Admin Assistant Resume Samples

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Guide the recruiter to the conclusion that you are the best candidate for the admin assistant job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

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M Strosin

Myrtis

Strosin

76630 Sauer Shoals

Houston

+1 (555) 966 9429

76630 Sauer Shoals

Houston

Phone

p +1 (555) 966 9429

Experience Experience

San Francisco, CA

Admin Assistant

San Francisco, CA

Monahan, Dooley and Koepp

San Francisco, CA

Admin Assistant

You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided at all times
Submit paperwork for workstations and network access for all new hires and temporary employees
Perform other tasking, as directed by PEO IWS Representatives, AMOD management, AMOD team leads, and/or BAE Systems management
Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company
Assist ATO and ATM with the coordination, development, and management of AMOD Standard Operating Procedures (SOPs)
Assist senior managers in meeting schedules, travel plans, visitor assistance etc
Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system

Dallas, TX

Assoc Admin Assistant

Dallas, TX

Smith, Marvin and Conroy

Dallas, TX

Assoc Admin Assistant

Performing general administrative support work such as running reports, copying, filing, faxing etc
Performing general administrative support work such as running reports, copying, filing faxing etc
Perform general administrative support work such as running reports, copying, filing faxing etc
Perform general administrative support work such as running reports, copying, filing, faxing etc
Provide Full Service management with daily reporting Easitrak reporting, flagging potential issues
Manage, track, and control daily/weekly payroll processing in a centralized payroll function, working directly with other locations/departments in the market
Manage, track, and communicate various financial administration controls, including pricing discrepancies

present

Boston, MA

Exec / Admin Assistant

Boston, MA

Wilderman-Fay

present

Boston, MA

Exec / Admin Assistant

present

Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
Arrange and manage direct report meetings, including bi-weekly meetings and bi-annual offsite meetings including all logistics and agendas
Ad hoc project work as directed by VP and/or Senior Leaders
Manage own e-mails and correspondence in a timely manner
Tactful and discreet with a mature and professional attitude to work
Calendar management across multiple parties
Manage Basic Control Account (BCA) corporate card account processes and reporting responsibilities

Education Education

Bachelor’s Degree in Accuracy

University of South Florida

Bachelor’s Degree in Accuracy

Skills Skills

Ability to provide excellent customer service and high quality deliverables
Excellent organizational skills including the ability to effectively prioritize multiple projects with strong attention to detail
Highly organized, detailed oriented and ability to be pro-active
Ability to deal professionally with highly confidential information and matters
Knowledge of key administrative processes and procedures desirable but not essential
Ability to deal with the public and staff in a pleasant and professional manner
Ability to apply judgement and knowledge of complex policies and procedures to provide guidance to departmental representatives
Attention to detail and the ability to check for the accuracy of work
Pride in accomplishing tasks thoroughly, accurately and quickly, ability to apply skills to be helpful to co-workers
Highly proficient in MS Office Word, Outlook, Excel, Access, and Power Point

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Admin Assistant Resume Examples & Samples

Maintain busy calendars, including scheduling meetings, meeting and greeting visitors and clients, answering phones, coordinating conference rooms and meal arrangements
Handle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed
Responsible for the daily schedule of one or more individuals, anticipate necessary background material, directions and other items required for each activity on the schedule
Process and trace monthly expense reports and reimbursements
Assist larger team with administrative support as needed such as booking conference rooms, ordering supplies, and managing visitor workstations
Provide back up support to other administrative assistants in the department
Minimum 5 years of corporate administrative experience
Must have superior skills in MS Excel, Word, and PowerPoint; and excellent knowledge in Outlook
Exceptional computer skills - presentations, spreadsheets, etc
Strong time management skills; ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high pressure environment
Must be a Team Player with a high energy level
Excellent phone manner a must

Admin Assistant Resume Examples & Samples

To organize, keep track and manage meeting and activities schedules of managers and other key professionals
To plan and organize traveling arrangements for managers and other key professionals
To follow up and coordinate key activities
To liaise and communicate effectively with the other managers and staff of team
To prepare documents for team, including business expense reports, phone bills, leave applications, purchase requisitions and all relevant correspondences
To set up and maintain an effective filing system
Other supporting activities such as copying
Around 1-3 years of experience in admin assistant or in a multi-national company. Overseas educational or work experience in an English speaking environment will be a distinct advantage
Good planning & organizing skill

Admin Assistant Resume Examples & Samples

Responsible for the daily schedule of multiple senior managers, anticipate necessary background material, and other items required for each activity on the schedule. Maintain busy calendars, schedule meetings, ensure conflicts are resolved and managers arrive to meetings on time
Handle a broad range of duties from day to day operational activities to correspondence to scheduling/arranging individual and group meetings
Handle a large volume of global travel planning including airline reservations, train reservations, hotel accommodations, car service arrangements and driving directions as needed
Manage inventory of supplies
Assist in preparation of presentation material
Work in conjunction with other administrative staff to support the department
Maintain and track employee vacation and scheduled time off
Perform ad hoc projects as needed
Excellent phone manner and management a must
Minimum 5 years of corporate administrative experience in roles that interfaced with internal and external clients, vendors and executive management
Must be proficient in MS Word, Excel, Outlook and PowerPoint

Cib-branch Admin Assistant Resume Examples & Samples

Providing extensive secretarial support to the branch including
Calendar management and associated tasks, i.e. Booking conference rooms, audio visual equipment, copies, preparing docs & scheduling meetings, etc
Assisting in organizing events
Business travel arrangement in line with corporate travel policies, including prior approval, booking airline tickets, car services, hotels, itineraries; preparing documents for business travel, e.g. visas, new/amended passports
Processing of T&E and other expense claims
Creating and maintaining team-related schedules and contact lists: vacation schedules, emergency contact lists, mail lists, telephone lists, Travel Request database, Leave database, etc
Providing general support including Logistics arrangement, booking meeting rooms, stationery re-ordering, filing, etc
Participating relevant business and product trainings to enhance banking knowledge
Assisting branch manager in local market analysis and business development when required
Optimistic “Can do” attitude with strong attention to details
Proactive working style, able to “hit the ground running”
Excellent and efficient skills using MS Excel and PowerPoint tools
Proficiency in both written and spoken English and Mandarin
1 or 2 years experience as an administrator/ business support within a fast paced banking environment is highly preferred but not mandatory
Bachelor degree or above with major in Finance/Accounting/Business Management etc from a tiered-1 university

Admin Assistant Resume Examples & Samples

To set up and maintain an effective filing system for the office
To keep track and manage meeting and activities schedules for the managers
To plan and organize traveling arrangements for the manager
To follow up and coordinate key activities related to the LOB and other partners
To liaise and communicate effectively with the restaurant managers and other partners in the resort
Oversee and support all the Food & Operations team administrative support
To monitor and check all reports within the division, including business expense reports, operations report, cast members leave applications, purchase requisitions and all relevant correspondences
Drive meeting efficiency through the use of detailed minutes and follow up with documented minutes
2-3 years of experience in admin assistant or EA in a multi-national company
Strong ability to work on power point presentations
Skilled in Outlook, Power Point, Word, and Excel with strong sense of computer awareness
Working in Hospitality or Food & Beverage field preferable

Admin Assistant Resume Examples & Samples

Manage, maintain EVP’s anddepartmental calendars- coordinate cross functional meetings and reservemeeting rooms
Update sample projection,sample tracking and adoption rates by division
Send meeting recaps andteam updates
Download photos fromdesigners to shared drive
Create meeting agendas andquarterly power point updates for division
Ensure conference rooms areset up prior to large meetings
Coordinate and updatedivisional promotion, equity and bonus sheets
Shop stores, purchase andreturn samples for design heads as needed
Book travel for EVP, designand technical heads as needed
Submit expense reports forEVP, design and technical heads
Schedule and book fitmodels for design team fittings and sales meetings
Submit paperwork for workstations and network access for all new hires and temporary employees
Ensure all new hire workstations are cleaned and properly set up prior to their start date
Manage and maintain EVP’sfiles and documents in an organized and systematic manner
Work with design andtechnical team at improving floor organization and cleanliness
Maintain design library andpantone books
Organize samples for designteam and EVP as needed
Coordinate 9thand 12th floor clean up dates and charity donations and clean updates
Answer phone calls/ takemessages for the EVP as needed
Must respond to phoneinquiries from vendors, internal personnel, etc
Resolve maintenance orother administrative-related issues in a timely manner
Complete ad hoc projectsfor EVP as needed
2-5 years’ experience in similarposition
Exceptional communicationskills- written and verbal
Extremely organized and maintainsstrong attention to details
Has the ability toprioritize workload according to needs of EVP and department
Experience in fashion aplus
Understanding of retailmath a plus
Extremely proficiency inExcel, Powerpoint, Word, Outlook
Proficiency in Illustratorand Photoshop a plus

Admin Assistant Resume Examples & Samples

2-3 years prior successful experience as an Administrative Assistant, in a busy professional environment
Strong organization skills, highly reliable and able to manage competing priorities and multiple demands/requests simultaneously
High attention to details with a focus on quality and professionally designed client deliverables
Desire to learn and advance administrative and technology skills
Knowledge of office procedures, practices and equipment and ability to suggest and implement proficient processes that increase efficiency and quality in office processes
Strong communication skills, both verbally and in writing

Admin Assistant Resume Examples & Samples

Past exposure to customer service and document processing is preferred
Experience within the financial services or banking industries
Self-motivated with close attention to detail
Excellent verbal, written and organizational skills
Proficiency in Microsoft Office products, specifically Excel and Word
Ability to handle multiple projects and tasks at any given time

Admin Assistant Resume Examples & Samples

Handles all administrative responsibilities for the offices of VP and Directors including but not limited to phones, contacts, calendar, meetings, travel, expense reports, supplies and general support services
Prepares, files and tracks executive expense reports
Screen all communications into the office. Re-direct or solve as appropriate. Provide clear and detailed information to assist the Executive’s ability to respond to specific inquires
Establish and maintain a comprehensive follow-up system
Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database or presentation software
Create and manage a system of filing office records and documents, both digitally and in hard copy. File and retrieve corporate documents, records, and reports
Read and process incoming memos, mails and reports to determine their significance and plan their distribution
Completes SAP transactions as directed, including preparing reports
Sort and distribute incoming correspondence. Where appropriate, responsible for the preparation of responses to correspondence containing routine inquiries
Assist in the preparation of special projects and presentations, materials, etc
Manage special projects as defined by the Vice-President and Directors
Provides back-up support for other assistants to include phone and other administrative duties
Proficiency with Microsoft Word, Excel, PowerPoint and Outlook; and SAP
Competency in general secretarial skills including phone, calendar maintenance, filing, etc
Ability to prioritize tasks and ensure all deadlines are met
Willingness to be detail-oriented and exhibit the superior organization skills necessary to assist in coordinating all forms of communication (internal and external) for timely delivery of replies and processing information requests
Excellent written and verbal interpersonal and communications skills crucial to effective interaction with all levels of the organization including senior-level executives and their assistants
Ability to handle confidential information and to exercise good judgment and discretion when managing sensitive issues
Flexibility to work overtime as needed to attend to urgent priorities
Previous Disney or Entertainment experience
Interest or experience in community relations, communications, government relations and other public affairs disciplines
Spanish fluency

Admin Assistant Resume Examples & Samples

PowerPoint
Must possess exceptional organizational and follow through skills and be able to multi-task and prioritize with attention to detail
Must demonstrate professionalism, diplomacy and discretion when dealing with co-workers, executives etc
Must possess excellent written & oral communication skills
Independently problem solve
Be a self-starter with a team player attitude
Ability to work in fast paced environments with shifting priorities
Demonstrate common sense, discretion and attention to detail
Minimum of 3 years administrative experience
Entertainment experience preferred

Admin Assistant, Private Wealth Management Resume Examples & Samples

High Net Worth Clients
Atlantic Trust Specialists (Wealth, Investment, Trust)
As an employee of CIBC, the incumbent must comply with all applicable CIBC and Line of Business policies, standards, guidelines and controls
Bachelor’s degree or 2-3 years’ experience in trust and/or investments
Mastery of TrustDesk and ORS systems
Working knowledge of CSC system
Proficient with Microsoft Word, Outlook, Excel and Power Point
Strong client service orientation
Strong interpersonal and verbal communication skills with the ability to use these skills to communicate with high net worth clients and colleagues
Strong organizational skills sufficient to complete work according to established schedule and timeframes, while accommodating given priorities

Admin Assistant Resume Examples & Samples

Provide secretarial support to 2 Managing Directors
Schedule appointments, arranges and co-ordinates meetings, handles all travel arrangements
Assist with data collation, reports and preparing PowerPoint presentations, if required
Assisting the teams with all administrative work, divisional events and trainings
Taking minutes of meeting and follow up on action points, if required
Prepare travel itinerary together with printed travel documents (ensure have valid travel visa) for countries before travel. Assist to arrange airport transfer, if required
Full co-ordination of division events, customer training sessions as well as internal training sessions
Update and edit their calendars in daily and monthly basis
Assist with audio and video conferences set up with multiple parties (On-and off-site, including meals, room reservations, audio-visual needs etc., where applicable)
Guide team & managers on company policies & processes, where applicable
Submit monthly i-expenses via online tool
Prepare PO when necessary via online tool
Maintain mailer list and update Org chart
Help to approve PTO, travel exceptions and others documents that require signature, when necessary
Raise requisition via on line tool, work with managers to define job specs, interviews scheduling, etc
Previous Sr. level staff support experience with 3 to 5+ years’ experience supporting Senior Management/Executive level working in administrative environment
Exceptional organizational skills for own work and ensure director stay on track, on schedule and organized
Proficient with MS Office Word, Excel, PowerPoint and Outlook
Proficient with web conference tools, WebEx, Telepresence or other web tools - Strong proactive, can-do attitude and ability to maintain professional, calm, and customer-service oriented interpersonal style at all times
Must be able to work in a fast pace/high visibility environment, ability to adapt to changes
Need to have strong personality/minded and to think outside of the box
Excellent interpersonal and networking skills

Admin Assistant Mindspark Team Resume Examples & Samples

Experience in vendor management and budget tracking
Knowledge of (and aptitude for) social media
Experience and comfort with juggling changing priorities in a demanding and fast-paced corporate environment. Ability to be very flexible in reprioritizing near-term accountabilities
Exudes positive attitude, shows enthusiasm for the work and desire to learn
Ability to interact comfortably and skillfully with all levels of individuals, from C level executives to customers to well-known speakers
Demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision

Admin Assistant, Controllership Resume Examples & Samples

Provide administrative support to the Vice President utilizing outstanding communication skills (verbal and written), excellent organization and follow-up skills, and the ability to multi-task in a fast paced, multi-time zone environment
Manage urgent or straightforward requests, do significant pre-work required to prepare executive for meetings or to advance items needed for approval
Screen, organize, and determine significance of information, calls and correspondence to provide solutions and prioritize actions and facilitate work to ensure that deadlines are met
Ability and willingness to identify opportunities and resolve problems independently and with a sense of urgency
Use advanced administrative skills to proactively manage Leader’s calendar through multiple and changing demands. Coordinate schedules with other executive offices, avoid over scheduling calendar, effectively make Executive accessible to her leaders with short notice, and master resolving calendar conflicts
Be capable of preparing PowerPoint presentations, build, format and print excel files with multiple tabs, proficient in developing documents in Microsoft word. Develop communications and research special projects, present recommendations
Create and further strengthen a vibrant, team focused culture
Lead efforts to ensure professional office appearance throughout the department
Develop acute savviness for Company policies
Anticipate information needs prior to Executive’s scheduled meetings and phone calls and prepare and organize materials as appropriate
Coordinate appointments, meeting logistics, conference rooms, VTC technology, and materials preparation as needed to support meetings and projects
Plan and manage travel schedule and logistical details, including coordinating with internal and external resources to make arrangements and plan itineraries
Manage expense reports and processing for Executive, including gathering receipts, organizing information, submitting, and tracking to ensure prompt payments
Minimum of five years of experience serving in an executive role
Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
Demonstrated ability to independently manage multiple tasks and prioritize work in a fast paced environment with minimal oversight
Demonstrated excellent written, verbal and interpersonal skills with excellent proficiency in Outlook, Microsoft Word, Excel, PowerPoint, Visio, SAP, and internet with ability to prepare original communications/memos
Ability and eagerness to learn the substance of the work in order to be an effective facilitator within the business unit
Ability to maintain professionalism, calmly and smoothly manage multiple and ever-changing demands, details, and deadlines
Knowledge of administrative and clerical procedures, managing files and records, designing forms, and other office procedures and terminology
Strong partnering and relationship building skills
Previous experience supporting a Finance organization
Knowledge of additional software and mobile devices

Admin Assistant Resume Examples & Samples

To liaise and communicate effectively with the key stakeholders in the organization to ensure the assigned task to be completed successfully
Oversee and support all the HR Business Partner team administrative support
To monitor and check all reports within the division and manage the PO process
Multi-tasked
Good planning & organizing skills
Ability to liaise and communicate effectively with other teams and cast members

Admin Assistant Resume Examples & Samples

The AA provides clerical and administrative support to the EIS Department using Microsoft Word, Excel and PowerPoint
Pcard holder for departmental purchases of office supplies and other essential purchases. Complete monthly reconciliation of Pcard statement
Process monthly expense reports for Directors and VPs, preparing supporting documentation and budget coding
Arrange travel for Directors and VPs
Arrange department on-site and offsite meals and events
Maintain efficient and well-organized departmental files in both paper and electronic media
Manage departmental correspondence including incoming mail, package delivery and fax communications
Liaison between EIS Department and internal and external callers and visitors
Maintain department’s distribution lists, rganizational charts, and new hire information packets
Strong computer skills are critical: Microsoft Office (Word, Excel, Outlook, and PowerPoint)
Strong interpersonal, organizational, communication (written and verbal) and follow-up skills
Ability to work independently and to handle multiple tasks
Ability to balance multiple priorities on a daily, weekly basis
Good grammatical and editing skills
Minimum 3 years administrative assistant experience, including providing office operations support

Admin Assistant Resume Examples & Samples

Administrative functions: Performs wide variety of administrative functions such as answering and screening calls and relaying appropriate information to the PM’s (portfolio manager). Schedule and maintain manager’s calendar and travel plans. Keep an in-depth calendar of research related activities
Organize materials for research meetings and peer reviews
Compile and submit expense reports
Maintain database of all broker and company management meetings for the PM’s/Analysts. Coordinate broker meetings, set-up the conference rooms for company management/broker meetings
Responsibility for the dissemination of investment periodicals to the Internal Research Team
Keep up with computer knowledge/proficiency to help with PM’s computer problems when necessary
Scheduling RFP requests in a time-sensitive manner, generating attribution reports from Factset, sourcing pitch books and supplementary materials ahead of client meetings or conference calls
Maintaining data spreadsheets for research: Updating pre-established data spreadsheets on a monthly basis and generating various reports using Factset and other sources for research reports. Ensure that all analyst reports are uploaded and saved into the Repository
1-2 years’ experience in the financial service industry/administrative position
Proficient in Microsoft Office tools, especially Excel and Outlook
Methodical, organized, reliable and punctual in approach
High accuracy and attention to detail
Able to multi-task, enjoys variety of tasks and Ability to meet intra-day deadlines by managing time efficiently in a dynamic working environment
Projects a professional, calm and capable image on the telephone and in person, with ability to handle diverse overseas contacts
Ability to work independently as well as in a team-based environment

Admin Assistant Resume Examples & Samples

Procure stationary and manage the inventory
Coordinate with IT team to procure the hardware
Manage Vendor Documentation
Process Vendor invoices in P2P & follow up for payments
Set up of new hires (access cards, desk allotment, PC set up, phone set up, stationary etc.)
Roll out the monthly New Hire announcement
Manage the premises set up
Manage moves and floor re-stacking
Coordinate with the CSIS department for Fire & Safety of the Premises
Maintain Asset Inventory by coordinating with the IT staff. Reconcile the inventory on a regular basis
Manage center administrative activities (building access, entry pass etc.)
Prepare the monthly occupancy report and submit it to the CRS department
Manage the Facilities Staff, Office Boy & the Receptionist
Manage the conference / training room bookings
Develop Visitor Itineraries
Manage Hotel and Car bookings
Arrange working lunch or hi-teas
4) Rewards & Recognitions
Procure Certificates, Covers & Seals
Collate the nominations and arrange a review meeting
Obtain approvals from the Seniors & the HR for the nominations
Summarize write-ups for the announcements
Organize the R&R ceremony
Print Certificates, Stick Seals and obtain the COE head’s signature on the certificates
Organize a Project plan for the event
Obtain approvals for the budget of the event
Coordinate with the vendor for the logistics like venue set-up, projector set-up, etc
Send invites to the employees
Coordinate for Compliance / BISO requirements
Interface with CSIL, CRS, General Services and CSIS on all COE requirement
Assist the Center Head
Manage Center Head’s calendar. Organize his meetings and send meeting invites on his behalf
Coordinate flight and hotel bookings for his business travels
Raise his travel expenses in CTE for reimbursement

CIB Admin Assistant Resume Examples & Samples

As Administrative Assistant to the GM and DGM of the Americas Division
Proficiency with MS Word, Excel, and PowerPoint. Able to learn proprietary systems quickly
Bilingual Japanese - English fluency required
Effective interpersonal skills to communicate and work well with others

Admin Assistant Resume Examples & Samples

Manage executive’s calendars
Schedule quarterly Employee Benefits Committee meetings
Heavy PowerPoint and Excel creating presentations for the EBC meetings
Participate in project work related to benefits communications including annual enrollment, quarterly wellness newsletters and annual wellness activities
Heavy calendar maintenance and track vacation for the team
Develop and demonstrate a solid working knowledge of the company structure, key personnel and policies and procedures
Schedule conference calls, arrange and coordinate meetings (including space and AV equipment)
Complete monthly expense reports for the Executive Director
Process benefit invoices/checks received
Record the invoice in Excel
Obtain appropriate signatures
Send to Accounts Payable (AP)or Treasury
Work with vendor and AP when invoices have not been paid
Coordinate and support all wellness related activities –including set up and clean up
Book domestic and international travel arrangements
Mail – open, date stamp and distribute department mail
Order all departmental supplies
Manage archive for the department files
Lunchtime seminars
Workspeed for meetings
Handle office services requests
Source4 – Order stationery and envelopes
Ability to use discretion when handling sensitive and confidential matters
Must be able to handle numerous tasks in an efficient and timely manner

KIS Admin Assistant Resume Examples & Samples

Prepare detailed client meeting presentation materials including creating graphs and charts, compiling data such as performance information with the emphasis on accuracy and timeliness
Obtains and compiles information from a variety of internal/external sources and systems
Interacts in a highly professional manner with all internal and external clients and gathers information and has strong follow up to ensure timely completion of pending items and projects are complete
Arrange and confirm meetings, travel arrangements, client meetings as needed
Principal review and sign off on all incoming and outgoing correspondence including fax email, etc
Principal review, approval and sign off on advertising request forms, all speaking engagements and seminars and on LOAs
Principal review and approval of trade adjustments and error corrections. Must contact registered representative
Ensure that all compliance matters and complaints are handled in a timely manner
Notify Financial Advisors, Associate Financial Advisors, and Licensed Investment Associates of any updates to the compliance manual
Assist the OSJ Manager and office in preparing for any FINRA and SEC audits in conjunction with the Compliance department
Assist new staff with onboarding process

Maintenance Admin Assistant Resume Examples & Samples

MAINTAIN OFFICE FUNCTIONALITY Maintains the overall function of the office, which includes managing schedules, maintenance of all office inventory & systems requests which includes office supplies, print orders, hardware and software coordinator. Also manages department facilities and resources and participates in workshops and training as necessary to enhance the functionality of the department
COMMUNICATION Composes and distributes communication to supervisor(s) and throughout department in order to achieve clarity and understanding. Attends key meetings and communicates pertinent information with department as well as notating meeting content. Partners with other areas/departments in the company to coordinate projects and efforts. Also receives incoming calls and appropriately deals with call or issues. Records and distributes messages as needed. Maintains confidentiality with sensitive information
ORGANIZATION Develops and maintains department filing system to ensure availability of information when needed. Also coordinates department events and planning
REPORTING Develops and prepares weekly or monthly assigned reports and spreadsheet analysis. May include assisting with preparing or coordinating departmental forecasts and budgets and performing actual to budget variance analysis

Admin Assistant Resume Examples & Samples

Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings
Meet and greet clients and visitors
Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required
Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
Arrange travel schedule and reservations for executive management as needed
Prepare T&E claims in line with company policy
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing, and coordinating support by other units or vendors
Sign for mails and packages
Coordinate and maintain records for staff office space and phones as necessary
Communicate and handle incoming and outgoing electronic communications
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary

ATF Admin Assistant Resume Examples & Samples

Responsible for ensuring resolution is attempted with customers in the event there is an outstanding error on any related ATF forms by following detailed ATF F 4473 Error Correction Process
Responsible for maintaining backup log of multiple handgun sales, maintain completion and filing of all department paperwork and responsible for maintaining BATFE log books as required for repairs and consignment firearms
Must be able to read documents, printouts, reports, computer screens and other written communication

Admin Assistant Resume Examples & Samples

Schedules travel, phone calls/conferences, meetings and appointments as directed
Assists with meeting activities by preparing agendas, meeting materials and handouts
Keeps inventory of supplies and materials as needed, and makes purchases accordingly
Establishes working relationships with vendors and suppliers
Understand and work in unity with various areas within the department
Understand daily duties of each area of the department
Accommodate these areas on an ongoing basis when needed
Maintains files, correspondence and calendars of activities
Preserves a thorough knowledge of applicable company policies and procedures
Miscellaneous special projects and duties as assigned
2 years’ experience in office administration and/or business travel coordination
Ability to work effectively and confidently with team members and management in a fast paced environment
Must be flexible and willing to undertake a wide variety of tasks
Strong Facilitation and Organizational skills, must be able to prioritize and multi-task
Excellent computer skills, including experience and proficiency with Microsoft Office, database management, and the web / Internet
Degreed professional preferred

Admin Assistant Resume Examples & Samples

Assisting in-house commercial attorneys in litigation and collections matters by coordinating debt collection efforts with the Finance Department and branch offices
Updating matters in a litigation management database and reporting status to stakeholders
Finding opportunities to improve data collection and reporting processes and collaborating with multiple functions to implement improvements
Admin support for department
Interfacing with all levels of the organization at Otis, BIS and UTC and with external customers in a professional and effective manner

Admin Assistant Resume Examples & Samples

Supporting marketing initiatives
Maintaining the Salesforce database
Filing invoices and other accounts documentation
General filing and photocopying
Binding and printing
Organising the office's stationery supplies
Answering calls and dealing professionally with enquiries
Attention to details, accuracy and the ability to meet deadlines
Strong IT skills including advanced MS Word, intermediate MS PowerPoint, Excel and Outlook
Fluency (both written and verbal) in German and English
Previous administrative experience preferably within an investment banking department or a similar fast-paced, deadline driven environment

Admin Assistant Resume Examples & Samples

Proactive diary management for 3 MDs
Provide administrative support to other junior team members as required with timely delivery
Understand Team Leads’ priorities, provide and collate relevant agendas, minutes, papers and ensure they are in possession of correct paperwork for all meetings and conferences etc
Develop and maintain excellent relationships with senior clients, business leads, and their support teams in order to ensure positive working interactions at all times and the achievement of goals
Exercise initiative and judgment to be able to progress matters with minimum guidance to a successful conclusion
Co-ordinate extensive travel arrangements, arrange visas and itineraries and process monthly expenses
Organize conferences / offsites
Act as point of contact for a wide range of visitors, conveying a professional image at all times
Extensive phone coverage for the team, answering calls taking necessary action either personally or diverting to other areas
Providing cover to other assistants during times of absence
Co-ordinate planning for internal and external meetings
Work closely with IFI admin team; attend admin team meetings and chair / take minutes on a rotating basis
Demonstrable PA and team support experience gained in a multinational organization (5 years+)
High integrity, possessing personal resilience
Will act with discretion, diplomacy and demonstrate high levels of confidentiality at all times
Demonstrable multi-diary management experience
Proven organisational, communication and influencing skills
Strong PC skills (MS Office suite)
Able to work effectively under pressure and deliver to a high standard
Ability to work on own initiative, be pro-active, noticing opportunities to improve working practices

Admin Assistant Resume Examples & Samples

Coordinate internal and external meetings
Prepare bi-monthly expense reports
Coordinate regular domestic and international worldwide travel
Organize space planning, offsite events, team dinners & various other social events
Track & pro-actively post in internal groups, manage agendas for multiple team meetings
Be able to make decisions independently and prioritize meetings on behalf of the Director accordingly

Rohq-gwfm-admin Assistant Resume Examples & Samples

Detail-oriented with ability to work independently and prioritize workload
Logical, analytical and rational
Good problem-solving skills
Client-focused for exemplary customer service
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
Prior experience preferred
Can work either day or night shift schedule (as needed)
Flexible/Open to working overtime (as needed)
Excellent English written & verbal communication skills
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint) Excellent MS PowerPoint skills (ie. Chart creation, etc)
Ability to handle high volume of work & adapt to change
Ability to plan and manage own time
Ability to gain a strong command of new systems (T&E, P2P, VR's, etc.)

Admin Assistant, Trademarks Resume Examples & Samples

Coordinate departmental workflow and provide support in a high volume business affairs department
Administrative duties may include phones, scheduling, filing, billing, and data entry
Serve as liaison with other teams internally at DreamWorks to ensure Trademark processes are flowing smoothly
Serve as coordinator for cataloging product samples for use in trademark filings
Coordinate all departmental billing and purchase orders, partnering with Accounting as needed

Admin Assistant Resume Examples & Samples

Business travel support, i.e. air tickets / hotel reservation etc
Company car arrangement
Office stationery management
Monthly office payable invoices management
Other administration support, i.e. business card, visa / invitation letter, bulletin board update, office 5s, etc
Tracking files update
Other task assigned
Bachelor’s degree in business or related discipline is preferred
Preferred one year work experience, fresh graduated is acceptable
Familiar with MS Office (Excel, PowerPoint, Word, etc.)
Good time management and multi-task ability
Dependable, honest, diligent, good team player
Fluent English skills (oral & written)

Admin Assistant Resume Examples & Samples

Executive Schedule Management
Assist senior managers in meeting schedules, travel plans, visitor assistance etc
Co-ordinate with business management and administrative support staff, to facilitate any joint events
Logistics and General Services
Single Point of Contact (SPoC) for coordinating various logistics and general services related activities, such as employee transportation, dining services, mail-room, medical room etc. with relevant teams
Assist in organizing and hosting various staff gatherings and associated logistics from time to time
Fixed Asset Management
Manage fixed asset inventory adequacy levels for CTR Hyderabad staff at all times
Coordinate with procurement for annual maintenance contracts with suppliers and disposal of obsolete assets
Recruitment Support
Extend assistance required to the hiring managers for opening new job requisitions
Support the hiring managers in recruitment drives, internal referral kiosks, diversity campaigns etc
Graduate with minimum 3-4 years of work experience in managing administrative support
Proficient verbal and written communications skills, with ability to prioritize tasks for completion within required timelines
Self driven individual with ability to work with minimum guidance

Admin Assistant Resume Examples & Samples

Deep knowledge of soft services
Handling end to end process of Canteen
Canteen Menu Planning
Dealing with courier companies (DHL/UPS / FedEx) for reception and shipments of parcels
AMC Contracts
Knowledge of Vendors PF and ESIC Challans
Handling Housekeeping and Security Services
Guest House Management
Handling events and birthday parties
Basic knowledge of horticulture
Regularly looking for the best external service providers in terms of quality, cost and reliability
Monitoring the performance of the building (basic knowledge of maintenance work is a plus)
Handling Banking related works
Maintaining MIS Reports
Inventory Management
Knowledge of Vending Machines
Handling end to end process of Mediclaim Insurance for employees

Admin Assistant Resume Examples & Samples

Providing a high level of administrative and operational support to Engineering Manager/House Captain
Schedule all internal and external meetings across different time zones, while making decisions on priorities and importance of the meeting requests
Managing all aspects of international travel and agendas for team meetings
Create and submit accurate expense reports on a timely basis
Manage the House D&T logistics including room set up, equipment, meals, etc
Coordinate Faceversaries/Birthdays celebrations
Desk Moves. Work with Facilities to ensure smooth transition for team relocating
Managing and welcoming visitors from global offices and providing an ad hoc support if required
Ensure email groups, aliases, and administrative systems are maintained and current
Arranging and managing creative offsites, being at the forefront of exciting new happening in Lon
Assist the House’ managers with scheduling of complex team meetings/events
PO management. Raise POs in line with procurement policy and review invoices for accuracy prior approving
Coordinate set up of new vendors
Collaborates with the Eng Admins team to help plan or work on various LON Site events (Happy Hours, Summer Party, Hackathon, EMEA Tech Summit, Christmas Party, Game Day, etc)

Admin Assistant Resume Examples & Samples

Phone work
Filing and scanning
Meeting and greeting
Working with the wider administration team
Processing documents
Data entry in to Excel

Admin Assistant Resume Examples & Samples

Provide calendar coverage when needed on the broader team
Coordinate domestic and international travel arrangements
Help organize team events onsite and offsite

Admin Assistant Fundamental Equities Resume Examples & Samples

Communicating & building relationships with key brokers
Comprehensive email coverage
Faxing, filing, photocopying
Liaising with facilities, post room, print room
Use of CBC Meetings calendar & Spectra (training will be provided)
Experience in arranging meetings, coordinating diaries
Excellent verbal, written, analytical and interpersonal skills

Admin Assistant Resume Examples & Samples

Dealing with revenue and customs
Responding to email queries
Arranging and updating shipping records
Liaising with couriers and suppliers
Processing orders for despatch
Taking stock counts
Signing off invoices
General admin duties

Admin Assistant Resume Examples & Samples

Minimum 2 years relevant experience working in a senior administrative or secretarial role supporting a senior manager or function
Experience of having worked in a Corporate environment
Excellent planning and organisational skills with experience of working under pressure
Excellent interpersonal, written and verbal communication skills, including experience of dealing with executive and senior management levels
Excellent keyboard, shorthand and audio skills
Proven ability of using their initiative in challenging situations
Ability to interact with all levels of management and customers
Excellent communication skills, including written, verbal
Ability to prioritise workload effectively
Advanced computer and IT skills, including all Microsoft packages
Thorough understanding of bank and departmental procedures, functions and activities desirable

Admin Assistant Resume Examples & Samples

To maintain litigation tracker with the complete record of all litigations
. To co-ordinate with the Advocates, concerned departments for updationof stages of litigation
Timely allotment of cases to the Advocates and periodic review of Advocates timely updation of MIS
To maintain separate tracker of all Banking Ombudsman cases with stage wise
To update the support central an online process of litigation
To send mails to Advocates for appearances on dates of hearing and post hearing updation from them
To publish the weekly MIS for team
To prepare presentations and data repository for various meetings including ALCO/Board notes
To record the minutes of Legal settlement meetings and keep the record of the same
To file all the correspondences relating to various authorities/Corporate Centre/etc
To coordinate other team members of Litigation team for sharing of knowledge, etc
Any other legal work assigned by the Litigation Head

Admin Assistant Resume Examples & Samples

MOUNTAIN DEPARTMENTS: Maintain department files, equipment tracking, fuel usage, 6 departments. Coordinate Trash and recycling program with sourcing contact. Maintain supplies for Mountain Ops Building. Manage Mountain Parking permit program
FINANCE: Tracking, analysis and overview of departmental budgets, maintenance and capital improvement projects
PROCUREMENT: SuperUser level Coupa access, OnBase invoice maintenance and payment, Purchasing Card and travel card usage, accounting and tracking
TIME AND LABOR: Payroll entry, exception correction, PTO/SICK usage tracking and entry, manual requests and adjustments, AD HOC access to all current Northstar employees for reclassification and capital coding. Manage tool, boot, helmet, glasses reimbursement program
PERMITTING: Maintain mandated permitting for Ski Lifts, Off-road Diesel Engines, diesel generators. . Assist in capital project permitting of new installation
COMPLIANCE: State of California Tramway section, ARB DOORS, Placer County APCD
RISK: Risk Console, assist with departmental input of incidents
ENVIROMENTAL: Fuel usage documentation and levels of mountain tanks
ADMINISTRATIVE: Attend MLT meetings as needed. Take notes for Lift Maintenance Best Practice and Lift Maintenance Directors conference calls

Admin Assistant Resume Examples & Samples

Assist in accomplishment of Company and departmental objectives
Review, update and manage schedule for assigned executive - confirm attendees and manage the agenda and logistics of all recurring meetings and departmental events
Preparation and delivery of all briefing information for all meetings
Communicate daily with internal and external customers while exhibiting the highest degree of professionalism, courtesy and diplomacy
Prioritize and assign all incoming written and oral communications, when necessary, to appropriate person(s) for response
Organize and manage all travel arrangements

Admin Assistant Resume Examples & Samples

Protecting cash flow return to the owner through effective management of debtor collection and billings
Monitoring and processing accounts payable
Maintaining a harmonious relationship with external suppliers by ensuring prompt and accurate payment of all accounts
Ensuring timely and accurate preparation of reports as and when required
Monitoring and ensuring policies and procedures are complied with
Proactive involvement and improvement through innovation and change
Ensuring the integrity of data in the system, in reports and in information supplied to AMP entities, Co-owners and other parties as appropriate
Provide other financial support to the Centre Management team

CIB F&BM Admin Assistant Resume Examples & Samples

5 years experience as an administrator or assistant (PA or EA) in a large corporate environment
Computer literacy (all Microsoft Office applications)
Demonstrate the utmost discretion and professionalism at all times, including a professional phone manner
Quick turn around of requests/project items
Strong communication skills, able to interact with various levels of seniority
Team player, partnership with other team members and different teams across business
Quick learner - able to understand new systems and procedures quickly - and a forward thinker

Admin Assistant Resume Examples & Samples

To support all areas in the maintenance of files by effective file management
To ensure that clients are dealt with efficiently and politely
Minute taking
Collating of meeting packs
Copy typing as may be required
Diary management for MD's & Directors using Outlook
Setting up video/webex/conference calls
Booking of meeting rooms
Travel arrangements, including production of detailed itineraries when needed
Preparing and processing expenses
Dealing with IT and Facilities on a daily basis (procuring equipment, investigating IT issues, etc)
Adhoc cover of Reception
Admin & Secretarial duties for all business areas as and when required
Possess great attention for detail with an ability to work to tight deadlines
Operates effectively as part of a team, can build and maintain working relationships with others and is seen as 'approachable' and helpful
Have a proactive and enthusiastic approach to work and projects
Demonstrates sound judgment and good decision making when dealing with problems
Good client / Introducer / supplier handling skills both by telephone and face to face
Excellent diary management experience and organisation of meetings
Highly organised, excellent telephone manner and client handling
Microsoft Outlook
Powerpoint

Admin Assistant Resume Examples & Samples

Strong and advanced skills in Excel and PowerPoint
Previous experience working in admin is necessary
Excellent understanding of urgency
Produces high quality, accurate timely work

Admin Assistant Resume Examples & Samples

Track status of payments made for all events with Sales Mangers
Follow up on all accounts receivable and provide monthly update to
Generate a competitive analysis report on a quarterly basis
Special projects as assigned by Director of Sales
Distribution of final contracted SEO’s to appropriate parties

Wholesale Admin Assistant Resume Examples & Samples

Raising Needle & Thread PO’s and order confirmations for all wholesale accounts
Assisting with all wholesale administration paperwork including wholesale spreadsheets, and client order history. Ensuring spreadsheets are kept up to date at all times and providing information for wholesale team and CEO as and when required
Conducting research relating to potential wholesale partners and replying to enquiries once discussed with the team
Helping to organize diary for UK and European wholesale selling appointments
Ordering tickets and alarm tags for relevant clients ready for shipment
Collating MDA numbers for Asos account pre shipment
Chasing shoot samples for relevant clients and working on general sample requests alongside PR Coordinator using GPS sample tracking system
Helping to organize showroom prior to all wholesale meetings
Producing account ‘go live’ emails on a Monday every week and chasing any clients who have a delay with uploading new season styles
Monitoring client markdowns and highlighting to the management team
Conducting client store visits in London and producing document with findings and imagery for management team
Assisting with the re-order process for UK and European wholesale accounts and working with Goods and Services on US re-orders
Assisting with RTV requests
Liaising with US wholesale agency Goods and Services on all administration regarding US and Canadian wholesale accounts
Experience working within an administration role
Highly organized with the ability to multi-task and work very quickly under pressure in fast paced environment
Positive and eager to learn
Strong mathematics skills

Admin Assistant Resume Examples & Samples

Drafting documents, and requires the ability to proof read and demonstrate meticulous attention to detail
Coordinating external communication campaigns
Organising events and creating marketing materials
Ordering stationary and keeping the office supplies up to date
Liaising at all levels of business and must be articulate and professional in your approach
Enthusiastic
Have a positive outlook
Be willing to travel in the UK for the role

Admin Assistant Resume Examples & Samples

Provide day-to-day communication and overall support, including: managing phones, coordinating travel, and coordinating team meetings and agendas
Manage each executives’ calendar, including scheduling of meetings, work sessions and travel arrangements
Coordinate meeting logistics: booking rooms, ordering A/V, ordering catering, preparing materials, managing RSVPs to incoming requests
Manage the flow of information to and from each executive, including file and organizational system/needs
Support project management processes within the team: weekly partner updates, project status reporting, issue tracking utilizing consistent department reports
Handle confidential information with discretion
Prepare and edit presentations and project documents
SAP Super User for the team
Manage onboarding/off boarding of team members
Minimum 3-5 years experience supporting a team of executives in a fast-paced environment
Experience in a customer-service focused environment
Strategic thinker with a knack for process improvement
Extremely organized with the ability to prioritize and multi-task
Ability to anticipate needs of the team and addresses them in a proactive manner
Flexible and able to change priorities as needed to meet deadlines
Ability to creatively and proactively problem solve
Strong technical skills: Microsoft Office (Outlook, PowerPoint, Excel, Word, Access, Visio) and SAP, plus ability to troubleshoot basic technical issues
Quick learner with the ability to work in a very fast paced environment
Not afraid of asking questions and/or directions. Ability to push back if necessary
Ability to work with minimum supervision and to handle confidential information
Ability to interact effectively with people of all levels of the organization
Ability to build and maintain good working relationships with internal and external organizations, peers, and management
Ability to select the communication style and presentation method that will yield the greatest impact or effect on others

Admin Assistant, Cast Housing Resume Examples & Samples

This position will assist with managing the inventory for SHDR Housing Operations including placement, check-in, and moves
This position will manage various reports, forecasts, early releases, housing deductions and audits; as well as provide support for resident resolutions via apartment meetings, on-boarding and execution of housing events
This position will work as a liaison for SHDR Housing Operations with the Property Manager(s), Payroll, Recruiting, Labor Operations, and Operating areas
This position will be responsible for housing deductions with payroll through system as well as importing and reconciling housing balances within the housing system and contacting participants and work locations when outstanding balances arise
Demonstrate computer proficiency with Word, Excel, SharePoint, and Access
Demonstrated strong problem solving skills
Demonstrate conflict resolution skills
Demonstrate strong verbal and written communication skills
Strong partnering skills, proven ability to handle multiple projects and priorities
Demonstrate ability to work with confidential information
Ability to work/partner effectively with all levels of Cast
Demonstrate strong organizational skills
Ability to be flexible with work schedule, including nights and weekends
Excel knowledge of V-Lookups, pivot tables, and basic formulas
Knowledge of SAP, Business Objects, Matra, and Certain
Knowledge of Disney Housing Operations as a program alumnus or event/arrival volunteer

Admin Assistant Resume Examples & Samples

Use good judgment and knowledge of departmental issues, priorities and relationships to respond promptly to requests for meetings with Engineering and Manufacturing leadership
Assist with the preparation and distribution of presentations, documents, reports, and other materials as needed
Track and process all departmental invoices for payment
Handle in- and outbound mail
Schedule travel and prepare travel information
Support and/or lead ad-hoc projects as needed
Assist in planning quarterly team meetings, team building off-sites and other department meetings as needed
Represent the Manufacturing leadership team, both internally and externally, with a high level of professionalism and in a manner that reflects positively on the organization

Programming Admin Assistant Resume Examples & Samples

Diary management including coordinating internal and external meetings, conference calls and video conference with multi countries and any other necessary communication
Extensive travel arrangements and bookings including detailed itineraries and document preparation
Document preparation including presentations, word documents, spreadsheets etc
Review scripts and provide coverage
Build strong relationships with key contacts across Universal Networks International structure Build relationships across the business
Receive and attend to visitors coming to meet the EVP Programming and to ensure to be available prior to any meeting or visit to ensure all logistic and documents are prepare if required
Experience reviewing and summarizing scripts
Strong sense of initiative and a proactive style to work on own projects
Excellent organizational skills, demonstrated experience in arranging large business events
Can do attitude, positive, honest, reliable and energizing
Be available and approachable
Proactive attitude, be on top of the work and team priorities to anticipate needs
Good project management and organisation skills

Admin Assistant Resume Examples & Samples

Responsible for full spectrum of office administration function, such as procurement of office/pantry supplies & facilities, repair & maintenance, office cleaning and office security
Review supplier’s price and service level, create Purchase Order and manage invoice
Assist in monitoring the workflow and service of mailing, courier & delivery service
Work closely with department assistant and IT Support on new comers’ arrival pack
Assist in implementing administrative policies and procedures
Provide administration support in office renovation projects
Generate and update monthly reports on petty cash, attendance, night patrol, etc
Act as backup to Receptionist

Admin Assistant Resume Examples & Samples

2-4 years of administrative and/or legal experience preferred
Strong technical skills including Excel and Google Mail/Calendar
Attention to detail and the ability to handle multiple projects simultaneously
An interest in developing, learning and stretching beyond the Assistant role

Admin Assistant Resume Examples & Samples

Answering / Transferring phone calls, receiving and dispatching couriers & letters, greeting guests
Order stationery and office supplies
Maintenance office equipment inclusive of MFD, air con, etc. and office facilities repair
Keep working areas neat and tidy

Admin Assistant Resume Examples & Samples

5 years Administrative Assistant experience
Demonstrated Ability to use Microsoft Office package including Excel and Powerpoint
Effective presentation skills
Ability to work on multiple projects, under pressure with strict time constraints

Admin Assistant Resume Examples & Samples

PO/PR Management
Good command of oral and written English
Advanced in MS Office Applications
Good communication skills, Service-oriented, responsible, good team work spirit and hard working

Asst Admin Assistant Resume Examples & Samples

1+ years providing administrative support
Working knowledge in Microsoft Word, Power Point and Excel, Outlook
Ability to administer specific applications/time bound processes to meet all deadlines
Ability to learn quickly and become proficient in multiple proprietary IT applications
Outstanding organization and follow-up skills
Excellent verbal and written communication skills. Maintain discretion with sensitive information
Critical thinking and problem resolution skills
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations; keeping management involved needed
Ability to lift a minimum of 20lbs

Assoc Admin Assistant Resume Examples & Samples

Provide dedicated administrative support in a professional, confidential and organized manner
Capable of creating customized actionable market reports using pivot tables, ,advanced formulas or macros
Detailed knowledge and experience in Microsoft Word, PowerPoint, Excel
Experience in prioritizing work and multi-tasking - Strong sense of urgency
Respects & values differences, acts with integrity and operates with justice

Assoc Admin Assistant Resume Examples & Samples

Provide cashiering support in a professional and organized manner
Maintain and update distribution and contact lists
Daily interaction will all Functional Teams
Capable of creating customized actionable market reports using pivot tables, advanced formulas or macros
Outstanding organizational and follow-up sills - Discretion with sensitive information

Admin Assistant Resume Examples & Samples

LEADERSHIP BEHAVIORS
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed
MEASURES
Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities
Create Efficiency: Meet SMART objectives to drive business results
Drive Future Success: Support Management to provide them more time with front line
Drive Cultural Change: Support Community projects
Develop Others: Answer questions and deliver coaching & training
Develop Self: Gain understanding of Market/Location P&L
Experience in prioritizing work and multi-task - Strong sense of urgency
Requires creative thinking and problem-solving skills

Asst Admin Assistant Resume Examples & Samples

Associates Degree in Business and 1-3+ years general business experience or an equivalent combination of education and relevant experience
Commitment to excellence in customer service; ability to work with minimal supervision and feel comfortable making decisions with little managerial input
Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage
Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division), and ability to operate common office equipment (e.g., fax machine, photocopier, telephone)
Respects & values differences, acts with integrity, and operates with justice

Admin Assistant Resume Examples & Samples

Arrange and manage travel itineraries for team members
Prepare and submit expense reports; own and administrate P-card transactions for the team
Manage team members' calendars and schedule meetings, including in-person, telepresence, Webex, and teleconference
Set up matters and process invoice transactions in Counsel Link and SAP; track spending against individual project budgets and annual budgets for Global Transactions team on periodic basis
Set up, manage, and insure integrity of team files and team Intranet sites (i.e., for Global Procurement Legal Practice Group and M&A Practice Group); including folder management and document posting, practice group contact lists, preparation of quarterly newsletter, etc
Create, revise, and manage contracts and other documents in Word, as requested, including checking in and out of GP Selectica system
Assist team members in creating PowerPoint and other presentations for training purposes, best-practice sharing, client presentations, etc
Generate reports on transaction matters, as requested
Flexible and adaptable self-starter, able to work independently with strong follow-through, a sense of urgency, outstanding prioritization skills, and professionalism
Team player with ability to work with all levels of management and to handle multiple priorities in a fast-paced environment
Excellent grammar and writing skills
5+ years of legal secretary experience preferred, including various legal software systems
Expert skill level with Microsoft products, in particular, Outlook, PowerPoint (including charts and graphs), and Word; familiarity with Excel
Familiarity with Selectica and legal software systems (e.g., hCUE) a plus
Ability to maintain strict confidentiality, particularly of sensitive matters
Flexibility to work extended hours when necessary

Admin Assistant Resume Examples & Samples

Answering and redirecting calls
Speaking to suppliers and customers
Booking in goods as they come on the internal system
Setting up supplier accounts
General filing, photocopying and scanning
Keeping health and safety records and certificates
Adhoc duties

Admin Assistant Resume Examples & Samples

1 By delegation from the Operations Supervisor or Branch Manager, the Administrative Assistant has responsibility for providing effective and competent office support to the Branch in a safe, legal, and ethical manner, thus helping to ensure that the Branch’s services to clients always are of high quality
SPECIFIC RESPONSIBILITIES
2 To provide the following services to the Branch as needed
Reception, FAX, Switchboard, Filing, Mailing, Ordering
Copying, Invoicing, Word processing, Courier
Light packing and shipping
Maintain Inventory of office supplies
3 To maintain appointment calendars for department personnel and to arrange travel plans
4 To expedite within the Branch the preparation, maintenance, distribution, and control of documentation
5 To coordinate preparation and distribution of report
6 To maintain assigned area, files, supplies, and equipment in a clean and orderly manner
7 To assure that confidential departmental information and files are maintained in a proper and secure fashion
8 To be a positive representative of the Branch and the Company to the public through the practice and enforcement of proper office decorum
9 To carry out the above responsibilities, and all others which may be assigned, in a manner demonstrating support for and adherence to the Company’s Safety Policy and Procedures, Quality Policy and Procedures, Ethics Policy, Environmental Management System, Vision and Strategy, and to exercise good judgment, common sense, and diplomacy in so doing
SUPERVISION EXERCISED
1 The Administrative Assistant normally has no personnel responsibility or authority
SUPERVISION RECEIVED
1 The Administrative Assistant reports to the Administrative Manager where such position exists. If no such position exists, the Administrative Assistant will report to the Branch Manager
1 The Administrative Assistant should have a high level knowledge of office equipment and software such as computer, word processor, typewriter, database, spreadsheet, facsimile, photocopier, postage meter, telephone, and switchboard, and must know and demonstrate use of proper spelling and grammar, and filing
3 The Administrative Assistant frequently will be the first Company representative seen by a visitor to the Branch. Therefore, good grooming, etiquette, and the ability to make a favorable public impression are essential. These qualities will be judged by the hiring authority
EXCEPTIONS, or ADDITIONAL DUTIES,REPORTING RELATIONSHIPS, and QUALIFICATIONS SPECIFIC to THIS BRANCH
1 Strong computer knowledge
2 Strong Organizational and communication skills

Admin Assistant Resume Examples & Samples

Track and report on daily fleet cost and measurable operational KPI's
Ensure Fleet Focus data integrity
Meet internal customers' expectations
Maintain records including but not limited to safety, environmental and vehicle
Executing track and train required annual fleet training
Support parts room accuracy and compliance integrity
Work with fleet technicians to develop skills and understand operating systems
Pass the drug test
Pass the background check
Be proficient in excel, fleet focus and various web based data bases
Understanding basic mechanical operation
Up to date training certificates working with current industry standards and the latest technology
Strong people skills with an ability to coach

Assoc Admin Assistant Resume Examples & Samples

Excellent computer skills a must- with EXPERT level MS Excel. MS Word and PowerPoint preferred
Outstanding organizational skills (time management and follow up)
Advanced written and verbal communication skills
Ability to compile and analyze data plus pull reports from various systems with strong attention to detail and accuracy
Demonstrated ability to work within a fast paced and highly entrepreneurial organization
Excellent attendance and flexibility with schedule to arrive early/stay late to meet critical deadlines, sometimes with little notice
Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism
Proven ability to work both in a team environment and independently
Experience in a Customer Service based company

Admin Assistant Resume Examples & Samples

Provide administrative support to Regional Director and Plant Manager. Duties includes
Diploma or Associate degree in Secretarial Science or Business Administration
Min 3 years administrative experience, with experience in a multi-national company highly desired
Ability to be self-directing, manage time and priorities effectively, take initiative, exercise good judgment and manage multiple priorities
Effective communication (verbal and written), interpersonal and collaboration skills at all levels of an organization
Microsoft PowerPoint skills, Microsoft Word, Excel and Lotus Notes/Outlook 365 working knowledge is required
Interest and ability to thrive in a high energy team environment, with strong aptitude for interaction with people and be a team player
Ability to exercise & display integrity, equity and respect across the team

Admin Assistant Resume Examples & Samples

Provides support to PMO and performs general administrative duties with minimal guidance
Utilizes program internal systems to collect, analyze, and compile metrics for division and or branch reports
Assists with the preparation of plans, deliverables, and reports
Assists with maintaining knowledge management files
Interfaces with personnel to maintain logs, records and files
Develops and maintains calendars and schedules
Assists with coordinating, planning and organizing meeting events, and supports planning and execution of technical exchanges, conferences, and synchronization sessions, obtaining space and necessary materials and equipment
Contributes to the review, development and management of office administrative operating procedures
Assists with the preparation and/or distribution of read-ahead materials and briefings for a wide-range of audiences
Prepares, submits and tracks expense reports
Submits visit requests
Assists in budgetary, billing, and financial management of front office expenses incurred to support the organization (ex., office supplies)
Initiates action to provide end-user support and performs complex administrative duties
Contributes to, and conducts technical editing of reports and briefs
Coordinates the administrative specialist team
Minimum of a High School Diploma and 5 years of experience in Office Administration
An Associate’s Degree or higher may be substituted for two (2) years of relevant experience
Leidos Overview

Admin Assistant Resume Examples & Samples

Conversion of various documents (word, excel, instruction, memo, governance, etc..) to the correct Chorus 2.0 templates
Drafting of instructions/guide and flow charts on reference system processes
Entity Audit Plan (EAP)
Update of the EAP based on the status of the internal audits
Consolidate Entity Audit Plan results from Bids & Projects, TRT, ASW, SPC and Shared Services
Generate monthly summary of EAP indicators on status of internal audits (planned, conducted, re-scheduled) and total findings (open, delayed and closed)
List of Standards listing
Maintenance of Standards listing file
Tracking of Standards (i.e. Name of borrower, date borrowed)
Chorus 2.0 Query/Change Request
Scan and file document approval page in the shared drive
Assist Engineer in checking status of actual documents based on entity Query/Change Report
Generate monthly SGP-Chorus 2.0 publication
Shared Drive and TOL
Assist in managing Reference System shared drive
Clean up of the folder
Support other clerical/admin activities as allocated/directed by the Quality Manager

Admin Assistant Resume Examples & Samples

Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
1+ year’s previous admin experience or equivalent

Admin Assistant to Head of CHC Resume Examples & Samples

Power point skills - Medium to advance
Communicative, open minded, learning spirit, team player
Have experiences as secretary minimum 3 years as secretary

Admin Assistant Resume Examples & Samples

Coordinates manager’s calendar, meetings, correspondence and presentations as needed
Coordinates all necessary arrangements for customer visits
Provides clerical and administrative support to manager’s staff
Coordinates and arranges meetings, reserves facilities, and records and transcribes minutes of meetings
Participates or leads special projects/events
Arranges and coordinates travel schedules and reservations when required and assists with travel issues
May assist with compiling information and data for reports on audits, budgets, plans etc
May assist other departments as needed
Generates reports and graphs as needed
Supports Department on all administrative work pertaining to faxes, mails, parcels and packages
Formal training or college degree preferred
2 - 4 years of clerical/administrative background
Excellent knowledge of personal computer operation including use of Microsoft Packages

Admin Assistant Resume Examples & Samples

Perform general secretarial tasks & administrative support including organize daily schedule appointment, travel arrangement (domestic/overseas), organizing meeting and Executive schedule as required
Providing administrative support to Executive/Management
Coordinating with both internal departments and external parties
Manage and organize office equipment
Support Company activities for both internal (Employee) and external (with Customer)
Bachelor’s degree in any related field
At least 3 years experiences in related job
Good command in English, computer literacy
Strong communication and interpersonal skills with an ability to work effectively as a member of a team as well as independently
Good attitude and service mind
Able to work under pressure, self-motivated, energetic and willing to learn

Admin Assistant Resume Examples & Samples

Maintain electronic and hard copy filing system
Manage calendar for Managing Director
Assist in resolving any administrative problems
Answer calls from customers regarding their inquiries
Maintain office supplies for department
2+ years of hands on administrative support experience
Excellent communication skills – written and verbal
Ability to prioritize projects and strong problem solving skills

Junior Admin Assistant Resume Examples & Samples

Welcome and sign in/out visitors
Operate switchboard to accept incoming calls, transfer to staff and take messages as appropriate
Receive and distribute post and deliveries
Process invoices and Purchase Orders
Maintain organisation, cleanliness and health & safety of the building entrance, reception, kitchens and meeting rooms
Maintain stock and organisation of stationery
Work with the Executive Assistant to provide catering for and organise meetings/events
Prepare beverages for meetings on request
Monitor and restock provisions of kitchen consumables, vending machines, fresh fruit etc
Work with the Executive Assistant to organise for and notify personnel of taxi bookings
Liaise with Nokia departments as appropriate to ensure smooth introduction and processes for new starters
Assist with recruitment process when required
Assist the Executive Assistant with general admin, facilities and health & safety maintenance of the office building
Be flexible and have the ability to take on new tasks as required
Confident communication to all levels
Capable of managing own time

Admin Assistant Resume Examples & Samples

Calendar scheduling
Arrange travel plans
Regularly interact with Senior Leadership teams and other internal and external customers
Dealing with calls in a profession manner
Constant email correspondence
Plan complex meetings, including multiple Leaders, International participants, full day events requiring audio visual equipment, etc
Processing expense reports and managing invoices
Maintaining and managing office supplies and other indirect purchases
Minimum of 5 years extensive administrative experience
Bilingual Spanish / English
Professional Secretary (CPS) or Administrative Professional (CAP) certification a plus
Excellent computer skills: Outlook, Word, Excel, PowerPoint

Admin Assistant Senior Resume Examples & Samples

Provides administrative support to Head of US Endicrinology requiring an advanced knowledge of department functions and division/business unit functions
Oversees organization and maintenance of department filing system including potentially confidential data
Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
Strong administrative and computer skills, specifically MS Outlook, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets, handle and prepare documents of a highly confidential and sensitive nature, execute consistent and precise follow-up by ensuring issues are resolved and projects completed, Concur expense management; Ability to interact with various levels of business functions and professionals in and outside organization
Attentive to details and results
Demonstrate leadership and ability to interact with strong collaboration with Administrative colleagues within MSOI Leadership
The successful candidate will have a minimum of 5 years of related administrative work experience, supporting senior level personnel and a H.S. diploma or equivalent
Associates or Bachelor's Degree preferred
Experience providing senior level administrative support within the pharmaceutical or biotech industry, highly desired

Admin Assistant Resume Examples & Samples

Administers company benefit programs to include new hire enrollment, annual open enrollment and termination updates in a timely manner
Conducts reconciliation of plans and processes through ad-hoc reports to ensure accuracy
Supports employees with benefit questions including, FMLA/LOA through established policies, benefits, forms, records and practices. Timely resolution of all employee issues
Conducts New Hire Orientation and Exit Interviews
Maintains accurate databases and employment files to include: employee actions, I-9 Documentation, medical correspondences, and performs audits on employee files to ensure compliance
Administration of company pay programs such as tuition assistance & military leave
Ensures compliance with company policies and procedures
Cross trained in areas of recruiting and onboarding
In addition, performs other duties as assigned by the Human Resources Manager
Must have 5 yrs. related experience
B.S. Degree in related field preferred
Working knowledge of Microsoft Office and demonstrated proficiency in typing skills
Knowledge of PeopleSoft or Oracle HRIS Systems or Taleo Applicant Tracking Systems a plus

Exec / Admin Assistant Resume Examples & Samples

Organizing and proactively maintaining a complex calendar, including scheduling meetings across multiple time-zones, using a high level of tact and integrity
Managing leader’s daily schedule, prioritizing meetings and following up on request items
Organizing regular team meetings and 1:1s with direct reports
Coordinating conferences and staff meetings, including room booking, catering, security etc
Processing monthly expense reports and reviewing expense reports for approval
Interfacing with HR on recruitment, on boarding and off-boarding and new employee logistics
Managing requirements and logistics for new/on boarding employees
Assisting the department payroll administrator as needed
Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave
Previous executive administrative support experience within a large organization
Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels
Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects
Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively
Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization

Admin Assistant Resume Examples & Samples

Bachelor's or Associate's degree (Preferred)
One year administrative experience (Required)
Two - five years computer experience (Required)
MS Office (Word, Excel)
Knowledge of other computer software and programs where applicable
Ability to handle multiple tasks and deadlines
Ability to prioritize efficiently

Admin Assistant Resume Examples & Samples

Supporting staffs’ efforts as requested for correspondence, contracts, meeting preparation, management reports etc
Planning and executing internal and external meetings
Answer main phone line
Welcoming guests to the office
Maintain professional order and appearance of lobby and conference room at all times
Handling USPS mail and overnight packagesMaintain office supply inventory
Maintain copier and printer supplies, maintenance and service calls
Making domestic and international travel arrangements
Processing expense reports and timecards
Manage break room maintaining all preferred supplies, order and professional appearance at all times
Assist all departments with filing as assigned by Office Manger
Data Entry to include entering site employee’s service reports into a data base and daily SCADA editing
Other clerical support duties as assigned by Office Manager
4 + years of progressive administrative support experience
Demonstrated planning and organizational abilities
Strong verbal and written communications skills consistent with a highly professional office environment
Proficient skill level in Microsoft Office software (Word, PowerPoint, Excel; Outlook)
Positive “can do” attitude
Willingness handle a broad range of duties to support the expanding the growth of the office
High School Diploma required, AA or higher degree preferred
SAP experience preferred
Willingness to travel to additional wind sites required

Admin Assistant Resume Examples & Samples

Minimum typing skill of 25 to 49 W.P.M
Working knowledge of Word, Excel and Outlook is required
Ability to use Power Point and SAP is preferred
Must be able to read, write, fluently speak and understand the English language
Must be able to secure appropriate airport authority and/or US Customs security badges, if applicable
Must have acceptable credit for AA Credit Union positions
Travel to the interview and any subsequent relocation expenses are the responsibility of the candidate

Exec / Admin Assistant Resume Examples & Samples

Organization and maintenance of complex calendar using a high level of integrity, managing across senior business partners, clients, different time zones, and international markets
Managing travel arrangements including air, hotel, transfers, and agendas
Organizing internal and external business meetings, making all necessary arrangements including sending invitations, booking rooms and arranging catering
Assisting with appropriate email delegation / reacting and responding on behalf of, prioritizing what is important and urgent, acknowledging receipt/replies on behalf of, etc
Adhoc projects including development of reporting templates, agendas, etc. as needed
Helping to shape the content, look and feel of presentations, letters, emails and other communication media
Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; Review expenses submitted to leader and highlight any out of policy spend
Supporting department finances and report requests
Organizing of new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration
Helping to co-ordinate recruitment and development activities
Experience supporting senior-level executives
Must have a desire to understand the goals of the team and the relative importance of various partners and what they do
Demonstrated ability to interact with Senior Management and handle confidential and sensitive information with discretion
Strong work ethic, highly self-motivated, but understanding of the importance of being a team player
Ability to multi-task and prioritize in an extremely fast paced environment
Strong interpersonal and communication skills with the ability to form professional relationships across all areas of the organization
Excellent organizational and time management skills with strong attention to detail
Ability to be proactive and take initiative to anticipate the needs of a complex office
Demonstrated ability to remain calm under pressure and be flexible to changing priorities
Proficient in Microsoft Outlook, Excel, Word, Power Point and able to manage Concur, Ariba Buyer/ other internal platforms
Experience working with SalesForce.com is a plus

Admin Assistant Resume Examples & Samples

Minimum college diploma in Administrative Studies or other relevant business area
Minimum 3 years experience as an Administrative Assistant
Exceptional listener and communicator both verbally and in written form
Ability to work with people at all levels within the organization as well as external vendors, suppliers and corporates and clients
A team player who thrives in environments requiring the ability to effectively prioritize multiple concurrent tasks and projects
Ability to provide excellent customer service in a timely manner
Computer-literate and software proficiency; specifically with Microsoft Word, Excel, PowerPoint and Outlook

Assoc Admin Assistant Resume Examples & Samples

Process owner for Cashiering Full Service Routes and Settlement Paperwork
Provide customer invoice accuracy support
Ability to provide periodic and detailed reconciliation of 3 separate general ledger accounts
Coordinate product donations to support community involvement
Customer Database maintenance/review
Answer incoming customer calls with a professional, upbeat and positive disposition
Performing general administrative support work such as running reports, copying, filing faxing etc
Demonstrate initiative, strong multi-tasking skills, good judgment and sense of urgency

Seasonal Ops Admin Assistant Resume Examples & Samples

Data entry in a variety of systems including Excel files, KNET, and other miscellaneous reports
Copying and laminating forms and supplies, as needed
Entering performance management data in Amazon and Temporary systems
Filing and setting up new hire files
Creating and updating orientation packets
Scheduling calendar appointments for new manager orientation sessions and ensuring successful completion of orientation modules
Generating various letters and distributing them to associates and/or managers
Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination. – Focused on Amazon associates
2016 New Launch QD Site LGA7
Must have administrative experience such as data entry, managing data driven report processes or detailed processes that have a lot of components to manage
Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word)
Must have strong organizational skills

Asst Admin Assistant Resume Examples & Samples

Answer incoming calls in a professional and pleasant manner
Create presentations in PowerPoint
Front Office Coordination
Event planning (tours, town halls, period reviews, celebrations and milestones)
Maintain and order general supplies for entire plant
Location Mail, FEDEX, UPS LPO
Recycle LPO - Conduct audits of recycle program and drive the sustainability agenda
Manages vendors for janitorial, landscape, and waste management
Safety Support for LVCC facility
Process payments through APS, Master Card, and AMEX
Track all expense lines for each manufacturing department
Environmental Audit/Food Safety Support
Show strong attention to detail and communicate effectively with internal and external customers
Demonstrate self-motivation and initiative

Admin Assistant Resume Examples & Samples

Enter, update, manipulate and query data contained in various computerized databases
Assist with filing expense reports and reconciling Pcard statements
Schedule and coordinate business travel – International and Domestic
Schedule and maintain calendar of appointments, meetings, and due dates
Review incoming correspondence, prioritize and highlight pertinent information
Operate software packages such as MS Word, Excel, Power Point to compose and format correspondence, brief documents, presentations and reports
Maintain Sharepoint site
Assist with creating and purchasing of NPR material
You hold a post-secondary degree in a relevant field
You cumulate 2 - 3 years of secretarial and/or project secretarial experience
You are proficient with the MS Office Suite including power point
You possess excellent keyboarding skills
You are focused on customers and have great ability for creating interpersonal relationships
Your English Communication Skills are excellent, both written and spoken

Admin Assistant Resume Examples & Samples

Compose, red-line, format, proofread, scan, transmit, and file legal documents and correspondence
Handle travel arrangements, prepare expense reports, and process check requests
This position reports to VP & Senior Counsel in the Franchise Development Group, and also supports other attorneys and paralegals in the group

Admin Assistant Resume Examples & Samples

Extensive formatting in Word, including working within Corporate templates
Monthly client billing
Updating monthly reports
Arranging meetings and weekly staff lunches
Maintaining personnel files
Maintaining filing systems
Data entry and checking in Excel
Expense reports and Amex reconciliations
General office work such as filing, faxing & copying
Relieve receptionist breaks

Exec / Admin Assistant Resume Examples & Samples

Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, offsites, activities and other events
Ensuring timely preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
Organizing new hire first days, workstation, PC’s, office supplies
Assisting with timekeeping and payroll duties
In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events
Ad hoc administrative tasks including: Updating powerpoint documents and/or creating powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis

Admin Assistant Resume Examples & Samples

Serve as an expert on checking and scheduling various flights options as requested. Provide administrative support on flights booking as assigned by the President Assistant and as requested by Executives or visitors
Support the President Assistant to manage and coordinate the use requests for the company car. Arrange monthly payment for the company car and the driver. Keep tracking the use of the company car
Provides secretarial, administrative and travel support to the IG China Leadership Team or international visitors who are traveling to Shanghai. This includes bookings of hotels in Shanghai, preparing Invitation Letters for international travelers to apply for China Visa, coordination of logistics and other support as required. As for the administrative support, incumbent is expected to answer enquiries where knowledgeable
Support the President Assistant to organize Executives’ meetings/conference, company events, celebrations, etc. This contains hotel accommodation, conference room and equipment bookings, restaurants selection, logistics coordination, events preparation, etc
Provide administrative support to the President Assistant for daily office ad hoc work. This includes documents printing, scanning and mailing as requested; Office Safety Inspection; stationery ordering and other admin duties as assigned

Admin Assistant Resume Examples & Samples

Two (2) years of general clerical experience
SUBSTITUTION: college or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis
Four (4) years of general clerical experience desired
Experience utilizing an electronic database to enter, maintain and compile data
Experience completing and tracking billing invoices and purchase requests
Experience utilizing electronic software such as Microsoft Word and Outlook
Experience creating and maintaining both electronic and manual filing systems
Ability to perform data entry (or “Skilled in data entry”)
The successful candidates will have a strong grasp on office protocols, procedures, resourcefulness and the ability to problem-solve
Strong interpersonal and customer service skills with the ability to establish rapport with persons of diverse backgrounds
Ability to manage multiple tasks and work independently with minimal supervision
Detail oriented, self-motivated, a fast learner and possess excellent time management, organizational, and verbal communication skills
Ability to communicate effectively in written form which includes the ability to check for typographical, grammatical and spelling errors
Ability to perform accurately in a detail oriented environment
Knowledge of approaches for recognizing, anticipating, and resolving problems in diverse situations
Knowledge of overall customer support function and address inquiries and bring resolutions
Abilit to utilize technological tools to organize, store and manage database systems

Ops Admin Assistant Resume Examples & Samples

Clear flags in payroll systems and audit UPT for associates for unexcused absences
Ensure timely payroll reporting from FC to Amazon’s corporate payroll office. Ability to troubleshoot reporting errors prior to transmission
Audit time off requests for Amazonians from managers and associates. Get approvals from managers for vacation requests as required
Completing and distributing daily and weekly reports to Fulfillment Center (FC) managers and corporate office
Make UPT corrections for staffing agency as directed by Amazon Human Resources (HR)
Make UPT corrections for Amazon associates as directed by site leaders or Human Resources
Enter punches for orientation time and Day 1 for new hires
Input corrective action documentation into Amazon ADAPT system
Research associates counseling history as needed to confirm correct level for next counseling, dates of prior counselings, etc. or provide summary of performance history for manager to use in making a recommendation for termination
Submit counselings for both Amazonians and staffing agency associates (including tracking approval )
Answer questions for Amazon associates on UPT/vacp/pers balances as required. Help escalate discrepancies to HR and resolve
Additional Responsibilities may also include
Flexibility to work overtime both in peak season and as needed
Ability to work up to ten hour shifts on your feet
Computer proficiency, specifically with the Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
Ability to multi-task. Manage details of different processes efficiently, handle multiple projects and deadlines
Detail oriented and excellent organizational skills: accuracy is essential

PA Admin Assistant Resume Examples & Samples

Organizing travel and diary arrangements for senior managers and the wider teams
Meeting coordination including liaison with presenters to assemble the presentation material
Producing PowerPoint presentations and Excel documents
Assisting other administrators as required by the PA to the CEO
Developing a good general knowledge of the company, its people, clients, policies and work, both in the UK and globally

Admin Assistant Resume Examples & Samples

Provides general clerical and administrative support
Schedules teleconferences, WebEx meetings and live meetings
Coordinate domestic and international travel
Reconcile expense reports using Concur software
Coordinates and schedules interviews
Provide administrative support to corporate visitors and guests
Records and distributes action items and minutes from staff meetings
Updates and maintains departmental training records
Updates departmental organizational charts
Submits IT SupportNow requests on behalf of departmental staff
Submits purchase requisitions, tracks POs and processes invoices

100

Admin Assistant Resume Examples & Samples

Knowledge of the principles and practices of administration and management; program rules, regulations and operating procedures related to permitting and sustainability programs as well as general ADEQ operating procedures
Knowledge of Microsoft Office software including Sharepoint, Outlook, Powerpoint, Word, Excel and Oracle
Knowledge of time management principles and techniques
General knowledge of accounting/budgeting processes
Skill in communicating clearly and effectively in one-on-one and group settings
Excellent customer service skills working with both internal and external parties
Analytical skills and be able to formulate and identify effective solutions to problems
Skill in continuous process improvement
Ability to communicate clearly and effectively with external customers, agency staff and other parties involved with the program
Ability to provide excellent customer service and high quality deliverables
Ability to manage time effectively, meet deadlines, and establish goals and priorities
Ability to plan, analyze, coordinate activities and establish priorities; develop effective operating procedures
Regular and predictable attendance, adherence to State of Arizona and other applicable Standards of Conduct, and any Agency specific policies, procedures and practices
Knowledge of or ability to learn and apply LEAN concepts, principles and tools used to create and deliver the most value from the customer's perspective while consuming the fewest resources, and engaging people in continuous problem solving

101

Contributions & Admin Assistant Resume Examples & Samples

Manage the process of inputting lineage payments via the SAP based internal payment system (ECS)
Process compliance requirements for all payments
Process accounts payable invoices
Manage/oversee payments for the desk and reporters
Provide cover for the PA as required
Provide cover for the team assistant as required
Work closely with Finance and the Managing Editor’s office where necessary to ensure a smooth beginning to end payment process
Carry out general administrative support for the team (including dealing with post, filing, photocopying, scanning, booking meetings, booking lunches, sending gifts, responding to invites, running personal errands etc) , booking travel and maintain an up to date information source on departmental information. Develop and implement plans, within set budgets, for events specific to the role, e.g. presentations, staff meetings, client events, parties
Develop positive and productive working relationships across key support areas, becoming a point of contact alongside the team assistant in the department for Facilities, Technology, Communications, Finance and HR
Able to work calmly under pressure and meet tight deadlines
An ability to adapt to a changing work environment as required
Punctual and is always prepared to put in extra time and effort where necessary
Personable and professional

102

Admin Assistant Resume Examples & Samples

Worksunder general direction where guidelines are not established to take dictation,transcribe and type supervisor's memos, correspondence, and special reports, ofa highly confidential nature
Needto schedule and coordinate all director level meetings. This requirestremendous coordination and change management to make sure all meetings arescheduled around higher priority business level meetings
Receives,screens and directs telephone calls, answers inquiries and transmitsinstructions in executive's absence
Compilesand maintains files and records of memos, correspondence, reports, etc.containing highly confidential information
Composescorrespondence covering non-standard situations for executive's signature, andmay reply to routine correspondence in supervisor's name
Meetscallers and arranges appointments for effective use of executive's time.Assembles necessary material for executive's meetings, and records discussions,minutes of meetings, etc. at request of executive
Compilesspecial reports, conducts special projects, and performs administrative dutiesas required to relieve manager of administrative details
Contactsmanagement, peers, and outside individuals to obtain, furnish and/or exchangecomplex information
Establishesoffice systems to increase and/or enhance efficiency
Handlestravel arrangements and itineraries and recommends options as necessary to moreeffectively schedule executive's time for multiple people
Willrequire expertise in MS Office products to facilitate the accomplishment ofresponsibilities
Maydirect lower level clerical employees
Performsother duties and responsibilities as required
Requiresmaintenance and management of many databases; and coordination with the peopleresponsible for items in those databases. Including management of those peopleto meet their obligations
Ownand manage the engineering facility moves and maintain an engineering database
Reviewemails to find issues that need immediate attention and work with director toclose those quickly and efficiently
Creationand maintenance of various shared directory: Directorate Shared directory;Various program shared directories; PMO and Engineering shared directory;Shared directory access
Development/ Maintenance of shared point sites
Assistin the development and preparation of presentations, including overallcoordination
Developand maintain master meeting database
Developdirectorate milestone requirements, track overall progress and ensurecompliance: Performance reviews; Training plans; Award submittals; Budgetssubmittals; IRAD requests; Customer satisfaction development
Tracking of all required inputs needed to uppermanagement. Including tracking and driving development of this information

103

Exec Admin Assistant Resume Examples & Samples

Handle all day-to-day responsibilities for the executives they support. This includes and is not limited to answering multiple phone lines, scheduling and coordinating meetings and other general administrative functions
Calendar all meetings and keep executive current with any changes; provide materials and order food/beverages where applicable
Heavy Travel coordination: arranging all aspects of travel including air, lodging, and transportation in conjunction with the corporate travel department
Prepare and review all documents for meetings as well as any department communications
Minimum of 6+ years experience in an executive assistant role
Exception travel arrangement experience, with proven success working across time zones
Must be proactive in meeting and exceeding needs of leader and handle confidential information

104

Admin Assistant Resume Examples & Samples

General office responsibilities including organizing files, ordering supplies and maintaining office appearance, tracking staff schedules, managing the maintenance, upkeep and repair of all equipment, sorting mail, managing all mass mailings, managing communication systems in office, including phone system/TTY and training of new staff on system, providing assistance to ERs when in the field, i.e. retrieval of file information, and welcoming and assisting Bridges participants or stakeholders visiting the office
Input new business contacts in Bridges database
Assist in the management of special events (i.e., fundraisers, receptions, etc.) to include management of invitee list, guest list, table list and donations. Coordinate tasks such as mass mailings, table cards, name badges, etc. Act as liaison to the Foundation office for event planning
Coordinate meeting logistics and take minutes for staff and BAC meetings
Coordinate bi-weekly payroll spreadsheet for approval by director and submission to Foundation office
Reconcile petty cash on a monthly basis
Prepare and submit vouchers and invoices to project funders, as required
Prepare and submit vendor invoices to Foundation office. Maintain routine local accounting records
Demonstrated competence in Microsoft Office software, including Word, Excel and Access
Strong arithmetic skills
Typing 40+ wpm
Demonstrated ability to perform multiple tasks and prioritize accordingly
Basic familiarity with computer networks and demonstrated problem-solving and trouble-shooting skills
Accurate with attention to detail

105

Assoc Admin Assistant Resume Examples & Samples

Prepare daily bank deposits for D Bay and FSV activity
Enter and track daily route variances in cashiering system and follow through to resolve variances within prescribed timeframe
Liaise and provide support as required to the local and Business Unit Central Finance group
Organize maintain department files
Administer specific applications/time bound processes to include specific SME tasks (ArcTree, ESC, ERT, Masterfiles,) in an accurate and timely manner
Maintain high level of integrity and professionalism in handling confidential material
Demonstrate tact, highest integrity, maturity , professionalism, and respect for others, both internally and externally
Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved when needed
Multi-task in a fast-paced environment
Willingness to learn and take on projects (cross-training will be required)
Demonstrate strong computer skills in Word, Excel, PowerPoint, Outlook
Bachelor's Degree preferred; concentration in accounting an asset
Previous experience using Microsoft Office (Word, Excel, PowerPoint)

106

Admin Assistant Resume Examples & Samples

Assisting Director of T&C in the daily administration tasks
Maintain confidential filling system for Dream Makers’ files, records and documents, and ensure its adherence with the company’s standards
Maintain confidential filling system for all correspondence, policies, standards, regulations and various matters related to the T&C division
Follow up with the T&C team on the T&C audit administration process to ensure that the department policies and procedures are in line with the ACCOR audit standards
Ticket bookings for Dream Makers’ annual vacations
Maintain and update HRMS/Oracle System
Execute and follow up on the purchase requests of the T&C Division
Delivery the necessary documents to be signed by the concerned departments
Handle all T&C office supplies, maintain an up to date, accurate inventory of the T&C storage room

107

Admin Assistant Resume Examples & Samples

Knowledge of advanced functions of Microsoft office and willingness to learn new software needed to support the business
CORE WORK ACTIVITIES
And priorities change which may include learning new skills

108

Admin Assistant Resume Examples & Samples

Supports Head of Medical Affairs on various tasks (Calendar Management, iexpenses Filing, POs)
Supports the Compliance and Patient Services Functional lead
Takes notes and minutes meeting as requested
Prepare correspondence, notes or handwritten material and presentations
When requested by the Executive Assistant/Office Manager, support all logistical aspects of All Employee Meetings and Townhall Meetings
Make necessary travel arrangements, using the internal travel resources
Schedules internal and external meetings
Manages special events/projects for internal and offsite meetings
Once vendor has been chosen, monitor vendor process (e.g. Purchase orders and Confidentiality Agreements completed and on file)
Ensures contract management process is followed and uploaded into Selectica
Enter and follow up on all Zinc and FMV requests
Backup for Admin Staff and Medical Assistant when out of office
And any other duties and projects as assigned
At least 5 years of Senior Admin support
High level of proficiency in Microsoft Outlook, Word, and PowerPoint
Consistent track record of success
Good written, oral, communication, organizing, priority setting and planning skills
Bilingualism considered an asset

109

Admin Assistant Resume Examples & Samples

Organize office meetings and conferences/seminars
Daily distribution of correspondence such as letters to the team members
Management of expenses claims and reimbursements. Follow-up on outstanding credit card bills, receipts or payments as need
Preparation of power point deck & coordinating of presentation materials
Other ad hoc duties as required
At least a diploma in any discipline
Proficiency in Microsoft Words, Excel, Powerpoint and Outlook

110

Admin Assistant Resume Examples & Samples

Three years of general clerical experience
Experience working in a higher education setting
Experience working in an educational healthcare environment
Experience organizing, developing, and managing student programs and/or educational tracks

111

Admin Assistant, Miami Cancer Institute Resume Examples & Samples

Arrange for repair and maintenance of office equipment
Composes memos, transcribes notes, researches and creates presentations as needed (i.e. meeting minutes)
Meet and greet clients, vendors, and visitors to the department. Prepares invoices and special and/or recurring reports (i.e. expense reports etc.) Receive, store and maintain inventory of office supplies
Sign for, open and distribute departmental mail. (i.e. FedEx, UPS, interoffice)

112

Admin Assistant, Miami Cancer Institute, a Resume Examples & Samples

Answers and screens telephone calls. Provides information and transfers to appropriate party
Maintains departmental records/logs/files Follow up on all assignments, projects as appropriate
Schedules meetings, makes travel arrangements and maintains departmental/leadership calendar
Orient new employees to include arranging setup of office tools and equipment Perform general clerical duties (i.e. photocopying, faxing, file etc.)

113

Admin Assistant Resume Examples & Samples

Minimum of six months of customer service experience and excellent customer service skills
Prior office experience a plus
Valid drivers license along with a clean driving record
Professional phone manner/techniques is a must
Strong Computer skills is required with Data Entry accuracy
Effective communication skills, including verbal, written and listening skills. Ability to interact with both internal and external customers at all levels
Strong organization skills are required
Strong time-management and multi-tasking skills and capable of determining priorities in a fast paced work environment
Knowledge of ADP electronic parts system (or similar) preferred
Familiarity with Microsoft Word, Excel

114

Admin Assistant to VP Resume Examples & Samples

High School diploma and a minimum of 6 years additional education and/or experience in the administrative professional field or as an executive assistant
4 + years Executive Assistant Experience
Advanced computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, and Excel), and Intranet/Internet proficiency
Must have the demonstrated ability to compile and generate reports, statistics, tables, graphs, and presentations
Individual must be able to complete a wide variety of tasks with minimal supervision
Experience efficiently coordinating calendar and other routine items
Experience with Concur (or similar) travel and expense reporting system
Proven ability to maintain confidentiality
Prior experience coordinating both on- and off-site meetings and/or events
Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities
Strong oral and written communication skills and a team player
Must have experience in supporting a variety of executive levels, management level and administrative support within an organization
Must be able to interface with executive level internal and external contacts with considerable autonomy

115

Admin Assistant Resume Examples & Samples

Answers departmental telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and follow-up; directs calls to the appropriate person or takes messages. Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues. Routinely responds back directly to the caller after performing research or follow-up
Composes all types of correspondence or documents, many times on behalf of the supervisor. Correspondence may be directed toward outside owners, customers or senior level executives. Typically drafts correspondence under own signature
May process data through an automated administrative system. This may include processing items such as expense reports, accounts payable, payroll and personnel data. Performs research and follow-up necessary to solve problems encountered
May identify areas where new administrative policies and procedures may be necessary within a department. The incumbent will initiate the project to develop the new policy or procedure
Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions, which are complex in nature. Research typically requires obtaining data from multiple sources. May have responsibility for a specific departmental process/system, which entails research, and analytical responsibilities
Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies; and prepares variance analyses to explain comparisons to last year's results or the current year budget. May assist in the development and forecasting of budget items
May schedule appointments and meetings or make travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues
May perform data entry into a mainframe application. May develop databases or spreadsheets
May be responsible for presenting information to a group
Position requires a complete knowledge of a full range of administrative processes typically gained through extensive years of experience
Position requires the incumbent be able to multi-task with agility and proficiency as the job demands, while maintaining a high level of attention to detail
Position requires complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company. Incumbent is viewed as a resource to others concerning these areas, and may be required to speak on behalf of their Supervisor and or Department as a whole
Position requires knowledge of advanced functions of a word processing package and may require a working knowledge of other business software packages, including spreadsheet and graphics packages

116

Admin Assistant Resume Examples & Samples

High school/secondary school graduate or professional certification
Previous clerical or administrative experience (comparable to 0-2 years)
Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job

117

Admin Assistant Resume Examples & Samples

Support the Head of Project Management Office and Bids Department
Tender preparation and submission support to the Bid Managers
Book Meeting Rooms & Schedule Meetings
Travel & Accommodation management
Coordination of Business Cards printing
Expenses claims submission
Procurement support
Administrative support to the Bids & Projects Director’s Secretary
Support for Bids & Projects internal & external events
Support for Sales and Marketing administrative matters

118

Admin, Assistant Resume Examples & Samples

Support administrative functions for a growing department, which includes travel arrangements, processing expense claims and maintaining records
Manage office supplies, conference room reservations as well as IT and facilities requests
Process employee timesheets and extract SAP reports
Prepare PO backup material, accruals and engineering services charges
Produce financial reports of information based on SAP information of hours booked and invoices charged to the 3 cost centers
Validate and adjust human resource records for the departments related to organizational structure, status, vacation records
Facilitate the arrival of new members of the departments by arranging for equipment and IT accounts and accesses
Manage the process and database of Controlled Goods individuals and occasional support audits of these records
Support project management of aircraft programs by producing financial reports for the project leads, prepare chargeback records for client invoicing
You have a degree in Office Management or equivalent
You have experience dealing with suppliers and clients
You are comfortable with software tools including MS Office, SAP, Accellion and eRoom

119

Admin Assistant Resume Examples & Samples

Key player for greeting/answer phone calls professionally and transfer to right person correctly
Maintain company phone list by regular base
Greeting visitors/answer questions in polite manners and connect to the right owner for pick-up
Ensure the visitor registration process and the regular report
Ensure safety instruction to each visitor
Visitor database management
Monthly purchase planning which based on the actual stock level and budget
Purchase Process’ and ‘Good Receiving Process’ management
Supervise the ‘Using’, ‘Stock’ and ‘Database’ management
Regular vendor review and market research to ensure the service quality and price at the reasonable level
Daily inbound & outbound mailing handling
Record and database maintenance
Be responsible for executing the process, procedure & working steps relative to vendor Management Process
Perform any other related duties according to business needs
Access card distribution, database maintenance, and access authority create and modification
Monthly database report update
Support Manager on office maintenance from implementation level
Support Manager on office signage and desk card
Support Manager on office daily maintenance & relocation project
Support on Mobile Phone Management
Support Manager on Team Documentations Management
Support Manager on Budget Management
Support Manager on Travel Operation Management
Support Manager on Stakeholder Management
Other tasks assigned by Manager
Bachelor/University Degree in any field
At least 1 to 2 years of Administrative experience in a fast paced work environment
Must have experience in Office Supply/Inventory Management
Must have good English communication skills
Good knowledge in MS Office applications (Excel, PowerPoint, Outlook, etc.)
Independent and can work with minimal supervision
Must have keen attention to details and excellent organizing abilities
With positive behavior and attitude. Can blend well with different kinds of personalities
68 GW of wind turbines under service, we use data to interpret,

120

Wholesale Admin Assistant Resume Examples & Samples

Attending seasonal handover and trend meetings
Liaising with buying and merchandising teams regularly
Store visits to carry out comp shops

121

Admin Assistant, Miami Cancer Institute Resume Examples & Samples

High School,Certification of Completion, or GED
One year of work related experience
Clerical/administrative experience
Intermediate computer knowledge, to include knowledge of MS Office Tools and Internet
Ability to operate office equipment (i.e. copiers, fax machines, printers etc.) Work requires written and verbal communication skills. General knowledge of company policies, practices and operations
Must be able to maintain confidentiality

122

Claims Admin Assistant Resume Examples & Samples

Raise windscreen cheques and log windscreen claims to the system
Assisting with diaries by printing diary chasers and retrieving files
Liaising with Insurers in relation to deleting claims and closing on system
Filing, scanning and archiving duties
Post duties such as opening, franking and collection as required including printing claims email post
Printing schedules for new claims and inputting to motor claim book
Creating new claims on Insurer systems and assigning to handlers
Inputting Irish new claims to Insurer spreadsheets and assigning to handlers
Assisting Claims team with various administration duties as required
Liaise as required with Accounts and Underwriting departments
Reports complaints effectively in line with the companies complaints procedure
Ordering stationery (including grocery and janitorial supplies where required) and ensuring stock is replenished as required
Educated to GCSE standard or equivalent desirable
Basic knowledge of general insurance (London Market / Lloyd’s and Industry) products, services, classes of insurance including underlying legal principles and practices relating to risk within role capacity
Knowledge of the limitations of the companies delegated authority and claims handling agreement
Excellent interpersonal skills, including listening, verbal and written communication with the ability to communicate effectively
Ability to manage complex and highly confidential information
Comfortable working autonomously
Problem-solver

123

Admin Assistant, Jilin Resume Examples & Samples

Provides assistance to area manager
Performs normal office functions such as setting up and maintaining files, interviewing callers and making proper referrals and receiving, referring, or answering mail
Good at Office software, such as Excel and etc

124

Admin Assistant Resume Examples & Samples

Supports the Service Plus Philosophy of Texas Tech University Health Sciences Center
Adheres to institutional and departmental safety policies and procedures
Plans and distributes work to subordinate employees
Coordinates special projects and meetings
Prepares financial management reports, budgets
Maintains files and documentation
Initiates and responds to correspondence not requiring supervisor’s attention
Coordinates and disseminates information
Match invoices to purchase orders, comparing dollar amounts, and prepare invoices for payments
Maintain purchasing files for pending and paid orders
Prepare travel arrangements for RMF staff, and prepare vouchers
Prepare vouchers for reimbursement for RMF Faculty/Staff

125

Admin Assistant Resume Examples & Samples

Cover the front desk, operate the telephone system as receptionist, and greet clients and potential hires
Support 3 district manager
Manage mail and check submissions
Office and facilities management, including building and vendor management
DM Assistant: Run reports for DM, handle DM schedule, coordinate hiring paperwork for candidates
Branch liaison for Technology and meeting coordination, maintain security system
Assist with general inquiries from clients, staff and Advisors

126

Admin Assistant Resume Examples & Samples

Provides accurate, efficient and timely customer service to internal and external
Responsible for CEP course sales and registration
Assists in planning, scheduling, and implementing CEP testing
Assists with overseeing the CEP registration process
Responsible for all test materials
Oversees facilities and coordinates maintenance and repairs of testing
Knowledge of American Red Cross policies and procedures related to operations
Associate’s Degree from an accredited institution
Minimum of 1 year sales experience, 3 years customer service
Advanced knowledge of MS Word, PowerPoint, Access, Visio, and internet

127

SCA Admin Assistant Resume Examples & Samples

Analytical ability and solid understanding of business administration practices. Detail oriented strong follow-through, and ability to work with multiple deadlines
Knows fundamental concepts, practices and procedures of security administration
Excellent PC skills with strong orientation in word-processing, graphics, and spreadsheet software. Good written and oral communications skills

128

Admin Assistant Resume Examples & Samples

Education: College degree and above
Major: Administration Management or other related major
Others: Good communication and learning ability
Administration management knowledge, Basic knowledge of finance management and law
Initiative, Responsibility
Careful, Patience

129

Admin Assistant Resume Examples & Samples

Manage the Director’s schedule; organize reoccurring meetings and respond to meeting requests
Maintain running list of requests by the Director and proactively provide reminders as appropriate for actions and deadlines required
Support the Director and the Capital Planning Department team by performing assigned general clerical duties including, but not limited to, filing, preparing and editing documents, photocopying, scanning and emailing
Enter calls or meeting references/notes into the project management system
Assist in administering personnel tasks including collecting timesheets and submitting to Human Resources, tracking vacation and other personnel requests, and assisting with scheduling performance review meetings
Receive and log all departmental incoming submittals for Director’s review to ensure timely review and return of all submittals
Mail all letters signed by the Director and scan and distribute copies in accordance with department communication protocol
Receive and log all departmental correspondence, by mail or email, maintain and publish departmental correspondence log and distribute to the appropriate staff members as appropriate
Assist in the tracking for the review of outgoing letters ensuring timely responses and assist the Director of Program Management, Director of Project Management, Director of Project Controls and Director of Capital Planning in responding to Freedom of Information Act (FOIA) requests
Organize departmental staff meetings, assisting assigned chairs as needed and ensuring agendas are set one week prior to meeting
Act as the central point of contact for website signoffs and maintenance
Assist others with setup for roundtable, board, and other applicable meetings as needed
Assist with large mailings and Statement of Interest documents
Assist in scheduling and monitoring document archiving process
Assist others in the contract entry process for OPM, Designer and Construction contracts using the project management system
Relieve the Receptionist on a rotating schedule with other assigned staff members
Responsible for coordination of department document management
Creates and maintains inventory of records of archived and offsite documentation
Processes incoming and outgoing documents for data entry, scanning, filing, distributions and archiving
Assist with quality assurance with documentation as needed
High School diploma. College degree preferred
Minimum two plus years related office-based administrative work experience ; including calendar management and document management experience
Strong computer skills, including Microsoft Word, Excel, Outlook, Access, Power Point, and Internet search engines
Excellent verbal and written communication skills, including telephone skills
Professional interpersonal style; ability to interact and build with a diverse range of people
Superb proactive organizational skills
Ability to work on several different, unrelated tasks at the same time
Ability to work under the pressure of tight deadlines
Comfort level with ‘managing up’ regarding scheduling and other pertinent areas
Ability to make decisions about how to prioritize and organize own work
Ability to be reliable and punctual
Exhibit a ‘can-do’ attitude and flexible work style approach
Ability and willingness to proactively research and/or solve issues
Patience and flexibility to meet demands of a constantly changing schedule
Ability to maintain confidentiality at every level

130

Admin Assistant Resume Examples & Samples

Type’s correspondence and other materials on a variety of general and technical topics, some of which are of highly confidential nature
Answers telephone and screens visitors and responds to their questions exercising discretion and judgment or relays information to appropriate person
Assist with typing for all Administrative policies and procedures
Exhibits responsibility and accountability for assigned work, works independently
Must be extremely detail oriented and able to follow through on all assigned tasks
Performs payroll functions
Assist with requisitions needed office and department supplies
Prepare agendas for meeting; take and transcribe minutes of meetings in the proper format and in a timely manner
Responsible for scheduling of clerical staff coverage for vacation, assuring adequate coverage of all shifts
Promotes and displays a positive customer oriented demeanor to patients, visitors, staff and physicians
Obtains required patient information with 100% accuracy from patient, physician, and/or physician staff, at time of scheduling appointment
Maintains current knowledge of scheduling changes to include changes in provider hours of operation, exam preps, contraindications, etc
Completes Cath Lab check in process
Advises director of any potential problems or delays in scheduling
Reschedules patients as necessary
Regular, punctual and dependable attendance
High School Graduate with Associates/Bachler’s, college degree preferred
Knowledge of grammar and basic arithmetic
Knowledge of general office procedures and practices
Previous clerical or supervisory experience preferred
One year experience in hospital registration, medical background, or physician office setting
Ability to plan, work, and complete assignments in a timely manner without close supervision
Ability to understand and follow oral and written directions; Independent judgment skills
Ability to establish and maintain effective working relationships with department and hospital personnel
Ability to organize and complete work in an accurate and timely manner
Must possess excellent communication and customer service skills

131

Admin Assistant Resume Examples & Samples

Provide a professionally-maintained office environment. Assist with coordination for repairs and maintenance of building and office equipment. Responsible for assets safekeeping, asset tagging and annual physical count. IN addition, directly supervisees and coordinates service providers to include: janitorial, lawn, snow removal, vending, etc.
Provide support for location staff requests, i.e. letters, memos, short proposals
Provide installation contract booking support to include creation of required documents (certificates of insurance, bid bonds), contract folder or job book preparation, verifying compliance with contract booking procedures
May be responsible for new hire processing, including orientation, introduction to company benefits and processes, e.g., time and expense reporting
Perform other administrative support as appropriate for the specific field location

132

Admin Assistant, Int Resume Examples & Samples

Answer incoming phone calls and assist customers with questions
Coordinate with the safety manager on workers compensation, OSHA logs and answering questions
Cross-train in payroll & purchasing and provide back-up when necessary
Maintains, creates and updates spreadsheets/Car Status reports for tracking various information as directed by Plant and QA Manager
Assists in distributing various human resources information, policies and procedures to all employees at the facility
Keeps up to date on employee benefit information. Answer questions and/or direct employees to the appropriate resources
Keeps employee records up-to-date and filed appropriately in timely fashion
Maintain personnel and other filing systems on a regular basis
Assists in processing accounts payable and receivable
Receive inventory receipts and production into SysPro
Coordinate with management for recruiting, hiring, training and orientation of new hires through ADP system
Coordinate with management for termination of employments through ADP system
Totals and audits weekly time in ADP and prepares for payroll processing
Proficiency at an Intermediate level in a variety of computer software applications; Excel, Microsoft Word and Outlook
Ability to maintain appropriate levels of confidentiality
Knowledge of office administration procedures
Ability to operate most standard office equipment
Good to excellent spelling, grammar and written communication skills
General knowledge of accounting and payroll functions
Excellent telephone and oral communication skills
Extremely detail oriented with excellent organization skills
Ability to manage a variety of tasks at the same time
Two to four years of general experience in an office environment required
Work in a manufacturing environment is helpful
Previous ADP experience is helpful

133

Admin Assistant Resume Examples & Samples

Demonstrated pattern of highly effective communication, organizational and interpersonal skills.　
Demonstrated problem solving and analytical ability.　
Possess unquestionable ability to maintain confidentiality.　
Ability to initiate appropriate action independently as well as exercise maturity in judgment.　
Ability to prioritize work and balance multiple tasks at once.　
Demonstrated successful use of personal computers and word processing and ability to learn and use specialized computer programs.　
Software proficiency in the Windows environment includes Microsoft Word, Excel, Powerpoint, Lotus Notes and ADP EV5

134

Admin Assistant Resume Examples & Samples

Minimum three years of Administrative experience is required
Operate office equipment and computers with accurate results
Effectively use typical office software, such as: word processing, spreadsheets, database, and presentation software
Ability to deal with privileged information in a confidential manner
Fluent and professional business vocabulary, tact, discretion, and judgment
Must be fully bilingual in Spanish and be able to create professional correspondences in Spanish

135

Admin Assistant Resume Examples & Samples

Proficient in MS Office applications
Professional (business-like) personality / demeanor
Trainable; fast learner

136

Sunglass Hut-admin Assistant Resume Examples & Samples

Manages Executive Leadership Team (ELT) members’ calendars
Organizes and prioritizes daily administrative responsibilities, organizes multiple brand projects with the senior brand team effectively; ensures important matters receive top priority
Proactively manages department commitments and timelines such as project status updates, performance appraisals, etc
Ensures supervisor is aware of critical dates and deadlines
Attends weekly department meetings, takes notes, and follows up on pending matters
Accurately communicates relevant and potentially sensitive information to and from others including the Luxottica Retail Executive Group
Tracks and maintains personnel records with highest level of confidentiality
Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages
Coordinates and manages details of advanced travel arrangements, including international travel
Organizes and coordinates complex meetings and events as required
Anticipates and follows up on requests and issues with a proactive, problem-solving approach
5+ year’s administrative experience
Advanced proficiency with Word, Excel, PowerPoint, Outlook and flowchart software with strong emphasis on PowerPoint
Strong organizational and prioritization skills, and ability to balance multiple tasks
Ability to work independently and exercise sound judgment
Advanced grammar and English skills
Creates an environment that fosters teamwork and trust

137

Rooms Admin Assistant Resume Examples & Samples

Accounting background would be advantage
Experience in Opera program is bonus
Detail oriented and admin skill
Analytical and strategic

138

Admin Assistant Resume Examples & Samples

Maintain confidential filling system for Connector’s files, records and documents, and ensure its adherence with the company’s standards
Ticket bookings for Connector's annual vacations
Welcomer, Quality & Attitude Manager, Event Manager - some of the new Pullman professions

139

Admin Assistant Resume Examples & Samples

Graduate in any discipline, (upto 2 years experience); Fresher can also apply
Excellent in English and communication
Good in excel and word

140

Admin Assistant Resume Examples & Samples

High school diploma or GED with experience working in an office (i.e. data entry, excel, word processing)
Experience providing administrative assistance to clients, families and staff in a substance abuse treatment setting
Experience managing financial paperwork including creating invoices, tracking expenditures, gathering statistical data
Bi-lingual

141

Admin Assistant Resume Examples & Samples

Schedules meetings for Chief Operating Officer and Shared Services Director
Coordinates staff CSC and access management system requests
Works with management team and matrix partners to coordinate workstation space for staff
General administrative support of minute taking for meetings and light filing
Ordering and maintaining department forms, office supplies and copy room supplies
Processes hardware, software and wireless requests on behalf of department staff
Maintains County Trip Reduction Program for Carpool and Public transportation for CMG and Cigna Health plan Employees
Maintenance of department files according to organization
Process invoices and expenses using the Company Oracle and Concur System
Demonstrates a positive customer service approach in all internal and external customer experiences
Improves the customer and external vendor experience through inquiry calls received
Bachelor’s Degree or equivalent experience in a business or health care related field required
Previous experience with Cigna Medical Group preferred
Strong computer skills required: Microsoft Outlook, Word, Excel, appointment scheduling systems
Ability to work independently and take initiative with limited direction
Ability to multi-task and adapt to change in a fast paced environment
Demonstrates positive customer service behaviors
Ability to excel at details, multi-tasking and working under pressure

142

Mont DC Admin Assistant Resume Examples & Samples

Sorts and distributes incoming mail/correspondence received
Maintains appointment scheduling for management team. Contacts appropriate individuals to schedule and confirm meetings
Screens incoming telephone calls to senior level management. Greets visitors as necessary
Communicates with various internal and external contacts to research and obtain information for management team as necessary
Coordinates travel arrangements for management team with Travel Department
Prepares, distributes and maintains filing system for various confidential reports and other communications as directed
Performs general administrative and clerical duties including copying, filing and answering telephones
Monitors and orders supplies, including generating purchase orders
Monitors and maintains expense tracking and invoice processing for the facility
Performs semi-routine duties where some judgment is required. Work is performed under defined and uniform procedures
Maintains the integrity of our Mission, Vision and Values statement while performing daily job duties
One to three years previous administrative/clerical experience is required
Ability to type 60 WPM and familiarity with a variety of software packages including but not limited to Word and Excel is required
Excellent oral and written communication and organizational skills is required
Knowledge of modern office methods and procedures, telephone techniques, and office equipment, as well as English usage, spelling and punctuation
Ability to maintain a positive working relationship with all associates within immediate department and other departments and to use good judgment in recognizing scope of authority
Ability to handle multiple tasks, be detail oriented and maintain confidentiality. 7. Ability to perform administrative and clerical duties with speed and accuracy without immediate and constant supervision
Ability to perform physical activity at a sustained pace within a Distribution Center environment including walking, bending and lifting is required

143

Assistant Admin Assistant Resume Examples & Samples

Plan, evaluate, and coordinate administrative support to the management team as needed
Ability to prioritize workflow, work independently, accurately and meet deadlines
Strong proficiency with Microsoft Office with emphasis in Excel and PowerPoint
Must be highly detail oriented and possess excellent verbal and written communication skills
Excellent interpersonal skills, demonstrating the ability to work as a team player and maintain a positive working environment
Ability to adapt to changing work priorities and react with appropriate flexibility, interact with all levels of employees, and work accurately with details a must
High level of professionalism and confidentiality required
1-2 years of administrative assistance and customer relations experience

144

Assoc Admin Assistant Resume Examples & Samples

Reinforce polices and provide training to Delivery Drivers around document and cash compliance requirements
Prepare daily bank deposits for Conventional and FSV activity
Review AR Adjustment reports for legitimate charges; rebilling if necessary
Maintain & balance various Cashier Logs such as NSF, Driver over/short, Customer Overpayments, and Unauthorized Charges
Backfill duties of other Administrators when needed
Ability to lift approximately 30lb coin bags and/or boxes repetitively
Must be bondable
Must be able to work overtime as required, including Saturday of period ends
Must be able to work flex schedule with evenings up until 7 p.m

145

Admin Assistant Resume Examples & Samples

Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently
Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond
Screens telephone calls and redirects to individuals who can quickly and efficiently respond
Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required
Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department’s budget process
Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports
Handles confidential and/or sensitive department information with discretion
Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed
High School Diploma / GED and at least 2 years of general administrative experience (ex: answering phones, making travel arrangements, distributing correspondence, etc.)
Experience coordinating and scheduling multiple events simultaneously
Experience managing calendar for 1 or more individuals (for example: setting up meetings and determining the priority of meeting requests and events)
Experience working with individuals at all levels of the organization
Experience building and maintaining relationships within a team
Basic level skill in Microsoft Word (for example: opening a document, cutting, pasting and aligning text, selecting font type and size, changing margins and column width, sorting, inserting bullets, pictures and dates, using find and replace, undo, spell check, track changes, review pane and/or print functions)
Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates
Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary
Experience using Microsoft Outlook for email and calendar management

146

Admin Assistant Resume Examples & Samples

Proactive with strong interpersonal communication skill
Strong organizational and trouble-shooting skills
Ability to establish and maintain effective working relationship at all levels in the organization
Ability to produce accurate and timely work product
Strong organizational skills with attention to detail and accuracy
Ability to maintain confidentiality and exercise appropriate discretion with information
Proficiency using all Microsoft Office software
Proficiency with all office equipment, including but not limited to; telecommunications system, A/V equipment, fax machine, photocopier, general usage PC and peripherals required
Professional telephone etiquette is essential
Bachelor’s degree from an accreted college or university with a preference in a business related field
Experience with University of Colorado software such as Concur (or other travel process software), PeopleSoft, m-Fin, and HCM
Experience in a university or healthcare environment
Advanced levels of experience creating documents, spreadsheets, presentations and reports using electronic software such as Microsoft Word, Excel, and Powerpoint
Prior experience in planning meetings, conferences, and seminars
Experience working with web-based meetings
Experience utilizing electronic scheduling software, such as MS Outlook, for arranging meetings with multiple attendees, conferences, and special events

147

Admin Assistant Resume Examples & Samples

Utilize the procurement card to pay all outstanding invoices for the division; when applicable use CU Marketplace for purchasing capital/non capital equipment and coordinate with the purchasing office on service contracts and agreements
Organize and participate in various meetings to include room scheduling, organizing of schedules and taking minutes
Coordinate a variety of projects as assigned by the division head and the administrator, which may include but is not limited to; T32 submission, 7 Year Department Review…etc
Maintain distribution lists and provide communication on behalf of the the Administrator
Proactive with strong interpersonal communication skills
Ability to produce accurate and timely work products
Bachelor’s degree from an accredited college or university with a preference in a business related field
Experience in planning meetings, conferences, and seminars, including working with web-based meetings
1+ years’ experience utilizing electronic scheduling software, such as MS Outlook, for arranging meetings with multiple attendees, conferences, and special events
Proficient using all Microsoft Office software
Experience with Concur or other travel process software
Experience using PeopleSoft finance and HR systems

148

Admin Assistant Assoc Resume Examples & Samples

Prepare orders and/or change orders as required
Utilize office machines and computers as required
Make travel arrangements for Managers
Monitor and file correspondence in areas responsible
Handle phone calls and correspondence where authorized
Input data where required
Monitor site reports as authorized
Greet visitors

149

Admin Assistant Resume Examples & Samples

Provide prompt, efficient and courteous attention for all contacts and transactions courteous service. Demonstrate friendliness and greet every customer as they enter and participate at the sale. Maintain a professional appearance and work area consistent with the Handbook
Be familiar with procedures for handling all aspects of customer complaints or disputes. Resolve any customer complaints in a friendly, courteous manner. Advise the Marketing Manager or designated manager of all serious complaints or incidences
Compile information needed for various reports and assist in coordinating project-oriented duties at the direction of the Manager
Maintain various files and confidential data; produce confidential reports and correspondence for the Manager
May be responsible for purchasing office equipment for various departments
Maintain a good flow of communication with the all auction personnel
Monitor all working area conditions and equipment to ensure they are within corporate standards for cleanliness, proper maintenance and safety. Advise Facilities of all breakdown and maintenance needs immediately
Make sure all area conditions do not threaten employee or customer safety. Respond to and follow proper procedures on employee and customer accidents, injuries, and loss or damage to any property. Report all incidents immediately

150

Exec Admin Assistant Resume Examples & Samples

Order department office supplies from approved vendors and in some facilities this role supports medical staff and may support ordering of medical supplies
Prepare program packages and or documents by event. Example: Registered Dietitian, well woman, Healthy Minds, know your numbers, etc
Supports tabling/community health events and promotion
The incumbent must be a graduate of a credited High School with a minimum of 2 years business/administrative experience
Operates within well-defined practices and procedures
He/She must have superior word processing and computer skills and knowledge of all current company technology programs (Internet, Excel, Access, Power Point, and Word.) Preferred candidate will have experience with Concur, epayroll, etc. and only Amex systems
He/she must be able to prioritize and handle multiple tasks, should possess good judgment, good interpersonal skills and telephone presence
He/she must be motivated, an enthusiastic team player, demonstrate conduct that reflects the highest ethical standards, and be professional at all times
He/She must be able to interact and build ongoing working relationships with outside and internal clients
He/she will provide support to colleagues and promote teamwork among all Wellness Center staff
Handles day-to-day work challenges with confidence and professionalism
Internal: all levels of Amex leaders, employees, colleagues, and support personnel (e.g. HR, Safety, Security, etc)
The incumbent is required to deal with all levels of employees from various backgrounds that present themselves to the Wellness Center. Compliance with Wellness Center policies and procedures is required
External: includes physicians, emergency medical response units, supply vendors, workers compensation third party carrier, etc
Demonstrates the ability to recognize and act on important mail and messages
He/She must recognize when a problem has occurred and suggests an approach to the leader for solving the problem
The administrative assistant is responsible for identifying the employee’s needs and directing them to the nursing staff when appropriate
Participate in committees formed to address department policy, procedures, or programs; provide input on decision-making

151

Admin Assistant Resume Examples & Samples

75% - Managing duties including; handling incoming cash and checks from customers. Reconciling all driver bags to BOL’s to insure we are not missing items. Prepare checks to be mailed for processing’s as well scanning of checks when needed at the facility. Support collections activities by reviewing invoices for off-site collector. Complete purchases of office supplies through SAP. Partner with the commercial team in setting up customers and vendors
25% - Administrative duties such as filing and paper work as well as quarterly activities, such as preparation to ship files for long term storage, and PC inventory recording. Other duties to help support the location will be further defined as the role grows
Must have intermediate level proficiency with Microsoft Office (Excel, Word & Outlook)
Must work over-time as needed
Monday – Friday, with occasional Sundays to help cover day clerk as needed
Must be able to sit, stand, walk and squat for extended periods of time
Must have the ability to occasionally lift 10-25 lbs. from floor to waist and horizontally
SAP system experience

152

Temp-admin Assistant Resume Examples & Samples

Answers and screens the telephone calls; handles more complex inquiries, takes messages and transfers calls to the appropriate party. Receives and directs visitors, sorts and distributes mail and maintains departmental files and records
Schedules and maintains the calendar of appointments, meetings and travel itineraries. Prepares any necessary information for meetings; prepares and distributes minutes of meetings
Welcome and greet all visitors and ensure reception and office area is well kept
Responds to issues and tasks involving the administrative functions of the office. Handles these situations in a timely and efficient manner
Working well with other assistants to effectively manage calendars and meetings
Other administrative tasks as deemed necessary
At least two (2) of administrative experience
Proficient knowledge, with proven experience, of Microsoft Office applications
Strong oral and written communication skills, ability to interact with all levels of management
Well organized and detail oriented

153

Spanish Speaking Admin Assistant Resume Examples & Samples

To Maintain category SKU data integrity in line with company targets
To support new product & supplier setup through to the launch
Liaise closely with the supply analysts/ suppliers and other departments to ensure that new products are accurately set up in corporate systems and delivered into stores according to agreed timescales
To ensure weekly supply chain system administrative tasks are completed on time
To monitor and measure Ad Hoc corporate initiatives
To support supply chain team with ad-hoc data reporting
To ensure daily order amendments are updated in corporate systems daily
To provide great customer service to store colleagues through speedy and accurate issue resolution
To carry out the accurate filing and maintenance of all required records in line with company procedures and legal guidelines, on behalf of the category
To liaise cross functionally with colleagues, JS departments, stores, suppliers etc. to ensure we build strong relationships to meet our shared objectives
Where applicable, to support & develop new employees in the use of IT systems
Systems knowledge especially Excel & MS Office
Analytical & Numerical skills
Knowledge of business principles and core values
Effective communicator & networker
Excellent admin and organisational ability
Spanish speaking (essential)
Educated to GCSE or equivalent (essential)
A level or equivalent (desirable)

154

Admin Assistant, Fcm Resume Examples & Samples

Greets and communicates with participants, community visitors, and general visitors
Ensures that participants are properly checked in for office visits
Answers the phones and directs calls appropriately
Assists with maintenance of participant case records on the computer system by performing data entry
Assists with file maintenance and other related documentation
May coordinate transportation services for program participants

155

Admin Assistant Resume Examples & Samples

Complete travel amendment forms for the mining personnel, gaining approvals and timely processing
Process all reservation orders as required for all DBS Mining Operations
Maintain daily attendance in timesheets on a daily basis in preparation for the fortnightly pay run
Process leave applications against approved leave manning levels
Maintain production roster
Receive incoming calls and respond to all enquiries at the front desk and direct as necessary
Prepare for weekly safety meetings
Maintain and control stationary stock movements
Input invoicing and purchase requests
Perform end of month reporting
Manage utilisation of the chartered flights, and any additional charters required
Bookings of charter and domestic flight bookings and accommodation as required
Ensure site is informed of any changes relating to travel including delays, policy changes and other information as required
Raise SAP requests for facilities team as and when required
Perform other adhoc duties as requested via Admin & Facilities Superintendent

156

Admin Assistant Senior Assoc Resume Examples & Samples

Coordinate Sales projects as assigned by Manager and/or Sales partners
Sales Force maintenance
Partner with the Sales team to develop customer presentations, mass mailings, and other customer or producer related projects
Provide back up telephone coverage support to Sales Team
Actively participate in staff meetings and one-on-one meetings. Work collaboratively with peers, management, and project teams toward solutions, and quality improvements

157

Admin Assistant Resume Examples & Samples

Processes Transportation mail
Maintains daily driver log
Processes fuel logs
Provides administrative support to the Transportation Department
Responds to transport driver request
Collects driver data and produces management reports
Resolve billing issues
Assists with driver payroll mailings
Assists with random and post-accident drug testing
Handles additional projects as needed
Maintains printer, fax machine and office supplies

158

Admin Assistant Resume Examples & Samples

Generate FedEx Labels for PS/Ship as needed
Accept deliveries when Mailroom Assistant is not available
Assist with Saturday catering during tax season
Manage off-site client file records
Run office errands as needed (getting birthday cake, going to post office etc.) so car is required
Ability to deal with the public and staff in a pleasant and professional manner
Ability to manage a complex officeenvironment for effectiveness and efficiency
Comprehensive knowledge of standard officepractices and equipment
Functional usage of Microsoft Outlook, Word and Excel
Demonstrate organizational ability, a self-starter, and familiar with the area, outgoing and persistent
Pride in accomplishing tasks thoroughly, accurately and quickly, ability to apply skills to be helpful to co-workers
Ability to take direction from several sources
Strong English verbal and written communication skills, with a command of business

159

Admin Assistant Resume Examples & Samples

Provide on-site PEO IWS program support during scheduled AEGIS Modernization Availabilities by assisting the AEGIS Test Officer (ATO) and AEGIS Technical Manager (ATM) in meeting established milestones and objectives and supporting the AMOD team throughout the availability
Provide extensive customer liaison and develop networking relationships with the various program stakeholders, government agencies, ship's force, and various contractor representatives
Support waterfront initiatives and strategies proactively by developing white papers, Naval Correspondence, proposals, presentations, letters/memos, and/or emails as required to support AMOD and/or BAE management and respective waterfront teams
Record and electronically document detailed notes, concepts and discussions during team conversations, program reviews, forums, and/or meetings; provide detailed summaries and initial action items, tracking through resolution
Assist ATO and ATM with the coordination, development, and management of AMOD Standard Operating Procedures (SOPs)
Manage and track ongoing, upcoming and emergent tasking as directed by the AMOD Waterfront Management, to ensure task completion and action resolution.(i.e. during management absence; must understand priorities and execute tasks within the required time)
Manage local office facility, including furniture and infrastructure upgrades, personnel assignments, electronic media connections, organizational charts, local documentation, etc
Act as a meeting facilitator, reserving facilities, set-up and break-down, supplying appropriate media and equipment for meetings, and making required accommodations to support all attendee’s needs
Act as an Information Technical Liaison to troubleshoot office media malfunctions and utilize available resources to provide resolution
Coordinate with contracted representatives to schedule regular maintenance for the facilities; identifying emergent problems and coordinating with appropriate representatives to provide resolution, track progress of work, and provide feedback/status to AMOD and/or BAE Management
Develop and issue weekly reports to AMOD and BAE management detailing pertinent and/or on-going waterfront efforts
Perform other tasking, as directed by PEO IWS Representatives, AMOD management, AMOD team leads, and/or BAE Systems management
Highly proficient in MS Office Word, Outlook, Excel, Access, and Power Point
Strong attention to detail with organizational and problem solving skills
Ability to interface positively with a diverse population
Ability to work independently and pro-actively in providing high quality support
Ability to obtain and maintain the required security clearance
College degree or equivalent related administrative experience

160

MD Admin Assistant Resume Examples & Samples

Provides administrative support for the Managing Director. Arranges venues for Regional meetings. Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes. Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules, using both electronic and paper media. Reviews incoming mail. Ensures that customer service mail is promptly responded to by the terminal. Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment. Gathers information necessary to prepare reports for meetings Assists with and/or completes annual departmental budget and reviews periodically to ensure department is within budget; maintains ledger of expenses by District staff Reviews and logs incoming invoices. Monitors and updates Learning Management System (LMS) database. Completes and maintains regional staff check-list
Five (5) years experience required in office administration or related area
Software skills, including use of Microsoft Office software and web-based applications. Verbal and written communication skills necessary to explain complex and/or confidential information. Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals. Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions. Ability to develop effective methods for tracking and monitoring data or information. Knowledge of concepts, practices, policies and procedures related to FedEx Ground organization

161

Admin Assistant Resume Examples & Samples

Knowledge of work group functions and processes beyond team boundaries
Ability to prepare presentations with little assistance
Intermediate to advanced knowledge of required software applications
Handle multiple demands on an on-going basis including familiar situations, sensitive information and some high level contact

162

Admin Assistant Resume Examples & Samples

Handle incoming calls, letters, express and fax timely
As the first image of company, present hospitality to all visitors properly and follow the policy on visitor recording
Reserve hotel rooms and tickets, order taxi and maintain relative information
Follow up the employee moral activities
Record cleaners, drivers and safeguards attendance/overtime working
Act as an environmental protection surveyor, monitoring the situation of power, water, paper and telephone cost saving etc
Contact suppliers for office facility repair services
Monthly office supplies and stationery purchasing
Archive company documents, execute documents control and make them easy to be reached
Code and register company’s fixed assets
Follow up the procedure of new hire/dismission employee
Submit monthly budget of office supplies and stationery
Assist Admin Supervisor to pass the yearly enterprise audit of local government successfully, such as High-Tec company audit, IC design company audit and Industrial & Commercial audit

163

Admin Assistant Resume Examples & Samples

Maintain orderly workflow with efficient, safe operation of the Branch
Prepare time cards, bi-weekly payroll forms, and keep manual records of all Associate vacation time and attendance records
Complete scheduling sheets, process files, make changes, cancellations, and process for regional input when necessary
Maintain Master Log Book of scheduled book fairs
Keep accurate filing system for complete customer base
Maintain an accurate inventory of office supplies and re-order as needed
Two years of general secretarial experience
Good organizational, analytical skills with attention to detail
Proficient computer skills in Word and Excel and other Microsoft Office applications
Good interpersonal skills with the ability to relate to staff members at all levels
Professional demeanor, attire; professional phone skills
Must read, write legibly, and clearly speak English
Good proof reading skills, ability to operate 10 key calculator
Ability to work independently and prioritize workflow to meet critical deadlines
Self-motivated, disciplined, commitment to quality and strong team player
Ability to be flexible and adapt to change

164

Coord RL / Admin Assistant VR Resume Examples & Samples

Bachelor’s degree in Business Management, Psychology, Sociology, Education, or related field highly preferred
Experience in public speaking preferred
One year of experience in volunteer administration, adult education, or other similar experience preferred
Experience in event coordination and planning preferred
Experience in fundraising preferred
Previous experience working with children in a professional capacity preferred
Basic knowledge of hospital routine and procedures
Excellent customer service, organizational, and time management skills
Familiarity with the community and its potential source of volunteers
Able to adapt and react calmly under stressful conditions
Possess the ability to represent department/function in a professional, courteous, and efficient manner
Coordinates, provides guidance and structure to the Radio Lollipop program. Motivates teams, groups and individual volunteers. Designates volunteer leaders and assigns responsibilities as needed
Delegates and assigns activities, responsibilities, and tasks to volunteers in Radio Lollipop. Responsible for delegating to volunteers
Produces, promotes, and oversees fundraising activities and major events throughout the year for Radio Lollipop. Meets fundraising goals set annually
Responsible for training volunteers on Radio Lollipop equipment & technology. Ensures supplies, games & necessary tools are organized and available for programs
Assists with the maintenance of Radio Lollipop radio equipment
Provides all fundraising for Radio Lollipop raising between $70,000 - $100,000 per year (including in-Kind). Coordinates fundraising events and toy drives
Assists VR department with interviewing perspective volunteers, orientations, specialized volunteer trainings, and volunteer placement changes
Performs all clerical services and functions pertinent to the efficient operation of the department, including but not limited to; data entry, filing, gathering documents, answering phones, etc

165

Admin Assistant Resume Examples & Samples

Prepare daily bank deposits for Conventional and FSV activity (scan checks, count currency and coin)
Provide coaching and training to Delivery Drivers on document and cash compliance requirements
Process all Full Service Vending (FSV) coin; count, sort, wrap and box
Prepare and reconcile FSV coin floats and coin bags
Coordinate servicing of coin and cash office equipment and replenishment of supplies
Invoice and prepare handheld routes for next day delivery
Provide backup for Settlement by completing late day generation invoices
Enter and track daily route variances in Excel spreadsheet and follow through to resolve variances within 48 hours
Provide a weekly review and analysis of non-compliant and variance trends
High School Diploma required; concentration in accounting an asset
Three years of relevant business experience an asset
Intermediate knowledge of Microsoft Suite
Demonstrated ownership and initiative to ensure a safe and functional work environment within the cash office
Ability to work independently and under time constraints with minimal supervision
Excellent communication skills - ability to influence others
Ability to lift approximately 20lb - 30lb coin bags and/or boxes
This position requires repetitive squatting and bending

166

Admin Assistant Resume Examples & Samples

Provides confidential administrative and office support under the direction of a department head
Receives and responds to routine correspondence following established procedures not requiring management review
Assists with interdepartmental issues to help coordinate problem solving in an efficient and timely manner
May compile and analyzes basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary
May prepare moderately complex reports, maintaining records requiring classification and compilation of varied information
Coordinates meetings which may include preparing agendas and materials, and transcribing meetings along with distribution of documents
May manage calendars, visitors and appointments
May schedule and manage travel arrangements for department
May prepares expenses reports and manage submission process for supervisor
May process business supply and/or facility requests
May process incoming, outgoing mail and shipments
May back-up other administrative personnel including receptionist
3 - 5 years office/clerical experience
2 - 3 years experience with computer software programs
1 - 2 years experience in an administrative role

167

Admin Assistant Resume Examples & Samples

Manages and prioritizes multiple assignments simultaneously and effectively such as, acting as a liaison between internal and external customers by greeting customers, answer and triage phone calls
Administers calendar and schedules management
Composes and prepares a variety of correspondence (e.g., reports, forms, presentation materials, messages, etc.) as required
Provides coverage of other areas such as front end, point of service and registration
Coordinates management functions and assists in special projects
Three years office experience
Typing proficiency of 45 wpm with accuracy preferred
Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)

168

Admin Assistant, Mdts, Petrochemicals, Global Resume Examples & Samples

Assist Directors on daily secretarial support
1 Outlook Calender Management; Schedule Meeting
2 Biz Trip Support, Hotel/Flight Tickets booking, Transporation Arrangement
3 Expense Claim for biz trip, local expense and etc
4 Annual leave Application & Record Tracking
5 Admin Assitance for direcotors' personal activities, visitors and friends
6 Related Documents filing
Events Support/VIP Visitors Reception
1 Hotel Accommodation Arrangement, includes hotel quotation collection, contract negotiation and payment arrangement
2 Meeting Room Reservation, Tea break arrangement
3 Transportation Arrangement, for management team/group between hotel and office
4 Group Dinner Arrangement if required
6 Seek Corporate Funciton Support, like IT, Corporate Commnicaiton, Site Admin and etc
7 Provide on-site support for events/ VIP visitors
Polymers Department Admin
2 Invitation Letter Issuing for oversea visitors
3 Support on department events, formal and informal
4 Support on regular meeting such as Polymers Bi-weekly Meeting& Take meeting minutes
MDTS Team Support0
2 Support MDTS managers
Back Up Sales Administrator activities when required3XXXXVVV2
3 Support on documents signed back, term contract checklist
4 Support on administarive work assigned by Sales Team
5 Sales department car reservation& Coordinate

169

Group Admin Assistant Resume Examples & Samples

Takes initiative to follow up on relevant issues and informs manager of status as well
Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering
Opens, sorts, prioritizes and distributes incoming communications and other provisions
Maintains calendar(s) and arranges meetings
Organizes files, assembles relevant data, compiles statistics or information as directed for use by others
Makes travel arrangement, prepares expense reports and process invoices, maintains financial and expense records
Greets vendors and visitors
Responsible for maintain office environment
2+ years of experience in a role of personal assistant (ideally in corporate environment)
Advanced level of English knowledge
Superior communication and organizational skills
Diplomacy, flexibility and accuracy is a must
Friendly and professional manner
Multifunctional individual who knows how to prioritize under pressure

170

Icg-ibd-admin Assistant Resume Examples & Samples

1-2 years of work experience in managing travel, expense and office admin in a similar role in a leading company
A strong command of the English language (oral and written); must be a confident and effective communicator
Ability to work under pressure, with minimal supervision, and in a team environment
Strong interpersonal skills for dealing with local colleagues (e.g. accounts, travel desk) and overseas colleagues
Ability to multi-task and re-prioritize tasks continually
Ability to pick up new tasks quickly
MS Office applications
Methodical approach and strong organizational capabilities

171

Admin Assistant Resume Examples & Samples

Provides project administration support
Assists with keeping Project Tracker entries up-do-date
Formats various project reports, such as Executive Summaries for Developers and Financial Institutions as well as Market Summaries for outside consultants
Provides outside consultants with reports, such as Market Summaries and STR (Smith Travel Competitive RevPAR Reports) for impact analyses
Is liaison with STR for trend analyses
Assists with posting agendas, reports and minutes to SharePoint site for Hotel Development (HDC), Growth Administration (GAC)
Assists committee SharePoint users, as needed
Performs research, analysis, and reporting
Pulls ad-hoc reports for team members using tools, such as MRDW, On-Demand, Development’s project tracking tool (OASIS), GuestVoice, and STR
Performs data entry of competitor information, approved pro forma packages, etc
Escalates team member’s helpdesk tickets, if needed
Coordinates technology purchases with IT team
Maintains network drive organization
Reviews monthly internal costs; follows-up on corrections
Provides office administration support
Assists with staff travel arrangements
Review monthly STR invoice
Process Payroll
Provides other administrative assistance, as needed
Advanced computer skills, especially MS Word
Ability to quickly learn new processes, tools, and systems
Strong organization skills with an attention to details
Ability to work effectively in teams or independently

172

Admin Assistant, Trauma Resume Examples & Samples

Three to five years experience in office management, bookkeeping
Two years of Administrative Assistant or Executive Secretary experience required
Ability to read, write and communicate effectively in English; additional languages preferred
Proficiency in Microsoft Word & Excel
Ability to use all office equipment
Able to type accurately. Able to take dictation

173

Admin Assistant Resume Examples & Samples

Assist with vendor management activities
Assist with expense processing, tracking, analysis and reconciliation - expenses of the department and individuals
Maintaining and tracking of Departmental records including gift register, etc
Ensures the existence of necessary office supplies and makes requests through P2P, raising technology and telecom requests for changes and helping with travel arrangements and hotel bookings
Provide support in terms of all of these when we have audits, visitors, etc
Ensuring proactive follow ups on meetings, scheduling and all administrative functions of the department
Assist with ad hoc reports, special projects, organizational charts, analytics and such similar areas
Help in preparing and reviewing materials for use in discussions and meetings (i.e. decks and minutes of meetings)

174

Admin Assistant Resume Examples & Samples

Responsible for ensuring that all patient grievances are investigated and resolved in a timely manner, in accordance with the EYEXAM of California Enrollee Grievance System
Works with Clinical Director, Office Manager, Managing Doctor and General Manager to reduce patient care and customer service issues
Maintains grievance and patient service issue opportunity log and presents to QAC quarterly
Works with Managing Doctors and office staff to facilitate provision of language assistant services to limited English proficient members
Manages, mailing lists, organization charts and personnel data
Coordinates data flow for creation of multiple, regular department reports and follows up on pending matters as needed. Distributes reports in a timely manner to appropriate recipients
Drafts correspondence as necessary and produces error-free and grammatically correct documents
Strongly Proficient with computer software systems and applications with strong emphasis on Word, Outlook and Excel
Maintains a high level of confidentiality and exercises good judgment
Organizes and maintains files and sensitive information
7+ years of administrative experience

175

Admin Assistant Resume Examples & Samples

Minimum 'A' Levels or Diploma
Minimum 5 years of working experience
Proficient in MS Word, Excel, Outlook, PowerPoint and Internet
Self-starter/independent worker; capable of working with daily minimal supervision
Ability to work across cultures and with diverse range of people
Be flexible and accessible during peak periods of work
Ability to work well with people of diverse background
81058BR

176

Admin Assistant Resume Examples & Samples

Executive support for two Vice Presidents (VP, Sales Operations in addition to the VP, Digital Engagement) – calendars, travel arrangements, expense reports, triaging and escalating priorities, compiling/formatting information, generating and distributing meeting minutes, and handling visitor/guest arrangements
Day-to-day support of cross-department functions, including departmental mail, incoming phone calls, maintenance of documents such as distribution lists and training records, ordering of supplies, requisitioning IT and Facilities support, booking meeting rooms and catering, and issuing internal department information on behalf of the VPs
Planning and coordination of department meetings and events
Contributing to key Sales Operations and Digital Engagement projects, as assigned
Previous successful experience in a similar function
Strong oral and written communications skills and service orientation
Ability to successfully navigate a matrixed organization
Ease in working with online applications and databases
Ability to seamlessly multi-task
Positive, “can do” attitude
Desire to contribute above and beyond the call of duty

177

PA & Team Admin Assistant Resume Examples & Samples

Diary Management for the Senior Leadership Team
Travel Management for senior members of the team
Expense input and query resolution
Arrange internal meetings as required
Arranging, attending and coaching the Marketing Team Meetings
Arranging Quarterly Operational Reviews
Monitoring and restocking products with our external agency for our Sales team to use
Inductions for new starters
Raising head office forms
Resolving issues for the team
Arranging meetings
Mailshots
General meeting management
Experience of Team Administration within a fast paced environment
PA experience at Head/Director level (not essential)
Excellent proficiency in all Microsoft Office packages
Confidence – be able to build strong rapport with people across all levels of the business
Outstanding organisation skills and the ability to work on multiple tasks/projects at any one time

178

Exec / Admin Assistant Resume Examples & Samples

Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, off-sites, activities and other events
Ensuring timely and accurate preparation and processing of expense reports; reviewing expenses submitted to leader and highlighting any out of policy spend; tracking and processing of invoices
In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management executive presentations, and other employee-related activities and events
Pulling standard reports and employee data
Ad hoc administrative tasks including: Updating PowerPoint documents and/or creating PowerPoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up
Strong maturity with ability to effectively prioritize the support of 1 VP and team
Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information
Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook
Proficiency in administrative systems, including but not limited to expense management, procurement and payroll

179

Materials Admin Assistant Resume Examples & Samples

Document and perform intake processes for incoming materials
Coordinate with different internal departments to effectively perform material transfers and other internal actions
Seek and initiate contact with possible business/developer/collaboration opportunities
Assist in product pipeline management
Assist in Business Development processes as requested by Supervisor
Electronic and physical filing of company contracts, correspondence, and other documents
Schedule meetings and phone calls for subject matter relating to the Department
Processing dry ice shipments of >10 lbs as required
1-2 years of experience in an administrative position
Knowledge of Biology or previous Biotech experience
Capability of more advanced administration skills of database entry, form completion, outreach to customers, etc
Experience with Microsoft Office, and Filemaker
Strong conversational and written communication skills
Ability to function productively as a team member
Associate's or Bachelor's degree in Biology or other biological field

180

Admin Assistant Resume Examples & Samples

Administrative support to the physicians, advanced practitioners, medical directors and/or practice managers
General office duties, including but not limited, to copying, filing, faxing, check requests, mailings, typing of correspondence, initiating and responding to emails, conference call scheduling, creating and maintaining spreadsheets, creating and maintaining files
Take/ direct billing inquires
Type medical dictation of discharge summaries, operative reports, referral letters, history and physical, special procedures, follow up clinic notes and other reports from written drafts
Answers the phones as needed
Utilize Microsoft Office programs (Excel, Word, PowerPoint) to create and maintain correspondence, spreadsheets, presentations, etc
Maintenance/management of all office equipment to include phone, voicemail and computer systems
Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters. This includes snacks, beverages and meals for the clinical team
Arrange and coordinate travel arrangements as needed
May organize and track credentialing needs for physicians and advanced practitioners
Takes and types practice meeting minutes, as needed
Tracks and keeps record of CME monies
Schedules meetings and maintains calendars for the physicians and advanced practitioners as needed
Coordinate the ordering, delivery and payment of daily clinical staff lunches
Maintain strict confidentiality in accordance with HIPAA regulations and Company policy
Present a positive, professional appearance and convey a professional demeanor in the performance of assigned duties
Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others
Complete compliance requirements as needed
Perform other duties as assigned by the Practice Director, Director of Operations and Corporate Medical Director
Flexible work hours: 8:00 am-4:30 pm with a half an hour lunch/ 8:00 am-5:00 pm with an hour lunch

181

Junior Admin Assistant Resume Examples & Samples

Basic knowledge of soft services
Handling Canteen
Dealing with courier companies for reception and shipments of parcels
Stationery Management
Allotment of Drawer Keys and keeping inventory track of the same
Working in collaboration with the other departments
Hotel & Cab Booking
Booking of Service Apartment
Bills Checking
Handling Pest Control maintenance services
Handling Parking Area
Occasional other tasks according to the company needs
Graduate from any faculty - Good academic record
Experience in handling similar tasks for 1 to 2 years, Fresher’s can also apply
Ability to perform quality work with a high attention to details
Very good verbal and written communication skills
Open for feedback, flexible and enjoys working in a fast paced environment
Take care of Communications Confidentially

182

Admin Assistant to VP Resume Examples & Samples

Identifies needs and initiates projects independently
Sets priorities and procedures for accomplishing work, delegating responsibility as needed
Collects and compiles information, and analyzes data and displays in appropriate form for VP
Receives and reviews highly sensitive correspondence for VP
Maintains confidentiality and recommends solutions or actions required
Responds independently to routine correspondence under own signature or drafts response for VP' s review on more complex correspondence
Screens telephone calls and visitors, and resolves routine and complex inquiries
Meets independently with or screens people before meeting with the VP
May supervise a single or group of non-exempt support secretary staff, including hiring, training, and performance appraisal
Controls calendar closely, with authority to determine who may be scheduled
Authorizes approval for travel expense reports for VP. Reviews and questions where necessary expense reports of VP's direct reports
Approves invoices and purchase requisitions under own signature
Makes complex domestic or international travel arrangements
Operates a variety of office equipment, such as a personal computer, printer, photocopier, transcriber, facsimile, scanner, or calculator
Progressively uses the features of one or more standard business software packages

183

Temp to Perm Admin Assistant Resume Examples & Samples

Provides high-level administrative support in a complex team environment to both senior and junior bankers
Develops working relationship with support functions across the firm, e.g. facilities, expense processing, compliance and registration departments
Coordinates internal/external meetings and conference calls as well as presentations from outside vendors such as Lunch and Learns with outside legal and accounting firms, data room providers, etc
Interacts with senior business leaders in a professional and effective manner; including product and industry group heads as well as more senior leadership such as the head of investment banking
Responds to and follows up on client and banker requests
Uses solid understanding of expense polices and good judgment to provide clarification and occasional exceptions
Understands group compliance and risk mitigation; knows when to escalate issues to managers
Self-starter with excellent anticipation skills, problem solving and follow up
Demonstrated dependability and sense of urgency
High degree of integrity and confidentiality
Demonstrate a combination of business aptitude, quantitative skills, strategic and creative thinking
Exhibit assertiveness, attention to detail, ability to learn new skills and grasp concepts quickly, ability to multi- task across varied projects, initiative, leadership, strong work ethic, positive attitude, sense of humor and the ability to work effectively under pressure and time constraints
Ability to learn quickly and desire to take on new responsibilities
Proficiency with software applications, primarily Excel and PowerPoint
Bachelor’s degree and Prior experience in Financial Services support preferred

184

O&M Admin Assistant Resume Examples & Samples

Ability to type a minimum of 45 w.p.m. accurately
Computer skills necessary to operate word processing applications
Ability to pay close attention to detail for typing, filing and proofing
Ability to demonstrate exceptional customer service skills

185

Admin Assistant Resume Examples & Samples

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet or presentation software
Answer telephones, direct calls and take messages
Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
Distribute and gather new hire packets. Ensure that new hire packets are complete prior to sending them to the Human Resources department
Obtain authorization for all credit cards payments (VISA, MasterCard, American Express) and process credit card payments
Process payments from cash and charge customers
Prepare daily deposit
Perform payroll process and submit to Corporate Accounting Department
Responsible for cash drawer/petty cash
Maintain a clean and organized office area

186

Admin Assistant Resume Examples & Samples

HS Diploma or equivalent is required
A minimum of six-months office support experience is required
Proficiency in Microsoft Office (Word, Excel, and Outlook)

187

Admin Assistant Resume Examples & Samples

Exceptional MS Office proficiency
Experience filling in as needed to analytic tasks with direction
Federal, State, or Local Government experience
Degree or relevant certification

188

Admin Assistant Resume Examples & Samples

Routine work, e. g: filing, expense report, etc
Trip and car arrangement (Business, vacation, etc)
Read and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered when manager is out of office
Answer and screens manager’s telephone calls when manager is out of office and arranges conference calls
Conducts research and compiles and types statistical reports
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records and transcribes minute of meetings
Other administrative affair such as retrieving data from in-house computer systems, web-site, etc

189

Admin Assistant Resume Examples & Samples

To help Head of Disney English and the team to communicate externally and internally regarding all matters in professional English
Work with the sales and guest service teams to calculate and communicate center based incentive rewards
Support all other functions as and when required
Support Head of Disney English and team to monitor all T&E and category team budget control
Produce spreadsheets and PowerPoint presentations
Interface with various Disney departments and external organizations
Handle small projects, such as LOB activities, organize on-site and off-site events
Be responsible for team administration including translation, travel arrangement, office purchasing, etc
Minimum of 3 years’ experience in assistant role and/or in marketing, sales or category team support and administration
Experience in maintaining confidentiality
Proficiency in MS Word, Excel, Powerpoint, and Outlook preferred
Ability to compose correspondence
Fluency in English mandatory
Ambitions for learning & continuous improvement
Working under pressure
Good personality, team spirit
Secretarial training desired
Business related bachelor degree or some college education

190

NV MCD Admin Assistant Resume Examples & Samples

Candidate must possess a minimum of one year administrative support or technical support experience
Healthcare background/experience is highly desired
Familiarity with Medicaid is a plus
Strong organizational and communication skills are required
Demonstrated proficiency with MS office suite including Vision, Word, Excel, PowerPoint and SharePoint

191

Admin Admin Assistant Resume Examples & Samples

Excellent analytical skills and the ability to translate analytical findings into actionable solutions and processes
Ability to function well in a team environment
Strong communication skills across multiple platforms
Results oriented with the ability to complete assignments accurately in a timely manner
Proficient in Microsoft Office, specifically in regards to Outlook and Excel
Aptitude to work with minimal supervision
Self-motivated and high level of initiative
Accurate and detail-oriented individual
Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
Must be strong team player and assist other department staff when necessary
Willingness to learn and take on projects
Minimum 2 years' experience in an administrative role
Excellent interpersonal and communication skills with people at all levels of the organization, external customers, and contractors
Demonstrated organizational skills, and ability to handle multiple projects
Proficient with Microsoft Office applications: Outlook, Excel, Word, and PowerPoint
Excellent follow-up skills, attention to details and accuracy

192

Assoc Admin Assistant Resume Examples & Samples

Excellent computer skills a must- Word, PowerPoint, Excel
Have an upbeat and positive attitude align with a friendly disposition
Be comfortable working within a fast paced and highly entrepreneurial organization
Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and/or team members
Proven ability to work in a team environment and independently
Focus customer service orientation

193

Admin Assistant Resume Examples & Samples

High level of confidentiality/integrity
Enthusiastic and professional
Self-motivated, a quick learner and a good team player
Work well under pressure and able to complete tasks in a timely manner
Ability to work unsupervised, to work on own initiative and prioritize work
Ability to develop and maintain meaningful relationships with customers, intermediaries and colleagues
Previous experience in the Financial/Asset Management industry desirable but not essential
Excellent knowledge of all Microsoft Office packages
Knowledge of key administrative processes and procedures desirable but not essential

194

Payments & Admin Assistant Resume Examples & Samples

Opening and distribution of post for Accounts Payable department, sending any hard copy invoices to Celaton for processing
Main point of contact for incoming calls for AP
Maintenance of various Accounts Payable email inboxes
Manage the requests for New Supplier Set-ups for both stock and non –stock suppliers in a timely manner and within SLA
Managing internal and external contacts that do not comply with the requirements for new supplier set ups
Completion of credit requests from third parties
Managing bank detail verifications
Keeping accurate records of files sent to archive and management of all invoices to be archived
Managing stationary for AP and Finance
Other ad-hoc duties as and when required
Carry Out Credit Checks
Assist with Payment Supervisor with raising payments
Interface Maintenance between Celaton and Open Accounts
Maintaining interface between Instream Client & WIN SCP – Pushing invoices through into system when stock
Run and raise RTS reports each week
Raise reprocessing Debit Notes
Admin Experience
Experience of banking and making payments on a banking portal
Managing multiple mailboxes
Answering telephone calls for the department
Experience with Mail Merge
Excellent telephone manner as well as written and oral communication skills
Time Management Skills
Intermediate Word and Excel skills
Ability to work in a fast-paced environment and adapt to rapid change
Takes initiative, and presents ideas to work in an efficient manner
Accurate and logical approach to work

195

Caps Admin Assistant Resume Examples & Samples

The selected candidate for the Administrative Assistant position is responsible for (but is not limited to) prioritizing conflicting duties/deadlines, all calendaring responsibilities for assigned managers, scheduling and preparing for meetings, reconciling expense reports and credit card charges, preparing meeting summaries, coordinating travel arrangements, resolving conflicts, answering phones/emails, and supporting other forms of communication as required
This selected candidate is also responsible for providing support to ensure that facility administrative needs are addressed as a team, ensuring that managers are supported when other administrative staff are out of the office (as required) and fulfilling the front desk duties during breaks, lunches, and absences of the regular front desk personnel
Must have a minimum of 4 years of experience performing advanced administrative, secretarial or clerical functions
Familiar with all Microsoft applications and Visio
Ability to communicate and direct visitors
Ability to multitask between activities
Calendaring using Outlook
Plan and schedule meetings
Flexibility to manage multiple tasks in high paced environment
Associate degree in business or related field or an equivalent combination of education, training and experience, including working knowledge of CSS, CRM, MDMS, Excel and MS Access
Strong oral and communication skills to conduct visitor inquiries
Ability to build relationships with internal and external clients to solve complex issues
Ability to multi-task in a fast pace environment
Strong team player skills

196

Admin Assistant, Int-hadmn Resume Examples & Samples

Drive the supplier selection process. Prepare bids and cost estimates. Review proposals to ensure compliance to required specifications
Research, compile and analyze data to ensure Greenbrier is securing material at the lowest landed cost
Identify and analyze potential cost savings projects. Manage development of new parts being developed
Work collaboratively with engineering, production, and other business units to coordinate material specifications and ensure production requirements are met
Prepare and issue Purchase Orders in accordance with established procedures. Revise and update Purchase Orders as required. Coordinate replacement of defective material, and adjustments for overages and short shipments with the supplier
Monitor lead-times and mill rolling schedules. Schedule material as necessary to meet production requirements
Track and manage job cost. Research and explain any variances
Secure material at or below earlier prepared bids or market forecasts
Maintain accurate data and purchase records
Adhere to all Quality and compliance expectations
Good communication and math skills
Strong integrity
Proficiency with Microsoft applications
Ability to estimate material costs
Bachelor's Degree required and three years related experience
Analytical tools used for supplier evaluation and selection
An understanding of the raw materials, commodity and international markets
Experience in an industrial setting

197

Admin Assistant Resume Examples & Samples

Coordination and scheduling of: Quarterly Engineering Leadership Meetings, Quarterly Engineering Award Meetings, bi-weekly staff meetings, bi-weekly skip level meetings and monthly one on one meetings with staff members
Management of calendar, travel and travel expense reporting
Assist other Admins with daily responsibilities when needed
A positive attitude and enthusiasm
Demonstrated competency with executive assistant skills
Demonstrated self-starting & self-closing skills
Knowledge of company logistics, policies, ethics, processes, etc
Demonstrated ability to collaborate with all types of groups / levels of individuals
Demonstrated ability to coordinate with large groups (>500)
Demonstrated ability to interface with senior leadership and external visitors including senior customers

198

Admin Assistant Resume Examples & Samples

Extensive Calendar management over India & US time zones
Business travel arrangements - Travel & Expense processing & reconciliation
Organize meeting/conference calls, offsite etc
Room bookings - Telepresence
Assist in preparation of documents/minutes for presentations/meetings
In close partnership with Business Management office help with coordination of weekly, bi-monthly, monthly meetings including Staff meeting, Metrics Review, Business Reviews
Overseeing administrative procedures and suggesting improvements
Work as a team in providing ad hoc/holiday cover based on business requirements
Must have prior extensive Executive Assistant experience
Strong PC skills - proficient knowledge MS Office, in particular Outlook, Excel, and PowerPoint
Proactive anticipation and thinking e.g. looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
You will be expected to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided at all times
Advanced ability to organize and manage own time and manager's time
Assistant experience and meeting co-ordination
Proactive attitude & problem solving skills
Sound judgment skills, good prioritizing
Proven experience at working at senior management level
Self starter with the ability to work in a sometimes pressurized environment
Flexibility with regards to hours, when needed
Ability to work within tight deadlines

199

Admin Assistant Level Resume Examples & Samples

Schedules appointments
Generates reports
Handles multiple projects
Assist with the analysis of products to ensure specs are met
Prepares and monitors invoices and expense reports
Works under immediate supervision, typically reports to a manager
May assist with compiling and developing the annual budget

200

Admin Assistant Brussels Resume Examples & Samples

Excellent communication and organisational skills
Self-motivated, flexible and professional attitude
Ability to prioritise and work within a multi-national team environment
In-depth knowledge of Microsoft Word, Excel and preferably PowerPoint
Effective oral and written communication skills with English, French and Dutch language

201

Admin Assistant Resume Examples & Samples

Assists in the organization of interdepartmental paperwork
Screens job candidates and arranges job interviews
Creates new employee orientation packets, administers pre-employment testing and
Must have a high school diploma or G.E.D
Must be able to maintain good attendance
Must have mathematical ability to perform calculations required by the job
Must have basic computer skills (email, word processing, etc.)
Must have intermediate Excel skills
Must be well-organized and able to manage time efficiently
Must be able to maintain a professional demeanor at all times
Must have a professional appearance
Must be reliable and dependable
Must be able to perform all essential functions of this job with or without reasonable accommodation

202

Exec Admin Assistant Resume Examples & Samples

Coordination of calendar management, managing across senior business leaders, dispersed locations and differing time zones
Booking international/US travel with knowledge of Amex travel booking tools, preferred vendors and associated policies. Build itineraries and provide advance preparation for VP
Pulling standard reports and employee data from MyHR, CareerTrack, PI and Compensation data tool
Ad hoc administrative tasks including: Updating Powerpoint documents and/or creating Powerpoint slides, updating/editing MS word documents, comfort with manipulating data and doing basic analysis
Ability to think end to end around assigned projects and responsibilities
Strong maturity with ability to effectively prioritize the support of 2 VPs
Team player who is dependable and enthusiastic
Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills
Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, MyHR, Payroll, CareerTrack, and the IT Service Catalog

203

Asst Admin Assistant Resume Examples & Samples

High school diploma or equivalent required, some college preferred
At least two years of administrative experience in a fast-paced, multi-faceted environment
Must be computer literate and proficient with software programs Microsoft Office programs, Excel and PowerPoint a plus)
Previous experience with an inventory control systems a plus
Demonstrated effective interpersonal/communication/organizational skills. Ability to handle multiple tasks and customer interactions in a professional and courteous manner
Demonstrated proficiency and accuracy in general office skills (e.g., filing, typing, document distribution, data entry and phone etiquette)
Must be able to work overtime
Mon thru Friday truck confirmations, enter aborts on spreadsheet and 48 hour fountain install call confirmations for Indy and Morton. Make sure quarantined equipment is correct in CETS
Kronos Related duties, Payroll signoff and in the afternoon Tempse reports and error report
Run Cost Center reports for MES and HUB
Support MEM and MES
Support the field techs including service techs, installers, and cartage
Have a technical understanding of basic fountain installation and cooler/vendor delivery

204

Admin Assistant Resume Examples & Samples

Verifies credentials of people entering property and liaise with relevant contact person
Performs entrance and access controls at a receptionist's desk
Receives and diverts incoming calls to concerned person
Maintains records and filing systems; types and/or enters data into computer systems, including Office application
Assures that packages & mails entering/leaving the property are duly authorized
Keeps reception area presentable
Arranges and opens conference calls/Arranges Meetings (if required)
Prepares specialized routine report and correspondence, and/or statistics (if required)
At least 2 years of related working experience in office administration and front desk operations
Minimum graduate with HEC recognized institute
Proven capability in administrative skills and duties
Effective organizational, interpersonal and time management skills
Excellent communications and IT skill

205

Admin Assistant Resume Examples & Samples

Setting up and typing reports, memos, presentations and correspondence often of a technical and/or confidential nature, composing routine correspondence, sorting and distributing daily mail
Answering routine inquiries
Taking messages and directs callers to proper parties
Scheduling appointments and makes travel arrangements
Maintaining filing system
Assisting in organizing and expediting flow of work through managers office

206

Admin Assistant Resume Examples & Samples

Types a variety of letters, memorandum, and reports in an accurate and efficient fashion
Receives, handles, and transfers phone calls and messages within department promptly and courteously
Maintains adequate filing systems to facilitate the efficient retrieval of material
Performs routine database maintenance and data input
1 year of experience in positions that demonstrate excellent written and verbal communication skills, ability to deal with confidential materials, and ability to adjust to changing workflows and multiple deadlines

207

Admin Assistant Resume Examples & Samples

To provide an effective, efficient and professional administration service to the residential sales listing process for estate agency branchesacross the UK
Through efficient and effective teamwork, ensure Admin requirements are processed and completed within prescribed timescales
Adaptability, flexibility & resilience
Internal customer service
High level of literacy and experience of IT packages (minimum 'C’ Grade in GCSE English)
Previous customer service or administration experience

208

Assoc Admin Assistant Resume Examples & Samples

Perform tasks associated with location support responsibilities including customer interaction, visitors, mail, and telephone support
Manage, track, and communicate various financial administration controls, including pricing discrepancies
Effective utilization of internal/external reporting and processing systems to accomplish daily tasks
Demonstrate strong computer skills in Excel, Word, PowerPoint
Perform general administrative support work such as running reports, copying, filing, faxing etc
Maintain relevant employee trackers
Act as backup for other location administrators
Ability to work proficiently and calmly under pressure
Associate's Degree in Business or an equivalent combination of education and experience - Bachelor's Degree in Business is preferred
The selected candidate must have extensive knowledge of Windows, Excel, Word and PowerPoint with the ability to understand multiple business related computer systems and programs
Strong organization skills and ability to work independently and proactively are necessary for this role

209

Admin Assistant Senior Assoc Resume Examples & Samples

Support the Sales Team in the production of requests for proposals for New and Existing Business for assigned Sales Team’s book of business within the allotted timeframe
Generate/process medical underwriting for sales Team for New Business
Generate and follow-up on Client Benefits Advisor (CBAF) Form
Generate/Maintain Producer Assignment paperwork
Partner with Sales Team regarding Producer Commissions
Ad Hoc reporting for Sales/Management Team
Coordinate Sales projects as assigned by assigned Sales Team/Management
Partner with Sales Support Consultants regarding back up for in house KitTrack production orders within given timeframes for each request placed
Provide back-up telephone coverage support to New Business and Client Managers
Ensure all needed collateral material is ordered as needed *Assist in the resolution of broker, customer and member related service issues to include claim, benefits and eligibility matters within 24 to 48 hours
Consistently deliver high quality work within established timeframes; willingly assist peers and management
Bachelor’s Degree highly preferred, or equivalent work experience
Prior Executive/Administrative experience highly preferred
Very strong multi-tasking/prioritizing/organization skills
Advanced Computer Skills (PowerPoint, Excel, Word, Access, and Outlook)

210

Admin Assistant Resume Examples & Samples

Candidate must possess at least a Bachelor's Degree in any field
With at least 2 years of working experience in administrative functions preferably from a multinational manufacturing company
Possess extensive experience in office administration, travel coordination and fleet management
Excellent organizational, interpersonal and communications skills in English

211

Admin Assistant Resume Examples & Samples

Providing general administrative office support such as answering incoming calls and making appointments
Project management that may involve research and preparation of reports
Data entry/ processing invoices will be required
Minimum of a Bachelors degree preferred but not required
1-3 years of previous administration experience required
Volt is an E.O.E

212

SEB Admin Assistant Resume Examples & Samples

Accountable to assign the right maintenance profile to any new or modified contracts, to any
Equipment where the technical characteristics have been updated and to any equipment where
The change of traffic conditions (evolution of start counter) leads to a new profile assignment
Accountable to propose and to define new maintenance profile, based on the equipment
Technical characteristics, that will be valid for the organization
Accountable to check the missing equipment technical characteristics used for the MBM
Profiles, and to create an inspection visit to the technician in order to collect them
Responsible to maintain the “technician to equipment” assignment, based on supervisor
Decision
Accountable for the creation of the maintenance visits based on the schedule, and for the their
Distribution to the technicians (if no electronic dispatching)
Responsible to maintain the callout general planning (day / night / week-end / back-ups / etc)
Accountable to monitor, check and correct the right alignment of the back reported jobs
Between the systems
Responsible to create, dispatch and backreport Clinica service orders and Clinica assessments
Service repairs responsibilities
Responsible to compile the package service repairs tenders, make it signed by the supervisor,
Send it to the customer, monitor and react to customer’s answers, and create the order
Others administrative responsibilities
Accountable to monitor, check and correct the accuracy of e-mail customer notifications,
Resending them when necessary
Accountable to enter technician timesheet data in the system
Maintenance supervisors complaints and feed-back
Proper back reporting on time
Correct maintenance profile assignment
Quality of workload and re-routing plans
Local language skills
English skills are an asset

213

Admin Assistant Resume Examples & Samples

Acts as principal assistant on administrative matters
Reviews inquiries and responds with the necessary technical information and assistance in a prompt manner
Maintains liaison with other organizational units providing support services such as data processing, accounting, purchasing, printing and personnel
Participates in data gathering activities and other assignments Involving the research and collection of information
Verifies completeness of information in any of the following: applications, permits, reports, files, returns, claims, proposals, forms, and/or listings, and their accuracy before entry into automated systems and files
May assist in preparation of requests for appropriate actions, prepare/process related forms, and initiate follow-up action if necessary
Performs research for various projects
Coordinates the collection of data, and preparation of administrative and informative reports on support of program activities, time and attendance record, statistical records of performance data
Investigates administrative problems and makes recommendations for solutions
Expedites and coordinates services such as maintenance, repairs, supplies, and mail
Directs and/or makes special studies
Interprets administrative regulations and policies as required within the department or division
May supervise the maintenance of the library
Coordinates office operations of internal reporting systems, forms, space, and office equipment; and suggests methods for office improvements
Plans, schedules, and/or attends meetings and conferences, and prepares reports thereon
Reviews and/or prepares routine correspondence
Compiles and interprets data
May assist in updating and maintaining the unit's tracking system and/or database
Prepares statistical or other needed reports
Supervises the maintenance of records and files
Graduation from an accredited college or university with a Bachelor's degree
3 years experience on the resume

214

Admin Assistant Resume Examples & Samples

Minimum two years of experience in administrative support and /or accounts payable and processing required
Experience supporting Teams in an administrative capacity with high regard for Hospitality and Customer Service preferred
Must be comfortable communicating and working directly with internal and external customers with a high regard for hospitality
Must seek to clarify details and have a high sense of urgency
Must be proficient in Microsoft Office Suite, such as, Word, Excel, Outlook, and PowerPoint. (assessment may be required)
Able to read documents, follow instructions, learn and understand office procedures
Must be able to perform mathematical computations
Must have ability to handle and resolve office administration tasks
Must possess excellent organizational and problem solving skills
Must meet confidentiality expectations as to confidential, proprietary and sensitive Company information
Must be able to effectively communicate verbally by telephone and face to face
Must be a self-starter
Additional job skills include, but are not limited to: paying close attention to detail, problem-solving, decision making, performing multiple concurrent tasks, and working with constant interruptions
Ability to work in an on-call environment and flexible work schedule to support the needs of the business as needed

215

Admin Assistant Resume Examples & Samples

Registering new customer account information, credit references, and other accounting related information to assist Accounting with set up of new accounts
Provide exceptional customer service by assessing customer requirements and utilizing Sensata service programs to drive customer satisfaction
Initial customer contact/Sensata liaison for Quality related issues to ensure assignment of CARE/RMA and final disposition with complete follow up to ensure customer satisfaction to resolution
Responsible for addressing any gaps in orders patterns to ensure compliance with contractual requirements and work with the necessary departments to address any non-compliance issues
Negotiate non-contractual customer requests as it relates to lead-time and expedited freight
Work with planning teams at the manufacturing sites to ensure customer satisfaction as it relates to meeting/exceeding customer order requirements
Work with Finance and Accounting departments to assist and help with invoice and overdue payment related issues
Monitor and assist the shipping warehouses with order shipment related issues to ensure proper processing of customer orders. Communicate with Customers process improvements related to their order and processing patterns
Assist the Order Fulfillment team with On Time Delivery Metrics and resolutions implementation
Participate in meeting monthly line loads and quarterly Net Revenue goals based on Business Unit. Provide critical customer account feedback as it relates to short term line loading
Work with the Product Development teams on the introduction of new products
Job Requirements (Minimum: Required Skills and Competencies, Education Level / Major Required, Years of Experience, Certifications / Licenses, etc…)

216

Admin Assistant Resume Examples & Samples

Extensive diary management and meeting co-ordination both external and internal
Extensive travel arrangements: co-ordination of flights, tickets, FX, accommodation and ground transportation
Expense processing within Nomura International policy
Extensive use of Outlook to include Inbox management for travelling bankers
Project administration: correspondence with client parties, creating and maintaining working group lists, project filing and archiving
Entering data into the internal management information system on bankers� behalf
Ad hoc administrative duties
Sound administration, organisational and prioritisation skills
Ability to multi-task effectively and to work on own initiative with minimum supervision
Ability to use own judgement and be proactive
Effective team player with well-developed interpersonal skills
Enthusiastic, with the ability to be assertive
Good awareness of confidentiality
Organised and detail-oriented
Flexibility to be productive and comfortable in a number of different situations and environments
European languages useful but not essential
Proven experience of working within an Investment Bank or other Blue Chip environment at a senior level essential

217

Admin Assistant Resume Examples & Samples

Highly organized with the ability to manage multiple assignments simultaneously
Strong attention to detail, accuracy, and ability to meet required deadlines
Ability to learn quickly and work independently with minimal supervision
Excellent skills with MS Office programs (Word, Excel, PowerPoint)
Strong service orientation

218

Admin Assistant Resume Examples & Samples

Provide diversified administrative/secretarial duties to clinical leader/department to ensure efficient office operations
Maintain and coordinate all aspects of schedule and calendar for clinical leader and/or department
Provide general office support including answering phones, greeting visitors, ordering supplies, scanning, filing, etc
Coordinate re-credentialing and faculty academic re-appointments, on-going education classes, and new employee orientation
Create reports and presentations
3-5 years of related administrative support required

219

Admin Assistant to Director Resume Examples & Samples

Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication
Must be eighteen years of age or older
Associate degree is preferred
Skills in operating office equipment (e.g., fax, copier, phone, etc.)

220

Admin Assistant Resume Examples & Samples

Provide support to the District Manager with calendar management, travel arrangements, composing correspondence, preparation of PowerPoint presentations and other routine administrative paperwork
Provide support to the staff with conference and trade show arrangements, and coordinating mass mailing to clients
Work earnestly, responsibility and carefully. Have strong ability to learn and comprehend, have good teamwork spirit
Have good communication skill both in Chinese and English, and skilled in all sorts of office software, familiar with basic network knowledge

221

Admin Assistant to District Manager Resume Examples & Samples

Excellent computer skills, including MS Outlook, Word, Excel, PowerPoint, Publix Connection
Knowledge of retail operations and processes
Ability to work independently with little supervision
Multi-tasking and prioritization skills
Ability to work flexible schedules
Excellent attendance and punctuality record
Good human relations skills (the ability to work well with others and be a team member) and
Associate's Degree in Business
One year of clerical or office administration experience with MS Office
One year of retail experience

222

Admin Assistant Resume Examples & Samples

Under general supervision, provides a broad range of secretarial & administrative support that may include details of a confidential nature
Executes secretarial and administrative assignments of a complex and confidential nature and relieves management of clerical work, administrative, and business detail as necessary
Interfaces with a various levels of management across organizations and with external customers
Minimum 1 – 2 years of related experience
Administrative, Human Resources, Finance, Customer Service experience preferred

223

Admin Assistant Resume Examples & Samples

1 – 2 years’ related experience
Knowledge of computer software such as word processing, spreadsheet, presentation, database programs
Knowledge organizational operations & procedures

224

R&D Admin Assistant Resume Examples & Samples

Input fabric/trim information in the R&D Fabric Master
Communicate with vendors and design team regarding fabric information
Organize physical fabric library on a daily basis
Support design team with all fabric and trim developments or sourcing requests
Assist R&D manager with any other department related needs
Entry level to 1+ years experience in the fashion industry
Degree preferably in fashion design or textiles
Textile, development, or production work experience

225

Admin Assistant Resume Examples & Samples

Manage and proofread new client agreements, version comparison, obtain signatures, filing agreements and necessary internal forms for new client code and keep corporate contract uploads up to date
Maintain client agreements, interact with corporate and client lawyers, and administer contractual terms
Create bills for clients for your group on a monthly basis, follow up on outstanding billed charges
Use Excel to create monthly reports on client charges from billing system
Executive Support
Format professional client reports and white papers to meet quality specifications
Create Power Point presentations, graphs, slide transitions
Convert Excel versions of tables and graphs to Word and Powerpoint
Meeting arrangements (i.e. WebEx, conference room reservations, equipment, food and beverages)
Arrange executive calendars and travel directly with airlines, hotels and car service (may include international travel)
Prepare expense reports and American Express reconciliation and reimbursement from other offices/ organizations
Assist with special projects as needed
E-Filing and file maintenance
Coordinate and send marketing emails to clients and prospective clients

226

Admin Assistant Resume Examples & Samples

Manages timekeeping for professional and technical staff
Coordinates training schedules for professional and technical staff
Tracks and reports all data for the system-wide pharmacy competency assessment program
Serve as the orientation coordinator for professional and technical staff
Coordinates and is responsible for departmental human resources employee files
Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing)
Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest)
Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence)
Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)
Maintains various accounting and budgetary records (i.e., completes expense reports)
May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions Greets, screens, and directs visitors to appropriate staff member
May make travel arrangements
Reviews administrative procedures and interprets them for employees
Under general direction, provides varied administrative support to a department or group of professionals
Three years experience in an administrative support role required
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills

227

Admin Assistant Resume Examples & Samples

Answers, screens, and routes incoming calls and messages. Responds to routine questions
Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information
Greets, screens, and directs visitors to appropriate staff member
Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions)
Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes)
Orders office supplies and maintains office equipment
Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities
Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head)
Under direct supervision, provides general administrative support to a department or group of professionals
Up to one year administrative experience
Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
Knowledge of business processes and procedures
Ability to use basic reasoning skills

228

DRM Admin Assistant Manager Resume Examples & Samples

Commission tasks
. Over 2 year working experience in Sales or Sales support dept. in finance company is preferred
Excellent communication & negotiation skills both in English and Korean
Creativeness / Proactive attitude / Self-organized and motivated
Understanding of IT system flow & configuration
Financial product and leasing knowledge

229

Admin Assistant Resume Examples & Samples

Provide general administrative and secretarial support to the managers and the team
Co-ordination of business travel (flights, hotels, cars and visas)
Arrange meetings/conference calls across different time zones
On-boarding and Off-boarding of staff (laptops, systems/office access, as required, etc)
Expense processing and reconciliation (via Oracle platform)
Preparation of meeting documents using Word, Excel and PowerPoint
Preparation of monthly expense reports
Ordering office supplies via ePurchase
Manage Absence Tracking Database
Request systems access as required via EURC
Provide back-up support for other regional administrative assistants, when necessary
Co-ordination of department meetings, training and visitor schedules
Support in the preparation of regular and ad-hoc management reports and presentations
Production of standardized operationall reports
Minimum 5 years experience in secretarial/administrative role
Good interpersonal and English communication skills (oral & written)
Strong team player, independent and mature
Strong computer skills (proficient knowledge of MS Word, Excel and PowerPoint and Outlook)
Ability to prioritize workload, multi-task, work well under pressure and be pro-active
Committed in approach, flexible attitude towards working hours

230

Admin Assistant Resume Examples & Samples

Excellent knowledge of the Microsoft Office package (Word, PowerPoint & Excel) is essential; good knowledge of the internet and email software
Knowledge of key secretarial processes and procedures
Some knowledge of an investment environment advantageous
Strong experience in an administrative role
Communication, written and verbal
Discretion

231

Admin Assistant Resume Examples & Samples

Act 34 Criminal Clearance with Renewal
Act 73 FBI Clearance
Comprehensive Crisis Management

232

Admin Assistant Resume Examples & Samples

Provides confidential secretarial services to Director, which by nature of the position involves high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment
Plans and organizes work and develops procedures to meet requirements. Screen visitors, makes appointments, receives telephone calls, mail and faxes
Composes, signs, and releases routine but somewhat complex correspondence
Compiles special reports, conducts special projects, and performs administrative duties as required
Communicates with executive, administrative, and line management personnel to gather or convey relevant information
Organizes and maintains confidential files and records, such as Human Resources information, security accounts, and other matters
Performs a wide range of services for the executives, including such items as making bank deposits and reservations for travel recommendations, and maintaining executive's outside appointment calendar

233

Senior Management Admin Assistant Resume Examples & Samples

To co-ordinate activities and provide high quality communications assistance to the senior management team as well as providing office support in accordance with relevant policies, procedures and quality standards
Proactively managing the diary of the International Treasurer, ensuring accuracy of details and collating all relevant paperwork in a timely manner, arranging internal and external meetings
Production of high quality presentations using the latest branding/layouts
Managing incoming telephone calls, taking comprehensive telephone messages and highlighting urgent matters
Managing incoming mail in a timely manner, prioritising and highlighting urgent matters
Managing travel arrangements and producing written Itineraries for the International Treasurer and International treasury team with quick execution of the corresponding expense claims
Maintenance of the International Treasury team holiday schedule
Control legal document processes for various signatories
Effective management of stationery supplies
Maintaining comprehensive and effective filing system
Comply with all corporate policies and procedures within the department
Comply with health and safety policies and procedures operating within the business
Support for events organised by the team (invitation management, name badge production etc.)

234

Fsqr Admin Assistant Resume Examples & Samples

00% Data and Documentation Control: Data Entry (Facility and Supplier deviations and claims, hold product management, etc.) / Customer data entry / Micro data entry / Other
00% Document management (requesting supplier information/ gathering of presumptive paperwork, retrieving records for regulators and auditors, filing (RIM), etc.)
00% Management of FSQR equipment and supplies
00% Generation of reports, as required
00% Projects as required
Fluent in Microsoft Word, Excel, Outlook, and computer systems and ability to learn new systems
Able to complete computer work for extended periods of time
Must be proficient with typing (40 words per minute)
Ability to effectively communicate both verbally and written

235

Admin Assistant Resume Examples & Samples

Maintain up to date hard copy of donor files and chronological correspondence files
Assist in processing of payroll batches
Acknowledgement of Tribute gifts within 48 hours
Checks obituaries daily to update database records
Checks BBNC Spark for online event registration and online giving daily
Assist and generate analytical donor reports, queries and donor lists as necessary
Generate mailing lists and labels as necessary
Assist and prepare reports as requested
Work on special data entry projects as needed. (e.g. – updating of lists such as the Medical Staff, Trustee Board lists into the database with accurate coding to identify and work with appropriate staff to ensure accuracy) mailings, events, meetings, etc. correspondence
Perform related duties as assigned
Provide back up for other Foundation staff when needed with telephone and correspondence
Provide assistance when needed for Foundation special events and projects
Three plus years data entry experience
Experienced working with personal computers, database software (Blackbaud Raiser’s Edge), and MSOffice (Word, Excel and Outlook)
Ability to multi-task, plan, organize and perform duties with minimal supervision with a high degree of accuracy and attention to detail
Applicant must be able to prepare correspondence, letters, reports, and assume responsibility for the accuracy and completeness of all materials
Must be able to work flexible hours at peak times
Must be willing to learn a variety of computer software applications, including specific donor databases, and spreadsheets

236

Filing / Admin Assistant Resume Examples & Samples

Organise, sort, prepare, file
Create and extend files for study maintenance and/or transfer/archival
Liaise with the study teams and Records Coordinator to resolve any outstanding queries identified during the filing process
Complete quality control audits
Maintain file room cleanliness and perform other job specific tasks as needed
Excellent organization skills and strong attention to detail
Ability to work independently and as a key member of the Records Management team
Flexibility to reprioritize workload to meet changing project timelines
Excellent computer skills and proficient in all applicable computer systems
Excellent English and grammar skills, second language a plus

237

Admin Assistant Resume Examples & Samples

Provides coordination of management functions and assistance in special projects
Five years office experience
Typing proficiency of 55 wpm with accuracy preferred
Minimum five years experience coordinating and assisting with management functions and special projects. Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)
Demonstrates exceptional clerical, communication and organizational skills. Requires critical thinking skills, decisive judgment and the ability to work with minimal supervision
Must be able to work in a stressful environment and take appropriate action

238

Admin Assistant Resume Examples & Samples

Reviewing computer reports related to billing and receipts for accuracy and preparing various reports for the various child care centers
Inputting data for extra charges and credits for billing
Reconciling payments from 3rd party payers
Maintaining a clean work environment
Agency billing if applicable
1-3 years business experience involving the preparation and maintenance of bookkeeping or financial records
Strong knowledge of Bookkeeping and accounting clerical procedures as related to accounts receivable, accounts payable, billing and other standard accounting functions
Must HS diploma

239

Admin Assistant Resume Examples & Samples

Authoring Corporate Policy
Excellent Grammar/Composition
Multitasking

240

Admin Assistant Resume Examples & Samples

Orders, maintains and ensures availability of supplies and materials for the department within the budgetary parameters
Faxes discharge summaries to pediatricians and follow-up specialists as needed
Contacts State Department of Health regarding newborn screens, provides updates to physicians/NNPs with results to update patient records as needed
May be responsible for maintenance and submission of Vermont Oxford Data as needed

241

Admin Assistant Resume Examples & Samples

Handling large volumes of correspondence relating to benefit applications and ensuring documents are scanned and indexed using the application system
Maintain and update information held on a data base or manually
Support line management on any additional admin when required
Assist in other support roles within the benefits section such as managing mailbox enquiries or collating reports
Covering the reception area and dealing with customer queries
Their Process Leader will be looking for signs that the incumbent can not only achieve this track record, but that the individual shows signs of challenging existing processes in an appropriate manner
The role holder will usually be part of a team performing similar tasks for the same client
Performance parameters will be established indicating target performance, influenced by the complexities of the tasks/needs of the client, within which the role holder would be expected to perform. For a newcomer, the targets will be lower than for more established role holders, for whom a series of performance levels will have been determined; performance standards that are continually below a specified level will be the subject of remedial actions
Ability to use document storage systems (scanning/indexing)
Able to work in a team or other structured environment
Articulate and able to maintain good relationships with colleagues and clients
Ability to navigate around and understand use of relevant systems e.g. Oracle/SAP

242

Admin Assistant Resume Examples & Samples

Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
Develops reports for executive or department. Analyzes complex information requests and determines complex trends
May also perform all responsibilities of an Administrative Assistant - Intermediate: - Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). - Maintains various accounting and budgetary records (i.e., completes expense reports). - May make travel arrangements
Plans conferences for department and department head
Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
Reviews administrative procedures and operating practices and makes recommendations to increase efficiency
Five years experience in an increasingly responsible administrative support role required
Advanced knowledge of business processes and procedures
Working knowledge of accounting and financial principles and functions
Ability to use discretion and independent judgment

243

Temp Admin Assistant Resume Examples & Samples

Support the daily newsrooms' operations
Organise news schedules
Handle phone calls from the public
Input stories
Perform day-to-day administrative duties

244

Admin Assistant Resume Examples & Samples

Correspondence in English ( and German )
Travel arrangements and expense reports
Organizes meetings and special events
Prepares reports and presentations
General office administration and support of the organization
Issues purchase orders
Follows up on schedule
Data management in SAP
Support where necessary on facility management special tasks assigned by the supervisor
Grade 12 certificate
At least 3 years administration experience
MS office
Must have valid authorization to work full-time without any restriction in the role’s location
Precise
Organizational talent

245

Outbound Admin Assistant Resume Examples & Samples

Working knowledge of MS Office
Excellent typing and ten key skills, with the ability to type at least 35 wpm with accuracy in a setting with many interruptions
Ability to maintain confidentiality of company business techniques, files, and other documents
Ability to work under strenuous deadlines
Ability to demonstrate sound business judgment and the ability to work successfully with all levels of professionals, backgrounds, and perspectives
Required to sit for extended periods of time
Infrequent light physical effort required
Professional in dress, speech and manners, with a customer service oriented phone demeanor
Possession of equivalent and relevant combinations of experience, education, and training may be substituted at management discretion

246

Admin Assistant Resume Examples & Samples

Inform, update, and provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner
Attend and participate in all relevant meetings
Present ideas, expectations and information in a concise, organized manner
Use problem solving methodology for decision making and follow up
Demonstrate good information gathering and information monitoring skills
Maintain positive working relations with internal customers and department managers
Manage time effectively and conduct activities in an organized manner
Demonstrate High degree of discretion dealing with confidential information
Excellent prioritizing & follow-up skills and attention to detail
Order and maintain office supplies and sundries, such as business cards, letterheads, etc
Perform other reasonable duties as assigned by manager
High school diploma/ exams
Ideally minimum 3 years of admin/secretarial experience
Excellent Microsoft Office software skills (Word, Access, Excel, PowerPoint)

247

Admin Assistant Internship Resume Examples & Samples

Provide support with admin activities on time
Coordinate and develop communications (newsletters, invitations) across the local BU
To open requisitions on the system
To coordinate spaces distribution, help with activities for the BU and operational LT reports
Four-year university students who are working in a non-technical degree specialization
Good English skills 90%
Intermediate Excel skills
Very organized

248

Admin Assistant Resume Examples & Samples

BA or equivalent + 3 yrs related experience, or MA + 1 yr related experience
Must have an active Secret Clearance
Applies principles of accounting to analyze financial information and prepare financial reports
Maintains or oversees the control of accounts and records in such areas as disbursements, expenses, tax payments, and income. Compiles and analyzes financial information to record transactions, prepare reports, and review and verify accuracy
Prepares balance sheet and profit and loss statements, consolidated financial statements, and other accounting schedules and reports. May design, modify, install, and/or maintain accounting systems to ensure an adequate recognition of financial transactions
Responsible for the adherence to and communication of accounting and auditing policies and procedures

249

Admin Assistant, Sichuan Resume Examples & Samples

Manages access to the executive, maintains and modifies executive schedule
Reviews drafts and finished documents for appropriate grammatical usage, answers questions relating to office operations and established policies and procedures
Above 2 years administration experience
University degree or equivalent work experience that provides knowledge of and exposure to fundamental theories, principles and concepts

250

Materials Admin Assistant Resume Examples & Samples

Bachelor's degree in Biology plus previous wet lab experience
Capability of learning advanced administration skills such as database entry, form completion, outreach to customers, etc
Experience with Microsoft Office and Filemaker

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