetings and project activities as required
Attending internal and external training courses to update technical knowledge and personal development
Identifying opportunities for process improvement
Understanding and complying to the policies and procedures around securing and handling company and client information
Disclosing customer information only after ID security requirements are met
Reporting any observed or suspected security weaknesses in systems or services
Escalating any security incidents through the right channels are quickly as possible
Abiding by GB OHS policy and procedure and cooperate with employer directives relating to health and safety
Reporting all hazards and injuries in a timely manner

Country General Manager Executive Assistant Resume Examples & Samples

Coordinating Management Board Secretariat
Managing one person – Management Board Assistant
Organization of visits, travels, expenses reports and meetings with internal /external partners and providers
Managing calendar of Country General Manager
Setting up the meeting’s agenda – coordination of Routine Meetings (12 months advance)
Preparing presentations, translations, documents and minutes
Leading and developing share point agenda and follow-up on the projects
Ensuring effective communication – managing correspondence
Supporting PR in internal and external company events
Creativity, out of box thinking
Fluent English, French would be an asset

Executive Assistant to the General Manager Resume Examples & Samples

Be able to work in a fast paced environment
Be able to work on their own
Possess excellent oral/written and interpersonal communication skills
Have an eye for detail
Have excellent organizational skills
Must be proficient in Excel, Word and PowerPoint
Must also be able to work a flexible schedule including evenings, weekends, and holidays on occasional basis and as needed
Must be fluent in English

Executive Assistant / EA Manager Resume Examples & Samples

8+ years of experience as an Executive Assistant supporting executives, C Level executive support experience a plus
2+ years of management experience highly preferred
Advanced technical skills with Outlook, Word, Excel, and PowerPoint. Salesforce a plus
Familiarity with online travel tools, and time and expense reporting process
Strong organizational skills, high-level prioritizing and multi-tasking skills
High degree of flexibility

Executive Assistant to General Manager Resume Examples & Samples

Co-ordinate and arrange activities accorded to the General Manager’s office
Appraise GM of the day to day activities of the section
Arrange appointments and meetings for the GM, recording same in diary and ensure the GM has the appropriate documentation for each appointment
Attend meetings such as Department Heads Meeting, Executive Committee Meeting and others as directed by the GM
Take minutes of attended meetings, accurately transcribe and circulate to appropriate personnel
Arrange room and restaurant reservations for VIP guests/personnel
Prepare welcome letters for GM’s signature
Perform hostess duties at staff, guest and other functions as required
Assess priorities of work and assist in organizing GM’s priorities
Prepare replies to routine correspondence for GM’s signature
Take dictation of correspondence as required
Open and sort mail addressed to the GM
Maintain a filing and trace system
Answer all incoming calls for the GM and either transfer, redirect or take a message
Maintain the strictest confidentiality at all times on all matters

Assistant Manager / Senior Executive Resume Examples & Samples

Maintain a centralised pitch tracker, pitch toolkit, suite of standard materials and other online pitching tools and databases
Keep current the pitch information pages on the firm's intranet
Be a champion for best practice in the pitch process and ensure visual compliance of all bids related materials with the global pitch framework and Firm’s brand guidelines
Champion consistency of approach with a focus on continual improvement based on internal and external feedback
Track pitch activity and measure success with regular reporting to senior leadership to develop process and product improvement plans and
Assist in the assessment of the competitive environment for bidding for legal work, including gathering intelligence on how other professional services firms and industries develop strategies for proposals
Be involved with the induction process for new members of the BDMC team as required in China, Hong Kong, Indonesia, Malaysia, Singapore and Vietnam
A degree (Bachelor or higher) preferably in business administration, sales or marketing
At least four years experience working in a professional services environment (preferably within a pitching role)
Excellent English communication skills, both written and spoken
A high level of commercial acumen and strong (financial) analytical skills. Keeps abreast of business trends
Excellent problem solving skills and ability to react quickly to resolve issues
Able to identify stakeholder needs and suggest suitable solutions to meet those needs
Suggests new ways to improve current processes related to role
Excellent interpersonal skills and high level of personal esteem coupled with verbal reasoning, persuasiveness and listening skills
Contributes significantly to the collegiality and cohesiveness of the team, including at the regional and global level
Respects and appreciates the Firm’s diversity of cultural, social and professional backgrounds
Good level of creativity and flexible thinking; an eye for design and pitching creativity is beneficial
A strong self starter and able to communicate effectively
Maintains a consistently calm and focused demeanor, even when under pressure
Manages multiple work tasks, prioritizes time, meets deadlines and communicates potential conflicts where necessary

Executive Assistant to General Manager Resume Examples & Samples

High school diploma or GED; 2 years experience in the administrative assistance, clerical services, or related professional area
Ensures VIP amenity requests from GM/DOPS are handled in timely manner
Signs for managers and release, with specific permission
Communicates the importance of safety procedures, detailing procedure codes, ensuring employee understanding of safety codes, monitoring processes and procedures related to safety
Attends meetings to plan, organize, prioritize, coordinate and manage activities
Works with other people to gather the information necessary to manage projects, achieve goals, and resolve problems
Informs and/or updates the executives and peers on relevant information in a timely manner

Executive Assistant, General Manager Resume Examples & Samples

Organized and managed heavy calendar and travel arrangements (domestic & international)
Prepare complex expense reports and any ad- hoc projects
Collaborate with different departments EA (external and internal) to ensure that any projects and on going needs for the company are address and delivery expectations are meant
Help solve and manage issues that come up
Assist the Sales Team
Manage all personal needs from paying household expenses to helping with his children to daily operation of the executive’s properties
Screen and prioritize inbound emails and phone calls; draft responses as necessary
4-5 years’ experience supporting C- level executive
2+ years personal assistant experience required
Experienced working as a PA/EA a must
Excellent, clear and polite communicator – in writing and in person
Utmost confidence in handling sensitive and confidential issues and information
Global travel experience a must and the ability to travel for work are required
Bachelor's degree from top academic