IT Administrative Assistant Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the it administrative assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

J Mueller

Jordi

Mueller

35965 Larkin Throughway

Houston

+1 (555) 399 7977

35965 Larkin Throughway

Houston

Phone

p +1 (555) 399 7977

Experience Experience

Dallas, TX

IT Administrative Assistant

Dallas, TX

Kling-Schoen

Dallas, TX

IT Administrative Assistant

You will assist Raleigh Site Management with overall space planning across the IT organization
Assist with other IT asset and vendor management activities
Workplace Administration, OE Management and IT Equipment controlling – including onboarding of new staff
Assist with spreadsheets (Reference Matrix, Benchmarks, IT Jobs by Coops, Policies by Coops). Work with multiple Coops across the US
Network and communicate with other assistants within and outside the organization
You will provide overall office management for Risk and Finance IT and Group Operations in Raleigh
Providing support and approvals for expense reports, IT and equipment requests

Los Angeles, CA

It-administrative Assistant

Los Angeles, CA

Crist LLC

Los Angeles, CA

It-administrative Assistant

Assisting management in preparation of meetings
Additionally the Administrative Assistant will track associate time off, expense reporting, and coordinating new hire or contractor workspace setup
Creating various documents in Word, Excel, and PowerPoint; and developing system diagrams in Visio
Gathering, updating, and tracking project dates and status information
Scheduling single and multi-site, intra and inter departmental and cross company meetings and coordinating/setting up travel arrangements
Generating reports from various databases
Handle a wide range of administrative duties to include proofreading, creating/editing documents and ordering supplies

present

Chicago, IL

Senior IT Administrative Assistant

Chicago, IL

Hirthe-Shields

present

Chicago, IL

Senior IT Administrative Assistant

present

Maintain diary, arrange meetings and appointments and provide reminders
Make travel arrangements
Act as the point of contact between the executives and internal/external clients
Undertake the tasks of receiving calls, take messages and routing correspondence
Produce reports, presentations and briefs
Provide high-level administrative support to management staff though conducting research and assisting in preparing statistical reports
Maintains a close working relationship with the CIO and IT Directors to assist with additional tasks as requested

Education Education

Bachelor’s Degree in Administrative Support

University of Illinois at Chicago

Bachelor’s Degree in Administrative Support

Skills Skills

Proficiency using Microsoft Word, Excel, and PowerPoint; and the ability to quickly learn and use other software packages
Strong attention to detail skills
Basic understanding of PC operation and applicable software, along with the ability to format standard forms, memos, letters as well as set up and use spreadsheets
Proficiency in basic office procedures
Able to prioritize and drive to results with a high emphasis on quality
Maintain effective working relationships with employees and customers at all levels with in the company Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Provide current and accurate information to all requester s, courteously and in a timely manner
-Excellent organizational and time management skills with meticulous attention to detail
Detail oriented – accuracy is mandatory
Ability to work well in team environment
Ability to work with others at all levels of the organization

Create a Resume in Minutes

7 IT Administrative Assistant resume templates

Read our complete resume writing guides

IT Administrative Assistant Resume Examples & Samples

Assisting IT Vice President and IT Director EMEA
Preparing presentations, meeting minutes and project documentation
Cooperate inside the Global IT Team on various projects and activities
Preparation of reports
Support in organization of conferences, business meetings
Correspondence coordination
Other administrative tasks

IT Administrative Assistant Resume Examples & Samples

Schedule all meetings, appointments and travel arrangements
Prepare meeting agendas
Assist the IT department with testing of various applications and reporting systems
Eager to learn, read and share new technology trends
Help organize and report help desk metrics and suggest ways to improve service levels
Complete expense reports for SVP and department
Answer all telephone calls for SVP and interface with vendors and contacts
File, fax and organize all reports and paperwork
Prepare morning clips
One year of administrative assistant experience
Background in communications and Information Technology is a plus
Expert at Word, PowerPoint, Excel and Outlook

Senior IT Administrative Assistant Resume Examples & Samples

Act as the point of contact between the executives and internal/external clients
Handle requests and queries appropriately
Seeking 2+ years of administrative experience
Strong proficiency with office productivity projects (Google products such as Gmail, Google Docs, Google Sheets, and Google Slides, or Microsoft products such as Excel, Work, Outlook, Power Point)
Ability to prioritize workload in order to carry out tasks and responsibilities in a professional and independent manner
Ability to multi task and handle many diverse activities and functions at one time
Must be able to manage a diverse, complex, high volume workload; think proactively, creatively, independently, and analytically
Must have a professional, team-focused demeanor at all times, especially when dealing with high-level customer/partner contacts
Flexibility and ability to work under pressure in a fast-paced, dynamic environment
Ability to work effectively with other support functions such as finance, transactions, strategy, IT, etc
3 - 5
2+ years experience in administrative assistance or customer supportWant to create a job search agent? Send this job to a friend

IT Administrative Assistant Resume Examples & Samples

Scheduling appointments and meetings, resolving conflicts across multiple calendars and resources, assisting with prioritization and frequent changes
Preparing expense reports
Making travel, conference/training, and food arrangements
Meeting management: Collating and organizing information for routine meetings, running meetings, taking notes, recording action items and follow-up
Greeting/escorting visitors
General records maintenance
Assisting with event planning
Other established general administrative tasks
Minimum 1 year administrative assistant experience required, preferably for an IT department
Strong communicator with ability to maintain open communication with internal employees, managers and customers as needed
Experience with Microsoft Outlook for calendaring and scheduling with multiple changes
Intermediate experience with Microsoft Office products such as Windows, Word, PowerPoint
Previous experience making travel arrangements and reimbursement preferred

IT Administrative Assistant Resume Examples & Samples

Create/maintain calendars/coordinate meetings avoiding scheduling conflicts
Create/prepare meeting materials (e.g., PowerPoint deck; agendas) and ensure distribution to appropriate individuals in a timely manner
Schedule, coordinate, and/or set up resources and technology (e.g., conference rooms; food; WebEx; Telepresence) needed for meetings/events (e.g., training)
Make travel arrangements (e.g., airline; hotel; ground transportation; office space assignment) for meeting attendees (e.g., external customers; executives)
Host, coordinate, and/or facilitate meetings/external events as needed (e.g., introduce speakers; manage PowerPoint deck; ensure time schedules are adhered to; assist with technology; take notes)
Ensure meeting participants (e.g., external customers; executives) have appropriate access to facilities and systems (e.g., issue security badges; request building access; internet access)
Plan and organize logistics of large and/or offsite events, using internal resources as needed (e.g., UHC Maxvantage Meeting Teams)
Manage travel expense reimbursement in our Accounts Payable system
Coordinate new hire on boarding including system access, phone set-up, hardware and software acquisition

IT Administrative Assistant Resume Examples & Samples

50% - Accountable for Format/FMS Infrastructure duties. Works to procure equipment and software for new hires and assists with IT onboarding. Works with local site contacts to manage inventory at all locations. Conducts bi-weekly inspections to ensure that all workspaces are in good working condition. Troubleshoots and solves issues; enters helpdesk tickets, escalates and/or liaises with appropriate IT groups as necessary. Raises awareness of best practices for shared spaces. Advises users on IT needs to ensure all can utilize workspaces to fullest. Compiles feedback on existing systems and plans improvements. Advises appropriate teams regarding needed or desired changes
30% - Accountable for miscellaneous administrative support duties. Assists with larger meeting coordination and planning executing tasks such as ordering food and reserving meeting spaces. Maintains Format/FMS PDLs, org charts and other reference materials for the company. Serves as IT BU Admin, cell phone coordinator, orders office supplies, gets daily mail, copier maintenance. Works to ensure purchases are in line with IT budget. Answers or directs to appropriate resource any general inquiries FMS employees regarding travel, tech needs and other common questions
20%- Supports Format/FMS LT members as needed. Arranges travel; provides calendar support; creates/edits presentations and other documents
Associates degree or equivalent experience
Minimum of 2 years of progressive administrative experience
MS Office suite (Word, PowerPoint, Excel, Access) and internet browser proficiency
Ability to handle sensitive and extensive confidential data
Basic software and hardware troubleshooting, enjoys working with technology
Learns new systems quickly
Superior task prioritization

IT Administrative Assistant Resume Examples & Samples

Proficiency using Microsoft Word, Excel, and PowerPoint; and the ability to quickly learn and use other software packages
Ability to use a computer and be familiar with current technologies and more commonly used applications
Must have strong organizational skills while at the same time multi-tasking several projects
Must understand vendor relationships and work well in team environment

IT Administrative Assistant Resume Examples & Samples

Scheduling and coordinating complex meetings and events
Collecting and analyzing data from across the IT organization
Basic requirements gathering and analysis
Answering and screening calls to route to accountable parties
Managing Outlook calendars
Developing and booking travel plans; managing expense reports
Organizing team materials and information (reference materials, org charts,etc.)
Composing correspondence, reports, spreadsheets, decks and other complex documents and reports
Providing support and approvals for expense reports, IT and equipment requests
Maintaining employee records; changes of status, attendance records, employee requisitions
Sharing broader responsibilities with administrative team within department, to ensure steady coverage
Maintaining confidentiality and discretion at all times

IT Administrative Assistant Resume Examples & Samples

Maintain department hardcopy and softcopy filing systems. Includes files for vendor contracts, licenses, assets, projects, documentation, policies and procedures (make all hard copies into soft copies)
Maintain bring forward files for recurring periodic department activities, such as contract renewals and performance evaluations
Maintain the document folder structure on Sharepoint for all IT documentation via the IT policy webpage
Prepare invoices while cross-referencing the balance against budget
Assist with other IT asset and vendor management activities

IT Administrative Assistant Resume Examples & Samples

Receiving, processing and delivering of standard and non-standard requests for mobile devices, accessories and home connections
Cost Management
Monthly/quarterly invoicing and reports for home connection, hardware and mobile traffic
Ensure that the day to day monitoring of spend vs budget
Responsible for the successful delivery of projects
Technical and organizational implementation of new solutions
Close cooperation with stakeholders and establishing awareness about the solutions internally
Vendor and Contract Management
Monitoring performance and ensure that the agreed services consistently meet KPI’s
Active participation in meetings with vendors for the improvement of processes
Continual Service Improvement
Inventory management - Ordering, sorting and maintaining a healthy buffer of inventory
Reacting to and being at the forefront of changing business needs

IT Administrative Assistant Resume Examples & Samples

Work on IT metrics (Quarterly presentation -> Dashboard)
Post assets to IT inventory
Update the vendor binders and file documents
Assist with spreadsheets (Reference Matrix, Benchmarks, IT Jobs by Coops, Policies by Coops). Work with multiple Coops across the US
Set up conference calls for IT team members (Scheduling tasks)
Maintain effective working relationships with employees and customers at all levels with in the company Ensure smooth operations, productive communications, and effective understanding during all interpersonal contacts. Provide current and accurate information to all requester s, courteously and in a timely manner
Has an Associates or Bachelor Degree in Business, experience working in an Information Technology department
Advanced MS Office (Excel, PowerPoint and Word)
Strong mathematical acumen and analytical skills
Exceptional communication and customer service skills
Excellent organizational and time management skills with meticulous attention to detail
Must be organized, be able to multitask and prioritize effectively to ensure completion of all daily projects
Ability to learn and work in a SharePoint environment

IT Administrative Assistant Resume Examples & Samples

You will provide professional & courteous telephone coverage; calendar management including working with other admins to resolve scheduling conflicts; arranging single & multi-location meetings and video/audio conferences (coordinate with GMS), etc., requiring interaction with both internal and external parties to coordinate a variety of complex executive meetings
Facilities planning and issues management in conjunction with relevant site teams
You will provide overall office management for Risk and Finance IT and Group Operations in Raleigh
You will assist Raleigh Site Management with overall space planning across the IT organization
Provide high-level administrative support to management staff though conducting research and assisting in preparing statistical reports
Communicate and handle incoming and outgoing electronic communications on behalf of the management staff
Develop communications materials (Internal and External to the department)
Arrange travel schedule, reservations and travel expenses for management staff as needed
Event Planning and other management support
Workplace Administration, OE Management and IT Equipment controlling – including onboarding of new staff
Maintain computer files and logs for presentations materials, memos and reports

It-administrative Assistant Resume Examples & Samples

Assisting management in preparation of meetings
Scheduling single and multi-site, intra and inter departmental and cross company meetings and coordinating/setting up travel arrangements
Additionally the Administrative Assistant will track associate time off, expense reporting, and coordinating new hire or contractor workspace setup
Handle a wide range of administrative duties to include proofreading, creating/editing documents and ordering supplies
This person must be highly detail-oriented and efficient, and must take personal satisfaction in providing quality work
Advanced working knowledge of MS Word, Excel, and an advanced level of Access
Highly detail-oriented and must produce quality work
Ability to prioritize, handle multiple tasks and meet deadlines

IT Administrative Assistant Resume Examples & Samples

The ability to Identify and resolve problems in a timely manner and to gather and analyze numbers and information skillfully
Top tier customer service skills and a commitment to the quality of the customers experience
Proven verbal and written communication skills
Adapt to change in the work environment, manage competing demands and deal with frequent change, delays or unexpected events
General IT knowledge of hardware and software
Working knowledge of an IT helpdesk

IT Administrative Assistant Resume Examples & Samples

Is responsible for passing information to appropriate personnel by preparation of basic/standardized reports or ensuring the security of the information within the department. Is responsible for editing and formatting information as appropriate. May be responsible for composing or creating original work. Has limited authority to change content or context of information without approval from superior
Researches and tracks routine and non-routine information. May need to obtain the information from a variety of sources and some of the information may be of a sensitive or confidential nature. Main contacts for information are at peer level to mid management level. May perform basic analysis to ensure data conforms to CF standards
Establishes and maintains departmental filing system. (Some information may be of a high level of sensitivity or may be confidential in nature.)
Picks-up and delivers mail and other department materials daily
Screen CIO phone calls and provides messages when needed
Budget responsibility consists mainly of consolidating data into final report and may review, log and or process incoming invoices to ensure billing is done correctly and in accordance with policy and the annual budget. Prepares monthly credit card consolidation for IT purchases
Prepares domestic and international travel reservations and itineraries. May coordinate superiors/department members’ appointments or assist with scheduling meetings during their travels. Completes expense reports upon return
Responsible for scheduling, preparing and facilitating logistics for daily, weekly, monthly and quarterly meetings for CIO and IT department
Maintains the CIO’s daily calendar by working with peers to schedule time accordingly
Responsible for creating, maintaining and publishing IT documents for IT and all of CF
Prepares agendas and participates in IT Staff meetings on a weekly basis
Responsible for catering and facilitating logistics for anniversaries, celebrations and other meetings as necessary
Maintains a close working relationship with the CIO and IT Directors to assist with additional tasks as requested
Minimum of 2 years of office experience
Good typing skills (minimum of 45 wpm) with good writing and editing skills
Basic understanding of PC operation and applicable software, along with the ability to format standard forms, memos, letters as well as set up and use spreadsheets
Proficiency in basic office procedures
Ability to work for and take direction from several individuals in middle management

IT Administrative Assistant Resume Examples & Samples

Strong computer skills, especially Microsoft Excel
Ability to work with others at all levels of the organization
Ability to work well in team environment
Detail oriented – accuracy is mandatory
Generally requires HS & 2 years work experience or equivalent combination of education & experience

Download IT Administrative Assistant Resume Sample as Image file