Temporary Administrative Assistant Resume Samples

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E Brekke

Edgar

Brekke

907 Buster Course

San Francisco

+1 (555) 951 6721

907 Buster Course

San Francisco

Phone

p +1 (555) 951 6721

Experience Experience

Detroit, MI

Temporary Administrative Assistant

Detroit, MI

Mann-Dare

Detroit, MI

Temporary Administrative Assistant

Manage and process invoices and freelance requests for content management services
Provide administrative support to upper management
2) Establish the infringer by checking through datebase to confirm if they are existing licensee
Perform other duties as requested by management
Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports
Acts as the primary administrative assistant to the Executive Director for calendaring, scheduling, and expense management
Supervise manager’s desk in his/her absence; make decisions as necessary

Los Angeles, CA

Temporary Administrative Assistant

Los Angeles, CA

Macejkovic-Toy

Los Angeles, CA

Temporary Administrative Assistant

Provide support for content management team, including helping to define and maintain content standards, as well as assisting with training and documentation
Executive schedule management, appointment management and travel management
Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
Manage the workflow and approval process for leasing deals
Mail merge data to provide addresses for outgoing mail and assist with mass mailings
Develop formats, determine priority of deadlines, and perform problem-solving tasks
Maintain current filing within our data management system and ensure support staff properly adheres to proper records management system

present

Dallas, TX

GMC Temporary Administrative Assistant

Dallas, TX

Reynolds, Champlin and Abbott

present

Dallas, TX

GMC Temporary Administrative Assistant

present

Assists Training department with printing documents prepared by training, arranging training meals, and sending request report
Communicates with customers to arrange shipments, answer customers’ inquiries, and assist in trouble shooting
Performs other related job duties as assigned
Contributes to short and long-term organizational planning and operations improvements
Arranges shipment with warehouse companies and prepares import/export documents in accordance with established procedures and guidelines
Forwards customers’ technical inquiries to DIL’s After Sales Service Manager
Sends customers’ monthly statement and following up their payment

Education Education

Bachelor’s Degree in Professionalism

Boston University

Bachelor’s Degree in Professionalism

Skills Skills

Pays attention to detail; has excellent time management skills; is flexible, helpful, quick learner, proactive, professional and courteous
Expert ability organizational and planning skills attention to detail productive without compromising quality
Solid ability to exercise good judgment and discretion in selecting methods and techniques for obtaining solutions
Excellent organizational skills with attention to detail and demonstrated ability to manage several projects simultaneously
Expert ability to project professional image and provide excellent customer service
Solid ability to work in a team environment along with the ability to work independently with minimal supervision
Solid ability to be results-oriented, taking initiative to make things happen, accept accountability and have a “can do” attitude
Solid ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance
Solid ability to collaborate effectively with others
Solid ability to operate standard office equipment (i.e., copier, fax, printers, postage machine, etc.)

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Temporary Administrative Assistant Resume Examples & Samples

Carry out wide administrative duties
Handle correspondence
Prepare expense reports / medical claims
Assist in typing documents and filing
Help preparing marketing materials
Arrange meetings with internal /external clients
Coordinate flights arrangements for staffs
Arrange hotel accommodation and ground transportation if necessary
Handle telephone enquiries
1-2 years of relevant experience
Bachelor degree of any discipline would be an added advantage
Previous experience in finance, sales and client servicing related fields would be preferred
Strong written and verbal communication skills. Good command in English, Cantonese and Mandarin
Strong attention to detail and quality
Good working knowledge of Microsoft Office - Word, Excel & Powerpoint etc

Temporary Administrative Assistant Resume Examples & Samples

Administrative skills
Microsoft Office, especially Excel
Porject management skills a benefit
Basica understanding of the publishing process a benefit
Experience working with multiple managers a plus

Temporary Administrative Assistant Resume Examples & Samples

Assisting the group with expense processing for general travel & entertainment
Invoice Payment Process - includes tracking, processing, payment and reporting
Lodging/Scanning of all expenses
Joiners & Leavers processing (STL)
Management of stationery supplies
Sorting and distributing mail
Flight and accommodation booking for travelling executives on domestic and overseas trips
New Starter set up including system access requests and technology needs
Coordinating the setup and induction of new staff, coordinate staff movement across the team
Booking meeting rooms and attending to specific requirements including external catering and audio visual equipment
Co-ordination of meetings and conference calls with various local and overseas locations
Other group administrative tasks as required
Excellent attention to detail and organisational skills
Good judgment and discretion on confidential matters
Proactive attitude, with the ability to anticipate needs of executives and act accordingly; and Ability to initiate and implement improvements in administrative processes

Temporary Administrative Assistant Resume Examples & Samples

Answering, screening, and processing SVP telephone calls
Greeting scheduled guests, registering with security, and escorting them to appropriate area
Organizing and maintaining file system
Ordering and maintaining supplies
General administrative office duties
Any other duties assigned by SVP and leadership team in Labor Operations

Temporary Administrative Assistant Resume Examples & Samples

Provide primary administrative support to New England HCP team
Create, format and customize Excel reports, PowerPoint presentations, and/or Word documents, ensuring that finished products are error-free, visually clear and consistently formatted
Format, print, collate and/or bind presentation materials
Provide telephone coverage – act as contact for absent Associates, take accurate messages, know whereabouts at all times, handle urgent calls with appropriate judgment
Support other administrative personnel in filing activities, office or printer supply inventories, open/distribute and prioritize incoming mail, faxes and other correspondence as requested
Monitor, track, and follow up on the status of large claim processing by insurance carriers
Interface with insurance carriers and vendors to resolve claim, eligibility and/or billing discrepancies
Manually input census data into the Benefit Central quoting engine in a timely and accurate manner
Update client information templates with changes made as a result of each policy’s renewal cycle
Support RFP activity by tracking incoming proposals and following up with carriers
Schedule meetings and handle meeting logistics
Compare and review documents for accuracy
All other duties and project work as assigned
Bachelor’s degree or completion of a secretarial business school, strongly preferred
Three plus years of Administrative Assistant experience
Experience with Benefit Central quoting tool a plus
Excellent writing and verbal communication skills

Temporary Administrative Assistant Resume Examples & Samples

Maintaining the Sales Ledger, dealing with customer queries and updating the systems
Inputtig invocies into the system
Assisting credit control in the chasing of delayed payments via phone and email
Raising invoices, ensuring that accurate invoices are sent to clients at the correct time
Using a variety of software packages including Word, Outlook, Powerpoint and Excel
Attending meetings and taking minutes
Ordering stationary and equipment
Sorting and distributing incoming post and sorting outgoing post
General office administration including filing, photocopying and scanning

Temporary Administrative Assistant Resume Examples & Samples

Assist Investment Banking team with database needs. Database needs may involve direct data entry, organization and manipulation of data in Interaction, SalesForce, Access and Excel
Proofread and correct written material for correct grammar, spelling, punctuation, and content
Administrative experience working with multiple team members
Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously

Temporary Administrative Assistant Resume Examples & Samples

2-3 years' related experience required
Must have the ability to handle multiple projects
Leasing experience a plus

Temporary Administrative Assistant Resume Examples & Samples

Clerical duties for department, external correspondence, ordering office supplies, etc
Expense report management and reconciliation for multiple people
Presentation and materials coordination as needed
Contact to other departments for projects and scheduling
Book/Schedule meetings
Maintain common workspaces
Organize and assist with meeting set up
Phone coverage, including screening and redirecting calls
Maintain calendar for Head of Running BU as well as VP Innovation and Sr. Director, Product Marketing
Coordinate and book travel for multiple people
Manage sample storage areas and maintain inventory of hangers, racks and merchandising materials

Temporary Administrative Assistant Resume Examples & Samples

Routinely performs project-related work that may include independent research, analysis and report preparation using online tools, databases and spreadsheets as may be required by the project. Examples of projects may include industry research, coordination of conferences, preparation of presentations or select quantitative analysis
Independently researches, collects and compiles documents and data for special and regular reports, selecting data from various sources. Updates and distributes reports as necessary. Demonstrates appropriate discretion to seek input and guidance as needed to ensure projects are completed efficiently, effectively and on a timely basis
Handles highly confidential information and situations in a professional manner maintaining discretion at all times
Prepares high level communications on behalf of his/her leaders
Delivers exceptional client service and builds strong client relationships. Answers and/or initiates phone calls and emails and finds solutions to inquiries utilizing resources as necessary
Fully leverages technology to find the most efficient and effective way to complete work
Maintains complex schedules and proactively knows what can shift and who the appropriate contact is in each department to effectively manage time
Proactively makes travel arrangements, anticipating future travel needs and fully prepares team members with meeting materials, bios and other materials that provide team members with leverage. Prepares and evaluates travel itineraries and makes suggestions, such as potential meetings, to make the best use of time when team members are on the road. Anticipates and troubleshoots travel related issues (e.g., weather delays) and proactively addresses issues before they become a problem for team members
Able to multi-task and handle a wide range of demanding priorities
Available to support the needs of the leaders outside of standard business hours (all hours must be recorded)
Associate’s Degree; Bachelor’s Degree preferred
7-10 years of administrative assistant experience, with at least 3 of those years in the capacity of working with senior leaders
Exceptional client service skills and significant experience working directly with C-suite level executives
History of delivering consistent, high quality performance
Strong organizational skills – ability to prioritize and manage multiple tasks simultaneously
Able to set standards of excellence for other administrative staff
Possesses a high attention to detail
Solid analytical skills with ability to perform advanced calculations, report preparation and data compilation

Temporary Administrative Assistant Resume Examples & Samples

Excellent organizational skills and be detail oriented
Strong interpersonal skills with the ability to work with people at all levels and both internal and external candidates
Must have strong computer skills including knowledge of Word, Excel, PowerPoint, Google Mail and Calendar
Knowledge of graphic design software, such as PhotoShop, strongly preferred
Must have ability to work in a fast-paced, frenetic environment
Bachelor's degree from four-year college or university in related area preferred
Some experience or interest in Human Resources or Recruiting preferred

Temporary Administrative Assistant Resume Examples & Samples

Prepare and distribute marketing materials / packages including maps, aerials, team marketing pieces, property brochures, property flyers, email blasts, tour books, presentations, marketing plans, submarket updates in conjunction with marketing / GIS department
Assist in the production of client presentations and proposals, ranging from standard form pitches to larger, more intensive proposals
Manage process of distribution, list updates and activity reporting
Process and submit leasing deals and proposals
Manage the workflow and approval process for leasing deals
Produce lease status reports, as needed
Assist and participate as needed for industry functions or client events
Work with appropriate contact to maintain intranet/extranet sites for client and property purposes
Work with Costar, Loopnet, as well as other databases to maintain accurate listing/brokerage information
Support brokers in utilizing Outlook, CRM and other data entry and maintenance, for the purposes of direct marketing and client relationship development
Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department
Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
Input and maintain landlord agency and tenant representation deals and accounting documentation in Dealio system
Perform business support function activities for brokers; calendar management, meeting planning on and off-site, travel and expense management and other administrative duties that support the business and revenue generation within the sales team
Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, perform leasing analysis using Excel and similar programs, standard reports in accordance with corporate standards and guidelines
Proficiency with Microsoft Office (Outlook, Excel, PowerPoint and Word) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)
Ability to learn mapping, graphics and industry-specific software
Ability to work within a fast-paced, dynamic environment
Excellent written and oral communication skills: ability to communicate effectively with different audiences and present complicated information clearly
Strong time management skills and ability to work both independently and within a team environment

Temporary Administrative Assistant Resume Examples & Samples

Support brokers in utilizing Microsoft Outlook, CRM and other data entry and maintenance, for the purposes of direct marketing and client relationship development
3+ years of experience in a professional company environment, real estate preferred
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and Adobe Creative Suite (InDesign, Photoshop and Illustrator)

Temporary Administrative Assistant Resume Examples & Samples

1-2 years administrative and coordination experience in event planning and on-site coordination
An excellent communicator with strong customer service skills
Comfort interacting with all levels within the organization as well as external vendors, guests and partner companies

Temporary Administrative Assistant Resume Examples & Samples

Scanning patient paper files (Protected Health Information (PHI)) for long-term electronic storage as indicated by written operating procedure
Quality assurance verification of scanned documentation as indicated by written operating procedure
Filing of paper documents
Assist in retrieval of documentation as needed
Assist in other administrative chores such as alphabetizing documentation, reorganizing of paper files as needed, maintenance of orderly workspace conducive to promote productivity

Temporary Administrative Assistant Resume Examples & Samples

Four years of administrative or secretarial experience
Exposure to social media software
Strong written and oral communication skills with professional minutes taking
Ability to identify problems, analyze information and implement solutions
Capable of taking initiative, assuming responsibility, and handling confidential information with discretion
Ability to learn, communicate and adhere to University policies and procedures
Proficient in: Microsoft Excel, Outlook, and Word

Temporary Administrative Assistant Resume Examples & Samples

Greets guests and provides host/hostess services and ancillary duties, maintaining the area’s kitchenette
A high school diploma or the equivalent combination of education, training, and experience from which comparable skills can be acquired along with 2 years of administrative support experience is required
College graduate or the equivalent combination of education, training, and experience from which comparable skills can be acquired

Temporary Administrative Assistant Resume Examples & Samples

High School diploma or General Educational Development (GED) AND
3 years of experience in an administrative role OR
Working knowledge of digital phone systems (PBX or others)
Professional experience using MS Excel, MSWord, and Outlook
Experience using search engines (Internet) for research projects
Experience using a student information system and/or other type of database
Previous experience in a school setting

Temporary Administrative Assistant Resume Examples & Samples

Independently responds to and composes correspondence
Creates and maintains standard spreadsheets and/or databases
Manages and organizes all files electronically on department shared drive
Maintains accurate office files; copies, scans and shreds files for staff
Serves as financial assistant to ORI; assists department staff with all purchasing, accounts payable and procurement system needs. Verifies invoices and expense reports; and/or reconciles to budget
Orders office supplies/materials for department
Manages schedule and maintains an accurate and up-to-date calendar for the Director of Research Integrity
Organizes and executes all aspects of ORI meetings and events, including arranging catering, preparing and assembling materials, taking meeting notes, and preparing and distributing agenda
Supports training manager with special event tasks such as set-up, sign-in table, etc
Arranges for repair and maintenance of office equipment; stores and maintains audio visual equipment, such as projector, camera and laptops
Answers phone, routes callers, takes messages
Greets visitors, responds to inquiries, requests & provides routine information

Temporary Administrative Assistant Resume Examples & Samples

Perform duties under moderate supervision with intermediate to advanced proficiency in administrative skills
Provide routine and more complex administrative support such as: typing memos and letters, answering telephones, and taking and distributing messages
Coordinate calendar and schedules including: coordinate calendars for several managers or coordinates events for department
Proofread and edit manuscripts, perform library or literature searches, and help to create and edit presentation materials. Work with less direction with ability to create more advanced material
Helps to prepare and edit grant applications and other related materials with less direction and more applicable knowledge of the process
Perform transcription of dictated physician notes
Provide cross coverage as needed
Follow HIPAA guidelines for the management of patient privacy and confidentiality
Work with the PIs and Research Administration on pre-award preparation for grant applications. Support the submission of grant proposals and manuscripts. This includes, but is not limited to: collecting and updating administrative materials; formatting grant-related and other documents; submitting materials; making sure PIs are aware of and meet submission deadlines; and shepherding proposals through proper institutional channels for approval
Track grant submission and reporting requirements for new and existing grants, and manage filing requirements for multiple research protocols. Ensure faculty, staff and Fellows are in compliance with HIPAA and IRB regulations. This includes, but is not limited to: collecting IRB training certificates; assisting with filing of IRB applications, continuing reviews and amendments; and NIH certification, as necessary. Assist in the preparation of required internal and external reports. Anticipate deadlines and problems, resolve issues, and support the PI to meet deadlines
Work with the PIs and their staff, and Research Administration to monitor, track, and reconcile the finances for specific accounts using Insight. Assist with the resolution of any fiscal/administrative issues that arise during the life of an award, in conjunction with the PI, Research Project Managers, and Research Finance
Minimum two years applicable work experience required
Some additional training in office systems or other post high school education preferred
Minimum of 3-5 years related work experience preferred
Proficient with Microsoft Office programs, Endnote, and general knowledge of computer systems, including hardware/software communications, file formats, and networks
Writing Skills: Ability to correspond and communicate with others clearly and effectively in writing (via e-mail, memo or interoffice note) and to take complete and accurate messages. May respond directly on behalf of manager/provider without direction or instruction
Intermediate comprehension of billing and fiscal information
Foster and maintain an environment that respects open dialogue, differences of opinion, as well as diverse communication styles
Ensure that information is shared in a clear, accurate, and timely manner using the appropriate communication method for your audience
Express oneself clearly and professionally in your verbal, non-verbal, written, and electronic communication
Support and positively participate in organizational and/or job specific changes
Adapt to shifting priorities
Apply service standards consistently to present a positive image of BWH to colleagues, health providers, patients, families, and visitors
Excellent organizational skills with attention to detail and demonstrated ability to manage several projects simultaneously
Ability to work effectively under and meet deadlines; ability to prioritize and adjust to changing work demands, and to work effectively under pressure
Strong written and oral communication skills, with a demonstrated ability to communicate effectively and work well with multiple constituencies
Takes initiative and functions effectively, both independently and as a member of a team; is easy to approach, and receptive and responsive to requests
Establishes and maintains effective working relationships internally and externally
Outstanding judgment and discretion
Financial aptitude helpful
Knowledge and experience with grant procedures strongly recommended

Temporary Administrative Assistant Resume Examples & Samples

Excellent written, oral, and interpersonal communications skills
Experience in work environments that are highly collaborative in nature
Microsoft Office, in particular Excel, Word, and Powerpoint
Web collaboration tools such as Google Drive, Drop Box, Microsoft Sharepoint
Project management software such as Basecamp
Maintains professional and technical knowledge by attending educational workshops

Temporary Administrative Assistant Resume Examples & Samples

Customer relationship management experience with Slate, Salesforce or experience with other client management software, strongly preferred
Experience working in an office-setting strongly preferred
Experience with admissions or student recruitment a plus
** This position is temporary and will end on or before December 31, 2016****

Temporary Administrative Assistant Resume Examples & Samples

Provides a wide variety of skilled administrative, logistics and clerical support to the division staff and volunteers in accordance with AHA policies and procedures and regulatory requirements
Acts as the primary administrative assistant to the Executive Director for calendaring, scheduling, and expense management
Coordinates with traveling AHA staff with the reservation of meeting space while providing excellent hospitality
Manages data related to campaigns and events through the use of appropriate databases
Coordinates logistics, scheduling, and planning for division board meetings
Related experience of 1 to 3 years
Advanced knowledge of Microsoft Office applications including Word, Excel, PowerPoint and Outlook
Effective interpersonal skills and ability to maintain a professional manner in all dealings with customers, staff and others; ability to work in a team environment
Effective oral communication skills, including public speaking where necessary
Demonstrated ability to organize and manage multiple projects, prioritize tasks and meet deadlines
Skill in providing excellent customer service
Sales or fundraising experience preferred
Effective written communication skills, including skill in proof reading for grammar and spelling, and effective business writing skills
Ability to work with professional and lay volunteers and staff with sufficient professional maturity, judgment, and initiative
Ability to participate in meetings, work in a team environment and interact with all levels of staff, volunteers and public
Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions
Ability to operate typical office equipment, i.e., copier, printer, fax, telephone, postage machine, postage scale, etc
Ability to lift up to 40lbs and transport materials and other supplies to and from meetings
Ability and willingness to work evenings and weekends as needed to staff meetings, events and required

Temporary Administrative Assistant Resume Examples & Samples

QuickBooks
Microsoft excel and word
Basic accounting

Temporary Administrative Assistant Resume Examples & Samples

Providing a wide variety of word processing support
Maintaining files
Maintaining calendars and answering phones for senior management
Managing travel arrangements
Greeting and directing visitors, and working with Security to ensure proper compliance is followed in regards to visitors and outside vendors
Scheduling and organizing meetings, including setting up IT and ordering meals/refreshments
Ordering and maintaining office supplies and equipment
Sorting, screening, and distributing of incoming and outgoing mail
Requesting repairs and following up with various departments on technical issues (IT, Facilities, etc.)
Processing Expense and Reimbursement Reports
Tracking deadlines and ensuring completion of projects
Providing assistance to Paralegal and Docketing functions from time to time, as may be necessary
Pays attention to detail; has excellent time management skills; is flexible, helpful, quick learner, proactive, professional and courteous
Strong interpersonal and communication skills (written and oral); ability to maintain absolute confidentiality is required
Proficient using relevant computer programs (e.g., Outlook, MS Office, including Excel and PowerPoint). Will be trained on other systems as needed

Temporary Administrative Assistant Resume Examples & Samples

Provide excellent communication and customer service
Letter preparation and mail distribution,
Customer service for walk-in visitors and incoming phone calls
Contract and log preparation, filing and maintenance
Supply ordering
Log maintenance and analysis for correctness
Travel arrangement communication and correspondence
Perform role of department timekeeper
Research and report preparation
Invoice preparation for billing
Provide assistance for event planning
Take meeting notes or minutes
Spreadsheet development, bank and general ledger reconciliation, and data entry for various departments
Regular use of computer software programs (i.e..., Outlook, Word, Excel, QuickBooks); and,
Tabulate and examine specific sections of accounts, such as
Ability to perform duties independently
Punctuality, professionalism and organizational skills
Ability to use computer software to create letters, emails, certificates, reports, spreadsheets and forms
Ability to work as a team member and maintain positive relations with staff, students, parents, and the public
Ability to apply problem solving skills to issues as they arise
Ability to complete tasks with frequent interruptions
Ability to prepare various reports by locating required information and developing text and presentations through the use of appropriate software
Ability to process, organize and maintain files; and,
Must pass state and federal background checks
A current resume, detailing experience and education; and,

Temporary Administrative Assistant Resume Examples & Samples

Create and maintain digital and paper applicant files
Data entry of undergraduate and graduate applications and supporting documents into Salesforce CRM
Open, sort, process and file applicant mail and materials into paper files
Package applicant correspondence and other general mailing projects
Assist in the daily operations of the Admissions Office, providing general office support to Undergraduate and Graduate Admissions. This includes filing, faxing, photocopying, mailing projects, labeling applicant folders, data entry
Other duties, as necessary
Bachelor’s degree, required
Significant data entry experience and ability to learn new computer programs quickly
Ability to follow directions, be flexible and accept correction
Must be detail-oriented, organized and possess strong proofreading skills
Must be professional and possess good interpersonal and communications skills

Temporary Administrative Assistant Resume Examples & Samples

Oversee departmental monthly meetings, including but not limited to booking rooms, ordering catering and communicating logistics to faculty
Assist faculty members with arranging travel for visiting lecturers and manage complex domestic and international travel logistics
Distribute departmental mail and process lab and office supplies
Assist with updating courses in the Course Catalog and update classroom scheduling with MedScheduler
Other administrative tasks as needed
Proficient computer skills and demonstrated experience with office software and email applications

Temporary Administrative Assistant Resume Examples & Samples

High School Diploma or equivalent combination of related education and experience. Associates Degree in business including computer and accounting coursework preferred
Minimum of two (2) years administrative experience required, preferably in a call center environment
Expert ability to project professional image and provide excellent customer service
Expert ability to establish and maintain credibility and interpersonal relationships with diverse group of individuals (i.e. business leaders, colleagues and staff at all levels)
Expert ability organizational and planning skills attention to detail productive without compromising quality
Expert commitment to ethics, honesty, integrity, confidentiality and credibility
Solid interpersonal and written/oral communication skills with the ability to relate well and cooperate with others to effectively coordinate activities and accomplish goals
Solid ability to work under pressure to meet deadlines while managing internal and external customer expectations
Solid time management skills with the ability to set and balance short- and long-term priorities and remain focused within a rigorous, fast-paced and dynamic environment
Solid project management skills and ability to manage multiple projects and tasks simultaneously
Solid ability to effectively take action to solve problems while exhibiting sound judgment and successful stress tolerance
Solid ability to collaborate effectively with others
Solid knowledge of word processing, spreadsheet, presentation and email software (preferably Microsoft Word, Excel, PowerPoint, Outlook, Internet)
Solid ability to operate standard office equipment (i.e., copier, fax, printers, postage machine, etc.)
Solid ability to exercise good judgment and discretion in selecting methods and techniques for obtaining solutions
Solid ability to work in a team environment along with the ability to work independently with minimal supervision
Solid ability to be results-oriented, taking initiative to make things happen, accept accountability and have a “can do” attitude

Temporary Administrative Assistant Resume Examples & Samples

Serve as office receptionist, operating multiline phone system and directing calls to appropriate persons as necessary
Setup new clients (Complete Client Acceptance Form, scan documents to Ichannel and/or Engagement as needed)
Review received mail for scanning and assignment
Assist IT and colleagues with requests for assistance (computer outages, new software & hardware)
Office ShareFile recipient (download and distribute documents as received by the office account)
Work with Administrative Managers to implement Firm policies and procedures
Processing of individual, entity, and other tax returns
Log tax return information received from clients into Practice Engine and Electronic Work Order software
Assist colleagues and partners with projects in various programs (MS Word, MS Excel, CSA, Fixed Assets, and Engagement)
Order office supplies and process outgoing mail and packages
Ensure office equipment is functioning properly, including but not limited to photocopiers and printers

Temporary Administrative Assistant Resume Examples & Samples

Handle Supply/vendors for Administrative Office in Pennsuaken, NJ
Help to Organize Office events / lunches
Handle customer complaints calls and letters
Assist with the creation and production of reports
Coordinating meetings and conference calls
Creating and distributing correspondence such as letters, memos, faxes, etc
Helping field departmental phone calls
Filing & other general administrative duties
Must have a valid unrestricted driver’s license
Must have at least 6 months work experience in Customer Service, or Administrative Support
Must have Intermediate to Advanced Level of Proficiency with Excel, Word, PowerPoint and Outlook
Must be living within a reasonable commute of no more than 30 minutes to the location
Must be willing to accept pay of $13.00/hour
Must be available from March 27th 2017 to June 25th 2017

Temporary Administrative Assistant Resume Examples & Samples

Compiles and analyzes information, prepares and proofreads reports, manuals, agenda, correspondence and memoranda as guided by general company practice
Coordinates with internal departments to ensure that all employees are equipped with appropriate office equipment and ensures the proper functioning and maintenance of all departmental office equipment
Composes, prepares, edits and proofreads letters, reports and other correspondence
Screen telephone calls and visitors

Temporary Administrative Assistant Resume Examples & Samples

HS Diploma or GED equivalent required. Higher level of education/college coursework preferred
At least 2 + years secretarial experience, preferably in a professional services environment
Solid technical proficiency including knowledge of MS Office applications (particularly Word, Excel, PowerPoint, and Outlook)
Qualified individuals must reside in or near the Columbus area or be willing to relocate to the area for this opportunity. This position may require some local and inter-state travel

Temporary Administrative Assistant Resume Examples & Samples

Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds
Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance
Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent
Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed
Provide general administrative support and projects as directed
High school diploma or equivalent. Some college or professional school preferred
2-4 years administrative office experience in a fast paced environment
Knowledge of administrative and clerical procedures, customer service principles and practices
Aptitude for understanding financial reports and extracting information
Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software
Strong organizational and interpersonal skills with attention to detail
Ability to prioritize, coordinate, multi-task and demonstrate initiative

Temporary Administrative Assistant Resume Examples & Samples

Be a Courageous Safety Leader, through promotion and adherence to established policies, procedures and safe work practices
Fully embrace Teck’s core values
Prepare travel requests and maintain schedules for personnel associated with the 2017 exploration programs. Keep program management informed of schedule conflicts or changes to the schedule
Attend and prepare minutes for scheduled, twice monthly progress and performance meetings. Performs similarly for ad hoc meetings as required
Compiles data and prepares daily reports on the drilling footage, operating and non-operating hours and consumables used during the previous 24 hours
Track drilling consumables inventory and notify appropriate personnel when purchase of additional inventory is required
Order supplies from the warehouse. Submit transportation vouchers or collect supplies as necessary
Drive to and from site locations to deliver or pick up as needed
File management, spreadsheet (MS excel) and word processing (MS Word) skills sufficient to efficiently store and retrieve files, prepare and maintain personnel schedules and prepare daily reports with little or no supervision
Ability to arrange travel and order supplies in Gencid with minimal training
Familiarity with an exploration drilling program is a strong asset

Temporary Administrative Assistant Resume Examples & Samples

Maintain calendar for appointments, calls, meetings, key projects and follow-up tracking
Research and compile materials needed for meetings, calls, projects, etc
Coordinate travel arrangements and travel itinerary and portfolio, including venue details and concierge contact
Supervise manager’s desk in his/her absence; make decisions as necessary
Function as the liaison between senior manager and staff, clients, etc
Coordinate and oversee document production and projects, as requested
Coordinate in-house meetings, including conference room set-up, beverage/food, etc
Maintain client files, contacts database and record keeping needs of practice
Prepare monthly status report for practice
Prepare project updates and status reports
Order supplies and equipment for designated practice area
Coordinate team members’ performance appraisals in conjunction with HR
Attend staff meetings and take responsibility for follow-up action
Prepare daily mail/correspondence; review packages and handle routine correspondence and calendar needs
Maintain grid to track group PTO for HR purposes
Process manager’s invoices, timesheets and expense reports in a timely manner

Temporary Administrative Assistant Resume Examples & Samples

Coordinate with vendors to request access, additions and changes to Talent Acquisition systems
Manage job postings inventory for field purchases and coordinate new purchases as need
Support compliance reporting
Update documents on company intranet
Provide exceptional customer service and support our Field employees
Provide confidential support
Create and distribute correspondence, presentations and monthly reports
Coordinate meetings, conference calls and travel arrangements
Maintain department schedules and keep calendars up to date in Microsoft Outlook
Support and/or manage various meetings as needed (i.e. orientations, hosted events, etc.) working with several other departments to coordinate details
Handle phone calls and emails from Enterprise employees, business partners and vendors
Special projects and miscellaneous duties as needed
Perform filing and other general administrative duties
Minimum 1 year of Administrative experience in a Corporate setting required (2+ years of administrative experience preferred)
High school Diploma or equivalent required
Intermediate level of Proficiency or above with Microsoft Office Products (Microsoft Word, Excel, Power Point & Outlook)
Experience with recruiting functions or tools would be considered a plus
Ability to provide exceptional customer service with quick and thorough response time to employee questions
Strong time-management/organizational skills
Professional, diplomatic, with strong attention to detail
Ability to maintain confidentiality of records and information

Temporary Administrative Assistant Resume Examples & Samples

Work with a team to determine file importance and type
Based on file type, organize, scan or shred files
Ongoing use of the MS Office systems Word and Excel
Listens well and asks pertinent questions to ensure thorough understanding of projects and tasks
Exudes the utmost professionalism while in the office and in communications within
Operates in a detail oriented manner and produces precise and accurate work products
Assists the team with other administrative support duties, as needed
Assists other full time Administrative Staff with all phases of processing, scanning, filing, posting mail and other duties as assigned

Temporary Administrative Assistant Resume Examples & Samples

Provide general administrative support including but not limited to travel arrangements, itineraries, expense reports, and correspondence, scheduling, and planning company meetings
Provide support for content management team, including helping to define and maintain content standards, as well as assisting with training and documentation
Assist in facilitating communications with Boston and NY office teams, including helping with Agile training and follow through
Provide support for media and book production teams as we transition to more simultaneous publication of our print and digital products
Prepare PowerPoint presentations and update excel spreadsheets under the direction of COO and/or VP, Content Management

Temporary Administrative Assistant Resume Examples & Samples

Implement and monitor project tracking in Media Production
Organize and manage technology and key initiative contracting, budgeting and invoice processing activities, and reporting of deliverables with project managers for senior management review
Manage and process invoices and freelance requests for content management services

Temporary Administrative Assistant Resume Examples & Samples

Executive schedule management, appointment management and travel management
Make arrangements for customer meetings/events arrangements for executive
Provide administrative support to upper management
Prepare internal & external correspondence in Japanese and English
Coordinate dinners, meetings and arrange for refreshments as needed
Assist expatriates and local staffs with translations
Other administrative duties; prepare expense reports, process invoices, word processing, filing, document translation, prepare reports, and other duties as needed
Fluency in Japanese is required. (oral & written)
Knowledge of PC and Microsoft Office (Word, PowerPoint and Excel, Outlook Mail and Calendar) in both English and Japanese
Ability to multitask successfully
Must be flexible to work an occasional evening or a few hours on a weekend if needed
Must be able to easily interact with all levels
Superior interpersonal and communication skills

Temporary Administrative Assistant Resume Examples & Samples

Anticipated start date: April 17, 2017
Anticipated end date: June 9, 2017
Work Location: Fort Worth, TX at the Pier 1 Imports Home Office
Work Schedule: Monday - Friday (8:30 am - 5:00 pm)
Ability to sort responsibilities in order of priority and/or answer routine correspondence, as well as to be able to filter and prioritize emails. These documents may contain confidential information
Maintain inventory of office supplies and monitor budgets
Maintain files and filing system, prepare expense reports and maintain schedules or calendars for department personnel
Requires tracking, reviewing, and reconciling budgets on a monthly basis, as well as account coding
Prepare correspondence and reports, which involves gathering information from varied sources and includes creating and maintaining distribution lists
Develop formats, determine priority of deadlines, and perform problem-solving tasks
Coordinate group meetings using Outlook, and make routine travel arrangements through a travel agent including transportation and hotel arrangements
Requires general knowledge of Microsoft Office, with the ability to generate and distribute reports and build spreadsheets using Microsoft Excel
Perform functions in support of special projects for which parameters are defined (such as ownership of department-specific database)
Advanced knowledge of Outlook, Excel, Word, Access and PowerPoint
Superior organizational skills and strong initiative
High level of discretion and ability to handle confidential information
3+ years of administrative support experience is preferred

Temporary Administrative Assistant Resume Examples & Samples

Executive and or Administrative Assistant experience
Proficient in MS Office (Outlook, Excel, PowerPoint, Word)
Highly organized, flexible and proactive

Temporary Administrative Assistant Resume Examples & Samples

The individual must be able to sit for long periods of time and lift up to 35 pounds
2-3 years of experience in a large corporate environment
Proficient knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint) and Internet Explorer
Must have basic mathematical skills
Must be detail oriented and organized
Excellent written and verbal communication skills including the ability to communicate effectively at every level of the organization
High School diploma required. Bachelor's degree is a plus

Temporary Administrative Assistant Resume Examples & Samples

Previous administrative experience is essential
Familiarity with NU financial systems is a plus
Diligent and can work independently
Professionalism
Flexibility, adaptability in a fast paced environment
MS Office suite 2013 (Word, Excel, PowerPoint, Outlook). Specifically Outlook

Temporary Administrative Assistant Resume Examples & Samples

Greet and welcome all guests in accordance with Highgate Hotel standards
Answer telephone and email messages. Respond accordingly
Responsible for the smooth operation of the office
Type and distribute meeting minutes
Prepare Banquet Event Orders (BEOS) as per client needs (Catering Only)

Temporary Administrative Assistant Resume Examples & Samples

High school diploma or equivalent education required. At least one year of office experience preferred
Excellent communication skills-phone, personal contact and written, required
Able to deal with customers, real estate agents, and attorneys in an effective and efficient manner
Strong ability, desire and enjoyment in working with others, both employees and customers, in a cooperative, professional and friendly spirit
Possess good judgment, ability to accept responsibility and handle confidential information
Willingness to assume additional duties/projects as they arise
Willingness to work overtime when necessary
Regular and punctual attendance

Temporary Administrative Assistant Resume Examples & Samples

Temporary placement for up to 6 months
Proficient knowledge of computer applications, including MS Office applications
Must be able to work a flexible schedule, primarily weekdays during day time hours. May include some weekend days

Temporary Administrative Assistant Resume Examples & Samples

Manages Director and other Executive calendars
Acts as liaison between Director and other departments
Prepares, assembles, and edits reports, presentations, and other materials for Directors meetings and/or client presentations
Other duties as assigned, directed, or requested
Screen all communications directed for appropriate response
Set up weekly meetings, including sending out Agendas and related materials
Prepare expense reports
Keep professional dues up to date
Ordering office supplies
Possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point and Outlook
Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization and the director’s role within the organization
Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills required. Ability to meet designated deadlines is also a critical qualification. The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position
Must be able to work in solitary work environment, with a self-starter mentality

Temporary Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements and expense reporting for team members
Manage and track internal purchase requisitions in Cabot’s JDE system
Schedule meetings and special events or projects
Respond to a variety of requests for information, some of which require research and/or coordination
Regularly contact internal groups and/or external groups to exchange information
Maintain SharePoint site; compile data and prepare reports

Temporary Administrative Assistant Resume Examples & Samples

Excellent Excel experience
Good organization and customer service skills,
Excellent written and verbal communication,
Ability to use copier, computer and shredder

Temporary Administrative Assistant Resume Examples & Samples

Perform various administrative tasks within specified deadlines including word processing of proposals and reports using AECOM standards
Provide reception coverage for the office including greeting visitors
Prepare tenders, contracts, specifications, and legal documents
Maintain archive records including and arranging for retrieval and refiling of archived projects as required
Process timesheets and travel requests for staff in the office
Support office manager and project managers with accounts payable with coding of invoices, setting up vendors and escalation
Order office supplies and process requests for purchases for staff using the AECOM system
Prepare labels and envelopes for mail and hand delivery
Troubleshoot word-processing problems for other staff
Distribute memos, emails, and various correspondence
Maintain records of office procedures to advise and guide staff in their implementation
Maintain any hard-copy files for the office
Provide pro-active client service on a daily basis demonstrating a flexible and amenable attitude
Other duties as assigned by the Manager
Graduate of an Office Administrative College Program
Achieved advanced level using Microsoft Word, Excel, and PowerPoint
Demonstrates a flexible and client-service attitude on a daily basis
Excellent interpersonal, organizational and communication skills
Accuracy and attention to detail is essential
Driver’s License and use of car is an asset

Temporary Administrative Assistant Resume Examples & Samples

Coordinates schedules and calendars by arranging meetings, appointments and travel arrangements. Uses independent judgment in managing calendar
Composes correspondence, memos, presentations, and reports. Types, formats, and proofreads a variety of materials including correspondence memos, reports, charts, statistics, minutes of meetings, etc
Coordinates all aspects of meetings including logistics, technology, presenters and agenda. Attends, take minutes, and distributes materials when directed
Answers and screens internal and external calls and visits to determine the urgency of the situation. Suggests appropriate referrals or informs direct report/team when situation warrants immediate attention
Performs and anticipates certain administrative functions for management, including making decisions within authorized scope or directing the decision making to the proper authority
Provides research and administrative support to special projects, preparing data and follow-up on projects
Manages department equipment, supplies, office space and department specific systems
Sets-up, organizes, maintains and updates files and ensured strict confidentiality with verbal and documented information in the work area, and maintains security of physical and electronic information. Inputs and maintains data in prescribed systems
Coordinates and tracks workflows and projects through the department and/or organization to ensure paperwork is complete and follow-up services are provided in a timely fashion
Collects, documents, processes payments, and tracks contracts, grants, and special funds
Sorts and distributes mail and other communication to appropriate recipients. Organizes and coordinates the flow of information both internally and externally and utilizes technology based communication platforms
Provides back-up to other support staff as needed, while working in a team environment in a way that is professional, cohesive and respectful
Assists with onboarding new employees and consultants to department by setting up access and completing paperwork
Participates and/or lead committees as directed including special event planning, execution and clean-up
High School Diploma or equivalent (GED)
Three (3) years’ experience providing direct administrative support
Excellent computer skills including intermediate to advanced level of experience with Microsoft Office Products
Associate or Bachelor’s Degree in a complimentary field
More than Three (3) years’ experience providing direct administrative support and the ability to perform functions independently
Hearing

Temporary Administrative Assistant Resume Examples & Samples

Administering compliance training and maintaining detailed records thereof
Compiling monthly customer complaints and gift logs from business groups
Assisting with ongoing compliance surveillance and/or testing activities
Conducting other administrative functions in direct support of compliance activities
Prior experience in financial services in a legal, compliance, or audit capacity is preferred
College degree or comparable experience
Solid knowledge of Microsoft Office applications (specifically, Word and Excel)
Ability to quickly learn and adapt to new functions or tasks
Ability to manage and prioritize multiple tasks and deliver a quality work product
Ability to work in a collaborative team environment or independently as necessary

Temporary Administrative Assistant Resume Examples & Samples

Flight following of the two helicopters onsite
File management, spreadsheet (MS Excel), and word processing (MS Word) skills sufficient to efficiently store and retrieve files, prepare and maintain personnel schedules, and prepare daily reports with little or no supervision
Ability to arrange travel and order supplies in GenCID with minimal training
Ability to work on day and night shift as required
Radio communication skills are an asset
No previous helicopter experience is required

GMC Temporary Administrative Assistant Resume Examples & Samples

Processes customer purchase orders, by verifying inventory availability, ship locations, and transportation of product to shipping destinations
Arranges shipment with warehouse companies and prepares import/export documents in accordance with established procedures and guidelines
Processes invoices and send invoices to customers
Handles all data entry of purchase orders for emergency requirements and periodical stock replenishment
Conducts monthly reconciliation of inventory with warehouse vendor
Communicates with DIL to check on availability, lead time, and substitutions
Processes receipt of goods and invoices
Communicates with customers to arrange shipments, answer customers’ inquiries, and assist in trouble shooting
Forwards customers’ technical inquiries to DIL’s After Sales Service Manager
Sends customers’ monthly statement and following up their payment
Greets visitors and clients, determine their needs, and direct them to the appropriate person
Answers telephones and directs calls to the appropriate party or to voice mail
Receives, sorts, and forwards incoming mail
Coordinates pick-up and delivery of express mail services (FedEx, UPS, etc.)
Orders, receives, stocks, and distributes office, training, kitchen and break room supplies
Assists Training department with printing documents prepared by training, arranging training meals, and sending request report
Keeps record and file all of Irvine’s facility, office, and training related invoices
Serves as primary liaison to all site related vendor/suppliers for needed service or modifications
Interfaces with Corporate Functional Groups to support regional activities
Drafts official letters and notices to customers
Contributes to short and long-term organizational planning and operations improvements
Performs other related job duties as assigned
Associates degree preferred, High School diploma or equivalent required
Must pass background check and negative drug results
Office support and/or customer service experience preferred
Must have some Microsoft Office experience (Excel, Word, Outlook)
Proficiency in Microsoft Suite Applications (Word, Excel, and PowerPoint); advanced level MS Excel skills (ability to import/export data, develop pivot tables and charts), as well as, internet software and e-mail
Ability to provide superior customer services
Ability to analyze origin of problems and provide solutions
Ability to plan schedules and deadlines, and take actions with following the schedules
Ability to interact effectively with management, staff and customers
Ability to read, analyze and interpret technical business periodicals, professional journals and technical procedures
Excellent written/verbal communication and presentation skills
Strong organizational skills with the ability to deal with ambiguity and reprioritize tasks in response to unexpected changes in priorities/requests
Foresight to anticipate and solve practical problems and resolve issues

Temporary Administrative Assistant Resume Examples & Samples

Receptionist tasks such as mail distribution, answering phones, greeting visitors, training/meeting room setup, preparing outgoing packages for shipment, etc
Performing general office duties associated with office equipment and supplies
Data entry and document compilation/upload into an internal database; subsequent filing in a client web-based file storage area
Handling correspondence as directed including, but not limited to: formatting outgoing GHD documents, proofreading, copying, scanning, emailing, document editing, report preparation and distribution
Maintaining high awareness of all project deadlines and schedules, to ensure early or on time completion
Maintaining all electronic and paper filing systems as per our Quality System Standards Work cohesively as a team within the office; assistina team members as

Temporary Administrative Assistant Resume Examples & Samples

Serves as point of contact for the Executive Office by engaging with all staff and visitors
Provides administrative support for executives, including answering phones, monitoring email, and managing calendars using sound judgment and discretion
Ensures that executives are prepared for meetings by printing daily calendars and relevant documents for meetings
Schedules and plans meetings as requested, including booking conference rooms, printing documents, setting up presentations, and submitting catering requests
Ensures documents are signed in a timely manner
Arranges travel for executives and EMT as requested by submitting travel authorization and approval forms and liaising with the travel department
Assists in arranging travel for Board members
Uses templates to draft Delegations of Authority (DOA)
Updates and maintains executive office file systems
Liaises with recruitment and hiring managers to conduct reference checks for Executive Division candidates
Onboards division employees by submitting new employee set-up requests and gathering orientation documents
Associate’s degree or equivalent work experience required
One year of work experience in a professional office work environment, preferred
Ability to troubleshoot IT issues strongly preferred
Experience working with high-profile stakeholders preferred
Ability to maintain discretion and work with highly confidential and/or protected information required
Demonstrated ability to communicate clearly and concisely both orally and in writing; strong cross-culture communication and sensitivity skills
Demonstrated ability to handle routine tasks and operational issues in a high-paced environment
Ability to multitask with strong attention to detail, organization, and time management
Demonstrated excellent client service skills
Ability to follow standard practices and procedures, receive general instruction and supervision on work progress, and make significant contribution to end results
Strong knowledge of MS Office applications
Language proficiency in a second language, preferred
Previous experience working, living, or conducting volunteer work in developing countries preferred

Temporary Administrative Assistant Resume Examples & Samples

Strong verbal communication skills to regularly assume a broad variety of administrative duties
Thorough knowledge of office technologies including all Microsoft software applications including CRM
High degree of independent judgment and discretion
Ability to meet multiple and concurrent deadlines
High degree of attention to detail and accuracy

Temporary Administrative Assistant Resume Examples & Samples

The I-Client philosophy and the Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture
Assist in client onboarding and changes by facilitating data entry in the administration and ancillary systems
Assist in preparation of client forms and mailings including 5500 extensions, annual notices and special mailings
Provide participant count to billing on a quarterly basis
Prepare information for standard reports by accessing various administration systems to consolidate and format data
Responsible for scanning incoming mail into data management system
Backup for the receptionist and office manager
Overtime as required
Other projects or assignments as directed by manager

Temporary Administrative Assistant Resume Examples & Samples

Front desk responsibility, including greeting guests cordially, daily mail, and shipping requests for the department
Assist with scheduling
Composes and prepares confidential correspondence, reports, and other complex documents using Word, Excel and PowerPoint

Temporary Administrative Assistant Resume Examples & Samples

Support multiple branches on obtaining new permits for the operation of commercial vehicles
Process the annual renewals of licenses and permits for approximately 3000 vehicles
Process citations payments (30-50 per month)
Perform monthly accounting balance on expenses using Walker and FIS / AS 400
Interact with internal and external customers to answer questions regarding the status of the licenses and permits of vehicles Interact with governmental agencies in person or by mail to process required permits
Provide clerical and administrative support to office staff

Temporary Administrative Assistant Resume Examples & Samples

Serves as the first point of contact for the office. Greets and receives all visitors, answers and screens phone calls, refers individuals to appropriate staff, and ensures accurate and timely assistance in all matters
Provides overall administrative support to the department/division including but not limited to: entering, formatting, and printing information; organizing work; relaying messages; maintaining files; monitoring equipment; coordinating faxes; and assessing and ordering supplies
Writes and types correspondence, reports, and other materials for own or supervisor’s signature. Proofreads and edits copy generated by supervisor and others
Oversees maintenance of electronic and paper filing systems and databases including retrieval of information, supervision of data entry, interfacing with IT for problem resolution, and revising existing or creating new processes for maximum efficiency. May also assist with updates to department website
Manages the department email account, responding to all emails in an appropriate and timely manner
Maintains supervisor’s calendar as needed, ensuring content is accurate and up to date
Assists with travel arrangements for department staff, including preparing hotel reservations, scheduling flights, and transportation
Responsible for interviewing, selecting, training, and evaluating student assistants
May supervise the daily workload of other support staff
Responsible for monitoring and assisting with the budget preparation and record keeping
Responsible for planning and arranging logistics for meetings and special events
Assumes additional responsibilities and special projects as required and as necessary
At least 3-5 years of experience in general office administration
Able to present a positive and professional demeanor at all times
Excellent typing, editing, and proofreading skills
Strong organizational, interpersonal, customer service, and communication skills, and must be able to maintain a high degree of confidentiality at all times
Ability to successfully perform multiple tasks and balance multiple priorities is essential
Thorough knowledge of MS Office (Word, Excel, Power Point, etc.) is necessary
Able to work with ethnically, culturally, and socially diverse students, staff, faculty, and other constituencies
Strong supervisory skills

Temporary Administrative Assistant Resume Examples & Samples

Ensure that all electronic documents and mailed documents are saved to the specific locations within the appropriate student’s account so that they can be verified
Ensure that Academic Records are identified and labeled properly for review by specific departments
Protect the privacy of students and families by following the steps set forth by Connections Academy
Maintain current filing within our data management system and ensure support staff properly adheres to proper records management system
Mail merge data to provide addresses for outgoing mail and assist with mass mailings
Process incoming mail that is for Enrollment Team
Assist Enrollment Supervisor in EMS records maintenance including data entry, as needed
Report issues related to the malfunction of office equipment including copiers, printers and file cabinets
Supporting the Enrollment Document Verification Manager on a number of different tasks that are emerging daily
Answer and properly forward all incoming Enrollment issues via the Enrollment Email Question Box; and

Temporary Administrative Assistant Resume Examples & Samples

Monitor email inbox for submissions and respond to inquiries in a timely manner
Log submissions using Excel
Perform other administrative duties and special projects as assigned
Is a self-starter and fast learner with the ability to 'hit the ground running'
Excellent communication (verbal and written) and interpersonal skills
Strong computer skills, including Microsoft Office (Outlook, Word, PowerPoint, Excel)
Excellent organizational skills with the ability to manage situations through from start to finish

Temporary Administrative Assistant Resume Examples & Samples

Greet visitors and assist with contacting their host/hostesses. Ensure building specific access processes and policies are enforced
Answer incoming phone calls, transfer as appropriate using the routing guide maintained by the receptionist team
Respond to inquiries from internal and external customers regarding such information as: locations of offices/rooms, local services and amenities
Follow safety and security protocol at all times, working closely with security staff
Assist employees with conference room reservations
Restock when inventory is low
Receive incoming accountable deliveries (e.g., Fed Ex, UPS etc.). Facilitate the distribution to the proper department, locations and customers
Perform various administrative projects as requested, including, but not limited to: stuffing envelopes, data entry, receiving and distributing faxes, attendance records, accounts payable & other related office support duties
Work with CoStar, Xceligent to keep all sublease listings marketed and up to date
Act as ambassador for Real Estate & Workplace, using appropriate etiquette and professionalism at all times
Maintain the front desk and lobby areas as well as all kitchen area’s in a neat and organized manner, in compliance with all governing codes and regulations
Arrange for local taxi service and courier pick-ups, as requested
Troubleshoot issues or problems with printers, fax machines, postage machines, binding machines, projectors, conference rooms and general office problems. Coordinate resolution with appropriate contact
Provide back up support to Brokerage Admin team as needed
Retrieve and sort mail. Deliver outgoing mail to the mail room daily
Demonstrated proficiency with all applicable software packages, including, but not limited to: MS Windows and MS Office, including MS Word, Excel, Outlook, and PowerPoint and Adobe Creative Suite
Ability to communicate effectively with employees and visitors as necessary
Ability to organize and prioritize multiple tasks
Must have a positive, professional attitude
Must be able to work well independently with an ability to work collaboratively with others

Temporary Administrative Assistant Resume Examples & Samples

Attention to detail to ensure each binder is complete and accurate
Ability to move around to manage print jobs
Ability to prioritize jobs to ensure that binders are ready on time for scheduled use
Microsoft Office merge skills (Word/Excel)
Adobe Acrobat (merge and separate pdf files)
Ability troubleshoot printing issues
Salesforce experience is helpful

Temporary Administrative Assistant Resume Examples & Samples

Coordinate and perform high level, complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures
Provide administrative support for special projects. Assist in preparing data, reports, and follow-up on projects and reports
Communicate confidential information to senior administration and external sources
Assist the Department Head in preparing and reconciliation of budgets
Participate in the planning and organization of the office in terms of staffing, establishing administrative policies and procedures and financial matters. Develop a comprehensive knowledge of administrative activities of the department and the Medical School
Manage the daily operation of the office, schedules, organizes and delegates secretarial tasks, supervises clerical activities, resolves problems with medical, professional, and clerical staff
Monitor and evaluate office procedures. Initiate and implement new procedures as needed. Develop and writes office procedure manuals, revises as required
Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display
Process payroll, personnel action, and other human resource related forms
Answer phones and screens calls. Provide information and responds to questions
Greet visitors; ascertains their needs and provides information as required
Arrange and schedule meetings. Record, prepare, and distribute minutes
Arrange travel logistics and coordinates schedules. Complete travel advance and authorization forms. Submit voucher forms with appropriate receipts and information for reimbursement. Maintain travel records
Review mail, highlights action or important items and attaches relevant files or information for review. Respond to routine correspondence. Draft responses to more complex correspondence
Maintain office equipment and inventory of supplies, purchase materials, and prepares purchasing paperwork and contracts
Associate’s degree in Business, or equivalent experience
5 years of office experience
Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel

Temporary Administrative Assistant Resume Examples & Samples

Reception of customers and visitors,
National and international telephone service
Reception and conferencing of goods
Mail and transportation of goods
Management of fleet
Room reservation supervision
Organization of coffee breaks
Contact with vendors
Other activities to support the administrative department
Fluent in portuguese
Basic english

Temporary Administrative Assistant Resume Examples & Samples

Provide back up support to the receptionist, including
Answering the phone and transferring call
Greeting guests of the firm
Organizing, sorting and distributing mail
Create electronic and physical client files
Organize, maintain and file legal documents
Update client information in database
Provide administrative support to attorneys and legal staff as needed
Undertake independent projects

Temporary Administrative Assistant Resume Examples & Samples

Arranges travel and accommodation for Executive Department staff and Board of Directors, adhering to MSF travel guidelines (including domestic and international flights, hotel, ground transportation, and visa applications)
Provides support on finance related tasks for the Executive Department. Assists in processing credit card reports and other administrative tasks relating to financial tracking
Provides other administrative support as needed under the supervision of the Board and Executive Liaison Officer and in coordination with the Executive Intern, such as booking phone lines, conference rooms, etc. for meetings and conference calls. Coordinate logistics for in-person Board meetings
Organize and maintain institutional documents pertaining to the Board on the MSF movement wide intranet
Provide additional admin support to the Executive Director and Board and Executive Liaison Officer, such as maintaining the ED calendar, scheduling meetings, arranging signatures, organizing files, and answering phone calls
Proven administrative or assistant experience
Ability to prioritize ongoing vs. immediate needs appropriately
Flexibility and ability to exercise good judgment and discretion
Proven time management and exceptional organizational skills
Ability to work both with a team and independently to handle a large volume of work
Strong interpersonal, written and oral communication skills
Proficiency in Microsoft Office (Word, Excel, etc.) and databases; knowledge of SharePoint preferred
Experience in bookkeeping and accountancy preferred
Genuine interest of in humanitarian work and international current events
Commitment to MSF’s humanitarian principles

Temporary Administrative Assistant Resume Examples & Samples

Manage calendars and schedules appointments, screen incoming calls and correspondence and respond independently when possible
Organizes events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers
Prepare agendas, notices and minutes
Prepare confidential correspondence, reports and other documents
Perform confidential secretarial functions including developing and typing written correspondence. Respond to routine external correspondence. Type memos, purchase requisitions, payment requests and other department forms and documents
Arrange travel plans and itineraries, compiles documents for travel-related meetings
Prepare expense reports and reimbursement documentation and reconciles corporate credit card account(s)
Maintain confidentiality of all corporate, personnel and research matters
Order office supplies and maintains supply cabinet and replenishes break areas
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position
Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality
Interpersonal skills—the individual maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things
Oral communication—the individual speaks clearly and pleasantly
Quality control—the individual demonstrates accuracy, thoroughness, and monitors own work to ensure quality
Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
Microsoft Office Suite of applications
0 to 2 years of equivalent experience

Temporary Administrative Assistant Resume Examples & Samples

Coordinate with Employee Services to ensure all hourly employees are paid correctly and on time, including any special requests
Data entry of all hourly timecards, within the allotted timeframes to ensure proper payment
Provide support for Customer queries
Time entry for Aggregates and Cement employees
Administrative support of payroll
Coordinate with Sales Administrator to verify and correct daily edit reports, prepare customer credit re-bills and adjustment
Provide back-up support to Administration Supervisor, Dispatch and Reception
Two or more years of administrative or customer service/inside sales experience with demonstrated administrative research, basic accounting and analytical skills
Experience in the construction industry is preferred
Proven track record of providing excellent customer service skills
Strong Microsoft Office, Kronos and JWS experience an asset
Must be able to work independently and prioritize daily activities to support sales activities
Flexibility and initiative to take on new tasks and responsibilities
Some post-secondary education in business or accounting preferred

Temporary Administrative Assistant Resume Examples & Samples

Represent the company at the front desk
Coordinate meetings, events, order catering and logistical arrangements
2 year+ receptionist and/or administrative experience in a corporate setting
Team Player attitude, excited to be part of an administrative team
Proactive self-starter with the ability to keep up with fast paced environment
Detail-oriented
Ability to multi-task and change priorities quickly
Strong skills in Excel, Word, PowerPoint and Outlook
Dependable and reliable
Familiarity with Concur and/or NetSuite is a plus

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Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

Temporary Administrative Assistant Resume Examples & Samples

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