Project Assistant Resume Samples

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P Breitenberg

Pierce

Breitenberg

91308 Myrl Centers

Phoenix

+1 (555) 579 1915

91308 Myrl Centers

Phoenix

Phone

p +1 (555) 579 1915

Experience Experience

Boston, MA

Project Assistant

Boston, MA

Kiehn-Balistreri

Boston, MA

Project Assistant

Updating and monitoring the DML for various projects,
Updating the database file and follow up the submitted and approved document by the customer,
Performing PPD Investigator file reviews
Assisting in the organisation of project team and client meetings
Following Instructions & Procedures
Being the ‘anchor point’ for the Project Value Chain team to ensure that the organization always has an entry point
Managing project data library and project and product data

Houston, TX

Event Project Assistant

Houston, TX

Tromp Inc

Houston, TX

Event Project Assistant

Working on pitches and tenders alongside the Account Team as a specialist in project management/ costings and delivery
Working alongside The Experiential Director and Senior Project manager on larger projects and new business pitches,
Effective supplier management and negotiations
Meeting margin targets on assigned work
Assisting on projects, to deliver successful activations
Successful day to day management of projecst ande campaigns
Project costing/budget management

present

San Francisco, CA

Research Project Assistant

San Francisco, CA

McGlynn-Olson

present

San Francisco, CA

Research Project Assistant

present

Reviewing the academic literature to identify and summarize important and relevant findings
Is responsible for scheduling research office and lab visits, confirming appointments, and follow-up with prospective and active participants
Assists with development of new research study software programs and applications and updates code for existing software for cognitive and behavioral assessments
Collects data and analyzes fMRI and behavioral studies, including, but not limited to, developing various behavioral testing software
Contact and describe a five-year longitudinal research studies to families, caregivers and consumer advocacy or support agencies of adults with Down syndrome and ASD, and the families of children with ASD
Assists in developing and designing new recruitment materials for ongoing studies, and maintains and updates program website content monthly, with IRB approved materials
Collaborate in all recruitment activities, handle project specific tasks, and assist with day to day activities for research project including recruitment, data collection, participant payments, budget management, etc

Education Education

Bachelor’s Degree in Business Administration

Bowling Green State University

Bachelor’s Degree in Business Administration

Skills Skills

Excellent organizational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
Good computer skills: solid knowledge of Microsoft Office and the ability to learn appropriate software
Excellent computer skills, proficient in MS Office (Word, Excel, and PowerPoint) and ability to obtain knowledge and master all clinical trial database systems
Excellent computer skills, proficient in MS Word, Excel, PowerPoint and ability to obtain knowledge and master all clinical trial database systems
Good organizational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
Strong computer skills, proficient in MS Office (Word, Excel, and PowerPoint) and ability to obtain knowledge and master all clinical trial database systems
Good knowledge of relevant software (MS Windows, PowerPoint) with excellent working knowledge of Excel and Word
Excellent written and verbal communication skills, strong decision making ability and attention to detail
Good organizational skills and strong attention to detail, with ability to handle multiple tasks efficiently and effectively
Ability to attain and maintain a working knowledge of applicable ICH GCP, FDA guidelines, local regulations, PPD and client SOPs and WPDs

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15 Project Assistant resume templates

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Project Assistant Resume Examples & Samples

4-year university degree preferably in language, business or communications
Minimum 2 years of work experience in the relevant work areas
Good knowledge in management support, office management and investment support
Possess strong service mind
Good written and verbal communication skills both in English and in Korean sufficient to support the company’s management and investment management
Solid knowledge required of Microsoft Office Software (Word, Excel, PowerPoint, etc.) is essential
Good in details and figures

Project Assistant Resume Examples & Samples

Must perform well in high-pressure situations
Excellent teamwork and interpersonal skills
Proficiency in Word, Outlook and Excel required
Must possess excellent organizational skills
Ability to prioritize projects and meet critical deadlines
Prepare meeting minutes, notes and support documentation
Coordinate appointments, events and maintain calendars
Provide asset management and logistics support
Prepare travel arrangements and expenses
Database entry for programs (not limited to Central Desktop, Service Now, Asana and Concur)

Project Assistant Resume Examples & Samples

2+ years work experience working on projects
Associate's Degree in related field
Microsoft Office/Suite proficient (Word, Excel, PowerPoint, etc.)
Work experience in fast paced Manufacturing field

Junior Server Admin / Project Assistant Resume Examples & Samples

High-level communications with mid and senior level business application representatives
Information gathering and formatting using Microsoft and in-house applications
Data analysis of Key Performance Indicators to help make timely decisions on actions such as hardware and OS refreshes
Task management and ownership to ensure recommended changes are communicated, completed and tested
Coordinate initiatives for infrastructure teams and provide weekly progress reports
Work closely with engineer’s to ensure the success of initiatives and projects
Basic knowledge of windows and Linux server such as checking event logs, monitoring server performance and uptime reporting
Perform system monitoring, verifying the integrity and availability of hardware, server resources, systems and key processes, reviewing system logs, and verifying completion of scheduled jobs
Contribute to and maintain server health
B.S. degree in Information Technology, Business Administration or other related technical discipline required
5 years experience with Microsoft Excel, Word and PowerPoint
3 years working in an Information Technology department supporting more than 100 customers
Well-organized, able to plan projects and maintenance initiatives, track and report to milestones
Able to report out to management in an appropriate and easily assimilated manner. PMI certification would be helpful
Accountable, responsible - with a sense of urgency
An effective and clear communicator (verbally and in writing), able to interact with heavily technical resources as well as with business users
Able to collaborate with application support resources and to provide advice and support related to database, web and server environments
Ability to prioritize and organize daily tasks to ensure service level agreements are met
Ability and desire to take ownership, seeing tasks and projects through to satisfaction and completion

Project Assistant Resume Examples & Samples

Create project files
Process, track and expedite correspondence and related documents using standard business formats
Perform tasks as directed by the Project Representative to include receiving requisitions, meeting minutes, new vendor set up,etc
Process and track project documentation (including commitments, purchase orders, applications for payment, invoices, etc.) in SAP and project management program (CM13)
Schedule meetings and conference room access
Generate and distribute reports
Demonstrated competence in using office productivity applications (Excel, Word, PowerPoint, Outlook)
Ability to multitask, highly organized and detail-oriented
Must have discretion, good judgment, personal motivation
Basic knowledge of building practices and materials
Basic knowledge of finance in business (budgets, cash flows, etc.)
Proven knowledge of SAP and Casual Buyer
Must have one to two years of experience in an administrative support role
Some portions of years of service can be mitigated with education in commercial facilities field (engineering, architecture, project management or business)
Demonstrated strong written and verbal communication skills

Project Assistant Market Clusters Scm& IT Resume Examples & Samples

Participate in the Market Cluster SCM&IT Strategic Planning Process, including documenting, and supporting the facilitation of the process
Consolidate and support budget and controlling process of the 4 SCM & IT Clusters
Coordinate and facilitate Innovation Process across the 4 SCM&IT Market Clusters
Assist in the composition and execution of the Market Cluster SCM&IT Communication, to include
Contribute to the preparation of executive & senior management presentations/reports for internal & external use, based upon adidas Group standards
Manage the content base for presentations and other documents
Support markets and facilitate demand to include preparation for Coordination and Program Board projects
Prepare, coordinate and follow-through on a local application decommissioning plan across all Markets within the global organization (Iteraplan)
Review the market project portfolios / roadmaps to ensure an overall alignment on prioritization and accurate reflection of defined business requirements
Intermediate or Advanced skill with Microsoft PowerPoint, Excel and Sharepoint
Knowledge of the adidas Group processes & culture
Strong communication skills within a global setting
Fluent in English, both spoken and written
Professional attitude with appreciation for sensitivity of information and need for confidentiality
Sense of urgency; ability to assess & prioritize work based on future planning; constraints and availability of resources; problem-solving/resourceful; flexible / adapt to change; open-minded
At least 2+ years within an IT or business analyst role

Project Assistant Resume Examples & Samples

Provide support in the development of materials, presentations, and webinars
Work with other team members to ensure that project-related activities are tracked in work plans and support tracking tools
Provide input for process improvement in streamlined procedures, accurate data and high quality client service. Build strong, positive relationships with all internal and external project stakeholders for ongoing communication, collaborative planning, and shared problem solving
Support proposal development activities as requested
Bachelor’s degree in Early Education, Education, Psychology, Sociology or other Social Science related discipline required with a minimum GPA of 3.0
Experience providing logistical support and general project support, such as activity tracking, task coordination, and material formatting
Superior attention to detail and the ability to meet stringent deadlines

Entertainment Standards Project Assistant Resume Examples & Samples

Advanced computer proficiency in Microsoft Office suite of programs, especially Word, Excel and Powerpoint with working knowledge of Visual Basic
1 to 3 years’ experience in Entertainment or Technical disciplines
Maximo knowledge and skills
Demonstrated creative problem solving techniques to resolve project issues
Strong knowledge of current department best practices
Ability to deal with multiple priorities and handle confidential information
Strong communication skills with demonstrated ability to reach across multiple lines of business
Proven knowledge of documentation process with ability to identify end-user needs
Ability to work in a fast paces environment where everything is subject to change
Highly motivated requiring minimal direction and follow up
Team player and possess a positive, personable attitude
Extensive experience with special projects, detail oriented with excellent organizational skills, proven capacity to prioritize, and demonstrated ability to meet established deadlines
Excellent communication skills and comfort interacting with all levels of management
Proven strong analytical and administrative skills
Proven ability to initiate, organize and complete multiple tasks in a timely manner
Familiarity with the Walt Disney Entertainment organization and Disney Creative Entertainment
Willingness to learn new software applications

Project Assistant Resume Examples & Samples

The Research Assistant will be in charge of pre/post-processing raw imaging data (MRI, DTI, etc.) and will assess brain connectivity in a range of neurological and psychiatric disorders – including Alzheimer’s, bipolar disorder, brain trauma, and childhood developmental disorders
Will become an expert with image processing and other computational tools (i.e., FSL)
Will use shell scripting on a regular basis
Will work with team to develop realistic but challenging time lines

Summer Project Assistant Resume Examples & Samples

Shipping
Organizing projects
Emailing organizations
Cleaning and maintaining office
Assisting other staff members
Assisting Founder of the project
Greet customers upon arrival and thoroughly explain the Sketchbook Project and the process of viewing books
Offer assistance with searches and answer questions about store merchandise
"Run" to get sketchbooks for customers/check-in all sketchbooks and return to shelves at end of day
Conduct sales at the register
Keep floor straightened and fully stocked of product throughout the day
Complete daily chores

Project Assistant Resume Examples & Samples

Knowledge of data collection procedures
Microsoft Office (Word, Excel, and PowerPoint)
Effective written and oral communication skills
Ability to operate copy machine, fax, and personal computer
Valid state driver’s license
Experience working in a research project setting
Experience with SPSS
Background working with K-12 schools and/or military organizations

Project Assistant Resume Examples & Samples

Completion of all relevant project documentation
Collation and distribution of project and portfolio reports
Using and supporting others in the use of BBC project management tools, systems and processes
Assisting project managers with planning, budgeting, risk and issue management, dependency management and change management
Organising and preparing documentation and presentations for project meetings and taking meeting notes
Provide timely and accurate financial reports and management information
Monitor and track project budgets

Project Assistant & Coordinator Resume Examples & Samples

Coordinate the lobby art pick up, drop off, installations, insurance, and signage for the building lobbies
Edit or originate agreements with artists, galleries, vendors, building managers, etc.)
Update artwork and information to BACP’s inventory System (you will be trained and learn how to use the Collector Systems)
Prepare and send Invoices and legal agreements to real estate owners, galleries, managers, and artists
Update and write blog posts as needed (Experience using WordPress is a plus)
Send out messaging all social media (Facebook, Twitter, Instagram, LinkedIn, etc)
Create Event invitations, RAM on the Run daily updates on social media

Project Assistant Resume Examples & Samples

Assist in the coordination of study activities. Coordinate with external providers as needed
Coordinate data collection efforts between the research, IT, and programmatic teams
Arrange and attend meetings, seminars, symposia and other project-related events. Provide logistical support
Assist in writing and editing reports or documents
Order supplies and equipment
Provide administrative support to Principal Investigator and Project Manager

Project Assistant Resume Examples & Samples

Assemble and coordinate manuscripts
Assemble and organize numerical data
Communicate with others to gather information
Coordinate events
Coordinate meetings
Coordinate work of others
Edit technical or scientific text
Gather data
Input data
Prioritize different projects
Research information
Schedule appointments

Technology Project Assistant Resume Examples & Samples

Use Excel to slice and dice data from internal tools and then analyse data
2+ years’ experience either in a Project Coordinator or analytical role
Excellent analytical skills, with experience analyzing and manipulating data, identifying data gaps, investigating data gaps and resolving anomalies
Highly proficient in Excel, experience with Pivot Tables and formulae essential, experience with macros and VBA an advantage
Adept at Excel report creation / generation for management reporting
Experience with desktop software rollouts desired, but not required
Experience of working in virtual teams, working remotely or for a remote manager is an advantage
Ability to work with independently with some guidance and oversight
Critical thinker with decision-making abilities and problem solving capability
Strong communications, both verbal and written
PMP certification or equivalent is an advantage
Microsoft Office Specialist (MOS) certification for Excel would be an advantage

Project Assistant Resume Examples & Samples

Help maintain specialized databases, systems and related records
Coordinate collection and dissemination of project-related information
Assist in building and applying schema mapping rules and coding standards
Write clear and logical instructions for mapping, coding, uploading and downloading data
Perform data quality control using statistical and other means
Provide instruction on proper protocol and quality assurance procedures and respond to questions regarding data collection, coding, management and analysis methods
Manipulate and query large data files in various formats (comma-delimited, database, spreadsheets, fixed-length plus others)
Run basic SQL queries
Assist with ensuring compliance with government regulations and guidelines and/or ensuring consistency and accuracy in procedures and practices
Ability to oversee data collection and quality control activities
Ability to find logical relationships between data tables or data files
Proficiency in a data analysis methodology
Use of presentation software
Proactively evaluate and identify data conversion, quality or validity issues

Library Services Project Assistant Resume Examples & Samples

1+ year of relevant experience
Previous Administrative and Project Management experience
Microsoft Office/Suite proficient (Outlook, etc.)
Experience with PubMed, EndNote or Reference Manager
Experience with Adobe Professional
Filemaker experience
Prior Library or Documentation experience
Familiarity with Scientific and Medical terminology

Project Assistant / Coordinator Resume Examples & Samples

Formal communications with the rest of the business
Pipeline/Stakeholder management
Governance of the portfolios within the program (similar to PMO reporting etc.)
Adoption of the use of appropriate tools (MDLC, Clarity)
Minute and formally write up technical discussions
Assist Technology PMO partners with financial and resource tracking (Excel and SharePoint)
Maintain company org chart (PowerPoint)
Produce a monthly formal Exec Pack, the audience being the heads of the Business (PowerPoint)
Produce slides for the Business Town Hall meeting presentation. (PowerPoint)
Assist with content on the Business Solution Communications Portal (SharePoint)
Ad hoc support for the broader technology and business teams
Experience in a Project Co-ordinator or Project Manager role
Ability to operate with a high level of attention to detail
Strong initiative and the ability to work independently as well as part of a team
Very strong organisational and communication skills
Strong attention to detail, effective time management and multi tasking skills
A professional, flexible and positive attitude with the ability to work in a fast paced environment
Intermediate skills in MS Outlook, Word, Excel, and PowerPoint, SharePoint and
The ability to balance conflicting priorities

Project Assistant Resume Examples & Samples

Collects pertinent information from study participants through interviews and administration of questionnaires
Schedules appointments for medical procedures, coordinating with external providers as needed
Coordinates study participant activities to include recruitment, correspondence, screening, and collection of specimens in adherence to study protocols
Hosts study participants during visit to clinic for medical procedures
Follows established data collection procedures to prepare, collect, record or enter data
Cleans and edits data and performs basic analysis
Independently produces reports, correspondence and other materials as needed
Maintains automated databases and other records for reporting purposes
Monitors problem areas and submits regular reports and recommendations. Takes necessary steps to address issues and resolve problems with study participants

Project Assistant Resume Examples & Samples

Maintaining project schedule, project financials, documenting and following up on action items, issues, and risks
Perform analysis as required
Document and distribute meeting minutes
Process approved invoices
Work with the tools used by the Project Managers in a support role (e.g. Excel, MS Project)

Project Assistant Resume Examples & Samples

Associates/Bachelor's degree, or pursuing a Bachelor's Degree
Strong working knowledge of Microsoft Word, PowerPoint and Excel
6+ months of Project experience
Strong attention to detail, organizational skills and discretion with confidential information
Strong interpersonal skills and the ability to work independently and within a team environment and with diverse constituencies
Adaptable, multi-task oriented and able to prioritize and meet both rigid and fluid deadlines
Personable, innovative and quick thinker
Demonstrated poise, tact, integrity and professionalism
Ability to lead by example

Project Assistant Resume Examples & Samples

To help assist SDVM department in administrative work processes eg: creation of AR forms for all projects, creation of shopping carts for ordering VM collaterals and store construction. Other administrative processes eg: department claims for purchase of supplies for department use
To support Project team in following up with minor/non critical vendor requirements eg: sending /receive controlled samples for brand approval
To be runner for SDVM department for noncritical and non-time sensitive projects eg: coordinating with supplier/vendors on getting samples from 3rd party supplier for design review
2) Min 2-3 years of experience in project management in construction or manufacturing field will be advantage. If candidate is not from the construction field, the willingness to learn about design/project management is a must
3) Experience working in fast-paced organization, able to communicate and multi-task with different external & internal departments to execute a completion of projects(with directives from SDVM Director)
4) Sound knowledge of computer software such as MS Word, Excel and Power point

Project Assistant Resume Examples & Samples

Coordinate project meeting including sending out Outlook requests, setting up conference calls and online meeting
Take meeting notes on project calls with action items and staff assignments for distribution; including notes on technical discussions using software/systems development terminology
Maintain central calendar for project related calls including call participants and ICF/Measure Evaluation staff representing the project
Review calendar with staff on weekly project calls and make sure staff have what they need in advance of participation
Maintain a central action items tracker with assigned responsibilities
Maintain shared project files
Maintain confidential project documentation in the correct location
Coordinate project kickoff and regular project meetings with notes and action items tracked as needed
Manage the project SharePoint Project Management Information Site including requesting access to appropriate folders for staff, organizing the site in a logical manner, communicating out how information is managed to staff so they can easily find posted documents etc
Perform project management tasks under the guidance and coaching of project managers such as developing a communication plan for the project, maintaining existing plans and project management artifacts and reviewing ICF’s existing project management framework and suggesting additional framework elements that should be incorporated the day-to-day operations
At least 6 months experience as a program assistant or project coordinator
At least 6 months experience managing a SharePoint site i.e. creating folders, posting documents, requesting access for other users, liaising with technical support to implement other useful SharePoint features etc
Proficiency in using Microsoft Word, Excel, PowerPoint, Outlook and SharePoint
Proactive in researching unfamiliar terms and finding solutions to administrative and project management tasks
Experience assisting with international development work
Administrative experience working in a software/systems development environment
Familiarity and comfort with software/systems development terminology
Ability to work with staff across multiple partner and client organizations
Superior verbal and interpersonal skills including courtesy, professionalism, and a cooperative attitude
Ability to manage multiple tasks, detailed information, and competing priorities with a high degree of accuracy and conformance to deadlines

Project Assistant Resume Examples & Samples

Support the Customer Project Manager in Project Administrator, Project Planning and/or project Quality Management area
Drives the implementation and adherence of relevant tools and system required to be used by the Customer Project Manager
Fluent in English/Chinese speaking and excellent in English/Chinese writing
Business and management awareness
Administrative skills
Following Instructions & Procedures
Initiative and positive personal personality

Project Assistant Resume Examples & Samples

Contract administration, including organizing and handling both client-related and corporate contracts
Athlete agent registration
Developing and maintaining organizational systems for categorizing all legal requests handled by the department and all executed contracts
Additional duties may include assistance in commercial litigation and conducting research on various sports and entertainment law issues
Detail oriented with excellent organizational skills
Excellent proof-reading skills
Ability to work effectively in a deadline oriented environment
Proficiency in Microsoft Word, Outlook, and Excel
Preference for candidate considering attending law school in 2-3 years

Project Assistant Resume Examples & Samples

Supports team members in the development of realistic and accurate information for near term projects in to be presented for executive approval (detailed/comprehensive written scopes / justifications)
Supports team members in development of programs, photo documentation, and presentations
Assist team member with system data entry as required
Maintains department information and reports on SharePoint or other systems
Organizes file storage (both hard copy and digital)
Assists in statistical research and analysis as directed
Assists in the preparation of presentations for executives and other leaders as necessary
Utilizes software applications available to facilitate Integrated Facilities Planning. Coordinate general office support
Demonstrated strong organizational skills with attention to details
Demonstrated computer proficiency within a Windows environment (PowerPoint, Excel, Word, Outlook)
Demonstrated computer skill and database management (Maximo Maintenance System knowledge a plus)Demonstrated ability to handle confidential information
Current / Previous Walt Disney World Resort work experience
One to two years of experience in an administrative / support role
Demonstrated strong written and verbal communication Familiarity with Maximo Maintenance Systems and Business Objects Reporting (Crystal Reports) or other Asset Management systems
Ability to learn new software applications
Ability to be flexible with work schedule (based on Domestic nature of the team, time zones can be a factor; based on operational environment, walk and meeting can occur late / early)
Background in long-range facility asset planning or project management

Project Assistant Resume Examples & Samples

Work with Ubisoft oversea clients to clarify their requirements, quality standard, scope, timeline, budget, workflow for outsourcing production
Prepare Business Development documents (e.g. team profiles, project credentials, proposals), to bid for a variety of new projects
Find the right external art production vendors in China, collect their information and maintain database
Follow up the Reference, Test, Security Audit, Contract and Payment of each Vendor, build up a standard report to track the progress
Well understand the project milestone, define deliverable schedule, daily planning
Manage feedback and modification, track the quality, to ensure that the outsourcing production meet each milestone deadline
Manage the budget for outsourcing production
Identify and promote best practice, workflow and tools, help projects grow the expertise of outsourcing production
Ensure a smooth communication between internal and external counterparts

Deployment Project Assistant Resume Examples & Samples

English – high level (Must)
Must be admitted student in a recognized academic institute in Israel with at least 3 semesters left to graduation
Able to work at least 3 days a week (including Friday)
Good understanding of desktop & internet applications
Quick learner
Experience working with customers via emails/calls/web-based presentations – an advantage
Knowledge of basic HTML and JavaScript – an advantage

Project Assistant Resume Examples & Samples

Utilizes software applications available to facilitate Integrated Facilities Planning
Coordinate general office support
Demonstrated computer skill and database management (Maximo Maintenance System knowledge a plus)
Current / Previous Disneyland Resort work experience

Project Assistant, Business Intelligence Resume Examples & Samples

Associate’s degree is required. Bachelor’s degree preferred
Minimum of 1-3 years of administrative support including planning and coordinating experience is required
Intermediate skills in Microsoft Office (Word, Excel, Access, PowerPoint, Outlook) and computers
Basic knowledge of HTML and experience with project management systems preferred
Experience coordinating schedules with multiple dependencies is required
Experience with web conferencing applications is required. WebEx is preferred
Must possess excellent verbal, written and interpersonal communication skills
Must possess strong attention to detail, time management and organizational skills
Must possess basic research skills
Ability to multi-task, prioritize and problem-solve in a fast-paced work environment while adhering to multiple deadlines
Ability to work independently and take action proactively with minimal supervision
Ability to build relationships and interact with personnel at all levels of an organization
Assists with the administrative and project support of the department including but not limited to: coordinating meetings and conference calls, preparing and assembling meeting materials, coordinating all travel arrangements/logistics for meetings including reservations, preparing meetingminutes, planning and documenting department projects, responding to phone and designated e-mail inquiries, preparing mailings, filing, data entry, scanning, copying, ordering office supplies, and FedEx/messenger logistics
Coordinates department meeting, conference, webinar (onsite and offsite) logistics including but not limited to: scheduling, prepare and disseminate materials, room set-up/clean-up, catering
Works with software which may include but is not limited to: routinely inputting data, retrieving data, preparing, reviewing, updating and maintaining: spreadsheets, documents, presentations, databases and reports
Supports the planning for all projects which includes but is not limited to: supports the creation and updates timeframes on major projects, research, processes contracts, completes payments and even follow-up
Create and/or edit files which include: documents, spreadsheets, presentations, reports
Prepare payment requests, journal entries and run financial queries related to budget
Oversee photocopying and organization of complex documents
Assist in the contractual process to ensure contracts are initiated, completed and executed appropriately
Conducts basic research
Perform other duties as assigned by Associate Program Manager

Project Assistant Resume Examples & Samples

Post-secondary education in Communications and/or Broadcasting
Excellent computer skills in MS PowerPoint and Excel is a must
Knowledge of ATC and broadcast booking software is an asset

Project Assistant Resume Examples & Samples

Log RAID items into RTC Pull RTC data to report metrics Provide RAID reporting to teams and PMs
Follow up with emails on Action Items from RAID meetings Coordinate and manage R2 and R3 weekly Status Reporting
Work with PMs to ensure all reports are completed on time
Help PM with Status Reporting meetings with ODM and Client
Assist with Program Management Office work stream
Support the control and administrative activities performed by the Release 2 and Release 3 project manager

Project Assistant Resume Examples & Samples

Assisting the Project Management team with developing and maintaining spreadsheets and other data management systems to track, maintain and disseminate information necessary for the effective oversight of clinical trial sites and study activities
Assisting the Project Management team with drafting communications and interfacing with clinical trial sites to ensure adherence to study procedures and ICH-GCP (Good Clinical Practices) guidelines
Organizing and filing essential documents consistent with the study protocol’s Trial Master File
Assisting the Project Management team with organizing teleconferences, meetings and training sessions
Assisting with the procurement and distribution of supplies and other materials necessary for the successful conduct of the trial

Project Administrator / Project Assistant Resume Examples & Samples

Barchelor´s Degree
At least 1 year of experience in receivable accounts, billing, contability or related
English advanced
Availability to work in Queretaro

IT Administrative / Project Assistant Resume Examples & Samples

Answer and transfer calls
Meet and greet clients and visitors
Schedule meetings, projects, events and broadcasts for the Engineering/IT team
Project timeline and budget planning
Prepare project reports: pacing
Manage incoming support requests and assign support tickets to the appropriate techs
Manage inventory and ordering of equipment and supplies
Maintain FCC Public File
Assist with overall organization of office and tech rooms
Assist the Engineering/IT team enthusiastically with events (off site locations)
Perform other duties as assigned/needed
Associates Degree or equivalent professional work experience
Radio experience preferred but not required
Must have excellent public relations skills and work well with others
Must be able to travel (occasionally) and work long hours

Project Assistant Resume Examples & Samples

1+ year of related work experience
Bilingual (English and Spanish)
Working knowledge of Soarian, Unity, and Quadramed

Project Assistant Resume Examples & Samples

Minimum 1-2 years administrative support experience is required, working for multiple leaders on various projects is preferred
Experience with youth development programming is strongly preferred
Advanced skills in MS Office suite (Word, Excel, Outlook, Access, PowerPoint) is required
Experience utilizing virtual technologies, such as web-conferencing is required
Excellent verbal, written and interpersonal communication skills are required
Strong proofreading skills are required
Demonstrated ability to manage multiple deadlines, multi-task, prioritize, problem solve and escalate issues to the proper individual when necessary is required
Excellent attention to detail and organizational skills are required
Ability to learn new software, such as Power Plan (or other budgeting software) is required
Ability to handle and maintain confidential information is required
Ability to work independently and within teams is required
Ability to work with virtual teams is required
Ability to maintain a positive, responsive and problem-solving mode in all interactions, and build and maintain relationships with others is required
Experience with project management tools is highly preferred
Commitment to the YMCA character development values of caring, honesty, respect and responsibility is required
Provides direct project support to assigned Project Managers
Performs data entry and prepares and updates documents, spreadsheets, databases, tools and resources utilized by the department
Proofs, edits and formats documents and presentations for assigned Project Managers and project teams
Plans logistics and assists with assigned in-person and virtual meetings, which includes but is not limited to: communications, notes, scheduling, set up/cleanup, food, material preparation, WebEx setup and technical assistance
Runs reports within various systems per the direction of Project Managers
Enhances the visual display of project information (with charts, tables, graphs, images etc.)
Acts as primary point of contact for designated team(s) within department and responds to phone calls and e-mails
Assists Project Managers in researching and finding resources and information that are online or available through other departments at Y-USA for information on YMCA associations and youth outcomes/impact
Provides general project and administrative support to assigned team members and assists administrative team members
Performs other duties as assigned by Manager, Administration

Archive Project Assistant Resume Examples & Samples

Support the Archive team in loaning out archive assets e.g. recall, book transportation, undertake condition checks, delivery of assets, transport assets between locations following policy and procedure and meeting the department’s SLA’S
Support any cataloguing processes using Excel, archival and image databases
Support the digitisation of the apparel and accessories using StyleShoots
Share information and imagery with the business ensuring they are in appropriate format and have the required sensitivities
Handle heritage material sensitively and wrap in appropriate protective material
Support departmental procurement
Conduct low-level research as directed by the Archivist
Store all digital assets in the appropriate location and format
Communicate efficiently with appropriate tone in all written and verbal communications
Attend all team briefings, meetings and weekly catch-ups
To support any related archive requirements

Project Assistant Resume Examples & Samples

Work with stakeholders and team members to support large, complex global projects, taking account of business and stakeholder needs, timescales and required style of change
Build consulting relationships with various stakeholders including those at a senior level within the business
Support the establishment of a core program management office and governance for the Global Talent Team
Assist in creating presentations and internal communications materials
Generate reports on a regular and ad-hoc basis and undertake required data analysis
Manage and enter data to existing databases and applicable Talent tools
Develop and maintain a Global talent team SharePoint
Attend meetings with key responsibility to take minute, perform follow-up activities and monitor actions
Strong IT skills, advanced knowledge of Excel and PowerPoint essential
Excellent communication skills - both written and oral
Good analytics skills
Excellent written and interpersonal communication skills with the ability to consult effectively with the most senior levels of the organization
Innovative, strategic thinker
Able to multi-task and manage conflicting priorities
Strong focus on delivery
Able to work with ambiguity and respond to changing demands
Able to work well within a team
Strong business acumen
Strong commitment to diversity and inclusiveness

Project Assistant Resume Examples & Samples

Provide support in Personal Independence matters
Manage project deadlines through data entry
Answer Independence hotline and fielding queries to other team members
Intermediate MS Excel, Word, Powerpoint, Outlook and Internet Explorer proficiency
Solid communication skills including a high standard of written and spoken English skills
Proficient time management skills with an ability to prioritise workload
Maintains strict discretion and confidentiality
An inquiring mind and strong research skills

Project Assistant, Independence, Auckland Resume Examples & Samples

Perform checks and research on securities
Provide assistance and administration support for various Independence Compliance processes
Develop audit skills over time
Assist and Supporting other members within the Independence team as and when required
Confidence and ability to interact with clients and executives
A flexible and professional manner

Store Planning Emeair Project Assistant Resume Examples & Samples

Getting in direct contact with technical offices of future/potential clients / Landlords, in order to receive all technical information (technical drawings, design guidelines ecc.) necessary for the starting of a new project
Elaborating graphic information so as to evaluate "potential" of the proposed/ future space: net & gross surface calculations, blocking diagrams broken down by merceological areas, linear meters calculations, zoning with categories for the new store etc
Elaboration / design of preliminary Layout for all new projects ( DOS , Franchisee and Wholesale in EMEAIR area) in Alessandro Michele concept image and Layout Improvements on existing Stores
Compiling and collating all required documentation for the official submittal of new projects to all interested parties ( retail, VM, IT etc )
Compiling and collating documentation for the submittal to all contractors / suppliers for the biding/cost estimates submittal and control of the latter
Assist to the contractual process and compiling of the documentation for suppliers
Collaboration with Retail dept on the definition of the project and its execution
Collaboration with Gucci Corporate Image Dpt., IT and Visual Merchandising Department on all collateral aspects of the project
Presence at least once a week in the construction site to monitor the design, process and outcome of the project

Project Assistant Resume Examples & Samples

Assist in the ongoing development and delivery of the program ensuring appropriate program methodology is followed
Regularly interact with, engage and seek to influence the program’s 300+ key stakeholders to collect, validate and approve key deployment deliverables
Drive and follow up key deployment activities to a high level quality and efficiency
Capturing and logging of key insights from key stakeholder meetings with 50+ Country Teams
Liaise with the EOY 2.0 Global Deployment Team to ensure tasks are completed to the agreed scope and within very tight timeframes
Take overall responsibility for ensuring that current actions and issues relating to country deployment are both acknowledged and resolved within agreed service level agreements
Own from end to end the planning of key events (engagement workshops, trainings, etc.)
Assist with the design of, instilling and embedding of robust governance and processes across country deployments
Report into the EOY 2.0 Program Manager, but will work alongside Workstream Leads, to accelerate completion of Workstream deliverables (e.g., quality assurance of key deliverables, management of translations, day to day running of the support centre, etc.)
Work with the EOY 2.0 Program Manager to identify gaps and raise awareness of key risks and issues which could impact program performance
Challenge current thinking and help define best practices
Due to the need to deploy to 50+ countries across multiple time zones this individual will need to show that they can go above and beyond the call of duty
Knowledge and Skills Requirements
Business/project management mind-set. Some experience of providing similar support to medium scale projects/operations preferred
Ability to work with all levels in an organization and display maturity and gravitas in approach and engagement with both internal and external stakeholders
Ability to conduct conversations with senior individuals in order to engage, influence and ultimately seek to change the ways in current ways of working of others
Proactive rather than reactive in nature
Ability to work on own initiative and take ownership of key tasks and responsibilities
Record of working to deadlines in a time pressurized environment
Ability to problem solve and spots gaps in the work of others
Experience in working in business related projects or programs
Strong desire to progress a career in Project Management and/or Business Change
Demonstrates an understanding of business change
Prince 2 Project Management qualification desirable
English language skills – excellent written and verbal communication

Project Assistant Resume Examples & Samples

Assists with data collection for a research study. Follows established data collection and management procedures to prepare, collect, record or enter data. Cleans and edits data and performs basic analysis. Collects pertinent information from study participants through interviews, administration of tests or surveys or questionnaires, scheduling of medical procedures, or other collection procedures
Assists in coordinating study participant activities to include recruitment, correspondence, screening and orientation. Schedules appointments and procedures, coordinating with external providers as needed
Assists in preparing and editing articles, proposals, journals, manuscripts and other technical documents. Coordinates the production of same. Supervises production work performed by internal staff or interfaces with vendors to negotiate and contract for production services. Monitors vendor performance to ensure quality and timeliness of contracted work
Independently produces reports, correspondence and other materials as needed. Maintains automated databases and other records for reporting and compliance purposes. Generates reports and analysis of data according to project schedules or on an ad hoc basis
Arranges and attends meetings, seminars, symposia and other events related to project efforts. Stays informed of developments in field

Event Project Assistant Resume Examples & Samples

Assisting on projects, to deliver successful activations
Project costing/budget management
Effective supplier management and negotiations
Bringing together the full team across various projects
Project process – scoping, R&Rs, critical paths etc
Logistics, technical and production midset for successful activation delivery
Arranging project review meetings/debriefs ( client and supplier)
Client management
Working alongside The Experiential Director and Senior Project manager on larger projects and new business pitches,
Working on pitches and tenders alongside the Account Team as a specialist in project management/ costings and delivery
Overseeing projects
Meeting margin targets on assigned work
Successful day to day management of projecst ande campaigns
Knowledge of an event project role
Experience of working with senior clients
Ability to assist with events for a wide variety of clients
Understanding of the full communication mix – including events, communications, design, digital and video content
Ability to assist on large scale and complex projects end to end
PC literate with Power Point, Excel and Word
Must be able to work evenings and weekends, extensive travel involved
Start within one week
A highly organised individual who can cope with change and pace, will have an outstanding attention to detail as well as someone who is very outcome focused
Relationship management and interpersonal skills
Commercial awareness and Business wide knowledge
Commmunication, influencing and negotiating skills
Strong process and planning skills
Problem solving and decision making is key
PC lierate with PowerPoint, Excel and Word

Finance Project Assistant Resume Examples & Samples

Improving the security of the end user computing by identifying all fucntional areas of hundreds of spreadsheet and paswor dprotect them to avoid any altteration by users
These protected areas will include formulas and VBA coding
It is expected to help improve the efficiency, reliability and maintainability of selected ens user computing
Build working relationships with EUC owners, users, cooridnators and orhter stakeholders
Use Cluster 7
Develope basic udnerstanding of EUC policies
Help meet documentation requirements
MS Excel skills
VBA experience
Able to work in a challenging environment and in a heavy work load
Previously worked in Financial Services nevironment
Prior experience with EUC and spreadsheets

Temp-workday HCM Project Assistant Resume Examples & Samples

Bachelor’s degree or comparable work experience of 3+ years in advanced administrative activities; preferably in the financial services/financial banking industry or legal background
Strong proficiency and experience with Microsoft Office (Word, Excel, PowerPoint), Microsoft SharePoint. HRIS experience preferred, Workday a plus!
Strong analytical skills with exceptional attention to detail
Ability to tolerate peak workloads, stay focused under pressure and prioritize multiple assignments in order to manage time
Superior organizational skills with the ability to prioritize, monitor, and complete multiple tasks or projects, either independently or with a team with minimal direction and oversight
Strong written and verbal communications skills are a must and ability to effectively relate senior management, clients and team members
Positive attitude, high-level of professionalism and the ability to function as a member of a team dedicated to a very high level of quality client service

IT PMO IT Project Assistant Resume Examples & Samples

Assist, coordinate and support preparation of IT Project Prioritisation Management materials
Provide support to various IT reporting
Work with IT PMO workstream members on IT Project & Governance aspects
Follow up with responsible parties on monitoring items to ensure deadline are met
Provide administrative support to other IT PMO activities

Project Assistant Resume Examples & Samples

Experience in detailed Administrative or Technical Writing
Experience conducting Root-Cause Analysis
Healthcare or Technology experience

Temporary Suture Vantage Project Assistant Resume Examples & Samples

Manage Global Strategic Marketing’s detailed spreadsheet of all product code changes aligned with the timing of Vantage Project
Follow up and tailor global communication templates for Turkish suture markets through requisite copy approval processes prior to distribution
Assist customers, distributors and sales team with implementation of Vantage Project
Be responsible for communicating with sufficient advance notice to tenders, group purchasing organizations, distributors and government entities through the sales team
Report customer inquiries or complaints to marketing department
Provide an overview for procurement departments
Provide an in-service to help key groups understand changes at each stage
Provide cross-reference lists for potential code changes
Recommend inventory storage management and ensure smooth transition for product upgrades
Follow up on cignon process to build up new codes
Work with supply chain partners/regulatory/distributors/tenders/customer service to implement code conversions
Preferably good communication and presentation skills
Results-driven and business-minded
Self-disciplined, self-motivated and ambitious personality with the confidence to contribute to the success and harmony of the teamMarketing

Project Assistant Resume Examples & Samples

Organizing and networking documents
Formatting using .doc, .PDF, and .xls files; importing images from PDF files to Word document, etc
Data entry; responsible for tracking and accurately logging all job submissions into the departmental spreadsheet
Providing word count quotes to sales
Requires at least a four-year degree
Excellent communication skills (both written and verbal) in English

Project Assistant Resume Examples & Samples

Assist Project Managers with certain aspects of the life-cycle of all language/translation projects (place and set up jobs; contact linguists, set up deadlines and negotiate prices)
Juggle multiple tasks and priorities simultaneously in a fast-paced environment
Maintain the database and spreadsheet updated
Billing; contacting linguists to resolve issues such as invoice/word count discrepancies; data entry
Organizing documents; scanning hard copies on to the network; printing files for big jobs
Complete administrative tasks including project set-ups, creating purchase orders, creating and tracking schedules for individual projects and department
Liaise with sales staff to ensure all projects are submitted properly
Assistant Department Manager to ensure all projects are assigned
Excellent written and verbal English communication skills, other languages would be an asset
Detail orientation with the ability to multitask
Excellent problem solving and analytical skills

Project Assistant Resume Examples & Samples

With the guidance of a Project Manager, manage simple projects: Placing jobs, setting up jobs; contacting linguists, setting up deadlines, and negotiating prices
Ensure customer satisfaction at all times
0-1+ years Project Management experience; preferably within a localization, technical or corporate environment
Superior written and spoken communication skills
Working knowledge of Microsoft Office applications

Project Assistant Resume Examples & Samples

Provide administrative support in the preparation of plans and deliverables
Help prepare materials for project meetings and workshops, identify and gather all necessary supplies
Help conduct quality reviews of all products submitted to clients
Coordinate, setup, and organize meetings
Maintain planning group’s overall schedule and proactively manage submittals to help ensure appropriate staff and resources are available
Help with on-boarding process for new hires

Administrative Project Assistant Resume Examples & Samples

Data entry/data transcription
Assist with development of standard operating procedures and work rules
Assist with continuous process improvement for Safety Data Sheets authoring process
1 year minimum of relevant experience in an administrative capacity
Attention to detail and thorough self-review of work product
Special consideration for candidates with undergraduate coursework including chemistry
Familiarity with Safety Data Sheets and chemical naming conventions
Experience with consumer goods and/or personal care manufacturing a plus

Project Assistant Resume Examples & Samples

Working knowledge of Microsoft office products (Outlook, MS Word, MS Excel)
Excellent communication skills (both written and verbal), problem solving, time management and strong organizational skills, ability to be resourceful, multi-task, be detail-oriented and able to meet a variety of deadlines
Ability and willingness to learn new software such as Microsoft Project
Ability to operate independently and take initiative
Knowledge of Adobe Products

Project Assistant Resume Examples & Samples

Tracks and monitors project schedules and budgets, and administers project and financial management accounting activities for small to larger sized projects
Assists visiting Arcadis employees and clients and tracks whereabouts and contact information of Water Business Line staff
Manages and files documents and other project related work in central repository
Prepares for office/client meetings including creating slide presentations
Types and prepares sophisticated reports, memos, spreadsheets, presentation and conducts basic editing and QC of documents, (will need to learn standard Arcadis formatting and templates)
As a backup to administrative staff, occasionally answers phones and helps direct incoming calls, checks and delivers messages from general voicemail box
Provides financial reports to project managers. Completes all work associated with billing State agency, public and private client contracts. Verifies invoicing complies with contract terms
Prepares contract terms compliance reports
Assists other administrative employees with office equipment, such as; copiers, printers, fax machines, etc., ensuring there are enough ink and paper supplies and handles maintenance or repair coordination calls
Work will be completed in the office, not by working from home
3 years of technical/administrative experience in a fast-paced setting, preferably involving work in and Engineering or Construction office
Associate's Degree in Business, Accounting, Finance or a related field of study
Proficiency with Microsoft Office Applications {particularly Word, Excel & PowerPoint}
Ability to prioritize and plan your work
Demonstrated commitment to providing a safe and healthful workplace
Ability to work under time constraints to accomplish goals and objectives, and handle multiple projects for several project managers simultaneously
Excellent analytical skills, with a strong attention to detail
Ability to work Overtime, as needed
7 years' experience

Project Assistant Resume Examples & Samples

This opportunity is part-time as needed, and will require 20-40 work hours per week, with potential to develop into full time, regular employment in the future
Supporting several project managers with proposal preparation, project set-up and execution, project accounting and associated invoicing
Editorial review and production of technical reports and correspondence
Assist with maintaining and administering established health and safety culture and associated systems
Answering and distributing incoming calls, interfacing with clients
Limited IT support consisting of interface with corporate IT to maintain local server
Procurement and maintenance of office supplies
Minimum years of experience: 5 Years
Education required: Associated and/or Bachelors or Equivalent work experience in office administration and accounting
Demonstrated accounting/invoicing experience
Demonstrated experience with Microsoft office software,
Experience with Microsoft office software
This position will manage junior part time as needed staff
Education preferred: Bachelors Degree
Prior experience with accounting software
Familiarity with technical reports and production of same
Ability and willingness to take on multiple tasks and collaborate with corporate division and accounting personnel

Adminstrative Project Assistant Resume Examples & Samples

Preparation of project information via retrieval and management (document control) of archived historical documentation necessary for project assessment and execution
Assembly and management of completed project documentation for use by construction management and operations teams
Data entry in various data bases, most typically Microsoft® Excel or Access or ESRI ArcGIS based
Assist with project status tracking in Microsoft® Excel, Primavera® Version 6, and Microsoft Access® database
General assistance to the CTR technical delivery teams by coordinating project files, preparing project progress reports, arranging meetings and conference calls, maintaining files, and any other related duty as assigned or requested
This position has enough basic knowledge of its own activities and responsibilities to follow general verbal instructions under general supervision
Two years of clerical or secretarial experience

Bwpo Project Assistant Resume Examples & Samples

Responsibilities include, but are not limited
Proven track record in delivering outstanding customer service
Experience with training people at different levels of an organization
One related experience preferred
Bachelor's degree, required
Motivated and independent individual to work directly with physicians, practice staff, and senior administrative staff
Ability to learn new tools quickly
Team work; willingness to be a team player and help out where needed
Adaptability/flexibility; ability to change direction easily when needed
Executes to drive results; uses time effectively, tracks progress, and escalates issues in a timely fashion

Project Assistant Resume Examples & Samples

Support the Manager of the Highways and Roads Group for Western Canada and his direct report Departmental Managers
Create Engineering proposals involving the extensive use of technical and business terminology
Maintaining confidential records and preparing related reports
Generate and analyze internal financial reports and make recommendations for improvements
Providing support on various systems and processes including expenses, organizational changes and general office planning
Create and maintain organization charts as required
Required to take minutes at executive meetings
University or technical school graduate
Operate at Expert level for Microsoft Excel and Word
Use independent judgment to determine course of action required to perform assignments
Detail oriented, extremely organized and structured
Elevated degree of professionalism and the ability to maintain confidentiality
Work independently with little direction
Previous experience in an engineering consulting company would be an asset

Project Assistant Resume Examples & Samples

Excellent phone skills and a friendly phone voice
Minimum of three (3) years’ proven experience
Proficient with Excel spreadsheets/creating/formatting/analysis
Proficient in Microsoft Word
Must be very organized with the ability to multitask
Must have a positive “can-do” attitude and professional

Project Assistant / Executive Assistant Resume Examples & Samples

Completes a broad variety of administrative tasks for the Divisional Director and other nominated key leaders within the team including: managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
Communicates directly, and on behalf of the Divisional Director, with senior management maintaining credibility, trust and support with senior management staff
Researches, prioritises, and follows up on incoming issues and concerns addressed to the Divisional Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Provides comprehensive administrative and document control support to the wider team across multiple geographical locations
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Divisional Directors ability to effectively lead
Prioritises conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Tactical business coordination activities, including updating CVs, project datasheets
Maintaining email circulation lists and coordinating email updates
Maintaining records of client feedback and project delivery examples
Maintaining recruitment plans developed jointly with Divisional Director and acting as key regular contact with Talent Acquisition Team
Managing a calendar of team briefings
Strong background working in a senior administrative role
Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) required
Experience booking international and domestic travel required
Experience previously supporting senior management
Strong organisational skills that reflect ability to perform and prioritise multiple tasks
Very strong interpersonal skills and the ability to build relationships with stakeholders
Expert level written and verbal communication skills
Ability to successfully manage multiple projects effectively
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Experience working for a large global organisation preferred

Project Assistant Resume Examples & Samples

Coordinating the development of the project scope statement and Work Breakdown Structure
Review RFQ/RFPs for requirements; develop proposal structure and content to address requirements
Attend client meetings and lead project status updates
Compile, write and edit proposal work plan and costing for PM review
Understand and use Earned Value Principles to produce Earned Value Reports
Work closely with multiple disciplines to support effective and proactive communication of integrated project schedule needs
Preparing and maintaining project schedules and conducting project forecasting related to schedule control
Tracking budgets and expenditures and conducting project forecasting related to cost control
Coordinating project team communications, written and verbal, and documenting client meeting, interactions and activities
Coordinating administrative resources to assist with administrative tasks
Maintaining the project risk register
Coordinating and monitoring project contracts for sub-consultants, contractors and vendors
Plan, coordinate, schedule and undertake all activities related to proposal preparation, from initial kick-off to proposal delivery and post-submission follow-up
Prepare Change Orders as authorized by project manager
Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others; and,
Other support activities as required by the project manager
College or University diploma or equivalent experience
Minimum of five (5) years’ experience related to project controls in a multi-disciplinary environment
Strong knowledge of project management principles and PMI’s Body of Knowledge
Experience working with MS Project (not required, but an asset) to produce detailed interdependent schedules and network diagrams
Exceptional client relations, interpersonal, communication and judgement skills
Strong skills in technical minutes taking
Strong knowledge of accounting principles, including experience in Earned Value Analysis and other forecasting models
Experience working with multi-disciplinary and multi-national project teams
Experience in contract negotiation and vendor management
Experience working on projects in excess of $1,000,000 (not required, but an asset)
Experience in logistics for international projects; (not required, but an asset);and,

Entry Localisation Project Assistant Resume Examples & Samples

Supports the localisation process of eCOA solutions and manuals (eg. Quick reference guides, Device labels, Site manuals for some countries)
Performs QC steps such as completing the Language Deployment Checklist and Screen Reviews
Handle daily project correspondence with internal clients
Assists project team with reviews and updates of the end user materials
As required, helps to support the project delivery teams

Project Assistant Resume Examples & Samples

Assist and coordinate advisement groups of students- individual or group basis – Related to college admission, college graduation and scholarship opportunities
Work with various college admissions offices, financial aid staff members. Ensuring students are on track
Interface with NAI Saturday staff, USC Faculty and external constituents
Work with students and parents on matters related to FAFSA Financial Aid applications, Scholarships and college admission applications
Provide intervention for students falling below college program requirements
Assist with the management of college advisement and academic components of NAI’s college and success programing
Ensure that parent program participants are informed/educated on college entrance requirements, FAFSA financial aid application processes as well as college graduation requirements. Keeping them informed of requirements and deadlines
Keep college student’s data current, college progress and graduation statistics
Research new opportunities for partnerships and resources

SAP Project Assistant Resume Examples & Samples

Assisting the project manager in planning the resources for the project
Assist the project manager to collect the information needed and prepare the daily and weekly project progress report
Assist the project manager to track the progress of open action items
Prepare project related documentation for the team
Assist in project related logistics
Project related IT support
Translating, proofreading, documenting project-related materials from Chinese to English or vice versa, which might include but not limit to emails, presentations, blueprints, status update reports, announcements, etc
Attending customer meetings and/or workshops and taking meeting minutes, distributing them to action plan owners as required
Communicating relevant project information between customer site and backoffice in a timely and accurate manner
Using SolutionManager to monitor and update project plans, issues, progress, requirement changes, etc
Other ad-hoc tasks required by project team
Quick and self-motivated learner
Organized and logical thinking
Ability to multi-task, deal with fast-changing priorities and meet tight deadlines under minimal supervision
Maintain a professional decorum at all time
Willing to work over-time and on weekends when project timelines are tight and travel on short notice
Strong linguistic (Chinese Mandarin and English) and translation skills
Bachelor’s degree in computer science, finance, accounting or economics

Project Assistant, Krakow / Poland Resume Examples & Samples

Responsibilities are generally less routine in nature which may require independent judgment to accomplish assignments, such as preparation of work load forecast, project completion estimates, document control, and coordination or production and delivery of project deliverables, documents, drawings, specs, etc
Prepares reports, responds to project status questions/issues, assists with HS&E and quality audit documentation,
Works with the GDPC leadership team and assists with multiple project status verification, materials procurement and procedural compliance
Reports to GDPC Operations Director
Works independently or as part of a project team
May be assigned to individual project

Project Assistant Resume Examples & Samples

Reviews regulatory documents for proper content
Life science degree/nursing qualification
Responsible for adhering to Good Clinical Practices, country specific regulations, PPD/Client Standard Operating Procedures and Working Practice Documents regulations for all non-clinical/clinical aspects of project implementation, execution, and closeout
Excellent English & Swedish language skills

Project Assistant Resume Examples & Samples

Collaborates with CAS to ensure EC/CA submissions are completed according to the country strategy, performing the administrative activities
Ensure that eTMF is up-to-date per project specific requirement, client SOPs/ PPD SOPs
Update CTMS and maintain trial status information related to any assigned SIA activities in an accurate and timely manner
Collaborate with the Country Approval Specialist to prepare the regulatory compliance review packages, if applicable in a country
Assist the CAS to ensure that sites obtain all necessary access (es) and supply (ies) , appropriate trainings, to be ready for the site activation
May assist the Contract Specialist to collect the required documents the for site financial agreement set-up (CTAg)
Excellent English and grammar skills

Project Assistant Resume Examples & Samples

Providing general administrative support for project team members
Maintaining of project files and documentation in an orderly manner
Coordinating travel
Assisting in the organisation of meetings
Maintain tracking databases
Other ad hoc tasks associated with clinical trials and office administration as required
LI-SH1
Bachelor's Degree or good general education
General administration experience & clinical research administration experience preferred
Excellent English and German
Advanced skills across all of the Microsoft packages
Self motivated, positive attitude with excellent communication and interpersonal skills
Ability to handle multiple tasks effectively

Project Assistant Resume Examples & Samples

Administration and preparation for trial set up, monitoring and tracking
Assisting in the organisation of project team and client meetings
Self-motivated, flexible and professional attitude
Ability to prioritise and work within a multi-national team environment
Effective oral and written communication skills with the English language

Project Assistant SIA Level, Bucharest Resume Examples & Samples

Liaises with monitor and investigative sites to resolve outstanding regulatory issues identified Disseminates study related information, including project tracking updates to Clients, clinical study teams and other PPD departments
Flexibility to prioritize workload to meet changing project timelines
Excellent computer skills, proficient in MS Word, Excel, PowerPoint

Project Assistant Resume Examples & Samples

Review contractor change requests for proper backup prior to review by the Construction Manager
Review and audit architect invoices to ensure billed items are in accordance with the contract and have proper support
Process State Review Agency invoices
Coordinate Contract Checklist and verify all contract documents have been received
Coordinate Preliminary Service Agreements and Environmental Agreements from proposals
Responsible for printing project reports from GEAC for incoming invoices
Assist Construction Managers in the coordination of the Batch Budget Package
Support Project Accountants will all duties as necessary and serve as a backup in their absence. This will require cross-training with the Project Accountants
As backup to the Project Accountant, duties will include reviewing and processing Contractor and Architect invoices for compliance in accordance with contract terms and ensuring all required supporting documentation is appropriate and accurate. This will also include communicating directly with contractor and architect firm personnel to resolve any billing issues. For changes to contracts (i.e., change orders, DCAs), must verify the dollar amount of the change does not exceed the budget. If budget will be exceeded, must prepare the Notice of Capital Change to increase the budget and get appropriate approvals
Coordinate Preliminary Service Agreements and Environmental Agreements from proposals. Work with the Construction Manager and Project Accountant to initiate the agreement, send it to the vendor for review and signature, and track to make sure the agreement is returned timely. When the vendor signed agreement and supporting documents are returned, the appropriate eBuilder process is started. Upon completion of the approval process, the executed agreement is returned to the vendor
Responsible for printing project reports from GEAC for incoming invoices; confirm project numbers, vendor number, and commitment numbers. Note any discrepancies for the Project Accountants
Support Project Accountants with all duties as necessary and serve as a backup in their absence. This requires cross-training with the Project Accountants
Receive electronic files from vendors (e.g., testing reports, status reports, etc.) and upload into the eBuilder system
Research and retrieve documents from offsite storage using the Versatile program
Distribute various weekly reports to Construction Managers
This position is the greeter for the Construction Managers. Answering incoming telephone calls for the Construction Management team is important to make a good impression and provide a consistent image as a high performing service provider. Calls are to be answered and directed or messages recorded as appropriate
Telephone answering duties will expand to include other departmental groups and on occasion the entire department as other assistants are absent or need to be away from their desks
This position will schedule all construction team meetings and coordinate sending out meeting requests, securing meeting rooms, ordering food, etc. as needed
Coordinate travel and hotel arrangements for construction manager team, as requested
Prepare expense reports and ensure invoices are submitted in a timely manner
Responsible for all logistics and special activities required to set up for construction meetings
Prepare Construction Manager’s Expense Reports via Concur, and maintain copies as appropriate
Coordinate and schedule conference calls as needed
General office duties
Assist with other special projects as needed
3-7 Years
Must be detail oriented with a concern for accuracy and timeliness
Must be able to prioritize workload, be a self-starter, able to multi-task, and work in a fast-paced environment
Must be proficient in Microsoft Office applications (Excel, Word, etc.)
Must be able to work with diverse personalities. Must have solid interpersonal skills

Project Assistant Resume Examples & Samples

Provide project administrative support to a team of 10
Prepare statistical data using excel formula and macros
Arrange internal meetings and take meeting minutes for the team
Prepare presentation materials as requested
Prepare monthly report for management
Assist manager in project execution
University graduate in IT or Business Administrations
Hard working individual who is able to work under minimal supervision
Good communication skills in Cantonese and English
Proficient in MS Office applications, PowerPoint and Excel macros
Proficient in Chinese input methods
Previous work experience in IT related firms would be an advantage

Project Assistant Resume Examples & Samples

Coordinates, oversees and completes administrative functions on assigned trials including, but not limited to, reviewing and transmitting regulatory documents, processing documents sent to file, QC and reconciling project reports, performing mass mailings and faxes, managing and distributing paper study supplies to sites
Performs PPD Investigator file reviews and logs findings in CTMS
Maintains assigned data points within CTMS according to the established
Conventions within specified times
Coordinates team conference calls, documents, completes and distributes
Meeting minutes from internal/client meetings
High School/Secondary school diploma or equivalent and relevant formal education required
Bachelor’s Life Science Degree preferred or good general education, combined with evidenced administrative competence and relevant IT skills
In all cases, the combination of education, training and experience provides the individual with the required knowledge, skills and abilities to do the job. General administrative experience preferably in clinical research administration
Ability to work in a team or independently, as required
Good organizational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
Demonstrated ability to effectively analyze project-specific data/systems to ensure accuracy and efficiency
Demonstrated ability to attain and maintain a good working knowledge of applicable FDA Regulations, ICH Good Clinical Practices, and PPD/Client SOPs and WPDs for all non-clinical/clinical aspects of project implementation, execution and closeout
Strong English language and grammar skills
Strong computer skills, proficient in MS Office (Word, Excel, and PowerPoint) and ability to obtain knowledge and master all clinical trial database systems

Project Assistant / Coordinator Resume Examples & Samples

Drive the development and completion of the key program deliverables, such as Design & Development Plan, according to the NPD/LCE process and related Design Control procedures. (Detail activities, schedules, and resources necessary to meet program objectives)
Manage the key program tasks to ensure delivery of LCE programs on time, on budget and within approved scope
AAS/BS degree in Life Sciences, Engineering or equivalent, with 3-5 years in industry experience, and 1-3 years of experience in product development or project management
Skilled in planning and organizing to support the generation and maintenance of a realistic LCE project plan and budget
Excellent communication skills, both written and verbal, to interact effectively with project team members and functional managers from all departments associated with product development
Proficient in the Microsoft Office Suite of programs, including Microsoft PowerPoint for developing presentations, and also with Microsoft Project for project scheduling
Proficient in documentation management and ERP software (eg, Enovia, SAP, etc.)
Preferred qualifications: Experience in medical devices is a plus
A New Product Development Professional (NPDP) Certification or Project Management Professional (PMP) Certification is desired

Project Assistant Resume Examples & Samples

Working skills across all of the Microsoft packages
Bachelor’s Degree or equivalent combination of education, training, and experience that provides the individual with the required knowledge, skills, and abilities
Strong interpersonal skills and high attention for detail, with proven ability to handle multiple tasks efficiently and effectively
Excellent organisational skills will be necessary, along with a self-motivated and positive attitude
Some previous administration experience, preferably within clinical research, although this is not essential

Project Assistant Resume Examples & Samples

High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred
3-5 years of relevant work experience as an Administrative/Executive Assistant, preferably in a professional services environment
Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), Cisco WebEx, SAP and Concur desirable
Experience with meeting coordination and customer / teambuilding events
Administrative and logistical support for executive management or senior leaders
Professional appearance and demeanor with ability to exercise good judgment and discretion
Attention to detail, dependability/punctuality
Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines
Experience working both independently and with a team in a demanding environment
Sense of humor appreciated

Project Assistant Resume Examples & Samples

High / Secondary school diploma
Experience as a clinical research monitor, site study coordinator, research nurse, or feasibility specialist, or extensive experience as a research/project assistant that provides the knowledge, skills, and abilities to perform the job (comparable to 2+ years)
Effective oral and written communication skills, with the ability to communicate effectively with medical personnel
Strong attention to detail and quality of documentation
Good computer skills and the ability to learn appropriate software
Fluency in local language as well as a good command of the English language and grammar skills
Basic medical/therapeutic area and medical terminology knowledge
Ability to work in a team environment or independently, under direction, as required
Basic organizational and planning skills
Basic knowledge of local health systems
Ability to attain and maintain a working knowledge of GCP and applicable SOPs
Excellent customer focus
Proven flexibility and adaptability
A proven relationship builder
An independent thinker
Ability to manage risk and perform risk escalation appropriately

Project Assistant Resume Examples & Samples

Work with team members to support large, complex global Talent projects, taking account of business and stakeholder needs, timescales and required style of change
Build relationships with various stakeholders including those at a senior level within the business
Develop and maintain a team SharePoint
Attend meetings with key responsibility to take minutes, perform follow-up activities and monitor actions
Excellent analytics skills
Interest in Talent Management
Innovative, with an ability to think of new ways to improve processes and create new ideas

Project Assistant Resume Examples & Samples

Participates as a member of the Administrative Support Team (AST)
Develops and maintains organized file systems
Serves as a departmental central point of contact for incoming calls and mail. Maintains calendars and schedules appointments
Types and formats general correspondence, meeting notices, agendas, meeting minutes, reports, and tape transcriptions. Edits typed material for spelling, grammar, punctuation, and professional appearance in accordance with standards and guidelines
Creates and edits presentation materials such as graphs, slides, handouts, manuals, spreadsheets, overhead transparencies, and tables. Creates and updates flowcharts and process maps. Creates contract project time lines and tracks action items for completion
Schedules and coordinates meetings and conference calls with internal and external customers. Prepares and distributes meeting materials. Reserves meeting rooms and equipment such as conference telephone, overhead projector, and tape recorder. Arranges for equipment to be set-up in preparation for meetings
Prepares outgoing mail and bulk mailings via UPS Online Service or US Postal Service. Routes files, correspondence, and other records as requested
Assists with the development and packaging of proposals
Performs other job related duties as assigned
Expert level skills in Word and Excel. Intermediate skills in Powerpoint
Excellent interpersonal skills and customer service orientation
Demonstrated ability to manage multiple priorities and multi-level tasks effectively

User Experience Project Assistant Resume Examples & Samples

Assist in managing the UX project lifecycle and deliverables
Support UX in managing ongoing project-related activities
Assist in planning and supporting UX research efforts, including participatory design, usability studies, iterative design testing, interviews, and data analysis
Collaborate with other UX staff to develop personas, scenarios, and other documents and templates to be used within the department, by Product Management, as well as company-wide
Take direction from other UX staff as they review your work and provide actionable feedback
A minimum of 3+ years’ work experience in an administrative assistant, product development or research environment required
Superb organizational, time management, and interpersonal skills to manage many projects with different deadlines
Ability to manage multiple project timelines and calendars, to ensure projects stay on track and expectations are met
Ability to work on several projects simultaneously and prioritize time with minimal supervision
Possess a positive attitude and ability to work in a collaborative and energetic team environment
Excellent written and verbal communication, writing, grammar, editing, and proofreading skills
Experience with Microsoft Word and Excel essential

Regional Citi Commercial Bank-temp Project Assistant Resume Examples & Samples

Create algorithms and implement big data analytics to generate insights and correlations in the current selling process
Generate customer pitch books(in Mandarin and English), fulfill requests and resolve queries from relationship managers
Automate the manual workflows currently being used in the project to improve overall efficiency
Interact and coordinate with external and internal data and technology vendors/teams
Assist in project implementation and sales team trainings to onboard the teams to the platform
Identify new opportunities and ideas to continuously enhance the platform
Bachelors/Masters/MBA in computer science, information technology, finance, accounting, business or related areas
Excellent communication (written/verbal) skills both in English and Mandarin
Solid PowerPoint and Excel skills, understanding of volatility, correlation and standard deviation and experienced in software development and coding
Good understanding of financial modeling and analysis highly preferred
Self-starter who can take initiative and is highly motivated
Able to work minimum 3 days a week

United Nations Entity for Gender Equality & Empowerment of Women Project Assistant Resume Examples & Samples

Assist the UN Women EVAWG Programme Analyst in the preparation of reports, project documentation and
Proficiency in IT skills demonstrated
Proficiency in English, and Georgian demonstrated
Knowledge and understanding of UNDP/UN WOMEN administrative procedures and functions will be an
Asset
Familiarity with results based management and human rights-based programming will be an asset
At least five years of work experience in the area of finance, general administration, procurement,
Logistics and etc
Work experience in development projects will be an asset

Project Assistant / Document Controller Resume Examples & Samples

Manage the generation, transmittal, collation and archiving of all Project documentation in accordance with Honeywell Document Control processes and procedures, and project specifications, including the storage of documents in ProjectVision or and / or specific restricted project filing systems (if required by Customer)
Ensure a comprehensive and accurate record is kept of all Project official documentation
Coordinate and work with other similar skilled Project Document Controllers across the project operations function to ensure consistency of training, process, and enforcement of document control procedures
Supports the Project Team within the guidelines established by the Project Manager and the standard Honeywell Policies and procedures
Minimum 2 years’ experience in administration, customer service, and document control for a large project
Experience of preparing documents, specifications, and drawings for issue
Experience in a large project/unstructured/changing environment would be a distinct advantage
Fluency in Dutch and French
English at intermediate level
Strong ability to self-motivate and communicate effectively with team members as well as external companies
Experienced at working in a customer facing environment
Attentive to detail and patient when resolving requirements from different sources
Able to integrate into a team and work on own initiatives
Computer literate, Microsoft excel/ word/ access (not essential)/acrobat
Able to take on new technologies
Working in a site environment, maybe multi office based

Project Assistant Resume Examples & Samples

High school diploma (or equivalent) plus one year related experience
Good command of English grammar and spelling
Typing skills
Intermediate knowledge of MS Word, Outlook and Excel

Project Assistant, Junior Resume Examples & Samples

2+ years of experience in a corporate environment, including internships
Experience with Microsoft Office, including Excel, PowerPoint, and SharePoint
Ability to adapt to new IT applications
Experience with MS Dynamics CRM
Knowledge of business correspondence
Ability to multitask and work independently in a fast-paced environment

Project Assistant Resume Examples & Samples

Support project implementation for overseas projects funded by the US government with a focus on USAID that will include assistance on project reports, document and file controls, coordination with internal Tetra Tech groups (finance, contracts, human resources, engineering and technical), and coordination with other Tetra Tech units in the US and abroad
Support business development in proposal writing, preparation of resumes, descriptions of past performance and internal marketing
Various writing assignments including preparation of project success stories and marketing materials
This individual must have a bachelor’s degree and have an interest in international development, international relations, engineering, public health, or a related field
Strong interpersonal skills, with the ability to juggle multiple priorities in a fast-paced environment
Strong organizational skills and attention to detail, with consistent follow-through
Working knowledge of Microsoft Office computer software (Word, Excel)

Project Assistant Resume Examples & Samples

Prepares for office/client meetings including creating slide presentations and foam board posters, ordering of refreshments/food as necessary and clean up after meetings
Provides financial reports to project managers. Completes all work associated with billing State agency, public and private client contract. Verifies invoicing complies with contract terms
Assists other administrative employees with office equipment, such as copiers, printers, fax machines, etc., esuring there is enough ink, paper supplies and maintenance/repair calls are coordinated
Assist with travel arrangements for incoming and outgoing office and company staff using Company Travel Site, while ensuring proper company travel policy is met
Manages calendars for equipment check out (overhead projectors, digital camera, office vehicles)
4 years of technical/administrative experience in a fast-paced setting, preferably involving work in and Engineering or Construction office
Ability to progress to a position of more responsibility
Ability to remain responsive to Corporate requirements
Local candidates given preference--relocation assistance is not available for this position

Project Assistant / Accountant Resume Examples & Samples

Financial management support of projects for multiple Project Managers and teams
Contract management support – monitor insurance requirements, receive/track work orders
Project set-ups, monitor budgets and project performance
Provide invoicing support
Follow up on Accounts Receivables Issues
Track and resolve other financial issues for project teams
Provide financial support to project audits
Subcontractor contracting assistance, prepare work orders, track documentation and obtain insurance certificates
Assist in the preparation, formatting and assembly of deliverables
Various other administrative duties as assigned
BS in Accounting or Finance or equivalent years of experience
4 years experience preferred
Strong computer skills including a high level of competence with Microsoft Project, Excel, Outlook, and Word

Project Assistant Resume Examples & Samples

Help to coordinate the development of the measures; tracking and editing items; following up with off-site item writers; supporting the enactment and analysis of cognitive interviews; editing items and constructing and proofing forms; and help to create user-friendly technical materials for the final forms
Oversee the temporary employees performing district rostering calls for the sample; prepare methods for tracking survey responses; and conduct mailings and track survey responses for the main study and deep-dive districts
Coordinate internal meetings for the project team; and organize external meetings and travel as necessary
Copy edit, format, execute revisions and manage printing of the survey, interview protocol and other instruments
Work with the Project Director and other team members in coordinating the production of project-related publications
Assist in the compilation of required documents for reporting to funders
Coordinate travel arrangements, including conference registrations
Review monthly corporate card statements; collect and organize documentation for submission to Finance
Work with other offices at HGSE to help keep the projects running smoothly
*This position is grant funded for one year from date of hire with a possibility of extension based on funding and the Center's needs
Applicants who wish to be considered for this position must submit a cover letter
Candidates invited in for interviews may be asked to submit a writing sample

Senior Project Assistant Resume Examples & Samples

Basic filing and numbering skills
8 years’ experience in an administrative support position
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe

Project Assistant Resume Examples & Samples

Work at customers’ office for 3 days every week, dealing with affairs about our products
Keep communicating with customers, inform related colleagues the customers’ feedback and organize resources to support the project
Perform other project related assignments
Complete work assigned by manager
Effective communication and interpersonal skills
High sense of responsibility and work effectively under pressure
Good command of English (with CET4 or above diplomat)；

Online Project Assistant Resume Examples & Samples

Coordinate E-Commerce team workflow and workload on all aspects related to project management: new projects, functionalities, website releases, etc, making sure time and budget are respected, as well as the main goals of each activitiy
Support the Omnichannel Coordinator in keeping track of the status of each single project
Schedule, track and assign tasks, priorities and activities to the member of the team and to the suppliers, plus maintain a functional calendar and ensure appropriate documentation is created
Supporting in coordinating digital project across departments
Work on the process and suggest better way to work to achieve tangible benefits
Constantly monitor and debug existing website and functionalities and keep track of requests of continuous improvement
Propose and suggest best practice techniques for tracking and reporting risks, issues and status in website development projects
Promote effective, organized communication amongst team members on specific projects and roadmap
University degree (Digital specialization preferred)
Brief experience in a similar role in Digital or E-Commerce Agency is a plus
Proven organizational skills and relentless attention to details
Be highly collaborative, able to connect and work well with others/a large team
Positive, enthusiastic, motivated, autonomous self-starter
Takes ownership of initiatives and consistently goes above and beyond expectations
Fluent English, other languages a plus

Clinical Project Assistant Resume Examples & Samples

Acts as in-house support for CRA’s with the handling and destruction arrangements of Investigational Product as, and if, required. This may include the entering of relevant information into Interactive Web-based Reporting Systems
Adheres to applicable country regulations, legal requirements, Good Clinical Practices (GCPs), ICH Guidelines, AbbVie Standard Operating Procedures (SOPs)
Participates in pre-audit activities to meet both PV and GCP Audit requirements
Supports CRAs to ensure audit and inspection readiness in clinical activities of responsibility
Anticipates and identifies issues that could affect the quality of data, systems or processes and develops alternative solutions, or ensures corrective action is implemented as appropriate
If applicable, assists with Investigator Site and Vendor Payments according to local Finance processes and Quantum
Ensures financial information for assigned studies /sites is entered into company systems in a timely manner and is managed in compliance with company policies (ex-US)
May participate in global Task Forces and Initiatives
Supports Clinical Team with the processing of Expense Reports and Travel arrangements
Supports with organizing Team Meetings (booking meeting rooms, taking minutes and organizing catering etc)
If appropriate, assists with filing of training records and other relevant personnel documentation for staff
If applicable, supports relevant Line Managers with the onboarding process of new staff
Supports Affiliate Clinical Team with updates to local SOP’s and Work Instructions, when applicable
Manages general Office Tasks for Site Management & Monitoring team such as the ordering of supplies and printing requirements
Actively participates in relevant Meetings
Manages the collection and distribution of mail and courier requests
May act as a local liaison for CRO (Observational) Studies
To comply with the company’s policies and procedures to meet statutory, quality and business requirements within the overall strategy and objectives of AbbVie Ltd
Responsible for the health, safety and environmental performance of themselves and others through compliance within EHS programs, regulations and standards. Subject to the policy and procedures outlined in the EHS Handbook

Senior Project Assistant Resume Examples & Samples

(Project Planning and Implementation) Support coordination of protocol development. Understand the initial project plan and changes as they pertain to CHR/ KP departments, other institutions and the projectcoordinating center. Understand and provide support and assistance in the development of research project timeline, procedures, forms, scripts, manuals, and tracking systems. Provide assistance in the administrative, technical and scientific day-to-day operation of the study to assure project goals and timelines are met, quality data is collected and managed, and to assure participant and/or data confidentiality. Use appropriate computer programs to assist in data collection, tracking, ordering laboratory tests or procedures, or communication, such as RRS, Health Connect. Use study specific programs, PAS, Cadence for tracking appointment making, etc., and other computer software as needed. Participate as a member of the project and provide assistance and support for regional and national project meetings and conference calls
(Administrative) Support and assist more senior project managers, research associates, clinic coordinators, and/or PIs in the coordination of hiring of project staff. Provide assistance and support for all project meetings and conference calls
(Quality Assurance) Support the development of quality assurance procedures, and assist with the monitoring of data collection, and data transfers in accordance with CHR policies and procedure. Understand the importance of protections implemented for research participants and assist with the preparation of annual IRB reviews
(Grant/Contract Management): Support the project manager, RA, clinic coordinator, or PI in the administration of the grant/contract per federal rules and regulations and/or specific grant/contract language. Understand the operational budget and sub-contracts; track documentation and authorization of payment of study related bills. Interact with CHR finance department to track budget and reporting compliance. Support the coordination of the development of the continuation budget. Support the development of new proposal budgets. Provide assistance in the preparation of project reports for PI review and approval
(Dissemination) Support the process of summarizing and sharing project information with other sites. Support senior project manager, research associate, clinic coordinator, and/or PI in the maintaining regular contact with other project administrators in order to share information and ideas. Assist with the tracking of papers in process for projects, with planning for project papers and posters to be presented at national and international conferences. Performs other duties as requested
Minimum two (2) years of experience in any position in a research environment - OR - a minimum three (3) years of experience as an administrative support person in any environment
Minimum three (3) years of experience as a senior project assistant, a secretary or in a lead position in a CHR department with direct responsibility for a department role in managing a research project
Minimum one (1) year in a professional training program
Thorough knowledge of the health-related research, from proposal submission through data collection and analysis to dissemination of findings
Comprehensive understanding of an administrative support role which includes the recording and modifications to the project plan, documentation of project team meetings, tracking expenditures to the budget and the implementation and tracking of quality assurance plans
Comprehensive knowledge of system software applications: MSWord, Excel, PowerPoint, Access, MSProject
The ability to work semi-independently to proactively identify problems or concerns that might affect a project and to implement a resolution once problems are identified

Project Assistant Resume Examples & Samples

Organisational skills
Team orientated
Able to multi-task

100

Project Assistant Level, Ankara, Turkey Resume Examples & Samples

Minimum 1 year previous clinical research experience
Life-science bachelor’s degree or higher
Strong interpersonal skills and high attention for detail

101

Project Assistant Resume Examples & Samples

Enter and maintain data in databases, as requested
Assist team members in retrieving information from databases, and prepare and provide related research and management reports as requested
Prepare and distribute invitations, logistical information packets, and thank you letters to conference speakers
Process payment requests for vendors, designated team members, facilitators, consultants, speakers, and others
Assist in the coordination and production of meeting materials, including signage, meeting handouts, registration packets, tent cards, and name badges
Prepare materials for meetings and reports, including photocopying, collating, and stapling/binding
Assist meeting planners by helping arrange travel for sponsored participants and speakers
Collect and collate information from team members for internal corporate reports
Create and maintain internal project calendars and schedules, send reminders and track deadlines and due dates
Draft notes for internal and client meetings
Prepare supply orders, as needed
Assist with the development of new business proposals
Two-year associated degree and/or minimum 3 years of administrative office experience. Bachelor’s Degree preferred
Proficiency in Microsoft Office, including demonstrated ability to use Microsoft Word, Excel, PowerPoint, and experience with developing and maintaining databases and utilizing mail merges
Conference/event planning experience, web management, experience facilitating virtual meetings (e.g., webinars), and/or graphic design and desktop publishing skills a plus
Well organized and detail-oriented; accurate computer data entry skills
Excellent oral and written and interpersonal communication skills
Ability to multi-task in a fast-paced environment
Ability to work independently with limited supervision, and as a member of a productive work team
Flexibility to work with different supervisors and on different projects
Demonstrated professionalism in providing support, including ability to exercise good judgment, discretion, tact, and diplomacy
Self-starter with initiative and willingness to take on additional tasks and activities, and learn new skills, as needed

102

Project Assistant Resume Examples & Samples

Five years of office experience required
Hospital or academic medicine experience preferred
Electronic medical record (EMR) experience preferred
Patient scheduling experience preferred

103

Project Assistant Resume Examples & Samples

High school diploma or equivalent. Minimum of one year applicable office/clerical experience preferred
Proficient in Microsoft Word, Excel, and PowerPoint required
Associates degree or higher preferred
Able to learn new software programs quickly

104

Project Assistant Resume Examples & Samples

Organizes and implements administrative systems and procedures to support programs related to SITSA. Maintains files and an orderly office environment
Provides administrative and logistical support to the Director of SITSA
Develops and distributes meeting notes that assist in the tracking and oversight of workflow and management of deadlines related to the planning of SITSA and related Materials Lab programming. Works with the Director of SITSA to develop the agendas for meetings. Schedules meetings and tracks deadlines
Coordinates the SITSA application process and handles all related correspondence
Gathers material and content for printed and digital materials. Uploads materials to course website. Secures image and text rights
Liaises with external parties to coordinate speaker logistics -- including contracts, confirming dates, collecting and archiving relevant forms
Makes travel and accommodation bookings
Provides administrative and logistical support and coordination for SITSA and related programs including but not limited to: booking seminar rooms; completing and submitting function forms; coordinating with internal and external departments including visitor services, facilities, security, catering, communications, IT, as well as with campus and community partners to ensure programs are prepared and executed efficiently, completely, professionally and smoothly
Serves as on-site point-person for SITSA, which may include welcoming and assisting participants, coordinating with speakers and vendors, preparing and setting up rooms and materials and general trouble shooting. Oversees all components of day to day logistics of SITSA
Maintains up-to-date programs calendar for SITSA and course meetings and public programs in Materials Lab, including confirming dates with speakers and sharing accurate information for museums’ master calendar
Acts as the point-of-contact for all internal and external inquiries in relation to SITSA programs
Procures artists’ materials and supplies, and technical analysis equipment as needed
Gathers and maintains data for department and grant reports. Organizes the evaluation and assessment for SITSA in collaboration with colleagues
Works closely with other department assistants to assist with the smooth operation of the department
Contributes to divisional goals by performing other duties as assigned

105

Project Assistant Resume Examples & Samples

2 years’ experience in project support in Architectural, Engineering, Industrial Construction or High Technology industries
Possess a high level of attention to detail
Possess high proficiency in in all Microsoft Office Suite applications: 2007, 2010, or 2013
Ability to work onsite at client location in Hillsboro, OR

106

Project Assistant Resume Examples & Samples

Provide administrative support to the Project/Manager Director
Respond to business partner inquiries
Respond to routine questions using both standard and free-form responses
Respond to routine correspondence using form letters
Facilitate required external panel review member security clearance activities and onboarding process to successfully enable panel members access to electronic medical records and participation on client projects
Maintain recurring internal and external business partner reports including quality assurance reports, weekly and monthly client reports, and daily communication reports
Facilitate and schedule external panel review member attendance at conference calls where peer review results are discussed and voted upon
Post and/or distribute team reports as directed by the Project Director
Provide assistance to the Project Director, management staff and a team of nurses, attorneys, and coding consultants
Perform other special projects not related to a specific case, when necessary
Associate's Degree from an accredited college or university preferred
At least two (2) to three (3) years of applicable related job experience preferred
Candidates with VA OMLA project experience, to include client interface and reporting; as well as exsting VA clearance or ability to obtain VA clearance preferred
Associated degree from an accredited college or university preferred
Proficiency in Microsoft Office and ability to accurately perform data entry
Excellent organizational, interpersonal written and verbal communications skills
Ability to interact courteously and effectively with a variety of people
Ability to successfully execute complex tasks simultaneously
Ability to work under standards-based performance measures
Ability to maintain confidentiality and security of all information processed

107

Project Assistant Resume Examples & Samples

Use a web-based project management system to schedule, track and archive multiple projects and deliverables per month; Monitor schedules and project lists, making sure projects are completed accurately and on time
Act as a client point-of-contact for approval of draft materials and report changes or approval to creative team; Communicate project timelines, status and needed actions to CCS staff members on a daily basis
Review final documents for accuracy, clarity, and adherence to department standards; edit and proof-read materials as needed
Maintain accurate records of project expenses and results, and other data entry tasks
Assist in preparing written and statistical reports for the CCS team
Provide support to other team members in the areas of electronic communications, writing or media relations and events
Maintain a regular presence in the Director’s office, providing welcoming and office support
Experience with using, selecting, and setting up project management collaboration tools, including IBM Marketing Operations OnDemand, Clarizen, Worklaunch, Workamajig and InMotionNow
Experience with advertising traffic management
Excellent with project management and traffic control, Ability to manage multiple projects at once
Provide exceptional customer service to the public and internal clients
Able to thrive in a fast paced environment
Must have excellent priority setting, time management, organizational and interpersonal communication skills
Ability to maintain a positive demeanor under pressure with strong attention to detail and use independent judgment
Ability to learn and master new software tools
Proficiency with Microsoft Word, Excel, Outlook and Internet use
Ability to demonstrate initiative and work both independently and as a member of a team
Ability to perform basic account and budget tracking and reconciliation tasks
Knowledge of marketing and public relations practices and techniques helpful
Familiarity with printing processes, media management, and corporate communications, helpful
Ability to maintain confidentiality of sensitive information
Bachelor’s degree in marketing, communications or a related field is desired
One or more years of project coordination, administrative or related experience
PA Criminal Background Check and PA Child Abuse History Clearance required upon offer of employment

108

Workday Project Assistant Resume Examples & Samples

University wired and wireless networks
Educational Technology
Must have specialized/technical training or combined experience/education as substitute for minimum education
Must possess a minimum of 2 years of administrative, clerical and/or secretarial experience
Must be able to maintain confidentiality and handle sensitive information
Typically possesses experience with SharePoint
Demonstrated experience answering phones, scheduling appointments and maintaining calendars
Demonstrated experience responding to and routing internal and external customer calls/inquiries as well as receiving visitors
Demonstrated experience working in a multi-task environment, taking direction from multiple staff with minimal supervision
Assists in the preparation, production, and distribution of informational and/or promotional materials. Provides basic layout assistance for paper and/or electronic publications, as needed. Provides digital photography and/or digital photo editing, as required. Coordinates basic public relations activities and events for a university department (may include coordination of volunteers and/or student worker for assigned functions)
Provides administrative support for the department. Initiates follow-up action. Interacts with university offices and/or supervisor’s subordinates to facilitate communications and information exchange. Gathers data, runs reports, drafts and/or composes letters, memoranda, correspondence, etc., coordinates with vendors for goods and services, follows up on project deliverables, etc. Tracks and monitors expenditures, as required
Reviews and researches information, answers questions, and resolves routine problems regarding public relations activities
Coordinates department activities with media and vendors (writers, photographers, graphic artists, typesetters, printers, mailing houses, etc.) and/or provides support for e-publishing (e.g., updating basic website information, distributing email “blasts”, etc.)
Writes and/or edits basic copy (e.g., captions for photos) for department publications. Researches publication ideas and drafts content, as required
Updates and maintains department files, databases, mailing lists, telephone contact information, etc
2 years of relevant administrative or office experience
Experience working with IT or technology related projects

109

Project Assistant Resume Examples & Samples

High School/Secondary school diploma or equivalent and relevant formal education required. Bachelor’s Degree preferred combined with evidenced administrative competence and relevant IT skills
Prior clinical research administrative experience required (minimum 1 year)
Ability to work in a team or independently as required
Ability to effectively analyse and update project specific data/systems to ensure accuracy and efficiency
Flexibility and adaptability to reprioritize workload and provide efficient support to meet changing project timelines
Good English language and grammar skills required

110

Project Assistant Resume Examples & Samples

Understand the academic appointment process at the University of Chicago in order to handle standard administrative tasks in a highly complex environment
Under direct supervision, manage all aspects of small projects or phases of a larger project
Maintain appointment calendar and schedule meetings, conferences, and special events
Maintain the filing system for central files
Respond to phone calls and email as assigned
Communicate regular updates to Manager, Faculty and Academic Appointments regarding the status of specific projects
Organize and archive files as directed
Handle routine tasks in Workday, the University's HR/Payroll information system
Perform some clerical duties such as: making copies, sending faxes, sending correspondence and packages
Learn new systems as needs arise

111

Project Assistant, Israel Resume Examples & Samples

Disseminates study related information, including project tracking updates to Clients, clinical study teams and other departments
Coordinates team conference calls and distribution of meetings
Fluency in English and in the country's native language

112

Project Assistant Resume Examples & Samples

Answers, screens, and routes all telephone calls for physicians as required
Distributes and collects new patient documents and forms as necessary
Ensures any associated UCM appointments are scheduled prior to the new patient visit
Tracks completion of standard forms from insurance companies regarding patient medications as necessary
Performs other physician support duties such as working with clinic notes, coordinating physician compliance status, carrying out errands related to the physician's clinic, etc
Works with and supports other clinical staff working with the physicians as needed
Provides coverage for additional faculty as needed by the department
Three years of office experience required. Four to five years of office experience preferred
Hospital or academic medical center experience preferred
Electronic medical record experience preferred
Ability to comply with HIPAA and medical compliance requirements required
Proficiency with Microsoft Office suite required
Ability to successfully handle multiple patient and department related tasks within a specified timeframe required
Ability to proactively anticipate physician needs and resolve problems required
High level of initiative, strong editing skills and superb organizational abilities required
Ability to provide excellent customer service required
Experience with Endnote, Adobe, and other business related applications preferred
Ability to learn a range of position-related software applications required
Ability to communicate effectively in English, both orally and in writing, required

113

DOS Project Assistant Resume Examples & Samples

Experience in higher education preferred
Ability to handle multiple tasks and assignments simultaneously
Excellent interpersonal skills required
Ability to work with student records and maintain confidentiality
Knowledge of basic office software such as Microsoft Word and Excel required; experience with student information systems preferred

114

Project Assistant Resume Examples & Samples

Must be eligible to work in the U.S. by the proposed start date; CEMML will not provide visa sponsorship for this position
Bachelor’s degree in any field
Two years of experience working as an administrative support person in research or consulting services setting or similar environment
Experience with and proficiency in using Microsoft Office Suite, particularly Word, Excel, Outlook, PowerPoint, and OneNote
Demonstrated excellence in written and oral communication skills
Demonstrated ability to successfully multi-task and work cooperatively with others
Demonstrated exceptional organizational skills
Excellent interpersonal skills, while exhibiting strong evidence of customer service
Experience providing administrative support to sponsored projects in a University setting
Experience working in an environmental science research environment in a University setting
Experience working with Human Resources within a University setting
Experience tracking project budgets
Experience with and proficiency in using Adobe Acrobat Professional, Photoshop, Illustrator, and InDesign
Demonstrated ability to successfully adapt and respond to change as priorities change
1) Statement of Qualifications (one page letter addressing each qualification described in announcement)
2) Resume
3) Transcripts (for each degree earned that is listed under qualifications)
4) Degree Conferral (copy of diploma if transcripts do not include confirmation that degree was awarded)
5) Three references (contact information for professional references including at least one supervisor, references will not be contacted without prior notification of candidates)

115

Project Assistant Resume Examples & Samples

Booking and making arrangements for project meetings (including video and teleconferences)
Translating technical documents and taking and translating meeting minutes
Arranging travel plans for project personnel
Supporting the project staff with various administrative tasks such as: writing meeting minutes and other correspondence
Responsible for filing project documentation
Answering telephone calls and receiving visitors
Composing routine correspondence
Organize resources
Update files
Assist project management as required
Prepare presentation materials (powerpoint)
Prepare Timesheets and expense reports (as required)
Clerical support, as necessary

116

Project Assistant Resume Examples & Samples

Three to five years of related work experience in an administrative position
Experience making international business travel arrangements
Proficiency in MS Word, PowerPoint, Excel, Visio and Outlook (required)
Experience using databases
Strong basic math skills
Fluent English written and oral language skills
Ability to travel between Oakville and the Darlington NGS site as required
French and German language skills are an asset
Experience in a project management environment is an asset
Experience supporting immigration requirements is an asset
Experience using SAP (desired)

117

Site Project Assistant Resume Examples & Samples

Manage on daily basis: Site correspondence (receipt/ registration/ filing/ distribution/ etc.) computer and hardcopies
Organize meetings as requested by the Site manager
Maintain accurate date correspondence register ( letters, drawing ,documentation, reference correspondence/ reply date/ reply reference etc
Provide to the Site manager a weekly a KPI report regarding the status of site correspondence
Assisting with the organization of accommodation, international and domestic travel arrangements, vehicles, etc , as requested by the Site Manager
Active participation in the GE site management meetings
Development/ documenting and distribution of site minutes of meetings as requested by the Site Manager
Assisting in the daily planning/ organization of the GE site management team
Assisting with the preparation of presentations etc. as requested by the Site Manager
Managing the GE site offices facilities maintenance contract within boundaries set by Site Manager
Managing the GE site office courier service for international and domestic operations
Coordinates the IT maintenance and service
Bachelor's degree from an accredited university or college (or a high school diploma / GED with significant experience in Administration and Support)
Working Experience on international project site office. Experience in Major project civil work is mandatory
Experience with TERNA project is a must
Good Computer Skills in using MS-Windows & Office Applications (Excel, Word, Power Point, Project)
Good skill in using PDM (Windchill)
Preferably, Experience in the Power Generation Industry
Strong oral and written communication skills in Italian and in English
Cultural Awareness and Team Player Nature
Trustworthy, Reliable, and Dependable

118

Project Assistant Resume Examples & Samples

General office duties to include routing mail, filing and scanning
Preparing bid and contract documents along with various legal documents including agenda items and advertisements
The Project Assistant will assist with set-up and monitoring of projects
Assist with preparation and maintenance of sub-consultant contracts
Assist with gathering vendor registration documents, including, insurance documents; policies and endorsements, and other information as required by the Client
Assist with the processing of consultant and contractor invoices
Prepare summary reports and presentations for Project Manager and Project Team members
Maintain hardcopy and electronic files
Assist with review, production, and delivery of project reports, memos and presentations, as needed
Coordinate with staff regarding and maintaining required certification documents
Performs computer related tasks requiring broad working knowledge of a wide variety of standard computer applications, word processors, database systems, spreadsheet programs, report presentations calendar schedulers and electronic file maintenance
Minimum 3 years of experience
Associate's degree in Business Administration, Communications, Finance or related field or related experience
Transportation experience in any combination of the following; construction contracts, bid documents, billing, field activities coordination relating to transportation construction
Excellent communications skills, both oral and written, with a demonstrated ability to work effectively with individuals at all levels of the company and Client
Ability to work independently and as part of a team. Able to work under time constraints to accomplish goals and objectives
Must be able to handle multiple projects for several project managers simultaneously
Excellent analytical skills, with a strong attention to detail, especially with numbers and invoice review
Must be well organized with sound judgment and planning
A highly motivated individual with a willingness to pursue continual innovative improvements in processes
Must have strong computer skills in MS Office Suite, particularly Excel, Word, PowerPoint, & Outlook

119

Project Assistant Resume Examples & Samples

1) Draft, edit, prepare and submit proposals, requests for qualifications, and other marketing and business development documents
2) Obtain quotes from vendors for subcontracted services such as drilling, utility locating, geophysical services, laboratory services, and other services
3) Set up and takes notes at internal meetings and meetings with clients (internal and external)
4) Set up project files including master services agreements, sub agreements, contracts, certificates of insurance, and other documents (this includes paper files and electronic files)
5) Assist with expense report preparation and submit for approval
6) File and organize project documents, reports, memos, and other files
7) Assist lab manager and lab supervisor with documentation, audits, and prepare invoices for submittal
8) Assist engineers with review of reports and formatting issues. Must be fluent in MS word, excel, and power point
Assist with expense report preparation and submit for approval
Assist lab manager and lab supervisor with documentation, audits, and prepare invoices for submittal
Assist engineers with review of reports and formatting issues. Must be fluent in MS word, excel, and power point
Relevant experience as a Project Assistant / Admin based on the above position responsibilities
HS Diploma
Skilled with MS Word, Excel, and Power Point
Bachelors degree (Business, Marketing)
Experience working for or with an engineering, construction, and/or consulting firm

120

Project Assistant / Office Admin Resume Examples & Samples

Editorial review (for grammar, punctuation, spelling, and formatting) and coordinating preparation and production of written deliverables (for example: technical reports, progress reports, proposals, memos, spreadsheets, and presentations). Candidate will receive training to become familiar with standard Arcadis formatting and templates
Draft project correspondence (for example: response to client and/or regulator comments, project memos/emails, deliverable cover letters)
Provide support for office administrative staff, as needed, answering phones, welcoming guests to the office, and coordinating in-office meetings
Prepare client invoices and track accounts receivable activity
Prepare and process subcontractor work orders and invoices
Track and monitor project schedules and budgets in proprietary software
Assist with tracking proposal opportunities and setting up new projects in Arcadis accounting system
Minimum years of experience: 0 - 2
Education required: Associate’s Degree
Skills/experience
2-4 years of Project Assistant experience w/ Office Administrative responsibilities, preferably within an engineering, design, consulting &/or construction firm
Demonstrated proficiency with Microsoft Project
Microsoft Office software training (Word, Excel, PowerPoint, Access, etc)
Ability to progressively assume increased responsibilities

121

Project Assistant Resume Examples & Samples

Assist with admin of project costing and reporting
Support project manager with cost analysis and man-hour control
Maintain Cash Flow, Earned Value and Monthly reporting
Administer Change Control Management and reporting
Coordinate & schedule progress claims/invoices

122

Project Assistant Resume Examples & Samples

Performs business and administrative support services for the Office of Safety
Administers and oversees special projects and prepares weekly and monthly reports
Prepares the Office of Safety Dashboard reports
Organizes and supports the administrative activities and resources necessary to ensure that projects are completed on time
Supports key Office of Safety initiatives, programs, and functions related to the organizational goals for the authority
Develops and implements formal tracking mechanisms to monitor progress and performance of assigned projects and programs for quality assurance and effectiveness
Monitors and tracks office and program deliverables. Organizes and supports the administrative activities, operations, and resources necessary to ensure that projects are completed on time
Develops and implements formal tracking mechanisms (i.e., inventories, databases, etc.) to monitor progress and performance of assigned projects
Responsible for writing and preparing technical documentation, presentations, and special reports – including updating departmental policies and procedures, preparing Dashboard reports and other related technical materials
Researches requirements, and displays a strong understanding of document structure, subject matter, and formal grammar rules. Researches Internet and other sources for industry standards ensuring the most up-to-date information
Professional management or closely related professional certifications

123

Construction Project Assistant Resume Examples & Samples

Acts as a gatekeeper and point of contact for all project activity entered and maintained electronically in the project management system and hard files. This includes capturing all budget and cost entries, back up documentation, contracts, files and budget information for the project. Reconciles all cost activity with the Design and Construction project management and finance/accounting systems on a monthly basis
Creates and maintains electronic and hard copy project files from inception through closeout and archiving. Files include, but are not limited to, business plans, scope documentation, drawings, budgets, licensure applications, certifications, permits, change order requests, change orders, proposals, invoices, purchase requisitions, pay applications, schedules, minutes, and closeout documents
Creates and maintains reports necessary for proper tracking and reporting of project activity. Works with designated project team(s) to create/update monthly cost forecast and cash flow for each project
Coordinates with other centralized departments, facility administration, medical staff members, department leaders, vendors, contractors, and outside regulatory agencies to coordinate and facilitate participation in project activities
Processes all architect and contractor pay applications, contractual commitments, amendments, change orders, purchase requisitions and invoices, ensuring proper authorization, correct and timely handling, and resolution of issues by complying with all construction practices, procedures, manuals and standards
Coordinates and schedules all project related meetings as requested ensuring adequate notice, appropriate availability of location/facilities, and necessary attendance tracking from the architects, project team, and user departments. Coordinates and schedules all Requests for Proposals and associated interviews

124

Project Assistant Resume Examples & Samples

Strong excel skills, intermeadiate user or above
Reporting on data sets
1st Line data analysis
Knowledge of MS project is an advantage but not essential
Micorosoft Project 2013 Server Administration
Working on the Project Management Operating System (PMOS) you will be adding in new resources, work order numbers, creating & removing accounts, assigning access to projects
Creating new PMOS user accounts, ensuring correct permissions are given
Adding, deleting and changing custom fields and look-up tables
General Administration and PMO Email Inbox management
Responsible for maintaining and updating alocated schedules on a weekly basis, entering labour and material actuals and ensuring all PO commitments are included in the schedules
Analysing data and highlighting to the Project Manager any issues or overspend on the project
Looking at resource related data for the project
Raising RTO requests for goods and services and outsource resources received from within IPT and also Procurement and processing these forward through the approval loop

125

Project Assistant Resume Examples & Samples

The incumbent will be working on a variety of projects surrounding the Payroll Upgrade. Aside from the general BSA duties below, incumbent will be working under the direct supervision of the Project Coordinator and/or BSA 4 as well as providing guidance and support to staff to implement these projects
Provide expert technical advice related to production schedules and payroll processing deadlines
Attend meetings, and analyze proposed PayServ system changes; develop methods to implement in PayServ
Supervise staff assigned to re-engineering projects
Manage work activities of staff and provide guidance to staff
Review work products and provide timely feedback
Ensuring the timely and accurate completion of all work activities performed by subordinate staff
Demonstrated experience and skills in both verbal and written communications with the ability to communicate to all levels of the organization
Working experience and knowledge of Peoplesoft HCM/Payroll Modules
Experience in reading and creating SQLs
Demonstrated experience working in a team environment
Knowledge of payroll processing including salary, deductions and payroll taxes
Demonstrated experience working on online service projects
Demonstrated experience troubleshooting system problems and errors

126

Project Assistant Resume Examples & Samples

85% Perform Office duties as assigned, which include: Record, enter, and file grades; Receive, enter, and record registrations and registration changes; Produce, print, and mail enrollment and degree certifications; validating student enrollment and degrees in the National Student Clearinghouse; produce, print, and mail transcripts; provide general office and University information to callers, patrons, staff, faculty, students, and others; answer inquiries via in-person, email, telephone or other electronic methods; respond to inquiries regarding individual student records, office procedures, and university procedures and policies for students, staff, and faculty; receive, vet, and enter information regarding registration or grading processes, transcripts, course offerings or scheduling in multiple administrative systems; correct or adjust system information as necessary, per instructions of appropriate faculty, departmental administrators, and registrar staff. Assist clients in administrative systems, including: my.UChicago, Academic Information System, Faculty Access and Student Information Analytics
10% Support classroom and events as needed, including convocation, classroom maintenance and other important office responsibilities
5% Assist as needed general support to Office management

127

Project Assistant Resume Examples & Samples

Provide administrative support in such areas as scheduling and organizing meetings, mail, monitor correspondence, take, prepare and distribute meeting minutes
Attend Meetings onsite and offsite at client project/office locations
Assist senior project architects and project managers, technical editors, and field personnel in the coordination of project activities such as project schedules, project status reports and financial summaries, and design submission reports
May interact with sub-consultants on general questions or inquiries, assist with client presentation preparation, status reporting, files, databases, and document control
Ensure that project reporting deadlines are met
Work with Excel to manipulate data and distribute to architectural project leads and department manager
May interact with regulatory agencies and/or subcontractors to exchange information
Coordinate meeting preparation, room set-up and breakdown, conference call setup, catering arrangements, etc
Deliver documents to clients
Schedule and make travel arrangements for architectural personnel
Manage badging requirements and internal compliance at airports where staff are badged
Interface with client representatives
Coordinate printing, collating, and packaging of client submittals (drawings and specifications)
Assist in proposal writing and packaging, word processing, proofreading, page layout
AA or BS preferred
Previous experience in an architectural, engineering or construction contractor’s office desirable
Basic Accounting, accounts payable experience desirable
Flexibility is key for this position, role will evolve based on the type of project(s) in the office at the time - One day may not be the same as the next
Able to compose presentations with Microsoft Power Point

128

Project Assistant Resume Examples & Samples

Responsible for the background administration and preparation for trial set up, monitoring, tracking and close out
Maintaining of project files and documentation in an orderly manner according to the relevant SOPs
Coordinating travel, where relevant
Assisting in the organisation of investigator, project team and client meetings
Providing general administrative support for project team members, and ensuring that project related administrative tasks are carried out in a timely manner
May assist in preparation of Regulatory and Ethics Committee packages
Ensure efficient communication of messages and professional telephone interaction with investigators and clients
Maintain study status tracking forms, trial supplies dispatch and receipt records, investigator payment records, etc
Maintain tracking databases, e.g CTMS
Bachelor's or higher graduate degree in a science related field
Computer and typing skills: (Microsoft Office)
Excellent organisational skills and strong attention to detail
Good English language and grammar skills
Ability to work independently as well as part of a team

129

Project Assistant Resume Examples & Samples

Bachelor’s degree in business administration and/or finance
GCP/GMP/ Finance Training, beneficial
Previous experience on any clinical supply chain/ clinical logistics field, preferred but not mandatory
Understanding Pharmaceutical-Biotechnological-CRO Industry business, beneficial
Focus on Customer Service aligned with highest standards of quality & excellence
Very strong communication skills both written and verbal
Strong computer skills: Excel, Access, Data Base management and Microsoft Word is required
Analytical and numerical skills

130

Project Assistant Resume Examples & Samples

Programmatic support or coordination in a university, other educational, or non-profit setting
Use of search tools for academic research or information gathering
Ability to organize, summarize, and synthesize qualitative and quantitative data
Previous employment as a graduate, research, or project assistant in a college or university
Knowledge of and interest in international education or internationalization efforts on a college or university campus

131

Project Assistant Resume Examples & Samples

High School/Secondary school diploma or equivalent and relevant formal education required. Bachelor’s Degree preferred or good general education, combined with evidenced administrative competence and relevant IT skills
In all cases, the combination of education, training and experience provides the individual with the required knowledge, skills and abilities to do the job
General administrative experience preferably in clinical research administration
Demonstrated ability to effectively analyze project specific data/systems to ensure accuracy and efficiency
Responsible for adhering to FDA Regulations, ICH Good Clinical Practices, and PPD/Client SOPs and WPDs for all non-clinical/clinical aspects of project implementation, execution and closeout

132

Clinical Project Assistant Resume Examples & Samples

Study budget management and payments to sites/ Investigators
Maintain administrative systems (eTMF, tracking and other) for clinical projects
Set up and maintain clinical investigator files and documentation
Prepare investigator budget payments and tracking systems; generate tracking reports as assigned
Assume a coordinating role for the project team concerning administrative matters
Prepare study-related documents and other materials for delivery to archives, at appropriate intervals
Provide clerical support to project team (e.g. word processing, proofreading and editing correspondence, large and small documents, mailings, shipment of study files, fax and photocopy documents, assemble study documents, and arrange meetings, etc.)
Do data entry and maintenance of selected study tracking databases

133

Project Assistant Resume Examples & Samples

Support the projects by solving a wide variety of tasks within the fields of administration, technical sales document handling and internal and external communication
Responsible for coordination and release of various manuals needed for projects
Follow our best practice and develop and maintain administrative project documents such as organization charts, distribution lists, contact lists, project onboarding material, etc
Take the lead on developing and maintaining our SharePoint based intranet site
Assisting head of department with

134

Project Assistant Resume Examples & Samples

General administrative tasks: screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; assist with onboarding
Requires strong computer and Internet research skills, flexibility, strong interpersonal skills, project coordination experience (is a plus), and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
Preparing and editing presentations and spreadsheets; coordinating Outlook calendars
Individual must be highly organized, be able to document and present work in a clear concise manner, and work well independently and as part of the team
Procure and maintain office supplies
Manage distribution, collection and mailing of correspondence and coordination of laboratory pick-up
Maintain security by following established procedures
Support several project managers with proposal preparation, project set-up and execution, project accounting and associated invoicing
Editorial review, formatting and production of technical reports and correspondence
Obtain quotes from vendors for subcontracted services such as drilling, utility locating, geophysical services, and laboratory services
Set-up for and record minutes at internal meetings
File and organize project documents (paper and electronic)
Interface with corporate IT to maintain local server and address issues
Associates degree or equivalent years of experience
3+ years of office/administrative experience required
Professional demeanor in person, on the phone and in writing
Proactive problem solver, with good organizational and strong communication skills
Knowledge in budget tracking and knowledge of basic contract and accounting terminology
Proficient computer skills (Microsoft Office and Adobe Acrobat). Very strong excel skills preferred
Strong time management skills, ability to deal with changing priorities and deadlines
Verbal & written communication, professionalism, customer focus, organization
Bachelors of Science degree

135

Project Assistant Resume Examples & Samples

Collaborating with NYSLRS Bureau Leadership to assist with the facilitation of change impact assessments and analysis for both internal and external stakeholders as well as provide input for the creation of a Target Operational Model
Collaborating with the NYSLRS Deployment Team to ensure employer readiness and successful transition to Retirement Online functionality
Working with NYSLRS Bureau & Redesign resources to develop the more than twenty business areas in the second release (nine additional areas in the third release) "as-is" business processes as well as the "to-be" business processes to determine the impact of the change and defining change impact mitigation strategies
Implementing an approach for measurement of the effectiveness of Change Management activities
Working with teams across Redesign to gain an understanding of system functionality, PeopleSoft security position roles, and provider group alignment
Directing and facilitating the user role mapping exercises, which serve to ensure that the appropriate training and system access are identified for external and internal users based on desired roles
Coordinating communications with the Employee Change Forum, Transition Support Team Members, Peer Aides (internal), Employer Advisory Council, and Member Focus Groups (external)
Assisting with the development of communications content and impact of change for external stakeholders during implementation of each self-service release
Experience in public speaking
Experience in supervising staff or work activities
Demonstrated ability to prepare, understand and interpret often complex written materials, and design and present curricula to diverse audiences
Excellent oral, written and interpersonal communication skills, including demonstrated ability to communicate clearly and effectively to all levels of staff both over the phone and in-person
Demonstrated ability to work independently, as well as effectively, in a team environment
Experience working successfully on a Project which is a deadline driven environment where accuracy and attention to detail is required

136

Project Assistant Resume Examples & Samples

Four (4) years of experience as the Lead or Manager of a training program or a communication, marketing or public relations initiative
Managing the Training development and enhancement work performed by the Redesign Outreach & Change Management Team (O&CM) training resources
Collaborating with integrated project team and post operational support resources to maintain and provide updates to existing end-user training course material after go-live, including

137

Project Assistant Resume Examples & Samples

Responsibilities are more complex in nature and may require more independent judgment to complete
Supports a special project manager or project in collection/distribution of data, communications, coordination of meetings and materials, tracking financials, or preparation of reports associated with a project
May act as the budget manager of departmental project(s)
High School Diploma or equivalent required, plus advanced or specialized training in project or administrative support preferred; college degree is desirable
6 or more years of project related support experience is preferred

138

Project Assistant Resume Examples & Samples

Analyze OGS’s property management business processes to identify improvement opportunities
Provide user and technical support for OGS’s asset management system, AiM by Asset Works
Serve as the backup AiM system administrator
Integrate asset management business processes with AiM to achieve efficiencies
Identify user reporting requirements and develop reports in AiM and Crystal Reports
Conduct business process analysis for various OGS real estate and property management lines of business to identify improvement opportunities and achieve efficiencies
Develop business process and system documentation
Serve on the team that continues to build out the State’s Real Property Inventory which resides in Statewide Financial System (SFS)
Collaborate with other state agencies to collect and cleanse property data
Analyze the structure and components of the Real Property Inventory to improve data quality
Analyze data in the Real Property Inventory to identify opportunities for asset optimization
Respond to inquiries about the state’s real estate portfolio from the Executive Chamber, state agencies and the public
Develop data standards and data dictionaries for data in the Real Property Inventory
Develop inventory reports in SFS, Excel, business intelligence and Geographic Information System (GIS) tools
Assist on special projects, as needed

139

Project Assistant Resume Examples & Samples

Institute project management functions and methodologies
Develop detailed scope statements, project charters, project management plans, project communication plans, schedules, progress reports and lessons learned documentation
Document project requirements by eliciting business goals, information needs and relative priorities from end uses, subject experts and others
Document and present resource needs to leadership and coordinate project activities with applicable program areas
Design and implement quality metrics to analyze project performance
Compile detailed project reports and communicate project status to stakeholders
Identify risk and potential impact on projects
Manage contract relationships
Serve as a project manager lead on projects of small to medium scope that produce deliverables
Serve as a project manager team member on projects of large scope

140

Project Assistant Resume Examples & Samples

Coordinate documents with multiple team members for project needs
Compile electronic project data books
Issue transmittals to clients and vendors
Package electronic documents for clients, vendors, and internal needs
Notify appropriate person of troubleshooting issues regarding vendors and clients
Monitor workflows for the project team

141

Project Assistant Resume Examples & Samples

Fast learner in a dynamic business unit
Self-starter with proven track record of taking initiative and following through
Competent in GSK systems (CERPS, Workday, HRG booking tool, iTAG etc)
Able to analyze facts and data
Strong organizational and skills
Ability to priorities workload, working with tight deadlines whilst maintaining an excellent eye for detai
Demonstrated decision making skills, particularly when working under pressure and time constraints
Experience with project management tools and operations
Proficiency with Microsoft, PowerPoint and Excel
Comfortable interfacing with all levels of the organization, with a good understanding of interdepartmental relationships
Excellent communication skills as role will require working between different departments globally across GSK and external parties
Ability to multi-task without compromising quality of work
Assist with schedule, budget, and risk planning
Provide project support to meet key business needs

142

Project Assistant Resume Examples & Samples

Perform a wide range of responsibilities, varying in nature and urgency; while providing organizational support in many areas
Manage deadlines and ensure appropriate communication is provided (to relevant parties) when schedule conflicts arise
Effectively plan work schedule to balance peak and slack periods
Accountable, committed, and dependable when it comes to achieving the best possible results
Use appropriate tools and templates to help maintain assigned reports and/or spreadsheets
Take initiative and display a strong drive for achievement
Assist the team in clearly establishing goals and objectives
Actively promote cross-functional communication by helping to identify conflicting priorities and resolving issues
Develop a clear understanding of the team’s purpose, objectives, as well as procedures. Work towards improving functional knowledge of requirements
Ensure all assigned work/projects are completed to a high standard
Preparing and issuing project documents as required
Assisting Project Manager with all aspects of Project Management and Construction Management activities as required
Competent understanding of Company/Client procedures
Minute taking during weekly Project Reviews or other meetings as required
Ad hoc typing or spreadsheet creation/maintenance for project teams
Liaise with other departments to obtain information as required (Project Controls, Cost, Regulatory, etc.)
Assist with scheduling, follow up with team on any upcoming or overdue items and assist where possible
Actively participate in team meetings and be proactive in suggesting efficiencies in processes
Assisting other members of the administrative department when required based on workload – schedule permitting
Know and understand the Project Schedule; capable of defining personal and team’s responsibility within project context
Expedite project deliverables; primarily documents including reports, drawings, packages etc. In hard and soft copy formats
Maintains tracking documents as required and generates related reports
Maintains tracking inventory lists
Degree, diploma or certificate in administration or other applicable area
5+ years previous administrative experience
Previous experience in an EPCM environment in the domestic oil and gas industry is an asset
Highly proficient in MS Office including training with vendor and database software
Good communication and documentation skills with excellent interpersonal skills. Conscientious worker, who can work independently or in a team setting with minimal supervision
Strong organizational skills and the aptitude to prioritize and organize workload

143

Project Assistant Resume Examples & Samples

Location/Facility – Baylor Medical Center at Waxahachie
1 year in Project Management Environment
1 year of MS Project, 3 years of Microsoft Office (Work, PowerPoint, Excel)
In Lieu of Experience: Bachelor’s Degree w/basic MSOffice exposure
In Lieu of Education: 3 years support role in PM

144

Project Assistant Resume Examples & Samples

Take care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mall, preparing responses, orders for office equipment, etc
Plans the organization and coordination of cross-functions or regional meetings (Video conference, overseas calls, etc.)
Checks emails daily in order to act/alert if required
Draws up and maintains files/ project materials in a systematic manner
Draws up purchase orders, monitors budget and expenditure
Connects various people from different functions (Purchasing, Finance, Brands, etc.) and subsidiaries (Zone, Local market, Travel Retails etc.)
Communicates with external service providers
Strong ownership with good time management
Good proficiency of English
Proactive and Problem solving
Knowledge in Powerpoint preparation and conference systems application

145

Project Assistant Resume Examples & Samples

Organizing documents; Scanning hard copies on to the network; Creating spreadsheet (Bates number list); Printing files for big jobs
Billing; Contacting linguists to resolve issues such as invoice/word count discrepancies; Data entry
Placing jobs, setting up jobs; Contacting linguists, setting up deadlines, and negotiating prices
Logging costs, scores, and general job information onto the departmental spreadsheet
Minimum Bachelor’s degree or its equivalent
Ability to maintain professionalism, focus and result-orientation under pressure and tight deadlines
70% on Phase 1 Final-Eye test

146

Senior Project Assistant Resume Examples & Samples

Coordinates, oversees and completes administrative functions on assigned trials including, but not limited to, reviewing and transmitting regulatory documents, coding, uploading and reviewing files, tracking and reconciling all project reports, performing all mass mailings and faxes, documenting meeting minutes and managing and distributing study supplies. Knowledge of project protocol and the ability to implement project plans with specific guidelines and accountable for meeting applicable project timelines in accordance with the contract
Excellent organizational skills and strong attention to detail, with proven ability to handle multiple tasks efficiently and effectively
Flexibility to reprioritize workload to meet changing project timelines
Aspects of project implementation, execution and closeout

147

Project Assistant Resume Examples & Samples

Participating in activities to outlined in the scope, goals, deliverables, resources, budget, risk and timing of deliverables for the replacement of the Human Capital Management system and Time and Attendance systems
Track and report on project activities
Executing change management activities related to the project
Clearly communicating expectations to team members and stakeholders
Ensure consistency in the maintenance of the project repository of project artifacts and project management templates
Collaborating in the development of appropriate procurements
Oversight of vendors, including tracking of vendor timesheets, calculating billable hours and comparing to invoices
Collaboration with Project Assistant (Project Management) in the development and/or documentation of quality assurance standards, quality assurance metrics, and quality control activities and results
Ensure quality standards are being followed; perform quality control activities
Experience working in a team environment
Proficiency in the use of MS Project, Word, Excel, and PowerPoint
Experience managing projects in OSC and/or NYS government
Familiarity with NYS procurement processes
Familiarity with quality assurance processes
Experience in business skills including coaching, negotiating, facilitating
Ability to set priorities when working on multiple tasks
Proficiency in interpersonal and communication (written and oral) skills
Certified by the Project Management Institute

148

Project Assistant Resume Examples & Samples

Supports several project managers and projects in collection/distribution of data, communications, coordination of meetings and materials, tracking financials, or preparation of reports associated with a project
Assists with monthly project status reporting and invoice preparation
Coordinates updating and maintenance of project lists, schedules and databases
May assist in tracking office and projects budgets
Other tasks as needed
High School Diploma or equivalent required, plus additional or specialized training preferred; college degree is desirable
8 or more years of clerical or secretarial experience and project related support with local construction projects
Ability to perform complex activities independently
Strong Microsoft Word, Excel, Project, and PPT experience preferred
Strong communication skills and experience working with the high-level clients, government officials, and public desired

149

Research Project Assistant Resume Examples & Samples

Communicates with project partners, manage field collection, manage data sets and entry, train data collectors and assist with various tasks related to managing field staff
Supports data collection efforts in association with early education evaluations
Plans and organizes materials and documents for data collection
Interfaces with schools, teachers, data collection staff and university personnel as needed to support data collection projects
Supports field coordination and management as needed
Works to build strong, supportive relationships with educators
Schedules meetings and communicate frequently with data collection personnel on their assignments and other processes as needed
Coordinates the distribution of work between data collection personnel and depending on availability
Creates, manages, and organizes project documentation in association with early education research projects

150

Project Assistant Resume Examples & Samples

Manage information flow
Coordinate and Organize project files
Invoice Review, Processing, and Tracking
Facilitate the procurement of subconsultants , review and process subconsultant invoices
Coordinate production and delivery of proposals, project deliverables, documents, drawings, specifications, etc
Assist project managers with development of budgets, tracking project financials, and preparation of reports
Arrange travel schedules and prepare expense reports for multiple project managers and executives
Coordination of meetings and minute taking
Generate project briefings
Assist with preparation of reports, presentations, and/or correspondence of technical and non-standard nature
Ability to develop new or revise processes and/or procedures, or recommend improvements in support of a department or group of managers
8 or more years of clerical or secretarial experience and project related support is preferred, especially for the duties listed
Strong Microsoft Word, Excel, Project

151

Project Assistant Resume Examples & Samples

Bachelor degree in a health related career
Administrative support experience with emphasis on word processing database entry, spreadsheet usage, and detailed filing
3 years of Regulatory affairs experience (desirable)
Experience working with a regulatory agency
MS Office (Word, Excel, PowerPoint)
Knowledge of other computer software and programs where applicable
Excellent typing skills
Ability to handle multiple tasks and deadlines
Ability to prioritize efficiently
Must be self-motivated and possess a positive attitude and maturity
Must be able to handle confidential information appropriately
Ability to work with clients and different levels of employees in a professional manner

152

Clinical Project Assistant Resume Examples & Samples

The Clinical Project Assistant (CPA) provides administrative and clinical management support to Site M&M personnel and assist them with the in-house organization, management and execution of projects and activities undertaken by Clinical Operations Site Management & Monitoring personnel assigned to clinical studies conducted within the country
If applicable, creates a local trial file for the filing of Country specific original documentation. Supports CRAs with the CA and EC submissions of clinical studies and related amendments, including collection of essential documents. Supports CRAs with translation of Clinical Study documents and local Clinical Team with preparations for PSVs, SIVs, and COVs, as necessary
Supports local Clinical Team with the handling of Essential Documents, including Contracts and Archiving. Ensures the Investigator Site Files are crated, contain the correct and complete documentation, and are shipped as appropriate to the Investigational Sites. Internal/ External Contacts and Interactions: Uses multiple technologies to maintain open and frequent communication with Site Management & Monitoring personnel. Maintains a positive working relationship with internal/external customers
May be assigned as the local updater of databases (such as IMPACT) with Country related data, if applicable. If applicable, assists in forwarding safety information to the appropriate group. In-house support for CRAs during site visits (administrative tasks, point of contact etc.)
Acts as in-house support for CRA’s with the handling and destruction arrangements of Investigational Product as, and if, required. This may include the entering of relevant information into Interactive Web-based Reporting Systems. Adheres to applicable country regulations, legal requirements, Good Clinical Practices (GCPs), ICH Guidelines, AbbVie Standard Operating Procedures (SOPs)
Participates in pre-audit activities to meet both PV and GCP Audit requirements. Supports CRAs to ensure audit and inspection readiness in clinical activities of responsibility. Ensures financial information for assigns studies/sites is entered into company systems in a timely manner and is managed in compliance with company policies (ex US). May participate in global Task Forces and Initiatives
Supports Clinical Team with the processing of Expense Reports and Travel arrangements. Supports with organizing Team Meetings (booking meeting rooms, taking minutes and organizing catering etc.). If appropriate, assists with the filing of training records and other relevant personnel documentation for staff
If applicable, supports relevant Line Managers with the onboarding process of new staff. Supports Affiliate Clinical Team with the updates to local SOP’s and Work Instructions, when applicable. Actively participates in relevant Meetings, manages the collection and distribution of mail and courier requests and may act as a local liaison for CRO (Observational) Studies
May interface with and build professional collaborative relationships with
Site Management and Monitoring personnel in other Countries and Document Management

153

Research Project Assistant Resume Examples & Samples

Travels to schools in NYC schools to introduce the evaluation to students and school staff
Collects consent forms and addresses questions about the study
Administers surveys, interviews, and focus groups in Brooklyn schools
Enters, analyzes and checks data in customized computerized database
Ensures compliance with IRB protocols, operational policies and procedures
Assists in the development and maintenance of all databases
Assists with the developing data collection measures and materials
Conducts literature searches, and collects scientifically and empirically supported relevant data, to assist in manuscript and journal article writing and conference presentation preparation

154

Project Assistant Resume Examples & Samples

Maintaining schedules for meetings, events and conferences as well as making adjustments based on constantly changing priorities and scheduling conflicts
Scheduling domestic travel arrangements (as needed), completing detailed meeting and travel itineraries and monitor and completing expense reports in a timely manner
Filing electronic travel expense reports
Managing daily calendar appointments and meetings. Prioritizing appointments based on business need
Reviewing and prioritizing mail, highlighting important information and follow-up and responding to correspondence as appropriate
Consolidating reports and materials for executive meetings, including our upcoming business review
Creating executive PowerPoint presentations including importing pictures and charts
Interfacing with all levels of the organization at Carrier, UTC and with external customers in a professional and effective manner
Minimum of 5 years of secretarial experience
Executive level secretarial experience is preferred
Outstanding communication and telephone skills
Ability to handle confidential information and work in a fast-paced environment
Attention to detail is a must
Able to multi-task on a variety of assignments
Must be self-motivated and have the ability to exercise initiative and work independently
Superior computer skills in Microsoft Office software including Outlook, PowerPoint, Word, and Excel
Superior follow-up and follow-through capabilities
Team oriented perspective; able to work well & contribute with others

155

Project Assistant Resume Examples & Samples

To sort through data received by year - 2014, 2015 and 2016
To filter by MPC customers account for the 3 years for accounts with incomplete data - emails contact and address
To liaise with agents and customers to get the missing or incorrect data
To achieve a success rate of 35% during the first 6 months
To complete the cleanup for customers’ accounts
To achieve a success rate of more than 50% during the final 6 months

156

Project Assistant Resume Examples & Samples

Human Resource Coordination. Responsible for related actions for all personnel hired in support of the program. Serves as a coordinator for the Fayetteville Program Management Office and as a liaison to corporate headquarters Human Resource department. Initiates, coordinates, and follows through on personnel actions with the corporate headquarters HR Support Staff. Coordinate with US Government Customer for processing of Contractor ID Cards (CAC Cards), input and maintenance of personnel into the Synchronized Pre-deployment Operational Tracker (SPOT) database. Produce employee ID Cards for new employees. Conducts portions of Orientation/Training classes for new employees
Logistical Coordination. Responsible for working directly with one of more Project Managers and corporate headquarters procurement staff on actions that support the ordering, accountability, shipment, tracking, and receipt confirmation/reporting of logistical material in support of the program
Recruiting Support. Interface directly with the assigned Senior Technical Recruiter and assist in the identification and screening of prospective employees. Participate in local job fairs by assisting with the scheduling, coordination, set-up, take-down of booth displays. Represent the company during job fairs. Interface directly with interested individuals
Technical Writing. Conducts research in support of proposal efforts. Serves as member of proposal teams. Assists in the development of the human resource and logistics sections of task orders and proposals
Office Management. Maintain office efficiency, plan, and implement office systems, layouts and equipment procurement. Responsible for coordination of routine maintenance actions with headquarters facility management staff and/or local land-lord or maintenance personnel
Travel Coordination. Coordinate arrival and departure of temporarily assigned (TDY) teams. Arrange hotel, transportation, and internet for all TDY teams and new long term employees. Assist new employees with application for travel visas, and residence cards
Minimum of five years military experience
Associates degree with successful completion of coursework towards a degree in Business Administration, Management, Finance, Human Resource Management or other related field .Equivalent work experience can be considered in lieu of educationrequirements
Proficiency with MS Office suite to include MS Word, MS Excel
Ability to conduce research using the internet in order to gather and process information cost estimating and operational planning
Strong communication skills with the ability to comprehend technical documents and be clear and concise in written communication
Self motivated with demonstrated ability to work independently and provide periodic reports of project/task status without requiring direct supervision
Able to coordinate, develop and maintain good working relationships with foreign personnel, US agencies, and other government contractors
Previous experience as Personnel Manager or Operations Sergeant in the US Army or USMC
Experience in Office Management
Experience with Foreign Assistance Programs
Prior experience working with and leading military personnel
Prior experience assisting in and supporting the deployment of personnel to OCONUS locations

157

Project Assistant Resume Examples & Samples

Improved governance of safe water, sanitation, and hygiene at all levels especially at the local levels
Broadened access through improved solutions that are demonstrated in the implementation of safe water, sanitation and hygiene that will benefit most especially women and girls in households, schools, health centers and public spaces
Generated knowledge utilized to aid policy advocacy, planning, capacity building based on the experiences and lessons learned from the implementation of integrated safe water, sanitation and hygiene
Assist in the financial administration and analysis of programme resources of PRO WATER/iWASH Governance projects
Process financial transactions of projects through ATLAS
Provide administrative support to the Pro-WATER and iWASH in the organization of meetings, workshops and seminars
Support the projects’ procurements and distribution of knowledge products
Provides support in organizing documents of the two projects and facilitating closure of the projects
Perform other administrative tasks of processing and facilitating mission travels and travel plans
Respond to queries on project-related concerns
Prepare and update schedules of meetings and appointments of the project
Participate in meetings and conferences as may be assigned; and
Performs other functions which may be assigned by the DG Team Leader/Program Analyst and the Project Manager/Project Coordinator
5 years of relevant financial and administrative or programme experience is required at the national or international level
Experience in monitoring of large projects is desired
Experience in organizing events including workshops/meetings involving international participants
Familiarity of UNDP system, rules and procedures is an advantage
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems
Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references

158

Project Assistant Resume Examples & Samples

Good knowledge of relevant software (MS Windows, PowerPoint) with excellent working knowledge of Excel and Word
Highly organized with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail
Possess a positive attitude
Professional attitude, accurate and detail oriented
Logical thinking, capable of handling confidential issues in a professional manner
Experience in a similar role desirable

159

Project Assistant Resume Examples & Samples

Administrative support to professional/technical staff
Customer service through phone, email and online services
Administration of commuter incentive programs to include participant enrollment through data entry, on-going customer service to participants, communications, status reports and coordination with partner entities and client
Develop and maintain standard operating procedures for administration of key project tasks
Accounting and project financial tasks
Direct assistance to the Project Manager and Deputy Project Manager
Project mailings and distribution of promotional materials
Maintaining necessary project supply inventories
Possess a strong working knowledge of transportation-related services in the metro Atlanta region
General administrative and project support processes such as purchasing and scheduling
Other duties as requested
Associates degree in related field or equivalent
3+ years of administrative/professional experience

160

SAP Project Assistant Resume Examples & Samples

Ability to quickly learn a complex ERP System and the process of development through to Implementation
Experience of working in Project Management / MRO environment
Excellent MS Office skills Word, Excel, PowerPoint etc
Experience of communication skills, report writing and presentation skills
Fluent in French and English communication in both speech and written format

161

Project Assistant Resume Examples & Samples

Oversee and provide full support in office to Client, Resident Engineers and Office Engineers
Coordinate, track and log all correspondence for client, engineers and site contractors
Greet and maintain a friendly work environment
Direct a diverse range of phone calls for the entire office
Assist with general office duties
Assists visiting Arcadis employees and clients and tracks whereabouts and contact information of staff
Maintain and files documents and other project related work in central repository
Assist with travel arrangements for incoming and outgoing office and company staff using travel partner, ensuring compliance with company travel policies
Associate's degree in business, construction or closely related field
Prior experience with a engineering/consulting firm

162

Project Assistant Resume Examples & Samples

Support project management / construction management activities and initiatives
Assist in team goals through supporting of projects related to the following areas: consultant management, design management, construction management, planning & programming, procurement strategy, market research
Arrange and provide assistance for meetings and project co-ordination
Assist in the preparation of Risk and Value Management workshops
Assist in the preparation of reports, presentation materials
Assist in reviewing drawings, specifications, reports, etc

163

Engineering Project Assistant Resume Examples & Samples

Provide administrative support to the Vice President of Engineering & Business Support and their direct reports
Record action items during various project meetings; gather materials for distribution and make other preparations for meetings as required
Maintain a system for tracking action items, their status, important dates and the action owner
Generate presentation materials such as reports, organization charts and project plans
Conduct Content Manager activities for Engineering SharePoint development and management
Schedule and coordinate meetings and conference calls including booking locations and call-in numbers
Fulfil special projects and other ad hoc requests to create or revise presentations, reports, memorandums or written correspondence utilizing Microsoft PowerPoint, Excel, Word or Project
Liaise with the Engineering team to facilitate key project deliverables, communications and facilitate workshops/meetings as well as interfacing with the customer when needed
Bachelor's degree, college diploma or certificate in administration, business management or accounting
3 years’ related work experience including initiative demonstrated in previous positions
Excellent interpersonal skills, self-confidence and ability to draw cooperation from others including but not limited to Senior Managers, Customers, Sub-Contractors and other Babcock Canada personnel
Ability to work with precision and accuracy, demonstrates attention-to-detail and has excellent record keeping skills
Ability to demonstrate good judgment and a high level of confidentiality
Experience working in a project based environment an asset
Eligible for a Canadian Secret Security and Controlled Goods Clearances

164

Construction Project Assistant Resume Examples & Samples

Procure materials and supplies for construction teams
Prepare and place orders for supplies
Coordinate delivery of supplies
Pick up supplies from vendors and unload at job sites
Transfer utilities and order other routine services at vacant rehabilitation projects
Install project signs and security systems at vacant rehabilitation projects
Oversee vacant property cleanouts
Other logistical tasks as assigned by the Housing Director and Housing Project Manager
Valid driver’s license, own transportation (mileage reimbursement for on the job personal vehicle use will be provided), and ability to be added to YNDC vehicle insurance
Ability to drive box truck, dump truck, landscaping trailers, and other equipment safely is required. CDL is NOT required
Ability to lift fifty pounds and unload supplies at job site without assistance
High level of organization and detail
Familiarity with and ability to identify construction materials
Experience using Microsoft Office Excel and Word
Strong understanding of project management and organization
Ability to manage multiple projects/workloads simultaneously and prioritize effectively
Ability to proactively solve problems with sound judgment and intuition

165

Project Assistant Resume Examples & Samples

Keep and maintain project files
Maintain project e-mail box; Keep the department calendar and roster
Document control - data entry; Track projects and produce monthly progress reports
Work with specs, changes and finalizing; Facilitate questions regarding projects and research information
Maintain tracking system for projects; Record minutes from Project Manager meetings
Answer phones and direct calls
Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents
Make travel arrangements; Organize and maintain filing system
Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms
Order and maintain supplies; Arrange equipment maintenance or set-up
Occasional project assistance for managers; Assist in Power point presentations
Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects
Complete weekly timecards

166

Project Assistant Resume Examples & Samples

Ensure proper co-ordination for the administrative, secretarial tasks,
Fully responsible for customer documentation control,
Receive incoming mail and control the outgoing mail,
Register and dispatch of the outgoing and incoming mail of the customer, subcontractors and consultants,
Updating the database file and follow up the submitted and approved document by the customer,
Prepare MOM and follow them up,
Triggering proofreading and approval cycles on the AEC,
Updating and monitoring the DML for various projects,
Monitoring and controlling the departement working agendas on a daily basis,
Responsible of any other needed administrative works such as
1- Hotels Bookings,
2- Preparing travel documents and any other related documents
Perfect command of English and French,
Effective communication skills,
Effective teamwork skills,
Time management and organization skills

167

Project Assistant Resume Examples & Samples

Assists with monthly project status reporting, tracking and invoice preparation
Responsibilities are complex in nature and may require more independent judgment to complete
May assist in tracking office and projects budgets. Coordination with Office Manager/Facilities Lead will be required
May need to assist in front desk coverage, as needed
Various other tasks as needed
Strong grammatical and editing skills are preferred
Strong Microsoft Word, Excel, Project, PowerPoint and Outlook, competence is required
Competence Microsoft Access and in SharePoint is preferred
Strong communication and organizational skills and experience working with high-level clients, government officials, and the public is required
Valid State of Hawaii Driver’s License

168

Project Assistant Resume Examples & Samples

Assists with overall efforts to successfully process orders in relation to program-related paperwork and documents
Counts, sorts and distributes program related documents
Reviews matches up and organizes documents
Interacts with department leads to identify and coordinate the completion of upcoming work
Adheres to procedures for ensuring the accuracy of data, reports, and other materials produced
Assumes other administrative duties, as needed
Must be able to lift small amounts, on occasion, 20 pounds maximum
Must be able to stand for extended periods of time, 4 hours at a time
Must be able to adhere to and work with confidential information
Familiarity with Microsoft Office products & data entry is beneficial
High School Diploma , GED or equivelent

169

Project Assistant Resume Examples & Samples

Assist the Project Director in managing project timelines, resources, quality and risk; including milestone planning and reporting, status reporting, tracking action items and change requests and other basic project administration activities
Assist the Project Director in conducting design and implementation reviews, examining, researching and resolving issues, escalating issues to the appropriate authority, responding to team member concerns and coordinating requirements with stakeholders
Assign work to team members and monitor their progress. Work with staff to develop time frames around critical dates to ensure timely completion of assignments and remove impediments
Monitor completeness, ensuring all issues are resolved in the appropriate time frame and that customer satisfaction is achieved
Help staff troubleshoot production issues (including on call support)
Assist the project director in ensuring that post-implementation issues are resolved in a timely manner
Assure a quality implementation of the content management system by developing and completing test plans and maintaining project and technical documentation
Assist the Project Director in developing and conducting training and change management programs related to the shift from a static web site to a content management system
Assist the Project Director in developing, maintaining and communicating an OSC web style guide that will provide uniform standards of style and usage for all internet materials
Under the direction of the Project Director, coordinate with members of the Communications and Digital Media team to ensure a cohesive approach across all materials, print and digital, when division updates are made

170

Project Assistant Resume Examples & Samples

High school diploma / GED
Four years of office administration or office management experience
Exceptional interpersonal skills and professionalism as a collegial team member, with the ability to influence and build working relationships with a diverse group of constituents
Strong organizational and time management skills with emphasis on accuracy and attention to detail
Motivated individual with ability to efficiently multi task, work under pressure, handle frequent interruptions and meet deadlines
Ability to work independently and contribute to a team environment
Must possess a learning orientation to changing technology
Advanced proficiency in: Microsoft Excel, Outlook, and Word, and internet browsers

171

Project Assistant Resume Examples & Samples

Coordinate project meetings, including sending out Outlook requests, setting up conference calls and online meetings
Take meeting notes on project calls with action items and task assignments for distribution; including notes on technical international development discussions
Maintain central calendar for project related calls including call participants
Maintain central project tracker for deliverables, milestones and action items, with assigned responsibilities
Manage project SharePoint Project Management Information Sites
Process invoices, subcontract agreements, travel approval forms, ensuring that the appropriate signatures are gathered and these items are tracked through to completion
Proficiency in using Microsoft Word, Execel, PowerPoint, Outlook, SharePoint and Skype
Demonstrated commitment to international development objectives
French language proficiency, other languages also a plus
Ability to work with staff across multiple stakeholder organizations

172

Project Assistant Resume Examples & Samples

Oversee office inventory by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items
Maintain and manage office overhead budget, explain variances. Work with Location Leader to review office budget on a regular basis
Oversee office equipment and/or fleet maintenance by coordinating preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation
Manage administrative office procedures/functions; proactively explores opportunities to add value to the office and staff
Onboarding of new hires and exiting of staff ensuring all needs are met. Local liaison between HR and the local office communicating ARCADIS policies/procedures
Provide guidance to junior administrative/office staff with document formatting, proofreading and editing documents and proposals as needed
Coordinate office events & meetings including catering and conference room scheduling as needed
Arrange travel for staff in the office as needed
Answer phones and greet clients/guests in a professional and positive manner. Forward information by receiving and distributing communications; collecting and mailing correspondence; disseminating messages to appropriate staff
May oversee or supervise small teams or staff. May actively support assigned administrative responsibilities for project teams with various project/office related needs
2- 4 years of office / administrative experience
Associates degree or equivalent work experience
Must be proficient to expert level in all Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
Project a professional image in person, on the phone and in writing
Intermediate Financial skills, able to work with budgets and invoices
Exercises high level of discretion and confidentiality
Exercises independent judgment and evaluation
Deals effectively with rapidly changing priorities and last minute deadlines
Detail oriented, dependable, proactive and ability to work with minimum supervision

173

Project Assistant Resume Examples & Samples

Provide administrative and word processing support using Microsoft Office Suite to format/edit documents, spreadsheets and presentations
Plan, schedule and coordinate webcasts and teleconferences as well as onsite meetings and luncheons
Manage multiple calendars and manage internal/external travel arrangements
Front desk responsibilities include; answering incoming calls, greeting clients, receiving packages
Processing incoming/outgoing mail, FedEx, UPS, and other duties as requested
Excellent phone skills
Must have a professional positive “can-do” attitude

174

Project Assistant Resume Examples & Samples

Minimum two years office/clerical experience
An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required
Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks
Some college coursework preferred

175

Project Assistant Resume Examples & Samples

Provide support to the State Director and the Director of Training and Capacity Building
Assist with the recruitment and training of mentors
Facilitate the relationships between mentors and youth
Establish and support mentoring programs

176

Project Assistant Resume Examples & Samples

Track and communicate department metrics for test incident reports (IRs), field test status, overdue test reports, PDP milestones and reviews
Coordinate group travel including travel requests, flights, rental cars and hotels
Coordinate vehicle and general shipping requests
Create and maintain department purchase orders and riding gear orders
Purchasing and sell benchmark units and maintaining applicable paperwork
Organize and facilitate Technology Teams events, reviews and Intellectual Property (IP) documentation
Minimum 3 years of Engineering / Manufacturing related experience required
Highly motivated, organized and detailed oriented
Positive can-do attitude, willingness to step beyond job responsibilities to help customers and peers
Team player with good interpersonal skills (customer and quality focused)
Strong computer skills, including Microsoft Office Outlook, SharePoint, Word, Excel, PowerPoint

177

Project Assistant Resume Examples & Samples

Assisting and supporting the Project Value Chain team in the daily operational work
Being the ‘anchor point’ for the Project Value Chain team to ensure that the organization always has an entry point
Maintaining project milestones and activity plans and collecting and updating project performance data, reports and other metrics relevant for controlling portfolio
Managing project data library and project and product data
Supporting the facilitation of monthly decision forums
Engaging in rolling out new or improved Project Value Chain processes including collecting and providing feedback for optimization of these
Have insight into ERP, MRP or Financial systems
Are a skilled user of MS Office and potentially SAP tools
You are able to pay strong focus on details and quality in your work
You are structured and able to maintain an overview with large amounts of information and many in-parallel on-going activities
You are good at communication, both in writing and verbally (English and Danish)
You are flexible and welcome changes
You are service minded

178

Project Assistant Resume Examples & Samples

Experience with project charter development
Experience with Lean principles
Experience with health and human services programs
Experience in NYS and/or NYC government
Well-organized, structured, and detail-oriented
Ability to operate in a tough environment and handle
Responsible for oversight of the delivery of “quick wins” projects within the IES program portfolio. Implementation of these projects will completed be by a separate ITS team
Liaise with project change control board as requirements are further elaborated by the functional and technical teams
Oversee the delivery of work to ensure that deliverables are completed on schedule, within budget and scope based on the approved project work plan
Coordinate with the delivery team to ensure that the planning, design, and delivery of IES initiatives matches the enterprise framework and standards, align with the IES Program’s mission, vision, and business objectives, and meets stakeholder expectations
Report to the Program Management Lead and provide regular updates to plan, track, and report on costs, projects’ scope, schedules, and risk management
Responsible for providing regular project status reports to the Program Director, as well as the Project Sponsor, Executive Steering Committee and other governance bodies

179

Senior Project Assistant Resume Examples & Samples

Update database for all clients portfolio with correct status
Lead and coach a team of 2 resources directly and support the team lead with guiding the larger delivery team of over 14 resources
Ensure targets and quality standards are met
Create a vision on client communication
Support with central client mailings
Work closely with the Delivery team lead and NL Operations Director
Maintain and manage the central mailbox and all internal and external communications related to amongst others CRS and FATCA
Daily contact with clients
Drafting standard forms and email correspondence
Maintain and manage the client registration and signatures
Working closely together with team

180

Project Assistant Resume Examples & Samples

Performs administrative tasks for group such as arranging meetings, developing agendas, and preparing progress reports
Under direct supervision, assists in daily coordination of project work including preparing and maintaining plans, schedules and staffing requirements; Tracks progress and identifies/resolves obstacles
Organizes tasks efficiently to meet deliverables on time; notifies management when schedules cannot be met; recommends and implements alternatives/options to minimize delay
Accountable for project reporting to ensure all information is collected and organized in a consistent manner while providing an accurate and up-to-date view of the project status
Accountable for following up on action items, tracking issues logs, documenting meeting minutes, etc
Establish cooperative, productive working relationships with functional business areas resources to resolve issues and keep the work moving
Conducts information searches, compiles data, and monitors and reports results as needed
Prepares reports and other materials in response to inquiries
Identify and resolve issues that jeopardize success
May perform other duties as assigned including special projects

181

Project Assistant Resume Examples & Samples

Serve as
0 - 3 years of experience
Education required: Associates or Equivalent work experience in finance or accounting
Special considerations, specific technical experience, skills, etc. include
1+ years of experience
Associates or Bachelors degree in Finance or Accounting

182

Project Assistant Resume Examples & Samples

Performs a variety of administrative duties related to business functioning including calendaring, document preparation and management, correspondence, travel arrangements and meeting / travel coordination
Supports one or more projects delivery
Knows company and business functions, practices and policies
Preparing and managing project documents
Support Visa and Work Permit processes
Keeping customer accounts database, contract and project codes administration
Conducting support for SBU activity: revenue forecasting, invoice issuance, cash collection, cost reporting and monitoring,
Procurement process: negotiating terms with vendors, developing an effective material supply for the projects, keeping procurement aligned with SBU & corporate standards and policies
Managing purchasing of equipment, clothes... for project team
TER reports validation
Business improvement activities
Office work and contracts administration
Rules and methods of processing documents
Rules of presentations working out and delivering
Basis of business letters writing
Business ethics
Good PC skills

183

Project Assistant Resume Examples & Samples

Confidentiality and Ethical behaviour
Highly Knowledgeable in all standard Microsoft office tools (xls, word, ppt & visio, outlook)
Efficiency and rigour
Organisation skills and good management of priorities
Transparency
Initiative and able to work autonomously
Languages: Vietnamese, French, English

184

Project Assistant Resume Examples & Samples

At least ten (10) years of general applications development experience, including at least three (3) years of supervising or one (1) year managerial experience in an IT applications development environment
As least six (6) years of applications development management experience for implementation or maintenance of a PeopleSoft Enterprise solution (version 8.9 or higher) in each of two (2) of the following three modules (duration can be concurrent)
Human Capital Management (HCM)
Portal or Financials
Retirement Benefit Administration System Vendor - responsible for the activities to replace the current information system at NYSRS, including, but not limited to
Project planning and management
Technical and business requirements development and detail design
Hardware/software installation and configuration
Training and documentation
Testing
Implementation of phased roll-outs
Change management activities, and
Warranty and post-implementation support
Quality Assurance (QA) Vendor - responsible for the quality assurance aspects of the project including, but not limited to the review of all deliverables from the Retirement Benefit Administration System Vendor during all stages of the project, and advise NYSLRS on potential problems, including security concerns, in an effort to provide a quality solution
Experience that exceeds the required ten (10) years of general applications development or six (6) years of application development management experience, as outlined in the minimum qualifications
Demonstrated experience implementing or maintaining applications using PeopleTools 8.53 (or higher), PeopleCode, Application Designer, Component Interface, Integration Broker, SQL, SQR, Unix Scripting, XML Publisher, COBOL and Oracle SQL Loader
Demonstrated experience in IT application development environments within a public pension system
Demonstrated experience leading teams with responsibility for managing staff to ensure achievement of objectives
Demonstrated experience working and collaborating with IT consultants

185

Senior Project Assistant Resume Examples & Samples

Minimum 5 years of experience supporting senior level executives
Superior organizational/multi-tasking/prioritization skills are required
Must possess a strong working knowledge of Microsoft Office applications (Lotus Notes, Word, Excel and PowerPoint)
Ability to work independently and take initiative

186

Project Assistant Resume Examples & Samples

2+ years’ experience as a Project Assistant or Administrative Assistant, preferably in a consulting environment
Ability to work independently and complete assignments in a timely and accurate manner
Strong computer literacy, including experience in data entry, word processing and spreadsheets; knowledge of Deltek Vision 7.1 Software is a major plus
Proven ability to work well with others under deadline situations and respond to changes in priorities
Strong service orientation combined with solid organizational skills

187

Project Assistant Resume Examples & Samples

Assist project manager with handling and maintaining documents such as client requests, meeting minutes, drawings, specifications, approvals and related items
Assist with spreadsheets, word processing; (Very good knowledge of MS office)
Book travel when required
Process, expense reports
Assist with all project related correspondence
Booking rooms and making arrangements for project meetings (including video and teleconferences)
Candidate must have an excellent knowledge of the English language and have at least 3 years of experience performing the duties described
Must possess character traits of being accurate, meticulous, proactive, efficient, self-organizing, flexibility, a team player
Professional phone manner, excellent customer service skills, and enjoy working in a client-focused environment
Must be proficient in common software, particularly MS Office; training for internal software is provided; and,
Experience and / or familiarity working in a consulting engineering environment an asset

188

Project Assistant Resume Examples & Samples

Performing general administrative, office support for company projects
Maintain project e-mail box; document control and data entry
Track projects and produce monthly progress reports
Work with specs, changes and finalizing
Facilitate questions regarding projects and research information
Maintain tracking system for projects
Record minutes from Project Manager meetings
Read and sort incoming mail
Collect bills/invoices
Type memos, correspondence, reports, and other documents
Prepare outgoing mailings and labels, including emails and faxes
Organize and maintain filing system
Coordinate client or vendor lunches, including set-up and clean-up
Reserve conference rooms
Coordinate with internal support departments
Order and maintain supplies
Arrange equipment maintenance or set-up
Keep the department calendar and roster
Occasional project assistance for managers
Assist in Power Point presentations
Utilize Access to store and retrieve data
Help coordinate clerical needs of special projects
Make copies of printed material
Willingness to learn technical terminology and assist engineering staff
Additional duties as assigned by supervisor to assist in the overall success of the group and company
High School Degree
Two years of office or clerical experience
Highly proficient with Microsoft Excel
Excellent communication skills (both written and oral)
Analytical/problem-solving skills

189

Project Assistant Resume Examples & Samples

2 years of project or research experience
Clinical trials experience
Experience with legal documents
MS Office skills; strong proficiency with Excel and PowerPoint

190

Research Project Assistant Resume Examples & Samples

Assists in developing and designing new recruitment materials for ongoing studies, and maintains and updates program website content monthly, with IRB approved materials
Assists in identifying new recruitment venues and activities
Assists study team in conducting laboratory studies by providing additional coverage as needed. May occasionally involve shift work and/or week-end coverage
Collects and communicates relevant screening medical, psychiatric and psychosocial information between research participants and research medical staff and serves as primary point-of-contact between participants and investigators for duration of participant's engagement in study
Coordinates research procedures for enrolled participants
Independently execute job functions for research protocol(s) including recruitment, scheduling appointments, obtaining written consent forms, collecting data by conducting phone or face to face interviews for research project(s) as needed
Is responsible for scheduling research office and lab visits, confirming appointments, and follow-up with prospective and active participants
Leads recruitment and enrollment procedures according to study protocols, including telephone screens, reminders of appointments, follow-up contacts, and consent visits when appropriate
Provides assistance to research participants enrolled in the study and serves as their primary POC throughout their participation
Bachelors degree required preferably in psychology, neuroscience, sociology, or related research field
Minimum of two years of work experience in a research project and/or related clinical setting is required
Familiarity with computers and common software packages required
Working knowledge of research methodology strongly preferred
Prior supervisory and/or project management experience preferred
The majority of funded projects in our group target adult military personnel and veterans as participants, therefore, the ideal candidate would have some familiarity with military culture and with the sleep and psychiatric symptoms typically endorsed by this population
Candidate will handle all of the phone screening, scheduling and overall liaison functions with our participants, community leaders and military leaders in the area, so they MUST have excellent phone skills and customer service skills - very comfortable on the phone and able to use basic databases for entering information relevant to phone screening and scheduling
Act 34 Criminal Clearance
Comprehensive Crisis Management

191

Project Assistant Resume Examples & Samples

Demonstrated experience working with the public in customer service or customer support role
Demonstrated high level of proficiency with word processing and spreadsheet functions, including the use of a variety of advanced features (e.g., track changes, document formatting, and basic spreadsheet formulas, using Microsoft Word and Excel)
Demonstrated proficiency scheduling/coordinating appointments/calendars
Demonstrated experience with call center or receptionist duties
Demonstrated ability to accurately track/record detailed information in a well-organized manner
Experience conducting research, surveys, or interviews with human subjects
Demonstrated experience working with multi-line phone systems
Understanding of ethical principles of human/animal research

192

Project Assistant Resume Examples & Samples

Create and maintain Bills of Material with accurate verification and documentation
Perform BOM audits, verifications and follow-up to ensure BOM accuracy
Verification of data for new model BOM structuring
Support Project Team when making BOM changes. Work with Inventory Control to ensure parts are on order and work orders are correct
Assist Designers in accuracy of print updates and BOM updates
Create and maintain change notices for Project Team
Support Project Team with tracking and expediting change notices
Support prototype, development, validation, and production unit builds with PDP planner for ordering unreleased parts
Assist engineering with ordering parts for developmental needs
Generate reports for Non Production Work Order’s for prototype, development and validation unit builds
Support project leader to solidify plans for pilot builds, enter NPWOs & Deviations
Assist and communicate Service Part issues & concerns as required
Support accurate information for SSCC auditing and Homologations
Order and ship parts for testing and development teams
Other assignments as requested or required
Ability to work under pressure while maintaining cooperative and positive attitude
Highly motivated, organized, very neat, self-starter
Team, Customer and Quality focused
Proficient PC skills with working knowledge of: Excel, Word, Outlook, Access, and Windchill
Sincere desire to meet customer’s expectations, team player
Two –year technical degree preferred
Knowledge of Polaris products, MAPICS, Powerlink and Bill of Material structure required
Three years of experience in engineering or planning environment desired with mechanical background and engineering print reading

193

Project Assistant Resume Examples & Samples

Monitors investigator sites to ensure the accuracy and validity of CRF entries in relation to patient records/clinic notes (source document verification). Assess investigational product through physical inventory and records review. Documents observations in reports and letters in a timely manner using approved business writing standards. Escalates observed deficiencies and issues to clinical management expeditiously and follow all issues through to resolution. Maintains regular contact between monitoring visits with investigative sites to confirm that the protocol is being followed, that previously identified issues are being resolved and that the data is being recorded in a timely manner. Conducts monitoring tasks in accordance with the approved monitoring plan. Manages investigator payments
Participates in investigator meetings as necessary. Identifies potential investigators in collaboration with the client company to ensure the acceptability of qualified investigative sites. Initiates clinical trial sites according to the relevant procedures to ensure compliance with the protocol and regulatory and ICH GCP obligations, making recommendations where warranted. Performs trial close out and retrieval of trial materials
Manages the essential documents, as required by local regulations and ICH GCP, before, during and after a clinical trial
Provides trial status tracking and progress update reports to the Clinical Team Manager (CTM) as required. Ensures study systems are updated per agreed study conventions (e.g. Clinical Trial Management System)
Facilitates effective communication between investigative sites, the client company and the PPD project team through written, oral and/or electronic contacts
Responds to company, client and federal regulatory requirements/audits
Maintains and completes administrative tasks such as expense reports and timesheets in a timely manner
Contributes to the project team by assisting in preparation of project publications/tools, and sharing ideas/suggestions with team members
Other project work as assigned
Basic medical/therapeutic area knowledge and understanding of medical terminology
Ability to attain and maintain a working knowledge of GCPs and applicable SOPs
Good oral and written communication skills, with the ability to communicate effectively with medical personnel
Ability to maintain customer focus through the utilization of good listening skills, attention to detail and the ability to perceive customers’ underlying issues
Ability to remain flexibile and adaptable in a wide range of scenarios
Good computer skills: solid knowledge of Microsoft Office and the ability to learn appropriate software

194

Clinical Project Assistant Resume Examples & Samples

Site Management & Monitoring personnel in other Countries and
Document Management
External service providers
Study personnel (investigators, study coordinators, pharmacists
Peers within the organization Vendors
Direct or Indirect Reports Personnel Responsibilities No direct or indirect reports

195

Project Assistant Resume Examples & Samples

Must be able to lift 40 pound bags of fertilizer
Must be able to work in greenhouse at 90 degrees
Knowledge in greenhouse work or plant growing, as well as agricultural machinery

196

Project Assistant Resume Examples & Samples

Provide quantitative analysis and business insight into complex problems creating transparency and a basis for more informed decision making
Assist the project manager and team managers e.g. in the production and maintenance of project plans, with preparations and facilitations of workshops or in co-ordinating the production of project reports and maintaining project financial control tools
Ensure that the agreed project management methods, standards and processes are followed and maintained throughout the project lifecycle
Apply technical knowledge, ability to communicate complex problems and solutions and in depth financial knowledge
Engage in and influence the project culture, and help us raise the level of future projects
Maybe are a recent graduate with a bachelor’s or master’s degree or have a few years' experience working in a project environment
Have great analytical skills and a proactive approach combined with the ability to interact with colleagues and stakeholders at all organisational levels
Are an experienced user of the Microsoft Office suite – MS Excel in particular
Have strong skills in both written and spoken English at business level
Are driven, motivated and structured as well as service- and open-minded

197

Project Assistant Resume Examples & Samples

Excellent telephone manner and communication skills
At least 3-5 years experience as an Assistant in a fast paced consulting environment
Must be technologically competent
Must possess excellent interpersonal skills
Flexibility with hours
Ability to adapt to shifting priorities and function in a fast paced environment
Ability to interact professionally with employees of all levels at clients and vendors as well as within the firm; strong communication skills are highly desirable
Previous work in a consulting or technology environment is a plus
Heavy calendar management
Maintain and coordinate schedules including meetings with clients and vendors
Compile and monitor correspondence, memos and prioritize critical information
Prepare internal and external correspondence
Responding to vendor and client requests, creating tasks including follow-up
Assisting with various other administrative assignments as they arise, such as network folder management etc
Assist with special projects on an as needed basis

198

Project Assistant / Coordinator Resume Examples & Samples

Some college (preferred BA/BS)
2 years experience of project coordination/management
Ability to work independently in fast paced environment
Fluent in Microsoft Office Suite

199

Project Assistant Resume Examples & Samples

Approximately 10% of the time
Knowledge of Administration Support
Ability to communicate orally
Ability to communicate in writing

200

Project Assistant Resume Examples & Samples

Assist with internal and external meeting tasks such as logistics, note taking, and material preparation
Perform quality assurance checks on data, reports, and presentations
Perform basic testing tasks as directed by project test lead
Independently take meeting notes on project calls with action items and task assignments for distribution; including notes on technical international development discussions
Process invoices, subcontract agreements, and travel approval forms
Minimum of 6 months experience as a program assistant or project coordinator

201

Project Assistant Resume Examples & Samples

Ensure SAP, NCR (Head Office end process), Spares are kept uptodate to enable on demand
Access to reporting functionality and fast turn around of site requirements
Follow PR/POs, Assist PM/APM in all review meetings, Prepare Minutes and presentations
Collate /verify data from site / client, expediting deliveries with PBU s and collect reports
Prepare PR and follow up PO s in SAP with Sourcing team
Organize review meetings with stakeholders prepare minutes and presentations
Conduct audit of project documentation and guide Document controller on documentation
Collate data from site / customer ( eg. Time sheets, site certifications for payment process )
Follow up inspections at PBU s and expedite on time delivery of MSI components
Maintain training records of project staff and organize refresher courses upon expiry
Transmit all notices by the contract compliant methods (i.e. Online system, fax, post etc minimum requirements to be determined by Contracts Manager)
Track review and ensure response times from documents and correspondences from client as defined in contract
Ensure all site drawings are marked correctly as define in contract (i.e. as built,For construction etc.)
Maintain CRM system
Maintain documentation as per SAP requirements/ Audit Requirements
Provide support in Vestas Customer Dialogue process
Travel to sites frequently and coordinate with sites and Head office for various site requirements
Graduate in Engineering, Certification in MS office applications and SAP
3 to 4 years of experience as Project Assistant in EPC projects

202

Project Assistant Resume Examples & Samples

To support the Project manager in the delivery of several distinct projects which require an enthusiastic, highly motivated individual who can work autonomously and as part of a team
To support the Business Development Manager in the business development initiatives for the Power BL including interfacing with internal and external stakeholders
To support Power BL as needed on activities and initiatives as and when needed
Assist the project manager with project documentation, monitoring and reporting project budgets and weekly update
Assist the Business Development activities for Power BL
Support Power BL with AECOM processes, documentation, reporting and record keeping
Support Power BL in quality initiatives
Good communication skills and fluent in English
Experience in Power Distribution Projects

203

Project Assistant Resume Examples & Samples

A truly international working environment in a modern working location at Maidenhead, United Kingdom
Value and team-based leadership
A wide range of international career opportunities
Competitive compensation packages
As a Project Assistant, you will be responsible for support of an IT project in a complex transformation programme with high degree of interdependency with other projects inside programme to deliver it with quality, on time and within budget
The role focuses on project support responsibilities,
Responsibility of delivering IT project support with multiple work
Establishes and manages effective communications with the business sponsor
Helps to ensures delivery to the project plan and budget
Provides an input to full project reporting

204

Project Assistant Resume Examples & Samples

Prepare travel orders, make travel arrangements, reimbursement vouchers, and training requests for Resident Office employees in CEFMS
Maintain numerous computerized data files using various software programs
Manipulate data and extract numerous types of reports
Initiate payment documents, charging cost to proper account including credit card purchases
Reconcile monthly credit card statements
Receive visitors and telephone calls and refers them to proper person or furnishes information requested
Distribute mail and review outgoing mail for attachments, dates, signatures, complete addresses and distributions
Disseminate information to office personnel, including outlying field and project offices, such as health insurance, changes to travel regulations, district publications, etc
Overnight business travel less than 10%
Office Automation
Procurement Support
1) Bachelor's or equivalent degree or have completed a full 4-year course of study in any field leading to such a degree, in an accredited college or university
2) Combination of education and experience—Less than three years of experience as described in the experience statement for the GS-05 may be combined with less than four years of undergraduate education as described above. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of undergraduate education by 30. Add the two percentages. The total percentage must equal at least 100 percent to qualify

205

Project Assistant Resume Examples & Samples

Maintains a working knowledge of GCPs, PPD Global SOPs, applicable client SOPs and protocol-related specifics through professional career development to ensure investigative site regulatory compliance. Practices data stewardship by updating and maintaining CTMS in a timely fashion. Serves as a resource to the project team
Proven ability to effectively analyze project-specific data/systems to ensure accuracy and efficiency
Demonstrated ability to attain and maintain a good working knowledge of applicable FDA Regulations, ICH Good Clinical Practices, and PPD/Client SOPs and WPDs for all non-clinical/clinical
Excellent English language and grammar skills

206

Project Assistant Resume Examples & Samples

Support planning and coordination of a project(s) and its activities
Maintain communications through e:mail, Skype, WebEx
Help build positive relations within the team and external parties
Keep updated documentations and create reports as needed
Support growth and project development
Strong and effective communicator, both written and oral
Organizational Skills
Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
Gather and assemble documents
Comfortable working in both group and individual settings
Experience documenting data/process flow diagrams
Experience in Visio or similar tools

207

Administrative Project Assistant Resume Examples & Samples

Assist project management/facilities team with a variety of assignments including obtaining bids and proposals, contracting, and closing projects
Obtain, review and process proposals, change orders, contracts, meeting minutes, certificates of insurance
Arrange contractor/vendor access with office and building management
Manage the close out process at completion of project
Review and process invoices, pay applications, and lien waivers
Maintain and keep organized hard and soft (electronic) project files
Interact directly with field office team, accounting, property managers, architects, and contractors/vendors
Perform special projects as needed and other duties as assigned or requested
A successful candidate will possess
1-2 years administrative experience in fast paced, high volume environment, preferable in construction or facilities
A Bachelor’s degree from a four-year accredited university or college required
Proficiency in Microsoft Word, Excel and Outlook as well as the Internet as a business research tool in conjunction with web-based programs and databases
Excellent verbal and written communication skills with the ability to interact with employees at all levels of the organization
Outstanding organizational and multi-tasking skills with a high level of attention to detail
Must be self-motivated, take initiative and be able to work in a team environment
RGP offers an attractive compensation and benefits package that includes: competitive salary, medical/dental, bonus incentive plan, 401(k), employee stock purchase plan, and stock options. The long-term success of this individual will only be limited by his/her performance. For this position, we do not offer relocation assistance

208

Project Assistant Resume Examples & Samples

Demonstrates, through application, an understanding of the project management process to assigned roles and tasks
Works independently to draft project deliverables for review
Applies the project management process, tools and templates to manage departmental projects
Serves as a support function/resource ensuring all phases of a project is executed according to project plans
Proactively solicits feedback from project sponsors prior to finalizing project related deliverables
Provides project and departmental status reporting
Proficient with Microsoft Office applications (Word, Excel, PowerPoint, Visio, Project), SharePoint Knowledge a plus
Ability to manage time and multiple commitments/projects simultaneously
Excellent written/verbal communication, organizational and analytical skills
Understanding of project management methodologies and best practices a plus (PMBOK, ITIL, SDLC, Agile, etc)

209

Project Assistant Resume Examples & Samples

To work as an important member of our team on department clinical research studies
Work on specific grant-funded research study as the primary project assistant
Identifying patients in the Emergency Room that qualify for the study, aid in study enrollment, data collection and reporting
Will need to be comfortable doing finger needle pricks (will provide training)
Progress/update meetings with PI to keep them up to date on project status (3x/week)
Ability to work with undergrad students and help direct/assign their roles on project
Occasional, off-site, follow up visits with patients
Fluent Spanish speaker
Previous experience working on research projects in the medical field
Access to reliable transportation
Exercise a high level of confidentiality and maintain all medical information in accordance with HIPAA regulations
Possess excellent interpersonal skills and maintain a high level of professionalism

210

Project Assistant Resume Examples & Samples

Financial controlling and administration experience in complex project environment
Prepare payment claims and raise each claim according to the reported cashflow and in accordance with the contract requirements
Forecast cash inflows and outflows on a weekly basis with input from the Project Manager
Monitor the project budget to ensure all expenditures are within the allowance. In case of overspending, report to Project Manager then determine whether money needs to be requested from contingency to cover the shortfall or it can simply be covered using budget from other areas in the project
Forecast POC (conservatively) using the budget model with input from Project Manager and monitor on a monthly basis. Raise uncertainties as soon as foreseen
Collaborate future expenditure predictions from various sources then go through the details with Project Manager to get an overview where the project stands cost wise
Maintain builder and billing plan, ensure they are always correct (especially when SSC have touched it) and are both up to date
Create Purchase Orders for large items
Setting up Moviliser and monitor progress
Work with the Assistant Project Manager to ensure timely submission of documents to the client
Draft, finalise and submit monthly reports with input from various sources, especially the Project Manager
Ensure timesheets have been correctly fed into the Master file for future analysis
Minute the handover meeting; make sure Sales have given us all we need
Ensure handover documentation is well prepared before the handover meeting (i.e. as-built complete, budget clean)
Support site when needed
Bachelor's Degree - Business Administration/Commerce/Accounting or other related fields
Efficient and proactive
Well organized and well-planned

211

Project Assistant, Junior Resume Examples & Samples

1+ years of experience with working in a professional environment
Experience with PowerPoint, Excel, Word, and Visio
Knowledge of business process
Experience with capture and improvement of business processes and knowledge
Ability to demonstrate attention to detail
Ability to be a self-starter with a track record of displaying project leadership
Possession of excellent mediation and facilitation skills for large meetings

212

Research Project Assistant Resume Examples & Samples

Assist in the execution of workforce development, education and training research activities, studies and program evaluation projects including conducting and writing literature reviews
Aides in the development of data collection protocols and Institutional Review Board (IRB packages
Undertakes data collection and analysis, including developing and administering online and in-person surveys and focus groups
Assists in the scheduling and preparation of site visits and in-person and telephone interviews
Prepares meeting agendas, meeting summaries, research briefs, and other research project materials
Produces timely and high quality writing, tabular and visual materials for research reports and presentations
Supports research project management activities such as monitoring project budgets, preparing financial and progress reports as well as communicating with study sponsors on study progress
Develops and adheres to high levels of data security, privacy and integrity
Completes other task as assigned

213

Project Assistant Resume Examples & Samples

Assist in organizing electronic client files
Assist in basic spread sheeting
Administer special projects as requested; communicate status
May conduct research; produce reports
Effectively operates all department equipment and software applications
Execute administrative duties as assigned
High School diploma or GED required; Bachelor’s degree or enrollment in Bachelor’s program preferred
1 year of relevant work experience
Proficiency in Excel, Word, PowerPoint required; knowledge of desktop publisher/design preferred

214

Digital Project Assistant Resume Examples & Samples

Defining digitalisation projects with the HR operational teams,
Carrying out various market studies (benchmarking) containing existing digital solutions,
Taking part in testing, implementing and following up on digitalised processes
3 or 4-year degree,
Proficient user of the Microsoft Office suite,
Knowledge of Gantt and SurveyMonkey is desired,
Project management skills and the ability to lead change,
An autonomous approach, analytical skills and a team spirit,
Ability to work in an international environment,

215

Project Assistant Resume Examples & Samples

HS Diploma or GED
Experience with Microsoft Word, Excel, Outlook, and PowerPoint
Two (2) or more years in an administrative role OR an Associate’s degree in Accounting, Administrative Professional, or Business OR currently working towards an Associate’s degree in Accounting, Administrative Professional, or Business

216

Project Assistant Resume Examples & Samples

Demonstrated experience assisting in research projects, preferably in sport medicine, physiology, and/or mental health
Excellent professional interpersonal communication skills working with diverse populations in person, in writing, and on the telephone
Ability to work in a busy environment in a timely, organized and effective manner with close attention to detail
Basic computer literacy and word processing skills with ability to use spreadsheet software
Proficient in managing records and with ability to maintain thorough, current, and confidential records
Experience in organizing and collecting of research data
Proven ability to interface with study subjects and maintain confidentiality
Prior experience conducting literature searches
Demonstrated experience performing administrative functions related to study
Experience in interviewing research subjects one on one while following research protocols
Experience in research/medical data collection through web based tools

217

Construction Project Assistant Resume Examples & Samples

Work closely with Project Managers to handle many administrative and customer service work
Utilize computer software to enter work orders into system
Assist with typing up and distributing work orders and schedules to staff
Interface with NJ One Call to schedule "mark-outs"
Assist with communicating critical project updates, including notifying local police, and other private traffic control companies
Answering phones, provide information as needed and ensure a high level of professionalism with customers and general public
Maintain construction project progress information from Project Managers
Assist with billing and creating invoices using computerized software
High School Diploma or General Education Degree (GED) required
Prefer at least 3 years of administrative or clerical experience with another Engineering or Construction firm or Public Utility such as Atlantic City Electric, JCP&L, etc
Must have working proficiency with MS Office 2013, including strong use with MS Excel (formulas, etc.)
Must be comfortable on the phones and talking to various local, state representative, engineers, construction managers and the general public
This is a Contract-to-Perm position and upon becoming perm will offer 100% medical, vision and dental, PTO, 401K, etc. Interviews and computerized skills testing will be conducted

218

Project Assistant Resume Examples & Samples

Working with the project management team to track project activities
Assisting the project manager with performing quality control of daily activities
Facilitating the coordination of deliverables
Performing scheduling activities, monitoring schedules, and communicating potential conflicts to the project management team
Communicating and interacting with the project team and client, as needed
Assisting with SharePoint document/database management
Providing administrative and clerical support of project-related activities
Excellent verbal and written communication skills with a demonstrated ability to develop and maintain internal and external client relationships
Must be organized and be able to handle multiple tasks
Highly proficient in Excel with the ability to organize and analyze large sets of data
Experience using Microsoft Office Suite
Critical thinking and business judgment
Ability to learn and apply policy to specific circumstances
A team player with a positive attitude
Bachelor’s Degree in Accounting, Business, Construction Management or related field is a plus
LI-AS1*

219

Project Assistant Resume Examples & Samples

Support in programme implementation
Programme Management Support
Administrative and Financial Management Support
Field Competency: Ability to work in the field and communicate efficiently with the beneficiaries
Continuous Learning and knowledge Sharing: Encourage learning and sharing knowledge
Gender Issues: Demonstrated analytical skills on issues related to gender, the economy and poverty reduction
Soft Skills: Excellent communication, presentation and writing skills in Arabic and English. Knowledge of any other official UN language would be an asset
Minimum of 1 year of relevant experience in project admin support and implementation. Previous experience in UN agencies and knowledge of ATLAS would be an asset
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages

220

Project Assistant Resume Examples & Samples

Substantive knowledge and proven ability to monitor expenditures and reconcile operating ledgers monthly using Transaction Sampling process (reviewing invoices and packing slips)
Experience developing and maintaining spreadsheets. Efficient and accurate data entry skills
Skill communicating clearly and effectively with staff, faculty and the public, using tact, diplomacy and confidentiality in person, over the phone and in writing
Demonstrated ability to identify problems, develop solutions, and take corrective action
Ability to prioritize work in an environment with frequent interruptions, using good judgment
Proven ability to processes business transactions: eNPETs, personal reimbursements, and encumbrance lifts under direction of the business office and fund managers
Demonstrated ability to analyze and interpret University operating ledgers and knowledge of proper procedures for correcting errors
Knowledge of UCSD policies and accounting practices
Substantive knowledge of Financial Link and myTravel
Substantive knowledge of Scrip policies and procedures
Knowledge and experience with contracts and grants (including federal grants) applications and reporting guidelines, procedures and forms
Demonstrated experience with disbursement processes and procedures
Demonstrated skills using databases
Intermediate skill using Macintosh computers, MS Word and MS Excel

221

Project Assistant Resume Examples & Samples

Coordinate and implement data collection instruments in an electronic data capture system
Write clear and logical instructions
Provide instruction on proper quality assurance procedures and respond to questions regarding data collection, coding, management and sharing methods

222

Senior Project Assistant Resume Examples & Samples

Support of the Bid Managers to assure achievement of project quality, cost and delivery (QCD) targets
Associates Degree and/or equivalent experience
MS Office Suite including calendar management
3 - 5 years of experience in document management and administration

223

Project Assistant Resume Examples & Samples

Assist in promoting and advertising the project to faculty and students
Assist Project Director in managing the project, including project proposal preparation, recruitment, assessment, travel arrangements, and administrative tasks
Track, manage and report on the project budget
Collaborate with faculty to develop high-quality programs, both academically and experientially, and ensure a smooth process for all stakeholders involved
Share duties as emergency contact and resolve urgent issues as they may arise by referring faculty and students to appropriate College offices, as appropriate
Assist students and others with logistical questions about the program
Track internship and field work assignments and reports
Process all related documentation for the program
Supervise student assistant
High school diploma and a minimum of 2-3 years of clerical/office experience required, or equivalent combination of education and experience
Experience with developing and managing budgets, and with project management
Experience working with faculty and students
Experience coordinating travel and logistical arrangements for groups
Experience organizing trainings and/or workshops

224

Project Assistant Resume Examples & Samples

Assist paralegals with work related to corporate maintenance
Assist with preparation of closing binders
Preparation and fililng of UCC financing statements and related continuation statements
A minimum of one year professional work experience; 2-5 years preferred
Blue Sky filings and commercial real estate transaction experience desired but not required
Must be flexible to work overtime as needed

225

Project Assistant Resume Examples & Samples

Checking of data transfer correctness between the SAP PPM and SAP PS systems
Identification and tracking of possible errors related to the development hour booking process
Collecting data and generating reports from the two above mentioned SAP systems
Support Hella global teams in creating and maintaining the SAP PPM project master data information
University degree in Economics
Previous experience in working with Excel reports and different tools/data bases (e.g. SAP) would be an advantage
Fluency in English language is mandatory
The person we are looking for is an organized person and can demonstrate the ability to function independently in a broad framework, with strict deadlines and interact with different stakeholder groups/levels (Management, Project Manager, Core Team Member, Project Team Memmber)

226

Project Assistant Resume Examples & Samples

Communication. Acts as a liaison between the program/project personnel and others involved (e.g. other researchers, medical staff)
As Needed. Performs other job related duties as required or assigned
Data Entry
Computer Skills

227

Project Assistant Resume Examples & Samples

Develop, update and communicate project timelines, milestones and tasks
May assist with development and tracking of project budget and software support and process issues
Communicate project needs and issue priorities to vendor or development team and escalates issues to appropriate management, vendor or development team
Support workflow analysis, requirement gathering and documentation activities
May assist with testing of software and documentation of findings. May manage a component of a project, or small IT project, within approved scope, schedule, resources and quality baseline with oversight by project manager(s) or IT management
Provide hands-on coordination and logistical support to project managers for the rollout of Epic
Have a basic understanding of the logistical complexities of procuring and deploying IT hardware on a large scale is preferred
Hands-on experience in a liaison role supporting critical IT initiatives between various teams, both onsite and remote
Have the ability to develop and maintain basic project metrics and reporting structures and be adept at identifying needs and potential risks/issues independently
Track record at maintaining strict adherence to data accuracy and strong attention to detail
Proven written and verbal communication skills and adaptable to changing audiences
An ability to stay organized and focused while maintaining a sense of urgency
Strong sense of judgment when adapting to changes and an ability to prioritize tasks for team success
Proficiency in Excel and PowerPoint
Ability to learn and apply basic understanding of clinical workflows to hardware allocation
Ability to facilitate meetings and decisions among a range of staff
Ability to conduct walk-throughs at clinical locations
Strong ability to manage project plans, schedules, dashboards

228

Project Assistant Resume Examples & Samples

The procurement/deployment support resource will provide hands-on coordination and logistical support to project managers for the rollout of Epic at Client Clinic
A basic understanding of the logistical complexities of procuring and deploying IT hardware on a large scale is preferred, as well as hands-on experience in a liaison role supporting critical IT initiatives between various teams, both onsite and remote
The resource should have the ability to develop and maintain basic project metrics and reporting structures and be adept at identifying needs and potential risks/issues independently. Other core competencies
Proven written and verbal communication skills and adaptable to changing audiences An ability to stay organized and focused while maintaining a sense of urgency
Strong sense of judgement when adapting to changes and an ability to prioritize tasks for team success
Strong ability to manage project plans, schedules, dashboards Location

229

Project Assistant Resume Examples & Samples

5 or more years of clerical or secretarial experience is preferred
Excellent interpersonal, written and verbal communications skills
Strong Excel, Work, PowerPoint and Outlook
Strong organizational skills, with the ability, to set priorities, follow-up and meet deadlines
Excellent communication skills, both written and verbal, including writing, editing and proofreading abilities

230

Clinical Project Assistant Resume Examples & Samples

The position works under general supervision for routine tasks and with detailed instructions on new assignments
Knowledge of FDA and EMA Regulations, ICH Guidelines, GCP, and familiarity with standard clinical operating procedures
Must be familiar with Word, PowerPoint, and Excel
Must be able to work both independently and as part of a team
Tracks and prepares study-specific information utilizing databases, spreadsheets, and other tools
Reviews and participates in the quality assurance of data or documents
Arranges meeting logistics, agendas, and assists with minutes
Interacts with other departments, as directed, to complete assigned tasks
Serves as back up providing verbal and written communication with study personnel
Assists with development of documents and standard forms
Typically requires a BS or BA in a relevant scientific discipline
Registered Nurse with relevant experience (2 or 3 year certificate)

231

Project Assistant Resume Examples & Samples

Read, write and speak in English
Follow Maintenance Instructions accordingly
Have the ability to stand/sit and work for several hours at a time
Have a good working understanding of Microsoft Excel and Word
Experience in SAP

232

Project Assistant Resume Examples & Samples

Provide project management support for the delivery of the site’s 5 year investment plan including: Scheduling meetings, Maintaining a project tracker; Implementing and maintaining a site fixtures, fittings and furniture stock inventory
Support the FM team with statutory compliance and active monitoring and rectification time in line with KPI and SLA’s
Project support for the annual site maintenance shut-down works
Ensure facilities procedures are documented and maintained on a regular basis
Attend quarterly Campus meetings with tenant representatives to ensure all Facilities issues are raised and addressed
Excellent administration and organisational skills
Has confidence to push back to people at a higher level
A project management qualification is desirable but not essential. If no formal qualifications, a practical understanding of the project management lifecycle and a willingness to learn and take Capita training courses is a requirement
Customer focused with a positive attitude
Intermediate Word, Excel, Outlook and basic PowerPoint skills
Good time management skills and ability to multi-task

233

Research Project Assistant Resume Examples & Samples

Requires a bachelor’s degree in a related scientific field or an equivalent combination of education and/or relevant research experience
Experience in data gathering with geodetic grade GPS/GNSS equipment
Knowledge of orthoimagery and LiDAR datasets
Certificate in ARC/GIS or equivalent
Experience working in coastal environments would be an asset
Graduate degree in geology, earth sciences, or physical geography

234

Project Assistant Resume Examples & Samples

Master’s degree and four years of experience
Doctorate and three years of specialized experience
Application Risk Assessments at an Enterprise Level
Business intelligence, dashboard creation and maintenance, automated report generation, and data analytics

235

Project Assistant Resume Examples & Samples

Associate’s degree and five years of experience
Master’s degree and two years of experience
Doctorate and one year of specialized experience

236

Project Assistant Resume Examples & Samples

Associate’s degree and four years of experience
Bachelor’s degree and two years of experience
Master’s degree or higher and one year of experience

237

Project Assistant Resume Examples & Samples

Prepares the deliverables and support project manager on project team regular meeting, report and other materials preparing
Scrum: Act as a Scrum Master, facilitate sprint planning, conduct daily standup meetings, hold sprint retrospective meetings, hold sprint reviews, and organize Scrum teams
Carry out routine daily tasks and procedures of assigned project
Assist in the development of schedules that translate project goals into action
Assist in drafting project implementation plans and associated communication documents for planning and scheduling timelines as well as recording and monitoring service delivery
Assist in coordination of inter-company resources

238

Project Assistant Resume Examples & Samples

Monitor all phases of maintenance projects; address delays or changes in schedule with the maintenance team as well as client / aircraft owner
Serve as general liaison between maintenance team managers and clients/ aircraft owners
Provide general administrative support including documentation, reporting, and general correspondence for client / aircraft owner related to current project

239

Project Assistant Resume Examples & Samples

Maintaining outlook calendars for senior staff
Assisting with video conference calls
Sending/receiving/distributing of faxes and other important documents
Creating/maintaining spreadsheets, template for forms, letters, etc
Filing, preparing, organizing, and maintaining files
Distributing mail and maintaining in/out baskets of others
Arranging details for meetings (room booking, catering (ordering lunches), teleconference, invitations)
Answering phones and taking messages for department members
Photocopying as required, including blueprint copying
Maintaining office equipment
Organizing and ordering stationary supplies, toner, etc
Acting as a backup for reception as required
Creating/maintaining procedures for use when away on vacation/sick
Maintaining/updating distribution lists, phone lists and other PCL databases
Attending meetings and taking minutes
Having excellent skills for the use of Word, Excel, PowerPoint and Outlook
Performing all word processing and data-entry requirements (i.e. minutes, memos, letters, monthly reports, contract documents, etc.)
Maintaining the integrity of confidential information
Providing support for other assistants as required
3+years as an Administrative professional supporting a fast-paced office environment
A high school diploma or equivalent
Advanced proficiency in Microsoft Office Suite. Attention to detail is expected
Excellent verbal and written communication skills. Strong interpersonal skills and team player
Ability to prioritize, multi-task and take initiative
Ability to maintain confidentiality when dealing with sensitive documents

240

Project Assistant Resume Examples & Samples

Manage staff schedules, meeting invitations, and location schedules
Work with regional End User Device Lead to manage day-to-day logistics and staff management
Coordinate with end user device team to document daily or weekly devices that have passed or failed. Understand and document issues and work with Technical Dress Rehearsal (TDR) PM and EUD testing team to develop a resolution
Engage with site leadership to communicate testing timelines and coordinate device availability within the facility
Manage any scheduling issues or prepares follow up activities
Manage day-to-day issues, escalate through TDR PM as necessary
Provide daily progress reports to the TDR PM
Assist the TDR PM in managing on-the-ground testing staff, including some on-site work with test teams and their leads
This position will require travel among various sites throughout Minnesota (SEMN, SWMN, RST). Travel will be reimbursed via submitting expenses
Excellent communication skills via phone, email, and in-person
Ability to navigate ambiguous situations and work to results
Ability to assist the TDR PM to manage on-the-ground testing staff
Ability to be flexible and energetic in order to keep pace with day-to-day schedules and issue resolution Strong Excel and Word skills
Ability to travel within the TDR region
Ability to communicate and engage effectively with clinical staff
Experience with coaching and staff management

241

Research Project Assistant Resume Examples & Samples

Conducts telephone surveys, including making initial telephone calls, administering protocols for contact with new moms, administering scripted surveys and entering confidential information into an electronic database, complying with IRB protocols administration, making follow-up phone calls with new moms, and scheduling appointments
Assists with data collection activities, including assisting with data maintenance of respondent databases, distribution of memos and training materials
Maintains quality control in the collection and input of data through recognizing and correcting or modifying any aspect of data collection process
Assists with project mailings, including photocopying, assembling mailings, and affixing postage
Schedules interviews, conducting internet searches for valid contact information in addition to training and supervising part-time interviewing staff
Contributes to a well-functioning team environment by helping to create an environment where staff members are empowered to learn, are held accountable for their work, clearly understand expectations, and are appreciated and valued for their efforts
Performs other task and duties as assigned
Requires a Bachelor’s degree preferably in the social sciences or an equivalent combination of education and/or experience
Must be computer literate and have excellent interpersonal skills, especially on the telephone
Must have knowledge of pregnancy-related health issues and ability to manage and motivate part-time interviewing staff
Candidates that are bi-lingual (English and Spanish) are strongly preferred
Demonstrated attention to detail in prior social science research studies is highly preferred

242

Project Assistant Resume Examples & Samples

Demonstrated experience in project assistant roles including vendor relationship management, corporate accounting practices, and budget monitoring
Experience in construction, particularly corporate or industrial scale construction
Proficiency in Word, Excel, PowerPoint, and Microsoft Project
High communication skills

243

Project Assistant Resume Examples & Samples

Schedule of appointments as determined by priority
Assist in researching and compiling data and compose routine correspondence, reports and presentations for review and final revision by manager
Maintain all files, confidential records
Coordinate travel schedules, arranging meetings and teleconferences
Filter all telephone calls, mail and email; dispersing and handle as appropriate
Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports
May be responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc
May be responsible for taking and distributing internal meeting minutes
Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested
May track a variety of department and/or employee data and complete regularly scheduled reports by required due date
Track, monitor and report on departmental budgets, staffing levels, staff vacations and alternative work schedules, department FTE’s, open positions, and various other administrative data and provides information to management as necessary
Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, PSC forms for transfers, supervisor changes, employee leaves, promotions, etc
Ensure that communications are promptly and accurately dispatched
Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required
May be responsible for the submission of staff expense reports in a timely manner
May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
May function as IT contact including the coordination of maintenance and upgrading of hardware/software systems within department
When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals
Strong computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet)
Ability to work both within a team environment and independently to prioritize tasks
Ability to maintain demanding timelines
Ability to work independently and manage time efficiently
Ability to be prioritize opportunities and perform multiple tasks
High School degree with 2 years related experience; or equivalent combination of education, training and experience

244

Project Assistant Resume Examples & Samples

Prepare spreadsheets as appropriate
Reconcile budgets, document and distribute meeting minutes
Work with the tools used by the Project Managers in a support role. Basic Qualifications

245

Project Assistant Resume Examples & Samples

Provide technical support to preschool centers participating in research
Visit preschool centers to carry out research protocol
Administer written and verbal surveys, obtain consent from research participants, and ensure completion of research protocol
Prepare and organize research materials
Translate and edit research protocol documents, including consent forms, text messages, and promotional materials to Spanish as needed
Print and restock materials for on-site activities
Provide administrative support
Process and record financial records such as payments to research participants, replenishing petty cash funds, and submitting receipts to the financial tracking system
Logistics support associated with organizing meetings and events
Contribute to the maintenance and integrity of the Behavioral Insights and Parenting Lab's research efforts and data collection
Manage files according to IRB confidentiality guidelines and ensure the security of participant data
Support internal communication of the BIP Lab
Responsible for recording meeting minutes at team meetings

246

Project Assistant Resume Examples & Samples

Graduation from an accredited four (4) year college or university with major coursework in a related field plus one (1) years of relevant work experience
Experience may substitute for education up to the maximum of four (4) years
Experience with Excel spreadsheets to generate reports and track data
Experience tracking project information/issues and requirements for capital improvement projects
Knowledge of latest project management tools/industry trends
Experience providing project analysis and documentation in the scheduling, budgeting and implementation of capital construction projects
Assists in planning stage of Capital Improvement Projects (CIP) including the coordination of existing bonds and future bond projects
Assists in planning, scheduling, or coordination of construction project activities to meet deadlines
Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators
Creates and maintains project progress monitoring data to track each project
Coordinates status updates for project related matters including providing updates to internal and external customers
Updates and maintains schedule data to ensure project consistency and optimization
Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures
Communicates roles, expectations, and accountabilities to all team members on a regular basis
Advises management of problems, issues and status of ongoing projects
Provides assistance to ensure established project deadlines and related tasks are completed as assigned
Knowledge of basic project, practices, and procedures
Knowledge of Federal, State and Local laws applicable to CIP and bond projects
Knowledge of applicable city practice, policy and procedures
Knowledge of contract development and monitoring
Skill in project planning and prioritizing
Skill in oral and written format to a variety of audiences
Skill in handling multiple tasks and prioritizing
Skill in using computers and available software packages
Skill in data analysis and problem solving
Skill in planning and organizing
Ability to work with frequent interruptions and changes in priorities
Ability to establish and maintain good working relationships with internal and external customers

247

Online Project Assistant Resume Examples & Samples

Provides support to Digital Production team and interacts closely with other project assistants
Provides a variety of support functions for website projects
Assists in maintaining accurate records and preparing reports
Participates in quality assurance testing of site content and functionality
Meets deadlines and maintains accuracy and quality standards in a fast-paced, online publishing environment
High school degree or equivalent required
Post high school education recommended, associate degree or better preferred
Experience in the medical field or medical terminology and experience working effectively in a team-based environment required
Possesses an excellent understanding of computers and the internet, a basic understanding of multimedia computers and Web publishing, including HTML, and Web browsers
Requires independent problem-solving skills, flexibility and ability to manage multiple tasks in a fast-paced environment
Demonstrates proficiency in typing/word processing, MS Outlook and MS Excel, as well as excellent attention to detail and proofreading skills
Possesses strong human relations, communication, and organizational skills to interact with a variety of customers and personnel, both within and outside the institution
Has demonstrated the ability to take direction well

248

Project Assistant Resume Examples & Samples

Provide superior attention to accuracy, detail and process in management of contact lists and data tracking mechanisms
Assist with import, export, and maintenance of data files
Minimum 2+ year of working experience in administrative and/or editorial capacity, preferably in office environment
Skilled at executing multiple projects simultaneously with efficient time management, and without sacrificing exceptional attention to detail
Excellent communication skills in business contexts, written and oral, is essential
High proficiency with technology, including Excel, Google Drive applications, Apple and Microsoft Office software
Superior organizational skills and detail orientation; ability to keep track of multiple projects and ensure timely follow-up
Responsive to feedback
Sense of humor and strong interpersonal skills
Background in customer care or “frontline” service role
Experience with email marketing applications (MailChimp), CMS, and enterprise project management software is a plus
Appreciation for arts, culture and higher learning

249

Project Assistant Resume Examples & Samples

Project Setup and Closeout: Draft contracts/subcontracts and amendments help project managers create the Project Management Plan, draft contact lists, and request certificates of insurance
General Project Support: Assist with daily project needs as assigned by the project manager and technical staff
Team Effectiveness: Build relationships with project managers and team members
Minimum five years of related experience in Project Accounting; experience in project management/coordination in the A&E preferred. Bachelor’s degree in Business Administration or equivalent experience
Highly proficient in Microsoft Word, Excel, and Outlook; Power Point, MS Project, and Access skills are a plus
Should be able to anticipate project needs and have the ability to identify work assignments independently
Willing to work occasional overtime

250

Senior Project Assistant Resume Examples & Samples

Team Effectiveness: Work closely with the project manager to lead project team coordination and communication. Build relationships with project managers and team members; proactively identify work assignments that need to be completed
Bachelor’s degree in Business Administration, Finance or Accounting
Minimum five years’ experience in a professional office setting required; experience in project management/coordination in the A&E and construction industry preferred
Previous accounting experience preferred/required; candidate must be familiar with or be willing to learn accounting practices, systems and tools
Candidate should be able to anticipate project needs and have the ability to identify work assignments independently
Ability to work both independently and in a team environment required
Ability to work under multiple deadline pressures required
Candidate should be willing to work occasional over-time
Position is located in New York City, NY and may require some routine travel to various other offices

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