Project Administrative Assistant Resume Samples

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A Dach

Alivia

Dach

301 Reid Hill

Los Angeles

+1 (555) 839 7978

301 Reid Hill

Los Angeles

Phone

p +1 (555) 839 7978

Experience Experience

Philadelphia, PA

Project Administrative Assistant

Philadelphia, PA

Aufderhar, Altenwerth and Torphy

Philadelphia, PA

Project Administrative Assistant

Answer phones for Project Manager and Project Engineer
Phone coverage for project manager and engineers
Providing customer service to the general public and internal staff
Support Superintendent with the entry of craft worker time cards
Maintain Environmental Health & Safety Gensuite Workplan
Make travel arrangements for project team
Coordinating the daily schedule of activities for the Project Manager

Chicago, IL

Project Administrative Assistant

Chicago, IL

Kerluke-Gorczany

Chicago, IL

Project Administrative Assistant

Provide day-to-day support to the Framework Management Team, Project Manager’s &and Highways staff on general queries and issues
Assists Project Manager(s) with closeout paper work
Providing direct administrative support for the Project Manager, and providing or coordinating administrative and clerical support for the Project team
Provide administrative support to Project Management and other project personnel
Perform such other duties and responsibilities as assigned by Project Management
Assistance with other Division office management functions
Provide assistance to the Project Control team on financial matters

present

Dallas, TX

Senior Project Administrative Assistant

Dallas, TX

Senger-Gulgowski

present

Dallas, TX

Senior Project Administrative Assistant

present

Works with HNTB applications to perform tasks to support the project
Composes and types letters and memory and using word processing equipment. Routes or answers routine correspondence not requiring manager's attention
Organizes and maintains files of manager's correspondence, records, etc., following up on pending matters
Perform general administrative duties, including typing, copying and filing
Performs general data input and corporate forms for general accounting and projects
Screening telephone calls, and letters, and/or visitors, answers routine questions and furnishes information when possible to save manager's time
May transcribe dictation, often covering subjects of technical and/or confidential nature

Education Education

Bachelor’s Degree in Business

University of California, Berkeley

Bachelor’s Degree in Business

Skills Skills

Detail oriented and highly organized with the ability to multi-task
Ability to follow-through on deliverables and pay attention to detail in the midst of multiple projects
Ability to follow-through on deliverables and pay attention to details in the midst of projects and deadlines
Good oral and written communication skills, and excellent organizational skills
Ability to multi-task and learn quickly
Knowledge of basic construction language and verbiage
Ability to handle conflicts in a professional, tactful manner
Ability to work quickly and efficiently
Ability to work well under pressure and deliver quality results on time
Strong organizational skills with the ability to multi-task

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Project Administrative Assistant Resume Examples & Samples

Facilitates the training of team members on contract process and
Two years contract administration experience preferred
Ability to work with tight deadlines independently and within a team environment
Ability to handle conflicts in a professional, tactful manner
Ability to operate a personal computer

Project Administrative Assistant Resume Examples & Samples

Maintain & update the project documents records, including the following: Staffing List, Attendance Sheet, Work and Holiday Schedule, Team Members Planned VL's, Email Distribution List, List of AP Resources (submitted monthly to HR), Foreign Consultant Tracker, Project Team Directory & BCP Call Tree
Provide project logistics support such as: meeting room and projector reservations, workstation needs, Physical and System access requests with the client, responsible in tracking the office supplies and drinking water, Maintains the record of the items purchased by FIS (supplies & equipment) - to be surrendered to FIS Head Office after the end of project
Provide project travel assistance to foreign consultants such as: booking for hotels and transportation, assist the Consultants in their needs while assigned in the location (including medical, personal or business.)
Documents and prepares the Roll-in/Roll Off of the resources
Responsible in tracking the incoming and outgoing documents
Project Accounting duties such as: Maintains the records of project expenses both non-billable and billable; Billable expenses include: Airfare, Accommodation, Per Diem, VISA/Working Permit, & Misc. Expenses; Non-billable expenses include: Parking, Water, Office Supplies, Transportation, Mobile Expenses, Project Expenses (Team Building, Town hall meetings, Team Snacks & Christmas Party Expenses); Prepares the Forecast for the Travel & Expenses; Prepares and submits the summary report of travel and expenses re-billable to the client; Checks and review the non-billable and billable expenses submitted by project team members; Handle and process the expenses of Project Director; Assist project team members in the filing of expense claims and submits it to the PMO or Project Director for approval
Organized and high attention to detail
Effective analytical, problem-solving, interpersonal and time management skills
Proficient in Microsoft Office (Outlook, Excel, Powerpoint)

Project Administrative Assistant Resume Examples & Samples

Bachelor's Degree from an accredited university or college (OR High School Diploma / GED with a minimum 4 years of experience in an administrative assistant role)
Minimum of one year of experience in a project assistant role
Prior experience in a large engineering project environment
Basic AutoCad and Primavera software knowledge
Six Sigma training or equivalent Quality Training
Excellent computer skills and proficient with Microsoft Office tools
Prior Office management experience
Self-Motivated and Self-directed individual
Ability to work in a matrix organization

Project Administrative Assistant Resume Examples & Samples

Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources
Compiles, reviews, and analyzes data
5-10 years of administrative experience required
Proficiency in verbal and written forms of communication and capable of writing reports and presenting information effectively to clients, management and team is required

Project Administrative Assistant Resume Examples & Samples

High school education or equivalent is required
Minimum 5 years general office support is required
Previous experience employment within an engineering, architectural, or construction company with similar job responsibilities is preferred

Project Administrative Assistant Resume Examples & Samples

Support Program Manager, Project Engineer, Client, and Project Team of approximately 30 + Jacobs staff (that are all in a task force area)
Answer phone for Project Manager and Project Engineer
Coordinating travel arrangements, backchecking arrangements and ensuring that flights are booked and tickets are issued for travelers, along with Safety Plan of Actions
Organize and submit travel expenses for Program Manager for travel and Project Engineer using a database
Manages own work assignments that are given; typing, reviewing, distribution and verifying accuracy of documents which is very important on this fast paced project
Coordinating of internal and external meetings
Ordering catering for lunch meetings
Coordinating guest accommodations and local transportation (if needed)
Handles additional duties as assigned by supervisor
7-10 years of related experience required
Executive level support highly desirable
Good organizational skills with the ability to prioritize required
Ability to interact with all levels of outside contacts, clients and staff
A team player who has the ability to work independently
Ability to handle multiple tasks and meet deadlines is required
Excellent IT skills required
Microsoft Excel, Word, PowerPoint and Outlook experience required
Ability to use the internet and email is required
Ability to copy, scan and fax documents as needed

Project Administrative Assistant Resume Examples & Samples

Provide day-to-day support to the Framework Management Team, Project Manager’s &and Highways staff on general queries and issues
Assist Project Teams with document production, minutes of meeting, non-technical project & Quality Assurance activities
Assistance with the archiving of completed projects
Managing road space bookings
Provide assistance to the Project Control team on financial matters
Assist Highways Team with travel bookings
Organising internal & external meetings (invites/meeting room/catering etc.)
Covering reception when required
Arranging training for Project Staff
Ad hoc activities as requested
5 GCSE’s at C & above (incl. Mathematics and English)
Strong Microsoft Office skills (Word/Excel/Outlook)
Willingness to participate in a programme of self/professional training to develop skills, extend knowledge and understanding of the role requirements
Work flexibly within the Business to provide comprehensive administrative support to all areas as required
A proactive individual and team player
Strong communication skills with the confidence to converse at all levels

Project Administrative Assistant Resume Examples & Samples

Two years experience working in a corporate support environment
Ability to effectively multi-task and respond to tight deadlines within a team environment
Ability to follow-through on deliverables and pay attention to detail in the midst of multiple projects

Project Administrative Assistant Resume Examples & Samples

Perform Vendor Responsibility reviews on contractors and consultants
Assistance with other Division office management functions
Providing customer service to the general public and internal staff
Requires strong written and oral communication, and research /analysis abilities
Work may include the review of contract related documentation to ensure compliance to policies and procedures
2+ years of prior administrative experience, construction experience required
Accounting experience required
Must possess a strong working knowledge of Microsoft Office, including Word, PowerPoint, Excel and Outlook

Project Administrative Assistant Resume Examples & Samples

Project Manager, Project Engineer, Client, and Project Team of approximately 30 + Jacobs staff (that are all in a task force area)
Answer phones for Project Manager and Project Engineer
Coordinating domestic and international travel arrangements, backchecking arrangements and ensuring that flights are booked and tickets are issued for travelers, along with Safety Plan of Actions for each traveler
Organize and submit travel expenses for Project Manager and Project Engineer using internal database
Manages own work assignments that are given: typing, reviewing, distribution and verifying accuracy of documents which is very important on this fast paced project
Ordering and setting up lunch meetings and ensuring that invoices are submitted with proper documents and issued to Accounting for payment
Handles additional duties as assigned by supervisor and / or project team
Attend Project Meeting as needed to take notes
Coordination and typing of Project Monthly Report and Project Notes
Maintaining inhouse filing database system (JPI)
Strong Microsoft Excel, Word, PowerPoint and Outlook experience required
No Relocation Compensation is included with this position
Reliable

Project Administrative Assistant Resume Examples & Samples

Maintains project filing system by ensuring that all information are kept up to date and in order. Distributes all documentation and correspondence via hardcopy or e-file
Accurately and neatly produces company correspondence by word processing of all internal memos and external letters to customers and records on ongoing customer correspondence Dbase where required
Faxes and couriers or mails letters to customers
Provides courteous interface by answering phones and greets customers and other visitors, including arranging their temporary facility needs
Collect & distribute monthly dashboard. Coordinate with Project Manager (or APM) the preparation and timely completion of bi-weekly and monthly reports to Management and customers
Maintains databases for tracking of documents, material and other project deliverables
Supports purchase requisitions, IRFs and RMAs for project materials (SAP)
Arrange meetings (schedule, notification and catering)
Makes travel arrangements for all staff travelling to project sites
Computer skills – Word, Power Point, Excel
Good oral and written communication skills, and excellent organizational skills
Incumbent must have abilities to handle peak loads and prioritize work load
”Self-starter”. Ability to work independently
2 to 3 years of administrative experience or equivalent

Project Administrative Assistant Resume Examples & Samples

Sets up and maintains files
Compiles, reviews, and inputs data
Reviews drafts and finished documents for completeness
Uses personal computer to compile and generate reports, timelines, tables, and correspondence
Decision making is required within a well-defined scope of responsibilities
Strong computer skills required
Excellent communication, organizational and teamwork skills required

Senior Project Administrative Assistant Resume Examples & Samples

Organizes and maintains files of manager's correspondence, records, etc., following up on pending matters
Screening telephone calls, and letters, and/or visitors, answers routine questions and furnishes information when possible to save manager's time
Communicates managers’ instructions or desires to various individuals and/or departments and initiatives follow-up action
Furnishes and obtains information from other employees or outside representatives
Schedules and maintains calendar of appointments, meetings and engagements
Composes and types letters and memory and using word processing equipment. Routes or answers routine correspondence not requiring manager's attention
Produces variety of correspondence; reports and presentations using the appropriate software for word processing, graphics and spreadsheets
Prepares special reports, gathering and summarizing data
Performs general data input and corporate forms for general accounting and projects
Works with HNTB applications to perform tasks to support the project
Must have at least 2 years’ experience in an administrative role required
4 years of administrative experience preferred
Technical or college degree preferred
Efficient in Microsoft Office 2016 (Outlook, Word, Excel, MS Project, Access) preferred
Excellent written and verbal communication skills preferred
Excellent organization skills preferred
Proofreading skills preferred
Document Control and Sharepoint skills preferred

Project Administrative Assistant Resume Examples & Samples

Assist in the preparation and coordination of project setup and work breakdown structure, project documentation, specifications, deliverables and reports, client and team correspondence
Maintain and update project electronic and hardcopy databases and schedules, including archiving
Support project managers in administration of contracts, including regular budgetary review, invoicing, and reporting, per specific contract language
Development, support, and tracking of sub-contracts
Scheduling and maintaining meeting logistics, preparing meeting materials, taking minutes, presenting meeting summaries
General administrative duties to support the unit’s Northwest operations
Demonstrated administrative, organizational and time management skills while maintaining confidentiality of sensitive data
Extensive knowledge of MS Office Suite, specifically Excel, Word and PowerPoint required
Experience with SharePoint a plus
Attention to detail; excellent proofing skills
Ability to function effectively both independently and collaboratively within a team environment and ability to interact with clients in a professional manner across all means of communication
Ability to prioritize tasks and complete tasks within tight time constraints
Self-motivated, with the ability to grasp new concepts quickly
Ability to support financial management and other contract activity as assigned
Basic understanding of project controls and accounting principles
3+ years of experience in a project assistant role, preferably in an engineering consulting environment
Knowledge of Oracle environment a plus
Washington State Driver License required

Project Administrative Assistant Resume Examples & Samples

Coordinate activities, resources, equipment and information to ensure the efficient and smooth day-to-day operation of the project office
Answer phone calls, provide information to callers or connect callers to appropriate people
Support managers and project personnel with daily clerical tasks
Organize and schedule appointments and update project office calendar
Create and maintain comprehensive project documentation, plans and reports
Write and distribute email, correspondence memos, letters, faxes and forms
Create spreadsheets, presentations etc, and provide statistical and budget reports
Assist in the preparation of regularly scheduled reports
Develop and maintain the project office correspondence filing system
Develop, implement and improve office policies and procedures
Order office supplies and research new deals and suppliers
Make travel arrangements and reservations for managers and project personnel
Submit and reconcile expense reports
Maintain project contact lists
Greet and provide general support to visitors
Candidates should have a relevant degree or equivalent, an additional qualification as an administrative assistant or secretary, plus proven work experience as a senior administrative assistant or executive administrative assistant
Good interpersonal skills and ability to communicate effectively with various management levels
Proficiency in MS Office (MS Word, Excel and PowerPoint, in particular)
Proven ability to work to demanding project schedules
Demonstrated experience in developing excellent relationships with clients and technical teams
Exhibit good data analysis and problem solving skills
Working knowledge on computerized support systems (SAP)
Ability to work well under pressure and deliver quality results on time

Project Administrative Assistant Resume Examples & Samples

Own the IES schedule (excel document that needs to be updated daily)
Upload all the sites survey’s
Communicate with BIM Manager which site survey need to be complete by when
When sites are complete make sure all test results are uploaded and complete
Sit on all conf calls and work with Cisco/Conquest to ensure that all deliverables are met
Communicate with all branches and make sure how many WAP’s were actually installed, if there was backbone (what type) and how many IBM WAP’s were removed
Must have some experience in customer interface, such as liaison between the customer and the Company
Must possess a minimum of three (3) years working experience
Must have a minimum of two (2) years experience in a related telecommunications or construction administrative position
Must be proficient with Microsoft Office (Word, Excel and MS Project)
Must be able to effectively operate office equipment and computing devices commonly used in the industry
Must be able to manage multiple tasks/projects simultaneously
Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit

Project Administrative Assistant Resume Examples & Samples

Post-secondary education or related business diplomas/certificates
Advanced computer skills with Microsoft Office (Word, PowerPoint, Excel, Calendar)
Working knowledge of SharePoint, SNC-Lavalin PM+ Administration and/or Document Control modules would be considered an asset
Detail oriented and highly organized with the ability to multi-task
Must be able to deal with sensitive issues in a confidential manner
Experience working in a consulting firm and/or knowledge of engineering terminology and document types would be considered an asset
Experience with ORACLE would be considered an asset
Experience with Workday would be considered an asset

Project Administrative Assistant Resume Examples & Samples

Assist and prepare project files
Provide administrative support to Project Management and other project personnel
Route and deliver incoming mail and prepare outgoing mail
2-3 years of administrative/project experience
Must be detail-oriented and possess the ability to multi-task

Project Administrative Assistant Resume Examples & Samples

Updates forms and templates
Assists Project Manager(s) with closeout paper work
Assists gathering changer order information from subcontractors
Assists with communication of all safety audits, incident/injury reports, and correction notices
Answers and directs incoming calls
Sorts and distributes incoming mail and faxes
Highlights data entry information on invoices
Creates and maintain spreadsheets
Ability to follow-through on deliverables and pay attention to details in the midst of projects and deadlines
Ability to work quickly and efficiently
Ability to be flexible and adapt easily
Knowledge of basic construction language and verbiage
Two to three years administrative experience
Commercial construction experience preferred

Senior Project Administrative Assistant Resume Examples & Samples

Perform general administrative duties, including typing, copying and filing
Edit or compose routine and advanced correspondence, presentations and/or
Demonstrate visible leadership within office by way of community involvement
Broad understanding of the construction industry
5+ years related office experience

Project Administrative Assistant Resume Examples & Samples

4 years of experience required (with 1+ years experience as a Project Coordinator in the wireless telecommunications industry strongly preferred)
Experience with telecom closeout packages strongly preferred
Specific wireless telecom project coordination experience preferred
Expert in all aspects of Microsoft Office preferred
Ability to maintain organized and accurate project records/files preferred

Project Administrative Assistant Resume Examples & Samples

Maintain effective relationships with clients, designers, consultants and internal Skanska clients
Performs general administrative skills such as formatting, inputting, editing copying and/or transmitting correspondence, faxes, mail
Set up and maintain necessary databases
Answering telephone & inquiries
Makes travel arrangements as requested
Maintain client/company confidence and protect operations by keeping information confidential
Complete projects as assigned
Construction experience preferred

Project Administrative Assistant Resume Examples & Samples

Typing, formatting, revising and safeguarding project documents
Maintaining on-line and hard-copy filing systems for project documents in JPI
Organize catering for meetings and performing pre / post-meeting functions
Providing quality �self-check� of documents produced
Assemble monthly reports
10+ years' of relevant experience required
Exceptional oral and written communication skills required

Project Administrative Assistant Resume Examples & Samples

Performs a variety of administrative/clerical tasks
Provide support to the project staff
Compiles and generates meeting agendas and miscellaneous correspondence
Minimum of seven (7) years general office support is required
Minimum of seven (7) years of professional work experience with Microsoft Office Suite or extensive experience is required

Project Administrative Assistant Resume Examples & Samples

Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members, construction industry experience desired
Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
Strong working knowledge of basic office equipment
Exceptional organizational abilities
An associate’s degree in business or related administrative experience preferred

Project Administrative Assistant Resume Examples & Samples

Providing direct administrative support for the Project Manager, and providing or coordinating administrative and clerical support for the Project team
Coordinating the daily schedule of activities for the Project Manager
Receiving and processing all incoming/outgoing correspondence addressed to the Project Manager as well as maintaining a follow-up system for issues requiring action
Word processing a variety of general, technical and confidential correspondence, which may involve compiling and/or verifying information, proof reading for accuracy, grammar, punctuation, etc. in accordance with department and corporate standards; also composing replies to correspondence as appropriate for the Project Manager's review and signature
Coordinating the preparation of various documents to ensure deadlines are met
Tracking critical project documents through approval stages
Setting up and maintaining comprehensive project files using the designated document control system
Retrieving and compiling correspondence and/or data pertaining to specific project issues for use by the Project Manager and Project team
Coordinating and arranging meetings with staff of the Board, external agencies, etc., ;and ensuring the required background information, including project and technical slide presentations, is provided to the Project Manager
Sound knowledge of business administration concepts and practices
Sound knowledge of modern office practices, procedures and equipment
Proficiency in the use of a personal computer and Microsoft Office software (Word, Excel, PowerPoint, SharePoint, etc.)
Sound judgement; well developed administrative, organizational, interpersonal, and oral/ written communication skills with an excellent knowledge of grammar, punctuation, spelling, etc
Proven ability to handle several responsibilities at once, under minimal supervision, and produce high volume, quality work
Completion of post-,secondary program in office administration, or the equivalent, combined with several years of progressively senior experience in an office administrative capacity
Experience acquired in a project management environment involving large construction projects is an asset
Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees

Project Administrative Assistant Resume Examples & Samples

Perform HR functions to potentially include on boarding, new hire paperwork, etc
5-7 years of experience as an Administrative Assistant, HR Assistant, or Executive Assistant
HS Diploma or GED required. Bachelor's degree preferred
Candidates with prior experience in a supporting role within a construction or architectural firm preferred

Project Administrative Assistant Resume Examples & Samples

Utilize Microsoft Word, Excel and PowerPoint (must have advanced skills)
Set up and maintain project files
Maintain JPI Database
Set up Roster and Distribution Matrix
Prepare transmittals
Create document cards
Log incoming documents and file in JPI
Prepare Subcontract Package Drawing and Spec. Lists
Typing of project notes, monthly reports, constructions and equipment specifications, and miscellaneous correspondence
Maintain Squad Check Log, stamp drawings with squad check box and follow up with leads for completion
Make travel arrangements for project team
Schedule meetings using WebEx
Interface with client
Support project team
Issue documents electronically using email or document posting software
Issue hard copies of correspondence via FedEx or US Mail
Phone coverage for project manager and engineers
Produce graphics, charts, as needed for presentations and meetings
Back-up switchboard
Make coffee for client meetings (get bagels, donuts), order lunch, clean conference rooms after client lunches
5+ years project administrative assistant experience is required
Must have advanced Microsoft Word, Excel and PowerPoint Skills

Project Administrative Assistant Resume Examples & Samples

Coordinate office communications, including routing phone calls, correspondence, mail, packages, deliveries, and calendars
Monitor insurance and bond requirements for subcontractors and vendors
Assist in preparation and/or record meeting minutes
Assist in project close-out
Minimum of 2 years of related administrative experience; construction experience desired

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