Executive / Team Assistant Resume Samples

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F Fisher

Franz

Fisher

989 Haleigh Wells

New York

+1 (555) 363 4737

989 Haleigh Wells

New York

Phone

p +1 (555) 363 4737

Experience Experience

Dallas, TX

Executive Team Assistant

Dallas, TX

Daniel-Kshlerin

Dallas, TX

Executive Team Assistant

Provide PMO support for the GMCS Management Committee for management processes and selected strategic activities
Assistance to BU Management for travel, coordination and general administration works
Attends educational workshops to keep abreast of new technology and assists with special projects
Work with other management offices to coordinate and clarify any meeting related issues or queries
To work with the other team administrators to provide enough admin support 8:00 - 18.00 hrs in GTS office
To work with HE senior leaders and their admin and others to organise meetings, board reports, presentations, attendance at HE meetings
Manage and maintain calendars, including conference calls, video conferences, internal and external meetings

Chicago, IL

Executive & Team Assistant

Chicago, IL

Hayes Group

Chicago, IL

Executive & Team Assistant

Provide diary management, administration support, and ad hoc support across the ESPN Exec team
Provide ad hoc support to wider the ESPN team on specific projects as approved by the GM
Excellent time-management capabilities essential
Organise and coordinate team events & hospitality often involving budget control and financial reporting
On behalf of the GM and other executives of the ESPN team deliver accurate preparation and coordination of expense claims ensuring timely reimbursement using SAP and AMEX online statements in compliance with Company policy
Use of SAP system for accurate and timely raising of Purchase Orders and invoices for payment
Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment and transport

present

Phoenix, AZ

Executive / Team Assistant

Phoenix, AZ

Kertzmann, Thiel and Durgan

present

Phoenix, AZ

Executive / Team Assistant

present

Volunteers willingly to assist others, or assist as requested, based upon workload
Preparing weekly management committee agendas and providing minutes of key management meetings
Processing expenses using the SAP travel and expense system and work with and providing back-up support to other Group Operations Assistants
Performs and coordinates routine and/or specialised work
Establish strong working relationships with board members and act as the main point of contact for all board related queries
Assisting in drafting and sending communication on behalf of the Group Accounting Management Committee
Performs and coordinates routine and/or specialized work

Education Education

Bachelor’s Degree in Professionalism

University of Central Florida

Bachelor’s Degree in Professionalism

Skills Skills

Strong attention to detail and ability to work efficiently under tight deadlines
Strong verbal and written communication skills & ability to interact comfortably with individuals at all levels
High level of accuracy and strong attention to detail
Ability to multi-task and good problem solving skills
Excellent organizational skills with ability to prioritize, identify problems and seek solutions
Extremely proficient is MS Office; PPoint, Word, Excel, and Outlook
A good understanding of the finance organization, functions and people
Coordinate new hire interviews, orientations and paperwork process, where applicable
Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

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Executive / Team Assistant Resume Examples & Samples

Administrative organisation and coordination of meetings
Performs and coordinates routine and/or specialised work
Handles incoming mail and calls
Coordinates other assistants and clerical staff

Executive Team Assistant Resume Examples & Samples

Extensive diary management. Arranging meetings (physical, conference calls, Lync calls and video-conferences), both internal and external, taking account of complex diaries and time zone differences
Ensuring appropriate travel arrangements are made operating within the UBS Travel Policy – including complex/extensive multi-country journeys and travel visas
Diary management – coordinating, gate-keeping, taking account of conflicting priorities and multiple demands on time
Providing support (scheduling meetings, booking travel, processing expenses) to other Managing Directors within the GSCM team, as and when necessary
Liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings and deliverables

Executive / Team Assistant Resume Examples & Samples

Extensive diary management. Scheduling/coordinating internal and external meetings and conference calls/video conferences across time zones
Working closely/communicating with the EA to Head of DMO SL/UK SD to ensure various cost/billings meetings are captured. and you will work closely with the Business Management team and update the calendar of events and prepare domestic and international travel arrangements, including booking of flights, trains, cars, accommodation, foreign exchange and detailed itineraries
Processing expenses using the SAP travel and expense system and work with and providing back-up support to other Group Operations Assistants
Providing support (booking video conferences, helping with expenses) to other Executive Directors within DMO and UK SD if asked
Making and answering telephone calls, dealing (including wherever practical resolving) with general enquiries and fielding messages as well as assist visitors from other locations, general administration, including copying, filing, typing documents and correspondence, ordering stationery etc as and when required

Executive / Team Assistant Resume Examples & Samples

Discretion, good judgment and prioritization; strong sense of corporate responsibility; excellent client facing skills
Proactive self-starter, ability to work alone on occasion while still being a strong team player, confidence in dealing with employees and clients at all levels
Excellent written and spoken English, Chinese language capability would be advantageous
5+ years of relevant support experience
Strong pc skills including MS Word, Excel, PowerPoint and Outlook
Excellent follow-up skills, organization skills and ability to manage multiple tasks
Must possess strong attention to detail
Understand corporate policies and ensure that they are followed
Willingness to work flexible hours where necessary

Executive / Team Assistant Resume Examples & Samples

Significant experience as an executive/team assistant and excellent attention to detail and accuracy under pressure within tight time constraints
Good time management and communication skills and a conscientious individual with exceptional organizational skills and the ability to prioritise workload/multi-task
Able to take initiative and be proactive and volunteers to willingly assist others, or assist as required, based upon workload
Technically competent in Microsoft Office Suite, particularly Powerpoint
Fluent English, German a plus

Executive / Team Assistant Resume Examples & Samples

Challenging calender management, including scheduling of appointments across multiple time zones, arranging rooms, video conferences and audio facilities
E-mail review and management- flagging important issues as appropriate
Coordination of travel arrangements and itineraries

Executive / Team Assistant Resume Examples & Samples

Complex diary management, including conflict identification, raising and resolution, as well as scheduling & coordinating internal and external meetings, conference calls and video conferences across time zones
Running a highly professional office, including answering calls, dealing with general enquiries, fielding messages, preparing communications and taking care of general administrative work (e.g. preparation of papers for meetings)
Preparation of international travel arrangements including flights, accommodation, foreign exchange, visa applications and detailed itineraries, including expenses reimbursement
Support with preparation of presentation and meeting materials, taking minutes where necessary
Assisting with organisation of key internal events and meetings
Specific items of project work on an ad-hoc basis
Deputization of PA to other senior management team members during planned absences

Executive / Team Assistant Resume Examples & Samples

Agenda management and arranging meetings with key contacts/partners
Email management – ensuring email is regularly reviewed and priority items are identified and brought to the attention of others as appropriate
Organization of business trips, meetings, trainings and team events
Expense processing (e.g. invoices, payments, credit cards) and cost overview management
Support various communication activities, e.g. preparing of presentations, publishing HR newsletter, managing organizational charts and posting updates to the intranet
Support the organization of regional employee engagement activities (breakfast sessions, lunch & learns, workshops, offsites,…) Effective handling of confidential data and information
Various ad hoc tasks (building access, new employee set-up, office materials etc.)
Administering access rights and authorization contact for the unit
Preparing weekly management committee agendas and providing minutes of key management meetings
Approx.. 2-5 years working experience as Executive/Team Assistant
Open-minded and interested in working with different cultures
Proactive and flexible personality / team player
Accuracy with attention to details and high reliability
Good communication skills and strong interpersonal skills
Professional, proficient English and German speaking / writing skills
Well organized with flexibility in managing workload
Experienced MS Office user (Outlook, Word, PowerPoint, Excel)

CIB Market Risk Emerging Markets Executive Team Assistant Resume Examples & Samples

Diary Management – complete control/mgmt of MDs calendars. Attention to detail a priority
Phone coverage for the MD
Professional manner and relationship building
Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan

Executive / Team Assistant Resume Examples & Samples

Must have experience with MS Office tools (Outlook, Word, Excel)
Must be comfortable communicating with senior stakeholders
Must have strong communication skills, both written and oral
Must be ambitious and driven, able to operate independently to achieve goals
LI-AM2

Executive / Team Assistant Resume Examples & Samples

Coordinates events
Manages HR processes
Branch Technology Liason

Executive / Team Assistant Resume Examples & Samples

Organizing meetings, events and conference calls with Senior Management across locations
Arrange meeting rooms and video conferences
Managing calendar, telephone and email activity
Coordinating travel arrangements, visas, & itineraries
Organizing / Coordinating agendas and all materials for meetings
Maintaining contact information and organizational charts for key departmental staff
Able to interact with other administrative assistants on all levels of the Legal organization
Assist with ad-hoc administrative projects / assignments as needed
3+ years of relevant support experience
Strong PC skills including MS Word, Excel, PowerPoint and Outlook

Executive / Team Assistant Resume Examples & Samples

Minimum 5 years of administrative experience in a fast paced, global environment
Prior experience in a large firm and global interaction with staff is a plus
Excellent organizational skills with ability to prioritize, identify problems and seek solutions

Executive / Team Assistant Resume Examples & Samples

Diary management and processing expenses
Managing telephones, prioritising calls, relaying messages and screening calls as required
Organising travel itineraries, meetings, conference calls etc. as well as faxing, photocopying, ordering stationery, filing
Use of Banker Portal and other IBD specific databases
Ad hoc projects

Executive / Team Assistant Resume Examples & Samples

Provide administrative and project support, as required
Organize and maintain paper and electronic files
Maintain records for staff office space, phones, parking, company credit cards and office keys
Coordinate new hire interviews, orientations and paperwork process, where applicable
Arrange and schedule meeting/conference/training venues
Coordinate and plan branch office business meetings and various activities, as needed
Schedule appointment/maintain calendar(s)
Handle internal and external correspondence
Prepare documents and presentation materials
Make all travel arrangements and prepare travel and expense reports
Prepare invoices for processing/payment
Answer client inquiries or redirect them to the appropriate person
Schedule training courses/meetings/appointments, including liaison with internal and external contacts (clients, suppliers, financial advisor's, etc.)
Adhere to firm administrative and risk management guidelines and policies
Support and drive strategic firm initiatives

Executive / Team Assistant Resume Examples & Samples

Support the team with various administration tasks (e.g. preparation of formal correspondence, administration of access rights, maintaining distribution lists(email), new joiner administration etc.)
Support Business Management on ad hoc basis
Opportunity to participate or lead smaller projects independently
Prior experience as an assistant in an international executive environment would be an advantage
Discrete, positive attitude, motivated and a self-starting team player
Excellent organizational skills and the ability to handle multiple tasks simultaneously and prioritize accordingly

Executive Team Assistant Resume Examples & Samples

Ideally a minimum of GCSE/equivalent in English and Maths; and a minimum of RSA Level II typing or equivalent
Proven experience in an administrative or organisational role
Proven experience in maintaining records and databases
Excellent Microsoft Office skills, including PowerPoint, Excel and Word
The ability to communicate with all levels of the organisation in a timely and professional manner
The ability to type fast and accurately
The ability to prioritise, utilise own initiative and work in a fast paced environment
A flexible attitude

Executive / Team Assistant Resume Examples & Samples

Typing for CA's
Answering Telephone
Maintaining Office Diary
Greeting Clients
Filling/Photocopying
Dealing with Vendors
Organising Events/Marketing
Expenses / Invoices /Travel
Dealing with Incoming/Outgoing Mail
Stationary/Other Office Supplies

Executive & Team Assistant Resume Examples & Samples

Handling security of confidential material
Extensive diary management, including organising and scheduling internal and external meetings and appointments as required, ensuring meetings and commitments are booked according to GM’s priorities
Ensure meeting agendas are circulated, minutes are taken as required and distributed, and actively follow up on outstanding items
Act as the first point of contact for all external/internal phone calls, and dealing and resolving issues when appropriate
Manage GM’s inbox as directed and addressing requests/issues when appropriate
Ongoing follow-up of items due in order to ensure deliverables are met and communication of status of items to key stakeholders
Organising meetings, including set up of facilities and meeting requirements, preparing agendas and taking minutes as required. Ensure attendees are invited and clear communication on meeting logistics
Maintenance of physical/electronic filing systems
Liaising with senior executives within and outside of ESPN and TWDC on behalf of the GM as required
Preparing high quality documents, letters, correspondence and reports and proofing/reviewing of correspondence and reports
Ongoing follow-up of action items due in order to ensure deliverables are met and communication of status of items to key stakeholders
Creation and co-ordination of PowerPoint/Keynote presentations and strategy documents for senior level audiences
Provision of any other support as required by the VP/GM
Provide diary management, administration support, and ad hoc support across the ESPN Exec team
Provide ad hoc support to wider the ESPN team on specific projects as approved by the GM
Distribute internal ESPN communications to and on behalf of the GM/ESPN team as required, and approved by the GM
As required provide support for cross company communication
Organise and coordinate travel and accommodation requirements (international and domestic) for GM and other executives and team members as required, liaising with external Company’s authorised travel agency to secure cost effective and suitable bookings. This will include flights, accommodation, transportation, courier and freight management etc
Responsibility for international visitors – itineraries, hotels, schedules, meetings, entertainment and transport
On behalf of the GM and other executives of the ESPN team deliver accurate preparation and coordination of expense claims ensuring timely reimbursement using SAP and AMEX online statements in compliance with Company policy
Use of SAP system for accurate and timely raising of Purchase Orders and invoices for payment
Liaise with Finance on queries and to ensure prompt payment
Organise and coordinate team events & hospitality often involving budget control and financial reporting
In partnership with TWDC team be involvement in Sydney’s VoluntEARS day & Family Fun Day for ESPN
In consultation with TWDC Facilities Manager, ensure that the ESPN office space is carefully managed, supported and presentable
A minimum of 3 years experience in a EA to Senior Management role
Advance PowerPoint skills essential
Advance Key Note skills essential
HSC or year 12 equivalent
Industry background advantageous and/or interest in the Media industry
Excellent time-management capabilities essential
Strong administration and organization skills: ability to multi-task and meet deadlines
Display a high level of both written and verbal communication skills

Executive / Team Assistant Resume Examples & Samples

Manage attendee invitation and registration process for client development events
Support all logistical aspects of event production
Arrange and schedule meetings/ conferences/ travel/business expenses
Prior experience working in an investment firm
Prior experience organizing and producing high-profile events
Ability to multi-task and creatively solve problems

Executive / Team Assistant Resume Examples & Samples

Establish strong working relationships with board members and act as the main point of contact for all board related queries
Coordinate all board meeting logistics which includes, but is not limited to the creation of meeting timelines, and travel arrangements
To serve as a liaison between the board and other departments such as Legal, HR, Fund Administration, and Investment Teams to address board related issues
Overseeing and planning the execution of board meetings in excess of eight a year across several locations
Organize and maintain calendar on a daily basis for a very busy Head of Region who travels frequently, domestic and international
Schedule large and/or complex meetings with key clients or high-level executives
Organize and handle registrations, hotel, and general travel arrangements for offsite meetings, conferences and seminars, domestic and international
Prepare and submit invoices for processing, reconcile any errors/discrepancies
Type correspondence as needed (email and word documents)
Prepare, arrange, compile and assemble materials for management team meetings and other team projects
Screen and respond to routine and non-routine calls
Facilitates relationship with IT and other technological support areas assisting with our infrastructure needs
Establish rapport with other staff globally
A minimum of 10 years of administrative/executive support experience strongly preferred, college degree would be a plus
Positive, “can-do” approach to work
Excellent judgment and discretion required in handling confidential information
Ability to solve problems and troubleshoot with some oversight from managers
Attention to detail and ability to manage multiple assignments and prioritize accordingly
Ability to compose routine and non-routine letters and/or emails needed
Knowledge of Microsoft Dynamics CRM is a plus

Executive / Team Assistant Resume Examples & Samples

Actively to manage agendas, including participation in meetings to take minutes, update action list and to initiate follow ups
Representation in meetings and working groups
Regular meetings with management to go through various action lists
Consolidation of information of multiple locations and teams into periodic reports/dashboards
Maintenance of UBS Intranet homepage of Legal & Compliance
Organizing business travel, preparation of schedules and workshops
Responsible for general administrative tasks
Solid commercial education background
At least 2 years work experience as an assistant in a similar role
Command of German and English (knowledge of additional languages, particularly French and Italian are of advantage)
Legal or Compliance background or strong interest in this area would be an advantage
Proactive and flexible personality being able to complete multiple tasks under tight deadlines
Preference for working in an international environment

Executive / Team Assistant Resume Examples & Samples

Complex, high volume calendar management, travel management (domestic & international), managing telephones, prioritizing calls, relaying messages and screening calls as required - managing inbox (prioritization, categorization, response/action when required) and Client Liaison
Organization of team meetings (preparation of agenda, distribution of documents, preparation of minutes/actions) and arranging internal & external meetings
Liaising with Department Heads and their assistants on a regional/global basis. Ensuring that initiatives and projects and are communicated effectively to all areas
Handle proprietary information with utmost discretion
Organizes events, conferences and other meetings by managing all logistics: arranges calendar invite, conference rooms, dial-in, LiveMeeting or WebEx information, prints materials, sets-up conference room when needed
Coordinates preparation of presentation packets, and must be able to work with and bring together cross-functional coordination between teams
Assists in maintenance of CRM system
Manages external contacts, proactively understanding who they are, which contacts are priority, and keeping track of periodic communication needed for priority contacts
Facilitates relationship with IT and other technological support areas assisting with our infrastructure and staff onboarding needs
LI-JB2

Executive / Team Assistant, Zurich Resume Examples & Samples

Press release distribution; answering the media relations hotline and mailbox
Compiling press kits, briefings and profiles
Agenda management and email handling (triage, prioritization, etc)
Support other Team Assistants on ad hoc basis
Proactive and outgoing personality, high flexibility, active engagement and commitment

Executive / Team Assistant, Temporary Resume Examples & Samples

Organisational support for media functions (brown bags, lunches, presentations) and for other events (Annual General Meeting, quarterly results)
Support the team with various administration tasks (e.g. preparation of formal correspondence, administration of access rights, maintaining distribution lists(email), birthday lists, new joiner administration, ordering stationary and office materials
Settlement of accounts, processing invoices, expenses, credit card bills etc
Readiness to work evenings and occasional night work
Excellent command of English and German
Proficient MS Office user (Word, PowerPoint, Excel)

Executive / Team-assistant Resume Examples & Samples

Manage a portfolio of diverse topics/tasks (media, financials, risk, performance, people, etc.); support team heads on day-to-day matters and key projects and initiatives
Support team heads with various administration tasks (e.g. agenda management, email handling, settlement of invoices/expenses, administration of access rights, etc
Assist in preparation of senior management presentations, including high-level research and analyses, synthesizing findings and recommendations
Pro-active, detail-oriented and forward-thinking; able to prioritize, identify problems and seek solutions
Excellent organizational skills and the ability to handle a high stress level and multiple tasks simultaneously
Comfortable working independently, as well as in a team-oriented, collaborative environment

Executive Team Assistant Resume Examples & Samples

Manage and maintain calendars, including conference calls, vacation, travel and client meetings
Review and handle all incoming and outgoing emails and phone calls
Provide organizational support, including the ordering of supplies and equipment
Coordinate various internal and external communications material
Processing invoices and expenses

Executive Team Assistant Resume Examples & Samples

Review and handle all incoming and outgoing mail and phone calls
Provide organizational support
Administer filing systems, both manually and electronically

Executive / Team Assistant Resume Examples & Samples

Managing diaries, organizing meetings / events, maintaining intranet site / distribution lists, handling correspondence, travel arrangements and processing expenses
Administering SharePoint and team shared drives - project documentation repository and user access permission administration
Assisting in drafting and sending communication on behalf of the Group Accounting Management Committee
Administering non-disclosure agreement process and assisting with maintenance of project artefacts – Plan, RAID log, Change log, etc
Assisting Project Management with responding to project related queries, reports and status updates, amongst others
Assisting with any other general /ad hoc administrative tasks, as required

Executive Team Assistant Resume Examples & Samples

Administrative Support to COO and assigned executives
Service Excellence Support
Coordinates and books travel for COO and assigned executives
Organize events and daily calendar meetings of 5 or more attendees, including Board meetings. Provides relevant administrative support, e.g. ensuring relevant information and reports are sent to meeting attendees
Maintains and request office supplies for COO and assigned executives as required, anticipating needs and new products
Fields calls to COO and forwards to appropriate individual for resolution
Sets up conference call host accounts and requests business cards when needed
Attends educational workshops to keep abreast of new technology and assists with special projects
Completes other duties as requested or assigned
5-10 years related experience
Intermediate to advanced proficiency using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
Demonstrated strong verbal and written communication and interpersonal skills; attention to detail and accuracy in work; and time management and organizational skills
Demonstrated ability to work under the stress of maintaining proper liaison between department heads, managers, employees, investors, vendors and customers to accomplish meetings and events in the company's best interest and those involved
Demonstrated ability to maintain professionalism at all times when representing the company and management to the public and company associates
Demonstrated skill and ability to work a variety of office equipment including computer, telephone, multifunction copiers, etc

Executive / Team Assistant Resume Examples & Samples

Support Senior Managers located primarily in Zurich and additionally support other locations as and when required in different UBS locations
Manage calendars including: setting the meetings, ensuring the acceptances and keeping bookings up-to date, taking account of complex diaries and global time-zone differences
Manage and coordinate travels, organize bookings, prepare travel documentation
Prepare high standard presentations for a range of situations, including coordinating the production of relevant management information and other inputs
Be responsible for high quality and accurate minute taking for meetings

Executive / Team Assistant Resume Examples & Samples

Assist in managing the VP/Site Director's diary,
Deal with routine queries on behalf of the VP/Site Director,
Support Site Leadership Team, including booking meeting rooms and arranging travel plans when appropriate,
Act as an interface between the Site and key GSK stakeholders including organisation and co-ordination of key stakeholders visits to Site,
Organise, compile and prepare a range of presentations including team brief, Business Communications and ad hoc site presentations,
Maintain the bonus measures and ensure onward communication, including the checking of the calculations,
Own and lead Site Communication Forums / pride in Maidenhead e.g. Business Communications, Town Halls, Site Notice boards,
Community liaison - Orange days, etc
Charity coordination lead,
Organise Extended Leadership team meetings,
Management of some cost centres,
Be the gate keeper for the ABAC log,
Act as point of contact for work experience and schools / college liaison,
Co-ordinate the reporting and repair of office equipment,
Manage the ordering and budget control for stationery supplies for the site,
Point of contact for ITAG, JDE, eSP and site trainer for all new starters on these systems,
Own / update site intranet,
Assist in the Recruitment Process,
Stakeholder Management plan,
Ensure that GMP, Quality, Health and Safety processes are adhered to in all aspects of role
Minimum level of education: GCSE in Mathematics and English or equivalent
Intermediate computer literacy

Executive / Team Assistant Resume Examples & Samples

Manage incoming e-mails and phone calls pro-actively, replying where necessary, filtering and fielding follow-ups where appropriate
Organize and prepare international business trips including flights, accommodation, visa applications and detailed itineraries, including expenses reimbursement
Work with other management offices to coordinate and clarify any meeting related issues or queries
Deal with various ad hoc tasks, such as building access, new employee set-up

Executive / Team Assistant With German Resume Examples & Samples

Support Senior Managers located primarily in Zurich and London, and additionally support other locations as and when required in different UBS locations
Process invoices, expenses and reimbursements through the systems
Answer calls and support communication channels

Executive Team Assistant Resume Examples & Samples

Assistance to BU Management for travel, coordination and general administration works
Support for the travel administration / claims for employees
Processing of SPODOM with Compliance for training & travelling/ FAT for orders
VISA processing and other advance arrangements for training & travelling / FAT for orders
Travel administration (i.e preparation of travel requests in tool) and arranging advances from HR
Transport administration (i.e handling of all transport requests) and ensuring necessary co-ordination for timely release of payments to them
Liaison with others for all administration and other tasks of the department
Ensure compliance with Company's policies and guidelines
Special projects or tasks may be assigned, where required
Minimum Bachelor's in Administration or Equivalent

Executive Team Assistant Resume Examples & Samples

To manage the Project Directors diary
Provide diary support to Executive team when required
As the first point of contact for the Project Director, its key that you will be confident building and maintaining positive working relationships with a wide group of people and teams internally (e.g. Project Delivery, Commercial, HSSE, etc.) and externally e.g. HE
To work with the other team administrators to provide enough admin support 8:00 - 18.00 hrs in GTS office
To work with HE senior leaders and their admin and others to organise meetings, board reports, presentations, attendance at HE meetings
To facilitate the administration of, and to attend meetings outside of London (with sufficient notice)
Arranging pre-meetings with internal and external parties to discuss meeting objectives and logistics, creating agendas/presentation material and ensuring feedback/updates are communicated post workshop/meeting to the right parties (being proactive in thinking how this can be achieved)
Actively support the development of tracking and reporting within the Executive team (weekly reports, monthly dashboards and reports, presentations, etc.)
To ensure the team are aware of their deadlines re cost, budget and forecasting
Along with other senior admin staff, ensure there is a project wide meetings calendar, including those with HE, is produced and maintained
To act as Secretariat for monthly JV Board meetings – book internal/external meeting room in advance, assist in preparing and distributing Board pack, take minutes, track actions etc
Develop relationships with JV Board members PAs to ensure smooth running of JV Board meetings and share best practice
Track actions at weekly Executive team meeting
To develop appropriate workflows, review and audit as required
To help problem solve where required
To help produce presentations for the Project Director in HE format
Ensuring with others that the office runs efficiently, including managing office stocks, ordering resources, booking travel and accommodation. Meeting and greeting visitors and providing hospitality
Where requested support outside meetings. By locating venues, ordering resources, planning catering and refreshments, rarely acting as front of house/admin at these meetings
To deliver parent company project governance requirements as required
To consider project legacy and in all decision making in the same way as cost, risk and time
To look for ways to encourage innovative thinking around how to improve legacy benefits
To hold health, safety and welfare (HSW) as a key project value and to participate in the creation, development and implementation of HSW strategies by the project leadership team
CASCADE is committed to promoting an inclusive working environment for all staff and expects its team leaders to make best use of their skill to create an inclusive culture free from discrimination or harassment
Worked in an administrative support role for a senior business leader
Excellent minute taking skills
Provided support for multiple teams over several work locations
Preparation of Board reports and presentations
Developed material and used collaborative tools such as SharePoint and Business Collaborator
Previously worked within an engineering background or similar fast-paced project environment
Proven experience of producing high quality documents with a particular attention to detail
Ability to work with internal and external stakeholders
To influence all levels in an organization to produce timely documents etc
Confident dealing with people regardless of seniority
Exceptional interpersonal skills and personal resilience to working under stress/different styles of leadership/getting things done
Advanced Microsoft Office skills including Word, PowerPoint and Excel

Executive Team Assistant Resume Examples & Samples

Managing multiple stakeholders relationships
Preparing a range of business correspondence
Collaborating with and supporting team peers
Exercising sound judgment and confidentiality, flexibility and initiative in prioritising competing stakeholder demands,
Multi-tasking and managing time while maintaining a calm, diplomatic and professional personal style
Delivering exceptional customer service
Undertaking project administration and research; and
Maintaining a strong attention to detail
Advanced knowledge of a range of software packages such as Microsoft or similar; records management (TRIM/RM8) and invoice processing software
What are the most important qualities to have as an Executive Assistant?

Executive Team Assistant Resume Examples & Samples

Manage and maintain calendars, including conference calls, video conferences, internal and external meetings
Manage incoming e-mails and phone calls pro-actively, replying where necessary, filtering, prioritizing, and fielding follow-ups where appropriate
Support on presentations, documents and meeting preparation, ensuring that all relevant files are available for function head
Coordinate various internal and external communications materials, like newsletter and face to face events
Provide PMO support for the GMCS Management Committee for management processes and selected strategic activities
Maintain archiving structures and file documents and emails for the function head
Deal with various ad hoc tasks (e.g. employee onboarding, building access, etc.)
Several years of administrative experience in a fast-paced, global environment on senior executive level

Executive Team Assistant Resume Examples & Samples

Manage and maintain the calendar of a ED and one MD within Group Technology.- review and handle incoming e-mails and phone calls
Organizing and preparing meetings, conference calls and travel arrangements
Editing management-relevant information
Demonstrated proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

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