Administrative Operations Resume Samples

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J Rippin

Jennie

Rippin

81315 Thurman Vista

Boston

+1 (555) 332 5330

81315 Thurman Vista

Boston

Phone

p +1 (555) 332 5330

Experience Experience

Philadelphia, PA

Manager, CTO Administrative Operations

Philadelphia, PA

Schaefer-Wisozk

Philadelphia, PA

Manager, CTO Administrative Operations

Assist in the development and maintenance of clinical support staff professional development
Actively participates in CTO management meetings, protocols review committees and teams regarding data management and clinical research coordination
Proficient in working with electronic spreadsheets (Microsoft Excel)
Coordinate efforts with the CTO clinical team for study activation and ongoing study management
Oversee interactions between the CTO administrative support efforts and external groups working to conduct research at UACC
There may be additional duties assigned as it relates to this position
Act as a CTO liaison with faculty, physicians, UACC research staff external to CTO, UAHS, UA research compliance units and UAMC staff

Houston, TX

Administrative Operations Specialist

Houston, TX

Leffler and Sons

Houston, TX

Administrative Operations Specialist

Manage electronic rosters and address files for all of the ITS CIO and the ITS Deputy committees, contacts, mailing lists and listservs
Plan and provide support for special events sponsored by the ITS CIO or the ITS Deputy
Maintain awareness of the strategic objectives of the IT organization and assist with alignment of initiatives to meet them
Manage all aspects of the ITS CIO and the ITS Deputy travel; process travel claims and expenses
Manage all aspects of both ITS CIO and ITS Deputy detailed and complex calendars
Administrate and conduct all ITS reference checks on the final applicants
Prepare sensitive budget and meeting materials

present

Dallas, TX

Director, Administrative Operations

Dallas, TX

Jacobson, Buckridge and Barrows

present

Dallas, TX

Director, Administrative Operations

present

Patient Referral Management
Health Information Systems
Patient Accounting and Access
Student Health Insurance Programs
Contact Center and Marketing
Quality and Safety
Facilities Operations

Education Education

Bachelor’s Degree in Business Administration Including Courses

University of Oregon

Bachelor’s Degree in Business Administration Including Courses

Skills Skills

A working knowledge of financial management principles and techniques
A working knowledge of human resources management practices, including supervision and staff development
Craft and implement strategies for all outreach, communications, and education campaigns nationally and globally
Advise on improvements for internal team workflow communications strategies and tools
Lead production and authoring of rich content for digital properties, social media, print and presentations
Develop collateral materials using BCM best practices guidelines
Work with the Head of Information Technology at the TRI to develop an online community open to hundreds of external users including our trainees
Coordinate with the BCM Office of Communications for press opportunities related to the TRI activities
Translate technical and scientific data into well-crafted stories and content for the website and presentations, providing an accessible story for government, Fortune 500 executives, or the general public
Work with BCM Web Development and external vendors on the Institute website and generate content on a regular basis to keep it fresh

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15 Administrative Operations resume templates

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Director, Administrative Operations Resume Examples & Samples

Health Information Systems
Information Services
Patient Accounting and Access
Facilities Operations
Contact Center and Marketing
Patient Referral Management
Student Health Insurance Programs
Quality and Safety
Assists reporting departments and peer directors in development of program objectives, budgets, and content
Develops program operating and administrative policies and procedures of the Health Center
Directs the dissemination, interpretation and application of such policies and procedures to program participants or beneficiaries
Becomes a key contributor to the dissemination of marketing and promotional materials to program participants and/or beneficiaries
Becomes a champion of the Accreditation process
Provides Fiscal support to Directors as a liaison to shared services
Provides Human Resources support to Directors as a liaison to shared services
Manages reporting department’s staff through subordinate managers and supervisors
Coordinates and supports the Directors in strategic planning

Assistant Director of Administrative Operations Resume Examples & Samples

Proficient with Microsoft Office, with emphasis on Excel and Word
Demonstrated sound organizational, coordinating and personal interface skills
Demonstrated excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees and donors
Must be flexible with working nights, weekends, and holidays
Oversee day-to-day responsibilities for the Director’s travel, electronic communication, and traditional correspondence
Represent the department at various meetings and oversee the scheduling of special events
Facilitates the Director’s game day activities
Supervise the executive staff’s student workers and the various internship programs
Coordinate operational and special events hosted by the Vice President and Director of Athletics, including entertainment and fundraising events
Reports to the Deputy Director of Athletics/Chief of Staff
Will work constantly with the Vice President and Director of Athletics and the Deputy Director/ Chief of Staff

Manager, CTO Administrative Operations Resume Examples & Samples

Supervise day-to-day activities of the CTO Research Regulatory Coordinators (RRC), Research Financial Coordinators (RFC), Research Monitoring Coordinators (RMC), and Administrative Support Coordinators (ASC) at the University of Arizona Cancer Center (including University campus, North campus and all satellite campuses), including: prioritization and assignment of work; communication of expectations and standards; hiring, training and ongoing assessment of outcomes; writing and communication of performance evaluations; and coaching and disciplinary action activities
Allocate appropriate resources to ensure continuity in clinical research operations and compliant study management for all UACC disease teams
Oversee the initial and continuing training of staff regarding research industry standards and UACC operations
Oversee interactions between the CTO administrative support efforts and external groups working to conduct research at UACC
Coordinate efforts with the CTO clinical team for study activation and ongoing study management
Development and maintenance of Clinical Operations Team procedures, regarding clinical study regulatory, compliance and committee management that follow and execute the policies set forth by the CTO administration and are compliant with applicable federal, state, local and University of Arizona regulations, laws, guidance and policies
Ensure accurate and complete data entry of staff for all systems (paper and electronic) in use
Ensure that the assigned cancer center committees have appropriate administrative oversight and support
Actively participates in CTO management meetings, protocols review committees and teams regarding data management and clinical research coordination
Act as a CTO liaison with faculty, physicians, UACC research staff external to CTO, UAHS, UA research compliance units and UAMC staff
Assist in the development and maintenance of clinical support staff professional development
Collect and report operational metrics for the CTO functional groups with oversight responsibilities
There may be additional duties assigned as it relates to this position
Master’s degree in a field appropriate to the area of assignment AND four years related research experience; OR, Any equivalent combination of experience, training and/or education
Five years of professional regulatory, project management, administrative management, or related experience
Proficient in working with electronic spreadsheets (Microsoft Excel)
Experience in clinical trial finance and/or health claims, accounting, business administration, public administration or directly related field
Committee management experience
Experience with cancer clinical research
Research monitoring OnCore CRM experience

Administrative & Operations Temporary Opportunities Resume Examples & Samples

Previous brokerage or financial services experience an asset
Availability to work a flexible schedule
Strong data entry skills with high accuracy and excellent attention to detail
Eagerness to learn, with the ability to work in a fast paced environment, where tight deadlines are prevalent
Ability to work effectively in a team environment and willingness to help others
Open to receiving clear task direction
Proficiency with MS Office
Office administrative experience is an asset
Experience using Dataphile is an asset

Administrative Operations Specialist, Mid Resume Examples & Samples

5 years of experience with government agencies, including military services
Experience with supporting senior-level leaders
Knowledge of DoD hierarchies, terminology, and practices
Ability to provide high-quality qualitative analysis
Ability to interface and coordinate with a team of 40+ individuals to facilitate client work
Experience in the Energy field
Experience with managing and organizing large volumes of project documents
Experience with Microsoft Excel, PowerPoint, and Word
Possession of excellent client-facing skills
Possession of excellent oral and written communications skills

Manager, Administrative Operations Resume Examples & Samples

Lead, train and direct site administrative personnel. Proactively partner with all levels to ensure adherence to all corporate, BU and Site SOP’s and compliance with PII ( Personally Identifiable Information) and PCI (Payment Card Industry) requirements. Ensure all new programs and processes are effectively communicated and implemented seamlessly and consistently to prevent manipulation of company systems and records, employee theft and inaccurate financial reporting among other items. Work with other corporate and business unit groups to continually strive for consistency and improvements. Identify, provide and implement training on system applications (i.e. Salepoint, CRS, Epny, FoCus, CPP,etc.) and modules (i.e. accounting, commissions, contracts, tour reception, gifting, marketing administration, etc.) as needed
Review and analyze the monthly financial statements including the CTQ (Contracts/Trade Qualified) report. Communicate all findings to the Director of Administrative Operations (if applicable) and/or Area/BU Director of Operations. Participate in the financial review calls. Responsible for helping to prepare the site’s overhead in all departments for the upcoming year’s budget. Support the Director of Administrative Operations(if applicable) and/or Area/BU Director of Operations in all areas of the budget process including historical data
Responsible for site facility maintenance and management, ensuring proper ordering and control of supplies, refreshments, file management, transportation (as required) and basic vendor agreements (i.e. coffee, water, etc.); Organize and/or plan site events
Minimum Qualifications Required

Manager, Administrative Operations Resume Examples & Samples

30%
Driving Results
General management skills
Timeshare experience
Training Module completion of the following is required for internal applicant
Strong knowledge of MS Office specifically, MS Excel preferred
Timeshare experience preferred, but not mandatory
Must be self-motivated, being able to manage multiple projects while incorporating work style with team objectives at both the Area, Regional, BU, and corporate level
Must be well organized and able to perform under stressful situations
Must be able to communicate and partner effectively with all levels of the organization

Administrative Operations Specialist Resume Examples & Samples

4+ years of experience with executive administrative support in a federal government client environment
Knowledge of the Defense Travel System (DTS) and the Correspondence and Task Management System (CATMS)
2+ years of experience with administrative or operational support in a DoD client environment
Knowledge of the Military Health System (MHS) or TRICARE Health Plan
Ability to proactively resolve client issues or identify future client needs
Possession of excellent Microsoft Office skills, including Word, PowerPoint, and Excel
BA or BS degree in Business Administration or a related field

Administrative Operations Specialist Resume Examples & Samples

A bachelor's degree in a related area and a minimum of five years of progressively responsible administrative professional experience supporting a senior-level administrator to demonstrate that the applicant has acquired the knowledge and abilities required; or equivalent combination of education and related experience is required. Higher education knowledge and experience preferred
Ability to handle highly confidential and sensitive matters with tact and diplomacy
Strong verbal and written communication skills including accurate spelling, grammar usage, and editing skills
The position may be asked to quickly and accurately compile data, research, prepare and create charts, graphs or tables as well as draft letters, presentations and other documents
Proofread and validate content for accuracy and consistency
Ability to present reports, as needed
The incumbent will analyze and address problems using reasoning and the interpretation and
Anticipate issues and solve them independently
Possess strong interpersonal skills and the ability to interact in a professional manner with all levels of staff and the CSU constituencies
Ability to answer and initiate calls and e-mails to and from high-level internal and external staff and vendors
The incumbent will need to be persistent at times in order to receive required information in a timely manner
Strong problem-solving and conflict resolution skills to manage complex assignments and/ or those that require balancing interests that may be at variance with each other
This position requires that a person be highly organized and very detail oriented and able to handle the ITS CIO and the ITS Deputy's detailed and complex calendars as well as multiple tasks simultaneously in a pressured environment with frequently shifting priorities and minimal supervision
Must have tolerance for ambiguity and ability to juggle multiple tasks simultaneously
Ability to take initiative and use sound judgment in completing tasks, solving problems, developing solutions and prioritizing work
Ability to prioritize tasks to ensure completion in a timely manner to meet deadlines and expectations
A self-starter who works well independently when given basic instruction from a supervisor, and who will take initiative to develop new office processes or procedures to improve administrative efficiency and assist with new projects and initiatives within the office as the need arises
Proficient and accurate in basic math
The incumbent provides back up clerical and administrative support to the ITS Operations team
Positive attitude and demonstrated ability to work well with others even under stress
Familiar with standard office equipment (printers, copy machines and scanners)
Prior experience using Microsoft Outlook to coordinate, manage and schedule meetings as well as manage shared email boxes and contacts
Experience using software such as Word, Excel, PowerPoint and SharePoint and be comfortable learning new software applications as required

Director of Administrative Operations Resume Examples & Samples

Supervises the fiscal, HR, IT, and administrative functional areas and personnel
Serves as the primary point of contact on administrative issues for the NCBID with Mason units outside of the College of Science
Develops, implements, maintains, and oversees the internal operating policies, procedures and protocols of the center
Monitors the compliance requirements of the research performed by the Principle Investigators
Aids in the development of the operations budget; and
Assists the Center Director in marketing the lab for additional research and contract business development
An advanced degree at the master’s level, or training and work experience at a director level that equates to an advanced degree, preferably in business or the life sciences with significant knowledge/experience in the other field
Knowledge of fiscal and budgetary processes and general accounting principles
Demonstrated management experience in an administrative setting (minimum of three or more years is strongly desired); and
MUST have the ability to pass a Department Of Justice Security Risk Assessment
Knowledge of sponsored project management best practices and knowledge of the OMB circulars
Experience in biological research lab management; and
Experience working in a large public institution

Administrative Operations Specialist Resume Examples & Samples

Assists with identifying requirements for end-user systems applications, developing specifications of data, maintains specialized databases/tables and oversees processes and access to safeguard data integrity
Tracks and analyzes monthly national financial reports; consolidates and analyzes for trends
Participates in various special projects
Other administrative duties as assigned include Events Planning, Travel Arrangements, Light Project Supports and other, as assigned
Minimum five (5) years of administrative and operational support within a specific functional level with increasing scope and discretion

Director of Administrative Operations Resume Examples & Samples

Requires above-average communication skills, both orally and in writing
A working knowledge of financial management principles and techniques
A working knowledge of human resources management practices, including supervision and staff development

Manager, Administrative Operations Resume Examples & Samples

Proactively partner with all levels to ensure adherence to all corporate, BU, and Site SOP's and compliance with PII (Personally Identifiable Information) and PCI (Payment Card Industry) requirements
Ensure all new programs and processes are effectively communicated and implemented seamlessly in an effort to consistently prevent manipulation of company systems and records
Safeguard against employee theft and inaccurate financial reporting, among other items
Identify, provide, and implement training on system applications and processes (i.e. Salepoint, Worksheet, CRS, Epny, Focus, CPP, PRIME, etc.) and modules (i.e. accounting, commissions, contracts, tour reception, gifting, marketing administration, etc.) as needed
Foster collaboration amongst key roles at the site and in the spirit of One Wyndham, establishing a working relationship with Resort Operations
Review and analyze the monthly financial statements including the CTQ (Contracts/Trade Qualified) report. Communicate all findings to the Director of Operations. Participate in the financial review calls
Responsible for site facility maintenance and management, ensuring proper ordering and control of supplies, refreshments, file management, transportation (as require) and basic vendor agreements (i.e. coffee, water, etc.); Organize and/or plan site events
40+ hours per week- varies based on seasonality and the site need. May require weekends, holidays and on-call

Assistant Administrative Operations Scpmg Resume Examples & Samples

Responsible for the day-to-day operations by facilitating the development, implementation and monitoring of service, quality and utilization standards
Continually evaluating and improving the delivery of service by initiating and promoting best practice models
Engages physicians and staff in problem solving
Contributes to effective and accurate communications, operations, and planning by conducting studies and reporting findings, and participating in special committees and/or projects
Develops short and long term plans to improve service level of department efficiency for each area managed
Assures compliance with administrative, legal and regulatory requirements of the Health Plan Contract and government/ accrediting agencies
Works with management and physicians-In-Charge to identify and establish programs and practices which are cost effective and provide quality service to members, staff and physicians
Participates in community relations activities to enhance the image and reputation of the organization in local customer service areas
May represent the organization in activities involving leaders in business, government, labor, the community at large, Health Plan Members and health care providers in the area
Minimum seven (7) years of general management experience in a complex, multi-faceted health care setting and in working with a large physician group practice managing through influence and collaboration
Minimum three (3) years of experience in financial management, budget development, program development, quality improvement and project management
Strong clinical background and management operational experience in SCPMG primary care and emergency departments highly preferred

Director Administrative Operations Resume Examples & Samples

In support of the COO, independently leads effective management of multiple engagements ensuring coordination with internal and external resources. Develop strong collegial relationships with various Dignity Health internal resources in addition to collaboration with the EPMO, assuring current and timely subject matter expertise as needed by the client. Provide opportunities for knowledge transfer in support of continuous improvement within the Dignity Health organization
Participate along with COO and DHI, LLC Consultants on development of product offerings and ongoing development strategy. Play key role in designing solutions that result in successful customer agreements
Primary budget management and financial reviews for all projects and agreements. Develop success metrics and monitor ROI. Adjust actions to meet agreed upon goals and respond quickly to challenges and changes with EPMO Coordinator and PM staff
Responsible for completing required documents including finalization of contracts and documentation of agreements and financial arrangements; contracts for clients such as Letters of Intent (LOI), Memorandums of Understanding (MOU), Statements of Work (SOW) under the direction of the CSO
Minimum of 5 years of experience in a high level leadership operations role for a healthcare entity of similar complexity such as international technology, finance or manufacturing
Experience with Performance and Process Management (capable of designing, analyzing and interpreting metrics)
Some experience with business planning & operational management
Experience leading multiple teams of people and influencing people not in a direct report relationship
Knowledge of relevant HR policies and regulations
Experience in conducting business in highly politicized environments, often with unstable governments
Travel both internationally and nationally
Demonstrated autonomy to work in highly complex, matrix environments with multiple stakeholders
Strong organization and project management skills to manage cross functional projects with demonstrated ability to multi- task and set priorities within tight timelines and high expectations
Communication and interpersonal skills
Possesses a logical approach to problem solving/analytical skills
Possesses confident decision making
Able to communicate and present ideas clearly and persuasively at an individual and group level to peers, leaders and business partners
Able to initiate projects and actions independently

Administrative Operations Analyst Resume Examples & Samples

Bachelor's degree in related area and one to two years' of relevant experience and / or equivalent combination of education and experience / training
High level skill in MS Office (Word, Excel, Power point, Outlook)
Working knowledge of common organization-specific and other computer application programs
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Solid organizational skills and ability to multi-task with demanding time frames
Ability to use discretion and maintain confidentiality
Ability to use sound judgment in responding to issues and concerns
Ability to deliver high quality customer service
Ability to work in a team and individual environments
Demonstrated political acumen
Ability to work in a fast paced, time sensitive environment
Ability to communicate clearly both orally and in writing with customers and department staff at all levels and follow through to resolution
Ability to analyze problems, determine solutions and make decisions based upon analysis

Administrative Operations Specialist Resume Examples & Samples

48 months of office management experience
Intermediate skills in Microsoft Excel including basic pivot tables and formulas
Proficient in all other Microsoft products for report and presentation delivery
Analytical skills to correlate and translate a mass of data in to information
Must be able to learn accounting and billing software i.e. Pinnacle and PeopleSoft
Ability to work independently and set up priorities and seek direction for situations out of the norm
Detail oriented and must show ability to follow through on tasks to completion
Excellent organization skills for task and transaction tracking
Work professionally and collaboratively with OU IT team members and colleagues internal and external to OU

Manager, Residency Administrative Operations Resume Examples & Samples

Bachelor of the Arts (BA) / Bachelor of Science (BS) in education, business or medical-related field
Experience with and knowledge of an educational environment
Computer literate, with experience in word processing, spreadsheet systems and database applications
Experience in recruitment and scheduling
Experience working with large groups of people (with equally important/emergent needs), and with professionals, preferably in the medical or educational fields
Working in a mentoring/supportive role

Director of Administrative Operations Resume Examples & Samples

Craft and implement strategies for all outreach, communications, and education campaigns nationally and globally
Advise on improvements for internal team workflow communications strategies and tools
Lead production and authoring of rich content for digital properties, social media, print and presentations
Develop collateral materials using BCM best practices guidelines
Work with the Head of Information Technology at the TRI to develop an online community open to hundreds of external users including our trainees
Coordinate with the BCM Office of Communications for press opportunities related to the TRI activities
Translate technical and scientific data into well-crafted stories and content for the website and presentations, providing an accessible story for government, Fortune 500 executives, or the general public
Work with BCM Web Development and external vendors on the Institute website and generate content on a regular basis to keep it fresh
Serve as a representative of the TRI in external settings and public events
Stay abreast of various space, health, and technology events and topics and look for opportunities for cross promotion
Attend and help coordinate networking events or conferences as needed
Recommend, evaluate, select, and manage all outside vendors
Help develop content for Institute reports or presentations
Track TRI trainee progress and accomplishments
Bachelor's degree in communications, journalism, marketing or related fields
At least seven years of experience working in communications, marketing or related fields

Director of Administrative Operations Resume Examples & Samples

Develops, recommends and implements necessary process improvements and changes
Partners with deans and educational leaders to develop procedures for implementation and CQI of processes used to administer curriculum
Works closely with course faculty and staff to monitor adherence to procedures and deadlines
Provides assistance and feedback to course directors for curricular annual reviews
Oversees use of technology in the delivery of medical school courses
Manages continued process effectiveness
Administrates the Medical School Curriculum Committee and oversees administration of subcommittees
Ensures departmental compliance with all federal, state, BCM internal audit, and BCM Grants and contracts regulations
Participates in strategic planning for the department regarding operations and new program development
Maintains departmental website and online course materials
Responsible for all administrative and financial affairs of the department including personnel management, purchasing management, inventory management, travel documentation management, grants and contracts management, and account management
Responsible for the hiring, training, development, and evaluation of the department workforce
Oversees the supervision of departmental staff which includes defining job duties, setting performance development plans and goals, conducting annual performance evaluations and assisting with the implementation of organizational and operational decisions
Performs financial transactions in SAP for material management and accounting; tracks and monitors expenses and prepares and manages the annual budget
Performs human resources duties, such as entering HR transactions in SAP for administrative staff; training and supervising staff; counseling, hiring and terminating as necessary; maintaining HR Policy Handbook current and compliant with BCM policies
Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures. Performs other job related duties as assigned