Senior Admin Resume Samples

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S Koss

Stewart

Koss

8748 Katelin Stream

Boston

+1 (555) 105 8948

8748 Katelin Stream

Boston

Phone

p +1 (555) 105 8948

Experience Experience

San Francisco, CA

Senior Admin

San Francisco, CA

Green-Kuphal

San Francisco, CA

Senior Admin

Perform other duties as may be assigned by management
Initiate, recommend or provide solutions through designated channels and verify the implementation of solutions
Provides ongoing status updates on pending cases to producers and LFD Wholesalers
Coordinate review activities as assigned by management and document the disposition of evaluation challenges
Schedules medical examinations for clients and follows up to ensure completion
Enter, transcribe, record, store, or maintain information in written, electronic and magnetic form relating to services, processes and quality systems
Maintain updated knowledge of the program, including policies and procedures as referenced in the employee and quality manual

Detroit, MI

Senior Admin, Consumer Claims

Detroit, MI

Sawayn, Ledner and Vandervort

Detroit, MI

Senior Admin, Consumer Claims

Monitor each claim and conduct proper correspondence and documentation from inception to resolution
Frontline responsibility for decisions involving all types of resolution including monetary restitution
Research, investigation and evaluation of each claim for proper resolution
Liaison between Revlon legal and any legal representation by consumer if requested by Revlon legal
Provide accurate documentation for any files forwarded to Risk Management and Legal
Issue daily check requests for claims refunds
Examine returned products for possible defects and report any trends or potential problems or defects noted to department management

present

Houston, TX

Senior Admin Director

Houston, TX

Klein LLC

present

Houston, TX

Senior Admin Director

present

Assists in developing and maintaining objectives, policies and procedures to ensure the efficient operation of the department/division
Participates in monitoring and evaluating a program's inception and performance, and routinely monitors performance per volumes, referrals and trends
Reviewing comprehensiveness of programs on an ongoing basis and develops strategies for program adaptation to market changes
Coordinates administrative functions. Plans and supports program development of the department/ division across Northwell Health
Develops and presents annual departmental fund budgets for the department, including forecasting of revenue trends and expense analyses
Ensures compliance with JCAHO, NYS DOH, Public Health Law, Institutional and departmental rules and regulations, and makes certain these are properly and completely addressed in the Policy and Procedure Manual
Identifies quality benchmarks utilizing regional and national data to monitor programmatic quality and identify opportunities for improvement

Education Education

Bachelor’s Degree in Professional Integrity

Bowling Green State University

Bachelor’s Degree in Professional Integrity

Skills Skills

Weekly Billing using mainframe based billing system
Enter purchase order requests and track for distribution to vendors and branch files
Process accounts payable invoices and maintain control over and process draft check requests
Processing, data entry, and tracking of sales order folders for billable repairs and maintenance contracts
Weekly Payroll processing and entry for field mechanics
Assist Sales Account Managers to compile, ship, and confirm customer receipt of contractual close out documents (owners’ manuals, wiring diagrams, final lien waivers, etc.)
Excellent computer skills, especially with Microsoft Outlook, Excel and PowerPoint
Proficient English and Chinese in listening, speaking and writing
High level of confidentiality requested
Willing to take increased responsibilities through conscious and proactive learning and development

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Senior Admin Resume Examples & Samples

Experience in all varieties of Syndicated loan servicing including funding responsibilities and lender process
Construct Syndicated and bilateral deal structures in Loan IQ including amending existing deal structures
Ability to process primary, secondary and third party assignments
Trouble-shooting basic Loan IQ functional problems/issues
Construct assignment and participation purchases and sales in Loan IQ
Process via LIQ Amendments, Waivers and extensions to claim fees, interest and principal from borrowers and either distribute to the syndicate or pass to P&L, as appropriate
Perform account reconciliations, for daily and month-end reporting purposes
Assist Finance with investigations
Ability to process Primary and Secondary assignments
Good interpersonal skills, being able to work well with others within team environment
Understanding of the LIBOR Loan product would be desirable, albeit not essential
Highly organised and self-motivated with a pro-active problem solving attitude

Senior Admin Transfer Agency Resume Examples & Samples

Maintain delivery of a high quality service level to clients and other departments within BNY Mellon ensuring any queries are dealt with in a professional manner by your team and escalating where appropriate. Ensure a professional relationship is maintained with clients and shareholders at all times by yourself and the administrators on your team
Ensure reporting is distributed from the Team within the required deadlines
Accurate review and supervision of Administrators to ensure the timely processing of all activities within your team. Review and sign all checklists to ensure that all tasks have been completed
Identify new tasks or amendments to existing tasks on checklist and forward to Assistant Manager for review and approval
Ensure weekly/monthly Transfer Agency Management Information System (MIS) spreadsheets are updated in an accurate and timely manner for review by the Assistant Manager
Ensure projects allocated by line Manager are completed in an organised manner within deadlines set
Provide cover when necessary for other Supervisors as required
Complete reporting for the Client Servicing Team accurately and timely for review by your Assistant Manager/Manager
Ensure the accurate review of all emails sent to external parties
Ensure all system workflow quality control checks are carried out on a daily basis for second review by the Assistant Manager
Be familiar with corporate policies and procedures in particular the HR Manual and the Clear Desk policy and ensure compliance with all Web Based regulatory training is carried out within agreed timeframe
Ensure the completion of all Incident Reports by yourself and the Administrators for sign-off by your AM
Ensure you and your team identify all deals received from all sources (e.g. fax, platforms, etc) up to the relevant client dealing deadlines for your clients in accordance with procedures to ensure we capture all dealing accurately and within prescribed timescales
Ensure all deals are processed accurately by you and your team and that you actively coach/develop your team to improve accuracy and avoid manual processing errors
Ensure all dealing is reported to internal/external parties accurately and within agreed deadlines as noted in procedures/checklists/Clients SLA’s
Ensure all queries received by the team, either through e-mail (including group mailboxes), fax or post are responded to as per timescales agreed in client SLA’s
Proactive, focused attitude towards work and an ability to consistently meet deadlines, whilst ensuring a high focus on accuracy
Organisational, inter-personal and communication skills
Ability to lead a team and develop/mentor staff
At least 2 years experience in the Fund Administration Industry
Knowledge of the workings of different product types, e.g. Money Markets, Variable NAV, ETFs

Senior Admin Transfer Agency Resume Examples & Samples

At least 5 years of experience in the global custody and fund administration industry
Knowledge of market data, securities administration, corporate actions / valuations
Self-motivated individual with good interpersonal and communication skills, good team spirit and attention to details
Able to work under pressure with effective communication and analytical skills

Senior Admin Salesforce Resume Examples & Samples

Work on prioritized business projects as defined by Program Managers that drive revenue and cost/operational efficiencies aligned to corporate goals
Configure advanced functionality across all enterprise Salesforce clouds including but not limited to: Process Builder, Workflow rules, Validation Rules, advances formulas
Provide back up support to the Jr. Salesforce Administrators for more advanced troubleshooting
Create advanced reports, dashboards, and processes to continuously monitor data quality and integrity
Collaborate with Program Managers to translate business requirements into Salesforce features, functionality, and processes
Unit/System test application changes
Stay current with Salesforce certifications and releases
Create and maintain technical documentation for the web and application environments, including network diagrams, installation and configuration procedures, troubleshooting guidelines, and operational procedures
Coordinate production rollouts
5-10 years of Salesforce Administration experience
Minimum of 3 or more Salesforce Admin Certifications
3-5 years of overall IT experience or business experience
Agile experience a plus
Flexibility to adapt to changing priorities/deadlines including the ability to multi-task and juggle many competing priorities and deadlines
Excellent Written and Communication Skills
Working Conditions/Physical Requirements: Normal Office Working Conditions

Depotbank Senior Admin Resume Examples & Samples

Ensure that all fund activities are compliant with regulation
Liaise with the CBS team based in London to ensure that rules codification is adequate / funds creation under Charles River is effective
Preferably with a minimum 1-3 years proven financial experience
Some exposure to the investment compliance / investment restrictions would be considered as an advantage
Knowledge of Charles River Compliance Master would be considered as an advantage
Good organisational, time management and communication skills
Control and risk minded
Good PC skills, specifically Microsoft Word and Excel / use of Banking and Custody systems and tools

Senior Admin Ops Resume Examples & Samples

Minimum 2 years progressive administrative experience in a fast-paced and detail-oriented office environment
Intermediate level of proficiency with Microsoft applications (including but not limited to Outlook, Word, Excel, PowerPoint) for the purpose of word processing, presentations, spreadsheets and information retrieval
Strong reading, listening, administrative skills and logical thought processes with the ability to identify and resolve simple to complex issues/problems
Ability to organize and prioritize daily work, including tracking and managing projects, data and daily work, professionally seeing such to completion, and maintain strict confidentiality
Proven communication, oral and written, with ability to communicate with a variety of individuals and personalities at all levels internally and outside the organization
Ability to quickly learn and consistently apply processes and procedures
Must possess and regularly demonstrate excellent communication and presentation skills, verbal and written
Ability to successfully perform the required and expected duties with minimal direct supervision
Must be able to successfully and simultaneously manage multiple tasks, often under short or changing deadlines, in a diverse and fast-paced environment
Ability to work effectively in a small group environment as a cooperative team member, take direction from supervisor(s), focus attention on details, follow work rules and adhere to established work schedules
Must be able to identify and understand expectations in an employee/employer (subordinate/manager) relationship
Must be able to perform all essential and marginal functions of the job
Minimum high school diploma required
College level coursework is desirable

Senior Admin Resume Examples & Samples

1-3+ years of experience in customer service with phone experience preferred
Candidate will be expected to work some evening and weekend hours as needed for scheduled calls
Educational experience and/or intermediate proficiency in Microsoft Outlook, Word, and Excel

Servicenow Senior Admin Resume Examples & Samples

Primary admin for the internal IS ServiceNow ITSM solution. Incident, Client Catalog, Workflows, Orchestration, other various out the box apps, and custom applications
Interacts daily with clients and other IS support personnel to deliver process and automated services solutions
Responsible for researching recommended new technology processes that impact the user community and IS personnel
Accountable for maintaining the appropriate level of communication with the client and Service Support staff
Develop and release ServiceNow applications and processes for deeper specialization with the ServiceNow solution
Must be a strong problem solver with the ability to work in a highly collaborative environment
Strong work ethic with the ability to multi task high impact issues
Skilled in general IS technologies such as, Networking, Systems & Storage, Exchange, AD
Familiar with general office productivity tools such as, MS Office suite, Adobe, etc…
Experienced and knowledge of Project management concepts and techniques
Process Improvement Analysis: work with ServiceNow Team to identify process improvement opportunities related to ServiceNow
Support Services Initiative Planning and Implementation: work with ServiceNow Team to identify process improvement
Operational Readiness and Implementation Services: turning up new services or new support responsibilities. This team will engage with ongoing project teams at the appropriate time to develop and document new support process and procedure that will be required to support new system or service being brought online
Understanding of ITILv3 Foundations
Experience with JavaScripting, HTML5, POWERSHELL, JSON, XML, REST and SOAP Messaging
Fundamental knowledge of scripting and software development
Strong technical, analytical, communication and customer service skills
High School diploma required; Two-year degree in CIS/MIS or related field experience and/or equivalent training and certifications is preferred
4 - 5 years of ServiceNow related experience required
Appropriate training and experience in ServiceNow Admin, Advance Admin, ServiceNow Scripting, and ServiceNow Orchestration
Ability to utilize coordinated processes to provide high quality systems, communication infrastructure, and technology support to the enterprise

Depotbank Senior Admin Resume Examples & Samples

Carry out daily oversight checks on the Depositary clients as assigned and report findings to the Manager
Follow the procedures and controls designed to ensure activity is performed according to regulatory requirements
Support Manager as required in preparing documentation for client meetings and Board of Directors meetings as required
Interact with Clients, service providers, counterparties and Auditors as required
Support the implementation of new business or products
Pro-active participation in team meeting
Identify and implement Client specific value added controls
Work with colleagues, including those within the outsourcing model, to ensure timely and accurate completion of reporting
Outsourced activities: review of the deliverables produced by the off-shore team

Depotbank Senior Admin Resume Examples & Samples

Review work done by administrators and carry out the daily oversight checks on the Depositary clients as assigned and report findings to the Manager
Follow the procedures and controls designed to ensure activity is performed according to regulatory requirements. Propose amendments as necessary
Support Manager as required in preparing documentation and attending client meetings and Board of Directors meetings and calls as required
Build and maintain a network of stake holders and communicate with Clients, service providers, counterparties and Auditors as required
Support the implementation of new business and/or products
Provide support to colleagues in outscourcing locations to ensure timely and accurate delivery of reporting
Provide cover for the Manager as required
Pro-active participation in team development
Any additional professional qualifications in financial markets will be a plus. (Masters, Diploma, CFA, ACCA, etc)
Three to six years of experience in the funds industry, banking, law or audit firm and/or the securities markets industry
Attention to detail, client oriented and quality-focused
Perfect command of English. Any additional languages would be considered as an advantage, specially German
Good knowledge of laws and regulations applicable to funds and financial products
Ability to manage people and willing to assume management responsibilities
PC literate. Good command of Excel and experience with different custody and fund administration systems

Depotbank Senior Admin Resume Examples & Samples

Develop and maintain a knowledge of applicable laws, regulations etc in respect to depository responsibilities
Will assist new joiners on the monitoring
Take an active part in on- boarding process and data enrichment process with new alternative Business and, in particular for loan funds, real estate funds and private equity funds
Will analyse new prospectuses, products, fund structures and data processes
Will be involved in the design of new controls / new templates for every new investment fund (on- boarding process)
University degree. Preferably Business administration, Law, or Management
Preferably with a minimum 2 – 5 years proven experience
Any additional specific qualifications in financial markets will be a plus. (Masters, Diploma, etc)
English (mandatory), French, any additional (European) languages would be considered as an advantage
A good level of knowledge of UCITS and AIFMD regulatory framework is mandatory
Strong analytical, communication (both verbal and written) and organization skills
Ability to work both, independently and within a team
Strong knowledge of derivative products and alternative investments including real estate, private equity and loans

Senior Admin Service Rep Resume Examples & Samples

Application and tracking for entire Agency and all MSW employees licenses for all states & jurisdictions for
Application and tracking for Foreign Licenses
Set-up of company codes – back-up
Approved Proctor for Exams: CPCU, INS, CRIS, CISR
Approved Educational Provider Representative –
File credit(s) for education for each individual for each state as required
Handles any License/CE discrepancy with the applicable state insurance department

Senior Admin Spec Resume Examples & Samples

Uses software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc
Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources; may maintain plant records as required
Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses
High School diploma or equivalent and 8 or more years of prior equivalent work related experience
Associates degree
Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint
Experienced using Microsoft SharePoint
Ability to effectively interface with multiple across a department, e.g. managers, supervisors, employees

Depotbank Senior Admin Resume Examples & Samples

Review work done by administrators and Perform the checks and controls related to Depositary duties
Prepare documentation and attend client meetings and Board of Directors meetings/calls as required
Build and maintain a network of stakeholders and communicate with Clients, service providers, counterparties and Auditors as required
Actively participate to the preparation of internal and external reportings
Take leadership in regulatory development initiatives such as UCITS V, AIFMD, etc

CM Senior Admin Resume Examples & Samples

Coordinates General Manager's (GM) schedule. Includes setting appointments, providing schedule reminders, fielding GM calls and personal requests, handling clerical support that includes filing, typing, and generating reports
Responsible for Base Operations functions
Coordinates Return to Work and Work Injury program
Coordinates partner functions
Coordinates all HEB related projects such as scholarships, benefit classes, and on-the-job training
Screens applicants, interviews, and selecting employees to fill vacant positions
Keeps record of insurance coverage, pension plan, and personnel transactions such as hires, promotions, transfers, performance reviews, and terminations
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations
Prepares reports, recommends and coordinates procedures to reduce absenteeism and turnover. Carries out supervisory responsibilities for Base Operations and other possible part-time assistants
Typically requires 5-8 years of related experience
Knowledge of department product, food preparation, and equipment required
Some education in Human Resources, Business, or related field preferred
Current knowledge of HEB store operations essential
PC skills essential (Word, Excel, and IMS)
Ability to multi-task is essential
Interviewing experience preferred

Senior Admin Resume Examples & Samples

Minimum 5 years' experience as an senior administrative assistant
General work hours: 8:30 am - 5:30 pm, with flexibility when needed
Self-started and a team player who works effectively in a team environment
Excellent communication/interpersonal skills - able to interact at all levels
High proficiency with MS Office, including Word, Excel, PowerPoint and Outlook

Senior Admin With CA Technologies Resume Examples & Samples

10 years of experience in System Administration and more than 5-6 Years hands on experience in CA technologies
Installation and Configuration of the following tools in the enterprise
Patching
Installation of tools and other solutions for new needs, integrating it with existing systems and tools and presenting to the larger group as part of cross-training
Experience working in both Linux and Windows environment
Defining, scheduling and monitoring jobs
Scripting knowledge would give additional benefits

Servicenow Senior Admin / Developer Resume Examples & Samples

Serves as main point of contact for support, administration and maintenance of ServiceNow platform and associated applications
Working directly with end users to resolve support issues and fulfill requests within ServiceNow
Monitoring health, usage and overall compliance of ServiceNow and its applications
Develops/implements new configurations and customizations for ServiceNow
Developing system integrations and process automation within the ServiceNow instance and other Information Services applications
Creating and configuring Business Rules, Script Includes, UI Policies, UI Actions, Client Scripts, and ACLs including advanced scripting of each
Creating and configuring Notifications, UI Pages, UI Macros, Formatters, etc. in ServiceNow
Coordinating and facilitating application and platform upgrades
Creating ServiceNow reports and dashboards
Implements new ServiceNow modules based on the needs of Lennar
Authors and maintains technical documentation
Analyzes user requirements to improve system capabilities, automate process workflows and address scheduling limitations throughout the development and delivery of the ServiceNow roadmap
Responsible for the continuous review of new ServiceNow modules, as well as other commercially available software to ensure the ServiceNow platform and tools remain current
Supports all future releases and provides updates to software as required based on feedback from users
Maintains an understanding of ServiceNow modules and software licensing functionality
Providing updates, status and completion information to tickets in the work queue regarding current assigned incidents, resolution efforts, and projects
7+ years overall development and administration experience in a corporate environment
4+ years ServiceNow working experience including development, design and implementation
Bachelor’s degree is highly desired. Equivalent combination of education and experience may be substituted in lieu of degree
ServiceNow System Administrator Certification
Certified ServiceNow System Administrator preferred

Senior Admin, Consumer Claims Resume Examples & Samples

Monitor each claim and conduct proper correspondence and documentation from inception to resolution
Frontline responsibility for decisions involving all types of resolution including monetary restitution
Obtain required written information from consumers defining adverse reaction experiences, or alleged damages caused by usage of Revlon product(s) involved and documentation of alleged incident. If applicable, any information from physicians related to the alleged adverse reaction experience and/or estimate or receipt for actual repair or replacement expenses should be requested
Research, investigation and evaluation of each claim for proper resolution
Respond to consumers both orally and in writing in a timely, friendly, and professional manner providing accurate information and an appropriate resolution to their complaint
Determine a fair and equitable resolution regarding refunding a consumer’s incurred expenses or negotiate an alternative resolution within Consumer Claims Policy and Procedure Guidelines
Liaison between Revlon legal and any legal representation by consumer if requested by Revlon legal
Provide accurate documentation for any files forwarded to Risk Management and Legal
Utilize the Wilke Thornton data collection system to document all telephone calls, correspondence, products, resolution, check requests, and verbatim comments in order to allow accurate tracking and reportability of comments, complaints and trends to Marketing, R & D, Quality Control, and Package Development
Issue daily check requests for claims refunds
Examine returned products for possible defects and report any trends or potential problems or defects noted to department management
Forward questionable products to QA and maintain proper audit trail of transactions
Maintain consumer files and retain returned products for alleged sensitivity and product liability claims as required by legal
Maintain consumer files and offsite storage of files for seven years in accordance with legal requirements and records retention program
Submit selected questionable returned products from consumers to the appropriate department, i.e., QA, Package Development for analysis. Maintain log of all such requests along with the department’s reply
Maintain product documentation for FDA-GMP
Attend and document Medical Review Committee meetings with Revlon Medical Director
Maintain good consumer relations by quickly assessing consumer’s level of anger and frustration and determining how to best assist them and stay within Revlon’s Consumer Claims Policy and Procedures Guidelines
Maintain a professional, positive and caring attitude at all times when speaking with consumers; especially angry and frustrated consumers
Answer in-bound calls, retrieve voice mail, and return calls to consumer claims inquiries
Out-bound letter fulfillment
Sort, code, log, and distribute in-bound consumer claims mail
SAP – Order Entry for consumer resolutions
QA departmental letters and Wilke incidents. Monitor and log agent efficiencies on letters and calls
Primary resource for escalated consumer calls for CIC representative questions
Answer Claims E-mail within two days
Perform any other duties related to department functions as needed or requested by department management

Senior Admin Resume Examples & Samples

At least 1+ years of working experience in MNC
Good communication and organizational skill
Excellent computer skills, especially with Microsoft Outlook, Excel and PowerPoint
Proficient English and Chinese in listening, speaking and writing
High level of confidentiality requested
Good learning & creative attitude preferred
Willing to take increased responsibilities through conscious and proactive learning and development
Mature and independent1700168642W

Depotbank Senior Admin Resume Examples & Samples

University degree. Preferably Business administration, Law, or similar subject
Any additional qualifications in financial markets will be a plus. (Masters, Diploma, etc)
2-3 years of experience required in the Fund Industry
Perfect command of English. Any additional languages would be considered as an advantage
Proficient command of Excel Visual Basic, SQL, or similar coding skills
Basic knowledge of laws and regulations and of the custody and accounting principles applicable to funds
Ability to deal with different custody and fund administration systems

Senior Admin Ops Intl Sec Lending Resume Examples & Samples

Minimum education to GCSE level or equivalent – 5 passes (including English and Mathematics), and 2 A-Levels or equivalent
Degree Preferred
Must be prepared to complete industry standard qualifications as required
Excellent Attention to detail
Strong Client Service ethic
Demonstrate a desire for excellence through conscientious approach
Well organised and focused in order to meet deadlines and client expectations
Proactive nature
Strong numeric as well as written and verbal communication skills essential
Intermediate MS Excel/Word

Senior Admin Resume Examples & Samples

Ensure activities and processes are in compliance with both company QA standards and applicable contractual standards
Enter, transcribe, record, store, or maintain information in written, electronic and magnetic form relating to services, processes and quality systems
Conduct quality assurance for completeness, accuracy, consistency and conformity
Coordinate review activities as assigned by management and document the disposition of evaluation challenges
Initiate, recommend or provide solutions through designated channels and verify the implementation of solutions
Maintain updated knowledge of the program, including policies and procedures as referenced in the employee and quality manual
Research and gather data for special studies
Minimum 2 years of related work experience
Experience in a quality assurance role, preferably in a contact center or customer service environment
Ability to conduct and manage project reviews and communicate process improvement recommendations

Senior Admin Director Resume Examples & Samples

Coordinates administrative functions. Plans and supports program development of the department/ division across Northwell Health
Coordinating activities including growth objectives, space allocation, procurement of technological equipment, data planning, developing goals and objectives, capital requirements and desired outcomes of programs. Serving as a liaison with administration in planning, developing, implementing and evaluating operations
Monitors budgetary variances and progress in budget revenue performance, and communicates to department & administration
Responsible for overseeing daily operations, and for managing all non-clinical personnel in the division and all related areas
To streamline operations and effectively apply new concepts and techniques for positive outcomes. Identifies and implements technology to improve operations
Assigns work and ensures that it is carried out correctly and efficiently
Coordinates and oversees the resources of multiple administrative disciplines/ functions
Demonstrates the ability to work with administrative leadership, chairs, physicians and other clinical personnel to develop, implement and oversee clinical programs
Participates in monitoring and evaluating a program's inception and performance, and routinely monitors performance per volumes, referrals and trends
Ensures the continual efficient and compliant operational performance of the department/division
Reviews all changes in various regulatory agency standards and/or public health law, and ensures that these are represented in the Policy and Procedure Manuals (after appropriate review with clinical and/or administrative personnel)
Minimum of seven (7) years relevant experience in a senior administrative role

Senior Admin Coord Resume Examples & Samples

Prepare spreadsheets, reports, presentations and other materials
Format, type, and edit documents or technical material, including correspondence, memos, reports and confidential material; drafts routine correspondence
Establish and maintain record keeping and filing systems; classify, sort and file correspondence, records and other documents
Open, sort, prioritize, and distribute mail. Monitor fax machine
Order and maintain stock of office supplies
Maintain log and record of area activities, and department vacation schedule
Screen telephone callers and visitors. Respond to general inquiries concerning department activities in accordance with established policies and procedures
Assemble necessary background material for meetings. Arrange meetings and conferences, schedules appointments, and completes travel or conference arrangements, including making hotel arrangements. Coordinate departmental functions. Maintain personal calendar for assigned Leadership Team staff
Assist in the development and maintenance of the department’s database, website, and internal purchasing requisitions

Asst Senior Admin Resume Examples & Samples

Maintains manager(s) calendar(s), scheduling meetings and appointments. Arranges travel and hotel accommodations as needed for the department(s). Typically supports more than one senior level manager (EMT) or one EMT with at least twenty (2) employees and/or has broad scope of responsibility to multiple departments/functions
Maintains departmental records and prepares special and recurring reports, following minimal directions. Establishes, maintains and revised supervisor file systems. Drafts written responses, replied by phone or email when appropriate. Types and/or updates general correspondence, memoranda, charts, tables and graphs
Coordinates activities between departments and outside parties including meetings and aware celebrations
May screen telephone calls for directing to the proper office. Provides information to callers as appropriate requiring detailed knowledge of area of responsibility and general knowledge of company policies, practices and operations
Contacts company employees’ at all organizational levels to gather information and prepare reports
May review mail directed to manager(s). Composes responses to routine inquiries, and determines which items can be delegated to subordinate managers, and forwards appropriate items to manager
Handles special projects specific to the department(s) supported which may require research and minor data analysis tasks
As directed, analyzes departmental problems, recommending approach, which includes minor analysis and report preparation. Work is generally of a confidential nature
Other job-related duties as assigned

Senior Admin Service Asst-rheumatology Resume Examples & Samples

Serves as the primary point of operational and administrative contact for internal and external constituencies, which may include complex and confidential issues
Types and edits grant applications, journal article submissions, posters, and abstracts; creates Power Point presentations, excel spreadsheets; and creates graphs and charts for research data. Types general correspondence and related documents for faculty to include faculty recruitment and appointment activities
Assists faculty with grant preparation including submission of Institutional Animal Care and Use Committee (IACUC), required CITI training (Collaborative Institutional Training Initiative), Conflict of Interest, grant budgets and submission for the National Institutes of Health (NIH), Department of Defense (DOD) and private sponsors utilizing the eVisions/CAYUSE electronic system for submission, including calculating cost share
Assists faculty with grant progress report submissions, prepares and processes cost transfers related to monthly monitoring of grant accounts. Assists with audits related to petty cash, equipment inventory and space inventory
Schedules meetings, arranges travel by submitting trip request, and processes reimbursement. Maintains schedules for Faculty in the Division of Rheumatology
Assists Division Chief with annual faculty evaluations by preparing paperwork and coordinating meetings
Assists with various lectures for outside speakers
Assists faculty with monthly time reports, monthly effort certification and monthly GME time sheets
Provides assistance to research staff by placing orders for laboratory supplies. Orders office supplies for the division set up offices for newly hired faculty
Processes accounting transactions to include; deposits, reimbursements, transfer vouchers and payables
Schedules conferences and assists with all necessary IT needs and refreshments if needed