Administrative Services Resume Samples

The Guide To Resume Tailoring

Guide the recruiter to the conclusion that you are the best candidate for the administrative services job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Create a Resume in Minutes with Professional Resume Templates

CHOOSE THE BEST TEMPLATE - Choose from 15 Leading Templates. No need to think about design details.

USE PRE-WRITTEN BULLET POINTS - Select from thousands of pre-written bullet points.

SAVE YOUR DOCUMENTS IN PDF FILES - Instantly download in PDF format or share a custom link.

Create a Resume in Minutes

D Hudson

Dexter

Hudson

119 Dach Light

Boston

+1 (555) 245 4317

119 Dach Light

Boston

Phone

p +1 (555) 245 4317

Experience Experience

Philadelphia, PA

Administrative Services Assistant

Philadelphia, PA

Farrell, Roberts and Lakin

Philadelphia, PA

Administrative Services Assistant

Assists with monitoring the allotted time for each of the conference rooms as advised by the schedule provided
Work in conjunction with Office Manager to maintain par stock areas of all office supplies
Under direct supervision, performs general office/clerical/production support duties following established procedures and detailed instructions
Performing a variety of duties, without the loss of efficiency or composure
Maintain cleanliness of general office area and work space
Schedules meetings, events, and classrooms. Assists with routine travel arrangements and special events
May supervise or oversee the work of student employees

New York, NY

Administrative Services

New York, NY

Gerhold-Haley

New York, NY

Administrative Services

Event management
Travel management
Understand broad knowledge of departmental and company practices to assist the leadership team and staff while exercising judgement on critical nature of information and confidentiality
Communicate via telephone and in person to internal and external customers to provide guidance
Interpersonal Effectiveness: Understands oneself, effectively manages emotions, listens and communicates with respect, and builds trusting relationships
Assist service coordinators in securing documentation of milestones
Perform other duties as may be assigned by leadership

present

Detroit, MI

Administrative Services Specialist

Detroit, MI

Kiehn, O'Keefe and Effertz

present

Detroit, MI

Administrative Services Specialist

present

Managing and completing administrative requests (gathering and processing offers, reports, managing entrusted task to completion as per request)
Supporting the team in day-to-day work in relation to administrative tasks workload
Managing administrative operations and being responsible for change management
Coordinating statistics reporting (gathering, verifying, reporting and archiving information)
Prepares and distributes all types of correspondence (e.g., letters, memoranda, and essential Wealth Management reports)
Oversees day to day operation of the mail room including receiving and shipping of packages, distribution of items received, FedEX and UPS invoice reconciliation and maintenance of shipping supplies. Providing general office instructions on mail room procedures
Assist Department Manager and Supervisor to coordinate and compile documents and information necessary to complete periodic requests for internal audit, external auditors and Regulatory Agencies

Education Education

Bachelor’s Degree in Business Administration

Portland State University

Bachelor’s Degree in Business Administration

Skills Skills

Prepare and edit correspondence, communications, presentations and other documents
Create and maintain internal databases
Experience managing calendars, coordinating internal & external meetings, travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
Successfully coordinate meetings and events
Answer and manage incoming calls and requests
Receive and interact with incoming visitors
Liaise with internal staff at all levels

Create a Resume in Minutes

15 Administrative Services resume templates

Read our complete resume writing guides

Administrative Services Specialist Resume Examples & Samples

Managing and completing administrative requests (gathering and processing offers, reports, managing entrusted task to completion as per request)
Managing administrative operations and being responsible for change management
Keeping up-to-date internal documentation (control and updates of administrative processes documentation, regular control of procedural documentation for all administrative team members)
Coordinating statistics reporting (gathering, verifying, reporting and archiving information)
Supporting the team in day-to-day work in relation to administrative tasks workload

Cbs-administrative Services Resume Examples & Samples

Provide front desk services to all visitors and ensure their requests are handled in a professional manner
Provide assistance for meeting room reservation
Maintain reception area in a tidy manner
Respond to all incoming calls and ensure that they are answered swiftly and directed to the right contact

Administrative Services Division Manager Resume Examples & Samples

Plans, organizes, and supervises administrative services for department, including customer service, staff training, staff meetings, groundbreakings/dedications, staff reports, departmental work teams, and policies and procedures
Supervises full-time and seasonal staff for the division; Oversees financial and contract management for the department
Oversees preparation of the annual budget for the department
Ensures staff compliance with regulatory safety protocols, and assists with oversight of department and coordination
Coordinates public inquiries
Assists with the coordination of the Parks, Recreation & Cultural Resources Advisory Board & department committees
Oversees special recreation & inclusion programming
Assists Director with the coordination of capital projects as needed
Oversees environmental outreach and volunteer recruitment and recognition program
Oversees community outreach program including Project Phoenix and Relief For Recreation program
Oversees and provides direction to the marketing and public relations program for the department, including program guide and brochures, web pages and social media
Provides administrative oversight to Town maintained community gardens and dog parks, including coordinating membership as well as day-to-day issues
Coordinates, plans and directs the department’s national accreditation process
Coordinates business plan development process for the department
Oversees special use requests along with issues related to non-staffed parks
Coordinates the development & management of State and Federals grants applications
Oversees the department technology needs and administration of registration software
Coordinates issues and requests for use, permits, etc., of unstaffed parks, greenways & facilities
Responsible for the maintenance of parks & recreation data collection and program evaluations and reports
Oversees and implements sponsorship plan
Tracks, monitors, analyzes, and develops performance efficiency measurements
Provides analysis and insight into the department’s policies and procedures to ensure consistency of implementing the Department’s mission and goals
Uses a variety software to pull data for reports and prepare analysis and reports including SAS, NAVILINE, ONESOLUTION, etc
Acts on behalf of department director during their absence as needed
Develops recommendations on operational improvements
Represents the town through memberships in professional groups and organizations
Performs other job-related tasks as required

Intern / Co-op, Administrative Services Resume Examples & Samples

Processes routine items and records
Answers phones and takes messages or provides information
Assists with projects to ensure deadlines are met

Administrative Services Resume Examples & Samples

Travel management
Event management
Expense and payment processing
Client data base management
Information research, faxing/scanning and other general administration tasks
Collating and arranging printing services
Intermediate to advanced knowledge of and experience with software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Access)
Previous experience in Administrative Support or as an Executive Assistant in a professional services firm
Strong communication skills including a high standard of written and spoken English skills
Proficient time management skills with an ability to prioritise workload
Ability to plan ahead, anticipate problems and provide solutions as appropriate
Demonstrated flexibility regarding hours worked, tasks undertaken and people supported
Proven Team player, supportive of colleagues
Ability to maintain strict discretion and confidentiality

Asst, Administrative Services Resume Examples & Samples

Proofreads documents for accuracy and completeness and makes appropriate corrections
Organizes and maintains files and records
Review, code and approved system invoices
Clerical responsibilities for uniform purchases including tracking at the employee level
Administer incentive plans
Operate variety of office equipment
Event planning and coordination for staff events

Asst, Administrative Services Resume Examples & Samples

Screens telephone calls, visitors, and letters; answers routine questions and furnishes information
Responsible for the coordination and scheduling of internal meetings and presentations; gathers and prepares necessary materials and/or equipment
Assures the planning and coordination of the executive's calendar of events; schedules appointments and prepares detailed itineraries, complete with travel accommodations, etc
Assures the maintenance of travel and expense account and records, including form preparation and figure reconciliation
Displays a strong knowledge of desktop tools such as the Microsoft Suite of Office products and electronic mail systems

Administrative Services Administrator Resume Examples & Samples

Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines
Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills
Demonstrated ability to develop and meet budget goals
Extensive knowledge of and experience with administrative and operational priorities in a clinical healthcare setting required
Demonstrated ability to develop and lead teams to accomplish diverse objectives while meeting applicable priorities
Supervisory experience, preferably five years or more in a healthcare setting, required
Experience in and/or knowledge of mental health care operations preferred
Demonstrated experience leading process improvement

Administrative Services Coord Resume Examples & Samples

Supervise central office switchboard operators and records archive staff
Serve as the Central Office liaison to EOHHS Office of Leasing and State Owned Property (OLSOP) for facilities management activities and issues
Manage the ordering, receipt, inventory, and allocation of Central Office supplies
Change out cartridges, toners, and staple cartridges for printers, fax machines, and copiers at Central Office
Pick up DCF copy jobs from the 1st floor and deliver to 4th, 5th, and 6th floors within Central Office as required
Coordinate the storage and destruction of Central Office records according to the Department’s records retention policies
Manage Central Office’s two main storage areas: one located in the basement of 600 Washington Street, and the second located in Salem, MA which is adjacent to the DCF Salem Area Office. Position requires the lifting, maneuvering and moving of (medium – heavy weight) record boxes and includes operating a pallet jack to move a significant number of boxes
Deliver and pickup archive boxes between the state records center in Dorchester and 600 Washington Street once per week and moving of record boxes between various locations as needed
Maintain Central Office inventory of assets. Ensure all assets are properly tagged
Assist the Director of Administrative Operations to coordinate statewide inventory of assets
Coordinate the statewide process for reporting surplus/junk furniture and other assets to the Commonwealth’s Operational Services Division (OSD)
Procure, manage, and oversee the contracts for small moves of equipment in all DCF area, regional, legal, and central offices
Assist area offices in planning moves as needed including procuring the services of moving companies
Perform/coordinate other administrative functions as required
Position requires access to a car and possession of a valid driver’s license in order to perform some of these duties
Proficiency in using Microsoft Office Products (Word, Excel, Access, PowerPoint)
Familiarity state inventory management and records retention policies
Ability to communicate well via e-mail and over the telephone
Ability to work well with staff, Department contractors/service providers, and state-contracted vendors

Assoc, Administrative Services Resume Examples & Samples

Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills
Communication Skills must be at a level to effectively interact with Merck executives and internal/external clients both on-site and remotely to maintain workflow
Ability to handle complexity, and adapt to change
The ability to learn from and partner with existing staff both within the department and experienced administrative services staff throughout the organization
Eight (8) years prior administrative assistant experience is required
Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices
Experience in scheduling complex functions
Outstanding communication and people skills
Experience within training systems
Expense reporting and reserving travel in Concur system
Comet experience processing: Expense Reports; Purchase Orders and Payment Requests and Vendor Add Forms
Experience scheduling complex travel arrangements including multi-leg domestic and international travel
Experience with financial and budget tasks

Administrative Services Assistant Resume Examples & Samples

4 yr. degree preferred,
Proficient in SFDC (SalesForce.Com), MS Office, SAP, SharePoint, SRM, Concur Motivated,
Detail oriented,

Director, Administrative Services Resume Examples & Samples

Coordinates w/TPMG to provide for the seamless transition of patients across the continuum of care. Establishes partnerships w/facility leadership groups
Mentors nursing managers in development of leadership skills, fiscally accountable staffing/scheduling practices, professional development of staff, & outcomes based practice
Develops srvs that achieve a high level of customer satisfaction w/emphasis on customer srv, highest standards of quality & innovation
Maintains a state of continuous regulatory readiness. Enhances nursing practice & patient outcomes through the effective use of the GRASP committee
Plans, organizes, directs, evaluates, & coordinates the staffing office including effective use of position control, scheduling practice, time & attendance system (TIME), staffing system (ANSOS), & workload system (GRASP)
Ensures nursing supervisors provide professional & clinical oversight on off-shifts including mentoring of assistant nurse managers & staff
Minimum five (5) years of management experience required

Administrative Services Rep Resume Examples & Samples

Schedule routine reporting in Andesa and in LifeSys as needed and provide ad hoc reporting from both systems as required
Research and follow up on returned mail
Maintain departmental files and prepare and upload files for imaging based on the system from which the file is generated
Demonstrates solid Microsoft Office proficiency

Administrative Services Resume Examples & Samples

Create and maintain internal databases
Experience managing calendars, coordinating internal & external meetings, travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive
Successfully coordinate meetings and events
Answer and manage incoming calls and requests
Liaise with internal staff at all levels
Minimum 5 years of experience as an Executive Administrative Assistant
Preferred AA or BA/BS degree
Experience handling confidential information and
Proficient with MS Office, Word, PowerPoint, Excel, and Outlook
Ability to work well and collaborate with a diverse range of people, levels and job functions
High attention to detail while working under pressure
Strong communication skills and ability to work effectively with all levels of management and other colleagues

Administrative Services Rep Resume Examples & Samples

Two to three years of experience in accounting/financial transactions and customer service activities
General understanding of processing requests related to account opening, closing and maintenance
Effective interpersonal, verbal and written communication skills
Proven client service and problem resolution skills
Ability to manage multiple tasks and deadlines simultaneously

Director of Administrative Services Resume Examples & Samples

Manages professional and clerical staff engaged in budget preparations, purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions
Directs staff responsible for office management functions to ensure departmental needs for information services and computer support, office equipment and supplies, graphic services and other support services are effectively met
Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures
Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies
Coordinates with vendors, consultants and city personnel to facilitate the implementation of new information systems and the acquisition of new computer equipment
Oversees the preparation of operating and special program budgets and authorizes invoices for payment to vendors
Advises management on budgetary requirements and personnel rules, policies and procedures
Administers personnel programs at the district or bureau level including employment hiring and processing, progressive discipline, and employee relations functions
Ensures proper maintenance of facilities including provision of needed custodial services
Establishes work standards and evaluates staff performance
Prepares reports on productivity, operating and personnel costs and administrative work operations for management review
Participates on projects to streamline administrative and programmatic procedures in order to create cost efficiencies
May prepare grant applications for federal and state funding of programs

Administrative Services Leader Resume Examples & Samples

Provides staff (3rd party) supervision, direction and development
Consolidates contracts to leverage pricing from CBS global service providers
Direct contact for 3rd party vendor for NA
Responsible for MA Budgets
Works closely with CBS PMO on build outs
6+ years of related facilities/office services or other relevant operations experience or bachelor’s degree is required

Administrative Services Assistant Resume Examples & Samples

Under direct supervision, performs general office/clerical/production support duties following established procedures and detailed instructions
Support may be in, but not limited to, the areas of reception, production support, data entry, or other general administrative service
They will be calling vendors to find their contact details
They will be doing some telephone and email based negotiations
One candidate must be a native Spanish speaker
The other candidate must be able to fluently speak Dutch and (ideally) German

Manager of Administrative Services Resume Examples & Samples

Plans, coordinates and directs a board range of services that allows the organization to operate efficiently
Directs administrative personnel across the organization in the performance of corporate projects, such as corporate staff events and Board meeting preparation
Implements and updates as necessary standardized procedures and work methods that ensure efficient and cost-effective JL Tower and Warehouse operations
Manages corporate office space efficiently and in a cost effective manner, including space planning and reorganization. Ensures moves and relocations are executed on schedule and on budget
Establishes processes for monitoring equipment and buildings to ensure regular preventative maintenance occurs to extend useful life
Oversees the purchasing function that ensures the organization has the supplies and services it needs, including managing the Facilities pcard and coordinating with Finance to ensure invoices/receipts are timely and accurately processed
Develops and administers annual budgets for JL Tower and 58th Avenue Warehouse vendors, equipment and supplies, including maintenance & repair of building and equipment
Develops appropriate metrics to measure quality of service and cost effectiveness of purchasing
Acts as primary manager of online travel platform, ensuring employees are enrolled and trained in using the system, and all account coding is correct or updated as needed
Supervises Facilities support staff, including monitoring and evaluating work performance, and coaching/counseling employees, as needed
Analyzes departmental structure and responsibilities to ensure staffing is aligned and providing top-notch customer service

Director Administrative Services Resume Examples & Samples

Collaborates w/CNO & other medical center Mgmt in identifying & implementing innovative models & best practices w/an emphasis on quality of care, srv improvements & cost reduction
W/TPMG partner & other Dirs, directs development & implementation of quality & utilization standards across the continuum of care to ensure coordinated plans of treatment, patient focused delivery of srvs & cost effective utilization of necessary srvs. Builds trust w/the nursing team through visibility
In collaboration w/medical staff & facility leadership ensures a superior care experience & a safe environment w/patients & staff. Ensures policies, practices, & procedures comply w/administrative, legal & regulatory requirements of the Health Plan contract & governmental & accrediting agencies
Maintains & updates administrative policies & procedures related to nursing. Oversees the development of Dept standfards as identified by regulatory agencies including policies & procedures
Provides clinical & professional oversight for areas of accountability. Assures successful implementation of organizational strategies: Hospital Efficiency, Work Place Safety, Supply Cost Initiative including OR Back-log, Patient Satisfaction. Through the hiring, retention, & development of internal staff in areas of accountability, achieves staffing ratios & optimal patient outcomes w/minimal dependence on premium pay (overtime & registry/traveler staff)
Utilizes research data to implement clinical changes & the delivery of patient care & member srvs
Develops & manages a high-functioning staffing office team that effectively utilizes resources, systems, & policies & procedures
Minimum eight (8) years of nursing experience in patient care
Master's degree in nursing, health care, public administration, or business administration preferred

Administrative Services Specialist Resume Examples & Samples

Supervise the Conference Briefing Center and related facilities such as the common areas, kitchens, reception/waiting area and conference rooms including but not limited to acting as an ambassador, providing general hospitality services, maintaining a client-ready reception/waiting area(s), setting up and cleaning up after meetings in the conference rooms and ensuring all of the applicable areas are stocked and equipped with supplies as needed
Maintain confidentiality of information and use professional discretion at all times
Develop a good relationship with Stewart associates, vendors and customers
Answer questions from associates and management regarding administrative services related matters
Provide back-up support for the Executive Receptionist including but not limited to covering the reception desk during daily breaks and general clerical duties such as arranging messenger services and troubleshooting missed deliveries as needed
Receive and direct incoming calls and visitors to appropriate meeting rooms. Solve routine matters and escalate accordingly
Maintain the conference room database by approving and declining meetings based on the daily schedule and business needs as they arise
Create and maintain the internal policies, procedures and guidelines relating to the Conference Briefing Center
Develop and maintain the team site for managing the Conference Briefing Center on StewartPoint
Manage the relationships with catering companies and supervise the arrangement of catering requests as needed for any meeting held within the Conference Briefing Center
Develop, maintain and manage a budget for administrative services related expenses
Process applicable invoices and ensure proper coding of invoices for services and/or goods in a timely manner
Complete other responsibilities, job duties and projects as needed and as assigned by management
Experience in scheduling
Experience in working a multi-line telephone system and answering high volume calls
Excellent conflict resolution skills
Proficient use of Microsoft Office; especially in Microsoft Outlook
Technical attitude required for the various visual, audio and projectors being used in conference center
Diplomacy, sense of urgency, good judgment and ability to collaborate with others
Professional mannerisms, manage stressful situations, ability to stay calm under pressure
Completion of a High School Diploma
Minimum of one year of relevant experience

Northern Illinois Administrative Services Lead Resume Examples & Samples

Provides staff (3rd party)supervision, direction and development
Provides updates of all sites metrics and performance
Recommends and assists with goals and objectives for group and individual locations
Consolidates contracts to leverage pricing from Corporate Business Services (CBS) global service providers
Will coordinate Staff meeting with other leads
Direct contact for 3rd party vendor for Illinois
Coordinates quarterly business reviews with 3rd party providers
Key project member for all site renovations
Performs other duties assigned
Manage facilities in Bannockburn, Vernon Hills, downtown Chicago and Westlake Village, CA
50% Supervision of and all contract staff
30% Aligning with locations on Administrative and Site Services requirements
10% Meeting monthly with Admin service team to go over accounting/finance and a review of budgets an cost reports
10% Supporting the business and management with related matters and assignments

Administrative Services Assistant Resume Examples & Samples

Raise IT Purchase Orders(s) with Suppliers
Collate purchase orders in order to order materials, goods and supplies
Send them to the suppliers or enter via supplier portal
Review orders as required
Interact with the suppliers on a day to day basis
Track the status of any orders
Ensure that any invoices are sent to accounts for payment
Produce and maintain all reports
Manage any procurement activities including RFP’s (Request For Proposals)
To provide the associated Admin Support and records for Mobiles Phones Users and any other Communications Device
Plus any additional duties and responsibilities that may reasonably be expected to be undertaken in accordance with the role, including resource for Project(s)
Stock Control – Maintain and order stock as required
Work with the AJG ‘UK’ IT Infrastructure team and Service Desk to process internal purchase orders for hardware and software
Liaison with the other internal departments as necessary
Liaison with 3rd Party providers who provide IT services and technical support
BTEC in Business and Services or equivalent desirable
MS Office/Share Point
Basic Accounting Knowledge
Accurate Data Input Skills
Purchasing Process Essential including placing and tracking orders with external suppliers
Checking and validating Accounting codes
Ability to prioritise and manage own workload and workload of others
Practical experience of administrative procedures and implementation of procedures
Well-developed inter-personal skills including the ability to inspire/achieve confidence
Very strong communication skills, both verbal and written
Able to take a proactive approach without the need for supervision
Ability to liaise with colleagues, plus internal and external customers and suppliers

Asst, Administrative Services Resume Examples & Samples

Assist in the management of Divisional and Regional based incentives
Supports the planning and executing of monthly recognition program
Maintains Director Calendar
Updates conference room calendar
Provides support to business partners in coordinating team events
Must be comfortable multi-tasking within a fast-paced environment
Must be able to work nights and weekends, variable schedule(s) and overtime as necessary

Manager of Administrative Services Resume Examples & Samples

Accounts Receivable billing and recording of payments. Assists with member invoicing and collections
Accounts Payable Preparation
Board Support. RMG, RIHN and HOPP Board Minutes, meetings scheduling, reminders, etc
Group Purchasing Program Oversite. Select appropriate vendors, negotiate contracts and monitor their performance
Property Management
Presentation Preparation for Physician Events
Maintains the calendars for CEO, COO, and CMO
Schedules meetings for HOPP including in-person meetings, telephonic meetings, and WEBEX. Secures rooms and food as necessary
Keeps New RMG and RIHN Member Packets and other marketing information available for new physicians joining the IPAs
Maintains the Shared Drive Files
Attends payer meetings as necessary
Assist with mailings to members
Serve as a liaison between member practices and payer for problem resolutions, contract disputes, reimbursement issues, credentialing etc
Maintain professionalism with peers, staff, and superiors
Knowledge of Physician Offices and Healthcare
Five years of experience in an health system
Strong communication skills including great interpersonal skills on the phone
Advanced Microsoft Outlook Skills
Advanced MS Office Product Skills (Excel, Word, PowerPoint)
AP preparation
Able to effectively communicate to payers, HOPP staff, PSG and HealthONE
Ability to take minutes for the Board
Ability to analyze information of a complex nature for group purchasing
Attention to detail that ensures follow through
Ability to prepare and present reports and presentations
Basic Administrative Assistant Skills and Experience

Administrative Services Specialist Resume Examples & Samples

High School Diploma or equivalent, and two to three years relevant experience
Proficient in using a variety of standard software applications, business equipment or machinery
Trained in procedures, concepts and processes specific to the Function

Administrative Services Administrator Resume Examples & Samples

Ability to speak Spanish, German, French, Slavic and or Italian preferred
Experience with Stanford systems (Oracle, PeopleSoft, Axess) preferred
Experience with Visa administration preferred

Administrative Services Specialist Resume Examples & Samples

Works with employees, customers, prospective employees, vendors and others who call on the bank on a daily basis
Prepares, types and sends letters, memos, requisitions, charts, notices, meeting minutes, etc
Assumes other administrative duties to include making meeting arrangements, answering department phones, ordering supplies, filing and setting up appointments
Assists in preparation for departmental meetings
Receives, screens and distributes mail and internal correspondence
Controls the distribution of department equipment. Maintains log and is responsible for return and maintenance of items
Responsible for database development and tracking for special events
Responsible for the department invoice/billing system including processes and reviewing department invoices with product managers, presenting completed invoices with appropriate supporting documents to department manager, data entry and reporting on expenses to date and maintenance of an expense journal
Operates PC equipment to process information and prepare reports
Maintains departmental supply inventories as assigned
Maintains a good working relationship with bank employees. Demonstrates strong interpersonal skills with the ability to work independently, as well as motivated to work as a team player to contribute to the success of the department and in turn, the organization
Responsible for assisting with the record keeping duties for bi-weekly payroll processing cycle
Responsible for assisting with the time & attendance segment for bi-weekly payroll processing cycle
Provides Compensation and Benefits operational backup support

Supv Administrative Services Resume Examples & Samples

Supervises the day-to-day activities in accordance to ensure quality and/or quantity goals are met. Identifies, coordinates and implements projects and/or programs to improve the quality and costeffectiveness of operations
Ensures projects are completed on schedule following established procedures and schedules. Estimates personnel needs and assigns work to meet completion dates
Reviews department/unit/area performance. Develops operating and customer service procedures. Ensures compliance with department/organization policies/procedures. May perform, especially in staff or professional groups, ongoing operational tasks of organizational units
Supervises, coordinates and provides leadership to and reviews the work of assigned staff. Provides training, coaching, and professional development. Interviews and recommends candidates for employment or termination. Conducts performance evaluations and salary reviews for assigned staff. Resolves grievances
Assists manager with development of short and long-range departmental goals and objectives. Accountable for non-payroll budget expenses. Participates in the budget planning and preparation process of assigned work units to meet the fiscal goals for capital, payroll and non-payroll expenses. Provides support and advice to management
Serves as a liaison between management, other departments, subordinates and/or members. Resolves problems and complaints from client departments, other managers and/or members. Conducts analyses and produces management reports
Minimum three (3) years of experience supervising a multi-disciplinary staff of non-exempt and entry level exempt employees
Experience with procedures/policies/regulations in a specific functional area
Experience conducting training programs
Experience with budget management

Assistant Director of Administrative Services Resume Examples & Samples

Experience in a University Housing and/or Higher Education setting, knowledge of University housing practices, to include residential college and/or living and learning community development and Operations/Occupancy practices
Experience developing operations-focused training programs
Experience developing communication or marketing pieces
Experience with customer service and the ability to establish and maintain effective customer relations
Demonstrated knowledge of assessment practices

Administrative Services Intern Resume Examples & Samples

Must be enrolled in an Associate or Bachelor's degree program
An interest in pursuing a career in administration
Excellent proofreading skills
Highly proficient computer technology, capabilities including but not limited to Microsoft Office products
Must be able to sit or stand for up to nine hours
Hand-eye coordination
Concentrated mental/visual demand

Director, Administrative Services Resume Examples & Samples

Advises senior managers on financial, budgeting, technology, risk, and facilities matters
Serves as a member of the commission's senior management team and information technology steering committee and participates in developing the commission's strategic and operational goals and objectives. Participates in the overall business management and decision making of the commission
Serves as the UTC's chief financial officer with responsibility for accounting, budget, revenue federal grants, and internal controls
Serves as the UTC's chief information officer and is responsible for UTC's use of information technology and custom applications
Responsible for risk management and agency facilities
Provides management oversight and supervision to employees in the Financial Services, Facilities, Safety, Library Services, and Information Services
Customer Focus- Responsive to both internal and external customers. Works with customer to identify needs; assumes responsibility for own role in meeting those needs. Ensures commitments to customers are met. Receptive to customer feedback
Results Focus- Accepts personal accountability for individual results or share of team results. Manages workload and interpersonal relationships to achieve results: prioritizes tasks appropriately, overcomes obstacles, works with others as necessary, and meets deadlines and quality standards
Communication Skills- Demonstrates communication skills (reading comprehension, writing, listening, speaking) appropriate to the position. Shows respect and courtesy in interpersonal communications. Communicates effectively with a wide range of technical, professional, and managerial personnel and the general public
Adaptability/Flexibility- Open to new ideas. Responds constructively to change and stressful situations. In consultation with supervisor, adjusts plans to meet changing needs
Self-Development -Demonstrates proactive learning. Keeps knowledge and skills up-to-date. Solicits and accepts constructive feedback. Seeks developmental assignments to improve skills. Turns challenges into learning opportunities
Respect: We treat every person and interaction with consideration and good will
Professionalism: We are committed to excellence in our work and conduct
Integrity: We do the right things for the right reasons-trusting others to do the same
Accountability: With courage, we hold ourselves and each other accountable for exhibiting respect, professionalism, and integrity
Set the example.Hold yourself and your colleagues accountable to act and manage according to the commission's values and management principles. Seek feedback from team members and other managers. Always treat everyone with respect; remember your rank makes your voice louder. Actively support management decisions, even if you do not fully agree with them. Respect management and personnel confidentiality. Demonstrate professional support to members of the management team
Strengthen others.Be a coach. Provide new work experiences to develop needed knowledge and skills. Ensure each team member gets training and appropriately applies that training on the job. Reward the behavior you want repeated. Foster accountability for both individuals and the team. Encourage a culture and practice of continuous improvement. Delegate. Explain the requirements of key laws and rules, agency policies, and the contract with the Federation. Create an environment in which individuals and the team can experiment and take risks
Recognize contributions.Set clear expectations and challenging but attainable goals. Provide ongoing, timely, and constructive feedback, complete timely performance appraisals. Recognize contributions and successes. Say thank you, often and with sincerity. Be thoughtful. Celebrate accomplishments in public. Have fun together. Participate in organizational events
Foster collaboration.Foster trust and respect within your section and between your section and others. Share information and resources across section and division lines. Develop cooperative goals and roles. Structure projects to promote joint efforts
Envision the future.Develop and communicate a long-term vision for your industry or program that is consistent with the commission's vision and direction. Help others see how their interests and the vision are aligned. Balance short and long-term goals. Demonstrate an awareness of external environment and trends
Manage your program.Take steps to understand customer needs, be responsive to those needs, and ensure you and your team meet all commitments to customers. Consistently and appropriately apply administrative policies to section operations and personnel. Share information, appropriately and timely, internally and externally. Set standards for the quality and timeliness of section work products, actively monitor those standards. Provide input to agency standards, policies, procedures and expectations. Address issues disrupting team functioning, facilitate resolution of conflicts. Communicate the decisions made by senior management to team members. Develop annual business plans aligned with agency goals and strategic plan, contributes to development of agency strategic plans. Hold all team members accountable for meeting performance expectations
Challenge your business processes.Devote resources to improving how you and team members do your work and use technology with Lean principles in mind. Adapt regulatory principles as needed to do your work better, faster, and cheaper. Seek ideas from outside the commission. Experiment and take risks. Encourage new ideas from team members. Sponsor pilot projects to generate small victories. Apply what you learn from pilot projects to broader changes
A bachelor's degree with major study in business administration, political science or public administration, finance or related discipline.Professional experience managing agency operations including budgeting and financial management, information technology, and performance management
Educational and / or professional experience with public sector accounting practices
Knowledge of generally accepted accounting principles, Washington state budgeting and accounting practices, state contracting and procurement processes
Knowledge of strategic planning, performance management, labor laws, and collective bargaining agreement with the Washington Federation of State Employees

Administrative Services Specialist Resume Examples & Samples

Review data reports to identify trends and provide analysis to determine if client data meets requirements for uploading to the RGA Re Administration System
Resolve errors through data investigation and client contact. Manage statement inventory within Administrative Services guidelines. Resolve Retro issues as needed
Generate accounting entries for premium, allowances, and other various accounts to accurately reflect receipts for assigned block of client business
Regularly review data quality reports such as, Gross-up, Suspense Policy Report, Discrepancy Report and others determined by management to ensure that assigned client companies are within accepted tolerances and that problems can be identified and resolved
Analyze pre-conversion premium reporting data structure from the client and translate to the RGA Re system data requirements. Coordinate action between clients, and System Treaty Administration, Treaty Development, Administrative Services, and Electronic Conversion Department
Maintain regular and predictable attendance
Perform other duties/projects as assigned
0-2 years experience
Basic Microsoft Word skills
Basic Microsoft Excel skills
Basic Microsoft Outlook skills
Basic knowledge of accounting
Must be flexible and adaptive to change
Intermediate oral and written communication skills
Takes initiative and is accountable
Ability to read and interpret treaty language, and to apply it appropriately
Must possess Investigative skills
Basic goal setting skills
Intermediate analytical and problem solving skills
Ability to share and impart knowledge
Ability to balance detail with departmental goals/objectives
Ability to work well within a team environment and participate in department projects

Assistant Director, Administrative Services Resume Examples & Samples

Experience in a clinical research administration environment (required)
Knowledge of Cancer Center Support Grant guidelines and application process highly desirable
Minimum of 5 years of experience with a demonstrated depth of competence across a wide range of Human Resource and financial responsibilities
Working knowledge of spreadsheets, databases, and financial systems
Ability to plan, organize, and coordinate independently own responsibilities toward meeting Center's goals (required)
Ability to teach others
Ability to develop training materials, employee newsletters, and other communication materials
Ability to interact diplomatically with a variety of individuals at all levels
Ability to champion development of a culture/work environment fostering faculty and employee satisfaction
Highly-motivated professional (required)
Capacity for hard work (required)
Displays interest in the overall well-being of the Center, college, and university
Takes initiative to assist whenever possible in the success of the institution

Growth Team-administrative Services Resume Examples & Samples

Bachelor’s degree required, with a strong record of academic achievement
Proficient in Microsoft Excel and Word
Experience with QuickBooks a plus
Comfortable with multiple demands of a fast-paced environment

Administrative Services Internship Resume Examples & Samples

Proficient in Microsoft Office (Excel, Word)
Good organizational skills with consistent attention to details and deadlines
Ability to deal with complex information and translate into consumable pieces
Able to work in a collaborative setting
Familiarity with AutoCAD is a plus

Asst, Administrative Services Resume Examples & Samples

Provides administrative and clerical support including correspondence, typing, filing, research, maintenance of office equipment and various projects
Responsible for overall front office activities, including the reception area, mail purchasing requests and facilities
Manage conference room reservations, facilitate all aspects of meetings and help organize events
Update, plan and coordinate executives' calendar of events for the leader; Schedule appointments and prepare detailed itineraries, complete with travel, accommodations, etc
Maintain travel and expense reports and records, including form preparation and figure reconciliation
Perform general administrative duties as assigned by Leadership team
Must be self-motivated, diligent, organized and have demonstrated ability to juggle multiple tasks and competing priorities. Ability to learn quickly and readily adapt to change
Regular, consistent and punctual attendance. Must be able to work variable schedule(s) and overtime as necessary

Administrative Services Resume Examples & Samples

Use FedEx and UPS machines to ship packages daily
Daily pick-up and deliveries to Post Office, bank and vendor locations
Deliver any FedEx and UPS internal packages to various departments and individuals and pick up items that need to be shipped
Collect full Recycle bins in central location for dumping and return to floors after emptied
Basic janitorial duties when needed such as fixing backed up toilets and sinks, cleaning spills, and restocking products for restrooms and break rooms
Maintain the safety and cleanliness of walkways and parking lots
General labor such as moving furniture, boxes, hanging items
Assist with Mailroom duties when needed
Assist with other areas of department when needed
Daily lifting packages and supplies
Shipping/Receiving experience a plus

Administrative Services Supv Resume Examples & Samples

Minimum of 2 years supervisory experience preferably in Distribution or Manufacturing environment
Strong interpersonal, communication, organizational, and analytical skills. Must be able to recruit, train, motivate/coach, and lead associates
Must be able to demonstrate strong verbal and written communication skills
Demonstrated knowledge of inventory control practices
Strong Problem-Solving skills
JDEdwards knowledge preferred
Strong knowledge of all Microsoft Office applications
Identified competencies: Action-Oriented, Approachability, Command Skills, Conflict Management, Customer Focus, Developing Direct Reports, Managing Diversity, Integrity & Trust, Motivating Others, Drive For Results, and Building Effective Teams

Administrative Services Assistant Resume Examples & Samples

Courteously greet and direct visitors appropriately
Handle and deliver resident mail
Coordinate the sale of guest meals
Handle telephone and walk-in inquiries
Prepare outgoing mail
Distribute incoming mail to the staff
Operate telephone system and train others for relief purposes
Efficiently process incoming and outgoing calls; take messages a appropriate, and deliver them in a timely

Administrative Services Resume Examples & Samples

Experience in budgeting and forecasting expenses
Good written and oral communication skills
Multi-tasking: Seamlessly manage multiple projects with different timelines and varying processes
Knowledge of National Producer Database (PDB), NIPR, Vertafore (Sircon) and state websites
Must possess or be able to obtain Florida Health Insurance License #2-15 or 2-40

Administrative Services Assistant Resume Examples & Samples

Be the outgoing, positive representative of staff and the activities of the organization
Cooperatively work with remote peers and support remote Directors and VPs in a multi-time zone environment
Greet and direct office visitors, answer main office telephone system, respond to direct requests for information and/or forward messages to appropriate staff. Make sure the office is kept in orderly and clean fashion
Provide assistance as needed with research for products and services and product development
Collect, compile, format and organize monthly report material
Maintain master calendar of meetings and keep VPs’ calendars up to date
Booking domestic and international travel and hotel arrangements as needed and file expense reports for VPs. Proactively identify requirements for travel documents such as Visas, invitation letters, etc
General office duties such as word processing, spreadsheets, presentations, flow of correspondence, filing, requisition of supplies, faxing, etc
Coordinate materials for meetings and training sessions and other activities of the organization
Maintain and update databases, organize and manage data on SharePoint sites as needed
Assist in preparation of business review materials
Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics, note taking, minutes of meeting)
Maintain inventory for office supplies and computer software
Receive and distribute all incoming mailing and coordinates outgoing mail, including courier services, postage meter account, and interoffice mail distribution
Provide administrative support to staff for copying, faxing and large-scale mailings
Maintenance of library and classification and filing of new items
Responding to staff requests for administrative support as needed
Perform all duties and responsibilities as requested with a sense of team spirit
Be able to multi task and prioritize many work items simultaneously
Perform purchasing and accounting administrative responsibilities as assigned

Administrative Services Resume Examples & Samples

Perform receptionist functions, answering incoming calls and directs calls to the appropriate staff person and greeting visitors and clients
Distribution and reconciliation of Metro cards
Assist service coordinators in securing documentation of milestones
Assist supervisors and leadership team with special projects and tasks as assigned
Perform accurately all data entry functions in client and MAXIMUS systems
Assist internal and external customers in problem in resolution, as needed
Understand broad knowledge of departmental and company practices to assist the leadership team and staff while exercising judgement on critical nature of information and confidentiality
Prepare weekly internal and external reports
Generate letters and other documents, as necessary
Perform other duties as may be assigned by leadership
GED or HS Diploma is required; Associate's degree from an accredited college or university and one year’s experience preferred
One year experience in case management or employment service program
Demonstrate initiative, independent judgment, discretion and decision making and effective motivational skills
Demonstrate intermediate level knowledge and experience with personal computer and related software applications to include MS Office, PowerPoint and the Internet
Excellent organizational, interpersonal, written, listening and verbal communication skills
Must be able to perform comfortably in a fast-paced, deadline-oriented work environment with continuous change, as a team member and independently
Lotus Notes knowledge preferred
Bilingual Spanish speaking preferred

Administrative Services Senior Resume Examples & Samples

Responsible for assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations
Normally receives no instruction on routine work, general instructions on new assignments
May exercise independent judgement and initiative in resolving complex and non-recurring problems
Provides guidance to and acts as authoritative source for others within same skill set
Minimum 1 year general office experience
Minimum high school diploma or GED
Strong communication (oral and written) skills
Proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint)
Time management and organizational skills
Ability to handle multiple tasks and prioritize projects
Prior member services experience preferred
Bilingual (English/Spanish) preferred

Administrative Services Specialist Resume Examples & Samples

Professionally interacts with all levels of management, employees and Stewart Capital customers
Prepares and distributes all types of correspondence (e.g., letters, memoranda, and essential Wealth Management reports)
Assumes responsibility for other administrative duties to include: scheduling appointments, making meeting arrangements, answering phones, maintaining all departmental files, ordering supplies, filing and operating PC equipment to process information and prepare reports
Acts as a liaison with Bank marketing to coordinate marketing documents, Advisor Premiums (i.e., notebooks, pens, etc.), signage, business cards, etc
Coordinates conference activities of Stewart Capital to include, but not limited to: conference registration, travel arrangements, hotel booking, packing and shipping conference materials
Assists in preparation for Stewart Capital and client meetings
Takes, prepares and distributes minutes for internal employee meetings
Assumes responsibility for processing essential documents to include but not limited to: client contracts, vendor contracts, Investment Policy Statements, etc
Calculates incentive payout amounts for Stewart Capital and distributes to appropriate personnel and payroll
Responsible for Stewart Capital invoice/billing system including processing and reviewing invoices with managers, presenting completed invoices with appropriate supporting documents to Stewart Capital President, data entry and reporting on expenses to date and maintenance of an expense journal
5-10 years: Specialized experience, specifically with administrative duties

Administrative Services Specialist Resume Examples & Samples

Assumes other secretarial duties including making meeting arrangements, answering phones, ordering supplies, filing, and setting up appointments
Receives, screens, and distributes mail and internal correspondence
Operates PC Equipment to process information and prepare reports
Shares responsibility of maintaining supply inventories for several departments
Handles all credit bureau reporting along with direct disputes for department
Scans all loan documentation and other documentation to be imaged
Set up and transfer accounts, process loan maintenances, processes payments, orders drive by appraisals, and flood certifications
Prepares departmental reports as needed and files 1099 C and 1099A forms
Coordinate and reconcile all billing invoices and maintain a complete file for each vendor and /or invoice
Prepare repossession packages

Administrative Services Specialist Resume Examples & Samples

Prepares, types, and sends letters, memos, requisitions, charts, notices, meeting minutes, etc
Assist the Department Manager with all vendor management to include maintaining of all necessary vendor agreements and necessary supporting documents, in order to comply with the organizations vendor management program and the business line responsibilities. The responsibility includes processing and reviewing department invoices with product managers, presenting completed invoices with appropriate supporting documents to department manager, data entry reporting on expenses to date and maintenance of an expense journal or tracking log for vendor expense tracking
Operates PC equipment with a high or advanced level of proficiency to process information, prepare reports, and maintain spreadsheets or databases necessary to support the Analytics and System Administration teams, as well as the Department Supervisor and Manager
Participate in the testing, validation and documentation necessary for department system implementations and change management for the Systems Administration and Analytics teams, as well as data to system data reconcilement
Assist Project Management in creating and maintaining all required Project documentation to include Project Plan, Testing and Validation and Procedural Documentation
Responsible for assisting System Administrators with daily system maintenance, processing of system reports and audit logs, in order to allow for segregation of duties. Coordinate, distribute and track audit logs delivered to other business lines for review and signoff, to maintain compliance with SOX control requirements
Assist Department Manager and Supervisor to coordinate and compile documents and information necessary to complete periodic requests for internal audit, external auditors and Regulatory Agencies
2-5 years: General Experience

Administrative Services Specialist Resume Examples & Samples

Oversees day to day operation of the mail room including receiving and shipping of packages, distribution of items received, FedEX and UPS invoice reconciliation and maintenance of shipping supplies. Providing general office instructions on mail room procedures
Assists with office supply procurement. Manages printing services requirements for all forms, envelopes, and stationery. Provides order assistance and invoice processing.Ensures all corporate standards and guidelines are met
Provides administrative services for assigned location.This includes ordering business cards, name badges, and assisting with special office supply orders
Maintains invoice database to track and summarize expenses and provides information to departmental managers for budgeting.Also codes and prepares invoices for payment daily
Helps access equipment needs for office equipment and responsible for all service contracts on office equipment and arranges service and repair calls. Coordinates requests for service and maintenance with vendors, and internal staff
Switchboard backup as needed
Other duties as needed or required
Years of Related Professional Experience: 2+ Administrative experience
Strong computer skills (excel, word)
Strong organizational and multitasking skills

Administrative Services Director Resume Examples & Samples

Develop and implement policies and procedures to ensure effective and efficient management of the agency's physical assets and an array of cross-organizational administrative services
Manage the Administrative Services capital and operating budget
Be responsible for the overall content (records) management and public disclosure functions for the agency
Manage and administer the agency library functions, forms, and mail services
Be responsible for managing all real property, which includes providing related staff services to ensure compliance with federal, state, and local property management statutes and regulations
Manage and document energy use by, and greenhouse gas emissions from, agency activities and facilities
Serve as the agency's Risk Manager by developing, maintaining and promoting risk management policies, procedures, and practices and conducting internal monitoring of compliance with processes to manage risks
Be responsible for Emergency Management and Business Continuity for the agency, representing the Director in statewide/enterprise-wide Emergency Management, Homeland Security, Continuity of Operations and Disaster Recovery forums, including table top exercises
Project and contract management oversight
Information technology literacy
Cultural change leadership
Ability to solve problems both analytically and creatively
Proficiency using Microsoft Word, Outlook, Excel, and PowerPoint

Director, Administrative Services Resume Examples & Samples

A Baccalaureate degree
A minimum of 10 – 15 years work experience to include 5 years of supervisory experiences, as well as experience in positions of increasing responsibility in the areas of finance, personnel, management, research grant and contracts management
Experience in budget management and oversight
Knowledge of general accounting principles
Knowledge of University policies
Ability to anticipate and initiate appropriate action in support of the Chair and department faculty
High level of proficiency with Microsoft Word, Excel and PowerPoint
Excellent organizational skills and ability to manage multiple priorities
Excellent record of maintaining positive interpersonal relationships and in providing effective feedback, guidance, and mentorship to departmental staff to foster effectiveness, morale, and engagement
Ability to handle sensitive and confidential matters with discretion and tact
Demonstrated attention to detail and proactive work style
Ability to learn and teach technological and analytical tools for business purposes

Administrative Services Director Resume Examples & Samples

Minimum of seven years of progressive, direct related work experience in multiple functional areas within a higher education/academic health care/large research institution setting
Advanced knowledge of the organization's processes, protocols and procedures
Knowledge of common organization-specific and other computer application programs
Solid knowledge of federal, state and local labor laws as well as principles of compensation
Strong interpersonal skills and ability to work effectively across the organization at all levels; ability to interact with a diverse population; demonstrated effectiveness in a leadership role in a matrix organization
Advanced skills in short and long range planning, program and project management, facilitation and collaboration
Leadership style that emphasizes teamwork, communication, collegiality, flexibility and trust
Client services oriented - good listening, critical thinking and analytical skills
Advanced ability to coach, facilitate and influence people at all levels
Advanced ability to build and maintain relationships with a broad range of staff and members of the community
Quantitative analysis and reporting techniques
Proven ability to focus on priorities, strategies, and vision
Sound strategic-thinking and consulting skills in guiding the organization toward workable strategies and solutions
Ability to communicate, both verbally and in writing, complex findings and recommendations in a clear and concise manner
Demonstrated ability to initiate administrative improvements to maximize efficiency
Demonstrated ability to exercise informed judgment and effective decision making in analyzing, presenting alternative solutions and resolving complex problems
Advanced degree in business administration, health administration or related field
Significant level of expertise and understanding of UC policies

Administrative Services Rep Resume Examples & Samples

Preparation of all paper claims requires detailed, robust knowledge of Delta, Commercial, Vision as well as State & Health Plan business clients, client requirements, claim & UM policies and procedures. The preparation of the paper claims includes
Identifying specific criteria to determine the correct claim type that accurately identifies the claim ( 8 possible determinations)
Assuring that all corresponding documentation is digitized, as received, with each claim
Assuring that all radiographs and orthodontic models are assigned a bar code matching the exact claim that those items must be associated with once loaded into the processing system
Digitizing of all documentation
Paper claim scanning requires the user to select the appropriate batch class from a listing of >50 batch classes, which determines the claim load into the correct business unit or work queue within the claims processing system
Digitizing all corresponding radiographs / photos and orthodontic models received simultaneously with paper claims to assure complete and diagnostic images are available to assure proper determinations
Complaints, Grievances & Appeals – includes a process for specific handling of radiographs or photos
Provider Credentialing and Enrollment – daily mail which includes provider contracts, W9’s and change of address information
Utilization Review – Case files are digitized to minimize the retention of paper files
Vision/ eyeQuest – Paper claims are digitized, eliminating the need to manual entry
Processing of claims identified as Urgent or Special Handling which require immediate attention to address the member’s needed services timely
Support developed accuracy standards and metrics and maintain all required logs for daily production reporting
Ensure Protect Health Information (PHI) is secure when handling and processing documents
Team members must have the ability to make sound independent decisions that drive adjudication accuracy
Additional support is dedicated daily to the digitizing of documentation received for multiple departments
Accept and log AM and PM deliveries from USPS and multiple other couriers throughout each business day. Daily average of 13,000 pieces per day with high volume days exceeding 20,000 pieces of mail
Responsible for managing the document retention policy for paper claims, radiographs and study models as well as the timely and appropriate recycling of those items
Maintain safe and clean working environment by complying with procedures, rules and regulations
Provide recommendations for process improvements within the department and/or enterprise
Proficient in basic Outlook, Excel and Word programs
Demonstrated evidence of effective written and verbal communication skills
2+ years office work experience preferred
Ability to prioritize and organize multiple tasks
Ability to remain organized with multiple interruptions in a fast paced environment
Ability to work overtime as needed or required

Administrative Services Assistant Resume Examples & Samples

Maintains a professional, friendly and hospitable presence in all internal and external interactions
Dealing with queries or requests from the internal employees, clients, guests and general public
Providing general clerical and administrative support to all levels of professionals
Scheduling appointments, organizing meetings, maintaining appointment diary either electronically or manually
Responsible for maintaining a fun, friendly, and safe environment
Respond to guest complaints, questions, information requests and concerns
Use excellent customer service skills and positive attitude when interacting with guests, vendors, & employees
Effectively and calmly interact with angry or emotional guests and employees
Preparing letters and documents including receiving, responding and sorting out e-mails and deliveries received
Establishes a positive relationship with the existing and potential clients to enhance confidence in our brand
Communicates and rectifies existing problems as it relates to the aesthetics and cleanliness of our office, as well as the coordination of visitors, meetings, deliveries and mail flow
Professionally administer all incoming calls to ensure phone calls are redirected accordingly
When applicable, provides callers company information as well as other information such as company address, directions to the company location, company fax numbers, company website, and other related information
Operates a multiple-call telephone console and routes calls to the appropriate person or location with the arena and external corporate office. Calls must be answered within approximately three rings
Meets and greets visitors, clients, vendors, job applicants, employees, and others with a high degree of professionalism and courtesy
Exercises discretion and interpretive judgment when speaking with sometimes stressful callers
Provides general administrative and clerical assistance to the HR team and other departments as needed
Maintains a safe and clean front desk area
Communicates proactively with supervisor
Communicates the applicable elements of visitor protocol, in conjunction with building security at the Dean Street entrance, to ensure compliance with building policies as well a flawless execution of the respective components
Coordinates and facilitates to meet the needs of any special guests arriving for executive management
Partners with the Administrative Assistant team as well as other assistants within the organization to align best practices and provide a seamless experience for internal and external interactions
Receives deliveries and contacts the appropriate individuals
Assists with monitoring the allotted time for each of the conference rooms as advised by the schedule provided
Ensures conference space is clean, with applicable decorum and video (if necessary), creating a “Best-in Class” environment to facilitate positive relations
Confirms locations, attendees and times for internal and external meetings when instructed
Establishes protocol for enhancing guest/clients reception upon arrival and for their full experience while doing business at Barclays Center
Incorporates the Brooklyn’s Best quality standards and behavioral guidelines into everyday interaction
Assists with upkeep and organization of the executive office storage room
Coordinates and facilitates the visitation process to meet the needs of any special guests/clients arriving for meetings with executive management
Assists with mass new hire orientations including the I-9 verification process, mass hire file submission, and auditing that the new hire paperwork has been properly completed
Works in coordination with Human Resources staff to ensure processes are efficient, effective and easily understood
Analyzes internal processes, and recommends and implements procedural or policy changes to improve operations
Participates in team meetings with all members of Administrative Assistants team
Assists and contributes to various projects and initiatives driven by HR team
Maintain company confidentiality and proprietary information
Maintain cleanliness of general office area and work space
Complete all assigned tasks within the guidelines & deadlines set by the Office Manager
Stock kitchen pantry in the executive office, administrative offices, and employee break room
Follow all operating policies and procedures at all times
Work in conjunction with Office Manager to maintain par stock areas of all office supplies
Must be technically proficient with MS Office (Outlook, Word, Excel and PowerPoint)
Must have excellent written and oral skills
Must possess strong communication skills: must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
Must have strong time management, organizational and team work skills
Must possess a strong ability to manage one’s own time, as well as others’ time to ensure that assignments are tracked and accomplished
Ability to memorize, recollect, and quickly retrieve relevant information
Performing a variety of duties, without the loss of efficiency or composure
Must be self-directed, self-motivated and able to work independently
Must be able to maintain a professional appearance, set an example to employees and follow the Company dress policy
Must be able to maintain a proficient level of building knowledge with regards to trends and updates with the purpose of adding value to the organization, developing policy and ensuring compliance
Must have good decision-making and problem-solving capabilities in order to work through complex issues and meet deadlines
Must be able to identify problems, their sources and their potential solutions while continuing to successfully conduct day-to-day operations without interruption
Must have an interest and ability to serve others as one of the primary functions of their job
Must be a flexible and reliable team player, both within the HR department and within company as a whole
Must be able to confidentially handle sensitive information, including event-related information, personnel information, and potential work issues
One (1) year prior administrative support experience, preferably in a sports/entertainment venue environment
Reliable, punctual, and regular in attendance with exceptional communication skills
Must have reliable transportation to and from Barclay's Center for scheduled shifts. Parking will not be provided
Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
Must have the ability to read, write and understand English in a working environment
Exhibit a courteous, outgoing personality
Ability to take direction well and work well with others
Submit to a pre-employment background check, and post-offer drug screening test
Must maintain a neat, well-groomed appearance that conveys professionalism at all times
No visible tattoos, facial piercings, unnatural hair colors (i.e. blue, pink, etc.)
Must be available to work at least three days and evening events per week; including all events on Fridays, Saturdays, Sundays and Holidays
The ability to demonstrate dependability and reliability by being punctual, working assigned and varying shifts and completing responsibilities in a timely manner are required

Administrative Services Specialist Resume Examples & Samples

Professionally interacts with all levels of management, employees, and Commercial Banking customers who call the bank on a daily basis
Prepares types, and sends letters, memos, requisitions, charts, notices, and various other correspondences
Daily processing of detailed wire transfers, advances, and on-line transfers
Assists commercial bankers with loan closings and fundings
Assists customers in resolving any issues with loan and deposit accounts
Back-up for other administrative personnel within department
Maintains the Commercial Banking Procedure Manual
Maintains and updates the Commercial Banking Home Page on the Intranet
Provides consistent, superior quality customer service to both internal and external customers that meets or exceeds S&T Bank’s standards
Maintains a good working relationship with bank employees in other departments. Demonstrates strong interpersonal skills with the ability to work independently, as well as motivated to work as a team player to contribute to the success of the branch and in turn, the organization
Performs special projects and additional duties as required
1-2 years: General and Specialized experience

Administrative Services Specialist Resume Examples & Samples

Performs various administrative duties among the Loan Documentation Department
Reports monthly tracking of all vendor charges. Maintains spreadsheet to track all orders
Responsible for maintaining bi-monthly file retention and maintains log
Weekly scanning of policy exceptions into Optima
Responsible to update the PA State Recorder of Deeds on an annual basis
Documents loans as assigned, as needed
Orders and maintains departmental supplies
Responsible for Loan Documentation department billing
Prepares and sends letters memos, requisitions, and notices. Assumes other secretarial duties to include making meeting arrangements, answering phones, ordering supplies, filing and setting up appointments
Possesses a proficient knowledge of Microsoft Word, Excel, and Optima . Operates PC equipment of B2B, FIS, and Laser Pro as needed to process information, prepare reports, and perform research
Covers Nth 5th Street front desk in rotation with other building departments
Performs additional non-exempt duties as required
1-2 years: General and specialized administrative experience

Administrative Services Assistant Resume Examples & Samples

Answers questions and provides information/referral (by phone, email, and in person) for current and prospective students, parents, faculty, and campus departments
Manage calendars and routine office processes such as preparing and distributing mail, faxing, copying materials, filing, data entry, file management and scanning/uploading documents
Supports for exam coordination and administration by data entering exam information, sending reminders to faculty or students regarding upcoming exams, receiving exams and preparing them for administration, managing return of exams to faculty upon completion, and proctoring exams
Assists with production of alternate format textbooks through editing Word Documents and PDFs
Provides administrative support to special projects as needed
May supervise or oversee the work of student employees
Provides customer service to internal and external customers. Responds to routine inquiries, directing more complex inquiries to appropriate individuals
Takes messages, greets, and directs others to appropriate person(s) for assistance
Schedules meetings, events, and classrooms. Assists with routine travel arrangements and special events
Prepares routine typing or data entry
Updates and processes routine documents
Sorts, distributes, and circulates mail
Orders routine supplies. Maintains department files and databases
Provides routine posting of financial records, including payroll

Download Administrative Services Resume Sample as Image file

Related Job Titles

Administrative Asst Resume Sample

Administrative Director Resume Sample

Administrative Intern Resume Sample

Administrative Resume Sample

Administrative Assistant, Senior Resume Sample

Administrative Professional Resume Sample

Administrative Services Manager Resume Sample

Project Administrative Assistant Resume Sample

Field Services Resume Sample

Mail Services Resume Sample

Manager, Administrative Resume Sample

Enrollment Services Resume Sample

Browse More

Administrative Services Resume Samples

The Guide To Resume Tailoring

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies

Tailor your resume & cover letter with wording that best fits for each job you apply

Resume Builder

Resume Builder

15 Administrative Services resume templates

Read our complete resume writing guides

How to Tailor Your Resume

How to Make a Resume

How to Mention Achievements

Work Experience in Resume

50+ Skills to Put on a Resume

How and Why Put Hobbies

Top 22 Fonts for Your Resume

50 Best Resume Tips

200+ Action Words to Use

Internship Resume

Killer Resume Summary

Write a Resume Objective

What to Put on a Resume

How Long Should a Resume Be

The Best Resume Format

How to List Education

CV vs. Resume: The Difference

Include Contact Information

Resume Format PDF vs Word

How to Write a Student Resume

Administrative Services Specialist Resume Examples & Samples

Cbs-administrative Services Resume Examples & Samples

Administrative Services Division Manager Resume Examples & Samples

Intern / Co-op, Administrative Services Resume Examples & Samples

Administrative Services Resume Examples & Samples

Asst, Administrative Services Resume Examples & Samples

Asst, Administrative Services Resume Examples & Samples

Administrative Services Administrator Resume Examples & Samples

Administrative Services Coord Resume Examples & Samples

Assoc, Administrative Services Resume Examples & Samples

Administrative Services Assistant Resume Examples & Samples

Director, Administrative Services Resume Examples & Samples

Administrative Services Rep Resume Examples & Samples

Administrative Services Resume Examples & Samples

Administrative Services Rep Resume Examples & Samples

Director of Administrative Services Resume Examples & Samples

Administrative Services Leader Resume Examples & Samples

Administrative Services Assistant Resume Examples & Samples

Manager of Administrative Services Resume Examples & Samples

Director Administrative Services Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Northern Illinois Administrative Services Lead Resume Examples & Samples

Administrative Services Assistant Resume Examples & Samples

Asst, Administrative Services Resume Examples & Samples

Manager of Administrative Services Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Administrative Services Administrator Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Supv Administrative Services Resume Examples & Samples

Assistant Director of Administrative Services Resume Examples & Samples

Administrative Services Intern Resume Examples & Samples

Director, Administrative Services Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Assistant Director, Administrative Services Resume Examples & Samples

Growth Team-administrative Services Resume Examples & Samples

Administrative Services Internship Resume Examples & Samples

Asst, Administrative Services Resume Examples & Samples

Administrative Services Resume Examples & Samples

Administrative Services Supv Resume Examples & Samples

Administrative Services Assistant Resume Examples & Samples

Administrative Services Resume Examples & Samples

Administrative Services Assistant Resume Examples & Samples

Administrative Services Resume Examples & Samples

Administrative Services Senior Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Administrative Services Specialist Resume Examples & Samples

Administrative Services Director Resume Examples & Samples

Director, Administrative Services Resume Examples & Samples

Administrative Services Director Resume Examples & Samples

How to Make
a Resume

50 Best
Resume Tips

200+ Action
Words to Use

Internship
Resume