Administrative Sales Assistant Resume Samples

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D Nolan

Dolly

Nolan

8886 Hartmann Terrace

Dallas

+1 (555) 273 1074

8886 Hartmann Terrace

Dallas

Phone

p +1 (555) 273 1074

Experience Experience

Philadelphia, PA

Administrative Sales Assistant

Philadelphia, PA

McLaughlin LLC

Philadelphia, PA

Administrative Sales Assistant

Meeting management to include: meeting planning, set up & logistic, taking & distributing meeting minutes
Assist sales managers with preparation for tradeshows and client events
Conduct research and manages special projects as necessary
Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
Coordination and team work with employees in department and external departments
Work closely with Senior Administrative Assistant on all other duties as assigned

Los Angeles, CA

Administrative Assistant, Digital Sales

Los Angeles, CA

Kohler-Beier

Los Angeles, CA

Administrative Assistant, Digital Sales

Perform general administrative support for the Senior Vice President of Digital Sales. This includes but is not limited to screening and directing phone calls and emails, maintaining calendars, organizing meetings, dinners, and other special events
Coordinate travel and transportation arrangements
Prepare business expense reports in a timely, accurate and efficient manner
Coordinate, maintain, and update account/distribution mailing lists
Compile, generate and distribute daily, weekly and monthly partner sales figures and designated reports for the department and labels
Use sales reporting tools and internal sales reporting systems to evaluate and report on the effectiveness of sales promotions
Compile and distribute weekly album/single release schedules, TV appearances and syncs, and tour schedules

present

Phoenix, AZ

Senior Administrative Assistant to Senior Business Directors of Sales

Phoenix, AZ

Pfeffer, Quigley and Marquardt

present

Phoenix, AZ

Senior Administrative Assistant to Senior Business Directors of Sales

present

Provides clerical support including filing, faxing, copying, scanning, mailing, and some data entry
Provides daily proactive administrative support
Manages communications as requested, including telephone calls, meeting planning, email messages
Regularly interfaces with internal management and staff to complete tasks
Processes and tracks invoices, establish P.Os
Performs online expense reporting
Schedules meetings/reserve conference rooms

Education Education

Bachelor’s Degree in Motivation

Northeastern University

Bachelor’s Degree in Motivation

Skills Skills

Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
Supports the sales team with writing and maintaining business reviews and sales presentations as well as creating/preparing PowerPoint presentations
Generates, runs and formats reports/spreadsheets in Excel; compiles data as well as various tracking tools
Writes and edits executive-level correspondence
Conduct research and manages special projects as necessary
Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
Coordinates and sets up conference calls and WebEx
Meeting management to include: meeting planning, set up & logistic, taking & distributing meeting minutes
Assist with preparation for special events, meetings and conferences; provides field marketing event support
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Administrative Sales Assistant Resume Examples & Samples

Primary administrative support for onsite and/or offsite Sales Managers
Preparation of contracts and proposals
Assist sales managers with preparation for tradeshows and client events
Coordination and team work with employees in department and external departments
Filing of documents
On-site contact and coordinator for Sales events
Maintain inventory of collateral, swag, client gifts and other amenities as needed

CIB High Grade Sales Executive Administrative Assistant Resume Examples & Samples

Calendar Management/ Outlook - Schedule internal/external meetings and appointments; coordinate conference rooms /calls
Client Event Planning Skills – Organize, gather and enter details for upcoming client events / meetings
Travel - Coordinate travel arrangements (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Expense Management – Concur. Compile and submit expense reports in a timely manner, order and maintain office supplies
Must be well versed on controls and expenses must be Audit Ready at all times
Answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Use of JPMorgan internal databases: IBID, EURC, e-Purchase, FSR +
Strong interpersonal and communication skills, both written and oral, and excellent telephone etiquette
Organized and detail-oriented with strong commitment to accuracy
Handle regular activities without prompting, and advice in advance with issues or delays
Use of tact and discretion when dealing with confidential matters; proven experience interacting with senior management
Sound judgment and problem-solving skills
Confidence to complete projects with limited supervision
Exhibit a high degree of motivation, sense of urgency and professional demeanor

Administrative Assistant, Digital Sales Resume Examples & Samples

Perform general administrative support for the Senior Vice President of Digital Sales. This includes but is not limited to screening and directing phone calls and emails, maintaining calendars, organizing meetings, dinners, and other special events
Coordinate travel and transportation arrangements
Prepare business expense reports in a timely, accurate and efficient manner
Coordinate, maintain, and update account/distribution mailing lists
Compile, generate and distribute daily, weekly and monthly partner sales figures and designated reports for the department and labels
Use sales reporting tools and internal sales reporting systems to evaluate and report on the effectiveness of sales promotions
Compile and distribute weekly album/single release schedules, TV appearances and syncs, and tour schedules
Confirm accuracy and availability of products at major DSPs on date of release
Research, make record of, and distribute as necessary significant features and placements at the major DSPs in order to analyze and define the strength of the relationship between marketing efforts and product sales
Make recommendations and manage submission process for regularly occurring partner specific promotions
Liaise with label sales, operations, digital retailers, and account operations to initiate troubleshooting and resolution of digital release issues
Bachelor’s Degree in marketing, sales or related field
1-2 years administrative experience
Prior experience at a record label or digital music provider strongly preferred
The candidate should also have a passion for music and the music business
A qualified candidate should be detail oriented and be able to multi-task
Proficiency in Microsoft Office suite. Keynote is a major plus
Strong and effective written and oral communication skills
An ability to follow through on all duties
Calm, positive, and professional demeanor
Ability to work with all types of personalities, resourcefulness, self-confidence and a sense of humor

Administrative Assistant, Global Sales Resume Examples & Samples

Coordinate a high volume of internal and external meetings for 3 or more Executives
Prepare expense reports
Organize space planning and offsite events
Build cross-functional relationships between departments
Ability to multi-task and change direction quickly
Ensure and maintain confidentiality of all appropriate communications and documentation

Senior Administrative Assistant to Senior Business Directors of Sales Resume Examples & Samples

Provides daily proactive administrative support
Primarily responsible for maintaining calendars, coordinating meetings, processing purchase requests, and making travel arrangements
Regularly interfaces with internal management and staff to complete tasks
Professionally interacts with external and internal parties. (Contacts are frequent with individuals representing outside organizations, and or individuals of significant importance within the company)
Responds to various inquiries for information according to general guidelines
Prepares grammatically correct correspondence, reports, tables, and analyses
May generate and format basic presentations
Manages communications as requested, including telephone calls, meeting planning, email messages
Schedules meetings/reserve conference rooms
Performs online expense reporting
Processes and tracks invoices, establish P.Os
Provides clerical support including filing, faxing, copying, scanning, mailing, and some data entry
Oversees organization and maintenance of files including potentially confidential data
Ensures supply needs are met, including online purchasing consistent with company SOPs
May be asked to obtain sequential approvals, requiring an understanding and adherence to company SOPs
Completes other duties as requested
Must have advanced knowledge of or quickly learn internal electronic systems to facilitate completion of tasks (eProcurement, Taleo, Sharepoint, Webex, Kronos, GlobeEd, Cliqbook, etc.)
Exercises discretion when handling confidential material and information
Assists additional team members with administrative duties as needed

Sales & Business Operations Administrative Assistant Resume Examples & Samples

Extensive software skills, specifically with the Microsoft Office Suite
Skilled in managing multiple calendars for multiple Sales team members
Ability to plan special events
Strong internet research abilities
Ability to work with staff in remote locations
Experience supporting Information Technology companies desired
Ability to communicate effectively with a diverse team
Ability to work independently as well as in a team environment
Positive attitude and proven aptitude to learn and grow
Ability to multi task and manage several projects at once
Prior Administrative Assistant experience

Administrative Sales Assistant Resume Examples & Samples

Excellent customer interface (emails and phone calls), key liaison with buyers, sales reps and other departments within the company
Assist customers in answering questions/resolving problems and researching complaints for applicable follow up
Produce a variety of correspondence and presentations using the appropriate software for word processing, graphics, and spreadsheets
Follow up skills on samples, orders, shipping, testing, pricing, setting up new items, creating and maintaining logs and reports
Familiarity with Wal-Mart Retail Link System helpful, but not required
3+ years administrative support experience
Bachelor of Arts in Business Administration, or related degree
Proficient MS office skills (Word, Excel and Outlook)
Strong interpersonal skills and the ability to work with a variety of people
Analytical skills, accuracy, and attention to detail
Ability to prioritize, multitask and manage multiple projects simultaneously
Enthusiasm for learning and desire to succeed
Professional, proactive, assertive, and organized
Professional with a high level of interpersonal skills
4 Day Work Week (Monday-Thursday=32 hours), may go to a 40 hour work week in the near future, health insurance including 401k, very stable company, team atmosphere

Senior Administrative Assistant to SVP Sales Resume Examples & Samples

Assembles, gains approval for and then distributes sales & marketing reports (e.g., the Quarterly Business Review document and the Americas Monthly Update) to senior executives
Prepares presentations on behalf of the SVP and in support of other senior leaders on the Americas’ team
Answers SVP’s telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and follow‑up; directs calls to the appropriate person or takes messages. Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues. Routinely responds back directly to the caller after performing research or follow‑up. Assist in Outlook calendar management for SVP, makes travel arrangements upon request and leads other Special Projects as assigned
Composes all types of correspondence or documents, many times on behalf of the SVP. Correspondence may be directed toward outside owners, customers or senior level executives
Processes data through an automated administrative system. This will include processing items such as expense reports, accounts payable, payroll and personnel data. Performs research and follow‑up necessary to solve problems encountered related to the processing of the administrative systems
Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions which are complex in nature. Research typically requires obtaining data from multiple sources. Will have responsibility for a specific departmental process/system which entails research and analytical responsibilities (e.g., managing communications site, preparation of dept. organization chart, etc.)
Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies; and prepares variance analyses to explain comparisons to last year's results or the current year budget. Assist in the development and forecasting of budget items. Produce and distribute periodic sales & marketing reports to internal and external stakeholders
Schedules appointments and meetings or make travel arrangements for SVP, evaluating alternatives and making decisions regarding pricing and logistical issues
Develops databases and/or spreadsheets, and PowerPoint presentations
Will be required to perform Office Management responsibilitiesincluding but not limited to ordering Department Office Supplies and Computer Equipment/Services, maintaining printers and scanners; address functionality issues with the appropriate technical team, ensure paper and toner supplies are adequate, keep area tidy, maintain Storage Room, Team Room and filing cabinets in tidy and organized condition maintain reservation book for Conference Line Work with Facilities/Telephone Ops when service is needed/issues are encountered
Provide support to Owners’ Meetings including but not limited tocoordination, collection and assembly of deliverables for Quarterly Book delivery of books to executives. In conjunction with other admin assistants, where needed, help schedule meetings, coordinate catering and meeting space
Provide support toAmericas Sales & Marketing meetings (SVP-VP Meetings, Americas Strategic Meetings, etc.):Site planning with event coordinator if off-HQ, coordinate catering, develop agenda, coordinate collection of presentations if requested assist in the hotel arrangements for attendees, review of hotel bill, obtain SVP approval, accounting support for charge out of bill
Provide support to coordinate work and meetings for the consolidated Americas Sales & Marketing departments: Convention Network, Select Service & Extended Stay, Gaylord Sales, Group Sales Offices, and Marketing & Digital. Duties may include sharing documents, scheduling meetings, preparing agenda, etc
Miscellaneous tasks including but not limited to: Onboard new Associates/Coordinate; Work Exit for Exiting Associates; Create/Maintain meeting matrix, international dialing rules, international office recognized holidays and Americas Finance organization charts; coordination of Office/Cube moves; other Ad hoc Requests
Complete knowledge of a full range of administrative processes typically gained through extensive years of experience
Complete knowledge of the mission, functions, organizational structure, policies and procedures of their department and division and a general knowledge of those pertaining to the Company. Incumbent is viewed as a resource to others concerning these areas
Knowledge of advanced functions of a word processing package and may require a working knowledge of other business software packages, including spreadsheet and graphics packages
Knowledge of producing financial reports and spreadsheets; therefore accounting or finance knowledge gained thorough work experience or course study would be beneficial
Working knowledge of PowerPoint and ability to create and/or modify presentations
Excellent oral and written communications skills; strong interpersonal skills
Ability to develop and nurture relationships with internal and external customers
Must demonstrate ability to work independently, using sound judgment in decision making and discretion when handling confidential matters
Must be able to multi-task and manage work effectively during severe time constraints
Must be organized, self-motivated, detail oriented, attentive to deadlines and a team player
Must be proficient in Microsoft Office Applications; proficiency in PeopleSoft, OnDemand, Marrpay and Visio is strongly preferred
Ability to work effectively given the nature of our clients being in multiple countries and time zones (a global mindset)
Previous experience as an administrative assistant for an executive is strongly preferred

Sales Assistant / Administrative Assistant Resume Examples & Samples

Basic knowledge of administrative process and procedures
Proactively and professionally provide administrative assistance to assist the IA(s) in meeting client service needs
Working knowledge of administrative process and procedures as contained in Sales Administration Manual
Effective business writing skills
Completion of the Canadian Securities Course (CSC) and the Conduct and Practices Handbook Course (CPH) would be an asset

Administrative Assistant, Digital Sales Resume Examples & Samples

Provide general administrative support including, but not limited to, calendar maintenance, answering phones, booking travel, contact maintenance and filing expense reports
Act as liaison between executive and a wide array of internal and external contacts
Daily product sales and reporting
The ideal candidate holds a Bachelor’s Degree and a minimum of 1 year of experience at music company and/or a record label, digital service provider, or entertainment company. Prior experience in music sales/distribution is strongly preferred
Exceptional communication and time management skills
The ability to manage time and priorities, set and achieve goals, juggle multiple projects/deadlines simultaneously and handle a continually changing environment
This individual must be extremely organized; must demonstrate the qualities of being a team player; and must be able to create and maintain very strong relationships internally and externally

Administrative Assistant to the VP of Sales Resume Examples & Samples

A minimum of 4 years prior Administrative Assistant experience supporting a senior-level leadership
Ability to demonstrate proficiency in shorthand and/or speedwriting, spelling, business writing, keyboarding (50-60 wpm), grammar and proof-reading
Ability to maintain confidentiality
Ability to demonstrate proficiency in Microsoft Word, Excel, PowerPoint
Experience in planning functions or events for 200 plus people
Previous experience as an Administrative Assistant within a public company
Experience with Visio or other project management software
Bilingual (Japanese/English)
Ability to occasionally travel

Relief Sales & Marketing Administrative Assistant Resume Examples & Samples

Provide administrative assistance to all members of the Sales and team
Ensure all Sales promotional literature is current and updated
Update and ensure accuracy with all mailing lists
Prepare and disseminate month-end reports as required
Assist with the maintenance of accounts, contact, activity and business details within appropriate software applications

Administrative Assistant, Ficc Sales Resume Examples & Samples

Ability to multi-task and work well under pressure with virtual team
Calendar management
Excellent organization skills; Proficiency in Excel, Word and PowerPoint
Experience in BAC online applications: Concur, iOrder, Discovery and SharePoint, etc
Analytical skills including preparing and analyzing reports, compose reports and correspondence, financial management

Administrative Sales Assistant Resume Examples & Samples

Demonstrate solid performance in the following skills
Contract Management process knowledge (Ariba)
Diamond Systems reporting experience (run/pull reports)
Dow ticket manager experience
Experience with Concur travel and expense reporting
Minimum of 3 years administrative support to multiple individuals at varying levels in the organization
Proficiency in Microsoft applications, such as Word and Excel, and have the ability to learn new systems quickly
Good interpersonal skills are required
Must have strong multi-tasking, problem solving and time management skills
A self-starter who can identify, prioritize and accomplish multiple tasks
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process
Microsoft dynamics CRM tool experience is preferred

Administrative Assistant / Inside Sales Resume Examples & Samples

Positive attitude and team player
AS400 experience is a plus
Building materials experience is a plus, particularly knowledge of roof tiles

Cib-icm Sales Executive Administrative Assistant Resume Examples & Samples

Coordinate travel arrangements domestic/international (air, hotel accommodations and ground transportation) with travel agency; prepare detailed itineraries and assure accuracy and timely delivery of plans/tickets to travelers
Concur Expense processing and Invoice preparation in a timely manner
Phone coverage, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Schedule internal/external meetings and appointments; coordinate conference rooms /calls / telepresence
Order and maintain office supplies
Ability to focus and operate efficiently in a fast paced busy work environment
Superior interpersonal and communication skills, both written and oral, excellent telephone etiquette and presents a professional dress code
Extremely organized and detail-oriented with strong commitment to accuracy
Ability to work closely and in partnership with other Assistants
Sound judgment and excellent problem-solving skills
Strong initiative, energy and confidence to complete projects with limited supervision
Must exhibit a high degree of motivation, sense of urgency and professional demeanor

Administrative Sales Assistant Resume Examples & Samples

Provides administrative support to include but not limited to answering phones, maintaining the filing system and databases, data entry, visitor support and PC equipment management
Assist with travel arrangements including necessary bookkeeping including expense/travel reporting
Assist with preparation for special events, meetings and conferences; provides field marketing event support
Staples Corporate Tax and W-9 Information
Perform other related duties as required or requested
Excellent oral and written communication skills with an emphasis in spelling and grammar
Proven multi-tasking capability and solid organizational skills
Ability to interact professionally with people at all levels in the organization
Strong computer skills, including MS Word, MS Excel, Outlook and PowerPoint

Administrative Sales Assistant, ECM Boston Resume Examples & Samples

May lead the work of others and provides training, coaching and mentoring to less experienced associates
Communicates with analysts and/or research assistants
Maintains detailed working spreadsheets of upcoming events relevant to assigned professionals
Updates and monitors client research report subscriptions
Coordinates and facilitates conference calls between clients and analysts
Performs other duties, projects and responsibilities as assigned
Advanced concepts of financial services and Equity Capital Markets
ECM travel policies and expense regulations
Research product/analysts and current industry thoughts
Outlining logistics of meetings and travel that collectively satisfy the needs of sales, management, analysts and clients
Gathering and compiling data and information for reporting purposes
Minimum 1 (one) to 5 (five) years’ experience in a sales and marketing environment or financial services industry

Temporary Administrative / Sales Assistant Resume Examples & Samples

Types all assigned reports, correspondence, letters, memorandums, etc., quickly and accurately in accordance with deadlines
Sorts, posts and prepares both outgoing and incoming mail
Maintains a variety of accurate files for easy retrieval of materials and documents
Prepares presentation materials/graphs using Microsoft Word, Excel and PowerPoint
Fills in for Inside Sales Representatives during periods of absence performing ISR functions under the direction/supervision of department leadership
Exercises sound judgment in matters dealing with the company's interests and/or image
Maintain customer satisfaction by assisting the sales department as a link between the customer and Johnson Matthey, and communicating sales needs across departments when needed
Answers the switchboard phone in a polite and courteous manner; routes calls to the appropriate individual
Performs other administrative duties as assigned by immediate supervisor
Minimum of Two-year Associates Degree preferred, Bachelor’s Degree in related business field preferred
High level of proficiency in Microsoft Office required
Strong organizational skills with exceptional attention to detail essential
Must demonstrate excellent interpersonal and communication skills, both written and verbal

Sales / Rooms Administrative Assistant Resume Examples & Samples

Review Group Daily Reports thoroughly
Review VIP’s, Blocks, room type inventory, concessions, comps, early arrivals, rates
Coordinate with Event Managers for any profile notes or “wow” factors
Check queue rooms and monitor discrepancies
Maintain room conditions (SCON,LAST, SITE,MOVE)
Communicate with reservations on any questionable items (discrepancies in rooms types or rates, VIP’s routing)
Review pre-arrivals request and honor when possible
Produce welcome letters when needed
Respond to emails from shared emails
Review stay comments
Manager PRIO booking limit recommendations with guidance from Director of Revenue
Update Reserve inventory throughout the day to ensure bed type balance over tight dates
Generate Detailed Availability report, distribute and use the report to balance inventory 13 months out
Update Passkey cloud inventory based on available room types
Process Gold Passport Meeting Planner Points
Rebates and Commissions for Centric only
Marketing Projects as assigned by the Director of Sales
Previous experience preferred
Understanding that this is a part time role, 20 hrs a week commitment

Field Sales & Mktg-administrative Assistant Resume Examples & Samples

Data entry, filing data
Participate in meetings, projects or special assignments as required
Assist in office functions including, but not limited to; answering telephones, faxing, scanning, copying documents, running Concierge reports

Administrative / Sales Assistant Resume Examples & Samples

Filing- File all orders, invoices, and shipping paperwork
Reports – Produce reports for weekly staff meetings; produce and distribute end of month reports; produce customer related reports
Data Entry- Process credits in a timely manner
Maintain general TOT Sales email account; route emails as necessary
Process website access approvals for new and existing customers
Assist Accounts receivable with overdue invoices
Proactively communicate with all sales staff to assist in daily activities as necessary
Invoice customer orders as required through different methods (mailing and electronic)
Ordering office supplies
Assist management with reports for continuous envolvement of KPI’s (performance, quality, delivery, cost and communications)
Assist management with On Time Delivery Reports monthly
Intercompany travel as and when required
Carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
Continually review all departmental procedures, practices and processes in order to achieve optimum levels of efficiency at all times
Ensure all company policies, procedures and the employee handbook are followed
2 years college preferred or equivalent experience
Extensive software and personal computer experience
3-5 years clerical experience
Able to type 45 WPM
General Knowledge of Microsoft Office

Administrative Sales Assistant Resume Examples & Samples

Strong interpersonal, sales and customer relation skills
Knowledge and experience of Windows based e-mail, Word, Excel and Power Point
Ability to quickly learn and utilize Cummins computer based software tools such as BMS
Able to succeed in a macro-management environment
Ability to multi-task and prioritize effectively
Detail oriented and ability to creatively think outside of the box

Administrative Assistant / Inside Sales Resume Examples & Samples

Handling incoming calls and messages
Ordering materials and services
Review office invoices and expenses
Inbound/outbound mail and shipment processing
Coordination of onsite/offsite group luncheons and dinners – includes making reservations and ordering for large groups
Prepare monthly reports for Sales Director, Account Managers and Inside Sales
Customer order processing
Develop key internal and external relationships to support customer needs
Assist sales volume forecasting
Prepare business analysis reports
Assists with customer returns and credit memos
Works with transportation department to ensure on-time deliveries to customers
High school diploma. Advanced degree preferred
At least 3 years of experience in an administrative capacity. Experience supporting a sales office is preferred
Strong ability to develop creative solutions to challenging problems