Team Administrator Resume Samples

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H Herman

Halle

Herman

214 Lelah Pike

Phoenix

+1 (555) 698 7487

214 Lelah Pike

Phoenix

Phone

p +1 (555) 698 7487

Experience Experience

Dallas, TX

Team Administrator

Dallas, TX

Will, Considine and Batz

Dallas, TX

Team Administrator

Directly assists Project Manager, Deputy Project Manager and Operations Manager with tasks
Design, management and implementation of various performance and work-in- progress processes and trackers
Provide assistance to Project Managers to resolve queries
Contribute to continuous improvement through improvement projects, work simplification etc. to achieve better efficiency
Attend internal compliance review planning meetings with compliance manager. Manage workflow database
Establish effective working relationships with all GAS Managers and team members in HR, Supply and Finance
Working collaboratively with the other company secretarial assistant, particularly on share plan administration

Phoenix, AZ

Team Administrator, Betting & Gaming

Phoenix, AZ

Jacobson, Johns and Senger

Phoenix, AZ

Team Administrator, Betting & Gaming

Diary management
Arranging conference calls / work shops
Ordering stationary
Managing email groups
Logging jobs with facilities
Sorting daily post and newspapers
Ordering business cards

present

San Francisco, CA

Senior Team Administrator

San Francisco, CA

Weissnat and Sons

present

San Francisco, CA

Senior Team Administrator

present

Provide ongoing guidance, coaching, performance management and development opportunities for the NSW administration team
Provide quality control/checking service to your team’s documents working within ERM Guidelines
Work with National Admin team to develop business efficiencies
Provide administrative support for Partners and senior staff including diary management and expense claim reconciliation
Travel management
Assist coordinate team activities and functions
Ensure resources are in place to provide Partners and Project Managers with the necessary support and assistance in tender and/or report administration from start to finish including formatting, editing, collating, binding etc

Education Education

Bachelor’s Degree in Applicable Field

University of California, Irvine

Bachelor’s Degree in Applicable Field

Skills Skills

Excellent use of written English; ability to communicate via email professionally and effectively
Strong attention to detail, able to monitor and review own work
Good team player who will enjoy working with a positive highly motivated team of professionals
Approachable and adaptable, able to work calmly under pressure
Strong technical proficiency, with the ability to efficiently manage multiple work processes in a busy and complex environment
Excellent computer skills including strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Ability to prioritise and use good judgement, and feedback when necessary
Good interpersonal skills with the ability to build rapport at all levels
Ability to cope in a fast, dynamic environment in a calm and professional manner
High attention to detail and ability to work accurately

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Cees-switch Team Administrator Resume Examples & Samples

Member switch requests (standard and bespoke.)
Reduce risk of compensation claims by managing workflows and workloads to minimise transaction errors
Liaise with Fund Managers on a regular basis – maintain documented files on new relationships/Terms of Business/Service Issues resolved
Continually review and improve the procedures of the team, when asked to do so
Continual development and streamlining of team processes in line with ISO 9001:2000 requirements
Taking part in ad-hoc project work. Note any project deadline will need to be met along with daily tasks (overtime may on occasion be required to achieve this)

Team Administrator Resume Examples & Samples

3+ years experience as a financial services CSA, Administrative Manager, Operations Manager or similar role
Series 7 and 66 required
Bachelor's degree or equivalent a plus

Team Administrator Resume Examples & Samples

Manage team of Client Service Associates (CSA) including; team schedule, preparation and review of client materials, monitor client and Financial Advisor requests and ensure timelines are met
Oversee CSA operations including; client meeting preparation, input of orders and completion of associated documentation
Educate clients on account services and capabilities and oversee the on boarding process for new clients
Provide support to Financial Advisors and act as a lead service provider for high priority relationships
College Degree
Series 7/66 preferred

Team Administrator Resume Examples & Samples

Enthusiastic team player with a can-do attitude
Methodical, accurate and organised with first class attention to detail
Strong customer service ethos and interpersonal skills
An ability to multi task and prioritise workload
Interest in pursuing a career in Human Resources
Ability to be discreet and professional when handling sensitive and confidential information
Excellent computer skills including strong knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Ability to cope in a fast, dynamic environment in a calm and professional manner
Previous experience in SAP systems would be considered beneficial
Full English language capabilities

FTC PA & Team Administrator Resume Examples & Samples

Schedule, organise and co-ordinate meetings and facilities (including department events)
Organise travel, transport & hotel arrangements and arrange travel itineraries as required. Check and keep track of air miles, travel insurance and other schemes
Prepare purchase orders, submit and track monthly expense claims as required
Extensive invoice tracking responsibilities for IAS campaigns & production
Track monthly departmental budgets ensuring they are accurately captured
Tracking and monitoring campaign costs, feedback & report each month to head of Sales
Assist in the booking & tracking of Teleshopping
Pro-actively seek out other areas, roles & responsibilities to support the team’s

Team Administrator Resume Examples & Samples

Diary Management for the VP – Government Relations & Public Policy
Management of all travel and expenses admin for the team
Management of invoices and payments relating to the team
Management of Ofcom licence applications – completion of forms, collection of relevant documents, liaison with Ofcom secretariat
Manage ATVOD database updates and liaise with VoD teams internally to keep information on services up to date
Coordinate the annual report to Ofcom on revenue and production. Liaise with relevant teams internally to collect information needed. Complete Ofcom online forms
Manage the workflow with external compliance consultants. Keep tracker of work allocated
Attend internal compliance review planning meetings with compliance manager. Manage workflow database
Some commercial compliance viewing after training
Type and compose letters, memorandums, presentations and other documents (Filing and Secretarial)
Team sickness and holiday reporting

Transfer Agency Team Administrator Resume Examples & Samples

Participate in training courses, ensuring completion of the mandatory 4 days training
Develop good working relationship with BI,CRM, and Compliance
Educated to a degree level
Knowledge of transfer agency activities and AML/KYC

Team Administrator, Moscow Resume Examples & Samples

Manage all correspondence including SMS and email filtering
Processing of expenses and management of invoices in line with departmental budgets
Provide administrative support including spreadsheet compilation and maintenance, meeting notes and lists
Handling IT and Maintenance queries
General office administration including ordering of stationery
Manage other personal administration
Support production of standard reports and presentations
Provide support to other team members when required
Organising events on the request of the team (i.e. team meetings, etc.)
Producing general correspondence to both internal and external stakeholders

Team Administrator Resume Examples & Samples

Enter sales contracts accurately in system
Set up and maintain inventory database
Conduct inventory audits
Prepare weekly contract log and distribute to national sales team
Prepare management reports, weekly
Compile reporting, as requested
Scorecard tracking for team
Organize team meetings
Attend weekly conference calls, as necessary
Attend bi-weekly operational meetings
Must have strong organization and time management skills
Ability to read, analyze and interpret verbal and written requests and directions
Computer experience including Word, Excel and Outlook

Team Administrator Resume Examples & Samples

Previous experience in EA/TA role working in a professional environment
Highly organised – experienced with diary management
Exceptional communication skills – ability to build internal/external relationships
Adaptable and flexible approach enjoys working in pressurised environment
Polite, professional and strong manner

Team Administrator Resume Examples & Samples

Have previous experience in a team admin or executive support role within in a professional environment
Be highly organised and experienced with diary management
Have a great sense of humour and be up for a bit of fun at work!
Have exceptional communication skills and the ability to build great relationships
Be happy to roll up your sleeves!

Team Administrator Resume Examples & Samples

3+ years of related experience
Advanced knowledge in all Microsoft Office programs
Ability to manage time, meet deadlines and prioritize
Excellent understanding of organizational processes
Accurate and numerate
Experience of arranging complex travel plans and itineraries
Microsoft Access skills

Team Administrator / PA Resume Examples & Samples

Diary management - will be required to effectively manage diaries, understanding the urgency of issues as they arise and to schedule meetings appropriately on request. The TA will need to understand the importance of key business issues and be able to identify what items are critical and need to be prioritised, and which can be dealt with by alternative means or delegates
Organising meetings - the TA will be responsible for ensuring that the member is aware of the purpose of meetings scheduled and has any relevant documentation prior to the meeting occurring. The TA will need to ensure that the appropriate individuals are involved in meetings and where applicable, that relevant agendas and supporting documentation are sent to attendees in a timely manner
Staff Management processes
Approval for new hires, consolidation of requests and approval process
Assistance with the hire process with coordination of interviews and feedback
On-boarding new permanent or contract team members plus any professional services resources. Ensuring the systems access requests, desks, and tools for the job are arranged and co-ordinated
Management of inbox - the TA will be responsible for managing emails of a sensitive and confidential nature and will be required to identify and prioritise important emails and have the ability to filter out non business critical emails
Fielding telephone calls and passing on messages in a timely and accurate manner
Preparing and reviewing documentation - required to prepare documents, spreadsheets and presentations and review the content of such documentation to ensure accuracy of data as well as the suitability
Travel - responsibility for organising travel: including itineraries, currency, taxis, flights and accommodation
Communication - the TA will need to liaise effectively and professionally with both internal and external contacts including colleagues and senior management from other parts of the organisation
Other administrative tasks include filing, reviewing and distributing mail, processing invoices and expense claims ensuring that they adhere to the policy
Excellent organisation skills and the ability to manage multiple tasks simultaneously
Ability to communicate effectively and professionally with people of all levels and to understand and communicate complex messages both to and from those supporting
Ability to demonstrate initiative and prioritise work appropriately
Ability to quickly pick up knowledge of the business and use this knowledge to make judgements on key issues
Assertive and confident
Pleasant, professional manner
Good team skills are essential, as the TA will need to work closely with other TAs across the organisation
Maturity, diplomacy, high level of integrity and discretion when dealing with colleagues and contacts
Ability to work under pressure and to tight deadlines is essential
Strong software skills will be required, particularly in Outlook
Some flexibility on hours may be required

Unit Dealing Team Administrator Resume Examples & Samples

This role will involve working on the Unit Dealing team
The key function of the Unit Dealing Team is to act as central point of contact for clients contracted with the Irish operation to coordinate and / or implement investment instructions on clients' behalf with respect to Funds managed portfolios
Primarily the Unit Dealing Team acts as intermediaries for investors in the Unit Trust and Property Unit Trust range of funds capturing all client instructions, validating and instructing the execution of unit deals to the Transfer Agency in addition to the communication of cash flow information to the underlying fund portfolio managers for the client
The Unit Dealing Team also acts as a central point of contact for client and consultant queries with regards to dealing on the clients managed range of funds
The successful candidate will have a good basic understanding of the fund industry and some experience of fund operations/administration
They will have the ability to work on their own initiative, to learn new activities quickly, to question processes and to communicate clearly
They will also have very good attention to detail
As a member of the Unit Dealing Team, it will be necessary to develop relationships both internally within Ireland Operations (with relationship managers, operational teams), with other associated offices and with external parties
Strong graduate or 1 year experience in Funds / Financial Services
Have a high level of accuracy, good attention to detail, a strong awareness of risk and understand the implication of errors
Be capable of working on own initiative
Be ambitious and motivated to succeed within an operational environment
Have a structured approach to work with the ability to be flexible when required
Have strong interpersonal and communication skills (both written and verbal) and be capable of building cohesive relationships within the department and across other departments
Be a good team player

PA & Team Administrator Resume Examples & Samples

To provide full support including acting as first point of contact for all internal and external contacts, clients and service providers
Answer telephone and screen calls, route callers, take detailed messages, respond to internal and external enquiries, and provide routine information
Dealing with ad-hoc admin queries and support to any team Projects
Photocopying, binding, filing, archiving, arranging couriers, stationery orders
Team sickness and holiday reporting to HR

Team Administrator Resume Examples & Samples

Set up inventory, keep up with map changes using multiple proprietary systems
Conduct audits to ensure reporting accuracy
Compile reporting for airports as needed on individual airport market performance
Keep airport contacts/information updated in the Black Box system

IAA Team Administrator Resume Examples & Samples

Prepare audit packages for sales, collect upon return and log issues in company system for resolution
Inventory audits – compare rate cards, specs, revenue analysis, maps, Quattro inventory, Black Box inventory, and client by client
Summit arrangements/agenda
Must have ability to learn and use company system(s)
Ability to apply common sense understanding to carry out detailed written or oral instructions
Typing skills necessary

Institutional Team Administrator Resume Examples & Samples

Very proficient in the use of Microsoft Office Applications: Word, Excel and PowerPoint
Candidates must have experience of working as a team administrator supporting Senior Directors and their teams
Excellent organisational skills with the ability to prioritise and an understanding of good customer service
Knowledge and understanding of database management principles
Extensive administrative experience
That applicants have worked within the finance industry, ideally investment management
Awareness of corporate sales process and client services process
Working alongside the other team assistant to providing administrative and PA support for the UK Institutional Sales Team to include: management of emails, diary management, meeting arrangements, travel (organising and booking), expenses, purchase orders, all in a timely manner
Providing ad-hoc support and assistance with project work
Provide sales support to team through maintaining CRM records and contacts alongside any other ad-hoc duties that may arise
Co-ordination of company visits for client team by organising meetings, tickets and information packs including travel itinerary, company information, maps etc. and ensuring company visits spread sheet is kept up-to-date
Organising attendance at conferences throughout the year and arranging ad-hoc seminars/conferences from inception to completion (including costing, sourcing venues and arranging speakers etc.)
Project managing corporate entertainment throughout the year from inception to completion and maintaining all records including costs, attendance, invitees etc. and acting as the Institutional interface with attendees

Team Administrator Resume Examples & Samples

Planning and carrying out the logistics of UK rhythm of business (ROB) meetings including quarterly strategy meetings, all hands, manager all hands
Planning and implementing employee motivation and community building activities in partnership with cultural ambassadors
Organizing the logistics of readiness and training days in partnership with L&D/Training team in order to build and nurture a world class sales and services organization
Organizing the setup of User Experience focus groups in partnership with editorial and sales teams
Preparing a weekly newsletter to communicate key updates to UK leadership team and managers
Providing operational support for POs, scheduling, catering etc for sales team activities in partnership with Executive EAs
Providing daily logistical support to EA team as projects surface
Excellent organization, coordination, and task management skills
Result orientation
Ability to multitask parallel work streams and deadlines
Strong team player and thrives in collaborating with others
Highly motivated, loves learning, helping others, and people focused

Team Administrator Resume Examples & Samples

Provide administrative support to the PDG team
Scheduling of meetings (internal and external) using Outlook or Skype for Business and distribution of relevant documents
Maintaining team records such as holiday
Travel arrangements for the team using the Concur system, including Visa processes
Processing expenses on behalf of the team using the Concur system
Providing administrative support to third party suppliers including network logins, building access and travel arrangements
Minute-taking
Responding to and working with IT on issues raised by the team
Additional ad-hoc support as directed by Head of PMO
Excellent communication skills - written and oral - and ability to work at all levels
Ability to work independently in a team environment, prioritise and effectively manage time and tight deadlines; able to multitask
Excellent organisational, written and oral skills required
Good knowledge of MS Office 2000, including PowerPoint, Outlook, WebEx, Skype or similar
Influencing and negotiating skills
Ability to remain professional and discrete at all times
Previous experience working within an Insurance firm in a support capacity

Team Administrator Resume Examples & Samples

Answering telephone calls acting professionally
Keeping CRM system up to date
Office administration tasks
Producing documents
Filing and photocopying
Ad hoc duties as required
Previous experience in an corporate admin role
Possess basic administrative skills, and good numeracy and literacy skills
PC literate as accurate data entry
Ability to clearly follow written and verbal instructions
Possess excellent attention to detail

Team Administrator Resume Examples & Samples

Prioritize account service requests and review daily reports and alerts so they can be appropriately delegated or
Excellent skills in Microsoft Office Suite and other technologies
Team player with good interpersonal skills

Team Administrator Resume Examples & Samples

Pro-active diary management for the Finance management team and day to day administrative support for the wider Finance team
Arranging and scheduling meetings, including booking meeting rooms
Organising and booking travel (UK and International)
Taking minutes in meetings, typing up meeting notes and circulating
Managing expenses
Organising conference calls
Producing presentations on PowerPoint
Raising and managing PO requests
Fulfilling ad-hoc requests as necessary
Managing correspondence on behalf of the team and responding when required
Manage the new starter process and arrange inductions. Liaise with Technology and Facilities to ensure equipment is ready
Arranging team updates, monthly forums and social gatherings
Previous experience in an administration / PA role
Quality, accuracy and attention to detail are critical
Able to build excellent relationships both internally and externally

Team Administrator Resume Examples & Samples

A highly organised nature – including experienced with travel booking and diary and email management
An adaptable and flexible persona, with an eagerness to contribute as part of a high performing team
A polite, professional and resilient manner

Team Administrator Resume Examples & Samples

Assist in daily team administrative duties
Work closely with Managers for meeting arrangements
Take and type up minutes at meetings and circulate via email to team members as required
Prepare presentation materials, reports and statistical data
Create or update records with new files and information
Certificate or above in project or office administration is highly preferred
Proficient in MS Offices, including Word, PowerPoint and Excel applications
Proficient in Chinese word processing software
Excellent communication and interpersonal skills in Cantonese and English
Hard-working individual who can work under minimal supervision

Team Administrator, Betting & Gaming Resume Examples & Samples

General office admin
Ordering stationary
Ordering business cards
Managing email groups
Logging jobs with facilities
Sorting daily post and newspapers
Raising PO’s and creating new suppliers
Arranging couriers
Ordering catering / refreshments when needed
Managing staff annual leave, sickness, freelance schedules
Keeping a record of department assets
Managing department subscriptions
Arranging 3rd party gifts and hospitality
Paying contributors through ECS
Bedding in new starters
Runner on TV shoots
Be highly organised with exceptional administrative skills
Experience in dealing with a wide range of organisations, managers and senior executives
Interest in event organisation
Ability to work to tight deadlines and display good attention to detail, be proactive and willing to work in a busy and often demanding environment
Ability to analyse problems and demonstrate autonomy and initiative to create, develop and implement successful solutions
Ability to set priorities to respond to changing circumstances and needs, to anticipate needs and be proactive
High level of personal and data organisation skills, particularly with regard to maintaining security of confidential data

Team Administrator Resume Examples & Samples

Demonstrated proficiency in Microsoft Word, Power Point, Access and Excel is a must
Demonstrated ability to function effectively and learn quickly in a demanding and fast paced environment
Must have excellent organizational and interpersonal skills, experience with various communication formats, self-motivation, strong leadership skills, creativity/depth, and experience with project work and deadlines
Must have the ability to plan and organize personal work as well as ongoing organizational/departmental activities
Must be able to professionally communicate both verbally and in written form with employees at all levels as well as contacts outside the plant, and protect the confidentiality and sensitivity of information
Able to provide planning and scheduling of production/packing needs
Tactical and strategic knowledge and execution of SAP production/warehouse functions
Able to monitor part availability and communicate requirements/shortages to resolution if required
Willingness to work overtime to include weekends as required

Team Administrator Resume Examples & Samples

Provides administrative support to professional/technical staff
Provides customer service through phone and email
Handles some accounting and project financial tasks
Directly assists Project Manager, Deputy Project Manager and Operations Manager with tasks
Ensures all work products are of high quality
Coordinates project mailings and distribution of promotional materials
Handles administrative processes such as ordering supplies and office mailings
Other duties as requested
Associates or Bachelor’s degree
Knowledge/Use of SalesForce.com

Central Expense Team Administrator Resume Examples & Samples

Monitoring daily expense movement and investigating any exceptions
Investigating any expense related cash breaks
Educated to Masters or degree level; Finance or similar field will be an advantage, however we equally welcome graduates of all degrees

Team Administrator Resume Examples & Samples

Advanced in Microsoft Word, Outlook, Excel and PowerPoint
Involved with the fee process from start to finish - Updating and maintaining the fee schedules
Extensive diary management, arranging meetings & booking meeting rooms where required, liaising with clients and their secretaries
Travel and hotel arrangements mainly through in-house "Egencia" booking system
Organisation of events and client entertainment
Preparation of presentations, pitches and sharepoint sites
Answering and dealing with telephone enquiries as required
Preparation of presentation for monthly team meeting
Administrative duties e.g. distributing post to the team, photocopying, scanning, report binding etc
Audio typing when required
Email management
Assisting in maintaining client, centre and other databases
Ensuring all circulation lists are always up to date
Working with others to ensure that Salesforce, Connect and other relevant data systems are correctly populated and maintained
Ability to deliver high quality reports and analysis
Approachable and adaptable, able to work calmly under pressure
Advanced in Microsoft Office
Ability to incorporate all available resources to deliver the service and resolve problems as a team
Property management experience is desirable
Secretarial support within a professional team

Divorce Team Administrator Resume Examples & Samples

To complete work in accordance with Mercer standards, in order to achieve workflow targets based on agreed service standards and to meet legislative requirements
To accurately calculate and communicate benefits to be shared, and benefits remaining to members, resulting from the implementation of Pension Sharing Orders in both DB and DC arrangements
To participate in the Mercer PfS process
To be flexible and adaptable to work demands as advised by the team manager
To work towards the next level of process accreditation as agreed with the team manager
To liaise promptly and professionally with clients, scheme members and their ex-spouses, solicitors, IFAs, and Court officials
To liaise with other third parties such as the scheme actuary, legal advisers, insurance companies and DWP
To work closely with colleagues in other areas (particularly Client and Member Service Teams, DLS, UKRRG and AST) to achieve agreed service standards
To assist in updating and maintenance of the divorce information on SKB
To accurately record time in accordance with Mercer standards
GCSE (or equivalent) grade A-C in Maths and English or clerical experience
Some experience in pensions administration is desirable
Progress towards completion of DPC or QPA

PA & Team Administrator Resume Examples & Samples

Pro-active diary management for the Global Trading Director
Arranging and scheduling meetings internally and externally
Proven experience in an administration / PA role
Outstanding organisational skills and able to effectively prioritise a high workload
Excellent verbal/face to face communication skills, with the ability to communicate clearly, effectively and appropriately with colleagues, suppliers and others at all levels
Able to use MS Office and in particular PowerPoint and Excel (intermediate level)
Able to use own initiative, good problem solver and with a proactive approach

Team Administrator Resume Examples & Samples

Good understanding of all Microsoft Office applications
Highly organised and efficient manager of time
Solid team administration experience within a corporate environment
Motivated, enthusiastic & able to ‘juggle’ multiple tasks

AHL Team Administrator Resume Examples & Samples

Clients: Organising client meetings, creating agendas, booking rooms and refreshments, updating the client relationship management database
Event management: Event organisation, budgeting, invites, marketing, giveaways, lunches, dinners, drinks receptions, conferences, away days and socials
Departmental administration: Monitoring the Admin mailbox and dealing with ad hoc requests, meetings, information requests, ordering supplies, business cards, books, taxis, expenses, co-ordinating rotas, office moves, checking daily processes and ensuring cover during hols
Diary and travel: Arrange complex travel itineraries for staff visiting clients and other offices. Manage diaries as required
Meetings: Collating meeting packs and filing information

Conversions Team Administrator Resume Examples & Samples

Assists with the implementation of new software releases, coordinating dates of delivery for test and production
Educated to Masters or Degree level; Finance or similar field will be an advantage, however we equally welcome graduates of all degrees
PC literacy, including working knowledge of Microsoft Office

Group Rollover Team Administrator Resume Examples & Samples

University/College education or equivalent experience
Minimum of 2 years’ experience in a customer service/back office environment, preferably in the financial or insurance field
Experience in a high volume/high intensity back office environment
Highly proficient in MS Office Suite with an emphasizes on Word and Excel
Excellent time management and organizational skills with ability to multi-task
Ability to manage workload and meet service standards
Adaptability to changes in role, and/or processes and procedures
Strong analytical and problem solving resolution abilities

Responsibility Team Administrator Resume Examples & Samples

Assisting Responsibility Managers in their daily administrative tasks
Maintaining vendor and supplier data comprehensively and communicating them in a timely manner to the team to facilitate reporting progress on Responsibility targets
Managing various department data capture and monitoring tools
Assisting Responsibility team with supply chain partner relationships, travel coordination and maintaining invoicing and expenses processing
Providing support with internal and external communications and training

Team Administrator Resume Examples & Samples

Calendar coordination
Assist with power points and meeting agendas
Follow up on sales teams activities
Manage holiday plans
General Administration duties
Providing first class customer service
Demonstrable administration experience at the senior level
Strong IT skills including Microsoft Word, PowerPoint and Excel
Ability to multi-task in busy situations and prioritise workloads
Open to working in a flexible way
Proactive and flexible coupled with good problem solving skills
LI-JC1

Professional Practice Directorate Team Administrator Resume Examples & Samples

Providing administrative support to Managers and Senior Managers, including: arranging and management of meetings between PPD, the regulator Partners and other senior personnel
Providing diary management and scheduling of meetings for Partners, their teams and external reviewers
Booking and management of project rooms, security passes etc for external regulators
AQR–(Audit Quality Reviews) – General Administration including the organisation of booking hotel accommodation for a number of reviewers, using EY central booking system
Liaising with IT to provide the required technology support to regulators
Uploading required files to regulator laptop
Set up and maintain online filing system
Monitoring and chasing of annual CPD (Continued Professional Development) for the whole of UKI Assurance
Overseeing new updates for Atlas, from draft through to publication
Coordinating non-client related billing, raising amendments/credit notes if needed & liaison with credit control to ensure payment
Administration support for Ad Hoc projects which could include but not restricted to, research, data collection and data analysis
Strong ability to work effectively as part of a team
Organised with good time management skills
Good interpersonal skills and able to consult with a wide range of people at different levels
Proactive communicator and willing to share information
Proficient in Microsoft skills, Excel and Power point

Team Administrator Resume Examples & Samples

In the absence of Senior Client Executive, process cash receipts and withdrawals with oversight from Client Director and Institutional Client Service Team
Educated to A Level standard or equivalent. Sound grammatical understanding; accurate spelling and attention to detail essential
Excellent Word and Outlook skills
Competent using Excel and PowerPoint
Professional manner and proactive approach
Good interpersonal skills with the ability to build rapport at all levels
Ability to use initiative, prioritise and work to tight deadlines
Flexibility to take on a variety of tasks and work autonomously
Sound administrative skills
High attention to detail and ability to work accurately
Prior experience in the Financial Services Operations field an advantage but not essential as training will be given
Experience using a CRM system
Investment Qualifications e.g. IAQ or equivalent

Messaging Team Administrator Resume Examples & Samples

1)To administer & develop the Lotus Notes, RightFax, Blackberry, Email Archiving, Mailsweeper environment to Mizuho standards (in co-ordination with other Mizuho sites and adhering to Mizuho IT standards – Change Control Procedures etc.). Ensuring incidents logged in the Problem Management System are resolved according to defined SLA targets and managed according to the current defined Problem Management Procedures
2)To control Notes security at Mizuho London according to Branch and Audit standards. Assist where appropriate in the rollout of new software or upgrades
3)To manage the Notes servers (hardware and Windows operating system) at Mizuho London and European offices
4)To perform housekeeping (incl. Backups/archiving) and monitoring of the notes servers
5)To provide Notes training to business staff and first line support staff
6)Participate in the DR recovery according to DR plan
In depth knowledge and experience working in a multi-platform IT environment as a Lotus Notes administrator and Server Support Analyst. Preferably in the financial sector - banking, securities, or similar environment [essential]
Experience of designing and implementing a Domino infrastructure [essential]
Experience of Upgrading Notes/Domino both planning and implementation [essential]
Basic Notes development skills (Formula and Lotus Script) – for support purposes [essential]
Strong experience of supporting complex bespoke Notes applications [essential]
Experience of using Blackberry Management Server [desirable]
Experience of managing RightFax [desirable]
Experience of managing Mailsweeper for SMTP [desirable]
Experience of managing Email Archiving solutions [desirable]
Working within agreed service levels [essential]
Excellent communication skills, written and oral [essential]
The ability to communicate with, and relate effectively to, users and IT staff in a pressured environment [essential]
The ability to work as part of a team [essential]
Knowledge and experience of delivering service to SLA targets [essential]
Degree in Computer related subject [desirable]
Lotus Notes R8.5 (or higher) Domino Certified Professional [desirable]
Blackberry server management knowledge [desirable]
Mailsweeper for SMTP knowledge [desirable]
RightFax knowledge [desirable]
Familiar with Problem Management System [essential]

Senior Team Administrator Resume Examples & Samples

Working as part of the National Administration team to achieve business KPI's
Work with National Admin team to develop business efficiencies
Oversee and liaise with building management for the maintenance of the physical office environment (including but not limited to lights, lifts, cleaners, structural, small building works and office renovation coordination where appropriate)
Ensure resources are in place to provide Partners and Project Managers with the necessary support and assistance in tender and/or report administration from start to finish including formatting, editing, collating, binding etc
Assist coordinate team activities and functions
Be the point of escalation for office and inter-office requests
Maintain overall responsibility for client deliverables
Specific project support as required
Provide administrative support for Partners and senior staff including diary management and expense claim reconciliation
Book travel for all local Office Partners and other support staff within ERM Travel policy guidelines
Oversee Accounts Payable function for NSW Offices to ensure timely processing
Provide on boarding support and training for new starters
Oversee logistics and maintenance of internal training
Provide support to any other support functions with adhoc tasks
Ensure administration team is appropriately providing support for day to day activities and project related deliverables
Provide ongoing guidance, coaching, performance management and development opportunities for the NSW administration team

Team Administrator Resume Examples & Samples

Maintaining the fatigue index for all staff, updating in accordance with changes to the resource plan
Co-ordinating with the Training Department to plan training and assessment while maintaining resource requirements
Supporting the Senior Administrator with the day to day office management tasks
Ensuring all overtime, holidays, sickness and any other absence is recorded and reported
Collating data for monthly KPI’s for performance reports, visualisation boards, and other business reports as required
Collating team briefs and technical briefs return to Senior Administrator in a timely manner
Providing SAP support where necessary
Compiling and distributing production reports for the production and engineering teams
Attending meetings as required, taking notes and action points from the meeting, typing up notes and distributing as required
Organising and maintaining office and stationery supplies
Arranging and setting up meeting rooms, catering arrangements, booking taxis and couriers, booking of travel and hotel for team members
Adhering to health, safety, environmental & quality practices in the workplace
Developing professionally and support good working behaviour
Learning new skills in accordance with Hitachi’s new business demands as required
Liaising with Hitachi and external personnel as required to complete the duties of the post
Providing cover for reception and Senior Administrator as required
Assisting as required
English & Mathematics GCSE level C or above (or equivalent)

Team Administrator Resume Examples & Samples

Minimum of a C grade in Maths and English at GCSE
Experience of working in an administrative environment where preparation, planning and organisation is evident
Experience of actively participating in a team environment, whilst demonstrating the capability to work independently
Beginners use of Microsoft Word, PowerPoint, Excel and Google Mail
Willingness to learn new skills e.g. new applications, attend training courses
Able to exercise complete confidentiality and diplomacy
Able to plan, prioritise and organise proactively
Excellent time management skills that allow for the multi-tasking of all responsibilities
Hard working, approachable, highly professional, and understands how to positively represent the organization internally as well as to outside clients and partners. Displays a professional and positive attitude toward work and customer relationships and service. Self-starter, self-motivated

Team Administrator Resume Examples & Samples

Must have 1-2 years’ experience in a similar role
Someone who has worked in a service environment
Proficient in Microsoft Office tools such as Word, Excel and Powerpoint
Ability to plan ahead, work well under pressure and meet deadlines reliably
Excellent attention to detail and a logical approach

Team Administrator Resume Examples & Samples

Experience providing support at the senior executive level (mandatory)
Qualifications in business administration (preferable)
Computer skills – detailed knowledge of Microsoft Office suite; particularly Excel and Power Point (mandatory)
Computer skills – detailed knowledge of Google suite of applications (preferable)
Understanding of Key PAG systems – SalesForce, Bookmaster, Dephi, BI, NEO (preferable)

Team Administrator Resume Examples & Samples

Provide high level administrative and project support to technical directors, project directors, senior project managers and other team members
Work with the team to establish administrative processes and ensure the team complies with all requirements
Assist the team with record keeping and archiving project files
Liaise with internal and external clients, manage general and sensitive enquiries and ensure necessary follow up action is taken in a timely manner
Supporting the team with organising travel, reimbursements and other administrative tasks
Coordinate team learning initiatives and activities
Provide other duties as required to assist the team achieve its goals
Write and coordinate the development of reports, briefs, governance papers, project summaries and other documents, ensuring a high quality presentation
Assist with coordination of multi-discipline project documentation
General formatting of external documentation to AECOM templates
Advise senior managers on matters requiring their attention and implement their decisions
Reception cover when required; and
Contribute to the development of AECOM bids, proposals and submissions

Depot Team Administrator Resume Examples & Samples

Overtime : processing and monitoring
Timesheets: Collecting & cataloguing
Track record of providing administrative support to multiple stakeholders – diary, travel management, expenses
IT literate – good knowledge of MS Office, Excel, Powerpoint, Outlook
Flexible, can-do attitude capable of working on own initiative and within a team
High attention to detail and presentation
Excellent communication skills and telephone manner – able to professionally manage requests and queries from a range of stakeholders – employees, managers, external customers

Team Administrator Resume Examples & Samples

Excellent working knowledge of Microsoft Office including Outlook, Word and Excel
Experience of using bespoke systems an advantage
Ability to communicate, both written and verbally, with a wide variety of people
Comply with all instructions and procedures, be punctual and meet deadlines
Take responsibility for own actions and demonstrate drive and enthusiasm in every day work
Aim to be proactive and seek to solve problems independently
Maintain a professional relationship with colleagues and clients alike
Proven ability to use own initiative and a proactive attitude
Attention to detail and high level of accuracy in work produced
Approachable and helpful demeanour
Awareness of confidentiality
Ability to adapt to a variety of work
Fast learner, willingness to learn
Helpful and approachable demeanour
Forward thinking and able to use initiative

Team Administrator Resume Examples & Samples

5-7 years of administrative experience is a must have
Assist with scheduling of interviews and meetings; includes video conference setup and teleconference with Livemeeting, booking of meeting rooms via EMS & daily booking of discussion rooms
Participate in team meetings, record action items/minutes, co-ordinate updating of slides and follow-up
As required, assist the team with events coordination and preparation of documents and materials
Carry out all routine HR transactional matters according to approved policies and procedures, and within prescribed timelines. Some examples of such transactional matters liaison with HR vendors and service providers, managing and tracking POs
Contribute to continuous improvement through improvement projects, work simplification etc. to achieve better efficiency
Escalate non-routine or complicated queries and requests from employees to the Specialists for advice
Any other adhoc tasks as assigned by line manager from time to time

Team Administrator Resume Examples & Samples

Handling expenses i.e. scanning receipts and loading onto Concur for approval
Processing expensed items for online ordering
Travel i.e. flights, hotels, ground transport, itineraries, ESTA, Visa, currency
Support requirements for offsite meetings
Manage internal meetings i.e. confirm attendee availability, book meeting rooms, refreshments/ lunches, printing/photocopying of documentation to support meetings
Manage external meetings i.e. confirm attendee availability, book meeting rooms, accommodation, ground transport, register visitors
Manage the SAP process
Raise Activate orders
Set‐up Quarterly Reviews i.e. emailing template for completion ahead of appointment, setting up calendar appointments, room bookings, preparing Review packs for Directs
Update Research email list for new starters/leavers and name changes
Raising Non‐Disclosure Agreements and coordinating with Legal
Flexible in covering ad‐hoc requirements for Executive Director’s PA
Be the point of contact regarding general enquiries for all Direct Reports
Copy typing and drafting of new documents where appropriate
Experience as a proven multi‐tasking and organised team administrator is essential
Highly organised, works well under pressure and a flexible team player
Good standard of written English
Essential PC skills to include Word, Excel, PowerPoint and Internet systems

Team Administrator Resume Examples & Samples

Proven experience as an office administrator, office assistant or another relevant role
Intermediate to advanced MS office skills, IT savvy and have the ability and confidence to learn new systems
Knowledgeable of office management procedures and understanding of business processes
Strong verbal and written communication and able to work with a variety of stakeholders
Demonstrated ability to be flexible and able to adapt to change
Detailed orientated and a proactive approach to problem solving and project work
Be a confident and proactive team player

Team Administrator Resume Examples & Samples

Intermediate / advanced knowledge of Microsoft Work, Excel, Outlook and Powerpoint
Good audio typing speed with emphasis on accuracy
Previous property experience and awareness of the standards set and commanded by the Royal Institute of Chartered Surveyors ideal, though not essential

Conversion Team Administrator Resume Examples & Samples

Provide technical support to the client including investigation of issues, researching new functionality and responding to client's issues
Interacts directly with clients, programmers, QA testers, business analysts, system analyst and managers
Ensure BNY Mellon and Client standard procedures and controls are being adhered to on a daily basis
Fluency in English (speaking and writing)
BA or MA degree (from various faculties)
Proficiency with MS Office & PC literacy
Interest in, and a basic knowledge of, financial markets
Ability to focus on accuracy and timeliness
Active, communicative and able to work well in a team
Ability to prioritise, multi-task and work under time pressure
Motivated to acquire knowledge, develop and advance

Team Administrator, Castrol Resume Examples & Samples

Managing the Plant Management team diaries as required
Arranging meetings and producing correspondence on behalf of the Plant Management team
Manage on-site records (personnel finals, reports, etc)
Monitoring and meeting stationery, kitchen consumable and uniform requirements
Managing outside providers of services to the Plant (i.e. cleaners, hygiene services)
Answering the main phone number in a timely and professional manner and coordinating visitors
Facilitating the accurate and timely processing of purchase orders and requisitions
Ensuring the accurate and timely coding of invoices and forwarding to the Finance team promptly
Coordinating correspondence and completing paperwork for new vendors in both JDE and SAP
Setting appointments (e.g. Doctor, Physiotherapist, etc)
Organising and monitoring catering and refreshment requirements for meetings and events
Arranging travel and accommodation for employees
Promoting work practices to reduce, reuse or recycle waste

Team Administrator Resume Examples & Samples

Act as a receptionist for corporate customers, providing hospitality as required
Set-up and develop a wide range of centralised management information records including a diverse range of excel spreadsheets
Organise events, for example customer receptions/luncheons, seminars and internal meetings as required by Servicing Management
Provide administrative support to the Corporate Team, developing record systems as required
Provide text-processing support from both written and dictated material, including preparation of presentational slides
Co-ordinate site facilities e.g. stationary supplies, photocopiers, fax machines, meeting rooms, post
Co-ordinate diary and arrange travel/accommodation bookings
Assist the Corporate Servicing Team in provision of high quality customer service, specifically in respect of Goldstar Customers
Act as Local Systems Co-Ordinator, including control of terminal and printer usage
Risk and Control: All Barclays colleagues have to ensure that all activities and duties are carried out in full compliance with regulatory requirements, Enterprise Wide Risk Management Framework and internal Barclays Policies and Policy Standards

Team Administrator Resume Examples & Samples

Work on all administrative support functions, including organizing documents, meeting follow up and preparation, meeting agendas etc
Management of multiple complex calendars and scheduling requirements
Assist with document writing, editing and formatting as needed
Track and help drive completion of key deliverables and follow-up on outstanding items
Support special projects and initiatives for the portfolio
Create and maintain team organization charts
Collaborate closely with departmental Executive Assistant (EA) peers
Assist with meeting preparations such as organizing/printing handouts, presentations, etc
Coordinate team activities (staff meetings, all-hands meetings, and social events)
Operations/administrative experience
Knowledge of real estate and construction a plus
Microsoft Office proficiency – Excel, Word, PowerPoint, Access and Outlook…particularly EXCEL
Adaptability – Maintain effectiveness in varying environments
Planning and Organizing – Ability to orchestrate multiple activities at once to accomplish goals and use resources effectively and efficiently
Team Focus – Dedicated to meeting the expectations and requirements of the external and internal PDS team and establish and maintain effective relationships
Dealing with Ambiguity – Effectively cope with change and comfortably handle risk and uncertainty
Learning on the Fly – Learn quickly when facing new problems and enjoy the challenge of unfamiliar tasks
Time Management – Use time effectively and efficiently
Prioritization – Able to prioritize multiple tasks for multiple individuals
Written/Oral communications – Ability to speak and write clearly and concisely
Attention to detail – Thorough and accurate in accomplishing a task

Team Administrator Resume Examples & Samples

A levels (or equivalent)
Previous relevant work experience is preferred
Good IT skills, particularly in relation to the use of Microsoft Word, Excel, PowerPoint and Outlook
Strong organisational skills and project management skills

Project Team Administrator Resume Examples & Samples

Associate's Degree from an accredited college or university OR High School Diploma / GED with a minimum of 2 years of administrative support experience
Minimum of 2 years of administrative support experience
Ability to learn new tools – both web and client based quickly (ie SupportCentral, Oracle, SSS, etc)
Ability to communicate with customers
Must have a proven track record of organization, analytical & PC skills, especially Microsoft Products competency
Must possess strong interpersonal and communication (both written & verbal) skills
Ability to work in a dynamic environment
Self directed with demonstrated problem solving skills
Ability to deal calmly with and work efficiently in high stress situations. This includes continuing to persevere and remaining calm in challenging or frustrating circumstances
Ability to effectively prioritize workload such that contractual obligations are met
Ability to communicate effectively with various levels of management as well as customers
Encourages input from all members of the team
Displays excellent interpersonal skills - is accessible and approachable
Anticipates customer/business needs and ensures that they are met
Measures processes and performance through the customer's eyes
Communicates messages clearly and concisely
Make decisions and puts them into action

Team Administrator Resume Examples & Samples

General administration including helping the team with project tasks, financial reporting and administration
Updating, compiling and preparing reports and other documentation using word, excel , PowerPoint and other software
Issuing documents using PIMS (the Group’s Project Information Management System)
Organising internal and external meetings and social events
Book travel and accommodation. Understand requirements for Category 2 & 3 countries
Deal efficiently and effectively with telephone queries including the screening of calls, taking messages, assisting callers with queries where appropriate
Manage post, date stamp it and mark it up for distribution to the relevant department members
General typing, editing and formatting of reports
Assist in compilation of presentations
Assist in managing electronic and paper files, preparing documents for archiving
Planning and organising, and facilitating workshops and manage
Arrange meetings and order business lunches as appropriate
Interface with key client staff in co-located office
Cover for other assistants as appropriate
Log annual leave requests
Scanning, binding, photocopying, printing
Update and prepare monthly financial spread sheets
Facilities – change/order toner cartridges, report faults on in-house copiers/printers
Check invoices and expenses prior to approval
Meet and greet visitors. Make refreshments if necessary
Make up new starter and interview packs
Order stationery
Participation of bidding and business development administration activities

Team Administrator Resume Examples & Samples

Previous experience in an administration based role
Office management experience
Proficient in MS Office – in particular Word and Excel
Organisation
Team Working

Team Administrator Resume Examples & Samples

Coordinating WAIO Asset Project Study monthly portfolio reviews
Coordinating Study team trainings and event management
Supporting Study Managers with templates and other documentation as needed
Purchase order creation and management of purchase orders
Coordinates visitor / guest arrival and departure in accordance with established office/location procedures, including completion of building inductions
Organising regular team meetings and stakeholder engagements
Coordinating monthly portfolio reviews
Taking minutes and capturing actions / decisions at key meetings; and
Establishes and maintains confidential records, correspondence and related material
A qualification in secretarial/ administration would be viewed favourably
Advanced MS Office (Word, Excel, PowerPoint, and Outlook)
Proficient use of BHP Billiton systems including 1SAP, SAMS Workflow, 1DOC Managed Documents
Previous experience in a high level Administrator role in projects environment desirable
Strong technical proficiency, with the ability to efficiently manage multiple work processes in a busy and complex environment
Strong planning and organisational skills with high attention to detail
Well-developed communication and relationship management skills across diverse audiences
Action oriented and results focused with advanced influencing skills and be able to work effectively with all levels

Bid Team Administrator Resume Examples & Samples

Act as team organiser for the members of the Bid Team providing administrative support, answering telephones, arranging travel, scheduling team meetings and managing diaries etc
Co-ordinate with other staff including directors and their PAs to ensure that bid review meetings are scheduled and undertaken in accordance with bid timescale requirements and that documentation requiring wet ink signatures is gained in a timely manner
Support Bid Managers and Bid Coordinators in the management, compilation and dispatch of bid submissions, pre-qualification questionnaires and supplier questionnaires to ensure that they are issued according to each clients’ requirements and deadlines
Management of tender portals distributing client responses in a calm and timely manner to the correct personnel, registering expressions of interest, submitting tender/PQQ returns and posting client questions
Be proactive in chasing up internal colleagues in respect of whether we are going to bid for and express an interest in tendering opportunities
Efficiently search and retrieve information required for tender submissions from within SNC-Lavalin’s systems and external resources (e.g. client and industry web-sites)
Responsible for managing the bid team email inbox and fielding all messages correctly and promptly
Work with the UK Bid Team Manager to keep the bid team’s workload planner up to date
Organise and take minutes and record actions at team and bid specific meetings. Be able to set up and operate meetings to be conducted through video conferencing
Maintain accurate records and files, both manual and electronic, of all tender / PQQ data
Support/maintain regular updates and the annual review of our RISQS information ensuring that our registration remains up to date and accurate
From time-to-time provide support to other members of the Sales and Marketing Team in the return of tender submissions
Be prepared to offer solutions to challenges and offer ideas to improve working practices
Experience in bid administration for bid/PQQ submissions going to public sector clients
Experience in portal management in a bid capacity
Excellent use of Microsoft packages, including Word, Excel, Publisher, PowerPoint, Project and Adobe
Demonstrable ability to liaise with all levels of staff and, from time-to-time, our subcontractors and clients at all levels
Excellent organisation, communication and administrative skills with a high level of attention to detail and focus on producing a quality output
Competent, confident and calm working under pressure and, at times, working to very short deadlines
Ability to prioritise workload so that all commitments are delivered to a high standard
A team player who is helpful and comfortable in being the focal point of contact for the Bid Team in London who is also self-motivated and able to work using their initiative
Experience of bid administration within a rail environment or within an engineering consultancy
RISQS experience

Team Administrator Resume Examples & Samples

To work a total of 20 hours per week, ideally Monday-Friday 10am-2pm
Strong administration experience from a corporate environment is essential
Computer literate, competent using Microsoft Word, PowerPoint and Excel
Excellent attention to detail and strong execution skills
Confident team player, with enthusiasm to support wider team

Team Administrator Resume Examples & Samples

Purchasing competitor technology and liaising with our global markets
Onward shipping of machines as necessary
Managing the team’s financial administration
Arranging Dyson Legal travel plans (flights/train/taxi)
Manage meeting room booking requests and taking meeting minutes
Maintenance of the team database and information sharing sites

Team Administrator Resume Examples & Samples

Provide pro-active and flexible administrative support to aligned customer group and the wider customer group as required
Provide proactive calendar management support for senior team members of aligned customer group as required
Arrange internal/external meetings and conference calls for the aligned customer group and the wider customer group as required
Co-ordinate travel arrangements, including visas, preparation of itineraries (if required) and collation of documentation for aligned customer group and the wider customer group as required
Coordinate ad hoc project work as required
Manage Sickness and Holiday processes for aligned customer group and the wider customer group as required, to include updating ITAG
Ensure Induction programme is organised and completed by new starters in aligned customer group and the wider group as necessary, liaising with HR and other departments to set up appropriate meetings. Ensure induction checklist is completed
Intermediate technical capabilities: (Microsoft package, team sites, Live Meeting/Audio, VTCs)
Demonstrated organisational, planning and prioritisation skills with an ability to work well under pressure and to tight deadlines
Good communication skills (written and oral): Ability to work well with people at all levels, both internally and externally; projects a competent and confident image of the team; promotes the flow of information and open communication with due regard for confidentiality
Proven ability to teamwork effectively: Actively co-operates with and helps others; accepts ownership and strives to enhance the Administrative Teams performance
Ability to work outside of defined role to meet team objectives as necessary
Demonstrates a positive approach to tasks and GSK

Team Administrator Resume Examples & Samples

Maintain time and attendance system including payroll edits
Perform bookkeeping and accounting duties according to company policy
Prepares all registers for business to ensure cash funds are available
Monitors all established compliance procedures (e.g. weights and measures, health and sanitation and WIC, etc.)
Reconcile weekly reports
Collaborate with payroll, benefits, personnel administration and fellow store team members
Strong leadership skills; solid interpersonal and communication skills
Ability to champion new ideas and initiatives
Demonstrated abilities in problem solving and conflict resolution

Senior Team Administrator Resume Examples & Samples

Formatting documents in Word for projects, proposals and tenders together with combing large PDF document
Provide quality control/checking service to your team’s documents working within ERM Guidelines
Minute taking, document preparation and database management
Reconciling financial statements and expense accounts
Provide support to peers in Admin team as part of National Team
Coordinating events and training
Extensive experience as a Team Administrator in similar role
Exceptional relationship building skills with colleagues
Intermediate to advanced Microsoft Office skills

Team Administrator Resume Examples & Samples

Team administration and support for the company secretarial function, including diary management and email support
General administration duties including filing and archiving
Administration of the group’s various executive share plans including the deferred annual bonus and long term incentive plan (using Howells SchemeTrack)
Organisation of the annual / biannual Sharesave (‘SAYE’) launch and maturity arrangements and maintaining working relationships with Equiniti, the administrator of both the SAYE and the share incentive plan (‘BAYE’)
Working collaboratively with the other company secretarial assistant, particularly on share plan administration
Preparing and disseminating regulatory announcements to the London Stock Exchange (RNS Submit)
Preparation of the share plans annual tax returns
Lodging regulatory filings
Maintaining subsidiary company minute books and statutory registers using company secretarial software (Blueprint OneWorld)
Oversight of incoming email traffic via the CBG Website
Updating the group structure diagram
Assistance with preparation and mailing of annual reports and accounts and AGM arrangements
Highly numerate, with experience of duties which require a strong attention to detail
Proven experience dealing with important customers or stakeholders on a daily basis
Advanced MS Office skills – essential to be very comfortable with Excel and PowerPoint
Excellent proof-reading skills essential
Strong skills and experience communicating at all levels of an organisation
Good commercial awareness
Degree desirable, although not essential
Discreet and diplomatic
Professional attitude – sees task through to completion
Ability to prioritise and use good judgement, and feedback when necessary
Adaptable, able to cope with peak work loads
Tactful and discreet, as you will be dealing with senior directors and confidential information
Open, supportive and flexible, particularly towards other company secretarial assistant but also to wider team
Experience maintaining filing and archive systems
Agencies who contact the hiring manager directly regarding this role will be removed from the PSL or banned from it moving forward*

Team Administrator Resume Examples & Samples

Diary (whereabouts) management and travel arranging – hotels, flights, trains etc
Organising key client and senior management team meetings/seminars. Organising papers for meetings and creating information packs. Taking and typing up minutes that relate to these meetings and distributing in a timely fashion
Arrangement of catering for client, or staff events as needed
Ensures knowledge of staff movements in and out of organization
Organising and maintaining key documents on the internal electronic filing system
Professionally responding to visitors and telephone calls in manner that upholds the reputation of Pearson VUE in accordance with our values. To exercise judgement in filtering calls and enquiries, and in arranging appointments
To deal with complaints, media calls and other sensitive issues in a professional and confidential way
Respond to and prioritise incoming post, email and messages and take initiative in actioning these promptly
In the absence of the VP, to use initiative in processing routine matters and passing urgent matters to other members of staff
To assist with external meetings and functions that the VP or other members of staff are involved in
To research and obtain key pieces of information or undertake adhoc project work in order to enable the VP and others to fulfill their roles or project objectives
Process expenses
Process purchase orders and payments
Process leave requests
Network with other key PA personnel across the group to ensure that information is shared
Ensure the requirements of the health and safety policy are adhered
To undertake any other duties commensurate with the high level of responsibility of the job
Extensive working knowledge of computer packages including Outlook, Word, PowerPoint, Excel and Internet Explorer
Able to work unsupervised on own initiative with the ability to prioritise, multi-task and deliver competing tasks under tight deadlines
Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging day to day, complex and international travel and accommodation
Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience
A confident and approachable communicator able to interact with people at all levels (internally and externally) appropriately via email, letter, telephone and face to face
Strong analytical skills. Able to evaluate and interpret information to form judgments and make recommendations for action
Deal with issues of a confidential/delicate nature in a courteous and diplomatic manner
Strong report writing skills with a close attention to detail including excellent proof reading skills
Fast and accurate typing skills – (60 WPM)
Good general level of education
Flexible and able to adapt to the changing demands of a dynamic business environment
Experience working at senior level in a busy corporate office environment

Team Administrator Resume Examples & Samples

Demonstrating initiative and proactivity in providing general administrative support to the team
Managing the administrative component of multiple stakeholders; this will require the reprioritisation of work on a regular basis, and a high degree of flexibility to manage to tight timeframes
Assisting with meetings in Outlook and room bookings and ensure paperwork and any preparation is done for each meeting
Managing emails and phone calls and relaying accurate messages with mature judgment
Attending to all travel arrangements including flights and accommodation as required and manage travel approval processes for the whole team
Assisting with planning for large meetings including room bookings, catering and ensuring appropriate paperwork and any preparation is done prior to the meeting
Working with in-house databases and systems including monthly Amex reconciliations
Coordination of quarterly and monthly investment reporting
A minimum of 3-5 years of experience in a similar role, ideally within a large corporate organisation
Tertiary education is highly desirable
Excellent communication and technology skills
Good team player who will enjoy working with a positive highly motivated team of professionals
Exceptional organisational skills including the capacity to anticipate needs

Team Administrator Resume Examples & Samples

Diary Management for the Project Lead
Management of diary activity as appropriate for wider Projects team
Invoice processing and raising Purchase Orders
Management of team meeting room bookings
General telephone liaison – fielding calls and dealing proactively with messages for the team
Developing and maintaining the teams filing system, including archiving
Efficient Sample management
Update workload trackers in conjunction with the Project Management team
General office duties such as arranging couriers, photocopying, faxing, printing, scanning documents, dealing with photos
Ordering stationery for department
Efficient communication of information within and to/from Team to internal and external contacts
Regular contact and information provision to project contractors on behalf of the team
Travel arrangements for the team
Work closely with the PA to the Group Property Director and Property Team Administrator
Collecting visitors for meetings, arranging drinks as requested
Involvement of other duties as per the needs of the Department
Production and distribution of weekly reporting
Streamlining departmental reporting and processes
Provide assistance to Project Managers to resolve queries
Liaison with QS’ and PM’s to ensure accuracy of reporting
Assist in final accounts process
Excellent telephone manner – able to liaise at all levels
IT literate – experience using Word, Excel, Access, PowerPoint and Outlook
Good typing skills
Confidence in managing flexible working environment
Team Player with good organisational skills
Flexible approach to work in order to meet tight deadlines
Accurate with good attention to detail
Calm when under pressure

Senior Management Team Administrator Resume Examples & Samples

Organise travelling arrangements, hotel accommodation etc
Complete the organisation and administration of visits, meetings, conferences, seminars with internal and external visitors
Act as first point of contact for any SMT telephone calls, general correspondence and email where appropriate including complaints and general enquiries
Support the SMT to achieve their business objective by ensuring they are kept proactively informed of wider organisational factors, which may impact upon the planning of their schedules
GCSE English & Maths (grade A-C) or equivalent Demonstrates extensive knowledge of Microsoft office: word, excel and power point
Audio typing
Secretarial/admin duties for a number of senior team members
Experience of complex diary management
Experience of telephone/e-mail screening
Can demonstrate versatility in typing a wide range of written material, from general correspondence to the most complex and detailed reports
Enable individuals to identify factors which affect their safety, well-being and social inclusion
Contribute to the development of a culture in which people are respected and valued as individuals

Team Administrator Resume Examples & Samples

TRAINING COURSE ADMINSTRATION
BUDGET MANAGEMENT
EVENT MANAGEMENT
APPRENTICESHIP TRAINING MANAGEMENT
Experience in an administrative role
Proven ability to multi-task and organise a high volume workload
Ideally experienced in an HR or Learning and Development environment
Educated to ‘A’ level or equivalent
Highly organised, able to prioritise and manage own workload
Strong attention to detail, able to monitor and review own work
Excellent use of written English; ability to communicate via email professionally and effectively
Excellent interpersonal skills; the ability to build relationships and communicate at all levels, both internally and externally
Excellent PC skills (especially Excel and Word) and ability to present high standards of written documentation. Strong capability in Powerpoint would be desirable
Team player; able and willing to work collaboratively as part of a small team
Flexibility; able to respond quickly to changing needs and different team members’ requests
Resilience; able to cope with a demanding workload on occasions and not phased by this and in fact enjoying the challenge of this
Initiative; able to look ahead and proactively identify next steps and actions without needing to be told what to do
Interested in learning and organisational development and able to contribute to thinking and idea generation to support the whole team

Team Administrator Resume Examples & Samples

Provide administrative support to our team of Energy and Power Engineers in the form of producing and formatting reports, documentation and proposals, ensuring all client specific documents are presentable
Take ownership of arranging meetings and events on behalf of the team, some of which may take place overseas
Manage the coordination of travel, accommodation, expenses and Visas required
Act as a first point of contact on behalf of the team for telephone and email queries
Management of internal reporting data
Ad-hoc administration duties as required, adhering to the agreed timescales
Experience of providing administrative support to a busy team, preferably in a regulated environment
Excellent attention to detail and organisation skills in completing assigned tasks
Confident and resilient character with an ability to manage expectations of colleagues, who at times may have conflicting priorities
Ideally experience utilising applications such as iTravel and iExpenses, although this is not essential
Proficiency in Microsoft Office Applications (Word, Excel, and PowerPoint) required

Team Administrator Resume Examples & Samples

Creating Travel guides for Info Tech PA's/Travellers to use
Supporting project managers with the project methodology and usage
Making changes to Document Trackers used in the project methodology
Updating core data for the team such as Master Projects List
Creating a Overall dashboard of Monthly RAAGs for our Monthly Ops Report
Some diary management
Booking travel and completing expenses
Ensuring there are Room bookings for meetings
Creating a clear and visual Org Chart for Information Technology
Maintaining and updating team documentation
Managing all the new starters and leavers in Info Tech in UK - completing new starter form to get AD accounts, laptop, passes and then making tickets to off-board leavers
Tracking headcount requisitions
Looking at our seating Plan across Info Tech and working to optimise space
Participate in SOW review and maintenance of SOW tracker
Other process and template support as required
Prioritise and manage their own workload and be willing to learn (Essential)
Have experience of a co-ordination or administrative role (Desirable)
Proven previous experience of project or process management (Desirable)

Team Administrator Resume Examples & Samples

Contract reviews & Preferred Bids
Monitoring the email account
Ensuring all information is returned and collated in time for Deadlines
Printing off documents and presenting them accordingly, converting in to a PDF document and put on USB

ERM Foundation & Sustainability Team Administrator Resume Examples & Samples

) Projects
Meeting and Committee coordination and support. Assist with the coordination of meetings and events. Keep detailed minutes and provide follow-up actions, as required. Also provide support for Regional Foundation Committees and Sustainability as requested by the team
Project coordination and support. Assist with coordination of projects such as the annual Holiday E Card fundraising appeal and international volunteer events such as Earth Day and the International Coastal Clean-up. Provide support for Foundation project teams, and team projects as required
Knowledge management. Provide support for the ERM Foundation and Sustainability Program intranet pages, ensuring that they are kept up to date based on the guidance of the Knowledge Manager
Data management. Provide support for Sustainability Program Data Coordinator and Foundation team to ensure that data is received, quality assured, managed and used in a timely manner
Communications. Assist with compiling case studies, text and data for newsletters, Annual Reviews, and other communications and reporting materials
Foundation project applications. Collate and summarise monthly / quarterly project applications. Summarise Committee feedback and provide follow-up to applicants. Generate weekly GMS reports to track pro bono expenditure
Research. Ad-hoc research tasks, as required
General administration. Includes tasks such as completing expense claims, booking meeting rooms, and making travel arrangements to support team operations
) People
Initiate and develop effective working relationships with colleagues across different disciplines, regions and experience within the organisation to support the day-to-day activities of the ERM Foundation and Sustainability program
Employ strong influencing and inter-personal skills to project a positive engagement with the Sustainability Program and ERM Foundation team, which is dispersed across the business
Ability to work flexibly, and to cover time zones, when required
) Business
Clear communication with team leader to ensure a balanced workload is maintained
Comply with established quality standards in all aspects of the business and any deliverables
Notify the Team Leader of unanticipated delays, change of scope, and/or additional services required in regards to project delivery and work to achieve solutions
) Clients
Develop knowledge and support to internal clients and build trust by reliably meeting commitments and delivering value
Ensure effective and clear written and oral communication (including meetings and presentations) on all deliverables; and
Build a broad working knowledge of ERM’s ways of work in order to engage effectively with teams across the business
Developing a working knowledge of ERM’s clients, core services and brand in order to support client facing teams
) Self
Invest in professional knowledge and awareness by reading relevant material, attending relevant training courses, and taking advantage of on-the-job training
Establish and manage effective, collaborative working relationships with staff, both within the office and globally throughout ERM
Demonstrate a personal commitment to the aims of the Sustainability Program and ERM Foundation in order to motivate and enthuse those across the business; and
Maintain a high level of integrity (and, when required, discretion) in communications and dealings with staff

Group Administrator / Team Administrator Resume Examples & Samples

Assist in the manpower planning, staffing arrangement and administration of the professional staff
Assist the Group Partner and Group Administration Manager in planning and implementing various activities in relation to people development, staff scheduling and employee relations
Assist in reviewing the manpower situation and making recommendations to enhance operational efficiency
Maintain staff and other administrative records for reporting purposes
Assist in preparing financial, management and statistic reports

Delegate Review Team Administrator Resume Examples & Samples

Tenacity to see things through to completion
Strong ability to multi task and to work to deadlines
Experience with Delegated Authorities / Binding Authorities would be an advantage
Must be proficient in Microsoft Word and Microsoft Excel

Team Administrator Resume Examples & Samples

Demonstrates leadership ability
Handles stress with a positive attitude
Ability to handle a high volume of varied work and juggle multiple tasks
Strong organizational and filing skills
Must have current knowledge of all Front End and Business Center duties
Problem solving/analytical skills
Must be able to work a flexible schedule
Must successfully complete required job skills and compliance-related training

Team Administrator Resume Examples & Samples

Raising and receipting purchase orders created by the Print Purchasing team
Liaising with our Accounting Centre and suppliers to resolve invoice queries
Monitoring brand POD request in-boxes and resolving queries on a daily basis
Progressing CEO forms through the JDE authorisation process in a timely manner
Digital filing of department job bags
Producing weekly and monthly spend analysis reports for management
Actioning recharges to brands from suppliers for graphic requests and couriers
Creating graphic stock reports and supporting with deletions
TNT support – including saving consignment reports and running adhoc despatch labels
Stationery ordering for Purchasing Dept, maintaining an orderly stationery cupboard
Arranging meeting room bookings, plus meeting/greeting external supplier visitors
Providing general administrative support to the Print Purchasing team
Ability to analyse and assess figures/reports
Self-motivated, capable of acting on own initiative and with minimum supervision
General computer skills, Microsoft Office (especially Excel) and ability to learn internal databases
Flexible approach with ability to work as part of a team, or independently, as required
Customer focused with the ability to build relationships quickly
Experience in an administrative role preferable

Team Administrator Dispute Resolutions Team Resume Examples & Samples

Coordinate meetings and agendas for meetings held within the team and with key stakeholders (including booking venues and equipment)
Support coordination for team projects and manager commitments
Support preparation and distribution of required manager and team reporting
Understand and follow the Customer Relations and Dispute Resolution Team and organization’s administrative policies
Maintain and control a functional follow up system and action as necessary addressing escalated complaints and disputes and manager commitments
Maintaining accurate complaint and dispute records across systems
Maintenance of procedure manuals, to support efficient and effective processes
Preparation of soft and hard copy filing systems and files
Manage accurate flow of incoming and outgoing information, ensuring confidentiality and that issues with pressing deadlines are highlighted
Professional screening of email and telephone calls, fielding enquiries and requests, escalating urgent matters effectively to managers
Prepare and produce documents, general correspondence, memorandums, reports, spreadsheets and presentations in a timely, efficient and professional manner

Economic Development Team Administrator Resume Examples & Samples

Manages large (£1m+) economic development funding project and contracts
Identifies new funding streams and interprets their suitability for funding potential projects
Supports individuals and departments across the University to develop project ideas to a stage where they are suitable for funding
Develop large scale (£1m+) funding bids, to a wide variety of National and European funding streams
Manages and delivers events, marketing and social media to promote the University and economic development project activity
Provides audit management support in respect of economic development projects, many of which are funded by funding streams that have detailed audit requirements

Team Administrator Resume Examples & Samples

Establish effective working relationships with all GAS Managers and team members in HR, Supply and Finance
Global Supply Teams
Liaising with external service providers where necessary

Team Administrator Resume Examples & Samples

Assist in the planning and scheduling of meetings and conference room bookings; create agendas and capture detailed minutes/actions
Organize calendar/s and schedule appointments as required
Communication skills, including the composition and distribution of email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled and ad-hoc reports
Order office supplies; maintain office provisions inventory
Arrange domestic and international travel itineraries
Reconcile and submit expense reports
Provide general support to visitors as needed
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Provide general support to senior colleagues on specific initiatives as needed
Educated to degree level, or an equivalent combination of education, training, and experience
5+ years of experience providing senior management support within a team
High level understanding of the various functions, processes and systems in an IS Service Delivery environment is desirable but not required
Fluency in Microsoft Office applications required; PowerPoint, Excel and Word
Ability to multi-task in a fast paced environment
Administrative writing skills
Possess the highest level of integrity and confidentiality regarding organizational and company-confidential information

Team Administrator, Company Secretariat Resume Examples & Samples

Coordinating team projects, Company Secretariat meeting calendar (including Board, Board Committee & QBE Group meetings), meeting agenda and matter lists for Company Secretariat team meetings
Manage and maintain effective filing systems for all confidential information and adhere to the organisation’s administration policies
Organise business appointments and travel arrangements for the Company Secretariat team and non-executive directors and address all enquiries from customers (directors & executives)
Act as a systems administrator for the Company Secretariat document management system and Board paper circulation system
Ordering all software, supplies and stationery for the team as well as any catering for board and committee meetings

Team Administrator Resume Examples & Samples

Supporting Group Event Services Manager and Customer Services Managers with administrational tasks
Supporting administration tasks for customer service processes
Assisting preparation of team reports and monthly dashboards
Assisting with supplier reporting, procurement and contract processes
Coordinating and administering team meetings, team diaries, off-sites and training
Supporting process development projects
Liaison with contractors and suppliers to gather data and reports
Liaison with other teams within the EMEA division
Coordinating team resources and communications plans
Collating customer surveys and data
Ad hoc customer service back up during busy periods
Tracking team spends and liaison with finance

Team Administrator Resume Examples & Samples

Process invoices for the ISP and other contractors
Management of the team email inbox (Microsoft Outlook)
Processing expense claims

Team Administrator Resume Examples & Samples

Provide administrative support to senior members of the team along with general support to a team of 30 technical staff
Database management and the recording of new and existing project information
Raising invoices and compiling associated financial information
Collation and reviewing of staff timesheets and expense claims
Maintaining staff holiday, sickness and training records
Coordinating the reporting of monthly information, including sales data, reporting schedules, financial information and graphical data representation
Actively support the office Quality Management System (QMS) and Environmental Management System (EMS)
Formatting reports and documents
File management and archiving documents
Preparation of PowerPoint presentations, and organising/minute taking for team meetings
Carrying out research activities to support the Business Development Manager
Provide general administrative support to the wider office as required
Opportunity for involvement in supporting and coordinating projects, proposal/tender collation, client contact and potential scope for some line management responsibility
Previous office administration and invoicing experience required
Competent user of the complete Microsoft office package
Able to work to tight deadlines and multi task

Team Administrator, Enfield Resume Examples & Samples

Produce required weekly/monthly reports for department supervisors/managers
Issue London Permit Scheme requests to programme and dates
Record all holiday, 3i & sick leave activities
Process purchasing requirements for TCMS2
Arrange and process all sub contract work
Carry out all reporting of meetings required for balance scorecard indicators
Process National Highway Sectors Scheme requirements
Provide cover for the office manager as and when required
Act as the department training co-ordinator
Ensure engineers time bookings are correct
Log all overtime and produce monthly report
Process and appeal all parking fines
Manage the companies Congestion Charge account for all Siemens Traffic Solutions users
Assist with stores stock take
Make sure PI documentation is ready for the engineers

Team PA / Team Administrator Resume Examples & Samples

Substantial related experience in administrative support role in a corporate/international environment
Experience using SAP/eFinity
Fluency in local language (English)
Experience in similar or related disciplinary and/or international environment
Support of a group of professionals ranging in seniority

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