Administrative Asst Resume Samples

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R Schultz

Rosario

Schultz

1079 Medhurst Lodge

Los Angeles

+1 (555) 133 2102

1079 Medhurst Lodge

Los Angeles

Phone

p +1 (555) 133 2102

Experience Experience

Phoenix, AZ

Administrative Asst

Phoenix, AZ

Howell, Leuschke and Beatty

Phoenix, AZ

Administrative Asst

Make hiring decisions, review salaries, and facilitate performance development, for all hourly and student workers at MHS
Manage departmental staff and student workers including performance evaluations, conflict management
Working with web master, maintain EIOH website research section.Make suggestions for change
Assist in developing PowerPoint presentations
Calendar management, schedule appointments. Complete expense reports and create presentations
Create and develop visual presentations
Provide ad hoc support to Leadership teams functions, departments, and administrative assistants

Boston, MA

Senior Administrative Asst

Boston, MA

Monahan LLC

Boston, MA

Senior Administrative Asst

Communicate and handle incoming and outgoing electronic communications on behalf of the Partners
Prepares outgoing mail and correspondence, including e-mail and faxes
Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
Maintains & updates CHS master facility listing for MM on intranet
Provide support for visiting executives
Client liaison up to and including CEO level
Coordinate, organize, and manage scheduling for both on-site and off-site meetings with vendors and internal staff

present

San Francisco, CA

Administrative Asst Senior

San Francisco, CA

Becker and Sons

present

San Francisco, CA

Administrative Asst Senior

present

Review and verify in detail, the work of lower classified administrative personnel; take and transcribe shorthand and/or machine dictation (limited to positions that are primarily secretarial in nature)
Travel and meeting arrangements
Preparation of presentations and meeting notes
Review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies
Processing of timesheets, expense statements, invoices, and departmental supplies
Work closely with executive office administrative support
Ensure compliance for all administrative responsibilities

Education Education

Bachelor’s Degree in Professionalism

Cornell University

Bachelor’s Degree in Professionalism

Skills Skills

Capable of creating customized actionable market reports using pivot tables, ,advanced formulas or macros
Ability to handle a high volume of work while maintaining accuracy and attention to detail
Ability to work proficiently and calmly under pressure situations
Excellent interpersonal skills and ability to work effectively with people at all levels
Strong time management and organizational abilities with excellent follow up skills
Proficient with PC software including MS Word, Excel, Outlook, Power Point and scheduling software
Ability to understand how various pieces of the business fit together
A demonstrated team player with ability to resolve conflict
Demonstrated knowledge of university policies
Attention to detail

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Administrative Asst Resume Examples & Samples

Schedule and organize complex activities such as meetings, travel, and department activities for the two VP’s of Supply Chain
Create and develop visual presentations
Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the President, which may include: planning and coordinating multiple presentations, disseminating information, and organizing company wide events
Handle general administrative duties such as the management of schedules, telephone calls, organization of files
Type and design communications such as; general correspondences, memos, charts, coordinate quarterly communications meetings etc
Negotiate with vendors, maintain and examine leased equipment, purchase supplies and manage areas such as stock rooms

Administrative Asst Resume Examples & Samples

Calendar management, schedule appointments. Complete expense reports and create presentations
Plan for department/function meetings and coordinate meeting logistics for large teams
File maintenance, process mail, copying, etc
New hire on-boarding (IT set up, introductory meetings scheduled, IProcurement, I Expense)
Ability to understand how various pieces of the business fit together
Ability to handle confidential and sensitive information
A team player with ability to resolve conflict
Minimum of 3 - 5 years of related experience, preferred

Senior Administrative Asst Resume Examples & Samples

The ideal candidate will be experienced in handling a wide range of administrative and site support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs
Be responsible for interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
Assist management with preparation of presentation materials
2-4 years experience in a similar job role/environment
At least 4 years as Senior Admin Asst
At least 4 years experience of working with financial services industry
Strong communication skills to be able to communicate at all levels
The candidate should have a proactive approach to problem solving
Minimum of 4 years of work experience as Sr. Admin Asst
Excellent interpersonal relationship and communication / presentation skills
Demonstrates initiative and is a self starter
Drive/Determination and knowledge

Administrative Asst Resume Examples & Samples

Prepare reports and summaries relative to manpower, overtime, budgets, etc. for the units being supported
Maintain high degree of confidentiality in reporting technical information and all other subject matter
Maintain appropriate department records including employee files
Prepare Change of Status (COS) forms for management
Generate standard work practices and modify as needed
Retrieve and compile data to track overtime, collect financial information and other business unit metrics for management. Prepare reports as required
Support other administrative assistants during periods of absences such as vacations, etc
Interface with suppliers, manufacturing engineers or other internal customers to meet the needs of the business unit
Archive documents per applicable retention policies and procedures
Schedule area activities for the business unit staff when requested
Coordinate payment of bills, invoices, RPO’s etc
Use ACE tools as part of daily work activities

Administrative Asst Resume Examples & Samples

Manage executive’s calendar, meetings, travel and correspondence
3+ years executive assistant experience supporting a Vice President
Advanced computer skills using MS Office (Word, Excel, PowerPoint, Outlook)

Senior Administrative Asst Resume Examples & Samples

Assists with preparation of Regulation 9 real estate reviews
Assists with obtaining title insurance and appraisals
Participates on client sales and service calls as needed
Frequent interaction with other areas of Trust and the Bank
Provides back-up support with client communication and problem solving
Fosters positive professional and customer relationships
Ensures smooth transition as client moves among service models
Works with Administrative Service Group (ASG) to process real estate related bills
Provides necessary maintenance/interfaces for trust and real estate accounting systems
Pro-active with a sense of urgency for client services and completion of projects/tasks
Works with multiple managers with need to balance priority
Assists with property inspections and with meeting third-party vendors in outside locations
Learns basic knowledge of Real Estate and Fiduciary Law
Provides oversight for a geographically dispersed and diverse portfolio of 130+ residential, commercial farmland and vacant land properties
High School or GED equivalent required
Associate Degree preferred
Trust Real Estate Administrator or related experience preferred
Proficient with Microsoft Excel and Word
Strong technical skills in order to provide system administration and support
Detail oriented and good problem solving skills
Deep consideration for success of team members and support for the mission of the organization
Understanding of company policies, procedures and operations
Effective customer relations

Administrative Asst Resume Examples & Samples

Understand and enforce specific security and export control policies and procedures
Act as Protective Service liaison with export control and Pratt Connecticut operations in relation to the “Visitor Registration System”
Compile and prepare reports for Site Group and Protective Services
Interface with internal and external customers to meet the needs of the North Berwick facility
Administrate the Protective Services “Standard Operating Guidance” program working with Protective Services officers to ensure guidance documents are up to date
Conduct security surveillance maintaining vigilance of specific controlled area, reporting abnormalities as necessary
Operate as an emergency dispatcher in Protective Services during emergency situations

Administrative Asst to Group President Resume Examples & Samples

Provide phone coverage, mail distribution, calendar management and email support. Calendar management can be highly complex due to the volume of meetings these leaders are involved in. In addition, calendar management includes both internal and external stakeholders from all levels of the organization to include international stakeholders where time zones must be anticipated and included in the scheduling. Email support can be very complex as well, as it entails utilization of independent judgment and action on certain high level and extremely confidential related items
Manage the development of domestic and international travel itineraries/agendas, and coordinate booking all related travel details (transportation, lodging, passports and visas, etc.)
Manage all T&E expense management activities for their principles (expense reporting, tracking, journal vouchers, reporting, etc.)
Data and Systems: Possess the knowledge and skills required to access and collect data via Company approved technologies/databases or the internet. This includes the ability to complete electronic forms, produce reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases
Technology/ Tools: Working knowledge of specialized databases, systems, and communication mechanisms (KO Buy, Concur Travel Management, Flex time, E-Time, Link, SAP, etc.). Advanced knowledge of Microsoft Word, PowerPoint, Excel, and Outlook
Communication Skills and Business Etiquette: The ability to effectively communicate with others via telephone and/or in person in a professional and helpful manner while building credibility and rapport. This includes the ability to be diplomatic and tactful, demonstrate appropriate behavior, and maintain composure in negative circumstances
Initiative & Problem Solving: Proactively anticipates critical needs and moves forward with solutions with minimal guidance
Ability to Maintain Confidentiality: Handles all information with the highest level of confidentiality
Reporting and Analytics: Ability to use spreadsheets, develop formulas, and prepare analysis and reports

Administrative Asst Resume Examples & Samples

Compiles information and prepares a variety of drafts and finished documents including schedules, presentations, charts, graphics, tables, and reports
Reviews finished materials for completion, accuracy, format, grammar, spelling, and composition
Receives phone calls, answers requests for factual information pertaining to the department?s specialty, and/or directs calls to the appropriate associate or department
Handles incoming and outgoing mail and correspondence, including opening, reviewing, routing, and distributing
Orders, maintains, and tracks an adequate inventory of office supplies and forms, obtaining proper approvals and staying within allotted budget

Administrative Asst Resume Examples & Samples

New Hire Recruitment
Financial Records Management
Student Employment
Payroll and Timekeeping Management

Senior Administrative Asst Resume Examples & Samples

Primary support for Head
Diary management and manage email correspondence
Client liaison up to and including CEO level
Prepare presentations and pitches
Provide support for visiting executives
Co-ordinate domestic and international travel
Expense administration and accounts payable
Maintain good relationships with co-workers and clients
Preparation of highly sensitive and confidential information
General office administration
O Administrative support for CIB Technology teams at one or more sites in Bangalore

Administrative Asst Resume Examples & Samples

Previous experience with customer service or interactions with the public
Previous experiencereading, comprehending, and analyzing information and data in both paper and electronic forms
Previous experience inrecords management
Proficiency with MS Office and internet research

Administrative Asst-md Resume Examples & Samples

PERFORM ADMINISTRATIAVE DUTIES FOR THE MANAGING DIRECTOR AND DEPARTMENT, WHICH MAY INCLUDE MAINTAINING FILES, DRAFTING CORRESPONDENCE AND PREPARING PRESENTATIONS
SORT, READ AND DETERMINE ROUTING OF INCOMING MAIL AND MAINTAIN FOLLOW-UP FILES AS NEEDED
ASSIST WITH ROUTINE AND SPECIAL PROJECTS, WHICH MAY INCLUDE MONITORING THE PROGRESS OF PROJECTS FROM INITIAL REQUIEST TO COMPLETION
HANDLE INTERNAL AND EXTERNAL CUSTOMER INQUIRIES; RESOLVE ISSUES AND REFER COMPLEX SITUATIONS TO APPROPRIATE LEVEL AS REQUIRED
MAINTAIN PERSONNEL RECORDKEEPING AS RQUIRED
MAINTAIN CALENDAR, COORDINATE AND SCHEDULE MEETINGS AND CONFERENCE CALLS; PROVIDE MATERIAL AS APPROPRIATE FOR MEETINGS/CALLS; MAY BE REQUIRED TO TAKE MINUTES DURING MEETINGS AND CONFERENC CALLS
MAKE TRAVEL PLANS AND MAINTAIN ITINERARY FOR TRIPS. PREPARE ANY NECESSARY MATERIALS FOR TRIP. ENSURE THAT EXPENSES ARE SUBMITTED FOR PAYMENT
REVIEW VENDOR AND PROFESSIONAL INVOICES, PREPARE DOCUMENTATION FOR APPROVAL AND HANDLE FOLLOW-UP IF REQUIRED
ORDER AND MAINTAIN OFFICE SUPPLIES AND OTHER MATERIALS AS NEEDED
GATHER AND COMPILE INFORMATION FOR REGULAR AND ADHOC REPORTS AS NEEDED BY MANAGER(S) AND OTHER STAFF
COMPLY WITH ALL APPLICABLE LAWS/REGULATIONS, AS WELL AS COMPANY POLICIES/PROCEDURES
PERFORM OTHER ASSIGNMENTS (OR DUTIES) AS REQUIRED

Administrative Asst Resume Examples & Samples

Previous work experience in a position involving customer service or interactions with the public
Previous experience in a position providing administrative, secretarial, and front line customer services duties in a large, fast paced organization
Previous work experience in a position in front line customer service
Previous experience using a Personal Computer

Administrative Asst Resume Examples & Samples

At least 3-5 years experience supporting Executives and/or Senior-Level Management
Advanced user in Microsoft Office, especially Outlook, Word, PowerPoint
Experience making travel arrangements (domestic and international)
Extensive calendar management experience
Strong relationship building and rapport building skills
Excellent time management, organizational and prioritization skills
Ability to handle multiple tasks in a fast-paced, deadline driven environment
Experience creating and maintaining expense reports
Previous Process mapping experience
Previous experience managing projects and/or small initiatives

Administrative Asst Resume Examples & Samples

With general guidance as to priorities, and with considerable latitude for independent judgment, manages data and logistics for CTSI Evaluation and Operational metrics. Actively contributes to the planning, agenda design and organizing of meetings of the CTSI Evaluation Working Group. Prepares and distributes meeting agenda and minutes. Assists in collecting required information necessary to track CTSI productivity and programmatic outcomes, managing multiple databases and developing periodic reports. Participates in planning and implementation of CTSI data initiatives and systems, including contributing to the Common Metrics activities of the national CTSA Consortium
Supports CTSI communication activities by managing the CTSI website change control process, maintaining the website, and contributing to communication planning. Routinely updates and manages the CTSI Calendar of Events maintaining current and accurate information
With general guidance as to priorities, but with considerable latitude for independent judgment, plans and makes all administrative arrangement for multiple committees and meetings both within and external to the department. Duties include providing all logistical support for weekly CTSI events, such as, but not limited to arranging for meeting space, scheduling of speakers, arranging for meeting supplies-including, coordinating availability of food and other services, preparing and distributing program schedules, agendas and other materials, including compiling, synthesizing and distributing meeting minutes and participant evaluations, and other duties related to the planning and implementation of CTSI programs
Serves as managing editor for the CTSI Weekly Update newsletter. Writes or acquires content, prepares drafts, tests, and distributes. Periodically assesses newsletter format and continuously improves. Maintains CTSI website home page content so as to be consistent with newsletter and other website content
With general guidance as to policies and regulations, acts in the absence of the CTSI Office Manager, handling inquiries regarding the CTSI. In support of the CTSI Finance Team, contributes to document development and review for routine CTSI business and periodic pre-award activities for development of funding applications. Exercises independent judgment to route messages as appropriate, in a timely, efficient and predictable manner. Performs other duties as needed

Administrative Asst Resume Examples & Samples

Monitoring department budgets and maintaining accurate records. Compiling historical data and recommending allocation of funds. Researching, resolving, and justifying discrepancies on monthly reports
Event planning including coordinating with vendors, venues and guest speakers. Working with Printing Services to design advertisements, coordinating space, and facilities planning for event
Maintaining departmental personnel files (ex: for tenure and promotion and salary recommendations.)
Serving as the department contact and resource for HR issues
Reviewing policies and processes and recommend changes as appropriate
Composing/drafting correspondence for administrator's signature
Managing and purchasing office supplies
Coordinating complex and varied travel arrangements
Maintain Chair's schedule (including travel.)
Supervise graduate students and work study staff as well as the new predoc program with the University of Bremen, Germany

Administrative Asst Resume Examples & Samples

Responsibilities are broad, varied and may include handling telephone calls, scheduling appointments and relieving the department of administrative detail
Work's to support EMS operations, and Senior level Directors
May coordinate meetings, conferences, presentations, Proof reading, travel arrangements and perform other routine administrative work
May have responsibility for assigned projects within the department utilizing one or more software packages
May compose correspondence of a routine nature, reports, or presentations
Must be able to navigate a wide range of computer software and data entry

Administrative Asst Resume Examples & Samples

Previous experience in administrative, clerical or secretarial duties
Previous experience drafting correspondence and communications to staff members
Previous experience with processing payment vouchers and tracking office expenditures
Previous experience with taking notes and typing for meetings, answering telephones and responding to inquiries
Proficiency with MS Office and experience using database systems

Administrative Asst Resume Examples & Samples

Monitor expenses against monthly budget summaries. Reconcile monthly general ledger
Pre and post award grant budgeting responsibilities for research grants
Make hiring decisions, review salaries, and facilitate performance development, for all hourly and student workers at MHS
Supervise all office assistants, including 4-5 student workers
Purchase office supplies, instructional materials, and outside vendors
Manage One-card and maintain appropriate documentation
Maintain organized and timely filing of budgetary forms. Prepare and process internal Vanderbilt forms (check requests, purchase orders, travel reports, etc.) Prepare draft of Supplies and Services Budget, Graduate Student Award request and Instructional Needs Request form for Director approval

Administrative Asst Resume Examples & Samples

Provides administrative support for assigned faculty members-composes and types correspondence, performs library and computer searches, types scientific papers and course materials, updates curriculum vitae, and provides general support with publication efforts
Manages direction and oversight of all department administrative staff, coordination of schedules, and approval of payroll. Ensures all department faculty have support, reassign administrative support to cover any absence, to include vacation, disability, jury duty, etc
Manages the daily calendars and recommending or choosing among competing demands and using discretion
Organizes reports and data, creates presentations, writes meeting synopses, prepares materials for events, edits and publishes program notices, reviews and updates departmental regulations, sends out announcements, and issues committee meeting reminders
Produces and maintains department quality assurance records, creates reports, includes performing audits for billing accuracy and compliance with CAP and NYS laboratory regulations as directed
Assists with logistical management of projects and event planning, such as reserves spaces, purchases refreshments and supplies, and ensures a seamless implementation
Serves as key contributor to regular departmental meetings and retreats
Covers for other clerical staff during absences
Manages complex requests for external department users, purchases, and invoices by adhering to established policies and priorities and using judgment to determine the most effective and efficient methods
Consults with the department finance to devise appropriate methods to handle complex financial arrangements
Ensures proper allocation of expenses and revenues

Administrative Asst Resume Examples & Samples

Prepare meeting materials and assists with the development of PowerPoint presentations
Assist with travel arrangements and meeting planning for international visitors
Manage the schedule of reoccurring meetings like department meetings, management meetings and 1 on 1 staff meetings for the department head- room reservations, coffee/food orders
Organize newcomers arrival (IT requirements) and FIT meetings
Manage Sharenet
General Lab Activities
Labeling jars for micro
Conduct color odor appearance for other L’Oreal entity raw material receptions
Offsite storage including Micro
Manage Analytical chemical inventory
Manage raw material standards inventory
Service contract scheduling/work orders
HS diploma with 6 years’ experience

Administrative Asst Senior Resume Examples & Samples

High school diploma or GED required; Associate degree preferred
Four to seven years of experience in an office environment
Exercise judgment within defined procedures and practices to determine appropriate action
Follow department processes and procedures and may make recommendations to these processes
Strong working knowledge of several office software packages which include word processing, spreadsheets, databases, graphics and desktop publishing applications

Administrative Asst Resume Examples & Samples

Represent Associate Chair in contacts with Department of Medicine and University leadership, patients, faculty , as well as colleagues and collaborators at outside academic institution, relaying the Associate Chair's instructions, preferences and concerns , and obtaining reports or recommendations for her
Co-ordinate recruitment activities for departmental research faculty in and interact with recruitees and their staff
Represent the Associate Chair in contacts with outside agencies such as the National Institutes of Health, The American Thoracic Society, as well as other Universities and Academic Institutions
Control access to and prioritize the Associate Chair's calendar.Manage the Associate Chair's time by controlling and prioritizing access to her, resolving scheduling conflicts, gathering pertinent information for meetings, including background materials for formulating agendas.Open and prioritize the Associate Chair's mail
Coordinate Associate Chair's lecture schedule and itinerary making arrangements for international and domestic travel
Assist the Associate Chair in all stages of grant and manuscript submission.This will include use of computer software including Word, Power-point, and Excel.Interaction with Department of Medicine and non-Department of Medicine personnel to capture sensitive financial information will also be required
Anticipate the need for, and obtain, background material for conferences and meetings
Compile, edit and check for accuracy material for reports, correspondence and presentations.Update Associate Chair's CV; transcription of various departmental letters and medical dictation as needed.Responsible for office files and supplies
Provide cross-coverage within the Administrative Corridor primarily Vice-Chairman’s and Chairman's Office.Additional projects/duties as assigned

Administrative Asst Resume Examples & Samples

Monitor departmental budgets and maintain accurate and current records by
Compiling historical budget/grant data and recommending allocation of funds
Monitoring grant spending against budget and report status of same
Researching, resolving and justifying discrepancies
Project management which may include
Compiling data, conducting research assignments and summarizing findings according to general instruction
Coordinating space and facilities planning
Perform administrative duties by
Maintaining departmental personnel files
Serving as department contact and resource for HR issues
Reviewing policies and processes and recommending changes as appropriate
May send correspondence under own signature
Managing lab inventory and purchasing supplies
Providing administrative support to research which may include web research and manuscript composition/development
Coordinating complex and varied travel arrangements, which may include meeting planning
Supervise staff by
Providing input for performance development for direct reports
Interviewing and recommending selection of direct reports
Training direct reports

Administrative Asst Senior Resume Examples & Samples

Five years or more experience providing administrative support at the senior manager or director level
Experience managing confidential information
Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings
Experience managing a leader’s calendar and incoming inquiries with minimal direction
Demonstrated experience taking initiative and being a self-starter in day-to-day responsibilities
Ability to professionally represent the Office of the CIO, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors
Exceptional organizational skills with ability to prioritize, multi-task and proactively prepare for upcoming meetings and events
Ability to provide professional correspondence and communications as a trusted representative of the executive office
Ability to build and maintain relationships with executive support across Southern Company
Demonstrated proficiency in Microsoft Office products, including Outlook, PowerPoint, Word, SharePoint and Excel
Demonstrated proficiency in SHIPS, STARS, SCOTT, Oracle iExpense and Maximo
Must possess excellent customer service, time management, phone, interpersonal, and communication skills
Candidate must possess a strong attention to details, maintain a sense of urgency and be service oriented

Administrative Asst Resume Examples & Samples

Experience with detailed reports
Computer, typing, filing experience
Ability to function with little or no supervision

Administrative Asst Resume Examples & Samples

Shares primary responsibility for telephone coverage
Track and communicate department PTO
Pay department invoices, handle subscription and membership renewals
Assist in department-wide event planning
Travel related reservations and itineraries and expense reimbursement
Preparation, organization, distribution and filing of various documents and reports
Assist with setting up meetings, scheduling of conference rooms and food orders as needed
Maintain department's office supplies by checking inventory and ordering items
Ad Hoc projects as needed
Provide back-up coverage to other administrative assistant(s)

Administrative Asst Resume Examples & Samples

Manages and maintains calendars and schedules
Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications
Ensures quick and accurate data entry of various company correspondence into computer database as needed by the business
Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals
Greets visitors and callers, handles their inquiries, directs them to the appropriate persons according to their needs, and ensures completion of paperwork, sign-in and security procedures for all visitors
Sets up and maintains paper and electronic filing systems for records, correspondence, and other material
Opens, reads, routes, and distributes incoming mail and other material and answer routine letters
Completes forms in accordance with company procedures
Makes copies of correspondence and other printed material
Reviews work done by others to check for correct spelling and grammar, ensures that company format policies are followed, and recommends revisions
Composes, types, and distributes meeting notes, routine correspondence, and reports
Minimum of 2 years office experience, preferably as an Administrative Assistant
Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Microsoft Word. Experience in Kronos systems a plus
Ability to input information quickly and accurately from a variety of sources to multiple databases including Microsoft Word, Microsoft Excel, Microsoft Outlook
Ability to demonstrate a high degree of initiative
Excellent verbal/written communication skills
Ability to communicate with others at all levels in organizations
Ability to adapt to changing organizational and operational needs
Must be able to pass all pre-employment screens (including drug, background and criminal checks)

Senior Administrative Asst Resume Examples & Samples

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer
Organizes and maintains file system, and files correspondence and other records
Answers and screens manager's telephone calls, and arranges conference calls
Coordinates manager's schedule and makes appointments
Greets scheduled visitors and conducts to appropriate area or person
Arranges and coordinates travel schedules and reservations
Conducts research, and compiles and types statistical reports
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings
Prepares outgoing mail and correspondence, including e-mail and faxes
Orders and maintains supplies, and arranges for equipment maintenance
Manages the monthly payroll time sheets
Updates the Corp. phone list and directory
Updates MM personnel on intranet site
Maintains & updates CHS master facility listing for MM on intranet
Keeps the email distribution list up to date (CHS-ALL-Materials Mgmt.)
Maintains the CHS corporate contracts on internet

Administrative Asst Resume Examples & Samples

Manage calendars, schedule meetings, travel coordination and meeting set-up and management with outside clients
Give clerical assistance to 15+ team members
Budget Management: complete monthly processing including: monthly reporting detail, advertising tracking, and manage budget spreadsheets for forecasts and actual spends
Financial support: process invoices, purchase orders and check requests, track expenses. Also includes commission support
Project management: As assigned support projects and tactical execution
Marketing support: plays a critical role to provide secondary and back-up support and admin services to email and social marketing
Advanced skills in Word, Excel, Outlook, and basic PowerPoint
Knowledge of financial principles

Administrative Asst Resume Examples & Samples

Under moderate to limited supervision, compose, prepare, review and/or process documents which require some independent analysis, exercising moderate judgment and good working knowledge of company and/or department work procedures; obtain, assemble and organize data for use by supervisor or others; establish and maintain filing and record keeping systems; answer customer or public inquiries and follow up on routine inquiries as required; maintain confidentiality of company matters and data as required
Communication and interpersonal skills: effectively and clearly communicates instructions, ideas and department procedures and policies to customers, employees and managers in person, by telephone or by written or electronic means; works effectively as a team member within department and, due to knowledge and expertise, participates on inter-department teams as requested
Customer focus: anticipates needs of customers, management, and department, providing recommendations for procedure revisions and efficiencies that improve customer service
Problem solving and initiative: uses independent judgment, initiative and knowledge of department and company needs and goals in accomplishing work assignments; reviews, initiates and recommends corrective actions or improvements to administrative practices; informally recruits others inside and outside of department who are knowledgeable to assist in resolving administrative, clerical and technical issues

Administrative Asst Resume Examples & Samples

Makes arrangements for faculty development activities, workshops and conferences, including arrangement of space. Assistance with preparation of materials and presentations for conferences, meetings and reports.Coordinates obtaining continuing medical education (CME) certification for these conferences and preparing CME reports.Provides logistical support for conferences and courses.Critiques events and reviews the event evaluation, writes an event summary and develops initial plans for subsequent faculty development workshops and courses
Coordinates the logistics for Faculty Development Programs, including arrangement of space, updating of grant applications and coordination of the selection committees.Responsible for advertising the programs to the University community
Develops and updates brochures and other materials relating to workshops and conferences.Develops and maintains distribution lists for these materials.Develops plans for advertising the availability of these workshops and conferences both within and external to the Medical Center. Faculty Development Website maintenance, including organization of materials and information to be placed on the website. Upkeeps the database
Collaborates and coordinates events with other university-wide offices for faculty development and other medical school offices
Collects and coordinates data for annual reports
Monitors expenses, budgets for the office.Develops budgets for workshops and large events (conferences with 150-200 attendees)
Assists in the preparation of grants to support faculty development activities
Calendar coordination for the Associate Dean (including arranging committee meetings, appointments, special events); general correspondence, both internal and external. Handles day-to-day office operations: telecommunications, ordering supplies, etc. Arranges travel and conferences.Drafts routine and non-routine correspondence.Maintains frequent communication and coordination with medical center faculty and senior administration offices and various external professional organizations.Assumes other management responsibilities as designated by the Associate Dean
Supports the endowed Dean’s Teaching Fellow Program and works under the direction of the Directors of this program to support its faculty development goals
Train and supervise student workers as needed by the Office

Administrative Asst Resume Examples & Samples

Associates or Bachelors Degree in Business is preferred
Competency for written communication, oral communication, spelling, grammar, sentence and paragraph structure
Computer literacy is required including MS Word, PowerPoint, Excel, Internet, & lotus applications
At least five years work experience in a similar support position
Requires 60-65 wpm typing

Administrative Asst Resume Examples & Samples

Responsible for the coordination and oversight of grant proposal submissions. He/she will work closely with the administrator but will need to function independently in carrying out the various activities required in this process.Must have a good working knowledge of all the various funding sources and their guidelines for proposal submission; must communicate with external program officials and federal agencies when seeking clarification of the guidelines. Must be able to read and interpret many different types of application guidelines
Prepare reports as required for grant reporting.Using independent judgment, develop system of collecting and accurately reporting data
Utilizes advance computer skills and graphic skills in the production of all documents. Responsibilities include creation and development of biographical sketches, other support, importing word documents into computer-based forms, creation of tables and power point documents and importing them into word or other document forms
Monitor grant spending via University of Rochester workday.Provide projections of funds.Reconcile monthly ledgers.Track and correct missing/inaccurate charges
Prepare HRMS forms to correct faculty and staff distribution of effort.Identify and correct errors related to distribution of effort
Compile, edit and check for accuracy EER’s, request for payments, and purchase orders.Using University and department standards, ensure that charges are appropriate and applicable
Working with web master, maintain EIOH website research section.Make suggestions for change
Coordination of document approval and routing, including University ORPA sign-off, HRMS, and purchasing forms
As appropriate attend meetings related to University policies and procedures, including but not limited to human resources and research administration.Maintain CLASP certification.Share information learned at meetings with other members of department as appropriate
Assume responsibility for internal review of proposal submission in the Administrator absence

Administrative Asst Resume Examples & Samples

Independently manage budgetary responsibilities for department, including operating, internally designated research, gift/endowment, and sponsored projects
Analyze, forecast and develop annual budgets
Monitor expenses against monthly budget summaries. Reconcile monthly ledgers
Submit monthly transaction and balance reports to faculty and department Chair
Advise Chair and staff of funding availability
Work with Chair in submitting annual budgetary needs to Dean’s Office
Maintain organized and timely filling of budgetary forms
Review and approve check requests, purchase orders, and travel reports
Manage Departmental Supplies / Services and Graduate Aid Budget
Serve as departmental ONE CARD expense approver reviewing all Concur expense reports for accuracy and correct allocation to appropriate center

Administrative Asst Resume Examples & Samples

Answer high volume of incoming email from Account Execs, Inside Territory owners and Inside Sales Reps
Create custom product lists and quotes using Excel (vlook-ups, pivot tables, writing formulas for sums)
Special order tracking and follow up
Researching products including pricing and availability
Multi-Tasking in a fast-paced environment
Advanced knowledge of MS Excel – MUST know pivot tables, vlook-ups, and writing formulas for Sums
Proficient in Outlook
Comfortable with web-based applications
Ability to prioritize and organize

Administrative Asst Resume Examples & Samples

Responsibilities are broad and may include managing surgeon schedules, handling telephone calls, scheduling appointments, and a variety of administrative tasks
Supports managers and physician leaders in the East Region general surgery department, United General Surgery Clinic & United Bariatric Clinic
May coordinate meetings, conferences, presentations, travel arrangements and perform other routine administrative work
Responsibility for assigned projects within the department utilizing one or more software package

Administrative Asst Resume Examples & Samples

Responsible for the overall operations and staff of the Access Center and its performance. Creates policies, procedures, and protocols that support Access Center and physician offices including physician referrals, scheduling, inbound and outbound calls, identifies areas of concern and provides resolutions. Monitors ACD line reports to ensure adequate response times to calls received. Identifies trends and makes recommendations on staffing needs based on continuous monitoring. Operations Manager will be the first point of contact for providers and APP’s regarding scheduling changes, review of procedures regarding patient calls, and contacting patients for patient care resolutions
Responsible for the following supervisory responsibilities of designated staff: recruiting, hiring, staff onboarding, development and performance management. Assure annual staff mandatories are completed and ensures adherence to policies and procedures
Responsible for Master/Daily schedules and system template build, and serving and the primary subject matter expert/trainer for the Department for EPIC
Responsible for developing guidelines for prioritizing and assigning workflow and evaluating effectiveness. Schedules and attends regular staff meetings to effectively communicate changes within the organization. Attends ambulatory meetings and implements new guidelines in a timely manner. Forecasts weekly staff schedules ensuring proper staffing to support daily office operations. Provides back up as necessary in offices or assisting with surgery scheduling
Responsible for the operational onboarding of new faculty in regards to practice. Meets with faculty to implement provider schedules in conjunction with the billing manager to ensure insurance and compliance with regulatory standards
In conjunction with the Operations Administrator, provides supervision and operations oversight of regional offices, ensuring proper training, policy adherence, and maintenance of clinical regional office(s)

Administrative Asst Resume Examples & Samples

Assist and support daily activities of assigned management teams including answering calls, responding to email and other correspondence, organizing and prioritizing calls and information as needed
Coordinate, schedule, and participate, as needed, in meetings. Related activities include taking minutes, preparing agendas, and maintaining records/documents
Maintains supplies inventory; anticipating and ordering needed supplies, placing and expediting supply orders, verifying receipt of supplies
Prepare invoices for various individuals as directed
Maintain office organization including operation of equipment by ensuring preventative maintenance, calling for repairs, etc
Assist with various special projects as directed by management/business unit team
Handle incoming mail and documents
Ensure timely handling of sensitive documents
Handle incoming phone calls from vendors, customers, and other parties
Schedule and organize travel arrangements for management and business unit team
May work independently and/or within a team on special nonrecurring and ongoing projects as needed
Provide administrative support to other ONB staff as directed
High School diploma or GED Equivalent
Associates Degree in Administrative Services/Business preferred
5 plus years of related administrative experience is preferred
Strong working knowledge of Microsoft Word, Excel & PowerPoint
Must be able to multi task and manage changing priorities and deadlines

Administrative Asst Senior Resume Examples & Samples

Five years or more experience providing administrative support at the senior manager or director level or equivalent
Ability to professionally represent the General Counsel Organization, including professional interactions with other executives, managers, peers, department employees, external organizations and vendors
Demonstrated proficiency in SHIPS (HRIS system), STARS (Timekeeping), SCOTT (travel management), Oracle iExpense (expense management) and Maximo
Candidate must possess a strong attention to details, maintain a sense of urgency and be service-oriented

Administrative Asst-appraisal Review Resume Examples & Samples

Performs administrative functions to support the department such as, expense requests, ordering of supplies, distribution of mail, answering phones, filing, etc
Preparation and distribution of reports and files, writing letters and correspondence, and entering and maintaining databases
Coordinate projects to assist department associates
Assists customers to resolve questions or concerns
Maintains manager's business calendar reminding them of scheduled meetings and appointments
Assist manager with confidential personnel matters and management reports
General knowledge of banking
General knowledge of real estate terminology
General knowledge of identifying various types of property
Knowledge of customer service processes
Typing skills – 45wpm preferred
Basic computer skills (test)

Administrative Asst Resume Examples & Samples

Proficiency operating a personal computer (PC)
Previous work experience performing administrative and secretarial duties
Proficiency using Microsoft Office applications
Previous work experience leading and training entry-level administrative employees
Previous service in the Armed Forces of the U.S. on active duty continually for six months and have not been dishonorably discharged

Gcba Administrative Asst Resume Examples & Samples

Answering questions for customers concerning their accounts
Posting loan payments
Balancing cash drawers and making up daily deposits
Contact insurance companies and customers about canceled insurance on a daily basis
File new and renewed insurance policies in customer’s file
Force placed insurance processing
Automobile title tracking
Insurance claims
Complete and pass required BVS courses by due date
Level 3: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Level 2: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Level 2: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Level 2: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations

Administrative Asst Resume Examples & Samples

Represents the executive in contacts with numerous high level visitors including Trustees, Board Members, Vice Presidents, CEOS of local industry, majors donors to UR, candidates for the Institute and Chairs of University Departments. Anticipates needs and relays executive’s instructions, preferences, concerns, etc. Makes recommendations on these items and serves as a liaison to assure the officials are informed appropriately
Plans and handles all activities related to complex travel arrangements, including special accommodations for hotels and event attendance, parking, seating, etc. for the Director and the Institute
Arrange meetings, special events, candidate and guest speaker visits. Coordinate, publish and distribute itineraries and seminar notices. Greet visitors, assist speakers with presentations set-up using PC and/or Macintosh laptop computers
Plans and makes all calendar and administrative arrangements. Chooses or recommends among competing demands for time. Receives mail and telephone calls on behalf of the Director and the Institute. Screens, analyzes, prioritizes and responds to all items as appropriate
Assist the Director in word processing for book, journal reviews and manuscript submissions relating to research activities. Reviews and edits communication for flow of content, consistencies, accuracy, and compliance with various standards. Finalize changes in text and graphics; format documents for various scientific and medical journals. Creates, acquires, prints and distributes documents in PDF format. Maintain publication log and correspondence files; prepare presentations and lecture material for Director
Assist with the creation of PowerPoint presentations and supporting documents for conferences and meetings
Assist in grant applications; including UR grant sign-off and final compilation of grant application. Adapts figures for grant text
With minimal direction, oversee the day-to-day operations of the Institute office and related Institute services, including assisting Institute Director in responding to emails, note taking, documenting conversations. Review and edit draft letters and written reports. Responds to routine and non-routine correspondence
Assist with developing and maintains the Center website; including design layout, content and functionality of the site. Oversee the navigation of the site to ensure it is attractive and user-friendly
Ensures office compliance with HIPAA, OSHA, and Joint Commission policies, including processes, procedures, and documentation
Estimates expenditures for supplies and auxiliary services. Reconciles monthly budget and expenditures reports. Independently prepares and authorizes financial forms (including 312 Requisition, Travel & Conference, Request for Payment, Purchase Orders) for the office. Maintains appropriate records for requests and track timeline for payments. Provide Excel documents to maintain accurate records. Provide direct assistance in the monitoring of the budget by gathering financial backup for invoices/purchase orders to verify accuracy. Represents the University in conversations with providers and vendors

Administrative Asst Resume Examples & Samples

Process Rebate Checks & Customer Letters
Complete Pre-Sales Queries
Complete Insurance Certificate requests
Process scheduled Mill Reports
Provide reporting on Market Price Increases
Update Customer Terms and Conditions as needed
Meeting & Event Planning / Business Lunch & Corporate Dinner planning
Maintain Supplier Scorecards & complete Supplier Questionnaires
In charge of: Mail / Postage /Copying / Customer Mailings / Ordering Supplies /Storeroom
Processes Invoices/Check Approvals & Expense reports
Schedule/facilitate “Star12” Web based training programs
Maintain weekly internal employee schedules & Tracking of time off
Run daily UNFI report
Answer phones and greet visitors as they arrive
Other special projects as assigned
Professional correspondence skills, both verbal and written
Direct work experience as an Administrative Assistant
Exposure to a Sales or Sales Mgmt hierarchy within a business organization
Exposure to a med. to large professional office setting a plus
Heavy experience with Microsoft Excel, Word, Outlook and PowerPoint level II
RFI Document (Request for Information) experience a large plus
Basic Oracle Database experience (Discoverer/Data Warehouse) a plus
Multitasking Project/Task management ability a critical requirement
Positive, outgoing, “dive in” & get the job done attitude an absolute requirement
Experience in training documentation, multiple computer systems, scheduling & Mtg. organizing

Administrative Asst Resume Examples & Samples

Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval
Maintains roster of mailroom boxes
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons
Self-starter with excellent communication, interpersonal and customer service and telephone skills

Brokerage Administrative Asst-brkada Resume Examples & Samples

Assist with check-in procedures of new boats delivered to the dealership
Perform general maintenance at facility, including small repairs, lawn maintenance and dock maintenance
Assit forklift and detail teams when needed

Administrative Asst Resume Examples & Samples

Supporting two University executives and their calendars
Interfacing with other executive support staff and vendors
HR and other confidential information
Proficient in Microsoft Office: Outlook (specifically complex calendaring), Word, Excel, HRMS Trained
General office equipment: Fax, copy, scan
Proofreading correspondence
Well organized, must be able to multi-task and prioritize tasks

Administrative Asst Resume Examples & Samples

Coordinate calendars and schedule meetings, including meeting space reservations and document preparations (i.e. agendas, PowerPoint presentations, meeting minutes), for department lead
Arrange conference calls and answer/screen calls for department lead
Coordinate all aspects of travel schedule for department lead, including reservations and confirmations of air travel, hotel, car rental, special/offsite event participation (i.e. out of state meeting, special event conference)
Prepare expense reports for department lead
Review vendor invoices for payment approval and maintain record of expenditures
Prepare internal documentation for department capital projects and vendor agreements, as requested
Organize and maintain file system for efficient access to both paper and electronic files
Compose and type routine correspondence for department lead
Create, manipulate and prepare data in Excel, as well as conduct research and prepare statistical reports
Prepare orientation material for new personnel and train/mentor, as needed
Greet scheduled visitors and escort them to appropriate department personnel, when needed
Copy, scan and fax printed materials
Maintain and prepare monthly report of department personnel time-off (i.e. vacation, sick leave)
Distribute incoming mail to appropriate personnel and prepare outgoing mail via Fedex, UPS and USPS
Order/Maintain department supplies according to budget and arrange for equipment maintenance, when needed
Assist department personnel with IT requests to keep department technology resources at optimum levels
Other administration and clerical duties, as needed

Senior Administrative Asst Resume Examples & Samples

Ensures deadlines are met and follows up on pending matters. Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Business
Compiles data from various sources/systems. Prepares correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff
Determines appropriate data to include in responses to information requests. Reviews compiled statistics and gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts
Controls screening telephone calls, mail, and visitors directed to the Business or Business Leader. Advises callers, takes messages, and answers questions relating to the unit's function. Interacts with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit
Prepares letters and memoranda from thorough knowledge of Company's policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
May take minutes of meetings and maintains the final records of the meetings

Bwpo Administrative Asst-eg Resume Examples & Samples

Generate and maintain schedules and maintain individuals’ calendars including all clinical, administrative and research responsibilities with follow through on any necessary arrangements (i.e., travel accommodations, reservations, applications, function planning)
Create and maintain files, some of which are highly confidential
Assist with administrative and organizational tasks related to the various priorities and projects of the Department of Newborn Medicine
Perform data entry into existing spreadsheets and database software, create databases as needed. Create graphs, power point presentations and other materials for presentation at meetings and conferences
Act as a backup assistant to other areas within the Department

Administrative Asst Resume Examples & Samples

Ability to work proficiently and calmly under pressure situations
Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Respond & Recover) in an accurate and timely manner
Work schedule Monday, Wednesday ,Thursday 1pm-5pm, Tuesday 8:30am-5pm with vacation coverage as required
Requires creative thinking and problem solving skills

Administrative Asst Resume Examples & Samples

Experience in preparing and managing budgets in higher education
Knowledge and/or experience with Travel Tracks, CourseLeaf (or other class scheduling software), GATO (or other web content management system), and TRACS (or, another Course Content Management System)
Knowledge of Texas State University policies and procedures
Knowledge of and/or experience with SAP

Senior Administrative Asst Resume Examples & Samples

Coordinate, organize, and manage scheduling for both on-site and off-site meetings with vendors and internal staff
Coordinate and book all travel (i.e.: airlines, hotel, ground transport) with in-house Mattel travel department
Provide general administrative support including but not limited to handling department shipping requests, product RFP's, expense report processing, and supply needs as requested
Help create PowerPoint presentations as needed
Maintain and publish department reports as needed
Effective communicator (verbal and written)
Organization and skills are critical
Ability to consider big-picture issues
Must be results-oriented while maintaining high quality standards
Minimum 3 years of administrative experience in a fast-paced environment
Must be detail-oriented with excellent organizational skills and be able to multi-task concurrent projects with excellent follow-through
Flexible team player with experience working within a support and client service environment and ability to establish strong working relationships with internal and external partners
Intermediate to advanced computer skills, including proficiency in Microsoft Word, Microsoft Outlook, Microsoft Excel and PowerPoint
Results oriented self starter and creative thinker
Proven problem solving and trouble shooting skills
Mattel experience highly desirable
Outgoing/direct
Honest/ethical
Hard working/dedicated
Ability to have fun and keep others motivated during high-pressure situations
Action-oriented
Assertive

Senior Administrative Asst Resume Examples & Samples

Maintain Dean and Associate Dean calendar
Perform a variety of complex tasks to relieve Deans of routine operations and administrative details by fielding questions and resolving issues that can be resolved without the need for the Dean’s involvement
Manage and perform office operations, oversee purchasing and inventory of Dean’s office swag and giveaways, prioritize mail, handle telephone calls, screen visitors, coordinate travel arrangements (and other necessary arrangements for travel purposes, including, but not limited to, domestic and international travel, flight reservations, p-card transactions, completing international travel registry and other related travel arrangements and documents)
Prepare Dean’s correspondence, reports (including, but not limited to, ABA annual Questionnaire, USNWR, Self Studies, NEASC, etc.), memos, speeches and similar documents
Maintain accurate files and records
Conduct research and prepare reports for purposes of planning, strategic initiatives, program development or other projects as assigned
Gather and prepare documents for Dean to review before meetings – syllabi for classes taught, student evaluations, copies of scholarship, background information on people and/or organizations, any other pertinent information
Greet and interact with various members of the public and legal community on behalf of the Dean and Associate Dean
Prepare preliminary documentation for meetings, seminars and events as required. Conserve Dean’s time by reading, researching, and routing correspondence; specially gathered information or meeting results to assist administrators in identifying important issues
Assist in arranging teleconference calls, meetings, etc. outside of the regular scheduled Board meetings; inviting/confirming attendees, catering, and facility set-up as needed
Attend and record various Dean meetings as required maintaining and distributing notes when appropriate
Create, prepare, distribute and collect adjunct appointment letters for online and residential faculty each term and ensure they are delivered to the BSC for processing time
Create and maintain sponsored accounts for all adjunct faculty, both residential and online
Supervise, assign work schedule and work assignments to Front Desk Receptionist position
In conjunction with the Associate Dean, act as primary supervisor for all faculty assistants, including hiring, assigning tasks and conducting performance evaluations as directed by the Associate Dean
Oversee Dean budget and discretionary fund approving invoices as needed. Act as liaison between Dean’s office and BSC for certain financial transactions
Prepare, collect, record and consolidate all travel and p-card expenses, receipts and submit all documents to BSC within the timeframe and in accordance with the format set by UNH policy
Perform other duties as assigned by the Dean

Administrative Asst Resume Examples & Samples

Previous experience providing customer service in a high volume public environment
Associates Degree or higher in Business Administration or Public Administration
Previous experience providing administrative support

Administrative Asst Senior Resume Examples & Samples

Major responsibilities: under limited supervision, perform the more difficult and responsible administrative support activities for Legal Department attorneys, paralegals, and legal operations management, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative. Included in activities are the preparation of pleadings, correspondence, and other legal documents; assisting attorneys and paralegals with the administration and management of case files; filing (including e-filing) of legal documents; managing deadlines for attorneys with minimal oversight; maintaining calendars and coordinating internal and external meetings; preparation of Legal Department time records and expense reports; assisting with travel plans; and assisting in the review and distribution of service of process
Communication and interpersonal skills: effectively and professionally communicates with (1) Legal Department and other business unit management and staff, (2) outside counsel, and (3) court and other government office personnel in a clear and positive manner; influences other administrative employees to work together and accomplish established goals; maintains confidentiality at all times to protect privileged and/or confidential/proprietary information entrusted as part of this position
Client/Customer focus: continually develops knowledge and skills of new technology to increase administrative efficiencies and productivity and improve service to clients and customers
Problem solving and initiative: exhibits appropriate decision making skills in applying knowledge of policy and practice to unique situations; demonstrates creativity and innovation in the resolution of problems; demonstrates appropriate decision making while under pressure and tight time frames

Administrative Asst Resume Examples & Samples

Manage the daily clinical operations by collecting data from various sources, to analyze and interpret
Works in conjunction with nurse managers and access center supervisors for patient care issues
Directs and supervises office staff on a daily basis
Develops and plans employee schedules to meet operational needs
Assigns accountabilities and reviews completed work for accuracy
Provides consistent feedback to staff on their performance and achievements
Develops and plans coordination of training programs/conferences for staff
Meets regularly with clerical staff for information exchange and educational events
Administrative point of contact for Divisional Telemedicine Program
Serve as a resource for staff regarding troubleshooting urgent incoming calls regarding patient care

Administrative Asst Resume Examples & Samples

Manage CTSI education programs in collaboration with faculty advisors, program directors and the responsible Executive Director. Develop daily, weekly and monthly action plans, organize CTSI and other resources to ensure program activities take place on time and within budget, develop and recommend program improvements. Specific program responsibilities include the KL2 career development program, the TL1 predoctoral training program, the CTSI weekly seminar series, the PhD program in translational biomedical science, the junior faculty core curriculum, and the mentor development program
Manage the Rochester Bridges to the Doctorate program.Develop daily, weekly and monthly action plans, organize resources to ensure program activities take place on time and within budget, collect and organize data necessary for program evaluation, develop and recommend program improvements. Participate as a member of the program Executive Committee. Serve as mentor for program participants, especially related to coursework and other activities at the University of Rochester
Serve as a member of the CTSI Evaluation Working Group, with specific responsibilities for gathering and organizing education program data. Lead collection and quality assurance of past participant outcomes data
Serve as primary contact for all CTSI education program applicants and participants. Serves as a resource regarding application, registration and other processes, as well as institutional policies and requirements
Support CTSI communication activities by managing the CTSI website change control process, maintaining the website, serving as editor-in-chief of the CTSI Stories blog, and contributing to communication planning

Administrative Asst Resume Examples & Samples

Assists with application review in on online application system (Slate)
Schedules Admissions Committee meetings
Develops and maintains Excel Spreadsheet containing graduate program candidate information (i.e. GRE scores, TOEFL scores, GPA, experience, etc.)
Assists Admissions Committee and Chair through admissions process, including responding to inquiries for information to final decisions of acceptance
Primary contact for potential candidates; verbal and written communication with candidates regarding any questions or concerns with the Program
Counsels candidates through admissions process
Organizes candidate visits; this includes scheduling interviews with faculty, arranging meals and social events with current graduate students, and compiling data from post-visit evaluations from faculty
Processes reimbursements for candidates, students, and faculty
Works closely with Office for Graduate Education to assist incoming students with pre-matriculation requirements including organizing orientation activities, and any necessary payroll forms

Administrative Asst Resume Examples & Samples

Coordinate, schedule, prepare and participate, as needed, in meetings. Related activities include taking minutes, preparing agendas and presentations, and maintaining records/documents
Generate and prepare reports on a weekly or monthly basis as required
Assist with various special projects and events as directed by management/business unit team
Ensure timely handling of sensitive documents and confidentiality with sensitive subjects

Administrative Asst Resume Examples & Samples

With direction and in accordance with periFACTS and departmental policy and priorities, plans, establishes, and assists in the oversight of the administrative procedures of the periFACTS office
Manages the periFACTS financial account.Prepares financial reports, including analyzing and allocating revenues and expenses appropriately. Distributes reports to periFACTS team and University as needed
Creates, reviews, approves, and distributes invoices
Receives and processes purchases and payments (i.e. checks, credit cards, invoice requests) for periFACTS program and deposits funds according to the University policies and procedures
Creates and distributes monthly evaluation data summaries to continuing education team and periFaCTS staff for review
Maintains author paperwork and payments
Assists in periFACTS initiatives to maintain and improve the learning management system (LMS), leveraging its features for continuous improvement and to increase process efficiency, and assists in implementing new releases. Collaborates with the University LMS team to continuously improve the LMS experience. Train office staff on LMS procedures as needed
Understands the periFACTS business model, programs, and its interpretation in the LMS. Utilizes the LMS to add, maintain, and deactivate users; enroll, notify, and troubleshoot users as needed
Assists in customer service duties to help new and existing customers access the periFACTS LMS on a daily basis
Represents and serves as spokesman for periFACTS in communicating instructions and in interpreting administrative matters to students, periFACTS subscribers, faculty, staff, and the general public concerning periFACTS
Creates and maintains procedural manuals for job duties and creates a backup for essential business duties
Assists in the development of systems and correspondence in an effort to increase the growth of periFACTS and launch the international program
Attends weekly staff meetings. Performs other related duties as required

Administrative Asst Resume Examples & Samples

Manage weekly departmental seminar series as well as special seminars for candidates and distinguished speakers. Independently communicate with speakers and guests. Prepare written invitations and monitor travel arrangements, itineraries, meals, and reimbursement of all expenses and honorariums related to seminars and visitors. Assist with planning departmental events, retreats, and scientific symposia
Provide assistance with departmental grant submissions. Work with research program manager, senior accountant, and faculty to prepare a large number of grant applications each month. Maintain contact with PIs, collaborators and ORPA, and track applications to ensure on time submissions. Attend institutional meetings to stay abreast of changes in instructions and policies to be able to advise faculty and ensure applications are being submitted correctly
Reconcile expenses using URGEMS and UR Financials. Ensure complete and accurate data, initiate corrective action and monitor accounts to be sure corrections are made and backup is available. Maintain constant communication with Accounting, Purchasing, departmental labs, and PIs. Keep up to date on status of faculty research grants and institutional funds. Print reports from UR Financials and distribute them with monthly GEMS reports to faculty. Attend URGEMS and UR Financial institutional meetings to remain current on changes or issues related to this responsibility
Manage undergraduate MBI course to ensure successful yearly program. Interact with course director, students, faculty, and staff on River Campus and at the Medical Center. Maintain confidential undergraduate files and grades. Write letters on behalf of the course director. Anticipate and obtain information for the Course Director, and inform him of things that may require his attention. Plan for and assist during commencement ceremony and class events
Serve as the departmental liaison for international services. Responsible for oversight and maintenance of faculty and postdoctoral visa matters. Counsel incoming faculty, postdocs, visiting scholars, and students on INS rules and regulations, and assist them in the process of acquiring J1, H1B, or permanent residency status. Maintain records on yearly international travel of department members
Monitor and maintain postdoctoral fellow paperwork – appointments, reappointments, and visas. Assist faculty with recruitment of new postdocs. Prepare postdoctoral offer letters and work with University attorneys to obtain their approval
Work directly with faculty and HR to advertise new technical staff openings in the Department. Completes appropriate job descriptions and personnel forms. Guide faculty to be sure correct procedures are followed during the interviewing and hiring process. Work with HR on position and salary offers. Follow up with faculty when staff members are due to have end of probation reviews. Provide support for cGMP Facility, GRC Core, and Proteomics Core including HR tasks, payroll forms, assisting core faculty with requesting and hiring staff, salary distribution changes, payroll issues, and guiding faculty through these processes. Keep Research Program Manager informed of personnel issues as necessary
Assist with renovations, equipment repairs, and complicated laboratory moves. Prepare annual space survey, correctly defining use of space and occupants
Other miscellaneous tasks as assigned

Administrative Asst Resume Examples & Samples

Excellent Writing Skills
Composition and Proofreading Skills**
Broad Administrative Support Experience
Knowledge of University Policies and Procedures and Experience with SAP
Project Management Experience
Demonstrated Adaptability
Analytical Skills
Problem-Solving Skills
Extensive Knowledge of Microsoft

Administrative Asst Resume Examples & Samples

Excellent interpersonal skills and ability to work effectively with people at all levels
Strong time management and organizational abilities with excellent follow up skills
Ability to handle a high volume of work while maintaining accuracy and attention to detail
Proficient with PC software including MS Word, Excel, Outlook, Power Point and scheduling software
Must be a self-starter who takes initiative and has a proactive approach to work

Administrative Asst Resume Examples & Samples

Proficiency in Microsoft Excel and Outlook
Proficiency in Adobe Acrobat
Proficiency in report writing

Administrative Asst-mckay Dee Resume Examples & Samples

Performs a variety of clerical functions, assisting the department manager in planning, organizing, implementing, and accomplishing department day-to-day functions and goals
Greets customers, receives and screens incoming calls, answers routine inquiries, and routes calls to appropriate individual in a courteous and efficient manner
Collects information, compiles data from one or more sources, searches and investigates information, and makes and checks routine calculations for specified forms, report formats, presentations, or other documents requiring specific knowledge of functional operations. Proof-reads and completes documents, checking for accuracy
Prepares, sends, sorts, and distributes mail
Utilizes and provides basic maintenance for all office equipment including computers, scanners, phones, fax machines, printers and copiers. Ensures the office equipment and facility/work area is in proper working condition. Contacts the appropriate service provider (i.e. housekeeping, computer support, or office equipment vendor) to resolve any issues that arise. Coordinates regular maintenance as needed
Provides support for meetings including preparing agendas, reserving rooms, sending appointments, coordinating catering, recording and distributing minutes. Sets up and trouble shoots phone, video, and web conferencing effectively
Orders, stocks, monitors, and maintains adequate office and other supply inventory levels
Investigates simple assigned problems, with assisted method of research, data and information requirements as well as analysis techniques
May act as a timekeeper and ensures timely and accurate submission of payroll information

Administrative Asst Resume Examples & Samples

Evidence of obtaining Driving on the Mall certification
Demonstrated knowledge of Microsoft Office Suite with emphasis on Outlook
Demonstrated knowledge of university policies
Experience with coordinating meetings and events, including on-site event support, securing venues and catering
Demonstrated knowledge with conference rooms and audio/visual equipment
Experience in English composition, grammar, spelling and punctuation (APA style preferred)
Experience in typing and use of personal computer/software (PC and/or Mac)
Experience with Concur travel and Salesforce Service Cloud
Experience in supervising subordinates

Administrative Asst-case Management Resume Examples & Samples

Performs a variety of clerical functions, assisting management in planning, organizing, implementing, and accomplishing department day-to-day functions and goals. Makes interpretations and recommendations. May develop appropriate methods to handle information
Collects information, compiles data from one or more sources, searches and investigates information, and makes and checks routine calculations for specified forms, report formats, presentations, or other documents requiring specific knowledge of functional operations. Proof-reads and completes documents, checking for accuracy. Coordinates collection and preparation of operating reports
Enters data and manages information in a database. Maintains complex files and records. Maintains and updates department resources and tools such as employee lists, referral lists, phone lists, organizational charts, or other department information
Types memos, correspondence, forms, reports, and other documents from rough drafts using professional business writing standards. May prepare first draft
May complete accounts payable, billing, and purchasing processes according to policy

Administrative Asst Resume Examples & Samples

Answer incoming calls to branch and route them to the appropriate employee
Greet Visitors with highest level of customer service
Sign for packages and route them to the appropriate employee, including receiving and signing in new loans from other locations
Mail and overnight disclosure packages and other items as requested
Work with IT to troubleshoot office technology issues
Make copies of supporting materials for office meetings and marketing flyers
Keep office clean and tidy, including picking up waste, watering plants, picking up kitchen, refreshing magazines
Monitor, reconcile and respond to appraisal invoice and credit report invoice discrepancies
Check files turned in by LOs for completeness
Assist Processors with items needed, as requested. Including, but not limited to, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow
Assist Processors with following for trailing items from third parties on suspended loans
Reconcile files with actions needed, including cancelling files and maintaining cancelled files for required time periods
Any other reasonable duties required by Guild Mortgage Company or Branch Manager to be performed by Administrative Assistant

Administrative Asst Resume Examples & Samples

Perform complex administrative, secretarial and clerical duties
Code and file material according to established procedures
Sort incoming mail, faxes and courier deliveries for distribution
Perform routine duties independently, setting priorities and scheduling work in accordance with established and general policies and procedures
Maintain calendars, appointments, and schedules as necessary
Plan and organize travel, meetings, conferences, and events
Compose letters, documents, spreadsheets, and memoranda including material of a confidential nature
Provide back up support for A/P ensuring timeliness and accuracy of information
Assist in preparing accurate bank reconciliation and deposits
Assist with financial reports and month end requirements as directed
Attends meetings as necessary and serves as minute/memo taker. Drafts minutes and distributes as necessary
Extensive spreadsheet creation in excel and creating powerpoint presentations
Post secondary eduation in buisness, computers or a related field preferred
Strong Computer skills: Word, Excel, Access, Outlook, and Power Point
Ability to understand and follow oral and written directions
Ability to communicate clearly and concisely, both orally and in writing
Maintain confidentiality of privileged information obtained in the course of work
Support practice structure (mission, goals and objectives), department policies and procedures
Ability to organize, in order to set priorities, organize workload, handle multiple responsibilities and meet deadlines
Ability to work independently with minimal instruction
Excellent interpersonal skills; ability to work for several managers and diverse clientele a must
At least 1 year experience in an office environment

Administrative Asst Resume Examples & Samples

Experience working in a student-centered or customer-oriented environment
Evidence of exceptional attention to detail
Ability to effectively communicate, both verbally and in writing
Ability to work independently, and as part of a collaborative team
Ability to maintain focus in a fast-paced environment
Evidence of strong organizational, multi-tasking, and time-management skills
Experience working with college students
Experience supervising and prioritizing work of student employees to ensure completion of projects
Ability to manage budgets
Knowledge of Texas State University software systems

Administrative Asst MG Resume Examples & Samples

Receives and screens all internal and external telephone calls, visitors and vendors recording and/or relaying messages for the department head, managers and/or other department personnel. Responds to department specific inquiries concerning services offered or the administrative and daily operational activities of the department. Answers questions, referring to established policies and procedures, or by obtaining additional information from other resources
Composes and formats a wide range of correspondence, including but not limited to letters, lists, forms, tables and charts which often are confidential in nature. Oversees appropriate methods and processes for internal and external distribution of correspondence/records. May record, type and distribute meeting minutes. Reviews, proofreads, and edits correspondence and reports for accuracy, grammar and compliance with procedures or instructions. May provide a variety of administrative support functions for various Corporate Committees
Establishes, maintains, and revises record keeping and filing systems; classifies, sorts, and files correspondence, articles, records, and other department/operations related documents. Maintains department policy and procedure manuals including coordination and distribution of updates. Maintains department records including budgetary records and any required education, training, licensure/certifications, performance management documentation and review of weekly timesheet and processes as appropriate. Follow-ups with department personnel sending reminder notices and tracking the status of all required action items
Provides daily operations support by ordering and maintaining regular and specialty item department supplies. Reviews and researches status of purchase orders, submits and tracks department supply and various vendor order expenses ensuring accurate account coding. Responsible for processing, researching and tracking department invoices and may reconcile the monthly department budget. Obtains and verifies appropriate approval signatures where required. May submit and coordinate work orders for employee telephone, computer, office resets, minor equipment/furniture installations, and coordinates general cleaning, repair or maintenance of department office space. May oversee appearance and compliance standards for common department areas including reception, storage and break/kitchen areas
Oversees department specific special projects and assumes functional responsibilities as assigned. Coordinates with internal departments and/or vendors to review and obtain status updates, obtain and communicate information to the department(s) and monitor project deliverables
Performs a variety of secretarial duties for the manager and/or department including opening, sorting, and distributing mail, preparing mailing lists and mass mailings, arranging and scheduling meetings, appointments and interviews. Completes travel arrangements, and maintains personal calendars for manager(s). Coordinates special department events/outings, including scheduling conference rooms and ordering special equipment or food
Adheres to all Northwest Community Hospital standards, policies, and procedures
Coordinates changes in Physician and employee schedules to assist in providing appropriate coverage
Assists with and provides billing information to patients, lab services and other sites
Assists Site Supervisor in overseeing daily operations, optimizing work flow and processes, preparing operational guidelines and procedures and assisting with training plans for staff
The level of knowledge normally obtained through the completion of four years of high school or the equivalent including coursework in typing, transcription, and office management
Three years of progressively responsible administrative office experience
Proficient word processing and excel skills required
Experience with Microsoft office preferred
The analytical ability to gather and prepare accurate data and appropriately prepare reports
The organizational skills to complete multiple tasks while remaining flexible, and to perform work assignments under minimal supervision despite distractions and interruptions
A high level of interpersonal and communication skills to interact effectively with customers, hospital staff, physicians, vendors, patients and/or members of the community
Ability to use independent judgment to complete tasks
Ability to utilize various office support technologies (i.e. facsimile machine, paging systems, projectors, computer and audio-visual equipment, scheduling systems, etc.)

Administrative Asst Senior Resume Examples & Samples

Under limited supervision, perform the more difficult and responsible administrative support activities, often for more than one person, requiring a significant amount of confidentiality, maturity, discretion, personal tact, judgment and initiative
Collect data, compile and compose reports, correspondence, presentations, forms and letters using independent judgment and initiative; perform moderately complex calculations
Review reports, data and information supplied by other personnel, check for accuracy and adherence to standard procedures and policies
Review and verify in detail, the work of lower classified administrative personnel; take and transcribe shorthand and/or machine dictation (limited to positions that are primarily secretarial in nature)
Drafts more complex memos, letters and reports for circulation within and outside the organization where accuracy is of utmost concern
Effectively communicates to management and customers policies, procedures and decisions in a positive manner; influences other administrative employees to work together and accomplish established goals
Demonstrates creativity and innovation in the resolution of problems
Demonstrates appropriate decision making while under pressure and tight time frames
Experience in utilizing administrative office procedures, practices and equipment (i.e. business English, grammar, spelling, punctuation, letter writing, telephone technique) desirable
Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem solving skills
Demonstrated proficiency with computers and the use of office oriented software products
The minimum experience necessary for this position should include a total of 6 years of related experienceor the equivalent, normally obtained by progression through the classification of Administrative Assistant
Experience should also include varied business situations or circumstances which tend to favorably develop the job incumbent in terms of confidentiality, maturity, discretion, personal tact, judgment and initiative
Successful completion of the Support and Administrative (SASS) selection tests are required for this position
A review of Employment Testing Information, Test-Taking Tips, and the SASS Practice Tests may be helpful. A link to these materials may be found at AEP.com Careers by selecting Employment testing

Senior Administrative Asst Resume Examples & Samples

Determines appropriate data to include in responses to information requrests. Reviews compiled statistics and gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation. Furnishes and obtains information from other senior officers or outside clients and/or contacts
Prepares letters and memoranda from thorough knowledge of Company's policies, procedures, and functions. Intiates responses to correspondence for senior executive or own signature
Plan and manage on-site logistics for small to moderately complex regional events within the Wealth Management Group (The Assistant will partner with Corporate Events for all events with over 50 people or an Executive in attendance)
Support the strategic planning and creative development of event initiatives
Partner with Regional Managers and local wealth center teams to manage event logistics as needed
Develop planning tools; i.e. budget tracking and reconciliation, project timeline, production schedules, event specs, meeting agendas and notes, etc
Manage invitation list process and the WMG master calendar of events
Deliver the Bank of the West event and corporate branding standards at every event
Ensure all compliance needs are met in accordance with Bank of the West standards
Be a team player that is willing to build out processes internally and cross functionally that will ensure the success of WMG events with our global production partners
Requires broad knowledge of operational systems and practices typically gained through
Requires 5 years minimum experience. May require vocational or technical education in

Administrative Asst Resume Examples & Samples

Bachelor’s degree or an equivalent combination of experience and training, preferably an administrative or accounting field; 3-5 years’ experience in administrative capacity
1 year of relevant administrative experience; 2-3 years accounting and financial analysis experience preferred
Proficient in Microsoft Office with advanced skills in Excel
Excellent organizational and office management skills required; meticulous attention to detail is essential
Excellent communication and interpersonal skills are necessary

Senior Administrative Asst Resume Examples & Samples

State of Kansas Employment Application form
Resume, Cover Letter
Current Kansas Tax Clearance Certificate

Administrative Asst Resume Examples & Samples

Provides assistance in the day-to-day administration of the unit and follows up on pending matters
Inputs and retrieves data utilizing knowledge of various computer software packages. Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff. Formats documents and presentations
Initiates and researches information, compiles statistics, gathers, analyzes, and summarizes data for projects or trends and status reports and studies. May assist in preparation of unit budget
Receives and screens telephone calls, mail, and visitors. Routes callers, take messages, and answers questions relating to the unit's function. May interact with Company clients to schedule appointments, answer questions, and resolve moderately complex issues. May act as information source for the unit
Schedules and coordinates meetings and facilities which may include travel and lodging arrangements
Organizes and maintain files, correspondence, records, and other documents
Associate’s Degree - Required
Requires 3 years minimum experience. May require vocational or technical education in addition to prior work experience

Administrative Asst Resume Examples & Samples

With general guidance as to priorities, mange the time and calendar of the Executive Director and Assistant Directors of URMC Executive Patient Services. Control competing demands on time, refer matters to be handled by others, and control access to the Executive Director and Assistant Directors. Act as liaison between the Medical Center senior leadership offices and Medical Center Departmental Divisions
Represents the Executive Director in contacts with Medical Center leadership, chairs, faculty, trustees, donors, alumni and prospects, University leadership, the press, and corporate and government officials. Assist the Executive Director and Assistant Director manage executive patients, including the coordination of weekly luncheons and cultivation events. Proactively relay and frequently anticipate the needs of the Directors, and provide materials used for recommendations to leadership and staff
Anticipate the need for appropriate background materials for the Executive Director for effective decision making and meeting preparation. Proactively prepare and compile background information needed in preparation for executives, meetings, events, and activities. Arrange follow-up meetings, correspondence, presentations, proposals, and publications. Prepare and compose correspondence for the Directors. Prepare contact reports into OASIS system. Edit and publish meeting minutes as deemed appropriate by the Executive Director. Follow all HIPAA regulations and ensure compliance throughout the implementation, evaluation, and continuance of the program
Plan and make all administrative arrangement for Executive Director’s meetings and special events, including meeting facilities and equipment, travel, reservations, special event catering needs, AV requirements, and conference arrangements. Make arrangements and secure medical appointments for executive patients, visiting dignitaries, major philanthropic donors, and major gift prospects as directed by the Executive Director
Maintain the appearance of the Special Patient Services Suite and order all supplies as necessary, and work with various internal and external vendors. Supervise/manage all volunteers
Reconcile expenses on behalf of the office of Executive Patient Services. Process travel expense reports and requests for payments. Reconcile URMC monthly budget expenses and accounting ledgers
Other duties as required by the Executive Director of UMRC Executive Patient Services

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